Country office for Afghanistan

Letter of Invitation
May 7, 2019
Revised RFQ, UNDP/AFG/RFQ/2019/0000003701
Mosque Construction of UNDP, Kabul Afghanistan

Dear Mr. /Ms: Bidder

The United Nations Development Programme (UNDP) Afghanistan Country Office hereby invites you to submit
a Quotation to this Request for Quotation (RFQ) for the above-referenced subject.
This RFQ includes the following documents:

 Letter of Invitation
 RFQ Bid Data Sheet
 Annex 1 – Technical Specifications
 Annex 2 - BOQ
 Annex 3 General Terms and Conditions
 Annex 4- E-tendering Instructions Manual for Bidders
 Annex 5 FAQ for Bidders

Your offer, comprising of following documents stated in this RFQ, should be submitted to UNDP Afghanistan in
accordance with the Annex 1 (RFQ Data Sheet) through the “UNDP ATLAS E-tendering system”
(https://etendering.partneragencies.org).

 Scanned copy of duly filled, signed and company stamped Technical Specifications (Annex - 1 and Table
- 1)
 Scanned copy of duly filled, signed and company stamped Annex-2 (BOQ) plus (Excel version of duly
filled Annex -2)
 Copy of one (01) contract for similar requirement (Construction) within the last 4 years, including
contract description, contract value, clients name and contact details with national or international
organizations with the value of USD 10000
 Valid License
 Company / Organization profile

1
The step by step instructions for registration of bidders and proposal submission through the UNDP ATLAS E-
tendering system is available in the “Instructions Manual for the Bidders”, attached with this RFQ. Should you
require any training on the UNDP ATLAS E-tendering system or face with any difficulties when registering your
company or submitting your proposal, please send an email to the E-tendering helpdesk at
[email protected] or call +93728999758 during office hours to request for help.
The proposers are advised to use Internet Explorer (Version 10 or above) to avoid any compatibility issues with
the e-tendering system.

No hard copy or email submissions will be accepted by UNDP.

Bid submission deadline: Please refer to E-tendering system.

Kindly go through this invitation letter and other documents attached here to this RFQ. Should you have any
questions or require any clarification, please feel free to email your questions/clarifications to the procurement
officer at [email protected]. The subject of the email should be UNDP/AFG/RFQ/2019/0000003701

UNDP looks forward to receiving your quotation and thanks you in advance for your interest in UNDP
procurement opportunities.

Yours sincerely,

Head of Procurement Unit

May 7, 2019

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 Data Sheet
Please take note of the following requirements and conditions pertaining Mosque Construction UNDP-
Afghanistan

Delivery Terms NA
[INCOTERMS 2010]

Customs clearance, if NA
needed, shall be done by:
Exact Address/es of Delivery UNOCA Compound Jalalabad Road
Location/s (identify all, if Kabul, Afghanistan
multiple)
UNDP Preferred Freight NA
Forwarder, if any
Distribution of shipping NA
documents (if using freight
forwarder)
Annex 1- Table 1
Latest Expected Delivery
Date and Time (if delivery
time exceeds this, quote may
be rejected by UNDP)

Delivery Schedule ☒ Not Required

N/A
Packing Requirements
N/A
Mode of Transport
☒Local Currency AFN
Preferred Any other currency shall be considered as per UN rate of exchange
Currency of Quotation at the time of bid opening/ last day of submission of Offer.
Tax on Price Quotation ☒ Must be inclusive of all applicable taxes

After-sales services and NA

warranty
Deadline for the Submission Date and Time: As specified in the system (note that time zone
of Quotation indicated in the system is Eastern Daylight Time (EDT)).
PLEASE NOTE: -
Date and time visible on the main screen of event (on E-Tendering
portal) will be final and prevail over any other closing time indicated
elsewhere, in case they are different. Please also note that the bid
closing time shown in the PDF file generated by the system is not
accurate due to a technical glitch that we will resolve soon. The
correct bid closing time is as indicated in the E-Tendering portal and
system will not accept any bid after that time. It is the responsibility
of the bidder to make sure bids are submitted within this deadline.
UNDP will not accept any bid that is not submitted directly in the
system.

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All documentations, including ☒ English
catalogs, instructions and
operating manuals, shall be
in this language
☒ Scanned copy of duly filled, signed and company stamped Terms
Documents to be submitted of Reference (Annex 1 and Table 1)
☒ Scanned copy of duly filled, signed and company stamped Annex-
2 (Price schedule) plus (Excel version of duly filled Annex -2)
☒ Copy of one (01) contract for similar requirement (Construction)
within the last 4 years, including contract description, contract value,
clients name and contact details with national or international
organizations
☒ Valid License
☒ Company Profile
☒ 60 days
Period of Validity of Quotes In exceptional circumstances, UNDP may request the Vendor to
starting the Submission Date extend the validity of the Quotation beyond what has been initially
indicated in this RFQ. The Proposal shall then confirm the extension
in writing, without any modification whatsoever on the Quotation.
Partial Quotes ☒ Not allowed

Payment Terms ☒ after completion of works within 30 days

Liquidated Damages ☒Will not be imposed

☒ Technical responsiveness/Full compliance to requirements
Evaluation Criteria (Annex 1 and Table 1)
☒ Full acceptance of the PO/Contract General Terms and
Conditions
☒ Compliance with delivery time, i.e. within 1 month from the
contract signing date
☒ Copy of One (1) previous contract meeting the requirements with
the total amount of USD 10000
☒ Lowest priced quotation among the technically compliant
quotations shall be recommended for award (Annex 2 – Table 2)

UNDP will award to: ☒ one supplier

Type of Contract to be Signed ☒ Purchase Order

☒ Contract for works

Special conditions of Contract ☒ N/A

Conditions for Release of ☒I if a contractor was awarded and a contract was issued, payment
Payment will be made within 30 days after acceptance of the invoice.
☒ Written Acceptance of Goods/Services by UNDP based on full
compliance with Purchase Order

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 Contact Person for Inquiries [email protected]
(Written inquiries only) Any delay in UNDP’s response shall be not used as a reason for
extending the deadline for submission, unless UNDP determines that
such an extension is necessary and communicates a new deadline to
the Proposers.

Goods offered shall be reviewed based on completeness and compliance of the quotation with the
minimum specifications described above and any other annexes providing details of UNDP requirements.

The quotation that complies with all of the specifications, requirements and offers the lowest price, as
well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements
shall be rejected.

Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and
quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If
the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its
quotation will be rejected.

After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based
only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be
higher than UNDP’s own estimated cost if sourced from its own freight forwarder and insurance provider.

At any time during the validity of the quotation, no price variation due to escalation, inflation,
fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the
quotation. At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or
decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total
offer, without any change in the unit price or other terms and conditions.

Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and
Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without
question the General Terms and Conditions of UNDP herein attached as Annex 3.

UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible
for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome
or the manner of conducting the selection process.

Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to appeal
for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the
event that you believe you have not been fairly treated, you can find detailed information about vendor protest
procedures in the following link:
http://www.undp.org/content/undp/en/home/operations/procurement/protestandsanctions/

UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to
UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design,
specifications, cost estimates, and other information used in this RFQ.

UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to
identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP
activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link:
http://www.un.org/depts/ptd/pdf/conduct_english.pdf

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 Annex 1
Technical Specifications

Statement of Deviation if
No Description UOM QTY
Compliance Yes/No any
1 Excavation of foundation based on the
design and specification with all required M3 13
activities.
2 Lean concrete under the RCC foundation
based on the design and specification with M3 2
all required activities.
3 Reinforced concrete for foorting,
lintels,beams, column and slab (28 MPa):
M3 12
Concrete, reinforcement, shuttering,
concrete curing with all related activities.
4 Concrete Pavement for side walk (21 mpa):
Compaction, shuttering, purring concrete, M3 3
concrete curing with all related activities.
5 Burn brick masonry wall 23cm: see drawing
detail
Supply of materials, masonry, curing and all M³ 12
related works.
6 ISOGAM 5mm thick Double layer or double
layer bitumen membrane on the roof, below
the ground floor and the floor. This includes M2 20
base preparation if required. Refer to
details.
7 Polyethylene Membrane 0.3mm Under
floor Concrete:
M2 20
Supply of materials, execution, and all
related works.
8 Metal door (1.00x2.60m); Supply and
Installation of door, 16mm ply wood at door
surfaces.
Supply of materials, installation, execution, PCS 1
mounting 3 coat oil painting with all related
works. For more information please refer to the
DWG.
9 Plaster (Exterior and Interior wall surfaces
and floor) .
Supply of materials, execution, preparation, M2 170
plastering, curing of plaster and all related
activities.
10 Painted (Acrylic Emulsion paint for interior
Walls): color to be selected by UNDP
M2 80
Engineer. Supply of materials, execution,
coating, with all related works.
11 Painted ( Washable Acrylic Emulsion paint
for Exteriors Walls): color to be selected by
UNDP Engineer. Supply of materials,
M3 90
execution, coating, with all related works.

6
 Statement of Deviation if
No Description UOM QTY
Compliance Yes/No any
12 Fluorescent lamp, LED (recessed mounted),
220V, 50 Hz, IP65, Sandblasted glass 5014-
2921, Pelsan, 600x600mm. Supply of PCS 4
materials, installation and all associated
work.
13 Electrical switch, white with stainless steel
box and cover. 220V,10Amp and 50Hz
Pelsan, and mounted height = 1200mm PCS 2
above finish floor level. Supply of materials,
installation and with all associated works.
14 Duplex receptacle 1PH, 220V, 16Amp and
50Hz Pelsan, with metal box and child
protection. Mounted height = 450mm above PCS 3
finish floor level. Supply of materials,
installation and with all associated works.
15 (3x4mm2) solid copper wire, NYY, rated
voltage 240 - 450V /750V IEC 227. Brown,
Blue, Green/Yellow, Conduit installation, LM 50
Supply of materials, installation and with all
associated works.
16 (3x2.5mm2) solid copper wire, NYY, rated
voltage 240 - 450V /750V IEC 227. Brown,
Blue, Green/Yellow, Conduit installation, LM 50
Supply of materials, installation and with all
associated works.
17 PVC Window (1.20x2.00m); Supply and
Installation of window, 5mm glass,
Supply of materials, installation, execution,
PCS 2
mounting 3 coat oil painting with all related
works. For more information please refer to the
DWG.
18 Air-conditioner triangular shape (18000 BTU)
Split type, 220/240 VA, 50HZ, R410A BLDG
Compressor, Auto defrosting system, cooling
16-32 degree Celsius, Air direction control
PCS 1
(Up/Down) auto, Air direction control
(left/right) auto, Auto restart, 24-hour timer,
fast Colling, remote control with one year
warranty, Samsung or equalint.
19 Flashing 22 guage above parapet wall, supply of
material, installaion with all associated works. LM 15

7
Annex 1

FORM FOR SUBMITTING SUPPLIER’S QUOTATION1

We, the undersigned, hereby accept in full the UNDP General Terms and Conditions, and hereby
offer to supply the items listed below in conformity with the specification and requirements of UNDP as
per RFQ Reference No.

TABLE 1: Offer to Supply Services Compliant with Terms of Reference

Your Responses
Other Information pertaining to our
Quotation are as follows: Yes, we No, we cannot If you cannot comply, pls.
will comply comply indicate counter proposal
Delivery period: within 1 month after
signing the contract
Validity of Quotation: 60 days
All Provisions of the UNDP General Terms
and Conditions

All other information that we have not provided automatically implies our full compliance with the
requirements, terms and conditions of the RFQ.

[Name and Signature of the Supplier’s Authorized Person]

[Designation]
[Date]

1
This serves as a guide to the Supplier in preparing the quotation and price schedule.

8
 Annex 2

BOQ

No Description UOM QTY Unit cost in AFN Total cost in AFN

1
Excavation of foundation based on the
design and specification with all required M3 13
activities.

2
Lean concrete under the RCC foundation
based on the design and specification with M3 2
all required activities.

3 Reinforced concrete for foorting,

lintels,beams, column and slab (28 MPa):
M3 12
Concrete, reinforcement, shuttering,
concrete curing with all related activities.
4 Concrete Pavement for side walk (21
mpa):
M3 3
Compaction, shuttering, purring concrete,
concrete curing with all related activities.
5 Burn brick masonry wall 23cm: see
drawing detail
Supply of materials, masonry, curing and M³ 12
all related works.
6 ISOGAM 5mm thick Double layer or
double layer bitumen membrane on the
roof, below the ground floor and the floor. M2 20
This includes base preparation if required.
Refer to details.
7 Polyethylene Membrane 0.3mm Under
floor Concrete:
M2 20
Supply of materials, execution, and all
related works.
8 Metal door (1.00x2.60m); Supply and
Installation of door, 16mm ply wood at door
surfaces.
Supply of materials, installation, execution, PCS 1
mounting 3 coat oil painting with all related
works. For more information please refer to
the DWG.
10 Plaster (Exterior and Interior wall surfaces
and floor) .
Supply of materials, execution, M2 170
preparation, plastering, curing of plaster
and all related activities.
11 Painted (Acrylic Emulsion paint for interior
Walls): color to be selected by UNDP
Engineer. Supply of materials, execution, M2 80
coating, with all related works.

9
No Description UOM QTY Unit cost in AFN Total cost in AFN
12 Painted ( Washable Acrylic Emulsion paint
for Exteriors Walls): color to be selected by
UNDP Engineer. Supply of materials, M3 90
execution, coating, with all related works.
13 Fluorescent lamp, LED (recessed
mounted), 220V, 50 Hz, IP65, Sandblasted
glass 5014-2921, Pelsan, 600x600mm. PCS 4
Supply of materials, installation and all
associated work.
14 Electrical switch, white with stainless steel
box and cover. 220V,10Amp and 50Hz
Pelsan, and mounted height = 1200mm
PCS 2
above finish floor level. Supply of
materials, installation and with all
associated works.
15 Duplex receptacle 1PH, 220V, 16Amp and
50Hz Pelsan, with metal box and child
protection. Mounted height = 450mm
PCS 3
above finish floor level. Supply of
materials, installation and with all
associated works.
16 (3x4mm2) solid copper wire, NYY, rated
voltage 240 - 450V /750V IEC 227. Brown,
Blue, Green/Yellow, Conduit installation, LM 50
Supply of materials, installation and with all
associated works.
17 (3x2.5mm2) solid copper wire, NYY, rated
voltage 240 - 450V /750V IEC 227. Brown,
Blue, Green/Yellow, Conduit installation, LM 50
Supply of materials, installation and with all
associated works.
18 PVC Window (1.20x2.00m); Supply and
Installation of window, 5mm glass,
Supply of materials, installation, execution,
PCS 2
mounting 3 coat oil painting with all related
works. For more information please refer to
the DWG.
19 Air-conditioner triangular shape (18000 BTU)
Split type, 220/240 VA, 50HZ, R410A BLDG
Compressor, Auto defrosting system, cooling
16-32 degree Celsius, Air direction control
PCS 1
(Up/Down) auto, Air direction control
(left/right) auto, Auto restart, 24-hour timer,
fast Colling, remote control with one-year
warranty, Samsung or equalint.
9 Flashing 22 guage above parapet wall, supply
of material, installaion with all associated
works. LM 15

10