Guide For Punong Barangay 2018

NOT FOR SALE
Guide
NOT FOR SALE

for
Punong Barangay
and
Sangguniang
Barangay Officials
Prepared by the Local Government Academy (LGA)

Department of the Interior and Local Government
Guide for Punong Barangay and Sangguniang Barangay Officials
Copyright@2018
Local Government Academy (LGA)
Department of the Interior and Local Government (DILG)
All rights reserved.
No portions of this book may be copied or reproduced in books, pamphlets, typewritten, xeroxed, or in
any other form for distribution or sale, without permission from the Academy.
ISBN: 978-971-0576-79-1
Printed and bounded in Manila, Philippines. Published by:

Local Government Academy
Department of the Interior and Local Government
8/F Agustin I Bldg., F. Ortigas, Jr. Road, (formerly Emerald Ave.)
Ortigas Center, Pasig City
1605 Philippines
Tel Nos. (632) 634-8430 / 634-8436
www.lga.gov.ph
Technical Working Group:

Alfonso A. Maralli, Jr.
Sally S. Jumalon
Maria Louisa B. Bite
Cover and Layout:

Iris A. Igrobay
MESSAGE
Barangay Governments are the leaders in the frontlines of the government. Relative to the
size of their jurisdiction, their responsibilities are immense. They serve as the head of local
government in the area and this entails much work encompassing the executive, legislative
and quasi-judicial areas. On top of this, external pressures and community realities are
very much felt in governance in the community level as much as it is felt nationally.
National development needs strong leadership from the localities to help us build stronger
communities as its bedrock. The Punong Barangays and the Sangguniang Barangays are
crucial in making sure that their communities are well-managed and aligned with national
development goals.
We present to all barangay officials this material to help guide them in achieving their
goals while fulfilling their role as development managers at the community level. The
road ahead in community-level development may be difficult, but the Department of the
Interior and Local Government is with the barangays and their Punong Barangays through
programs like the Local Government Academy’s Barangay Newly Elected Officials (BNEO)
Program.
GEN. EDUARDO AÑO

Secretary
Local Government Academy iii

MESSAGE
The Department of the Interior and Local Government, through the Local Government
Academy, is pleased to share with you this Guide for Punong Barangay and Sangguniang
Barangay as part of our Barangay Newly- Elected Officials (BNEO) Orientation Program.
Malaki ang ambag ng mga barangay sa makabuluhang pagbabago sa komunidad, lalo na

sa pagpapanatili ng kaayusan, kapayapaan, at kaligtasan. The barangay, as the closest
government to the people, remains our arena for meaningful change, especially for
meeting the most profound needs of our people for matatag, maginhawa, at panatag na
pamumuhay.
This Guide contains not only the functions and roles of the Punong Barangay and the
Barangay Council, but also the expectations of President Duterte, to keep communities
free of illegal drugs, criminality and corruption.
When people feel safe in communities, they are in a better position to work, go to school,
be productive, and contribute to community-building. Kaya napakahalaga ng papel ng
mga barangay sa pagtugon sa pagbabagong inaasam ng mga mamamayan: ang maging
matatag, maginhawa at panatag ang pamumuhay.
I therefore call on all barangay officials to take seriously the work ahead of us in bringing
about meaningful change in the lives of people at the community level.
AUSTERE A. PANADERO, CESO I

Undersecretary for Local Government
iv Local Government Academy

Guide for Punong Barangay and Sangguniang Barangay Officials 2017
MESSAGE
Every Filipino belongs to a barangay. While they belong to a larger city, municipality,
province, and the country as a whole, the immediate face of government that the citizenry
sees are the barangay governments. As the primary face of public service, the barangays,
headed by the Punong Barangays, are in a crucial position as the first responders to all
matters of governance—both the urgent and the rudimentary.
In this case, the Punong Barangays must always be ready to lead the way. The scope of
the powers of the Punong Barangay is all encompassing in his/her community, and it must
be handled with utmost care and guidance. The Local Government Academy understands
this and has, along with other DILG efforts, ventured into the strengthening of their ability
to lead effectively and efficiently.
The Barangay Newly Elected Officials (BNEO) Program is one of such efforts. This material
is one of the many which we hope can be used by the Punong Barangays in their daily
efforts in leadership and governance. May it be used well for the benefit of all.
MARIVEL C. SACENDONCILLO, CESO III

Executive Director
Local Government Academy v

MESSAGE
Public office is a public trust.
The Punong Barangay and Sangguniang Barangay Members, as public officers, must
always exhibit accountability, integrity and loyalty to the people who elected them. As
elected officials, they commit to represent the people they are serve by providing them
with commendable service and responsive programs and projects.
The barangays have become one of the main enablers in pursuing the national
development agenda. Thus, this indicates demand for local officials to perform their duties
in these changing times. In this light, the National Barangay Operations Office (NBOO) is
in solidarity with the Local Government Academy (LGA) in the conduct of the Barangay
Newly-Elected Officials (BNEO) program, as a comprehensive capacity development
program for barangay officials.
This “Guide of Punong Barangays and Sangguniang Barangay Officials” enumerates the
roles and responsibilities of the Punong Barangays and Sangguniang Barangay Officials
mandated by the Code and other pertinent laws and issuances. As elected officials, the
Punong Barangay and Sangguniang Barangay Members must prove themselves worthy
of the trust given to them by their constituents by performing their mandates with
commitment and exemplary performance.
SA BARANGAY NAGSISIMULA AND PAG-UNLAD!
LEOCADIO T. TROVELA, CESO IV

Officer-In-Charge, NBOO
vi Local Government Academy

Contents
Page no.

I. LAYING THE GROUNDWORK: Guide for the 1st 100 Days in Office

Sharpen yourself for effective leadership 1
Appoint your staff and ensure smooth turnover of responsibilities 20
Determine the Financial Health of Your Barangay 22
Meet your official family and perform urgent functions 23
Harmonize the barangay development goals with the city/municipal goals
Appoint and meet your purok leaders 28
Build up community support for participative governance 29
Reconstitute and meet the Barangay Development Council (BDC) 30
Review the barangay vision 31
Prepare the annual budget
Hold a barangay assembly 33
Be visible on special occasions 34
Complete doable projects 35
Spread the good news and celebrate milestones 35
Local Government Academy vii

II. EXECUTING THE PLAN: The 5 P’s

Priority areas of concern in implementing projects 42
Peso for financial management 44
Procedures 49
People 53
Pabango initiatives 58

III. SUSTAINING THE INITIATIVES

Notes on organizing barangay-based institutions (BBIs) 65
Supervise the functionality of BBIs 74
Supervise and monitor the Pangkat 75
Conduct an assembly day 77
Prepare the budget for the succeeding year 78

IV. EVALUATING YOUR PERFORMANCE

Evaluate the functionality of BBIs 85
Monitor and evaluate all projects being implemented 104
Request for an audit of all monies and properties 112
Prepare an annual report 113
Prepare statement of income and expenditure 113

V. REMINDERS

Indicative budget calendar 117
Calendar of special events 118
Statement of income and expenditures sample template 119
Local Government Academy ix

I
LAYING THE GROUNDWORK:
Guide for the First 100 Days
in Office
Congratulations for winning the barangay elections! The hard part of campaigning
will now give way to the harder part—carrying out your duties and functions as
punong barangay. Your first 100 days in office is crucial, as these set the tone on
how you would play your role as the father or mother of your barangay. It is often
said that first impressions last, and the impressions you create will influence your
relationships with your fellow community members and barangay officials.
This guide provides you with suggested steps on how to make your first 100 days
productive, useful and effective.
1. “Sharpen” Yourself for Effective Leadership
You are now the chief executive of your barangay, and you are expected to perform
the tasks of an area manager. You are the government official closest to your
community. You are expected to be at the forefront of public service delivery, and
to be on call 24 hours a day, 7 days a week. Your duties and responsibilities are
enormous. To perform them well, you must make yourself prepared and “sharpened.”
Do some homework by reading on barangay governance (suggested readings

among other materials, will be from Sec. 384 - Sec. 422 [barangay governance]
and Sec. 329-334 [barangay budgeting] of the Local Government Code of 1991),
offering conciliatory gestures to rival candidates and opposition, consulting people
you consider as effective leaders, and learning from observations of your community.
Reflect on lessons that can be learned from great community leaders and from
the past administration. Lessons could be ideas and programs that had been
found effective in addressing problems in your barangay, or those that should be
discontinued because they cost money but do not have perceived benefits in the
near or immediate future. Broaden your knowledge and skills by participating in
relevant seminars and training programs for barangay leaders.
At the same time, remember that being a barangay chair can be physically taxing. So,
sharpen not only your mind but also your body. You cannot perform your functions
well if you are not physically fit. Get yourself in the groove.
Local Government Academy 3

1.1 Know Your Powers, Duties and Functions as Chief Executive of

the Barangay
First and foremost, know your primary mandate as chief executive of the
barangay government and how you can fulfill such mandate by reading Section
389 of the Local Government Code.
The Local Government Code of 1991 (RA 7160) says that your primary mandate
as chief executive is to promote the general welfare of your barangay and its
inhabitants. To be able to carry out your mandate, you need to effectively exercise
your powers and perform your duties and functions as chief executive of the
barangay government. Your powers, duties and functions as chief executive
are enumerated under Section 389 of RA 7160 otherwise known as the Local
Government Code of 1991.
Read and understand the provisions of this section of the Local Government
Code. When in doubt, or whenever you encounter problems in understanding
your executive powers, duties and functions, seek assistance from the following:
 Barangay Operations Center (BOC) of your city or municipality
 Field office of the Department of the Interior and Local Government

(DILG), and
 Officers of the Liga ng Mga Barangay.
4 Local Government Academy

SECTION 389. Chief Executive: Powers, Duties, and Functions.
(a) The punong barangay, as the chief executive of the barangay government, shall exercise such powers and
perform such duties and functions, as provided by this code and other laws.
b) For efficient, effective and economical governance, the purpose of which is the general welfare of the barangay
and its inhabitants pursuant to Section 16 of this code, the punong barangay shall:
(1) Enforce all laws and ordinances which are applicable within the barangay;
2) Negotiate, enter into, and sign contracts for and in behalf of the barangay, upon authorization of the
sangguniang barangay;
3) Maintain public order in the barangay and, in pursuance thereof, assist the city or municipal mayor and
the sanggunian members in the performance of their duties and functions;
4) Call and preside over the sessions of the sangguniang barangay and the barangay assembly, and vote only
to break a tie;
5) Upon approval by a majority of all members of the sangguniang barangay, appoint or replace the
barangay treasurer, the barangay secretary, and other appointive barangay officials;
6) Organize and lead an emergency group whenever the same may be necessary for the maintenance of
peace and order or on occasions of emergency or calamity within the barangay;
7) In coordination with the barangay development council, prepare the annual executive and supplemental
budgets of the barangay;
8) Approve vouchers relating to the disbursement of barangay funds;
9) Enforce laws and regulations relating to pollution control and protection of the environment;
10) Administer the operation of the katarungang pambarangay in accordance with the provisions of this
Code;
11) Exercise general supervision over the activities of the sangguniang kabataan;
12) Ensure the delivery of basic services as mandated under Section 17 of this Code;
13) Conduct an annual palarong barangay which shall feature traditional sports and disciplines included in
national and international games, in coordination with the Department of Education, Culture and Sports;
14) Promote the general welfare of barangay; and
15) Exercise such other powers and perform such other duties and functions as may be prescribed by law or
ordinances
(c) In the performance of his peace and order functions, the punong barangay shall be entitled to possess and carry
the necessary firearm within his territorial jurisdiction, subject to appropriate rules and regulations.
1.2 Know also your Powers, Duties and Functions as Presiding

Officer of the Sangguniang Barangay (Legislative)
SECTION 390. Composition. The sangguniang barangay, the legislative body of

the barangay, shall be composed of the punong barangay as presiding officer,
and the seven (7) regular sangguniang barangay members elected at large and
sangguniang kabataan chairman, as members.
Please note that you are not only the chief executive of the barangay government,
but you are also the presiding officer of the sangguniang barangay. As such,
you also need to be familiar with the scope and limitations of your legislative
powers, duties and functions. The Sangguniang Barangay is the local legislative

body of the barangay which is the one given the power to make local laws
called barangay ordinances. It is not enough to know your role as presiding
officer. You must know also the provisions of the law concerning local legislation
processes and the powers, duties and functions of the sangguniang barangay.
You need to read and understand, among others, the following sections of the
Local Government Code:
 Sections 48 to 59 – On Local Legislation, and
 Sections 391 and 392 – On the Powers, Duties and

Functions of the Sangguniang
Barangay
 Section 132 – power to impose tax, fee, charges or to generate

revenues, to be exercised by the sangguniang barangay through
an ordinance
 Section 152 – Scope of Taxing Powers of the Barangay is

operationalized through an ordinance of the barangay
 Section 153 – 155 – Common Revenue Raising Powers of LGUs

(done through passage of ordinance).
 Section 329 – 334 – Barangay Budgets
In addition, you need to be familiar with the relevant provisions of the

Implementing Rules and Regulations of RA 7160 (IRR of RA 7160), particularly
the following articles:
 Article 101 – On the Powers, Duties and Functions of

the Sangguniang Barangay
 Article 102 – On the Presiding Officer
 Article 103 – On Internal Rules of Procedure
 Article 104 – On Full Disclosure of Financial and

Business Interests of Sanggunian
Members
 Article 105 – On Regular and Special Sessions
 Article 106 – On Quorum to Transact Busines;

 Article 107 – On Enactment of Ordinances and

Resolutions
 Articles 108(c) and 109(b) – On Approval of Ordinances and Veto

Power of the Local Chief Executive
 Article 111 – On Review of Barangay Ordinances by the

Sangguniang Panlungsod orSangguniang
Bayan
 Article 112 – On Enforcement of Ordinances or

Resolutions After Disapproval by Reviewing
Authority
 Article 113 – On Effectivity of Ordinances and

Resolutions
 Article 114 – On Posting and Publication of Ordinance

with Penal Sanctions, and
 RA 8185 – The power and session of the sanguniang

barangay for the purpose of determining
and declaring a state of barangay calamity.
Important Reminders:
• As presiding officer of the sangguniang barangay, you can vote only to break a tie [Article 102, IRR of RA 7160].
• The Internal Rules of Procedure must be either adopted or updated by the sangguniang barangay following the
election of its members and within 90 days thereof [Article 103, IRR of RA 7160]. The reason for this is that the
IRP of the previous sangguniang barangay is not automatically carried over in the present set of sangguniang
barangay. The term of office of barangay officials is separate and distinct.
• You have no veto power [Articles 108(c) and 109(b), IRR of RA 7160], that is, you cannot set aside or
disapproved an ordinance approved by the sangguniang barangay as voted by majority of the members
present their being quorum.
The reason for this is the fact that LGU does not require that a barangay ordinance be approved by the punong
barangay because as member of the sanggunian, he is bound by approval of the majority. Through the Code
requires him to sign the ordinance, it is only for the purpose of attestation and certification as presiding officer.
• You are mandated to sign the ordinances enacted by the sanggunian upon approval by the majority of the
sangguniang barangay members [Articles 108(c) and 109(b), IRR of RA 7160].
• You can be suspended or dismissed from office if you enforce any disapproved ordinance or resolution
adopting your barangay development plan and/or public investment program [Article 112, IRR of RA 7160].
• Distinction between ordinance and resolution.

Aside from the presiding officer (PB), the sangguniang barangay is composed
of seven (SB) regular members who are elected at large and the Sangguniang
Kabataan chairperson as ex-officio member (Sec. 390, LGC).
Take note of the following powers, duties and functions of the Sangguniang Barangay
(Sec. 391, LGC):
 Enact the ordinances needed to:
 carry out the sanggunian’s responsibilities (Section 391)
 promote the general welfare of the people (Section 16)
 impose and collect taxes/revenues (Section 132), and
 approve the barangay’s annual and supplemental budgets

(Section 331)
 Provide for the construction and maintenance of barangay facilities and

other public works projects
 Submit suggestions/recommendations to the sangguniang panlungsod/

bayan in order to improve the welfare of the residents and of the barangay
as a whole
 Assist in the development and promotion of cooperative enterprises that

will improve the economic condition and well-being of the residents
 Regulate the use of barangay facilities and charge reasonable fees for
their use (Section 17, LGC)
 Solicit or accept monies, materials and voluntary labor for specific public
works and cooperative enterprises of the barangay
 Seek and accept the cooperation of national, provincial, city or municipal

agencies in implementing public works and cooperative enterprises
 Provide compensation, reasonable allowances or per diems as well as

travel expenses for sangguniang barangay members and other barangay
officials, within the budgetary limitations prescribed by RA 7160
 Hold fund raising activities for barangay projects without the need to
secure permits from any national or local office or agency

 Authorize the punong barangay to enter into contracts in behalf of the

Barangay
 Authorize the barangay treasurer to make direct purchases in an amount

not exceeding One Thousand Pesos (P1,000.00), at any one time, for
the ordinary and essential administrative needs of the barangay
 Prescribe fines in amounts not exceeding One Thousand Pesos

(P1,000.00) for violation of barangay ordinances
(Note: a barangay ordinance cannot provide a penalty of improvement

for violation thereof).
 Provide for the administrative needs of the lupong tagapamayapa and

the pangkat ng tagapagkasundo
 Provide for the organization of community brigades, barangay tanod, or

community service units as may be necessary
 Organize regular lectures, programs, or forums on community problems,

such as sanitation, nutrition, literacy, and drug abuse. Convene
assemblies to encourage citizen participation in government
 Adopt measures to prevent and control the proliferation of informal

settlers and mendicants in the barangay
 Promote and support activities for the protection and total development
of children, particularly those below seven (7) years of age
 Adopt measures towards the prevention and eradication of drug abuse,

child abuse, and juvenile delinquency
 Initiate the establishment of a barangay high school, whenever feasible
 Provide for the establishment of a non-formal education center in the

barangay, whenever feasible, in coordination with the Department of
Education (DepEd)
 Provide for the delivery of basic services mentioned in Section 17
 Exercise such other powers and perform such other duties and functions
as may be prescribed by law or ordinance [Article 101, IRR of RA 7160]

 Create additional barangay positions/offices if the need arises for the

efficient and effective operation of the barangay per Section 387, LGC.
Important Reminders:
• Monies or properties donated by private agencies and individuals for specific purposes shall be accounted
for by the barangay as trust fund [Article 101(a)(8), IRR of RA 7160]. This means the donation can only be
used for the purpose that was intended by the donor. If there is an urgent need to realign, the consent of
the donor should be secured.
• When implementing public works or any cooperative enterprises with national, provincial, city or
municipal agencies, the sangguniang barangay shall not pledge any sum of money beyond what is
currently in the barangay treasury or assigned for other purposes [Article 101(a)(9), IRR of RA 7160].
• An increase in the compensation or honoraria of the punong barangay and sangguniang barangay
members shall be effective only after the full term of all the members of the sanggunian barangay that
approved the increase had been completed. [Article 101(a)(10), IRR of RA 7160]. Thus, if you are part
of those who approved the ordinance, you can never enjoy the increase unless you get re-elected for
another term. This does not apply to barangay appointive officials. If there is an increase for them, it is
effective immediately. This will not also apply if the increase is granted by law or ordinances from the
municipality, city or province.
• Proceeds from fund-raising activities shall be tax−exempt and shall go to the barangay’s general fund.
Note, however, that in appropriating the fund, the specific purpose for which such fund−raising activity
has been held shall be first satisfied [Article 101(a)(11), IRR of RA 7160].
• No fund−raising activities shall be held within 60 days immediately before and after a national or local
election, recall, referendum, or plebiscite [Article 101(a)(11), IRR of RA 7160].
• Fund−raising activities shall comply with national policy standards and regulations on morals, health, and
safety of the persons participating therein.
• At the completion of the project for which the fund−raising activity was undertaken, the sangguniang
barangay, through the punong barangay, shall render a public accounting of the funds raised [Article
101(a)(11), IRR of RA 7160].

1.3 Know the other duties of the Sangguniang Barangay members

(Section 392, RA 7160)
Section 392, RA 7160 - Other Duties of Sangguniang Barangay Members. - In

addition to their duties as members of the Sangguniang Barangay, Sangguniang
Barangay members may:
 Assist the punong barangay in the discharge of his/her duties and

functions
 Act as peace officers in the maintenance of public order and safety; and
 Perform such other duties and functions as the punong barangay may
delegate (Section 392, RA 7160).
In addition to their legislative functions under Section 39, LGC, sangguniang

barangay members are mandated to perform quasi-executive functions.
This is precisely the reason why under Section 388, LGC, sangguniang barangay
members are considered persons in authority. This has impact on the filing of
direct assault cases against those who attack, intimidate or resist the punong
barangay or sangguniang barangay members while in the performance of their
duties. Note here that there is no similar grant with respect to sangguniang
panlalawigan, sangguniang panlungsod and sangguniang bayan members
because they perform purely legislative functions and they have no ”other duties”
which are in the nature of executive functions.
1.4 Know the Mandatory Basic Services and Facilities that the
Barangay should Deliver/Provide to its People under Section
17, LGC.
Take note of the following responsibilities as chairperson of the Lupon (Sec.

399, LGC):
 Prepare, within 15 days from the start of your term, a notice to constitute
the lupon which shall include the names of proposed members who have
expressed their willingness to serve;
 Ensure that the notice is posted in 3 conspicuous places for a period of

not less than 3 weeks;

 Within 10 days after the period of posting of the notice to constitute

the lupon, appoint lupon members whom you find to be suitable to
the position and taking into consideration opposition to the proposed
members during the period of posting; and
 Ensure that the list of appointed members of the lupon is posted in 3

conspicuous places in the Barangay for the entire duration of their term
of office.
1.5 Compile and Read All Relevant Laws and Ordinances
As Punong Barangay, you have the duty to enforce all laws and ordinances. By
laws, we mean those laws passed by Congress and by ordinances, we mean
those ordinances passed by the province, city/ municipality, and the barangay.
You cannot effectively enforce the national laws and local ordinances that are
applicable to your barangay without reading and understanding these laws and
ordinances. Compile these laws and ordinances so that you can readily refer
to them whenever necessary. Request the barangay secretary and any other
barangay personnel to assist you in the collection and compilation of said laws
and ordinances.
Start with what is available in the files of your barangay. Take note of their
effectivity as some of them may no longer be in force. Subsequently, direct the
barangay secretary and any other barangay personnel to obtain copies of other
relevant laws and ordinances (including barangay, city/municipal/provincial
ordinances) from various sources, such as the following:
 Barangay Operations Center (BOC)
 Liga ng mga Barangay
 Sangguniang Bayan/Panlungsod/Panlalawigan, and
 Field office of the Department of the Interior and Local Government (DILG).
Most importantly, see to it that you have your own copies of the Local Government
Code of 1991 (RA 7160) and of the Rules and Regulations Implementing the
Code. There are 536 sections of the Code. Hence, give priority reading the
following:

• Section 16 General welfare clause
• Section 17 Basic services to be delivered by the barangay
• Section 18 Power to generate resources, revenues and apply

the same to programs/projects
• Section 19 Eminent domain
• Section 48-59 Local legislation
• Section 60-68 Administrative cases against elective local officials
• Section 132 Authority of the sanggunian to levy a tax, fee,

charge through ordinance
• Section 152 Scope of taxing authority of the barangay
• Section 329-334 Preparation of the barangay budget
• Section 387-396 Barangay officials and offices
• Section 399- 422 Katarungang pambarangay
• Section 423-438 Sangguniang Kabataan, though provisions have

already been repealed. Refer to RA 10742 and its
IRR.

1.6 Know the Mandatory Basic Services and Facilities that are now
devolved to the Barangay to deliver/provide to its people under
Section 17, LGC.
It is your duty to ensure the provision of basic services and facilities that each
barangay is mandated to provide. This could be the measurement of your
performance for the next three years. These services and facilities include,
among others, the following: [Section 17 (b)(1)]
 Agricultural support services which include planting materials distribution

system and operation of farm produce collection and buying stations;
 Health and social welfare services which include maintenance of

Barangay health center and day-care center;
 Services and facilities related to general hygiene and sanitation,

beautification, and solid waste collection;
 Maintenance of Katarungang Pambarangay;
 Maintenance of barangay roads and bridges and water supply systems;
 Infrastructure facilities such as multi-purpose hall, multipurpose

pavement, plaza, sports center, and other similar facilities;
 Information and reading center; and
 Satellite or public market, where viable.
Compare the preceding list of basic services and facilities with what your
barangay actually and presently provides. This may give you an idea of what
barangay development projects or programs can be focused on in the immediate
future. You may also visit the existing facilities of the barangay and meet the
people manning these facilities to determine what improvements need to be
done.
It is very important that you direct your newly appointed Barangay Secretary to
prepare the list of inhabitants of the Barangay.

1.7 Familiarize Yourself with the “Dos and Don’ts” in Public Service
and the Characteristics of Good Governance
First rule – always adhere to the rule of law. Best intentions cannot justify
deviation from the observance of the rule of law.
Read and understand the laws and regulations embodying the “dos and don’ts”
in public service. Ignorance of these laws and regulations land/ get you in hot
water. Among these laws and regulations are the following:
 Republic Act No. 6713 – Code of Conduct and Ethical Standards for
Public Officials and Employees
 Republic Act No 3019 – Anti-Graft and Corrupt Practices Act
Learn by heart the following indicators of good governance and think of how
you can apply these while performing your executive and legislative duties and
functions:
1. Participative governance – involve all sectors concerned, including

the private sector and the civil society (such as the academe, NGOs,
POs and communities concerned) in the conceptualization, planning,
implementation, monitoring and evaluation of barangay development plans
and programs;
2. Rule of law – fair and impartial enforcement of local ordinances and

policies
3. Transparency – publication, display and dissemination of information

needed by the constituencies and other stakeholders in understanding
and monitoring barangay development programs, processes, activities
and institutions. Showcase barangay projects funded out of barangay
funds/ funds raised through imposition of tax, fees and changes in order to
encourage the barangay constituents to pay promptly local taxes as they
could see where their taxes go. Publish all documents that LGC required
your LGU to publish or post.
4. Responsiveness – barangay development programs, projects, activities

and processes should be responsive to the needs and problems of intended
beneficiaries

5. Broad consensus – reconcile various sectors or groups with varying

interests or aspirations resulting from mediation by barangay officials;
6. Equity – where the poor and marginalized sectors are given priority or
preferential treatment in the provision of services
7. Effectiveness – where the goals and objectives of barangay development

programs and projects are successfully achieved
8. Efficiency – where goals and objectives are achieved in an economical

way; outputs are improved without increasing the inputs; or outputs remain
the same despite decrease in inputs
9. Accountability – barangay officials report their accomplishments to their

constituencies, promptly respond to inquiries about their performance,
and readily accept the consequences of incompetence or deceit. For the
purpose, the Punong Barangay should see to it that the barangay assembly
mandated to be held regularly per LGC and DILG Circulars is faithfully
observed and done.
10. Realization of strategic vision – formulation of a vision statement that

would inspire barangay officials and constituencies to strive for a “great
leap” from the existing situation of the locality, followed by planning and
implementation of strategies, programs and projects that would result in
the achievement of the said vision.
11. Campaign promises - reflect on the campaign promises made and see
to it the same can be delivered.

The 8 Norms of Conduct of Public Officials and Employees
In the discharge and execution of your official functions, you must observe the following:
1. Commitment to public interest - Always uphold public interest over personal interest.
Avoid wastage in public funds and revenues. Ensure that government resources and powers
are employed and used efficiently, effectively, honestly and economically.
2. Professionalism - Perform and discharge your duties with the highest degree of excellence,
professionalism, intelligence and skill. Enter public service with utmost devotion and
dedication to duty. Discourage perceptions of your role as dispenser or peddler of undue
patronage.
3. Justness and sincerity - Remain true to the people at all times. Act with justness and
sincerity, and do not discriminate against anyone, especially the poor and the underprivileged.
Refrain from doing acts contrary to law, good morals, good customs, public policy, public
order, public safety and public interest. Do not dispense or extend undue favors on account
of your office to your relatives, whether by consanguinity or affinity, except with respect to
appointments of such relatives to positions considered strictly confidential or as members of
your personal staff whose terms are coterminous with yours.
4. Political neutrality - Provide service to everyone without unfair discrimination regardless of

party affiliation or preference.
5. Responsiveness to the public - Extend prompt, courteous, and adequate service to the
public. Unless otherwise provided by law or when required by the public interest, you shall
provide information on your policies and procedures in clear and understandable language,
ensure openness of information, public consultations and hearings whenever appropriate,
encourage suggestions, simplify and systematize policy, rules and procedures, avoid red
tape and develop an understanding and appreciation of the socio-economic conditions
prevailing in the country, especially in the depressed rural and urban areas.
6. Nationalism and patriotism - Always be loyal to the Republic and to the Filipino people,
promote the use of locally produced goods, resources and technology and encourage
appreciation and pride of country and people. Endeavor to maintain and defend Philippine
sovereignty against foreign intrusion.
7. Commitment to democracy - Commit yourself to the democratic way of life and values.
Maintain the principle of public accountability and manifest by deeds the supremacy of
civilian authority over the military. Always uphold the Constitution and put loyalty to country
above loyalty to persons or party.
8. Simple living – You and your family shall lead modest lives appropriate to your positions
and income. Do not indulge in extravagant or ostentatious display of wealth in any form.
[Source: Section 4(A), RA 6713]

Adequate knowledge about the “dos and don’ts” in local financial affairs and
transactions is also very important. A number of local officials landed in hot water
primarily due to the violation of some principles, laws or regulations concerning
local fiscal administration.
Following are some portions of the Local Government Code pertaining to local
fiscal administration:
• Section 130 Fundamental Principles Governing Local

Government Taxation
• Section 152 Scope of Taxing Powers of Barangays
• Section 305 Fundamental Principles Governing Local

Financial Affairs, Transactions and Operations
• Section 334 Barangay Financial Procedures
In Article 437 of the Rules and Regulations Implementing RA 7160, public bidding
is required for the purchase of supplies in the following amount:
 More than ten thousand pesos (>P10,000.00) in the case of barangays

in cities, in municipalities within the Metropolitan Manila Area, and in
other metropolitan subdivisions, and
 More than five thousand pesos (>P5,000.00) in the case of all other
barangays.
Take note that some provisions of the Local Government Code concerning
supply and property management at the local level have been repealed by RA
9184, otherwise known as the Government Procurement Reform Act. Before
purchasing substantial quantity of office supplies and materials, you must first
read and understand the provisions of RA 9184 and its implementing rules and
regulations. As to the membership of the Barangay Bids and Awards Committee
(BAC), Government Procurement Policy.

Board (GPPB) Resolution No. 01-2004 clarified that the Barangay BAC should
be composed of the following:
 The Barangay BAC should be composed of at least five (5), but not more
than seven (7) regular members of the sangguniang barangay, except
the punong barangay.
 The punong barangay should designate the members of the bids and
awards committee.
 The members should elect from among themselves the chairman and
vice-chairman.
 Very important that in no case should the punong barangay be a chairman

or member of the barangay bids and awards committee.
Read also the applicable memorandum circulars (MC) and other issuances
from the Commission on Audit (COA), Department of Budget and Management
(DBM) and Department of Finance (DOF). If you see in the title of the MC the
phrase “including local government units” LGUs are covered by the MC. If the
phrase is not found, or the MC is silent, LGUs are not covered.
1.8 Attend Short Courses on Barangay Governance
Participate in seminars and training programs on barangay governance. These

seminars/training programs can enhance your capacity to effectively perform
your functions. These can also serve as venues for clarifying issues about your
powers and functions, for in-depth discussion of the “dos and don’ts” in public
service, and for sharing of knowledge and experience with other barangay officials
who may have bright ideas and valuable tips on how to deal with the pressing
problems of your barangay. You may inquire from the Barangay Operations
Center (BOC) and various training institutions on the availability and schedule
of orientation or basic courses for newly elected barangay officials. You may
also request the BOC and the Liga ng mga Barangay to cause the development
of training programs for barangay officials in your city or municipality.

2. Appoint Your Staff and Ensure a Smooth Turnover of Responsibilities
The mandatory appointive barangay officials include a barangay secretary, a

barangay treasurer, 10 to 20 members of the lupong tagapamayapa and not more
than 20 barangay tanods. The numbers to appoint will depend on the need of your
barangay and the availability of regular funds to support them.
You may also create additional barangay offices such as barangay administrator,
barangay accountant and clerk, and provide compensation therefor, and manner of
appointment through a barangay ordinance, subject to the availability of funds and
the 55% limitation, provided that their appointments are in accordance with Section
396 of RA 7160. Keep in mind, however, that your barangay’s ceiling for payment
of salaries and cost of other personal services of the barangay is 55% of the total
annual income actually realized from local sources during the next preceding year
(See Section 331(b) of RA 7160).
All appointive barangay officials are non-career and thus hold a co-terminus
appointment. Hence, by November 30, noon, all these appointments will expire
together with the expiration of term of office of their appointing authority. The re-
elected Punong Barangay or the newly elected Punong Barangay has to issue new
appointments to the barangay officials upon assumption to office.
2.1 Hire the Best that You Can for Your Team
In the appointment of the barangay appointive officials, consider always the

qualifications stipulated in RA 7160 as minimum requirements, and determine
additional qualifications that may be needed to ensure effective and efficient
performance of functions.
For instance, Sections 394 and 395 of RA 7160 enumerated the minimum
qualifications for barangay secretary and barangay treasurer, as follows:
 Of legal age, a qualified voter and an actual resident of the barangay
 Not a government employee
 Not a relative of the punong barangay within the fourth civil degree
of consanguinity or affinity, and
 Not a member of the sangguniang barangay.

Take note that the appointments of the barangay secretary and the barangay
treasurer are not subject to attestation by the Civil Service Commission, but have
to be concurred to by the majority of all the sangguniang barangay members.
2.2 Direct the Closing of the Books of Accounts and Request for
Financial Audit
Make sure that the barangay’s books of accounts are closed upon your
assumption to office. Refrain from signing any disbursement voucher until such
time that you have examined the financial statements ending November 30.
With the concurrence of the majority of the sangguniang barangay members,

you may extend the appointment of the outgoing barangay treasurer for a few
weeks, if necessary, to ensure a smooth turnover of funds and financial records
to the incoming treasurer. To make sure that errors committed in the previous
administration are not carried over to your term, request the office of the city
or municipal accountant, city or municipal auditor, or hire a private auditor, to
conduct a financial audit before allowing the new barangay treasurer to assume
office.
2.3 Conduct an Inventory and Turnover of Properties and Facilities
Request the outgoing barangay secretary, barangay treasurer and other outgoing
barangay staff to undertake an inventory of barangay properties and facilities
under their care, and to turn over such properties and facilities, including
relevant barangay records, to you as their respective successors. Instruct the
incoming staff to witness the actual conduct of inventory. With the concurrence
of the majority of the sangguniang barangay members, you may extend the
appointment of the outgoing staff for a few weeks, if necessary, to facilitate the
conduct of inventory and to ensure a smooth turnover of records, properties
and facilities.
Political differences between you and the person you are replacing may not
allow for a proper turnover of assets, properties and facilities. If this is the case,
conduct your own inventory. Record all properties, documents, reports, and
other facilities. Submit a record of your inventory to the Barangay Operations
Center, Office of the Mayor, MLGOO or to the next higher office dealing with
barangay affairs, and keep a file for your own records. In this way, you have a
record of what you have taken over upon your assumption to office, which then
can be compared with your inventory after your term has ended. Request the
Municipal Treasurer, through the municipal mayor, to witness your inventory.

3. Determine the Financial Health of Your Barangay
Read and analyze financial records and reports on your first day in office. This
will enable you to determine how much cash and budget are available for various
expenditure items within the current year. To avoid any disallowance of expenses,
you should undertake the financial analysis before incurring any expense and
before signing any disbursement voucher that will be charged against the barangay
funds. You may ask the office of the city or municipal accountant, or hire a private
accountant, to help you interpret and analyze the financial records and reports.
Following are some of the financial records and reports that you need to read and
analyze upon your assumption to office:
 Approved annual and supplemental budgets for the current

year. These will tell you what expenditure items can be charged to
barangay funds for the current year. Take note that one fundamental
principle governing local financial management is that “No money
shall be paid out of the local treasury except in pursuance of an
appropriations ordinance or law” (Section 305-b of RA 7160). In case
you need to spend on something that is not covered by approved
annual and supplemental budgets, you first have to work on the
immediate preparation and approval of a new supplemental budget
or referred to as realignment of funds. The supplemental budget
must be supported by funds certified as available by the barangay
treasurer or by new revenue sources.
 Report of cash transactions and funds available as of

November 30 following your election. This will tell you how much
was disbursed during the period January 1 – November 30 of the
current year and how much money was available in the treasury
when you assumed office.
 Statement of income and expenditures from January 1 to

November 30 of the current year. This will give you an idea
of the various sources of income accruing to the barangay and the
types of expenses incurred by the barangay before you assumed
office. When analyzed together with the approved annual and
supplemental budgets, this will enable you to determine the balances
of appropriations or budgets available for your first month in office
(i.e., month of December following your election).

Ensure that the monthly financial statements and year-end statement of accounts,
whose deadlines for submission fall within your first 100 days in office, are prepared
by the barangay treasurer on time. Review and analyze such financial statements
before submitting them to the sangguniang panlungsod/bayan through the Barangay
Operations Center.
The deadline for submission of monthly financial statements is 30 days after the
close of each month while that of the year-end statement of accounts is 60 days after
the 31st of December (DILG Memorandum Circular No. 96-161, s. 1996). Hence,
within your first 100 days in office, you need to ensure the preparation, review and
submission of monthly financial statements for November, December, January and
February following your election. You also need to ensure the preparation, review
and submission of the year-end statement of accounts not later than the end of
February following your assumption to office.
4. Meet Your Official Family and Perform Some Urgent Functions
As the chief executive of the barangay government, the sangguniang

barangay members and the appointive barangay officials are the direct
members of your official family. They expect you to meet them within your
first few days in office to at least clarify your priorities and your management
style. Your first meeting with the members of your official family is the best
time to call for unity and team work towards the realization of a common
vision for your barangay.

4.1 Establish Rapport with the Sangguniang Barangay Members
Try to make your first meeting with the sangguniang barangay members very
pleasant by practicing compassion and diplomacy. Clarify at the outset that the
meeting is neither a regular nor a special session of the sangguniang barangay
because it is going to be a “getting-to-know-you” occasion for everyone. If
resources warrant, host a lunch in a restaurant or in a setting that is conducive
enough to establishing rapport with each of them. Allow each one to introduce
himself/herself, to talk about his/her main reason for joining the electoral race,
his/her vision for the barangay, and his/her expectations of the punong barangay
and fellow kagawads. Try to “level off” the expectations which you think are
not achievable.
You can also try to make your first meeting a team-building activity. You can
ask someone in the community or a professional to facilitate the meeting and
provide some team-building activities.
Remember that your aim is to establish rapport with your sangguniang barangay
members, know each member personally, and establish the core values that
should guide your sanggunian barangay as a team.
You may dwell on the present state of the barangay and where it is heading
for the next three years during your term. Hence, you may prepare a “”State of
the Barangay Address”” where you can lay down your vision and get the SB
members vision and establish the areas of cooperation to achieve the same.
Campaign promises of all newly elected barangay officials can be reconciled
and harmonized vis-a-vis availability of resources.
You may also invite a resource person to talk about parliamentary procedures
during your first day of meeting with the sangguniang barangay members. It is
good to have discussions on parliamentary procedures beforehand to ensure
orderly and productive legislative sessions. These can also serve as preliminary
inputs to the subsequent adoption or updating of the sanggunian’s Internal
Rules of Procedure.

4.2 Adopt or Update the Internal Rules of Procedure
Make sure that the Internal Rules of Procedure is either adopted or updated
within 90 days following the first regular session of the sanggunian following
their election. Aimed to ensure orderly conduct of sessions, the Internal Rules
of Procedure must provide for the following:
 Organization of the sanggunian and election of its officers;
 Creation of standing committees and their respective areas of

responsibility;
 Schedule of regular sessions, which should not be less than twice

a month, and fixing the place, day and time thereof;
 Order and calendar of business for each session;
 Legislative process or the steps and procedures to be followed in

the passage of an ordinance or a resolution;
 Parliamentary rules and procedures to be followed during sessions;
 Discipline of members, including the imposition of penalties for

tardiness, absences and disorderly behavior during sessions; and
 Such other rules and procedures as the sanggunian may adopt.
If the previous barangay administration had its internal rules of procedure, the
best course is to review this and update when needed. The Internal Rules of
Procedure is not a partisan document, so there is no problem even if you adopt
the previous one in its entirety.
4.3 Form the Mandatory Standing Committees
To further promote optimal performance, the sangguniang barangay members

have to be organized into mandatory standing committees as stated in the
Section 50 of the Local Government Code:

Section 50. Internal Rules of Procedure. (a) On the first regular session
following the election of its members and within ninety (90) days thereafter,
the sanggunian concerned shall adopt or update its existing rules of
procedure.
(b) The rules of procedure shall provide for the following:
(1) The organization of the sanggunian and the election of its officers
as well as the creation of standing committees which shall include,
but shall not be limited to, the committees on appropriations,
women and family, human rights, youth and sports development,
environmental protection, and cooperatives; the general
jurisdiction of each committee; and the election of the chairman
and members of each committee
(2) The order and calendar of business for each session;
(3) The legislative process
(4) The parliamentary procedures which include the conduct of
members during sessions
(5) The discipline of members for disorderly behavior and absences
without justifiable cause for four (4) consecutive sessions, for
which they may be censured, reprimanded, or excluded from the
session, suspended for not more than sixty (60) days, or expelled:
Provided, further, That a member convicted by final judgment to
imprisonment of at least one (1) year for any crime involving moral
turpitude shall be automatically expelled from the sanggunian,
and
(6) Such other rules as the sanggunian may adopt.
Depending upon the needs of your barangay, you may consider additional
committees, such as combine two or more of the mentioned committees.
Normally, the chair, vice chair and members of each regular committee are
elected by the sangguniang barangay members. Allow each barangay kagawad
to choose the committee that he/she would like to head, but make sure that
the chair and majority of the members of the committee on appropriations are
loyal to you as this committee is crucial in the approval of barangay budgets. In
case two or more kagawads have the same choice of standing committee, you
may request the kagawads concerned to draw lots or to defer to your choice.
Respect the mandate of the law that the SK chairman is automatically the chair
on committee of youth.

4.4 Meet the Appointive Barangay Officials
Meet the barangay secretary, barangay treasurer, tanods and other appointive
barangay officials. Make known to them your management style and what you
expect them to accomplish before the end of your first 100 days in office. Stress
the importance of unity and teamwork in the performance of their functions. Make
sure that those who are new in their jobs are given adequate orientation and training.
5. Determine How Your Barangay’s Development Goals Can be

Harmonized with those of the City or Municipality
Pay a courtesy call to your mayor as soon as you can. As much as possible, bring
the entire sangguniang barangay members with you during the courtesy call. Apart
from showing respect to your chief executive who exercises general supervision over
the barangays, the courtesy call may provide an opportunity to discuss the city’s or
municipality’s development goals, and how your barangay and the city/municipality
can help one another in achieving such goals and providing good team work in the
delivery of basic services.
You and your mayor may be from opposite political fences. This should not prevent
you from paying your courtesies to your mayor. Send across the message that you
would like to pay your respects to the mayor, and that you would like to work with
him for the good of the barangay.
Participate in getting-to-know-you dialogues with the mayor and municipal/city

department heads, as well as in city-/municipality-sponsored seminars and fora,
and take advantage of any opportunity to discuss how the barangay’s development
goals can be harmonized with those of the city/municipality.
In addition, ensure that you and your barangay treasurer get to meet the city or
municipal treasurer, accountant and budget officer. These are the department
heads that you would normally deal with when it comes to barangay finances. Do
not hesitate to ask questions as regards the procedures involved and required by
their departments when you submit barangay budgets and financial reports, as well
as the procedures followed in terms of the barangay shares in local taxes and fees.

6. Appoint and Meet the Purok Leaders
Some barangays are divided into Puroks. If your barangay is one of those with
Puroks, make sure to appoint and get to know the Purok Leaders more. The purok
leaders are your helping hands in barangay development projects. To make sure
that those who will be appointed as purok leaders can be of great help, consult
some of the kagawads and appointive barangay officials, particularly your allies,
in determining the appropriate persons. You may also consider appointing some
of the community volunteer workers such as barangay health workers (BHWs),
mother leaders and the lingkod lingap sa nayon (LLN) to concurrently serve as purok
leaders. Most of these volunteers have had training and experience in community
mobilization, which is crucial in promoting a participatory leadership style. In some
residential subdivisions, you may also consider some of the officers of homeowners
associations as prospective purok leaders.
Issue an executive order to make the appointment of purok leaders official and to
delineate their respective areas of responsibility. With the approval of the majority of
the sangguniang barangay members through an ordinance, you may also provide
for modest incentives on top of those that could be given by the city or municipality
if any.
Meet the purok leaders and make known to them your development agenda for the
barangay. Ask them about the most pressing problems in their respective puroks.
Ask them also about the measures that have been taken to address such problems
as well as their proposals on how to speed up the resolution of such problems.
Assure them that their proposals will be considered in crafting the next development
plan of the barangay.
Encourage the purok leaders to organize their respective neighborhood associations

so that they too can serve as representatives of people’s organizations which can
be considered as members of the barangay development council. Ask them how
you can help in organizing their respective neighborhood associations. Ask them
also about the best time to visit their respective puroks.

7. Build Up Community Support for Participative Governance
Walk around and make yourself visible to your constituents while conducting an
ocular survey of the needs and problems of your barangay. In coordination with
the purok leader concerned, schedule your first visit to each purok. Request the
purok leader to call a purok meeting on your first visit so that you can also conduct
a dialogue with the purok residents.
In your dialogue with purok residents, present your development agenda and vision,
but assure the residents that these are subject to revisions based on what they think
are the most pressing problems of the barangay and on their proposed measures
to address such problems. Consult them on programs and projects that they would
like to be included in the development agenda of the barangay, and assure them
that their proposals will be tackled by the barangay development council.
Avoid being vindictive. Show to your political rivals and to the people who did not
vote for you that you are willing to set aside politics in order to forge unity towards
speedy realization of your barangay’s progress. Ask them about their vision for the
barangay, how their vision can be integrated with your own vision, and what role
they would like to assume in the pursuit of such vision. Always bear in mind that
political neutrality, which is one of the norms in public service ethics, enjoins you to
promote the welfare of every inhabitant of your barangay – not only your supporters
but also your rivals and their supporters, and even those who abstained during the
latest barangay elections.
Visit the offices of non-government organizations (NGOs), civic organizations and

other civil society organizations operating within your territorial jurisdiction. Hold
a dialogue with the officers of these organizations. Ask them how the barangay
can facilitate the implementation of their respective programs and projects, and
how they can help in the realization of your development agenda and vision.
Establish partnership with these organizations whenever practicable in pursuing
developmental goals and objectives. Look into the possibility of making them
members of the Barangay Development Council.

8. Reconstitute and Meet the Barangay Development Council
The barangay development council is mandated by law to assist the sangguniang

barangay in setting the direction of economic and social development and in
coordinating development efforts within the barangay. This is composed of the
punong barangay as chair, and the following as members:
 Members of the sangguniang barangay
 Representatives of non-government organizations (NGOs) and

people’s organizations (POs) operating in the barangay, who shall
constitute at least 25% of the total members of the council, and
 A representative of the congressman [Section 107(a), RA 7160].
There is a need to reconstitute the council based on changes in the composition

of the sangguniang barangay after the election, change of barangay secretary
who will serve as the council’s secretariat, performance of NGO representatives in
the previous administration, or change of the representative of the congressman.
For instance, if in the past, some of the NGO representatives never attended the
council’s meetings and never participated in the activities of the council; you need
to decide if they should remain as members of the council.
The council’s frequency of meeting is at least once every six (6) months, and its
functions include the following:
 Mobilize people’s participation in local development efforts
 Prepare barangay development plans
 Monitor and evaluate the implementation of national and/or local

programs and project, and
 Perform such other functions as may be provided by law or competent

authority (Section 109-b of RA 7160).
The council’s executive committee is chaired by the punong barangay and has two
members, namely: (1) a representative of the sangguniang barangay; and (2) a
representative of the NGOs represented in the council.

Make sure that the representative of the sangguniang barangay in the council’s
executive committee is the chair of the sanggunian’s committee on appropriations.
This will facilitate the preparation and approval of the annual and supplemental
budgets as barangay budgets have to operationalize the approved barangay
development plan (Section 305-i of RA 7160).
9. Review or Develop a Vision for your Barangay
Meet the barangay development council immediately after its reconstitution to review
or discuss the vision for your barangay and the existing barangay development plan.
Either propose some changes in the vision and plan or come up with a new vision
or development plan, if necessary.
10. Ensure that Your Barangay has an Approved Annual Budget for
the Succeeding Year
Each Punong Barangay is mandated by law to prepare the barangay’s annual budget
for the succeeding year in coordination with the barangay development council and
submit such budget proposal to the sangguniang barangay for legislative enactment
not later than October 16 of the current year. The budget becomes operational
only after the sangguniang barangay has approved it by virtue of an appropriations
ordinance. In case the previous administration failed to pass an ordinance approving
the annual budget of the barangay before you assumed office on November 30, it
is your duty as chief executive of the barangay government and presiding officer
of the barangay legislature to ensure that your barangay has an approved annual
budget before the end of December following your election.
In the absence of an approved annual budget, your barangay will have to work
within the limits of a reenacted budget wherein disbursement of funds is limited to
only the following:
 appropriations for salaries and wages of existing positions
 statutory and contractual obligations, and
 essential operating expenses authorized in the annual and

supplemental budgets for the preceding year (Section 323 of RA
7160).

In this case, you cannot disburse funds for your development projects within your
first 100 days in office, including those that form part of your campaign promises.
Also take note that supplemental budgets cannot be authorized to take the place
of the annual budget.
The provisions of RA 7160 concerning barangay budgeting are found in the following
sections:
 Section 329 – On Barangay Funds: Take note that 10% of the

general fund of the barangay has to be set aside
for the sangguniang kabataan (SK);
 Section 330 - On Submission of Detailed Statements of Income

and Expenditures for the Barangay Budgets: These
statements should be submitted by the barangay
treasurer to the punong barangay on or before
September 15 of each year
 2nd Paragraph, Section 318 – On Deadline for Submission of Budget

for Legislative Enactment: The punong barangay
must prepare the annual budget for the ensuing
year and submit it to the sangguniang barangay for
legislative enactment not later than October 16 of
the current year. Failure to submit the budget on
time will subject the punong barangay to criminal
and administrative penalties.
 Section 331(b) - On Appropriations for Personal Services: The total

annual budget for personal services should not
exceed 55% of the barangay’s total annual income
from local sources in the preceding year.
 Section 324 – Additional Budgetary Requirements: The total

budget should not exceed the estimated income;
full provision should be made for all statutory
and contractual obligations of the barangay, but
the budget for debt servicing should not be more
than 20% of the barangay’s regular income; other
budgetary requirements required by DILG and DBM
such as GAD, HES, senior citizen, etc.

11. Hold a Barangay Assembly
The barangay assembly is composed of all Filipino citizens actually residing in the
barangay for at least six (6) months, (15) years old or over, and duly registered in
the list of barangay assembly members. The assembly meets at least twice a year
to hear and discuss the semestral report of the sangguniang barangay concerning
barangay problems, activities and finances. Its meetings are held upon call of any
of the following:
 punong barangay; or
 at least four (4) members of the sangguniang barangay; or
 upon written petition of at least (5%) of the assembly members, which

is submitted to, and favorably acted upon by the punong barangay
(Section 397 of RA 7160).
As the elected Punong Barangay, you are the presiding officer of the barangay
assembly. In your absence, any of the following can take your place:
 the barangay kagawad acting as punong barangay, or
 any assembly member chosen to serve as presiding officer during

the meeting.
The barangay secretary is mandated by law to concurrently serve as the secretary

of the barangay assembly. In the absence of the barangay secretary, the presiding
officer can designate any member of the assembly to act as secretary of the
assembly.
One prerequisite for the holding of a barangay assembly is that a written notice of
meeting stating the date, time, venue and purpose of the meeting should be posted
in three (3) conspicuous places within the barangay at least one (1) week before
the actual conduct of the meeting, except for meetings on matters concerning public
safety or security, in which case, notice within a reasonable time is considered
sufficient. You can request the barangay secretary and/or any other barangay
personnel to assist you in the preparation and posting of the notice of meeting.

The barangay assembly has the following powers:
 Initiate legislative processes by recommending to the sangguniang

barangay the adoption of measures or ordinances for the welfare
of the barangay and the city or municipality concerned
 Decide on the adoption of initiative as a legal process whereby the

registered voters of the barangay may directly propose, enact, or
amend any ordinance, and
 Hear and approve the semestral report of the sangguniang barangay

concerning its activities and finances (Section 398 of RA 7160).
To promote transparency in the operations of the Barangay Government, and to

muster people’s support for the implementation and monitoring of development
programs, it is advisable that the barangay’s development plan and investment
program be presented and discussed also in the barangay assembly. Make sure
that majority, if not all, of the members of the barangay development council are
present in the barangay assembly so that they can help you respond to queries
concerning the barangay development plan and investment program.
12. Be Visible at Special Occasions
Whenever possible, be visible in special occasions, parties or events in your

barangay, even just in terms of giving an opening or closing remarks at the
ceremonies, or just gracing the awarding of prizes for parlor games. What is more
important is that you make your constituencies feel that you care for them and
you are one with them in celebrating special occasions. Consider these parties/
ceremonies as opportunities for “bonding” not only with the members of your official
family but with the residents of your barangay on the whole, even with those who did
not vote for you. Make these “bonding moments” happy, enjoyable and memorable.
Make your people feel that you are approachable so that your constituencies will
readily inform you of their needs and problems. This is very crucial in ensuring the
responsiveness of your development programs and projects.

13. Get into Action and Complete Some Doable Projects
You barely have one month starting noontime of November 30 following your election
to make use of appropriated project funds for the current year. Unless you succeeded
in pushing for the approval of a supplemental budget in support of your campaign
promises, you have no choice but to work within the current annual budget, which
hopefully is not a reenacted budget. This means that, in your first 30 days in office,
the only projects that you can implement are those that were financially supported
by the previous administration.
Examine the goals, objectives and strategies of the previous administration’s

unfinished development programs or projects. If these programs/projects jive with
some of your campaign promises and are beneficial to your barangay, then, by all
means, continue the implementation of these programs/projects. Your constituents
will get mad at you if you deliberately stop the implementation of beneficial projects
just because these were initiated by the previous administration. You can use the
remaining balances of appropriations (both current and continuing appropriations)
for these programs/projects to continue what had been started by the previous
administration.
Your first 100 days in office ends on the 12th of March. By then, you should have
fulfilled some of your campaign promises, or at least started some high impact
programs that will indicate your sincerity to respond to prevailing community needs
and problems. Recall the community problems raised by your constituencies during
your dialogues with the purok residents, and start responding to these problems,
focusing on the top five (5) in terms of the number of puroks or residents affected.
14. Spread the Good News and Celebrate Milestones
Prepare and disseminate an accomplishment report covering your first 100 days
in office. Include in your accomplishment report not only the social and economic
programs or projects initiated and/or completed in response to community problems
but also improvements that your administration has made in the delivery of
frontline services (e.g., for the taxpayers), the legislative measures passed by the
sangguniang barangay, the accomplishments of the appointive barangay officials
under your direct supervision and control, the barangay programs/projects in the
pipeline, and other items which you think your constituencies are eager to know.
In the preparation of the accomplishment report, you may request the following to
assist you:

 The purok leaders- for the nature of projects implemented within

their puroks and the number of people or households benefited
 The barangay secretary- for accomplishments pertaining to the

sangguniang barangay and the barangay assembly, including
improvements in records management, if any
 The barangay treasurer-for accomplishments pertaining to financial

matters including, among others, the preparation and approval
of the barangay’s annual and supplemental budgets, the income
generated during the first 100 days of the current administration, and
improvements made in the frontline service for taxpayers, if any
 The lupong tagapamayapa- for accomplishments concerning

katarungang pambarangay;
 The chair of the SK- for accomplishments pertaining to the

sangguniang kabataan and/or katipunan ng kabataan;
 The executive officer of the barangay tanod- for accomplishments

concerning the preservation of peace and order in the barangay; and
 The NGOs, civic organizations, people’s organizations and other civil

society organizations with whom you have established partnership
in the delivery of socio-economic programs and/or projects.
 The Barangay Council for the Protection of Children - for

accomplishment concerning the promotion, protection and fulfillment
of children’s right;
 Barangay Violence Against Women (VAW) Desk Person/Officer for

accomplishments pertaining to VAWC cases;
How do you disseminate the information? You can print it and photocopy several
copies and deliver them house-to-house. You can prepare a big tarp summarizing
your barangay’s accomplishments. Or you could have a newsletter or a small
newspaper even “komiks,” prepared, for distribution.
Remember, even if you have done something good for the barangay, nobody will
notice it unless you let them know.

Your report may be posted also in conspicuous places within your barangay and
you must present it to the sangguniang barangay and barangay assembly. Be
prepared to respond to all sorts of queries and comments from various groups.
Keep an open mind. Avoid being defensive in your responses. Treat the negative
comments as tips on how to improve your subsequent performance, and thank
the people concerned for pointing out your weaknesses. At the same time, derive
inspiration and strength from people with positive comments and suggestions.
Celebrate your initial victories. Regardless of whether these are big or small, view
them as milestones considering the relatively short period within which these were
achieved. View these victories not as your own alone but victories of the barangay
on the whole. Acknowledge and appreciate the contributions of the sangguniang
barangay members, of the appointive barangay officials, of the purok leaders and
other community volunteers, of the various organizations and institutions operating
within your territorial jurisdiction, and of the municipal or city government. By doing
so, you will be promoting teamwork within your official family and will be encouraging
continuous support from various sectors throughout your term.

II
EXECUTING THE PLAN
You have finished reading some basic information on what-to-do’s and how-to-do’s
for your first 100 days. Now it’s time for you to move on to the guidelines and/or
checklists in executing your preferred course of action, specifically your barangay
development plan.
We have covered areas critical to the execution of your plan and these areas can
be summed up in five P’s, namely:
Priority areas of concern in implementing projects

Peso or the financial aspect (obviously referring to
budget execution)
Procedures (observing your internal rules and conducting
sessions)
People- meaning, strengthening you and your partner’s
capacities in performing your functions, particularly those
involved in the administration of peace and order,
P‘pabango’ initiatives, especially the preparation of your
accomplishment report for your first 100 days in office,
and
Participative Governance meaning that you must consult
the barangay constituent of their concerns from time to
time.
Wait, wait, wait!
Before you start focusing on these P’s, you are reminded that at this point your
barangay should have already prepared another P, your development Plan. From
this plan, you will cull out the council’s programs and projects you will implement.
Admittedly, some councils do not have the means nor the patience to properly
formulate their plans. Some simply draw projects from the air without properly
consulting their constituents. Others rely on their years of experience as elected
officials in determining the needs and concerns of their barangay. So one may ask
– how did you prepare your barangay development plan?
Remember that you must reconstitute and meet the barangay development council
as the main actor in the preparation of your barangay development plan. This is
one of the most effective ways in mobilizing support from your constituents and
partners. Try your best effort to gather support and representatives from NGOs
and POs. Remember as well to harmonize your development goals with that of
your city’s / municipality’s development agendas.

P RIORITY AREAS OF CONCERN IN IMPLEMENTING PROJECTS
Given your limited budget, it is a common practice for you to have a list of your
priority programs/projects and this forms part of your barangay development plan.
How are you going to implement these listed projects? May these be a barangay
road maintenance project, a feeding program, or the installation of a reading center
in your newly-built multi-purpose hall, what common considerations should you have
in mind in the implementation process?
1. Timeframe
A project may just be an item in your barangay development plan but for
implementation purposes, you have to have a detailed list of key activities
and the duration per activity. You have to ask yourself – how much time
should be allotted to complete each task? One of the more critical roles of
the barangay council is to coordinate and facilitate the smooth conduct of
each task. So if you can, come up with a clear work flow that details all the
activities for your reference.
Section 392. Other Duties of Sangguniang Barangay Members. In addition to their

duties as members of the sangguniang barangay, sangguniang barangay members
may:
(a) Assist the punong barangay in the discharge of his duties and functions;
(b) Act as peace officers in the maintenance of public order and safety; and
(c) Perform such other duties and functions as the punong barangay may delegate
2 Sharing of responsibilities
You can’t do it alone. From the project design up to post-project

implementation, it is advisable to rally the support of the civil society and
the residents of the barangay. Well, your team can be relatively small or
particularly large if the NGOs and POs in the barangay are active but what
is essential is for you to clearly define who are involved at what activities in
what specific roles. If many people are involved, perhaps an ad hoc project
organizational structure can be designed. Some of the people you can involve
are the purok leaders who can also be the BHWs, mother leaders, officers
of homeowners associations and NGO members.

3. Financial schedule
Planning and budgeting should be linked. So, it must be clear to you how
much you can spend at each phase of the project or at each activity, given
your limited allocation.
4. Success metrics
Some projects are easily accomplished, like feeding programs, but others
need longer time, especially infrastructural projects. Either way, it is best
if you can devise performance measures that can help you in monitoring
the progress of the implementation and in establishing project milestones
and attainments. For projects that are easily completed, you can generate
feedback from the recipients and major project stakeholders to establish if
their expectations have been met. For projects that need longer time, you
can set targets and see at each month how much you think should have
been accomplished versus how much is actually done.
These four implementation components are very much linked together and you can
draw up a matrix that gives you a bigger picture of how each project is implemented.
A sample template is provided below.
Project Activities Time Frame People or Deliverables Remarks

(in months or Organizations (Accomplishment (Problems
days) Involved Targets per faced)
(Their Role and activity or per
Contribution per period)
activity)

P ESO
What follows are some steps and tips in executing your budget for the current year.
1. Check the status of the annual barangay budget.
Before you can start implementing the barangay budget, check whether you have
an approved annual budget. An approved annual budget means that it has been:
• authorized/enacted by the sangguniang barangay through an appropriations
ordinance; and
• declared operative by the sangguniang bayan/panglungsod after its review.
If there is none, you are forced to implement the previous year’s budget. In this
case, what you have is a re-enacted budget until such time that the Sang. Barangay
shall have approve the budget for the current year.
2. If you have a re-enacted barangay budget, know its limitations
For failure to pass an annual barangay budget for the ensuring year, i.e. within the
mandated budget schedule, the re-enacted budget allows you only to spend on:
• salaries and wages of existing positions

• statutory and contractual obligations – such as 5% calamity funds, repayment
of loans
• essential operating expenses authorized in the annual and supplemental
budgets – lights, water and other utilities
This means that you cannot:
• fill new positions

• acquire new equipment
• embark on new projects
• undertake nonrecurring activities even if these are for general welfare
purposes
Further, you cannot enact a supplemental budget to override the limitations of the
re-enacted budget, except in times of calamity.

3. Know your obligations in budget implementation
As the Punong Barangay, Section 320 of the LGC vests unto you the accountability
and the responsibility of implementing and operationalizing the budget. As such
you are responsible for the following:
• Make sure that revenue estimates declared in the budget are realized.
In line with this, make sure that the barangay treasurer collects all taxes,
fees, charges and other funds due the barangay; and that all collections
are covered with officials receipts. You can require the treasurer to make a
report of collections on a regular basis: daily, weekly, or monthly. This way,
you can also keep track of revenues that enter into the barangay treasury.
• Oversee the implementation of approved programs, projects and activities

covered by the budget. See to it that funds are disbursed accordingly. You
can also require the treasurer to regularly make a disbursement report:
weekly or monthly.
• Disburse barangay funds in accordance with the appropriation ordinance and

specific expense resolutions. If the expense item is not in the appropriation
ordinance, you can prepare a supplemental budget for it. The process of
making a supplemental budget is the same as that of the annual budget.
• Ensure that all financial transactions of the barangay are in accordance with
accounting and auditing rules.
4. Be conscious of the manner of payment of barangay obligations.
Disbursements cannot be made directly from the collections of the barangay

treasurer. You can use the following ways of disbursement:
• Through the petty cash fund under the custody of the barangay Treasurer.
It is important to remember that the petty cash fund should not exceed 20%
of the funds available in the barangay treasury. (E.g. if the available fund
in the barangay treasury is P50,000, then the Petty Cash Fund should not
exceed P10,000 (20% of P50,000).
• Through the cash advances of the barangay treasurer and authorized
disbursing officers.
• Through direct withdrawal or by drawing a check charged against the
depository bank of the barangay.

5. Observe all budgetary requirements and limitations.
In the implementation of the barangay budget, strict adherence to budgetary

requirements and limitations is a must. In this regard, see to it that:
• The aggregate amount appropriated in the budget does not exceed the
income estimates. This means that you cannot spend beyond your capacity
to generate income.
●● Section 329, RA 7160. Barangay Funds. - Unless otherwise provided in this

Title, all the income of the barangay from whatever source shall accrue to its
general fund and shall, at the option of the barangay concerned, be kept as
trust fund in the custody of the city or municipal treasurer or be deposited in
a bank, preferably government-owned, situated in or nearest to its area of
jurisdiction. Such funds shall be disbursed in accordance with the provisions
of this Title. Ten percent (10%) of the general fund of the barangay shall be
set aside for the sangguniang kabataan.
●● Section 287, RA 7160. Local Development Projects. - Each local government

unit shall appropriate in its annual budget no less than twenty percent (20%)
of its annual internal revenue allotment for development projects. Copies
of the development plans of local government units shall be furnished the
Department of Interior and Local Government.
●● Section 21, RA 10121 Local Disaster Risk Reduction and Management Fund
(LDRRMF). - The present Local Calamity Fund shall henceforth be known as
the Local Disaster Risk Reduction and Management Fund (LDRRMF). Not
less than five percent (5%) of the estimated revenue from regular sources
shall be set aside as the LDRRMF to support disaster risk management
activities such as, but not limited to, pre-disaster preparedness programs
including training, purchasing life-saving rescue equipment, supplies and
medicines, for post-disaster activities, and for the payment of premiums on
calamity insurance. The LDRRMC shall monitor and evaluate the use and
disbursement of the LDRRMF based on the. LDRRMP as incorporated in
the local development plans and annual work and financial plan. Upon the
recommendation of the LDRRMO and approval of the sanggunian concerned,
the LDRRMC may transfer the said fund to support disaster risk reduction
work of other LDRRMCs which are declared under state of calamity.

●● Section 294, RA 7160. Development and Livelihood Projects. - The proceeds

from the share of local government units pursuant to this chapter shall be
appropriated by their respective sanggunian to finance local government and
livelihood projects: Provided, however, That at least eighty percent (80%) of
the proceeds derived from the development and utilization of hydrothermal.
geothermal, and other sources of energy shall be applied solely to lower
the cost of electricity in the local government unit where such a source of
energy is located.
●● Section 15 of RA 9344 and per DILG Memorandum Circular No. 2012-120

dated July 4, 2012 that One Percent (1%) of the IRA should be allocated
for BCPC;
●● Another One Percent (1%) of the IRA is for the Senior Citizens and Differently-
abled persons (RA 9994)
●● The per diems, wages or salaries and other compensation of barangay

officials and staff are not higher than what have been provided for under
existing laws and executive orders and local budget circulars of DBM.
●● The 55% PS limitation is observed. This means that a maximum of 55%

of the total annual income of the barangay from local sources during the
next preceding year can be used or appropriated for Personal Services. For
example, in 2015, the actual income realized from local sources was P25M,
then the PS limitation for budget year 2017 should beP13.75M.
6. If the annual budget is insufficient to meet exigencies and other

needs of the barangay, prepare a supplemental budget
You can prepare a supplemental budget only if you are not operating under a is
not a re-enacted budget. Aside from this precondition, supplemental budgets
can be prepared if:
• there are funds actually available (Use Local Budget Preparation Form No.
161- See Annex A)
• there is an additional realized income (Use Local Budget Preparation Form
No. 161-A – See Annex B – See Annex C)
• there are new revenue sources ( Use Local Budget Preparation Form No.
162- See Annex D)

• calamity/ties occurred (Use Local Budget Preparation Form No. 163- See
Annex E)
• there are funds available for realignment (Use Local Budget Preparation
Form No. 163-A – See Annex F)
Follow the same steps as in the preparation of the annual budget.
7. Use your power to defer or cancel the implementation of an activity

or project in the budget wisely.
Since you are the ultimate signing authority in the release of any allotment, you
have the power to defer the implementation of an activity or project in the budget.
However, use this power wisely. If you believe that an activity will no longer benefit
the majority of your constituents, you can defer its implementation by not signing
the release of fund allotted to that particular activity and ask the sangguniang
barangay the possibility of cancelling the project and realigning the fund for a
more beneficial purpose. Your bottom line should always be the welfare of your
constituents, not personal or selfish reasons.
8. In case of doubt in the disbursement of funds, seek advice from the

accountant and or budget officer of your municipality/city.
If you are not sure of the legality and appropriateness of any expenditure item,
there is no reason not to consult the proper authorities. You can always visit them
in case you are not certain about what expenditure decisions to make.

P ROCEDURES
The Barangay Council is a collegial body and as such, decisions are arrived at
collectively by the group expressed through affirmative vote of the majority of
the Sanggguniang Barangay Members in a session held there being a quorum.
These decisions are made at sangguniang barangay sessions where the punong
barangay presides. For the purpose of knowing the rules, you are to read Section
48 to 59 of the LGC.
A session ‘denotes a series of meetings, conducted in close succession and for any
length of time’. A session is ended by an ‘adjournment sine die’. The LGC of 1991
provides that no two sessions of the local sanggunians can be held in a single day.
(Gonzales 2006)
As you know, there are two types of sessions - regular or special. ‘Regular sessions
are ones convened at scheduled times and deal with both the general and usual
business of the sanggunian while special sessions are ones which are called as
the need arises to tackle specific item/s or issue/s.’ (DILG Guide). Please read
Section 52 of the LGC as to the procedural requirements for special sessions. A
third type of session is that which is done within 48 hours from the occurrence of
calamity in order to determine the need for the Sangguniang Barangay to declare
state of calamity in the barangay.
Presented are some tips on presiding a session and also on calling them to order.
Presiding a Session/Meeting
a) The presiding officer follows a general order of business which normally starts
with the call to order and ends with the official adjournment; and
b) The order of business is a means to provide a logical system for group

considerations and the procedure by which the Chair tackles one item after
another. The order of business can be revised anytime by a 2/3 vote of the
members.

Calling the Session to Order
a.) To open the session, the Chairperson rises, raps the gavel and declares: “The
session may please come to order.” He may then proceed with the other
opening rites or numbers or directly inquire from the Secretary if a quorum is
present.
b.) If there is a quorum, the Chair proceeds with the agenda or order of business.
c.) If there is no quorum, he says: “As there is no quorum, a motion to adjourn

is in order.” A motion has to be made by a member, then duly seconded, and
then the chair declares the session adjourned or defer the time to wait for
others to arrive.
d.) If a quorum cannot be obtained, the Chair may conduct a caucus without
quorum. However, actions and decisions promulgated during such session
(or more appropriately caucus) shall be subject to approval at the next duly
constituted session/meeting.
e.) The Chair usually decides to forego the calling of the roll except in instances
where there is a question as to whether there is a quorum, or to identify all
individuals present and those not present.
f.) If the session starts with a quorum, but loses it later in the session, only those
item taken up or for which votes were taken while the quorum exists shall be
considered officially acted upon.
g.) For all others, the session shall be converted to a caucus and discussion may
continue but no vote can be taken.
Regular or special, internal rules of procedure (IRP) are needed for the efficient
conduct of sessions. Gonzales (2006) noted Orendain’s (1987) justification for
the necessity of an IRP who wrote that these rules are critical in ‘simplifying’ and
‘systematizing the conduct of business for the organization to come up with ‘fast
and legally valid decisions’. These rules put order in transactions and clarify the
duties and responsibilities of sangguniang barangay members during meetings and
sessions (DILG Guide).

If you recall, the first part of this compilation mentions Article 103 of the IRR of RA
7160 which states that Internal Rules of Procedure must either be adopted or updated
on the first regular session of the sangguniang barangay following the election of its
members and within 90 days thereof. But aside from these mentions of putting order
and arriving at decisions, what is so important in adopting an IRP, you might ask?
How can you really ensure that the Internal Rules of Procedure you have prepared,
reviewed and agreed upon will be observed by barangay council members?
The only way to do this is to highlight the reasons for properly observing the IRP.
Members have to be aware and have to really realize how important practicing these
rules is. Several reasons can be outlined in expressing the necessity of IRP, like:
- ensuring that proceedings are fair, objective and can withstand public scrutiny.
The right of the majority is ensured while protecting the rights of the minority.
- ensuring the integrity and transparency of transactions and decisions by the
council, and
- serving as terms of reference for all members and transacting parties when
participating in deliberations, discussions, etc.
For seasoned barangay officials, terms used in the IRP are already a given. Some
of these terms are adjourn, agenda, assembly, debate, floor, point of information,
quorum, among others. A suggested IRP outline is provided at the box following. A
short version containing only the minimum requirements of the IRP is also provided
(DILG Guide), as follows:
- The organization of the sanggunian and the election of its officers as well
as the creation of standing committees which shall include, but shall not
be limited to, the committee on (a) appropriations, (b) women and family,
(c) human rights, (d) youth and sports development, (e) environmental
protection, and (f) cooperatives; the general jurisdiction of each committees,
and the election of the chairman and members of each committees;
- The order and calendar of business for each session;
- The legislative process;
- The parliamentary procedures which include the conduct of members

during sessions;

- The discipline of members for disorderly behavior and absences without

justifiable cause for four (4) consecutive sessions, for which they may be
censured, reprimanded, or excluded from the session, suspended for not
more than 60 days, or expelled. Provided, That the penalty of suspension or
expulsion shall require the concurrence of at least two-thirds (2/3) vote of all
the Sanggunian members. Provided, further, That a member convicted by
final judgment to imprisonment of at least one (1) year for any crime involving
moral turpitude shall be automatically expelled from the sanggunian;
- Such other rules as the sanggunian may adopt.
Suggested Outline of an IRP
a) Rule I - Composition
b) Rule II – Powers, Duties and
Functions of the Sanggunian
c) Rule III – Duties and
Responsibilities
of Individual Members
d) Rule IV – Presiding Officer
e) Rule V – Temporary Presiding
Officer
f) Rule VI – Regular and Special
Sessions
g) Rule VII - Quorum
h) Rule VIII – Order of Business
i) Rule IX – Legislative Process
j) Rule X – Votes and Voting
k) Rule XI – Rules on Debates and
Amendments
l) Rule XII - Committees
m) Rule XIII – Committee Reports
n) Rule XIV – Journal and Record of
Proceedings
o) Rule XV – Rules on Motion
p) Rule XVI – Disciplinary Actions
q) Rule XVII – Suspension of Rules
r) Rule XVIII - Amendments
s) Rule XIX – Supplementary Rules
t) Rule XX - Effectivity
u) Adoption

P EOPLE
The section’s title may be very broad – People, but this section only focuses on
capacity building and maintaining peace and order. In this way, the internal structure
is strengthened (through training) and the situation in the external environment is
balanced by recognizing the wisdom of the community members who contribute in
establishing a peaceful barangay.
Basically, the first part deals with the need to train barangay officials and stakeholders
to aid them in smoothly executing their plan. The second part focuses on the
administration of the katarungan pambarangay and the maintenance of peace and
order through barangay public safety or peace officers.
A. Training Barangay Officials and Stakeholders
Investing in human resources, particularly in developing and enhancing their

capacities is considered a good investment since the benefits derived from such
investment redound to the organization where these people belong. At the barangay
level, capacity-building programs like trainings could form part of its regular activities.
It would be wise for a barangay to adopt a training agenda for its officials and
stakeholders. In this regard, the punong barangay may consider the following moves:
1. Conduct a training needs analysis for your staff and other

stakeholders
Capacity-building programs should be targeted and planned so as not to

waste the limited resources of the barangay. The training agenda or training
plan of the barangay should have a rational basis, i.e. it should be based
on the needs of the barangay officials/staff in relation to the discharge of
their mandated functions. It is, thus, necessary to conduct a survey of
their training needs. For your appointive staff like the treasurer, secretary,
members of the lupong tagapamayapa and the like, what particular trainings
do they need to make them more effective and efficient in their work? For
your elected, what capacity-building programs do they need? These needs
should be properly identified.

2. Prepare a training plan and set aside a training budget
Based on the results of the training needs assessment, prepare a training

plan or agenda. This should contain the priority training programs identified
by your staff. Considering the limited resources of the barangay, you may
devise a training schedule for the staff.
3. Scout for relevant training programs
Make it a habit to ask about the availability of courses or training programs

on barangay governance and administration from your municipal or city
government, from national agencies like the DILG-LGA, COA, DBM, and
so on. There are a number of training programs which are offered free if
not at subsidized cost.
If the available training programs offered by the local and national government
agencies seem inadequate for your identified training needs, do not hesitate
to approach other training institutions, e.g. university-based training institutes
or centers, which can design short courses tailor fit to your needs.
4. Carefully choose what study tours to take
If your barangay wants to learn from best practices in barangay administration

and governance, and if your training budget can afford it, you may want to
visit barangays with award-winning programs/projects. Be very mindful,
however, that the study tour is truly relevant to your needs, i.e., first and
foremost, it is educational—enabling you to pick up lessons, ideas, advice
that you can apply in your barangay.
B. Maintaining Peace and Order
You need not be reminded of your role in maintaining public order and in responding
to emergency situations. As the main frontline government institution which lives with
its people and feels its concerns, aside from health, environment, education and a
plethora of other services you have to provide, one critical service is ensuring that
community residents feel safe to live and sleep in their homes. Peace and safety
encompass the notion of right to life, liberty and property and barangays play a
significant role in securing it.

1. Administration of the katarungang pambarangay
The administration of barangay justice (katarungang pambarangay- KP) is

one of the more crucial functions of the barangay. It is crucial in the sense
that it is instrumental in the promotion of peace, harmony and justice in
the community through amicable settlement of disputes among community
members. As the Punong Barangay and the Chairman of the Lupong
Tagapamayapa, the effective administration of the KP rests largely on your
shoulders.
1.1 Make sure the lupong tagapamayapa (LT) is organized
Have you appointed 10 to 20 residents or workers in your barangay

to compose the lupong tagapamayapa? This peace-seeking body
is chaired by you, the Punong Barangay, and from which the three
members of the pangkat ng tagapagkasundo (PT), a conciliation panel
for every conflict, shall be chosen.
1.2 Familiarize yourself with the different modes of settling

disputes
There are three (3) modes of settling disputes, namely:

• mediation
• conciliation
• arbitration
Mediation is done by you while conciliation is the function of the pangkat.

If mediation at your level fails, the pangkat is constituted to do the
conciliation. The disputing parties are the ones to choose from the
lupon the three (3) members of the pangkat. If they fail to agree on
the membership, you, as the lupon chair will determine the members
by drawing lots.
Arbitration can happen at any stage of mediation or conciliation when

the parties agree to be bound by a decision of a third person. When
arbitration happens during your mediation process, then you become
the arbiter. On the other hand, when arbitration is agreed upon during
the conciliation, then the chair of the PT acts as the arbiter.

1.3 Keep a record of all agreements made in the mediation,

conciliation and arbitration
All decisions during the mediation, conciliation and arbitration procedures

should be put in writing. See to it that the barangay secretary keeps a
record of all these decisions.
1.4 Provide for the administrative needs and basic necessities

of the LT/PT
The place where conciliation work is to be done should be equipped

with basic facilities like chairs and table/s, typewriter or computer and
supplies like paper, pens, coffee, drinking water, tissue paper, among
otherthings. The venue for conciliation should also provide some privacy
to the disputing parties so that they can openly discuss their problems
without anxiety.
1.5 Monitor the monthly submission of final reports
Final reports on settlement of disputes and arbitration awards made

by you, the Punong Barangay and the PT, are required by law to be
submitted to the city/municipal judge every month. You have to ensure
that these reports are submitted faithfully on time. You or the barangay
secretary can prepare a monitoring chart for this.
1.6 Section 421 – Role of the Mayor. If there is a problem, the

punong barangay seeks guidance from the Mayor.
1.7 Section 422 - Such amount as may be necessary for the

effective implementation of the katarungang pambarangay shall
be provided for in the annual budget of the city or municipality
concerned.
2. Managing Public Safety/ Peace Officers or Tanods
The Punong Barangay, through an Ordinance, is dutybound to

organize community brigades, community service units, or simply
barangay tanods as they are familiarly called. These tanods help the

police personnel, especially during busy occasions like fiestas, market

days, local holidays and even in traffic rerouting. They usually roam the
streets at night especially on critical patrol areas to ensure that crime is
at its lowest possible. The tanods do not receive salary but they usually
have rather minimal honoraria and some incentives depending on the
provisions made for by the Sangguniang Barangay. The Sangguniang
Panlungsod or Bayan, may likewise provide additional incentives, like
honoraria, rice subsidies and insurance policies.

P ABANGO INITIATIVES
What have you done in your first three months in office? For transparency and
accountability purposes, you need to make an assessment of how you fared in
your first 100 days. Communicate your accomplishment to your constituents via a
general assembly. In doing so, you have to prepare an accomplishment report for
this period. Consider the following:
1. Render a financial report
Your financial report should include the amount of cash available that was turned
over by the previous administration. This is contained in the Report of Cash
Transactions and Funds Available as of November 30 following your election
into office.
Also, present the Statement of Income and Expenditures from December 1 to

March 10 of the following year. This will reflect the amount of income that your
barangay has generated and or received as well as the amount of expenses
incurred during your first 100 days.
Request your barangay treasurer to prepare these financial statements. You

can also post these reports in your barangay hall and in all the puroks.
2. Present an inventory of properties, facilities and assets of your

barangay
Give an account of all the properties, facilities and assets owned by the barangay
including their condition , i.e. serviceable, unserviceable, needs repair, etc.
3. Report changes in the personnel complement of your administration
In your report, include the new appointments that you made, if there is any. If
you retained some of the appointive barangay officials, mention it as well. You
can also use this forum to formally introduce your team to your constituents.

4. Present the status of development projects and activities undertaken

so far
What are the projects and activities that you have implemented or have started
to implement during your first three months in office? Discuss the status of these
projects, how they benefit your constituents, and the cost involved.
5. Present the status of peace and order in your barangay
Discuss the peace and order problems existing in the barangay and how you
are dealing with such problems. In addition, encourage your constituents to
play an active role in the preservation of peace and order in the barangay, and
enjoin them to come up with strategies and measures to solve these problems.
6. Report the status of the administration of katarungang pambarangay
The administration of katarungang pambarangay (KP) is a major function of the

barangay government. Being the government closest to the people, it is in the
frontline of promoting peaceful co-existence among the people in the community
and neighboring communities.
Provide statistics on how many disputes have been amicably resolved by the
lupon ng tagapamayapa to give your constituents an idea on the effectiveness
of this type of dispute resolution.
7. Share information on the various forums or seminars related to

barangay administration you have so far attended
In your first 100 days as the punong barangay, you most probably attended
orientation seminars and other forums conducted for first-term barangay chief
executives by government agencies like the DILG. On your own initiative,
you may have also attended training programs on barangay governance and
administration conducted by academic and other training institutions. Your
mayor or even your governor, congressman/woman may also have called for
dialogues with barangay leaders like you. Update your constituents concerning
your barangay-related activities by sharing relevant information on this matter.

8. Explain your medium-term development plan for your barangay
What development challenges would you like to address under your

administration? Explain how you intend to take on these challenges, and
how your constituents can participate in crafting a medium-term barangay
development plan. Together with your constituents and barangay officials,
identify and consequently prioritize the development concerns the body would
like to focus on. Further, encourage them to identify strategies and measures
to solve the development priorities that have been identified.
9. Encourage your constituents to get involved in barangay activities

and concerns
You end your report by appealing to your constituents to participate in various

barangay activities and concerns. Communicate your sincerity and commitment
to serve them the best that you can but make them understand that you need
their help in making development happen in the barangay.
REFERENCES
DILG (undated). A Guide for Punong Barangay and Sangguniang Barangay Members.
Gonzales, Benedicto Jr. M. (2006) Local Legislation and Governance, Catalysts of National
Development. Philippines:Quezon City, Central Print on Demand.

III
SUSTAINING THE
INITIATIVES

NOTES ON ORGANIZING THE BARANGAY BASED INSTITUTIONS (BBIs)
In realizing the objectives of barangay governance and as provided under existing

laws, the punong barangay (PB) together with the sangguniang barangay members
shall establish applicable barangay-based institutions (BBIs) as mechanisms in
addressing the needs of the barangay and to actualize its development. The various
BBIs, together with their legal basis, composition of members, and functions are
enumerated as follows:
(a) Barangay Development Council (BDC)

Legal Basis
• Section 106, 1991 LGC
Composition
• Chairman - Punong Barangay
• Members - Barangay Kagawad
- Representative of NGOs operating in the barangay,
constituting not less than ¼ of the members of the
fully organized council, and;
- Representative of the congressman of the district
where the barangay is located
Functions
• Mobilize a people’s participation in local development efforts
• Prepare barangay development plan based on local requirements
• Monitor and evaluate the implementation of national or local programs
and projects, and
• Perform such other functions as may be provided by law or competent
authority.
(b) Barangay Peace and Order Committee (BPOC)

Legal Basis
• Section 2, EO 366 (Creation of Barangay Peace and Order Committee);

• DILG MC No. 2002-02 (Strengthening the BPOC);
• POC MC No. 2002-05 (Guidelines on the Operationalization of BPOC)

Composition
• Members - SK Chairman
- Lupon member
- Barangay tanod
- Public School teacher
- Inter-Faith Group representative
- Senior Citizen representative
- Three (3) members from existing barangay anti-crime
groups, neighborhood watch groups or NGOs well-known
in the barangay
- PNP Officer
Functions
• Initiate, coordinate and monitor the implementation of peace and order
programs and projects at the barangay level
• Serve as an info-gathering mechanism pertaining to peace and order
• Monitor and check the nefarious activities of criminal elements;
• Supervise barangay tanods in identifying barangay constituents with
strong deviant behavior for referral to appropriate authorities;
• Maintain continuing dialogue, close coordination and rapport with the
city or municipal POC, the city or municipal management coordinating
committee and the law enforcement units operating in the barangay
• Formulate plans and recommend measures which will improve or
enhance peace and order and public safety in its area of jurisdiction;
• Supervise, coordinate and monitor the operations of all community-based
anti-crime activities undertaken within the barangay
• Undertake periodic assessment of the prevailing peace and order situation
in the barangay and submit a report with appropriate recommendations
to the city/municipal POC, and
• Perform such other functions which may be assigned by higher POCs.
(c) Barangay Council for the Protection of Children (BCPC)

Legal Basis
• Presidential Decree 603: The Children and Youth Welfare Code, Art. 87
• Civil Code of the Philippines, Articles 359 and 360: The government shall
establish Councils for the Protection of Children
• Republic Act No. 7610: Special Protection of Children Against Child
Abuse, Exploitation and Discrimination Act

• DILG MC No. 2002-121: Revised Guidelines on the Organization and

Strengthening of the LCPC Incorporating thereat Early Childhood Care
Development Coordinating Committee (ECCDCC) at the Barangay Level
per RA No. 8980, Section 8 (d).
Composition
• Members - Bgy. Kagawad, Chair on Women & Family
- Barangay Nutrition Scholar
- Barangay Day Care Worker
- Barangay Health Nurse/Midwife
- Barangay Health Worker
- DepEd Principal/Teacher-In-Charge
- Chief Tanod
- SK Chairman
- Children’s representative
- Parents-Teachers Association (PTA), president or
representative
- NGO/PO representative
Functions
• Foster education of every child
• Take steps to prevent juvenile delinquency and assist parents of children
with behavioral problems
• Adopt measures for the health of children
• Conduct capability-building projects to increase knowledge and skills in
handling children’s programs
• Encourage the proper performance of the duties and responsibilities of
parents, and provide learning opportunities on the adequate rearing of
children and positive parent-child relationship
• Promote wholesome entertainment in the community, especially in movie
houses
• Prepare Annual Work and Financial Plan (AWFP) for children and
recommend appropriations to the sanggunian
• Provide coordinative linkages with other agencies and institutions in the
planning, monitoring and evaluation of plans for children
• Establish and maintain a database on children in the barangay
• Advocate for the establishment and maintenance of playgrounds, day
care centers, and other facilities for child and youth development
• Advocate for the passage of barangay resolutions/ordinances responsive
to child-related issues and concerns and ensure the inclusion of children’s
program in the executive agenda

• Protect and assist children in need of special protection, and refer cases
filed against child abusers to proper agencies
• Monitor situational reports on children, prepare quarterly updates, and
• Perform such other functions and other child related laws especially in
matters of child and parent education, health, entertainment, etc.
(d) Barangay Disaster Risk Reduction and Management Committee

Legal Basis
• Presidential Decree No. 1566: Strengthening the Philippine Disaster
Control Capability and Establishing the National Program of Community
Disaster Prevention
• RA 10121 - Known as Philippine Disaster Risk Reduction & Management
Act of 2010
Composition
• Same as Barangay Development Council
Functions
• Establish the Barangay Disaster Operations Center
• Formulate Disaster Preparedness Plans
• Coordinate with the BDOC the disaster operations activities of its tasked
units
• Submits recommendation to the Sangguniang Barangay for the
declaration of state of calamity in the barangay
(e) Barangay Anti-Drug Abuse Council (BADAC)

Legal Basis
• DILG MC No. 99-236: Addendum to DILG MC No. 98-227 re: Creation
of Provincial, City, Municipal, and Barangay Anti-Drug Abuse Councils
Composition
• Chairman Punong Barangay
• Vice-Chair Barangay Kagawad on Peace & Order
• Members - SK Chairman
– Public School Principal or representative
– EX-O Tanod
– NGO/Civil Society representative
– Parents-Teachers’ Association (PTA) President
or representative

– Religious Organizations representative

– Adviser - City/Municipal Chief of Police
Functions
• Plan, strategize, implement and evaluate programs and projects on drug
abuse preventions in the barangay
• Coordinate and collaborate with other institutions implementing programs
and projects on drug abuse at the barangay level
• Continuously gather and update data on drug abuse and its effect on
the peace and order situation in the barangay including listing of drug
users and pushers
• Submit a monthly report to the C/M ADAC through the DILG C/M Field
Office
• Refers users and pushers to the police and other institutions for
corresponding sanctions, rehabilitation and /or counseling, and
• Perform other related functions
(f) Lupong Tagapamayapa

Legal Basis
• Republic Act No. 7160, Section 399
Composition
• Members - 10 to 20 qualified and actual residents
or people working in the barangay
Functions
• Exercise administrative supervision over the conciliation panels
• Meet regularly once a month to provide a forum for exchange of ideas,
and
• Exercise such other powers and perform such other duties and functions
as may be prescribed by law or ordinance.
(g) Barangay Ecological Solid Waste Management Committee

Legal Basis
• Republic Act 9003: The Ecological Solid Waste Management Act of
2000
• DILG MC 2001-19: Implementation of RA 9003, otherwise known as the
Ecological Solid Waste Management Act of 2000
• DILG MC No. 2001-38: Addendum to DILG MC 2001-19 re Implementation
of RA 9003

• DILG MC No. 2004-151: Reconstitution of Local Solid Waste Management

Boards Under MC No. 2001-19 and updates on Organized Ecological
Solid Waste Management Committees of Barangays
Composition
• Members - Barangay Kagawad, Chair on Environmental
Protection and or Health and Sanitation
- SK Chairman
- Homeowners Association President
- Public or Private School Principal or
representative
- Public School (PTA) president or representative
- Religious organizations representative
- Business community president or representative
- NGO Representative (concerned about
environment)
- President of the Market Vendors Association
and junkyard owners, if any.
Functions
• Formulate a community solid waste management program consistent
with that of the city/municipality. Policies and plans to implement the
program shall include strategies such as, but not limited to, the following:
education, engineering, enforcement and entrepreneurial
• Be responsible for the segregation and collection of solid waste
• Establish within the barangay or cluster of barangays a Material Recovery
Facility (MRF)
• Allocate barangay funds for the program
• Organize a core of area/street coordinators through the conduct of
trainings for barangay residents on segregation, composting, recycling
and livelihood opportunities, and monitor their implementation
• Integrate the ESWMC in the barangay development plan and/or annual
investment program
• Find alternative sources of funds other than the regular barangay budget,
and
• Submit a monthly report to the city or municipal ESWMC, copy furnished
the DILG local office.

(h) Barangay Physical Fitness and Sports Development Council (BPFSDC)

Legal Basis
• Executive Order No. 63, 64 and 457
Composition
• Vice Chairman - Public School Principal
• Members - SK representative
- Kagawad Sports Coordinator
- Homeowners Association representative
- NGO representatives (2)
Functions
• Meet at least once a month to plan and formulate a blueprint for the short,
medium, and long term for sectoral sports based on the national policy
and program of “Sports for All”, including a well-synchronized year round
calendar of sports activities and competitions culminating in a national
“palarong pambansa”.
• Conduct a local “Sports Summit” in consultation with other public and
private entities concerned to identify and prioritize sports programs and
activities in their respective localities and areas of concern and to monitor,
review and validate their program.
• Oversee and ensure the implementation of the physical fitness and
sports program and activities in the respective areas of concern, i.e.,
DECS for physical education and school sports, DILG and LGUs for
community-based sports, Department of National Defense (DND) for
military sports, Department Of Labor and Employment (DOLE) for
labor sports, Philippine Olympic Committee (POC) and National Sports
Association (NSA) for elite sports for international competitions, and
Games and Amusement Board (GAB) for professional sports.
• Disseminate proper information on the national policy and program,
including their local programs to encourage the active participation of
their constituents in physical fitness and sports activities.
• Assist in the identification, recruitment, and training of gifted and talented
athletes from their areas to ensure a wide base for the selection of
national athletes who will represent the country in international sports
competitions.

• Submit a quarterly report to the Chairman of the National Physical Fitness

and Sports Development Council (PFSDC) and furnish a copy of the
same to the Philippine Sports Commission, and
• Perform other functions deemed necessary to promote and implement
the national policy and program.
(i) Barangay Nutrition Council

Legal Basis
• DLG MC No. 89-47: Organization/Reorganization of Barangay Nutrition
Committees
Composition
• Members - Rural Improvement Club President
- PTA President
- Anak-Bukid (4-H Club) President
- SK Chapter Chairman (KB)
- Heads of Religious/Civic organizations
- Barangay Nutrition Scholar
• Technical resource persons:
- School personnel
- Home management technician
- Rural health midwife
- Other agency personnel covering the barangay
Functions
• Formulate a Barangay Nutrition Action Program

• Coordinate the nutrition activities of the barangay
• Organize the Barangay Network
• Prepare a spot map of the barangay
• Conduct Operation Timbang (OPT) under the supervision of the Rural
Health Unit
• Organize specific groups to implement nutrition intervention activities
and assess progress, and
• Hold regular quarterly meetings to monitor program performance.

(j) Barangay Health Emergency Response Teams (BHERT)

Legal Basis
• DILG MC No. 2003-95: Enjoining the Creation of BHERT in all barangays
nationwide. There shall be a BHERT for every 5,000 population in the
barangay.
Composition
• Head - Executive Officer, Tanod (appointed by the punong
barangay)
• Members - Tanod member
- Two (2) barangay health workers, one of whom
is preferably a midwife or nurse
Functions
• Conduct visits in the home of every person arriving from Severe Acute
Respiratory Syndrome (SARS) - affected countries
• Immediately list down the person(s) the arriving person came in contact
with prior to his arrival in his residence
• Take daily temperature of the arriving person and observe any other
signs of SARS like cough, difficulty in breathing or shortness of breath
• Provide protective gadgets to the SARS case, including the members
of the household. Immediately isolate
• Monitor SARS case, and
• Report to the punong barangay on measures or action taken per arrival.
(k) Barangay Fisheries and Agricultural Resources Management Committee

(BFARMC)
Legal Basis
• Fisheries Administrative Order No. 196
Composition
• Chairperson of the sangguniang barangay committee on agriculture/
fisheries
• Representative from the BDC
• Representative from an accredited non-government organization
• Representative from the private sector
• At least eight (8) representatives of the fisher folk or fish workers
including the youth and women sectors

Functions
• Assist in the preparation of the barangay or municipal development plan
and submit such plan to the barangay or municipal development council;
• Recommend the enactment of municipal fishery ordinances to the
sangguniang barangay or bayan through its committee on fisheries;
• Assist in the enforcement of fishery laws, rules and regulations in
municipal waters, and
• Advise the sangguniang barangay or bayan on fishery matters through
its committee on fisheries.
(l) Barangay Agrarian Reform Committee (BARC)

Legal Basis
• Executive No. 229 – Providing the Mechanisms for the Implementation
of the Comprehensive Agrarian Reform Program (Section 19)
• Republic Act No. 6657 – Comprehensive Agrarian Reform Law (Section
47)
Composition
• Representative/s of farmer and farm worker beneficiaries;
• Representative/s of farmer and farm worker non-beneficiaries
• Representative/s of agricultural cooperatives
• Representative/s of other farmer organizations
• Representative/s of the barangay council
• Representative/s of non-government organizations (NGOs)
• Representative/s of landowners
• DA official assigned to the barangay
• DENR official assigned to the area
• DAR agrarian reform technologist assigned to the area who shall act as
the secretary
• Land Bank of the Philippines representative
Function
• Participate in and give support to the implementation of programs on
agrarian reform
• Mediate, conciliate or arbitrate agrarian conflicts and issues that are
brought to it for resolution
• Mediate and conciliate between parties involved in an agrarian dispute
including matters related to tenurial and financial arrangements
• Assist in the identification of qualified beneficiaries and landowners within
the barangay

• Attest to the accuracy of the initial parcellary mapping of the beneficiary’s

tillage
• Assist qualified beneficiaries in obtaining credit from lending institutions
• Assist in the initial determination of the value of the land
• Assist the DAR representative in the preparation of periodic reports in
the CARP implementation for submission
• Coordinate the delivery of support services to beneficiaries, and
• Perform such other functions that the PARC, its executive committee,
or the DAR Secretary may delegate from time to time.
(m) Barangay Agricultural and Fishery Council (BAFC)

Legal Basis
• EO 115 s. 2003; Amended Manual of Regulations of the Regional,
Provincial, Independent Component City, City/Municipal and Barangay
Agricultural and Fishery Councils
Composition
• DENR official assigned to the area
• DAR agrarian reform technologist assigned to the area
General Functions
• Identify/assess the diverse needs and resources of the area and
participate in policy assessment and formulation in consultation with
government and non-government organizations in agriculture and
fishery development.
Specific Functions
• Assist the DA and its attached agencies and the agriculture office of the
LGUs in monitoring and evaluation and set up an effective feedback
mechanism for its plans and program
• Prepare and submit a work and financial plan for incorporation in the
DA-RFUs regular budget, LGU annual appropriations per existing DILG
Memorandum Circular 2001-121 dated September 12, 2001 and other
entities to sustain AFC operations
• Participate in the review of the approved plans and programs with the
corresponding budgetary allocations, including special projects of the
DA, its attached agencies and LGUs;
• Identify and refer to appropriate legislative bodies issues which will
require legislation after consultation with local and national agencies
and stakeholders, and
• Promote capability building among BAFC officers and members.

In organizing the BBIs, the punong barangay should follow the prescribed steps
to ensure that fairness, transparency and participation of the people are adhered
to.
• Call for a consultative meeting with the sectors represented in the barangay.
• Present issues or concerns and explain the need to organize a particular BBI.
• The sector representatives to present their suggestions or comments.
• Identify the members of BBIs which shall come from among the sector
representatives present.
• Recommend to the sangguniang barangay for the latter’s concurrence as
soon as consensus is reached as to whom among the sector representatives
will be appointed BBI members.
• Have the BBI members take their respective oaths and immediately perform
their duties and responsibilities as enumerated in the BBIs functions upon
their assumption to office, and,
• Attend training and seminars pertinent to the functions, responsibilities and
roles of each BBI. The PB should also make an effort to send the members
of the BBIs to such seminars in order to equip them with the necessary
knowledge and skills to effectively perform their duties and tasks.
1. Supervise the functionality of BBIs
As chairperson of the various barangay based institutions (BBIs) - such as

the barangay development council (BDC), barangay peace and order council
(BPOC), barangay council for the protection of children (BCPC), barangay disaster
coordinating council (BDCC) - the Punong Barangay (PB) must ensure that these
institutions are functioning according to their mandated tasks.
In order to achieve this, the PB should:
• Set, conduct, and chair regular meetings of the various BBIs. If the PB cannot
attend the meetings, he/she may delegate the task to preside the session
to one of his/her sangguniang barangay member. He/She should review
the minutes/records of the meeting and call an ad hoc meeting if there are
urgent matters to be discussed and settled;
• Maintain order in BBI meetings. The PB should set an example in maintaining
order in BBI meetings so that discussions are clear, matters are settled, and
decisions are properly made. Sanctions should be given to unruly members
who disrupt BBI meetings;

• Attend trainings pertinent to the functions, responsibilities, and roles of the

different BBIs. Members should likewise be given the opportunity to attend
such seminars in order to equip them in fulfilling their mandate;
• Ensure that members of the BBIs regularly attend meetings. Notices should
be given to members in advance to prepare them for the meeting. The PB,
as chair of the BBIs, should also give sanctions to BBI members who are
habitually absent or tardy in meetings;
• Remind/direct the BBIs that their efforts, programs and projects should
be focused towards their sectoral concern in order to avoid duplication or
intervention in other sectoral areas;
• Coordinate with the Secretariat/technical working groups (TWGs) of the
various BBIs and ensure that every activity/meeting is properly documented
and readily available to the public. This guarantees that transparency is
observed by the BBIs;
• Coordinate and seek the advice of experts from national government
agencies, private sector, non-governmental organizations, academe, and
other stakeholders in the formulation of plans and conceptualization of
programs and projects of the various BBIs;
• Ensure that documents such as plans, minutes, and other pertinent papers
are properly filed and recorded for easy access and retrieval when needed
• Allocate adequate resources in the barangay budget to finance regular
operations of the BBIs and to fund its various programs/projects;
• Lead in resource generation activities to augment the funds of the various
BBIs;
• Seek the coordination and participation of national government agencies,
private sector, non-governmental organizations, academe, and other
stakeholders in the implementation of programs, projects and activities;
• Review the financial records of the various BBIs. The PB should check
whether funds are used for its proper purposes. As public institutions, the
PB and the BBI members should be accountable and transparent in handling
public funds of the various BBIs.
2. Supervise and monitor the Pangkat
As mandated in the Local Government Code, under Section 389 b (10), the PB
should administer the katarungang pambarangay which is operationalized through
the lupong tagapamayapa and the pangkat ng tagapagkasundo. As stated in the
earlier part of this handbook, the lupong tagapamayapa (lupon) is a peace-seeking
committee headed by the PB to amicably settle disputes and to exercise supervision
over the conciliation panels while the pangkat ng tagapagkasundo (pangkat) is
a conciliation panel consisting of three (3) members who shall be chosen by the

parties of the dispute from the list of members of the Lupon if mediation efforts of
the PB fail after 15 days.
What the PB should know about the Pangkat ng Tagapagkasundo
• The three (3) members constituting the pangkat shall be chosen from the
Lupon members with the agreement of both disputing parties;
• Should the parties fail to agree on the pangkat membership, the same shall
be determined by lots drawn by the lupon chairman;
• The three chosen pangkat members shall elect from among themselves a
chairman and a secretary;
• The process for the adjudication of disputes is through arbitration, in which
the parties agree to be bound by the decision of a pangkat. It should hear
both parties and their witnesses, simplify issues, and explore all possibilities
for amicable settlement;
• The pangkat shall convene not later than three (3) days from its constitution,
on the day and hour set by the lupon chairman. The pangkat may issue
summons for the personal appearance of parties and witnesses before it;
• If there is a vacancy in the pangkat, the disputing parties should choose the
replacement from among the other lupon members. Should the parties fail
to agree on a common choice, the vacancy shall be filled by lot to be drawn
by the lupon chairman;
• In the event that a party moves to disqualify any member of the pangkat by
reason of relationship, bias, interest, or any other similar grounds discovered
after the constitution of the pangkat, the matter shall be resolved by the
affirmative vote of the majority of the pangkat whose decision shall be final;
• The pangkat shall arrive at a settlement or resolution of the dispute within 15
days from the day it convenes in accordance with this section. This period
shall, at the discretion of the pangkat, be extendible for another period which
shall not exceed 15 days, except in clearly meritorious cases;
• The pangkat secretary shall prepare the minutes of the pangkat proceedings
and submit a copy duly attested to by the pangkat chairman to the lupon
secretary and to the proper city or municipal court. He/she shall issue and
cause to be served notices to the parties concerned; and
• The lupon secretary shall issue certified true copies of any public record in
his/her custody that is not by law otherwise declared confidential.

With the constitution of the pangkat, the PB should not interfere with their
proceedings. However, he/she should:
• Ensure that the pangkat meets as scheduled and without delay for speedy
resolution of disputes;
• Provide accessible and suitable venue for pangkat proceedings;
• Provide security to maintain peace and order during pangkat proceedings
to prevent any untoward incidence;
• Ensure that all proceedings for settlement shall be made public and informal,
except when the case may be motu proprio, or upon the request of a party,
the public is excluded from the proceedings in the interest of privacy, decency,
or public morals; and
• See to it that in all proceedings, the parties must appear in person without the
assistance of counsel or representative, except for minors and incompetents
who may be assisted by their next-of-kin who are not lawyers. This is to
ensure a level playing field for both parties.
3. Conduct Assembly Day
The barangay assembly is organized to empower people in the community and to

ensure their participation in local governance and development. It is composed of
all Filipino citizens actually residing in the barangay for at least six (6) months, 15
years old and above, and duly registered in the list of barangay sssembly members.
It is thus important for the barangay to update the list so that every eligible barangay
resident will be included in the assembly.
The Assembly meets at least twice a year to hear and discuss the semestral report
of the sangguniang barangay concerning local problems, activities and finances.
As a way of empowering the people and involving them in local governance, the
barangay assembly is given the following powers:
• Initiate legislative processes by recommending to the sangguniang barangay

the adoption of measures for the welfare of the barangay and the city or
municipality concerned;
• Decide on the adoption of initiative as a legal process whereby the registered
voters of the Barangay may directly propose, enact, or amend any ordinance;
and
• Hear and approve the semestral report of the sangguniang barangay
concerning its activities and finances.

The barangay assembly meetings are held upon the call of the punong barangay.
It can also be initiated by at least four (4) members of the sanggunian barangay
or upon the written petition of at least five percent (5%) of the Assembly members
which is submitted to, and favorably acted upon by, the PB.
In 2003, Presidential Proclamation No. 342 was issued by the President declaring the
last Saturday of March and the Third Saturday of October every year as barangay
assembly day. This is to ensure that the minimum requirement of conducting two
barangay assembly meetings per year is complied with by all barangays throughout
the country.
In conducting a barangay assembly, the punong barangay should:
• Write a notice of meeting stating the date, time, venue and purpose of
the meeting. This should be posted in three (3) conspicuous places within
the barangay at least one (1) week before the day of assembly (Note: for
assembly meetings concerning public safety and security, notices given
within a reasonable timeare already considered sufficient);
• Serve as the presiding officer of the barangay assembly. In the absence of
the PB, the acting PB or any assembly member chosen to serve as presiding
officer during the meeting could serve in his/her stead;
• Designate any member of the assembly to act as secretary if the barangay
secretary is absent;
• Elicit and encourage ideas, proposals and suggestions from the assembly
members;
• Maintain order during the assembly meeting by reminding the participants
not to stray from the relevant issues/agenda during discussions;
• Ensure that the proceedings of the assembly are properly documented, filed
and distributed to the officials/parties/offices/agencies concerned. It should
also be posted in order to inform those who where not able to attend about
what have been discussed during the assembly; and
• Guarantee that comments, ideas, proposals, and suggestions arising from
the assembly are considered in the formulation and preparation of policies,
programs, projects and activities of the barangay.
4. Prepare the budget for the succeeding year
Barangay budgeting is the process of translating the barangay development plan

(DBP), and its programs, projects and activities into a financial plan. The annual
investment plan for the budget year, which is a component of the DBP, shall be the
basis in preparing the annual barangay budget. It consists of estimates of income and

the total appropriations for the current operating expenditures and capital outlays.
The punong barangay, with the assistance of the barangay treasurer, prepares the
barangay budget.
In preparing the barangay budget, the punong barangay should follow these steps:
• Instruct the barangay treasurer to submit on or before September 15 the

certified statement of income concerning the actual receipts of the past year
and the first semester of the current year as well as the estimated income
for the second semester of the current year;
• Immediately conduct a budget forum with barangay officials and stakeholders
and discuss how to allocate the net amount available for appropriation to
the programs, projects, and activities identified in the barangay development
plan;
• Follow the conditions set by the local government code and other
pertinent laws in the appropriations for the barangay budget. Among these
requirements are the 20% Development Fund, 10% SK Fund, 55% Personal
Services limitation, 5% GAD Budget, and 5% Calamity Fund;
• Finalize the barangay expenditure program with the barangay treasurer;
and
• Submit the executive budget to the sangguniang barangay on or before
October 16. It should contain a budget message of the PB setting forth in
brief the significance of the executive budget, particularly in relation to the
approved local development plan. It should also contain a brief summary of
the functions, projects, and activities to be accomplished in achieving the
goals and objectives of the local government unit for the ensuing fiscal year.

IMPORTANT NOTE: Pursuant to Sec. 318 of R.A. No. 7160 and implemented by DBM-
COA Joint Circular No. 93-2 dated June 8, 1993, a Punong Barangay who fails to submit
the budget on or before October 16 of the current year shall be subject to such criminal
and administrative penalties as may be provided by the Local Government Code and
other applicable laws.
Important things to consider in the preparation of the barangay budget:
• Barangay budget plans and goals shall, as far as practicable, be harmonized

with national development plans, goals, and strategies in order to optimize
the utilization of resources and to avoid duplication in the use of fiscal and
physical resources;
• The barangay budget shall operationalize the approved barangay
development plans;
• The barangay shall ensure that their budgets incorporate the requirements
of their communities (puroks) and provide for the equitable allocation of
resources among them;
• The barangay shall endeavor to have a balanced budget in each fiscal
year of operation. The aggregate amount appropriated shall not exceed the
estimates of income;
• Full provision shall be made for all statutory and contractual obligations of
the barangay: provided, however, that the amount of appropriations for debt
servicing shall not exceed 20% of the regular income of the barangay;
• The budget shall not provide for per diems, wages or salaries and other
compensation in excess of those provided for under existing laws and
executive orders;
• The total annual appropriation for personal services of a barangay for one (1)
fiscal year shall not exceed 55% of the total annual income actually realized
from local sources during the immediately preceding fiscal year;
• Only the Punong Barangay is entitled to a discretionary fund to be used for
public purposes and for other miscellaneous expenses related to the official
functions of the punong barangay. It shall not exceed two percent (2%) of
actual receipts derived from the basic real property tax in the immediately
preceeding calendar year;
• Appropriations for development projects of not less than 20% of the total
IRA of the barangay for the budget year (Development Fund);
• Appropriations for Sangguniang Kabataan (SK) programs, projects and
activities equivalent to 10% of the general fund of the barangay for the
budget year (SK Fund);

• Appropriations for unforeseen expenditures arising from the occurrence of

calamities at 5% of regular income for the budget year (calamity fund); and
• Provision for the delivery of basic services pursuant to Section 17 of RA No.
7160, and effective local governance.
A SAMPLE BARANGAY BUDGET IS PROVIDED AT THE NEXT PAGE

Sample Barangay Budget
ESTIMATED INCOME FOR BUDGET YEAR

Beginning Balance/Past year’s unexpended Balance
Income from Tax Revenue (IRA)
Income from Tax Revenue (RPT)
Income from Operation and Miscellaneous Income
Grants and Aid
Subsidy from the National Government
Borrowings
Total Available Resources:
Less: Continuing Appropriation
Net Amount Available for Appropriation: ________________
PROPOSED EXPENDITURE FOR BUDGET YEAR

Personnel Maintenance
Capital Services and Other
Operating Outlay
Expense (MOOE)
Program, Project, Activity Components:
Agricultural Services
Day Care Services
Health and Nutrition Services
Peace and Order
Administrative and Legislative Services
Statutory Requirements:
Personnel ( 55% of local sources)
Non-Office
Development Fund (20% of IRA)
SK – a trust fund (10% of general fund)
Calamity (5% of regular sources)
GAD (5% of total annual appropriation)
BCPC (1% of IRA)
Senior Citizen and Differently-abled persons (1% of IRA)
Total Expenditures: ________________
NOTE: Net Amount for Appropriation should be equal or greater than Total Expenditures to comply
with the requirement of a balanced barangay budget.

IV
EVALUATING YOUR
PERFORMANCE

The final evaluation of your performance would be during the election, should you
run for re-election or for another post. But it is better to self-evaluate periodically
and to prepare and make available to interested citizens several documents/reports
that they could use in making informed and fair evaluation.
It is best to do a self-evaluation at the end of the year in order to see what could be
done better the next year. Some tools for evaluating your performance, as well as
tools for analysis and decision-making are the following:
1. Barangay-Based Institutions’ Functionality Evaluation Reports

2. Project Evaluation Reports
3. Statement of Income and Expenditure
4. Audit Report
5. Annual Report
Evaluate the Functionality of Barangay-Based Institutions
In evaluation, it is important to set criteria and/or performance indicators to measure

performance. Therefore, in this guidebook, the specific functions of each barangay-
based institution (BBI) will serve as its respective performance indicators. Please
note that this evaluation is self-administered and is therefore subject to personal bias.
You may use the simple evaluation forms in the succeeding pages to determine
the functionality or performance of each applicable BBI in your barangay. Then,
prepare an action plan based on the self-evaluation and interpretation of score,
which is provided at the end of each template/form. Prioritize and implement your
action agenda.

1. Barangay Development Council (BDC)
Performance Indicator How to Rate Self-Rating
Mobilize people’s 2 (NGOs, POs and/or barangay constituents

participation in local are regularly involved in barangay projects and
development efforts activities)
1 (NGOs, POs and/or barangay constituents are
occasionally involved in barangay projects and
activities)
0 (NGOs, POs and/or barangay constituents
are rarely or have never been encouraged to
participate.)
Prepare barangay 2 (The BDP is prepared according to the needs

development plan of the barangay through consultation with
(BDP) based on local constituents)
requirements 1 (The BDP is prepared with little or no
consultation)
0 (The BDP is not prepared at all)
Monitor and evaluate the 2 (The BDC regularly monitors and evaluates
implementation of national the implementation of all programs and projects
or local programs and within its jurisdiction; the BDC has even come
projects up with a monitoring and evaluation form)
1 (The BDC sometimes monitors or evaluates
implementation of projects/programs)
0 (The BDC does not monitor nor evaluate the
implementation of local/national projects)
Score
Interpretation of Score
Score of 5 or 6 : The BDC is doing an excellent job.

Keep up the good work!
Score of 3 or 4 : The BDC’s performance is fair and could be
improved.
Score of 0, 1 or 2 : The BDC is not doing its functions; it urgently
needs to review and carry out its functions
on planning, monitoring and mobilizing support.

Actions to be Taken by BDC

1.
2.
3.
2. Barangay Peace and Order Committee (BPOC)
Initiate, coordinate and monitor 2 (The BPOC regularly initiates, coordinates and
the implementation of peace monitors the implementation of peace and order
and order programs and projects in its locality)
projects at the barangay level 1 (The BPOC occasionally initiates, coordinates and/
or monitors such projects)
0 (The BPOC does not initiate, coordinate nor
monitor the implementation of such programs/
projects)
Serve as an info-gathering 2 (The BPOC, through tanods, undertakes periodic
mechanism pertaining to assessment of the prevailing peace and order
peace and order situation, including the monitoring and checking of
nefarious activities of criminal elements within its
area)
1 (The BPOC sometimes monitors and checks the
nefarious activities of criminal elements)
0 (The BPOC does not gather nor monitor nefarious
activities)
Maintain continuing dialogue, 2 (The BPOC regularly coordinates—through face-to-

close coordination and rapport face meeting, radio, phone, e-mail or reports—with
with the higher Council, other law enforcement units operating not just in the
the higher Management barangay but in the municipality/city; it also submits
Coordinating Committee and report with appropriate recommendations to the city/
the law enforcement units municipal POC)
operating in the barangay 1 (The BPOC occasionally coordinates with other law
enforcement units)
0 (The BPOC does not coordinate at all)
Formulate plan and 2 (The BPOC periodically formulates plan and

recommend measures which recommend measures to improve peace and order in
will improve or enhance peace the barangay)
and order and public safety in 1 (The BPOC only formulates plan and recommend
its area of jurisdiction measures when asked by the higher council)
0 (The BPOC has no plan and measures to improve
peace and order in its area of jurisdiction)
Score

Score of 7 or 8 : The BPOC is doing a great job!

Score of 5 or 6 : The BPOC’s performance is satisfactory
Score of 3 or 4 : The BPOC performance is poor and could be
improved
Score of 0, 1 or 2 : The BPOC is obviously not performing its
functions; it urgently needs to formulate
plans, monitor activities and
coordinate with higher authorities
Actions to be Taken by BPOC
1.
2.
3.

3. Barangay Council for the Protection of Children (BCPC)

Establish and maintain database on 2 (The BCPC has established and
children in the barangay maintained updated database on all
children in its jurisdiction)
1 (The BCPC has partial data of children
in the barangay)
0 (The BCPC has no statistics, list or
record about children in the area)
Advocate for the establishment and 2 (There are well maintained

maintenance of playgrounds, day care playgrounds, day care centers and other
centers, and other facilities for child facilities for children in the barangay)
and youth development 1 (There is a playground and/or a day
care center in the barangay, but not well
maintained)
0 (Such facilities do not exist in the
barangay yet)
Advocate for the passage of barangay 2 (Child-related barangay ordinances

resolutions/ordinances responsive and resolutions were recently passed)
to child-related issues and concerns 1 (All child-related barangay ordinances
and ensure the inclusion of children’s and resolutions are already existing, and
program in the executive agenda were advocated by the former BCPC)
0 (There are no barangay ordinances/
resolutions responsive to child-related
issues yet)
Conduct capability-building projects 2 (The BCPC conducts continuing

to increase knowledge and skills in projects to increase knowledge and skills
handling children’s program of BCPC members in handling children’s
program)
1 (The BCPC only conducts such
projects when immediately needed)
0 (The BCPC has no capability-building
activities for its members)

Encourage the proper performance 2 (The BCPC conducts a series of

of the duties and responsibilities of seminars or disseminates information
parents, and provide learning op- about the duties and responsibilities of
portunities on the adequate rearing parents and about the adequate rearing
of children and positive parent-child of children)
relationship 1 (The BCPC once conducted such
seminar or once disseminated
information about parenting)
0 (The BCPC has not conducted
any seminar nor offered learning
opportunities for parents)
Protect and assist children in need 1 (The BCPC has protected children by
of special protection, and refer cases referring cases of child abuse to proper
filed against child abusers to proper agencies)
agencies 0 (The BCPC has not referred any
prevailing case of child abuse in its
area)
Take steps to prevent juvenile delin- 1 (The BCPC has assisted parents in
quency and assist parents of children minimizing juvenile delinquency through
with behavioral problems ordinances/resolutions, seminars,
counseling and the like)
0 (The BCPC has not taken any action
to prevent juvenile delinquency)
Foster education of every child, adopt 2 (The BCPC has implemented

measures for the health of children, several projects that foster education
and promote wholesome entertain- and health of the children, as well as
ment in the community promote wholesome entertainment)
1 (The BCPC has implemented one or
two projects focusing on the education
and/or health of children in the
barangay)
0 (The BCPC has never implemented
nor advocated such projects)
Prepare Annual Work and Financial 2 (The BCPC has already prepared
Plan (AWFP) for children and recom- AWFP for children and recommend
mend appropriations to the Sang- appropriations to the Sanggunian)
gunian 1 (The BCPC is currently preparing the
plan)
0 (The BCPC has not prepared such
plan)

Provide coordinative linkages with 2 (The BCPC regularly coordinates with

other agencies and institutions in the other agencies in the planning, monitoring
planning, monitoring and evaluation of and evaluation of plans for children)
plans for children 1 (The BCPC occasionally coordinates
with other agencies)
0 (The BCPC doe not coordinate with
other institutions at all)
Monitor situational reports on children, 2 (The BCPC regularly monitors

prepare quarterly updates situational reports on children and prepare
quarterly updates)
1 (The BCPC sometimes prepare updates
and sometimes monitors reports on
children)
0 (The BCPC does not monitor nor
prepare updates)
Score
Score of 16 - 20 : The BCPC doing a wonderful job. Keep it up!

Score of 11 - 15 : The performance is very satisfactory, but the
BDP could be greatly improved.
Score of 6 - 10 : The BCPC performance is not at all bad.
Much work needs to be done though.
Score of 0 - 5 : The BCPC’s performance is poor; it
urgently needs to review and execute its
functions, there is no other way.
Actions to be Taken by BCPC
1.
2.
3.

4. Barangay Disaster Coordinating Council (BDCC)

Establish the barangay disaster 2 (The BDCC has established the
operations center barangay disaster operations center.)
1 (The BDCC is in the process of
establishing an operations center.)
0 (There is no barangay disaster
Operations Center yet.)
Formulates Disaster Preparedness 2 (The BDCC has formulated a disaster

Plan, and coordinates the disaster preparedness plan, and has coordinated
operations activities of BDOC the disaster operations activities of BDOC.)
1 (The BDCC is currently formulating a
disaster preparedness plan.)
0 (The BDCC has not formulated a
disaster preparedness plan yet.)
Implement within the barangay the 2 (The BDCC always implements all the
guidelines set by MDCC/CDCC guidelines set by the higher council.)
1 (The BDCC selectively implements the
guidelines.)
0 (The BDCC does not implement the set
guidelines at all.)
Submit recommendation to the 2 (The BDCC has already submitted

MDCC or CDCC as necessary recommendations to the higher Council.)
1 (The BDCC submits recommendation to
the higher council, only when required)
0 (The BDCC does not submit
recommendation even if highly necessary.)
Conduct regular meetings 2 (The BDCC conducts regular meetings

among its members.)
1 (The BDCC irregularly holds meetings.)
0 (The BDCC has not conducted a meeting
at all.)
Score

Score of 9 or 10 : Congratulations! The BDCC is a success.

Score of 6, 7 or 8 : Very good. The BDCC can do much better
next time.
Score of 3, 4 or 5 : The BDCC performance is fair and could
be greatly improved.
Score of 0, 1, or 2 : Wake up! Are you waiting for a disaster to
strike before you act?
Actions to be Taken by BDCC
1.
2.
3.

5. Barangay Anti-Drug Abuse Council (BADAC)

Plan, strategize, implement and 2 (The BADAC planned, has implemented
evaluate programs and projects and has evaluated programs/projects on
on drug abuse preventions in the drug abuse preventions in its area)
barangay 1 (The BADAC planned and strategized
programs/projects, but has not implemented
all projects yet)
0 (The BADAC has no such plan or strategy
to implement)
Coordinate and collaborate with 2 (The BADAC regularly coordinates and

other institutions implementing collaborates with other similar institutions;
programs and projects on drug it refers users and pushers to the police
abuse at the barangay level and other institutions for corresponding
sanctions, rehabilitation and/or counseling)
1 (The BADAC coordinates and
collaborates with other agencies, only
when requested)
0 (The BADAC works on its own and does
not coordinate with other agencies)
Continuously gather and update 2 (The BADAC continuously gathers and

data on drug abuse and its effect updates data on drug abuse, including a
on the peace and order situation list of drug users and pushers)
in the barangay including listing of 1 (The BADAC has data but is not
drug users and pushers updated)
0 (The BADAC has no data on the
incidence of drug abuse and on possible
users and pushers)
Submit a monthly report to the C/M 2 (The BADAC submits monthly report to the
ADAC through the DILG C/M Field higher council)
Office 1 (The BADAC submits report, but not every
month)
0 (The BADAC does not make report nor
submit them)
Score

6. Lupong Tagapamayapa

Exercise administrative supervision 2 (The lupon successfully supervises
over the conciliation panels the conciliation panels and resolves the
issues; every case is solved and both
parties are relatively satisfied.)
1 (The lupon is sometimes ineffective
that some complainants take their griev-
ances to a municipal court.)
0 (The lupon is always ineffective, or is
not active.)
Meet regularly once a month to pro- 2 (The lupon meets regularly once a
vide a forum for exchange of ideas month to provide a forum for exchange
of ideas.)
1 (The lupon sometimes does not con-
duct a monthly meeting.)
0 (The lupon rarely meets or is not even
organized.)
Score
Score of 4 : The lupon is effectively carrying out all its

functions.
Score of 2 or 3 : The lupon’s performance is satisfactory and
could be improved.
Score of 0 or 1 : The lupon is not doing its functions. Reform
is highly necessary.
Actions to be Taken by the Lupong Tagapamayapa
1.
2.
3.

7. Barangay Ecological Solid Waste Management Committee (BESWMC)

Formulate a community solid waste 2 (The BESWMC has formulated a
management program consistent with community solid waste management
that of the city/municipality. Policies and program consistent with that of the
plans to implement the program shall city/municipality.)
include strategies such as but not limited 1 (The BESWMC is currently
to the following education, engineering, formulating such program.)
enforcement and entrepreneurial 0 (The BESWMC has not formulated
such program yet.)
Be responsible for the segregation and 2 (The BESWMC is consistently

collection of solid waste segregating and collecting solid
waste in the barangay.)
1 (The BESWMC is collecting, but
not segregating, solid waste.)
0 (The BESWMC is not even
collecting solid waste in the
barangay.)
Establish within the barangay or cluster of 2 (The BESWMC has established its
barangays a material recovery facility (MRF) own MRF.)
1 (The BESWMC has partnered
with other barangays to establish an
MRF.)
0 (The BESWMC has no MRF yet.)
Organize a core of area/street coordinators 1 (The BESWMC has organized

through the conduct of trainings for barangay area/street coordinators by
residents on segregation, composting, conducting seminars for barangay
recycling and livelihood opportunities, and residents on segregation,
monitor their implementation composting, recycling and livelihood
opportunities; it is also monitoring
their implementation.)
0 (The BESWMC has not organized
such pool of coordinators nor has it
conducted such seminars.)
Integrate the ecological solid waste 1 (The ecological solid waste

management program in the barangay management program has been
development plan (BDP) and/or annual integrated in the current BDP and/
investment program (AIP) or AIP.)
0 (The Program was not integrated in
BDP or AIP.)
Find alternative sources of funds, other than 1 (The BESWMC raised additional
the regular barangay budget funds through fund-raising activities,
solicitations, and similar activities.)
0 (The BESWMC is highly dependent
on the regular barangay budget.)

Submit a monthly report to the City or 2 (The BESWMC submits monthly

Municipal ESWMC, copy furnished DILG report to the higher Committee, and
local office. furnishes copy to the DILG local office.)
1 (The BESWMC occasionally submits
a report.)
0 (The BESWMC does not submit nor
prepare a report at all.)
Score
Score of 8 - 11 : The BESWMC is doing an excellent job!

Keep it up!
Score of 4 - 7 : The BESWMC performance is fair and
could be further improved.
Score of 0 - 3 : The BESWMC’s poor performance demands
more positive action and work dedication.
Actions to be Taken by BESCMC

1.
2.
3.

8. Barangay Physical Fitness and Sports Development Council

(BPFSDC)

Meet at least once a month to plan 2 (The BPFSDC conducts monthly meetings
and formulate a blueprint for the short, to formulate blueprint and calendar sports
medium, and long term for the sectoral activities and competitions.)
sports based on the national policy and 1 (The BPFSDC only meets when there are
program of “Sports for All”, including a upcoming sports activities and competitions
well-synchronized year-round calendar in the barangay.)
of sports activities and competitions 0 (The BPFSDC does not meet, or is not
culminating in a national “Palarong even organized yet.)
Pambansa”
Conduct local “Sports Summit” in 2 (The BPFSDC has conducted or has
consultation with other public and private scheduled a local “Sports Summit” to identify
entities concerned to identify and prioritize and prioritize sports programs and activities
sports programs and activities in their in their respective localities and areas of
respective localities and areas of concern, concern; it also monitors, reviews and
and to monitor, review and validate their validates programs.)
program 1 (The BPFSDC identifies and prioritizes
sports programs and activities in their
respective localities without consulting other
public and private entities.)
0 (The BPFSDC does not have any sports
program or activity.)
Oversee and ensure the implementation 1 (The BPFSDC oversees and ensures the
of the physical fitness and sports program implementation of the physical fitness and
and activities in the respective areas of sports program and activities in the respective
concern, i.e., DECS for physical education areas of concern.)
and school sports, DILG and LGUs for 0 (The BPFSDC does not oversee nor ensure
community-based sports, DND for military the implementation of such sports program
sports, DOLE for labor sports, POC and and activities.)
NSA for elite sports for international
competitions, and GAB for professional
sports
Disseminate proper information on the 1 (The BPFSDC—through leaflets,
national policy and program, including newsletter, barangay assembly and other
their local programs to encourage the media—disseminates proper information on
active participation of their constituents on national and local programs to encourage
physical fitness and sports activities the active participation of the constituents on
physical fitness and sports activities
0 (The BPFSDC lacks information
dissemination campaign on such programs.)
Submit a quarterly report to the Chairman 1 (The BPFSDC submits quarterly report to
of the National PFSDC and furnish a the chairman of the National PFSDC, and
copy of the same to the Philippine Sports furnishes a copy to the Philippine Sports
Commission Commission)
0 (The BPFSDC has never submitted such
report)
Score

Score of 5 or 7 : The BPFSCD is doing an excellent job

Score of 2, 3 or 4 : The BPFSCD performance is fair and could be
improved.
Score of 0 or 1 : The BPFSCD is literally dead; actions must be
taken immediately.
Actions to be Taken by BPFSDC

1.
2.
3.
9. Barangay Nutrition Council (BNC)

Formulate a barangay nutrition 2 (The BNC has formulated a nutrition action
action program program.)
1 (The BNC is in the process of completing a
Nutrition Action Program
0 (The BNC has not formulated a Nutrition Action
Program yet.)
Organize the barangay network, 2 (The BNC coordinates all nutrition activities through
and coordinate the nutrition an organized barangay network.)
activities of the barangay 1 (A barangay network has been organized but is not
yet active.)
0 (No such Network exists; the BNC does not also
coordinate the nutrition activities in its area.)
Prepare a spot map of the 2 (The BNC has an updated spot map of the area.)
barangay 1 (The BNC has a spot map, but not updated yet.)
0 (The BNC has no spot map or any other basis for
planning and implementing projects.)
Conduct operation timbang 2 (The BNC regularly conducts operation timbang

(OPT) under the supervision of under the supervision of the RHU)
the Rural Health Unit 1 (The BNC rarely conducts such activity.)
0 (The BNC does not conduct operation timbang.)
Organize specific groups to 1 (Several groups have been created and organized
implement nutrition intervention to implement nutrition intervention activities, as well
activities and assess progress to assess progress.)
0 (No such group has been created.)
Hold regular quarterly meetings 2 (The BNC holds quarterly meetings to monitor
to monitor program performance program performance.)
1 (The BNC holds a meeting once or twice a year.)
0 (The BNC does not meet at all.)
Score

Score of 8 - 11 : Congratulations! The BNC is a healthy, functional

council.
Score of 4 or 7 : Not bad, but BNC could be further improved.
Score of 0, 1, 2 or 3 : The BNC’s performance is poor; it needs more
nourishment
Actions to be Taken by BNC
1.
2.
3.
10. Barangay Fisheries and Agricultural Resources Management

Committee (BFARMC)

Assist in the preparation of the 1 (The BFARMC assisted in the
municipal fisheries development plan preparation of the municipal fisheries
development plan.)
0 (The BFARMC has never assisted in
the preparation of such plan.)
Assist in the enforcement of fishery 1 (The BFARMC assists in the

laws, rules and regulations in enforcement of fishery laws, rules and
municipal waters regulations in municipal waters.)
0 (The BFARMC has never assisted in
the enforcement of such policies.)
Score
Score of 2 : The BFARMC is doing an excellent job!

Score of 1 : The BFARMC’s performance could be improved
Score of 0 : Either BFARMC has never been created by the higher
LGU or the BFARMC is deliberately skipping its job.

Actions to be Taken by BFARMC

1.
2.
3.
11. Barangay Agrarian Reform Committee (BARC)

Mediate, conciliate or arbitrate 2 (The BARC successfully mediates,
agrarian conflicts and issues conciliates or arbitrates agrarian conflicts and
(including matters related to tenurial issues that are brought to it for resolution)
and financial arrangements) that are 1 (Conflicts are sometimes not resolved by
brought to it for resolution BARC)
0 (The BARC has never mediated, conciliated
or arbitrated such conflicts and issues)
Assist in the identification of qualified 1 (The BARC assists in the identification of
beneficiaries and landowners within qualified beneficiaries and landowners within
the barangay the barangay)
0 (The BARC has never assisted in such activity)
Attest to the accuracy of the 1 (The BARC attests to the accuracy of the
initial parcellary mapping of the initial parcellary mapping of the beneficiary’s
beneficiary’s tillage tillage)
0 (The BARC has never attested to the
accuracy of such mapping)
Assist qualified beneficiaries in 1 (The BARC has successfully assisted
obtaining credit from lending qualified beneficiaries in obtaining credit from
institutions lending institutions)
0 (The BARC has never assisted any qualified
beneficiary in obtaining credit)
Assist in the initial determination of 1 (The BARC has assisted in the initial
the value of the land determination of the value of the land)
0 (The BARC has never assisted in such
activity)
Assist the DAR representative in 1 (The BARC has assisted the DAR
the preparation of periodic reports representative in the preparation of periodic
in the CARP implementation for reports in the CARP implementation for
submission submission)
0 (The BARC has never assisted in such
activity)
Coordinate the delivery of support 1 (The BARC coordinates the delivery of
services to beneficiaries support services to beneficiaries)
0 (The BARC does not coordinate the delivery
of support services)
Score

Score of 5 - 8 : The BARC is very active and is doing a

wonderful job!
Score of 1 - 4 : The BARC is obviously not actively
participating in and giving full support to the
implementation of the agrarian reform program.
The BARC must take affirmative actions.
Score of 0 : Either the BARC is not applicable in your area,
or the BARC is not doing anything,
even if there are things to be done.
Actions to be Taken by BARC

1.
2.
3.

12. Barangay Agricultural and Fishery Council (BAFC)

Assist the DA and its attached agencies 1 (The BAFC assists the DA and its
and the agriculture office of the LGUs attached agencies and the agriculture
in monitoring and evaluation and set up office of the LGUs in monitoring and
an effective feedback mechanism of its evaluation; it also sets up an effective
plans and program feedback mechanism of its plans and
program.)
0 (The BAFC has never assisted the
DA and other offices in monitoring and
evaluation.)
Prepare and submit work and 2 (The BAFC prepared and submitted
financial plan for incorporation in DA- work and financial plan for incorporation in
RFUs regular budget, LGU annual DA-RFUs regular budget, to LGU annual
appropriations per existing DILG appropriations, and to other entities to
Memorandum Circular 2001-121 sustain its operations.)
dated September 12, 2001 and other 1 (The BAFC is currently preparing such
entities to sustain AFC operations plan.)
0 (The BAFC did not submit nor prepare
such plan.)
Participate in the review of approved 1 (The BAFC participates in the review

plans and programs with the of the approved plans and programs with
corresponding budgetary allocations the corresponding budgetary allocations
including special projects of DA, its including special projects of the DA, its
attached agencies and LGUs attached agencies and LGUs.)
0 (The BAFC has never participated in the
review of such plans and programs.)
Identify and refer to appropriate 1 (The BAFC identifies and refers to

legislative bodies issues which will appropriate legislative bodies issues
require legislation after consultation which will require legislation after
with local and national agencies and consultation with local and national
stakeholders agencies and stakeholders.)
0 (The BAFC has never identified nor
referred issues to legislative bodies.)
Promote capability building among 1 (The BAFC has conducted relevant
BAFC officers and members seminar or training programs, or has sent
officers and members to such programs.)
0 (The BAFC has never conducted
relevant seminar or training programs, or
has sent officers and members to such
programs.)
Score

Score of 5 or 6 : The BAFC is doing an excellent job

Score of 1 - 4 : The BAFC performance is fair and
could be greatly improved.
Score of 0 : Either BAFC has never been created by
the higher LGU or the BAFC is deliberately
skipping its job.
Actions to be Taken by BAFC
1.
2.
3.
Monitor and evaluate all projects being implemented
Even at the barangay level, the lowest and smallest local government unit but also
the closest to the people, noteworthy programs and projects are being planned
and implemented. Some of the barangay programs/projects/activities include the
following:
1. Construction/maintenance of pathways and canals

2. Drilling/maintenance of artesian wells
3. Construction/maintenance of farm-to-market roads
4. Construction/maintenance of simple water system
5. Establishment and operation of a botika ng barangay
6. Construction/maintenance of day-care centers
7. Construction/maintenance of playground and other facilities for
children
8. Establishment/updating of database on education, health, and peace
and order situation in the barangay
9. Barangay Nutrition Action Program
10. Establishment and operation of a material recovery facility
11. Seminars and training programs on responsible parenting, juvenile
delinquency, drug addiction, and other important issues
12. Sports activities for the youth
13. Barangay VAW Desk


Respond to gender-based violence 1(The barangay VAW Desk Person/
cases brought through the barangay Officer successfully responded to
gender-based violence cases brought
to the barangay)
0(The barangay VAW Desk Person/
Officer has never responded to
gender-based violence cases brought
to the barangay)
Record the number of gender-based 1(The Barangay VAW Desk Person/
violence handled by the barangay Officer records the number of gender-
based violence handled by the
barangay)
0(The Barangay VAW Desk Person/
Officer does not record the number
of gender-based violence handled by
the barangay)
Keep VAW case records confidential 1(The Barangay VAW Desk
and secured, and ensure that only Person/Officer keeps VAW case
authorized personnel can access it. records confidential and secured,
and ensures that only authorized
personnel can access it)
Officer does not keep VAW case
records confidential and secured, and
provide access not only authorized
personnel but also to others)
Assist Victims of VAW in securing 1(The Barangay VAW Desk Person/
Barangay Protection Order (BPO) Officer has assisted victims of VAW
and access necessary services in securing BPO and in accessing
necessary services)
Officer has never assisted victims
of VAW in securing BPO and in
accessing necessary services)
Develop the barangay’s gender- 2(The Barangay VAW Desk Person/
responsive plan in addressing Officer has developed the barangay’s
gender-based violence, including gender-responsive plan in addressing
support services, capacity building gender-based violence, including
and referral system support services, capacity building
and referral system)
Officer is currently developing the
barangay’s gender-responsive plan)
Officer has not developed the
barangay’s gender-responsive plan
yet)

Coordinate with and refer cases 1(The Barangay VAW Desk Person/
to government agencies, non- Officer coordinates with and refers
government organizations (NGO), cases to government agencies,
institutions, and other service NGO’s, institutions, and other service
providers as necessary. providers as necessary)
Officer does not coordinate with and
refer cases to government agencies,
NGOs, institutions, and other service
providers)
Address other forms of abuse 1(The Barangay VAW Desk Person/

committed against women, especially Officer addresses other forms of
senior citizens, women with abuse committed against women,
disabilities, and other marginalized especially senior citizens, women with
groups disabilities, and other marginalized
groups)
Officer does not other forms of abuse
committed against women, especially
senior citizens, women with disabili-
ties, and other marginalized groups)
Lead advocacies on the elimination of 2(The Barangay VAW Desk Person/

VAW in the community Officer has conducted advocacies on
the elimination of VAW in the com-
munity)
Officer is conducting advocacies on
the elimination of VAW in the com-
munity)
Officer has never conducted advoca-
cies on the elimination of VAW in the
community)
Interpretation of Score:
Score of 9-10 : The Barangay VAW Desk Person/Officer is doing an

excellent job. Keep up the good work!
Score of 6-8 : Very good. The Barangay VAW Desk Person/Officer
can do much better next time.
Score of 4-5 : The Barangay VAW Desk Person/Officer
performance is fair and could be greatly improved.
Score of 0-3 : The Barangay VAW Desk Person/Officer’s
performance is poor; it urgently needs to review
and execute its functions.

For these projects to be effectively and efficiently implemented in the barangay,

monitoring and evaluation of the project implementation or operation are highly
required.
As earlier mentioned, evaluation is important in measuring the performance of

any activity. Generally, evaluation looks at the output and/or outcome of a project.
Specifically, evaluation is concerned with the following:
1. Whether the objectives or specific targets of the program or project

have been achieved, and
2. Whether the program/project made an impact in the community,
particularly the direct beneficiaries.
Evaluation is normally performed immediately after the completion of the

implementation or operation of a project (a few months or a couple of years after
completion).
Create a monitoring team for project implementation composed of sangguniang

barangay members, so that:
1. Good relations are established

2. Transparency is achieved
In implementing barangay projects, equally important is monitoring. Monitoring is a

systematic observation of the progress of a program, project or activity. Generally,
monitoring looks at the inputs as well as the initial outputs of a project. Specifically,
monitoring examines the following:
1. Whether the activities are completed on time or whether the targets

are attained
2. Whether financial resources are still available, and implementation
of component activities are within the budget
3. Whether standards of quality are not being sacrificed
4. Whether the tasks are effectively performed by the responsible
persons or teams
Monitoring must be performed during the implementation or operation of a project.

Periodic monitoring is desirable to be able to chart the progress of a project, to identify
potential issues/challenges and the corresponding solutions, and to immediately
rectify errors or make corresponding adjustments.

Monitoring Tools
In monitoring projects and activities, a simple monitoring tool is advantageous

for managers or supervisors. A monitoring tool may be in the form of a table or
a check list. Samples of simplified monitoring tools are provided below for your
consideration. You may, of course, create a much applicable monitoring tool for
your specific projects.
SAMPLE MONITORING TEMPLATE
Program Project/ Physical Financial Others (Spec- Remark/

Activity ify) Status
Target Actual Target Actual Target Actual
Agriculture and
Fisheries
Employment
Health
Education
Peace and
Order
Values
Others (Specify)
Monitored by: _____________________ Date: _________________________

SAMPLE CHECKLIST FOR GENERAL MONITORING
1 Title and Location

1-1 Project/Activity: _______________________________________________
1-2 Location: ____________________________________________________
2 Reporting: Date and Person Responsible

2-1 Monitored by: _____________________ 2-2 Date: ___________________

3 Physical Status
3-1 Is the project being implemented according to schedule?
Yes No Remark: _________________________________
_______________________________________________________________
3-2 Is the project being implemented according to approved design or specification?

Yes No Remark: _________________________________
_______________________________________________________________
4 Financial Status
4-1 Is budget still available?
Yes No Remark: _________________________________
_______________________________________________________________
4-2 Are materials procured according to projected cost?

Yes No Remark: _________________________________
_______________________________________________________________
5 Quality Monitoring
5-1 Describe procured materials
High quality Average Quality Low Quality
Remark: ________________________________________________________
5-2 Are the laborers and responsible teams/supervisors present and doing their jobs?
Yes No Remark: _________________________________
6 (Supply Other Possible Items or Questions)

Evaluation Tools
Likewise, a simple but appropriate evaluation tool is desired. There are several
ways to evaluate the outputs and initial outcome or impact of a program, project
or activity. For measuring the outputs, it is easier to self-administer an evaluation
based on the desired objectives or targets of the project. As for the assessment of
the initial outcome or impact, you may perform a self-evaluation or, alternatively, you
may conduct interviews and focus group discussions, or use simple questionnaires
targeting the project beneficiaries.
Samples of simplified evaluation tools are provided below for your consideration. You
may, of course, create an evaluation tool suited for you projects and local condition.
SAMPLE SELF-EVALUATION TOOL
Program/Project/Activity
Desired Outputs/Targets Actual Outputs Note

1
2
Desired Outcome/Impact Actual Outcome/Impact Note

(if any)
1
2

SAMPLE QUESTIONNAIRE FOR SATISFACTION AND IMPACT SURVEY

(The questions may also be used as guide questions for interview or focus group
discussion)
Program/Project Activity:____________________________________
Name of Beneficiary (optional): ______________Date: ____________
1 Are you, in any way, benefited by the project?

Yes No
1.1 If yes, in what way has it improved your life?
___________________________________________________

1.2 If no, why?
___________________________________________________
2 Have you been consulted during the planning and implementation stages of
the project?
Yes No
3 How satisfied are you with the result of the project?

Very much satisfied Satisfied Partially Satisfied Not Satisfied
4 Would you want the program/project to be sustained? (or would you want
similar programs/projects to be implemented in the near future?
Yes No Why?
__________________________________________________
5. (Supply other possible questions)
After conducting self-evaluation or after getting the perspective of your constituents

and beneficiaries, you are now ready to conclude whether the program/project is
a success or a failure.
You may also decide or recommend, after proper evaluation, whether a particular
project needs to be retained/sustained, modified or cancelled.

Request an audit of all monies and properties
Government Auditing is defined as the analytical and systematic examination

and verification of financial transactions, operations, accounts, and reports of any
government agency for the purpose of determining their accuracy, integrity, and
authenticity, and satisfying the requirements of law, rules, and regulations (Ursal
2001). The Commission of Audit is mandated to examine the accounts of LGUs,
including barangays.
The COA requires provincial/city/municipal auditors to conduct a “general audit” of

the accounts of each barangay within their respective audit jurisdiction at least once
a year. However, in view of the great number of barangays (41,995 as of September
2007), the Commission on Audit adopted as a policy the so-called “cyclical audit”
wherein barangays are audited on an annual, two-year or three-year basis,
depending on the option chosen by the auditor to enable him/her to cover the audit
of all barangays under his audit jurisdiction without sacrificing the quality of audit.
After each general audit, the auditor is required to transmit to the Sangguniang
Barangay concerned the following documents: balance sheet, statement of cash
receipts and payments, and in case of adverse findings, a formal audit report which
shall include appropriate comments on the accounts, and instructions to rectify the
errors, together with recommendations for improvements, where needed.
The COA shall also come out with an audit report on barangays (ARB) as a final
output on the results of the audit of barangays, with the following objectives:
1) Inform the barangay officials of the problems confronting their barangay

2) Provide recommendation to remedy the problems identified
3) Serve as an aid to legislation and decision-making of the auditees.
As punong barangay, request an audit of all monies and properties at the end of
your first year or at least make sure that your barangay gets audited when it should
be. You can then use the audit report as an aid to planning, decision-making, and
evaluation.

Prepare a Barangay Annual Report
The Barangay Annual Report could be done at the end of the calendar year and
made available or posted in at least three conspicuous places for the information
of interested citizens. It could also be done in the form of a State of the Barangay
Report, delivered by the punong barangay during a significant date in the barangay,
like barangay assembly or barangy fiesta or any similar event.

The Barangay Annual Report may contain the following: brief profile of the LGU,
challenges, accomplishments, and next steps. To make the preparation of this report
easier, it is suggested that a monthly barangay report be done.
Prepare Statement of Income and Expenditure
Section 395(e.4) of the Code directs the barangay treasurer to “submit to the punong
barangay a statement covering the actual and estimated income and expenditures
for the preceding and ensuing calendar years, respectively…” Annex 1 contains a
sample template of a Statement of Income and Expenditure. This statement is also
required in the preparation of the barangay budget.
As punong barangay, make sure the barangay treasurer prepares a Statement of

Income and Expenditures for the whole year. You may also ask a Statement for the
whole duration of your term just before it ends. In case of technical difficulty, he/
she could seek the help of the city/municipal accounting office in the preparation
of such document.
Analyze the statement. Look at the sources of income and their contribution. It may
be that some income sources are delivering less than they should be and something
could be done to increase it. Also look at the expenditures. There may be some
expenditure items that could be trimmed later or there may be some statutory items
which were not paid.
Section 352 of the Code also mandates the posting of the Summary of Income
and Expenditures in at least three conspicuous places. This is done in the spirit of
transparency and accountability.

References:
Ursal, Sofronio B. 2001. How to Manage Barangay Finances. Quezon City: Good Governance
Books.
Training Materials, ‘Kapitan ng Pagbabago- Starter Course for Punong Barangays of

Hagunoy, Bulacan.’ Conducted by UP-NCPAG-CLRG, 3-7 December 2007.

V
REMINDERS

INDICATIVE BUDGET CALENDAR
DATE ACTIVITY LEGAL BASIS

On or before Barangay Treasurer submits to the PB a statement Section 330, LGC
Sept. 15 covering the estimates of income and expenditures for and p. 44, BOM for
the past, current and ensuing fiscal years Barangays – DBM,
July 2006
Preparation of Barangay Budget by the PB Section 331, LGC
Sept. 20 Issuance of Budget Call
Sept. 25 Preparation of Budget Proposal
Sept. 26 Budget Forum with Barangay Officials and Stakeholders
Sept. 30 Finalization of Barangay Expenditure Program or

Appropriations Bill
Oct. 10 Preparation of Budget Message
Oct. 16 Submission of Executive Budget to the Sangguniang

Barangay
Oct. 20 – 31 Deliberation and approval of Barangay Budget into a Sections 332; 391
General Appropriation Ordinance (a) (3),LGC
Nov.1-Nov. 10 Submission of Approved Barangay Budget to the Sec. 333 of the

SPanlungsod or SBayan thru the C/M Budget Officer LGC
for review
Nov. 11-Dec. 31 SP or SB reviews and advices the PB whether the ba- Sec. 333 of the
or within 60 days rangay budget is consistent or inconsistent with existing LGC
laws, rules and regulations.
Jan. 1-Dec. 31 Budget Execution and Implementation of PAPs Sec. 332, LGC
Jan. 1 – 31 Posting of Summary of Income and Expenditures Sec. 352, LGC

CALENDAR OF SPECIAL EVENTS
DATE ACTIVITY
January 17 Global March Against Child Labor
2nd Week of February National Awareness Week for the Prevention of Child Sexual Abuse
and Exploitation
2nd Week of February Anti-Sexual Abuse and Rehabilitation Week
February 14 Barangay Hataw Fitness and Sports Day
1 Saturday of February
st
Adoption Consciousness Day
March Women’s Month; Anti-Rabies Month; Fire Prevention Month
March 8 Women’s Day
4th Week of March Girl Child Week
Last Saturday of March Barangay Assembly Day
April 7 World Health Day
April 8-22 Earth Day Celebration
April 9 Araw ng Kagitingan Celebration
May National Family Planning Month
May 1 Labor day
May 28-June 12 Continuous Display of National and Transition Flags
May 9-15 Safe Motherhood Week
May 21 AIDS Candlelight Memorial Day
May 31 World No Tobacco Day
June National Dengue Awareness Month; Environment Month
June 12 Independence Day; World Day Against Child Labor
July Nutrition Month; National Voluntary Blood Services Month; National
Disaster Preparedness Month
1st Week of July National Disaster Consciousness Week
July 16-22 National Disability Prevention and Rehabilitation Week
August National Tuberculosis Month and Buwan ng Wikang Pambansa
August 12 Philippine National Youth Day
September National Crime Prevention Month; Coastal Clean Up Month;
Ozone Month
1st Week of September National Literacy Week
2nd Week of September Alay Lakad
3 Week of September
rd
National Tourism Week; Clean and Green Week
September 15-21 National History Week Celebration
Last Week of September Family Week
4th Sunday of September Family Thanksgiving Day
October National Children’s Month; Local Governance Month; National
Statistics Month; Scouting Month; Consumer’s Welfare Month
1st Week of October Elderly Filipino Week
October 10 Local Government Code Anniversary

3rd Saturday of October Barangay Assembly Day

October 20-24 Meat Safety Consciousness Week
November Clean Air Month
November 12-18 Drug-Abuse Prevention and Control Week
December 1 World Aids Day
December 3-10 Human Rights Week
2 Week of December
nd
Linggo ng Kabataan
December 10 Human Rights Day Pledging
Annex 1: STATEMENT OF INCOME AND EXPENDITURES SAMPLE

TEMPLATE
Barangay X, Municipality XX, Province XXX

Statement of Income and Expenditure Budget Year 2008

Particulars Past Year Current Year Budget Year
2006 2007 2008
(actual) (Estimate) (Estimate)
1.0 Beginning Balance
Cumulative Results of Operation
2.0 Income
2.1 Tax Revenue
a. Share on real property tax (25%)
b. Taxes on stores or retailers (1% of gross sales)
c. Share on sand, gravel and other quarry resources tax (40%)
d. Community Tax (50%)
e. Share on Internal Revenue Allotment (IRA)
f. Share on utilization and development of national wealth (35%)
Total Tax Revenue
2.2 Operating and Miscellaneous Revenue

a. Services/Fees/Charges for use of barangay owned facilities
b. Barangay Clearance Fee
c. Public Utility Charges
d. Voluntary contributions
e. Others (please specify)
Total Operating and Miscelaneous Revenue
2.3 Grants and Aids

a. Aids from Province/City/Municipality not less than P1,000.00 per barangay
b. Grants from other levels of Government
c. Others (please specify)
Total Grants and Aids
2.4 Extraordinary Receipts

a. Subsidies from the National Government
b. Others (please specify)
2.5 Borrowings (Please Specify)
Total Income (2.1 to 2.5)
Total Available Resources (1.0 + 2.0)
3.0 Less: Continuing Appropriation
4.0 Net Available Resources for Appropriation
5.0 Expenditures
5.1 Current Operating Expenditures
5.1.1 Personal Services
a. Honoraria
b. PHILHEALTH Contributions
c. Annual Leave Benefits
d. Cash Gift
e. Insurance
f. Others (please specify)
5.1.2 Maintenance and Other Operating Expenditures

a. Travelling Expenses
b. Communication Services
c. Repair and Maintenance of Gov’t Facilities
e. Transportation Services
f. Supplies and Materials
g. Calamity Fund (5% reserve)
h. Other Services
i. 10% SK Fund
j. Water, Illumination and Power Services
k. Training and Seminar Fees
l. Discretionary Expenses
m. Repair of Equipment
n. Grants, Subsidies & Contributions

o. Representation Expenses
p. Others (please specify)

5.2 Total Current Operating Exp. (5.1.1 + 5.1.2)
5.3 Capital Outlay

20% Economic Dev’t Fund
5.3.1 Construction/Upgrading of Pathways & Canal
5.3.2 Drilling/Maintenance of Artesian Wells
5.3.3 Building & Structure Outlay
5.3.4 Equipment Outlay
5.3.5 Motor Vehicle
5.3.6 Others (please specify)
Total Capital Outlay
6.0 Total Obligations (5.2 + 5.3)
7.0 Unappropriated Balance (4.0 – 6.0)
Prepared by: Approved by:
Barangay Treasurer Punong Barangay

NO
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Prepared by the Local Government Academy (LGA)

All rights reserved.

Printed and bounded in Manila, Philippines. Published by:

Technical Working Group:

Cover and Layout:

GEN. EDUARDO AÑO

Local Government Academy iii

Malaki ang ambag ng mga barangay sa makabuluhang pagbabago sa komunidad, lalo na

AUSTERE A. PANADERO, CESO I

iv Local Government Academy

MARIVEL C. SACENDONCILLO, CESO III

Local Government Academy v

Public office is a public trust.

SA BARANGAY NAGSISIMULA AND PAG-UNLAD!

LEOCADIO T. TROVELA, CESO IV

vi Local Government Academy

Appoint your staff and ensure smooth turnover of responsibilities 20

Determine the Financial Health of Your Barangay 22

Meet your official family and perform urgent functions 23

Harmonize the barangay development goals with the city/municipal goals

Appoint and meet your purok leaders 28

Build up community support for participative governance 29

Reconstitute and meet the Barangay Development Council (BDC) 30

Review the barangay vision 31

Prepare the annual budget

Hold a barangay assembly 33

Be visible on special occasions 34

Complete doable projects 35

Spread the good news and celebrate milestones 35

Local Government Academy vii

Peso for financial management 44

Supervise the functionality of BBIs 74

Supervise and monitor the Pangkat 75

Conduct an assembly day 77

Prepare the budget for the succeeding year 78

Monitor and evaluate all projects being implemented 104

Request for an audit of all monies and properties 112

Prepare an annual report 113

Prepare statement of income and expenditure 113

Calendar of special events 118

Statement of income and expenditures sample template 119

Local Government Academy ix

1. “Sharpen” Yourself for Effective Leadership

Do some homework by reading on barangay governance (suggested readings

Local Government Academy 3

1.1 Know Your Powers, Duties and Functions as Chief Executive of

 Barangay Operations Center (BOC) of your city or municipality

 Field office of the Department of the Interior and Local Government

 Officers of the Liga ng Mga Barangay.

4 Local Government Academy

SECTION 389. Chief Executive: Powers, Duties, and Functions.

1.2 Know also your Powers, Duties and Functions as Presiding

SECTION 390. Composition. The sangguniang barangay, the legislative body of

Local Government Academy 5

 Sections 391 and 392 – On the Powers, Duties and

 Section 132 – power to impose tax, fee, charges or to generate