e-STUDIO 4540C PDF

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /
MULTIFUNCTIONAL DIGITAL SYSTEMS
MFP Management Guide
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©2011, 2012 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC.

Preface
Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual
explains the instructions for administrators to set up and manage the Multifunctional Digital Systems or Multifunctional
Digital Color Systems. Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color
Systems. Keep this manual within easy reach, and use it to configure an environment that makes the best use of the
e-STUDIO’s functions.
The e-STUDIO456 Series and the e-STUDIO856 Series provide the scanning/printing function as an option. However, this optional
scanning/printing function is already installed in some models.
How to read this manual
Symbols in this manual

In this manual, some important items are marked with the symbols shown below. Be sure to read these items before using
this equipment.
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious
injury, or serious damage, or fire in the equipment or surrounding objects.
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injury, partial damage to the equipment or surrounding objects, or loss of data.
Indicates information to which you should pay attention when operating the equipment.
Other than the above, this manual also marks information that may be useful for the operation of this equipment with the
following signs:
Describes handy information that is useful to know when operating the equipment.
Pages describing items related to what you are currently doing. See these pages as required.
Model and series names in this manual

In this manual, each model name is replaced with the series name as shown below.
Model name Series name in this manual
e-STUDIO5540C/6540C/6550C e-STUDIO6550C Series
e-STUDIO2040C/2540C/3040C/3540C/4540C e-STUDIO4540C Series
e-STUDIO206L/256/306/356/456/506, e-STUDIO456 Series
e-STUDIO256SE/306SE/356SE/456SE/506SE
e-STUDIO556/656/756/856, e-STUDIO856 Series
e-STUDIO556SE/656SE/756SE/856SE
Explanation for control panel and touch panel

y Illustrations for the control panel and the touch panel shown in this manual are those of the e-STUDIO4540C Series.
The shape and location of some buttons on the control panel and the dimension of the touch panel of the
e-STUDIO6550C Series, e-STUDIO456 Series, e-STUDIO856 Series differ from those of the e-STUDIO4540C Series,
however, the names and functions of the buttons and parts are the same.
y The details on the touch panel menus may differ depending on the operating environment such as whether options are
installed.
y The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the
display or the order of buttons in the illustrations may differ from that of your equipment.
Preface 1
Trademarks
y The official name of Windows XP is Microsoft Windows XP Operating System.
y The official name of Windows Vista is Microsoft Windows Vista Operating System.
y The official name of Windows 7 is Microsoft Windows 7 Operating System.
y The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
y The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System.
y Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are
trademarks of Microsoft Corporation in the US and other countries.
y Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, and TrueType are trademarks of Apple Inc. in the US and other
countries.
y Adobe, Adobe Acrobat, Adobe Reader, Adobe Acrobat Reader, and PostScript are trademarks of Adobe Systems
Incorporated.
y Mozilla, Firefox and the Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and
other countries.
y IBM, AT and AIX are trademarks of International Business Machines Corporation.
y NOVELL, NetWare, and NDS are trademarks of Novell, Inc.
y TopAccess is a trademark of Toshiba Tec Corporation.
y Other company and product names given in this manual or displayed in this software may be the trademarks of their
respective companies.
2 Preface
CONTENTS
Preface....................................................................................................................................... 1
Chapter 1 SETTING ITEMS (USER)
Entering User Menu.................................................................................................................. 8

Setting General Functions....................................................................................................... 9
Changing the display language ............................................................................................. 9
Setting the reversed display mode ...................................................................................... 10
Adjusting the display contrast.............................................................................................. 12
Setting the calibrations ........................................................................................................ 13
Setting the registration......................................................................................................... 15
Setting Copy Functions ......................................................................................................... 16
Setting Fax Functions ............................................................................................................ 22
Setting Scan Functions.......................................................................................................... 24
Setting e-Filing Functions ..................................................................................................... 27
Printing Lists........................................................................................................................... 28
Setting Drawer ........................................................................................................................ 31
Managing Address Book ....................................................................................................... 35
Managing contacts in address book .................................................................................... 35
Managing groups in address book ...................................................................................... 50
Checking E-mail...................................................................................................................... 70
Setting BIP Printing................................................................................................................ 71
Change User Password ......................................................................................................... 72
Chapter 2 SETTING ITEMS (ADMIN)
Entering Admin Menu ............................................................................................................ 75

Setting General Functions..................................................................................................... 77
Setting the device information ............................................................................................. 77
Setting the notification ......................................................................................................... 80
Changing the administrator password and resetting the service password ........................ 82
Setting the date and time .................................................................................................... 85
Setting the energy saver modes.......................................................................................... 88
Setting the calibration and registration display level............................................................ 93
Setting the calibration .......................................................................................................... 94
Setting the registration......................................................................................................... 99
Setting the option .............................................................................................................. 100
Setting the drawer set pop-up and paper misfeed recovery pop-up.................................. 101
Setting the status message ............................................................................................... 102
Setting the auto clear function ........................................................................................... 103
Managing the option licenses ............................................................................................ 105
Adding or removing the display languages........................................................................ 109
Updating your system........................................................................................................ 114
Creating or installing cloning files ...................................................................................... 117
Setting the panel calibration .............................................................................................. 124
Exporting logs.................................................................................................................... 127
Job skip ............................................................................................................................. 129
Changing the keyboard layout........................................................................................... 131
Setting Network Functions .................................................................................................. 134
CONTENTS 3
Setting the TCP/IP protocol (IPv4) .................................................................................... 134
Setting the IPv6 protocol ................................................................................................... 139
Setting the IPX/SPX protocol............................................................................................. 148
Setting the NetWare settings............................................................................................. 149
Setting the SMB protocol................................................................................................... 151
Setting the AppleTalk protocol........................................................................................... 153
Setting the HTTP network service ..................................................................................... 155
Setting the Ethernet speed ................................................................................................ 157
Setting the LDAP services and the filtering functions........................................................ 159
IPsec (IP security) setting.................................................................................................. 161
Network check ................................................................................................................... 163
Setting Copy Functions ....................................................................................................... 166
Setting Fax Functions .......................................................................................................... 169
Setting the discard and reduction print option for the RX print .......................................... 169
Setting File Functions .......................................................................................................... 171
Setting E-mail Functions ..................................................................................................... 172
Setting Internet Fax Functions............................................................................................ 175
Setting Security Functions .................................................................................................. 177
Managing certificates......................................................................................................... 177
Setting secure PDF ........................................................................................................... 185
Performing the integrity check ........................................................................................... 187
Setting List/Report ............................................................................................................... 190
Printing Lists......................................................................................................................... 195
Setting Printer/e-Filing Functions....................................................................................... 196
Wireless Settings and Bluetooth Settings ......................................................................... 199
Change User Password ....................................................................................................... 200
IEEE 802.1X Authentication Setting.................................................................................... 201
Setting IEEE802.1X authentication ................................................................................... 201
Resetting the equipment settings back to the factory defaults ....................................... 215
Chapter 3 MANAGING COUNTERS (COUNTER MENU)
Total Counter ........................................................................................................................ 218

Print Out Total Counter........................................................................................................ 221
Department Counter............................................................................................................. 222
Managing Department Codes.............................................................................................. 226
Logging on as administrator .............................................................................................. 226
Printing DEPARTMENT CODE LIST................................................................................. 228
Enabling department codes............................................................................................... 229
Registering a new department code.................................................................................. 230
Editing department codes.................................................................................................. 233
Deleting department codes................................................................................................ 236
Resetting the counter for each department ....................................................................... 237
Setting output limitations for all departments..................................................................... 239
Setting the No Limit Black function.................................................................................... 240
Setting the registered quota .............................................................................................. 241
Resetting all department counters..................................................................................... 242
Deleting all department codes ........................................................................................... 243
4 CONTENTS
Chapter 4 APPENDIX
List Print Format................................................................................................................... 246

TOTAL COUNTER LIST.................................................................................................... 246
DEPARTMENT CODE LIST.............................................................................................. 247
ADDRESS BOOK INFORMATION.................................................................................... 248
GROUP NUMBER INFORMATION................................................................................... 249
FUNCTION LIST (User) .................................................................................................... 250
NIC configuration page...................................................................................................... 251
FUNCTION LIST (Administrator)....................................................................................... 253
PS3 font list ....................................................................................................................... 272
PCL font list ....................................................................................................................... 273
INDEX ................................................................................................................................................................... 275
CONTENTS 5
6 CONTENTS
SETTING ITEMS (USER)
1.
Entering User Menu ................................................................................................................. 8

Setting General Functions....................................................................................................... 9
Changing the display language ..............................................................................................................................9
Setting the reversed display mode .......................................................................................................................10
Adjusting the display contrast...............................................................................................................................12
Setting the calibrations .........................................................................................................................................13
Setting the registration .........................................................................................................................................15
Setting Copy Functions ......................................................................................................... 16

Setting Fax Functions............................................................................................................ 22
Setting Scan Functions ......................................................................................................... 24
Setting e-Filing Functions ..................................................................................................... 27
Printing Lists .......................................................................................................................... 28
Setting Drawer ........................................................................................................................ 31
Managing Address Book ....................................................................................................... 35
Managing contacts in address book .....................................................................................................................35
Managing groups in address book .......................................................................................................................50
Checking E-mail ..................................................................................................................... 70

Setting BIP Printing................................................................................................................ 71
Change User Password ......................................................................................................... 72

1 SETTING ITEMS (USER)
Entering User Menu

Follow the steps below to enter the USER menu in the USER FUNCTIONS screen.
1 Press the [USER FUNCTIONS] button on the control panel to enter the USER
FUNCTIONS menu.
2 Press the [USER] tab.

The USER menu is displayed.
3 Continue the user setting operation that you require.
For e-STUDIO6550C Series, e-STUDIO4540C Series
For e-STUDIO456 Series, e-STUDIO856 Series
P.9 “Setting General Functions”

P.16 “Setting Copy Functions”
P.22 “Setting Fax Functions”
P.24 “Setting Scan Functions”
P.27 “Setting e-Filing Functions”
P.28 “Printing Lists”
P.31 “Setting Drawer”
P.35 “Managing Address Book”
P.70 “Checking E-mail”
P.71 “Setting BIP Printing”
P.72 “Change User Password”
y [Bluetooth PRINTING] is available only when the Bluetooth Module (optional) is installed. For instructions
on how to set BIP printing, refer to the GN-2010/GN-2020 Operator’s Manual for Bluetooth Module
“Chapter 1: SETTING UP BLUETOOTH”.
y [CHANGE USER PASSWORD] is available only when the MFP Local Authentication feature is enabled.
y When the User Management feature is enabled, the [ADMIN] tab will be unavailable if a user who has no
administrator privilege logs into the MFP.
y [E-FILING] appears only for the e-STUDIO6550C Series and e-STUDIO4540C Series.
8 Entering User Menu

Setting General Functions

This menu allows you to perform the following operations:
y P.9 “Changing the display language”
y P.10 “Setting the reversed display mode”
y P.12 “Adjusting the display contrast”
y P.13 “Setting the calibrations”
y P.15 “Setting the registration”
Changing the display language

The language used on the touch panel can be changed to a different one.
1 Press [GENERAL] in the USER menu.
The GENERAL menu is displayed.
To display the USER menu, see the following page:

P.8 “Entering User Menu”
2 Press [CHANGE LANGUAGE].
The CHANGE LANGUAGE screen is displayed.
3 Select the desired language and press [OK].
The touch panel is displayed in the selected language.
Setting General Functions 9

Setting the reversed display mode

You can change the touch panel to be displayed in the Reversed Display mode in which the white portion is black and the
black portion is white.
Changing to the Reversed Display mode helps to display the touch panel more clearly when it is too bright.

2 Press [REVERSED DISPLAY].
The REVERSED DISPLAY screen is displayed.
10 Setting General Functions

1.SETTING ITEMS (USER)
3 Press [ON] to enable the reversed display, or [OFF] to disable the reversed display.
When you select [ON], the touch panel is displayed in the Reversed Display mode.

Adjusting the display contrast

This function allows you to adjust the touch panel contrast.

2 Press [DISPLAY SETTING].
The DISPLAY SETTING menu is displayed.
3 Adjust the touch panel contrast.
Use to brighten the touch panel display. Use to darken the touch panel display.
Pressing [RESET] resets the display contrast settings back to the factory defaults.

Setting the calibrations

This function automatically calibrates the color gradation of the machine. You can use this function when the shading and
hue cannot be reproduced accurately because of the following reasons:
y For color models: When the shading of the image is not appropriate, or when the hue has deviated in copy and printing
jobs
y For monochromatic models: When the shading of the copied image is not appropriate
y The calibration setting in the USER menu can be configured only when an administrator has set the Calibration
Display Level to [USER].
P.93 “Setting the calibration and registration display level”
y Place LT or A4 paper (recommended paper) in the drawer*1 before starting the calibration. If any other paper is
used, calibration may not be performed properly.
y If the glass is dirty or any foreign objects are stuck to it, calibration may not be performed properly. Keep the glass
clean.
y Never raise the original cover or the Reversing Automatic Document Feeder*2, or open the front cover while the
calibration is in progress. If this does happen, calibration cannot be finished properly.
y Interrupt copying is not available during the calibration.
y If the color often deviates, call your service technician.
*1 Place paper in the Large Capacity Feeder if one is installed. If not, place paper in the uppermost drawer in which A4 or LT has been
registered.
*2 The Reversing Automatic Document Feeder is optional for the e-STUDIO4540C Series and e-STUDIO456 Series.
1 Place the paper to be used for the calibration in the drawer.

Place paper in the Large Capacity Feeder if one is installed. If not, place paper in the uppermost drawer in which
A4 or LT has been registered.


3 Press [CALIBRATION].
The CALIBRATION menu is displayed.
4 Refer to Step 1 in the following operations.

To perform copy calibration, see the following page:
P.95 “Setting the copy calibration”
To perform print calibration, see the following page:
P.97 “Setting the print calibration”
Instructions on how to perform copy and print calibrations are the same when they are performed in the ADMIN
menu.

Setting the registration

When color misregistration occurs, this function allows you to align the position of each color.
This option is available only for the e-STUDIO6550C Series and e-STUDIO4540C Series.
The registration setting in the USER menu can be configured only when an administrator has set the Registration
Display Level to [USER].

2 Press [REGISTRATION].
The REGISTRATION menu is displayed.
3 Refer to Step 3 in the following operation.

P.99 “Setting the registration”
Instructions on how to perform registration are the same when it is performed in the ADMIN menu.

Setting Copy Functions

You can change the initial settings (defaults) for copy jobs.
1 Press [COPY] in the USER menu.
The COPY screen is displayed.

y When you are using the e-STUDIO6550C Series or e-STUDIO4540C Series, see the following page:
P.16 “Setting Copy Functions (e-STUDIO6550C Series, e-STUDIO4540C Series)”
y When you are using the e-STUDIO456 Series or e-STUDIO856 Series, see the following page:
P.18 “Setting Copy Functions (e-STUDIO456 Series, e-STUDIO856 Series)”

Setting Copy Functions (e-STUDIO6550C Series, e-STUDIO4540C Series)
1 Specify the following items as required and press .
EXPOSURE FOR COLOR — Select the default exposure for color copies. Press [MANUAL] to set the desired
contrast manually, or [AUTO] for allowing the equipment to automatically detect the contrast of the original.
EXPOSURE FOR BLACK — Select the default exposure for black copies. Press [MANUAL] to set the desired
contrast manually, or [AUTO] for allowing the equipment to automatically detect the contrast of the original.
COLOR MODE — Select the default color mode for copying. Only [BLACK] can be selected when the No Limit
Black function ( P.240) is enabled.
IMAGE DIRECTION — Select whether to use the IMAGE DIRECTION option. Press [ENABLE] to use it, or
[DISABLE] to not use it.
For details on the IMAGE DIRECTION option, refer to the Copying Guide “Chapter 4: EDITING
FUNCTIONS”.
16 Setting Copy Functions

2 Press the desired media type button and press .
For the e-STUDIO4540C Series
For more information about the paper types, refer to the Copying Guide “Chapter 1: BEFORE USING
EQUIPMENT”.
3 Press the desired mode button for the ORIGINAL MODE FOR COLOR and ORIGINAL
MODE FOR BLACK options and press .
Setting Copy Functions 17

4 Specify the following items as required and press [OK].
ORIGINAL MODE FOR AUTO COLOR — Press the desired mode button that is applied when you copy
documents in the Auto Color mode.
OMIT BLANK PAGE ADJUSTMENT — Use and to select the appropriate sensitivity from 7 levels to
detect blank pages from the scanned data in a copy job. The higher the level is, the more likely the equipment is to
detect blank pages. For more information about the Omit Blank Page function, refer to the Copying Guide
“Chapter 4: EDITING FUNCTIONS”.
ACS ADJUSTMENT — Use and to select the appropriate sensitivity from 7 levels to detect whether the
data scanned in the Auto Color Copy mode are color or black. The higher the level is, the more likely the equipment
is to detect the scanned data as a color document.
The default settings are changed as specified.
Setting Copy Functions (e-STUDIO456 Series, e-STUDIO856 Series)
1 Specify the following items as you require and press .
EXPOSURE — Press the desired mode button.

IMAGE DIRECTION — Press the desired mode button. For details on the image direction option, refer to the
Copying Guide “Chapter 4: EDITING FUNCTIONS”.

2 Press the desired media type button and press .
For e-STUDIO456 Series
For more information about the paper type, refer to the Copying Guide “Chapter 1: BEFORE USING
EQUIPMENT”.

3 Specify the following items as you require.
ORIGINAL MODE — Press the desired mode button.

detect blank pages. For more information about the omit blank page function, refer to the Copying Guide
When you are using the e-STUDIO456 Series, press [OK] to save the settings.
ORIGINAL MODE — Press the desired mode button.

INSERTER/INVERT BACK COVER — Press [ON] if you want to invert the back cover that is fed from the Inserter
Unit. This option is useful when you want to output the front cover as the face side will be front side, and output the
back cover sheet as the face side will be the back side.
detect blank pages. For more information about the omit blank page function, refer to the Copying Guide
When you are using the e-STUDIO856 Series, press to display the next screen.

4 Specify the following item as you require and press [OK].
TAB EXTENSION — This option allows you to set the tab extension of the tab paper that are set in the drawers or
Bypass Feed Tray. This option also allows you to specify the shift margin for moving the copy image to the desired
position on the tab extension.

Setting Fax Functions

You can change the initial settings (defaults) for fax and Internet Fax jobs.
If the FAX Unit (optional) is not installed, only five options are available: “RESOLUTION”, “ORIGINAL MODE”,
“EXPOSURE”, “PREVIEW SETTING” and “INITIAL PREVIEW TYPE”.
For details on other fax options, refer to the GD-1250/GD-1260/GD-1270 Operator’s Manual for FAX Unit “Chapter 6:
SETTING ITEMS”.
y If the FAX Unit (optional) is not installed, the setting items in this menu are applied to Internet Fax transmission
jobs.
y For the e-STUDIO456 Series or e-STUDIO856 Series, [FAX] in the USER menu is available only when the
Scanner Kit (optional) or Printer/Scanner Kit (optional) is installed.
1 Press [FAX] in the USER menu.
The FAX screen is displayed.

RESOLUTION — Select the resolution based on the fineness of the original.

y STANDARD: This option is suitable for an original with regular size text.
y FINE: This option is suitable for an original with small size text and fine illustrations.
y U-FINE: This option is suitable for an original with ultra-fine illustrations.
ORIGINAL MODE — Select the scanning mode based on the type of the original.
y TEXT: This option is suitable for an original with text and line drawings.
y TEXT/PHOTO: This option is suitable for an original with a mixture of text and photos.
y PHOTO: This option is suitable for an original with photos.
EXPOSURE — Press or to set the desired contrast manually, or [AUTO] for allowing the equipment to
automatically detect the contrast of the original.
22 Setting Fax Functions

PREVIEW SETTING — Press [ON] to enable the Preview function to preview the scans before you send them via
fax or Internet Fax. Press [OFF] to disable it.
INITIAL PREVIEW TYPE — Select [PAGE FIT] or [WIDTH FIT] for the preview screen.
[PREVIEW SETTING] and [INITIAL PREVIEW TYPE] are available only for the e-STUDIO6550C Series and e-
STUDIO4540C Series.
Setting Fax Functions 23

Setting Scan Functions

You can change the initial settings (defaults) for scan jobs.
For the e-STUDIO456 Series or e-STUDIO856 Series, [SCAN] in the USER menu is available only when the Scanner
Kit (optional) or Printer/Scanner Kit (optional) is installed.
1 Press [SCAN] in the USER menu.
The SCAN screen is displayed.

COLOR MODE — Press the desired mode button.

COMPRESS — Press the desired mode button that applies to scan jobs in the Gray Scale, Full Color, or Auto
Color mode.
SINGLE/2-SIDED SCAN — Press the desired mode button.
y [SINGLE] — Press this button to set the Single Page Scan mode as the default scan mode.
y [BOOK] — Press this button to set the Book Scan mode as the default scan mode. This enables scans of both
sides of originals in the same direction.
y [TABLET] — Press this button to set the Tablet Scan mode as the default scan mode. This enables scans of
the front page in the general direction, and scans of the back page rotated 180 degree.
ROTATION — Press the desired mode button.
y — Select this option to scan originals without a change in orientation.
y — Select this option to rotate your scans 90 degrees to the right.
y — Select this option to rotate your scans 180 degrees.
y — Select this option to rotate your scans 90 degrees to the left.
24 Setting Scan Functions

PREVIEW SETTING — Press [ON] to enable the Preview function to preview the scans before you save or e-mail
them. Press [OFF] to disable it.
INITIAL PREVIEW TYPE — Select [PAGE FIT] or [WIDTH FIT] for the preview screen.
detect blank pages from the scanned data in a scan job. The higher the level is, the more likely the equipment is to
detect blank pages. For more information about the Omit Blank Page function, refer to the Scanning Guide
“Chapter 3: USEFUL FUNCTIONS”.
ACS ADJUSTMENT — Use and to select the appropriate sensitivity from 7 levels to detect whether the
data scanned in the Auto Color Scan mode are color or black. The higher the level is, the more likely the equipment
is to detect the scanned data as a color document.
IMAGE QUALITY FOR BLACK IN ACS — Press the desired mode button that is applied when scanning a black
original in the Auto Color mode.
B/W ADJUSTMENT FOR STANDARD — Press or to specify the exposure that applies when scanning a
black original in the Auto Color mode. If you move it to the left, the black and white in an original will be scanned
lightly. If you move it to the right, the black and white in an original will be scanned deeply.
[PREVIEW SETTING] and [INITIAL PREVIEW TYPE] appear only for the e-STUDIO6550C Series and
e-STUDIO4540C Series.
RESOLUTION — Select the corresponding button for the default resolution applied when scanning in the Color
mode.
ORIGINAL MODE — Press the desired mode button applied for color scans. (The selectable modes differ between
the color print models and the other ones.)
EXPOSURE — Press the or button to specify the default exposure for color scans manually, or press
[AUTO] to select the Auto mode as the default exposure mode for color scans.
BACKGROUND ADJUSTMENT — Press the or button to specify the contrast for color scans. If you move
it to the left, the background color will be lighter. If you move it to the right, the background color will be darker.
Setting Scan Functions 25

RESOLUTION — Select the corresponding button for the default resolution applied when scanning in the Gray
Scale mode.
EXPOSURE — Press the or button to specify the default exposure for gray scale scans manually, or press
[AUTO] to select the Auto mode as the default exposure mode for gray scale scans.
BACKGROUND ADJUSTMENT — Press the or button to specify the contrast for gray scale scans. If you
move it to the left, the background color will be lighter. If you move it to the right, the background color will be
darker.
RESOLUTION — Select the corresponding button for the default resolution applied when scanning in the Black
mode.
ORIGINAL MODE — Press the desired mode button applied for black scans.
EXPOSURE — Press the or button to specify the default exposure for black scans manually, or press
[AUTO] to select the Auto mode as the default exposure mode for black scans.
BACKGROUND ADJUSTMENT — Press the or button to specify the contrast for black scans. If you
move it to the left, the background color will be lighter. If you move it to the right, the background color will be
darker.
26 Setting Scan Functions

Setting e-Filing Functions

You can set the image quality type for printing color documents that have been stored by Scan to e-Filing.
This option is available only for the e-STUDIO6550C Series and e-STUDIO4540C Series.
1 Press [E-FILING] in the USER menu.
The E-FILING screen is displayed.

2 In the Printing Image Mode option, press the desired mode button and press [OK].
[GENERAL] — Press this button to apply proper color quality for printing a general color document.
[PHOTOGRAPH] — Press this button to apply proper color quality for printing photos.
[PRESENTATION] — Press this button to apply proper image quality for printing a vivid document.
[LINE ART] — Press this button to apply proper image quality for printing a document containing many characters
or line arts.
Setting e-Filing Functions 27

Printing Lists
This function allows you to print the following lists.
y ADDRESS BOOK INFORMATION

You can print ADDRESS BOOK INFORMATION that shows all registered contacts in the equipment.
y GROUP NUMBER INFORMATION
You can print GROUP NUMBER INFORMATION that shows all registered groups and members in the equipment.
y FUNCTION LIST (User)
You can print FUNCTION LIST that shows the function flow under [USER] of the user functions.
The list is printed on paper that is fed from the drawer in which LT-R or A4-R paper is set and exits to the receiving tray.
1 Press [LIST] in the USER menu.
The LIST menu is displayed.

2 Continue the operation that you require.
P.29 “Printing ADDRESS BOOK INFORMATION”

P.30 “Printing GROUP NUMBER INFORMATION”
P.30 “Printing FUNCTION LIST (User)”
28 Printing Lists
Printing ADDRESS BOOK INFORMATION
1 Press [ADDRESS BOOK].
The ADDRESS BOOK menu is displayed.
2 Press [ID SORT] to print it as sorted by the ID number, or [NAME SORT] to print it as
sorted by the last name.
y When the Department Management feature is disabled, ADDRESS BOOK INFORMATION is printed.
y When the Department Management feature is enabled, the screen to input the department code is displayed.
Enter the department code using the on-screen keyboard and press [OK] to print ADDRESS BOOK
INFORMATION. However, when the No Limit Black function ( P.240) is enabled, ADDRESS BOOK
INFORMATION will be printed without displaying the screen for inputting the department code.
For an output example of ADDRESS BOOK INFORMATION, see the following page:
P.248 “ADDRESS BOOK INFORMATION”
Printing Lists 29
Printing GROUP NUMBER INFORMATION
1 Press [GROUP NUMBERS].
y When the Department Management feature is disabled, GROUP NUMBER INFORMATION is printed.
Enter the department code using the on-screen keyboard and press [OK] to print GROUP NUMBER
INFORMATION. However, when the No Limit Black function ( P.240) is enabled, GROUP NUMBER
INFORMATION will be printed without displaying the screen for inputting the department code.
For an output example of GROUP NUMBER INFORMATION, see the following page:
P.249 “GROUP NUMBER INFORMATION”
Printing FUNCTION LIST (User)
1 Press [FUNCTION].
y When the Department Management feature is disabled, FUNCTION LIST is printed.

Enter the department code using the on-screen keyboard and press [OK] to print FUNCTION LIST. However,
when the No Limit Black function ( P.240) is enabled, FUNCTION LIST will be printed without displaying the
screen for inputting the department code.
For an output example of FUNCTION LIST, see the following page:

P.250 “FUNCTION LIST (User)”
30 Printing Lists
Setting Drawer
This function allows you to set the paper size and paper type for each drawer.
1 Press [DRAWER] in the USER menu.
The DRAWER screen is displayed.

2 Press the drawer portion in the illustration to highlight the drawer whose paper size
you want to change, and press the desired paper size button.
For e-STUDIO4540C Series, e-STUDIO456 Series, e-STUDIO856 Series
y The selected paper size is displayed in the drawer in the illustration.

y If you want to change the paper type from plain paper to another or want to specify the purpose of use of the
paper in the drawer, press [PAPER TYPE] and proceed to step 3.
If you do not need to make settings for [PAPER TYPE], press [OK].
Setting Drawer 31
y The selected paper size is displayed in the drawer in the illustration.

y If you want to change the paper type from plain paper to another or want to specify the purpose of use of the
paper in the drawer, press [PAPER TYPE] and proceed to step 3.
y Selecting [AUTO (mm)] or [AUTO (inch)] allows the equipment to automatically detect the size of paper in the
drawer. To set A/B format paper such as A3 and A4, press [AUTO (mm)]. To set LT format paper such as LD
and LT, press [AUTO (inch)]. When paper is placed in the drawer, the equipment automatically detects the
paper size.
If you do not need to make settings for [PAPER TYPE], press [OK].
The equipment may fail to detect the paper size and displays the “ ! ” mark if the LT format paper is placed in the
drawer for which [AUTO (mm)] is set or vice versa. In this case, select the correct button.
32 Setting Drawer
3 Press the drawer portion in the illustration to highlight the drawer whose paper type
you want to change, and press the desired paper type button, and then press [OK] to
save the settings.
You can select either [RECYCLED PAPER], [THICK1], [THICK2], or [THICK3] for the paper type.
You can select either [PLAIN 1], [PLAIN 2], [RECYCLED PAPER], [THICK1], [THICK2], or [THICK3] for the paper
type.
You can select [THICK1] for the paper type.
Setting Drawer 33
You can select either [THICK1], [THICK2], or [THICK3] for the paper type.
y For details of the paper types, refer to the Copying Guide “Chapter 1: BEFORE USING EQUIPMENT”.
y You can select each button of the attribute to restrict the uses for a specific job. For example, if you select
[INSERT] for a drawer, the paper in the drawer is always used for copy insertion.
y When the thickness “THICK 1, 2 or 3” (THICK 1 only for the e-STUDIO456 Series), or an attribute other
than “NONE” is set for a drawer, the paper placed in this drawer will not be used for Automatic Paper
Selection (APS).
For details of APS, refer to the Copying Guide “Chapter 3: BASIC COPY MODES”.
y When an attribute other than “NONE” is set for a drawer, the Automatic Change of Paper Source function is
disabled for the paper in this drawer.
For details of this function, see the following page:
34 Setting Drawer
Managing Address Book

y P.35 “Managing contacts in address book”
y P.50 “Managing groups in address book”
Managing contacts in address book

The address book is made accessible by pressing [ADDRESS BOOK]. Entries in the address book are used to specify
e-mail addresses and/or fax numbers for fax transmission and Scan to E-mail.
In the address book, you can register up to 3000 contacts, which can contain a fax number, an e-mail address, or both in
each contact. When the FAX Unit (optional) is installed, you can also specify the option settings for the fax transmission in
each contact, such as transmission type, ECM, quality transmission, line select, and subaddress settings.
y You can use the registered fax numbers to specify the destinations for fax transmissions only when the FAX Unit
(optional) is installed.
y For the e-STUDIO456 Series or e-STUDIO856 Series, you can use e-mail addresses registered in the address
book to specify destinations for Scan to E-mail or Internet Fax only when the Scanner Kit (optional) or Printer/
Scanner Kit (optional) is installed.
In the ADDRESS BOOK menu, you can perform the following operations to manage contacts.
P.35 “Registering contacts”
P.41 “Editing contacts”
P.43 “Deleting contacts”
P.45 “Searching for contacts”
You can import and export address book data in the TopAccess administrator mode. For details, refer to the
TopAccess Guide “Chapter 8: [Administration] Tab Page”.
Registering contacts
The following two methods can be used to register new contacts in the address book.
P.35 “Registering contacts from the [USER FUNCTIONS] button”
P.39 “Registering contacts from Log lists”
Registering contacts from the [USER FUNCTIONS] button
1 Press [ADDRESS] in the USER menu.
The ADDRESS BOOK screen is displayed.

Managing Address Book 35

2 Press the [SINGLE] tab.
3 Press an undefined button to create a new contact and press [ENTRY].
The ADDRESS BOOK REGISTRATION screen is displayed.
If the touch panel does not display an undefined contact, press to display the next screen.
36 Managing Address Book

4 Press each button on the touch panel to enter the following contact information.
[FIRST NAME] — Press this button to enter the first name of the contact. This name will appear in the address
book list on the touch panel.
[LAST NAME] — Press this button to enter the last name of the contact. This name will appear in the address book
list on the touch panel.
[FAX NO.] — Press this button to enter the fax number of the contact.
[2ND FAX] — Press this button to enter the second fax number of the contact.
[E-MAIL] — Press this button to enter the e-mail address of the contact.
[CORP.] — Press this button to enter the company name of the contact.
[DEPT.] — Press this button to enter the department name of the contact.
[KEYWORD] — Press this button to enter a keyword for the contact. This keyword can be used to search for this
contact.
The following table shows the number of characters you can enter into each box.
Item The number of characters
[FIRST NAME] Up to 32 characters can be entered.
[LAST NAME]
[FAX NO.] Up to 128 characters can be entered.
[2ND FAX]
[E-MAIL] Up to 192 characters can be entered.
[CORP.] Up to 64 characters can be entered.
[DEPT.]
[KEYWORD] Up to 256 characters can be entered.
You must at least enter either [FIRST NAME] or [LAST NAME], and either [FAX NO.] or [E-MAIL] to register the
contact.

y When you press each button (excluding [FAX NO.] and [2ND FAX]), the on-screen keyboard is displayed.
Enter the value using the on-screen keyboard and press [OK] to set the entry. You can also use the digital
keys on the control panel to enter numerals.
y When you press [FAX NO.] and [2ND FAX], the following on-screen keyboard for entering the fax number
will be displayed. Press [Pause] to enter “-” in [FAX NO.] and [2ND FAX]. If you enter “-” in them, a three-
second pause is added for dialing the fax number.
You can also use the digital keys on the control panel to enter fax numbers.
5 Press [OPTION] to specify the default settings for a fax transmission.
y This is available only when the FAX Unit (optional) is installed.

y For details of the settings, refer to the GD-1250/GD-1260/GD-1270 Operator’s Manual for FAX Unit
“Chapter 6: SETTING ITEMS”.
6 Press [OK] to register the contact.
The contact is registered in the address book.

Registering contacts from Log lists
You can register information such as remote fax numbers and e-mail addresses in the address book from the Send/
Receive Log screen.
The following information can be registered from the Send Log:

y Remote fax numbers that were dialed by direct entry, or that were searched for by the LDAP server
y E-mail addresses that were manually entered, or that were searched for by the LDAP server
The following information can be registered from the Receive Log:

y Remote fax numbers that were dialed by direct entry, or that were searched for by the LDAP server for a polling
reception
y E-mail address of the sender
The following information can be registered from the Scan Log:

y E-mail addresses that were manually entered
1 Press [JOB STATUS] on the touch panel.
2 Press the [LOG] tab and press [SEND] (or [RECEIVE] or [SCAN]).
The SEND (or RECEIVE or SCAN) LOG list is displayed.
3 Select the job that includes the fax number or e-mail address you want to register into
the address book, and press [ENTRY].
To register e-mail addresses specified as Bcc contacts into the address book from the scan log, it is necessary
to enable the [BCC Address Display] option from the TopAccess - Email menu. If the [BCC Address Display]
option is disabled, the description [BCC Address] is displayed instead of an e-mail address in the Scan Log
screen. In this case, even if you select the description [BCC Address], [ENTRY] cannot be used. For
instructions on how to enable the [BCC Address Display] option, refer to the TopAccess Guide “Chapter 8:
[Administration] Tab Page”.

4 Enter the contact information.
For the description of each item, see step 4 in the following operation:

y For details of the settings, refer to the GD-1250/GD-1260/GD-1270 Operator’s Manual for FAX Unit
6 Press [OK] to register the contact.
The contact is registered in the address book.

Editing contacts
You can edit existing contacts in the address book.

3 Press the contact that you want to edit and press [EDIT].
The ADDRESS BOOK EDIT screen is displayed.
y If the touch panel does not display the contact that you want to edit, press to display the next screen.
y You can quickly search for the contact that you want to edit. To search for the contact, see the following
page:
P.45 “Searching for contacts”

4 Press each button on the touch panel to edit the contact information.

y For details on the settings, refer to the GD-1250/GD-1260/GD-1270 Operator’s Manual for FAX Unit
6 Press [OK] to save the contact.
The contact is edited.

Deleting contacts
You can delete existing contacts in the address book.

3 Press the contact that you want to delete and press [DELETE].
The message “Delete OK?” is displayed in the ATTENTION screen.
If the touch panel does not display the contact that you want to delete, press to display the next screen.

4 Press [YES] to delete the contact.
The selected contact is deleted.
Press [NO] to cancel the deletion.

Searching for contacts

The following two methods can be used to search the address book for contacts. They are useful to find the contact that
you want to edit.
P.45 “Searching for contacts by ID number”
P.46 “Searching for contacts by entering a search string”
Searching for contacts by ID number

3 Press [KNOWN ID].
The KNOWN ID screen is displayed.

4 Enter the ID Number using the digital keys and press [OK].
5 The touch panel displays the found contact. Press the contact and press [EDIT] to edit
the contact information, or press [DELETE] to delete the contact.
For instructions on editing the contact, see the following page:

Searching for contacts by entering a search string


3 Press [SEARCH].
The ADDRESS SEARCH screen is displayed.
4 Press the corresponding button(s) for the desired search category.
y When you press each button (excluding [FAX NO.]), the on-screen keyboard will be displayed.
y When you press [FAX NO.], the on-screen keyboard for entering the fax number will be displayed.

5y Enter the search string and press [OK].

On-screen keyboard
You can also use the digital keys on the control panel to enter numerals.
y On-screen keyboard for entering the fax number
Press [Pause] to enter “-” in [FAX NO.]. You can also use the digital keys on the control panel to enter fax numbers.
Contacts that contain the search string for the specified items will be found.
6 Specify the search string in the items that you require and press [SEARCH].
Press [CLEAR] to clear the search strings you entered.

7 The touch panel displays the found contacts. Press the desired contact and press [OK]
to edit the contact information.
For instructions on editing the contact, see the following page:


Managing groups in address book

You can create groups that contain multiple contacts. This enables you to specify groups instead of each recipient
separately when operating Scan to E-mail, or fax or Internet Fax transmissions.
In the address book, you can register up to 200 groups and each one can contain up to 400 members.
y One fax number or one e-mail address is counted as one destination. If you select a contact that contains both a
fax number and an e-mail address, it results in two destinations in the group.
y You can register fax numbers in the groups, however, you can use them to specify the destinations for fax
transmission only when the FAX Unit (optional) is installed.
In the GROUP menu, you can perform the following operations to manage groups.
P.50 “Creating new groups”
P.53 “Editing groups”
P.61 “Deleting groups”
P.63 “Searching for groups”
Creating new groups

You can create a new group in the address book.

2 Press the [GROUP] tab.
The group list is displayed.

3 Press an undefined button to create a new group and press [ENTRY].
The GROUP NO. REGISTRATION screen is displayed.
If the touch panel does not display an undefined group, press to display the next screen.
4 Press [GROUP NAME].
The on-screen keyboard is displayed.
5 Enter the group name and press [OK].

6 Press [OK].
The CHECK OF GROUP MEMBER screen is displayed.
7 Select the contacts that you want to add to the group, and then press [OK].
y To add contacts by selecting each contact manually, see the following page:
P.56 “Adding or removing contacts”
y To add contacts by searching for them by ID number, see the following page:
P.56 “Adding or removing contacts by searching by ID number”
y To add contacts by searching for them with a search string, see the following page:
P.58 “Adding or removing contacts by searching with a search string”
8 The new group is created and it appears on the touch panel.

Editing groups
You can edit the names of groups, or add or remove members in groups.

3 Press the group that you want to edit and press [EDIT].
The GROUP NO. EDIT screen is displayed.
y If the touch panel does not display the group that you want to edit, press to display the next screen.
y The following two methods can be also used to find a group that you want to edit.
P.63 “Searching for groups by ID number”
P.65 “Searching for groups by group name”

4 Press [GROUP NAME] to edit the group name.
y The on-screen keyboard is displayed.

y If you do not need to edit the group name, proceed to step 6.
5 Enter the group name and press [OK].

6 Press [OK].
The CHECK OF GROUP MEMBER screen is displayed.
y If you do not need to change the members in a group, proceed to the next step.
y If you need to change the members in a group, see the following pages:
- Adding or removing contacts by selecting each contact manually
P.56 “Adding or removing contacts”
- Adding or removing contacts by searching for them by ID number
P.56 “Adding or removing contacts by searching by ID number”
- Adding or removing contacts by searching for them with a search string
P.58 “Adding or removing contacts by searching with a search string”
The contacts that have been registered in the group are highlighted.
7 Press [OK].
The group is saved.

Adding or removing contacts
1 Press contacts that are not highlighted to add them to the group, or press highlighted
contacts to remove them from the group, and then press [OK] to save the group.
y To add/remove both the fax number and e-mail address of a contact to/from the group, press the contact name.
y To add/remove only the fax number of a contact to/from the group, press in the contact.
y To add/remove only the e-mail address of a contact to/from the group, press in the contact.
y Press or to display contacts on different pages.

y You can also clear all highlighted contacts by pressing [ALL CLEAR].
Adding or removing contacts by searching by ID number
1 Press [KNOWN ID].

The touch panel displays the found contact.
3 Press the non-highlighted contact to add it to the group, or press the highlighted
contact to remove it from the group, and then press [OK] to save the group.

Adding or removing contacts by searching with a search string
1 Press [SEARCH].
The ADDRESS SEARCH screen is displayed.
2 Press the corresponding button(s) for the desired search category.
y When you press each button (excluding [FAX NO.]), the on-screen keyboard will be displayed.
y When you press [FAX NO.], the on-screen keyboard for entering the fax number will be displayed.
3y Enter the search string and press [OK].

On-screen keyboard

y On-screen keyboard for entering the fax number
Press [Pause] to enter “-” in [FAX NO.]. You can also use the digital keys on the control panel to enter fax numbers.
Contacts that contain the search string for the specified items will be found.
4 Specify the search string in the items that you require and press [SEARCH].
The touch panel displays the found contacts.
Press [CLEAR] to clear the search strings you entered.

5 Press the non-highlighted contacts that you want to add to the group, or press the
highlighted contacts that you want to remove from the group, and then press [OK] to
save the group.
Press or to display the found contacts on different pages if one page is not enough to display them.

Deleting groups
You can delete a group from the address book.
Though the selected group is deleted from the group list, the contacts still remain in the [SINGLE] tab. However, if the
selected contact is deleted from the single list, this is also the case in the [GROUP] tab.


3 Press the group that you want to delete and press [DELETE].
The message “Delete OK?” is displayed in the ATTENTION screen.
If the touch panel does not display the group that you want to delete, press to display the next screen.
4 Press [YES] to delete the group.
The selected group is deleted.

Searching for groups

The following two methods can be used to search the address book for groups. This function is useful for finding a group
that you want to edit.
P.63 “Searching for groups by ID number”
P.65 “Searching for groups by group name”
Searching for groups by ID number

3 Press [KNOWN ID].

The touch panel displays the found group.
5 Press the group and press [EDIT] to edit the group information, or press [DELETE] to
delete the group.
For instructions on editing groups, see the following page:


Searching for groups by group name

3 Press [SEARCH].
The GROUP SEARCH screen is displayed.

4 Press [GROUP NAME] to specify the search string.
5 Enter the search string and press [OK].
Groups that contain the search string in the [GROUP NAME] box will be found.

6 Press [SEARCH].
The touch panel displays the found groups.
7 Press the desired group and press [OK] to edit the group information.
For instructions on editing groups, see the following page:


Confirming the members of a group

You can confirm the contacts that are registered in a group.


3 Press [CONTENTS] of the group whose members you want to confirm.
The contacts registered in the group are displayed.
In the CONTENTS screen, you will see all the fax numbers listed first, and then all the e-mail addresses.

Checking E-mail
This function allows you to check for new e-mails (Internet Faxes) on the POP3 server.
It is necessary to configure the POP3 server using TopAccess to perform this function. For instructions on how to
configure the POP3 server, refer to the TopAccess Guide “Chapter 8: [Administration] Tab Page”.
The equipment also automatically checks for new e-mails on the POP3 server.
1 Press [CHECK E-MAIL] in the USER menu.
The equipment begins communicating with the POP3 server. If a new e-mail is on the POP3 server, the equipment
automatically prints the e-mail data after retrieving them from the POP3 server.

70 Checking E-mail
Setting BIP Printing

[Bluetooth PRINTING] is available only when the Bluetooth Module (optional) is installed. For instructions on how to set
BIP printing, refer to the GN-2010/GN-2020 Operator’s Manual for Bluetooth Module “Chapter 1: SETTING UP
BLUETOOTH”.
Setting BIP Printing 71

Change User Password

When the MFP Local Authentication feature is used, this function allows each user to change his or her authentication
password that has been entered in the authentication screen.
1 Press [CHANGE USER PASSWORD] in the USER menu.
The CHANGE USER PASSWORD screen is displayed.
y To display the USER menu, see the following page:

y [CHANGE USER PASSWORD] is available only when the MFP Local Authentication feature is enabled.
2 Change the password.

1) Press [OLD PASSWORD] to enter the current password.
2) Press [NEW PASSWORD] to enter the new password.
3) Press [RETYPE NEW PASSWORD] to re-enter the new password.
4) Press [OK] to save the new password.
You will be returned to the USER menu screen.
y When you press each button ([OLD PASSWORD], [NEW PASSWORD], and [RETYPE NEW
PASSWORD]), the on-screen keyboard is displayed. Enter the value using the on-screen keyboard and
press [OK] to set the entry. You can also use the digital keys on the control panel to enter numerals.
y The input password appears as asterisks (*) in the [OLD PASSWORD], [NEW PASSWORD], and [RETYPE
NEW PASSWORD] boxes.
72 Change User Password

SETTING ITEMS (ADMIN)
2.
Entering Admin Menu ............................................................................................................ 75

Setting General Functions..................................................................................................... 77
Setting the device information ..............................................................................................................................77
Setting the notification ..........................................................................................................................................80
Changing the administrator password and resetting the service password .........................................................82
Setting the date and time .....................................................................................................................................85
Setting the energy saver modes...........................................................................................................................88
Setting the calibration and registration display level ............................................................................................93
Setting the calibration ...........................................................................................................................................94
Setting the registration .........................................................................................................................................99
Setting the option ...............................................................................................................................................100
Setting the drawer set pop-up and paper misfeed recovery pop-up...................................................................101
Setting the status message ................................................................................................................................102
Setting the auto clear function............................................................................................................................103
Managing the option licenses .............................................................................................................................105
Adding or removing the display languages ........................................................................................................109
Updating your system......................................................................................................................................... 114
Creating or installing cloning files ....................................................................................................................... 117
Setting the panel calibration ...............................................................................................................................124
Exporting logs.....................................................................................................................................................127
Job skip ..............................................................................................................................................................129
Changing the keyboard layout............................................................................................................................131
Setting Network Functions.................................................................................................. 134

Setting the TCP/IP protocol (IPv4) .....................................................................................................................134
Setting the IPv6 protocol ....................................................................................................................................139
Setting the IPX/SPX protocol .............................................................................................................................148
Setting the NetWare settings..............................................................................................................................149
Setting the SMB protocol....................................................................................................................................151
Setting the AppleTalk protocol............................................................................................................................153
Setting the HTTP network service ......................................................................................................................155
Setting the Ethernet speed.................................................................................................................................157
Setting the LDAP services and the filtering functions.........................................................................................159
IPsec (IP security) setting...................................................................................................................................161
Network check ....................................................................................................................................................163
Setting Copy Functions ....................................................................................................... 166

Setting Fax Functions.......................................................................................................... 169
Setting the discard and reduction print option for the RX print ...........................................................................169
Setting File Functions.......................................................................................................... 171

Setting E-mail Functions ..................................................................................................... 172
Setting Internet Fax Functions............................................................................................ 175

Setting Security Functions ................................................................................................. 177
Managing certificates ......................................................................................................................................... 177
Setting secure PDF ............................................................................................................................................ 185
Performing the integrity check............................................................................................................................ 187
Setting List/Report............................................................................................................... 190

Printing Lists ........................................................................................................................ 195
Setting Printer/e-Filing Functions ...................................................................................... 196
Wireless Settings and Bluetooth Settings......................................................................... 199
Change User Password....................................................................................................... 200
IEEE 802.1X Authentication Setting ................................................................................... 201
Setting IEEE802.1X authentication .................................................................................................................... 201
Resetting the equipment settings back to the factory defaults....................................... 215

2 SETTING ITEMS (ADMIN)
Entering Admin Menu

Follow the steps below to enter the ADMIN menu in the USER FUNCTIONS screen.
1 Press the [USER FUNCTIONS] button on the control panel to enter the USER
FUNCTIONS menu.
2 Press the [ADMIN] tab.

y When the User Management feature is disabled, you must enter the administrator password.
Proceed to the next step.
y When the User Management feature is enabled, you must log into the MFP as a user having the administrator
privilege.
When you press the [ADMIN] tab, the ADMIN menu will be displayed.
Proceed to step 5.
If you log into the MFP as a user who has no administrator privilege, the [ADMIN] tab will be unavailable.
Setting role information allows you to give privileges to users. For details of role information, refer to the
TopAccess Guide “Chapter 7: [User Management] Tab Page”.
3 Press [PASSWORD].
4 Enter the administrator password and press [OK].
The ADMIN menu is displayed.
y If the administrator password has not been changed before, enter the default administrator password
“123456”.
y The input password appears as asterisks (*). You can also use the digital keys on the control panel to enter
numerals.
Entering Admin Menu 75

5 Continue the administrative operation that you require.
ADMIN menu (1/2) ADMIN menu (2/2)
P.77 “Setting General Functions”

P.134 “Setting Network Functions”
P.169 “Setting Fax Functions”
P.171 “Setting File Functions”
P.172 “Setting E-mail Functions”
P.175 “Setting Internet Fax Functions”
P.177 “Setting Security Functions”
P.190 “Setting List/Report”
P.195 “Printing Lists”
P.196 “Setting Printer/e-Filing Functions”
P.199 “Wireless Settings and Bluetooth Settings”
P.200 “Change User Password”
P.201 “IEEE 802.1X Authentication Setting”
P.215 “Resetting the equipment settings back to the factory defaults”
y [WIRELESS SETTING] in the ADMIN menu is available only when the Wireless LAN Module (optional) is
installed. For details on [ WIRELESS SETTING], refer to the GN-1060 Operator’s Manual for Wireless
LAN Module “Chapter 1: SETTING UP WIRELESS NETWORK”.
y [Bluetooth SETTINGS] in the ADMIN menu is available only when the Bluetooth Module (optional) is
installed. For details on [Bluetooth SETTINGS], refer to the GN-2010/GN-2020 Operator’s Manual for
Bluetooth Module “Chapter 1: SETTING UP BLUETOOTH”.
76 Entering Admin Menu

Setting General Functions

y P.77 “Setting the device information” y P.102 “Setting the status message”
y P.80 “Setting the notification” y P.103 “Setting the auto clear function”
y P.82 “Changing the administrator password and y P.105 “Managing the option licenses”
resetting the service password”
y P.85 “Setting the date and time” y P.109 “Adding or removing the display languages”
y P.88 “Setting the energy saver modes” y P.114 “Updating your system”
y P.93 “Setting the calibration and registration y P.117 “Creating or installing cloning files”
display level”
y P.94 “Setting the calibration” y P.124 “Setting the panel calibration”
y P.99 “Setting the registration” y P.127 “Exporting logs”
y P.100 “Setting the option” y P.129 “Job skip”
y P.101 “Setting the drawer set pop-up and paper y P.131 “Changing the keyboard layout”
misfeed recovery pop-up”
Setting the device information

You can set the device information of this equipment. These items appear in the Device page of TopAccess, a web-based
device management utility.
1 Press [GENERAL] in the ADMIN menu (1/2).
The GENERAL menu (1/2) is displayed.
To display the ADMIN menu, see the following page:

P.75 “Entering Admin Menu”

2 Press [DEVICE INFORMATION].
The DEVICE INFORMATION screen is displayed.

2.SETTING ITEMS (ADMIN)
[LOCATION] — Press this button to enter the location of this equipment.

[SERVICE PHONE NUMBER] — Press this button to enter the service call number.
[CONTACT INFORMATION] — Press this button to enter the name of the service technician.
[ADMIN. MESSAGE] — Press this button to enter an administration message for users.
The following table shows the number of characters you can enter into each box.
Item The number of characters
[LOCATION] Up to 64 characters can be entered.
[SERVICE PHONE NUMBER] Up to 32 numbers can be entered.
[CONTACT INFORMATION] Up to 64 characters can be entered.
[ADMIN. MESSAGE] Up to 20 characters can be entered.
y When you press each button (excluding [SERVICE PHONE NUMBER]), the on-screen keyboard is
displayed. Enter the value using the on-screen keyboard and press [OK] to set the entry. You can also use
the digital keys on the control panel to enter numerals.
y When you press [SERVICE PHONE NUMBER], the following on-screen keyboard for entering the fax
number will be displayed. Press [Pause] to enter “-” in [SERVICE PHONE NUMBER]. If you enter “-” in
them, a three- second pause is added for dialing the fax number.
You can also use the digital keys on the control panel to enter fax numbers.

Setting the notification

You can set the notification mail to send a notification message when specified events occur on the equipment, such as
toner empty, paper empty, and serviceman call.
You can specify up to three e-mail addresses for the destination of the notification message.
You can specify events that you want to be notified about using the TopAccess web utility. For instructions on how to
specify events for notification, refer to the TopAccess Guide “Chapter 8: [Administration] Tab Page”.
To enable this function, there must be a SMTP server in your network. In addition, the settings to enable Internet
communication on this equipment must be configured correctly.

2 Press [NOTIFICATION].
The NOTIFICATION screen is displayed.

3 Press [E-MAIL].
4 Enter the e-mail address and press [OK].
y You can specify up to three e-mail addresses to which notification messages will be sent, as required. When
you enable notification, you must enter at least one e-mail address.
y You can also use the digital keys on the control panel to enter numerals.
5 Press [ON] for the e-mail address to receive notification and press [OK].
To disable notification for an e-mail address, press [OFF].
[ON] is available after you enter an e-mail address.

Changing the administrator password and resetting the service password

This menu allows you to change the administrator password. It also allows you to reset the service password in case the
service technician who is in charge of this equipment forgets it.

2 Press [PASSWORD SETUP].
The PASSWORD SETUP menu is displayed.
P.83 “Changing the administrator password”

P.84 “Resetting the service password”

Changing the administrator password
1 Press [ADMIN PASSWORD].
The screen for changing the administrator password is displayed.
2 Press [OLD PASSWORD].
3 Enter the current administrator password and press [OK].
The input password appears as asterisks (*). You can also use the digital keys on the control panel to enter
numerals.
If the administrator password is being changed for the first time, enter “123456” in the [OLD PASSWORD] box.

4 Set new password and complete the setting.

1) Press [NEW PASSWORD] to enter new password.
2) Press [RETYPE NEW PASSWORD] to enter the new password again.
3) Press [OK].
When you press [NEW PASSWORD] and [RETYPE NEW PASSWORD], the on-screen keyboard is displayed.
Enter the value using the on-screen keyboard and press [OK] to set the entry. You can also use the digital keys
on the control panel to enter numerals.
Specify the 6 to 64-digit administrator’s password. You can use alphanumerics and the following symbols.
! # $ ( ) * + , - . / : ; = ? @ \ ^ _ ` { | } ~
Resetting the service password
1 Press [RESET SERVICE PASSWORD].
The message “Are you sure?” is displayed in the ATTENTION screen.
2 Press [YES] to reset the service password.
Press [NO] to cancel the operation.

Setting the date and time

The clock built in to this equipment can be set by entering the date and time using the digital keys.
When the time settings of the equipment are adjusted using the SNTP service, this cannot be done manually for the
date and time. You can make settings for the SNTP service in the TopAccess administrator mode. For details, refer to
the TopAccess Guide “Chapter 8: [Administration] Tab Page”.
1 Press [GENERAL] in the ADMIN (1/2) menu.

2 Press [CLOCK].
The CLOCK menu is displayed.
P.86 “Changing the date and time”

P.87 “Changing the date format”

Changing the date and time
1 Press [DATE/TIME].
The DATE/TIME screen is displayed.
2 Highlight the section that you want to edit using the arrow buttons, enter the number
using the digital keys, and press [OK].
You will be returned to the CLOCK menu.
When you change either “YEAR”, “MONTH”, or “DATE”, the days of week in the DAY section will be set
automatically.

Changing the date format
1 Press [DATE FORMAT].
The DATE FORMAT screen is displayed.
2 Press the desired date format button.
You will be returned to the CLOCK menu.

Setting the energy saver modes

The following energy saver modes are available in this menu.
y Weekly timer
Using the built-in weekly timer, you can have the equipment automatically turned ON and OFF at specified times. For
instance, you can set the timer for the starting time and closing time of your office so that the copier will automatically
turn itself ON and OFF at those specified times.
y You can turn on the power by simply pressing the [START] button on the control panel when the device is in the
Sleep or Super Sleep mode by the weekly timer.
y When the power switch is turned off, the weekly timer does not work.
y Auto Power Save mode

This function allows the equipment to automatically go into the energy saver mode if it is left inactive for a certain
period of time.
y Sleep mode/Super Sleep mode
This function puts the equipment into the Sleep or Super Sleep mode if it is left inactive for a certain period of time. In
the Sleep or Super Sleep mode, power to the unused sections of this equipment is shut off while this equipment is in
the standby status. Power consumption in the standby status becomes smallest in the Super Sleep mode. In the
standby status, power consumption in the Sleep mode is larger than that in the Super Sleep mode but is smaller than
that in the Auto Power Save mode.
For the types of Energy Saver modes and procedures for entering each mode, refer to the Quick Start Guide
“Chapter 1: PREPARATIONS”.
Neither the [AUTO POWER SAVE] nor [SLEEP/SUPER SLEEP] button is displayed in the European version.
Contact your service representative to change the default setting for each button.


2 Press [ENERGY SAVER].
The ENERGY SAVER menu is displayed.
P.89 “Setting the weekly timer”

P.91 “Setting the Auto Power Save mode”
P.91 “Setting the Sleep or Super Sleep mode”
Setting the weekly timer
1 Press [WEEKLY TIMER].
The TIMER screen is displayed.

2 Check the settings on the display. If corrections are required, press [CHANGE].
If no corrections are required, press [OK] and complete the operation.
3 Make settings for the weekly timer.

1) Press the desired day of the week button.
2) Press [ON] to enter the time the device wakes up from the Sleep or Super Sleep mode.
Use the arrow buttons to move the cursor and enter “Hour” and “Minute”.
3) Press [OFF] to enter the time to put the device into the Sleep or Super sleep mode.
Use the arrow buttons to move the cursor and enter “Hour” and “Minute”.
4) Press [OK] to save the settings.
y If you want to clear an entered time, press the [CLEAR] button on the control panel.
y If you want to put the equipment into the Sleep or Super Sleep mode for an entire day, enter the same time in both
the [ON] and [OFF] boxes.
Example) When you enter “0:00” in both the [ON] and [OFF] boxes for [SUN],
the equipment automatically goes into the Sleep or Super Sleep mode at the [OFF] time specified for [SAT]. The
Sleep or Super Sleep mode is kept until the [ON] time specified for [MON] comes.
y If you do not want to put the equipment into the Sleep or Super Sleep mode for an entire day, make settings for the
desired day of the week button as follows:
[ON]: 0:00 / [OFF]: 24:00
The equipment does not go into the Sleep or Super Sleep mode for an entire day, which is activated by the weekly
timer function. However, the equipment automatically goes into the Sleep or Super sleep mode according to the
time value set for [SLEEP/SUPER SLEEP], if it is left inactive for a certain period of time.

Setting the Auto Power Save mode
1 Press [AUTO POWER SAVE].
The AUTO POWER SAVE screen is displayed.
2 Press the desired period of time (in minutes) that this equipment should wait before the
Auto Power Save mode is activated.
The Auto Power Save mode setting is completed, and you will be returned to the previous screen.
Setting the Sleep or Super Sleep mode
1 Press [SLEEP/SUPER SLEEP].
The SLEEP/SUPER SLEEP screen is displayed.

2 Specify the following items as required and complete the setting.

1) Press the desired period of time (in minutes) that this equipment should wait before the Sleep or Super Sleep
mode is activated.
2) Select whether this equipment enters the Sleep mode or the Super Sleep mode when a specified period of time
has passed. When [Enable] is selected, this equipment enters the Super Sleep mode.
3) Press [OK].
y The equipment may not enter this mode at the set timing depending on its operating status.
y This equipment does not enter the Super Sleep mode even if [ENABLE] is selected for this setting in the
following cases:
- A particular option (any of the Wireless LAN Module, Bluetooth Module and e-BRIDGE ID Gate) is
installed.
- The IPsec function (optional) is enabled.
- IEEE 802.1X authentication is enabled.
- IPv6 is enabled and the IPv6 address is not assigned manually.
- POP3 client setting is enabled and under any of the following conditions:
(1) The scan rate is set to other than 0 minute.
(2) A POP3 server address is entered.
(3) An account name is entered.
- In the network setting, ETHERNET is set to [AUTO (-1000MB)] or [1000BASE FULL] (Applicable only
for the e-STUDIO456 Series and e-STUDIO856 Series).
- A particular network protocol (AppleTalk or IPX/SPX) is enabled.
y When the equipment is under the above conditions, [ENABLE] or [DISABLE] of [SUPER SLEEP] cannot be
changed.
y For protocols available for recovering this equipment from the Super Sleep mode, refer to the TopAccess
Guide “Chapter 8: [Administration] Tab Page”.

Setting the calibration and registration display level

You can set whether this equipment will use the calibration and registration settings that are operated by a user or
administrator.
Each button ([CALIBRATION], [REGISTRATION]) appears under the USER menu or ADMIN menu according to this
option.
1 Press [GENERAL] in the Admin menu (1/2).

2 Press [DISPLAY LEVEL].
The DISPLAY LEVEL screen is displayed.
3 Press [USER] or [ADMIN] for each option and press [OK].
The Display Level setting is completed.

Setting the calibration

This function automatically calibrates the color gradation of the machine. You can use this function when the shading and
hue cannot be reproduced accurately because of the following reasons:
y For color models: When the shading of the image is not appropriate, or when the hue has deviated in copy and printing
jobs
y For monochromatic models: When the shading of the copied image is not appropriate
y The calibration setting in the ADMIN menu can be performed only when an administrator has set the Calibration
Display Level to [ADMIN].
y Place LT or A4 paper (recommended paper) in the drawer*1 before starting the calibration. If any other paper is
used, calibration may not be performed properly.
y If the glass is dirty or any foreign objects are stuck to it, calibration may not be performed properly. Keep the glass
clean.
y Never raise the original cover or the Reversing Automatic Document Feeder*2, or open the front cover while the
calibration is in progress. If this does happen, calibration cannot be finished properly.
y Interrupt copying is not available during the calibration.
y If the color often deviates, call your service technician.
*1 Place paper in the Large Capacity Feeder if one is installed. If not, place paper in the uppermost drawer in which A4 or LT has been
registered.
*2 The Reversing Automatic Document Feeder is optional for the e-STUDIO4540C Series and e-STUDIO456 Series.
1 Place the paper to be used for the calibration in the drawer.

Place paper in the Large Capacity Feeder if one is installed. If not, place paper in the uppermost drawer in which
A4 or LT has been registered.


3 Press [CALIBRATION].
The CALIBRATION menu is displayed.
P.95 “Setting the copy calibration”

P.97 “Setting the print calibration”
y For the e-STUDIO6550C Series, [600dpi PRINT] and [1200dpi PRINT] are provided instead of [PRINT].
y For the e-STUDIO456 Series or e-STUDIO856 Series, only [COPY] is displayed. [PRINT] is not displayed.
Setting the copy calibration
1 Press [COPY].

2 Press [DEFAULT] to set the default calibration setting, or [CALIBRATION] to adjust the
calibration setting.
y When you press [DEFAULT], the system maintains the default calibration setting and returns to the previous
screen.
y When you press [CALIBRATION], a chart is printed out and the calibration guide illustration is displayed on the
touch panel.
3 Place the printed chart face down on the glass, so that the two black rectangular marks
are placed on the left side.
4 Press the [START] button on the control panel.

The calibration begins. Do not operate the equipment until the message “Scanning and calibrating” disappears.
If the chart is not properly placed, the message “Set chart correctly” is displayed on the touch panel. In this
case, return to step 3 and realign the chart.

Setting the print calibration
1 Press the following buttons as required.
Press [PRINT].
Press either of the following buttons.

y [600dpi PRINT]
Press this button to calibrate for the 600 dpi print jobs.
y [1200dpi PRINT]
Press this button to calibrate for the 1200 dpi print jobs.
2 Press [DEFAULT] to set the default calibration setting, or [CALIBRATION] to adjust the
calibration setting.
y When you press [DEFAULT], the system maintains the default calibration setting and returns to the previous
screen.
y When you press [CALIBRATION], a chart is printed out and the calibration guide illustration is displayed on the
touch panel.

3 Place the printed chart face down on the glass, so that the two black rectangular marks
are placed on the left side.
4 Press the [START] button on the control panel.

The calibration begins. Do not operate the equipment until the message “Scanning and calibrating” disappears.
If the chart is not properly placed, the message “Set chart correctly” is displayed on the touch panel. In this
case, return to step 3 and realign the chart.

Setting the registration

When color misregistration occurs, this function allows you to align the position of each color.
This option is available for the e-STUDIO6550C Series and e-STUDIO4540C Series.
The registration setting in the ADMIN menu can be performed only when an administrator has set the Registration
Display Level to [ADMIN].

2 Press [REGISTRATION].
The REGISTRATION screen is displayed.
3 Press [YES] to start the registration.
The registration process begins.

Setting the option

This function allows you to select whether hole punching on sheets of tab paper is enabled.
This option is available only for the e-STUDIO856 Series with the Hole Punch Unit (optional) installed.

2 Press [OPTION].
The OPTION screen is displayed.
3 Press [ON] to enable hole punching on sheets of tab paper, and press [OK].

Setting the drawer set pop-up and paper misfeed recovery pop-up
You can set whether or not to display a message to ask users to change the paper size setting every time you open and
close the drawer, or to continue copying or printing after clearing a paper misfeed.

2 Press [POP UP].
The POP UP screen is displayed.
3 Press [ENABLE] or [DISABLE] for each option and press [OK].
DRAWER SET — When this option is enabled, this equipment displays a message asking users to change the
paper size or paper type setting every time they open and close the drawer.
PAPER MISFEED RECOVERY — When this option is enabled, this equipment displays a message asking users to
continue copying or printing when a paper misfeed is cleared. When this option is disabled, copying or printing will
be continued automatically when a paper misfeed is cleared.

Setting the status message

This function allows the equipment to display the status message at the bottom of the touch panel to notify you of the
occurrence of specified events, such as when paper has run out and toner is low.

2 Press [STATUS MESSAGE].
The STATUS MESSAGE screen is displayed.

3 Press [ON] or [OFF] for each status message and press [OK].
TONER NEAR EMPTY MESSAGE — When you select [ON], this message will be displayed at the lower left of the
screen when toner is low in each toner cartridge.
PAPER EMPTY MESSAGE — When you select [ON], “Paper Empty” will be displayed at the lower left of the
screen if there is no paper in a drawer.
LEFT DRAWER (LCF) PAPER EMPTY MESSAGE — When you select [ON], “Paper Empty” will be displayed at
the lower left of the screen if the left tray of the Tandem Large Capacity Feeder is out of paper.
The status message “LEFT DRAWER (LCF) PAPER EMPTY MESSAGE” applies only to e-STUDIO6550C
Series with the Tandem Large Capacity Feeder installed.
Setting the auto clear function

This function sets how long the machine waits before clearing the previous functions set on the control panel.


2 Press [AUTO CLEAR].
The AUTO CLEAR screen is displayed.
3 Press the button that indicates the desired time in seconds.
y The Auto Clear function has been set to the selected time.
y If you want to disable the Auto Clear function, press [NO LIMIT].
When [NO LIMIT] is selected, the screen will not be cleared in all mode operations including the USER
FUNCTION, JOB STATUS, and TEMPLATE screens.

Managing the option licenses

This menu allows you to view product information, such as the license ID for certain options. It also allows you to install
these options on the equipment if necessary.
For installation, be sure to follow the service technician’s instructions.

2 Press [LICENSE MANAGEMENT].
The LICENSE MANAGEMENT screen is displayed, and you can view the options already installed on the
equipment.

P.106 “Viewing product information”

P.107 “Installing the option”
For installation, be sure to follow the service technician’s instructions.
Viewing product information
1 Select the option for which you want to confirm product information, and press
[DETAILS].
The LICENSE DETAILS screen is displayed.
2 After you confirm product information, press [CLOSE].
You will be returned to the LICENSE MANAGEMENT screen.
The following information is displayed.

y Product name: Option name
y License ID: License ID
y Date: The date and time of when the option has been installed

Installing the option
1 Press [INSTALL].
The LICENSE INSTALLATION screen is displayed.
2 Connect your USB storage device to the USB port on the equipment.
The SELECT A FILE screen is displayed.
For the location of the USB port on the equipment, refer to the Quick Start Guide “Chapter 1:
PREPARATIONS”.
3 Select the option that you want to install, and press [INSTALL].
The installation confirmation screen is displayed.

4 Press [YES].
The installation begins.
Do not disconnect the USB storage device until the data transfer is complete. Removing the device while data
are being transferred could destroy them or cause a malfunction of the equipment.
5 When the installation is complete, press [OK].
The option which has just been installed is displayed in the LICENSE MANAGEMENT screen.
If the installation fails, the message “It failed in the installation. Do you retry?” will be displayed in the CAUTION
screen. In this case, press [YES] to perform the installation again.
6 Disconnect the USB storage device from the USB port on the equipment.
After the installation is complete, it is necessary to reboot the equipment. When the message “Reboot the
machine” is displayed on the touch panel, turn the power of the equipment OFF and then back ON by using the
[POWER] button on the control panel.

Adding or removing the display languages

This menu allows you to add new languages to be used on the touch panel, and also to remove those you no longer need.
In this menu, you can also change the default language used on the touch panel to a different one.
y The following language packs are initially installed on the equipment.

English (US) English (UK) German French Spanish
Italian Danish Finnish Norwegian Swedish
Dutch Polish Russian
y For information about languages which can be newly added, contact your service technician.

2 Press on the GENERAL menu (1/2) screen.

3 Press [LANGUAGES].
The LANGUAGES screen is displayed.
P.110 “Adding the language”

P.112 “Removing the language”
P.113 “Setting the default language”
When adding a language, store the desired language pack in the root directory of your USB storage device in
advance.
Adding the language
1 Press [INSTALL].
The LOCALIZATION PACK INSTALLATION screen is displayed.

2 Connect your USB storage device in which the language pack is stored to the USB port
on the equipment, and [OK].
PREPARATIONS”.
3 Select the language pack that you want to install, and press [INSTALL].
4 Press [YES].

5 When the installation is complete, press [OK].
You will be returned to the GENERAL menu (2/2).
If the installation fails, the message “Installation Failed.” will be displayed in the CAUTION screen. In this case,
press [CLOSE], and perform the installation again.
Removing the language
1 Select the language pack that you want to remove, and press [DELETE].
The deletion confirmation screen is displayed.
The language packs for English (US), English (UK), and the default language cannot be removed.
2 Press [YES].
When the language pack is removed, you will be returned to the LANGUAGES screen.

Setting the default language
1 Select the language to be used as the default, and press [SET DEFAULT].
The mark is displayed beside the selected default language.
2 Press [OK].
The setting is completed, and you will be returned to the previous screen.

Updating your system

This menu allows you to update the system of the equipment by installing the updating configuration files.
y To obtain the updating configuration files, contact your service technician.

y Before performing the operation, store the updating configuration files in the root directory of your USB storage
device in advance.

3 Press [SYSTEM UPDATES].
The SYSTEM UPDATES screen is displayed, and you can view the software currently installed and the respective
versions.

4 Press [INSTALL].
A message appears prompting you to insert the USB media.
5 Connect your USB storage device in which the files for updating the system are stored
to the USB port on the equipment, and [OK].
The USB LIST screen is displayed.
PREPARATIONS”.
6 Select the file type, and press [OK].
The SYSTEM UPDATES screen is displayed.

7 Select the file that you want to install, and press [INSTALL].
8 Press [YES].
y Do not disconnect the USB storage device until the data transfer is complete. Removing the device while
data are being transferred could destroy them or cause a malfunction of the equipment.
y When you press [YES] in the above screen while jobs are being processed, the message “Process cannot
be performed while Job is processing or Admin function is in progress.” will be displayed in the CAUTION
screen. In this case, press [CLOSE], and wait until processing is complete, and then perform the installation
again.
9 When the installation is complete, disconnect the USB storage device from the USB
port on the equipment, and press [OK] to reboot the equipment.
Your system is now updated. When updating your system is complete, the equipment will be automatically
rebooted.

Creating or installing cloning files

This menu allows you to create duplicate files of the setting data and user data by using the cloning function. These files
can also be installed on other equipment of the same e-STUDIO series. It is convenient to apply the same settings for
multiple equipment.
The duplicate files are compatible with the same series of the TOSHIBA MFP, not with other series. For example, the
duplicate files created in the e-STUDIO4540C can be installed on other e-STUDIO4540C Series, not on the
e-STUDIO6550C Series.
For details of the cloning function, contact your service representative.


3 Press [CLONING].
The CLONING screen is displayed.
P.118 “Installing the cloning data”

P.122 “Creating cloning files”
When installing the cloning data, store the corresponding files in the root directory of your USB storage device
in advance.
Installing the cloning data
1 Press [INSTALL CLONE DATA].
The CLONE DATA INSTALLATION screen is displayed.

2 Connect your USB storage device in which the cloning files are stored to the USB port
on the equipment, and press [OK].
PREPARATIONS”.
3 Select the file that you want to install, and press [INSTALL].
The OPEN CLONE FILE screen is displayed.
You can choose only one file in one operation.
4 Confirm the file name and file contents, and press [INSTALL].
The PASSWORD REQUEST screen is displayed.

5 Press [PASSWORD].
6 Enter the password and press [OK].
You will be returned to the PASSWORD REQUEST screen.
The input password appears as asterisks (*). You can also use the digital keys on the control panel to enter
numerals.
7 Press [OK].

8 Press [YES].
9 When the installation is complete, disconnect the USB storage device from the USB
port on the equipment, and press [OK] to reboot the equipment.

Creating cloning files
1 Press [CREATE CLONE FILE].
The CREATE CLONE FILE screen is displayed.
2 Connect your USB storage device, and select the data that you want to duplicate, and
then press [SAVE].
The SAVE AS screen is displayed.
y For the location of the USB port on the equipment, refer to the Quick Start Guide “Chapter 1:
PREPARATIONS”.
y If you do not need to duplicate, press the data category button(s) to clear the highlighting.
y Press [DETAILS] to confirm which data are duplicated.
Data category Data to be duplicated
[Security] Secure Erase, Authentication
[Default Setting] General, Copy, Scan, Fax, Internet Fax, Fax/Internet Fax Received Forward, Email,
Save as File, Printer, Notification, Log Settings, EWB Settings
[User Management] User, Group, Role, Quota, Department Code, My Menu with Template/Address Book
[Network/Print Service] Network settings, Print service, Wireless LAN, Bluetooth, Directory Service
[Address Book] Address Book
[Address Book + Address Book, Template, Mailboxes
Template + MailBoxes]

3 Enter the file name, and set the password, and then save the file.
1) Press [File Name] to enter the file name.
Up to 128 alphanumeric characters can be entered for the file name.
2) Press [PASSWORD] to enter a password.
3) Press [RETYPE PASSWORD] to enter the password again.
4) Press [SAVE].
Creating of the cloning files begins.
When you press [File Name], [PASSWORD], and [RETYPE PASSWORD], the on-screen keyboard is
displayed. Enter the value using the on-screen keyboard and press [OK] to set the entry. You can also use the
digital keys on the control panel to enter numerals.
4 When the creating of the cloning files is complete, press [OK].
You will be returned to the CLONING screen.
y When creating the cloning files fails, the message “The File Save Failed.” will be displayed in the CAUTION
screen. In this case, press [CLOSE], and perform the operation again.
y When the memory of your USB storage device becomes full while the cloning files are being saved, the
message “USB Media is full. Change USB Media.” will be displayed in the ATTENTION screen. In this case,
change the USB storage device to a new one, and perform the operation again.

Setting the panel calibration

When the buttons on the touch panel are hardly to be pressed, this function allows you to adjust the position of each
button.

3 Press [PANEL CALIBRATION].
The panel calibration operation screen (1) is displayed.

4 Touch the center of the + mark with a stylus, referring to the message displayed on the
touch panel.
touch panel.
touch panel.

touch panel.
When the panel calibration operation is completed, the GENERAL menu (2/2) will be displayed.
While the panel calibration operation is being performed, no other operations on the touch panel can be
performed. If you open the front cover of the equipment during the panel calibration operation and instructions
to replace toner cartridges are displayed, close the front cover, and complete the panel calibration operation,
and then replace toner cartridges.

Exporting logs
This menu allows you to export logs for each operation (PRINT/SEND/RECEIVE/SCAN) into your USB storage device,
which are displayed in the Job Status Log List screen.

3 Press [EXPORT LOGS].
The EXPORT LOGS screen is displayed.
4 Connect your USB storage device to the USB port on the equipment.
PREPARATIONS”.

5 Begin exporting the log data.

1) Select whether the data are exported to CSV format or XML format.
2) Select the log type to be exported.
3) Press [SAVE] to begin exporting.
You can choose only one log type in one operation.
6 When exporting the log data is complete, press [OK].

Job skip
This menu allows you to select whether to enable or disable the Job Skip function. When this function is enabled, a job
fails due to lack of paper or such is automatically skipped and the next job is processed.
For instructions on how to resolve the cause of a skipped job, refer to the Copying Guide "Chapter 7: CONFIRMING
JOB STATUS" and Printing Guide "Chapter 5: MANAGING PRINT JOBS FROM THE CONTROL PANEL".

3 Press [JOB SKIP].
The JOB SKIP screen is displayed.

4 Press [ON] to enable the Job Skip function, and press [OK] to complete the setting.
When disabling the Job Skip functions, press [OFF] then [OK] to complete the setting.

Changing the keyboard layout

This menu allows you to change the layout of the on-screen keyboard to a different one.

3 Press [KEYBOARD LAYOUT].
The KEYBOARD LAYOUT screen is displayed.

4 Select the desired keyboard layout, and press [OK].
y You will be returned to the GENERAL menu (2/2).

y The keyboard layout is changed as follows:
- when [QWERTY] has been selected.
- when [QWERTZ] has been selected.
- when [AZERTY] has been selected.

USB keyboard
Connecting a commercially available USB keyboard to the USB port on the equipment allows you to enter character
strings and fax numbers (except [Caps Lock]) from the USB keyboard instead of the on-screen keyboard.
When using a USB keyboard, be sure the “keyboard layout” setting in the ADMIN menu is suitable with the connected
keyboard.
P.131 “Changing the keyboard layout”
The supported keyboards are as follows:

y 101 keyboard (QWERTY layout)
y 102/105 keyboard (QWERTZ layout)
y 102/105 keyboard (AZERTY layout)
There is no guarantee that all keyboards will function properly.

Setting Network Functions

y P.134 “Setting the TCP/IP protocol (IPv4)” y P.155 “Setting the HTTP network service”
y P.139 “Setting the IPv6 protocol” y P.157 “Setting the Ethernet speed”
y P.148 “Setting the IPX/SPX protocol” y P.159 “Setting the LDAP services and the filtering
functions”
y P.149 “Setting the NetWare settings” y P.161 “IPsec (IP security) setting”
y P.151 “Setting the SMB protocol” y P.163 “Network check”
y P.153 “Setting the AppleTalk protocol”
In the network settings, it is necessary to press [APPLY NOW] after you change the settings. After [APPLY NOW] is
pressed, “NETWORK INITIALIZING” is displayed at the lower left of the screen in a few seconds. The time for this
message to appear is different depending on the setting.
Setting the TCP/IP protocol (IPv4)

You can set the TCP/IP protocol that is commonly used for most network system. It is recommended that the TCP/IP
protocol be configured because TopAccess, the web-based device management utility, and e-Filing, the web-based utility
that allows you to manage files in e-Filing, will be available with the TCP/IP protocol. In addition, other network features of
this equipment use the TCP/IP protocol.
In the TCP/IP menu, you can select the addressing mode, and assign the IP address, subnet mask and default gateway (if
manually assigned).
How the TCP/IP protocol is configured depends on the network configuration of your network.
y When you assign the TCP/IP using the Auto-IP addressing or DHCP server:
If you do not know how the TCP/IP settings should be assigned, you can select the dynamic addressing mode. When
the dynamic addressing mode is selected, this equipment will obtain the IP address, subnet mask, default gateway,
primary WINS server address, secondary WINS server address, POP3 server address, and SMTP server address
from the DHCP server if the network supports the DHCP. If the network does not support the DHCP, this equipment will
assign the appropriate IP address using the auto-IP addressing. However, the auto-IP addressing may not work
properly when the router is placed in the network.
y When you assign the TCP/IP using only the DHCP server:
If your local area network has been configured with the DHCP server and you do not want to enable the auto-IP
addressing, you can select the no auto-IP addressing mode. When the no auto-IP addressing mode is selected, the IP
address, subnet mask, default gateway, primary WINS server address, secondary WINS server address, POP3 server
address, and SMTP server address will be automatically obtained from the DHCP server, and the auto-IP addressing
will be disabled. To enable the DHCP addressing only, please configure the TCP/IP settings as described in the
following procedure.
y When you connect to a local area network where static IP addresses are used:
If your local area network has been configured with a static IP address, you must assign the specific IP address,
subnet mask, and default gateway as required.
134 Setting Network Functions

1 Press [NETWORK] in the ADMIN menu (1/2).
The NETWORK menu is displayed.

2 Press [IPv4].
The IPv4 screen is displayed.
P.136 “Setting the TCP/IP for auto-IP and DHCP server”

P.136 “Setting the TCP/IP for DHCP server only”
P.137 “Setting the TCP/IP for static IP address”
Setting Network Functions 135

Setting the TCP/IP for auto-IP and DHCP server
1 Press [DYNAMIC] in the ADDRESS MODE option and press [OK].
You will be returned to the NETWORK menu.
2 Continue to another network setting if required, then press [APPLY NOW].
“NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the
network interface card to apply the changes. This message disappears after it is finished.
Setting the TCP/IP for DHCP server only
1 Press [NO AUTO IP] in the ADDRESS MODE option and press [OK].

Setting the TCP/IP for static IP address
1 Press [STATIC] in the ADDRESS MODE option.
2 Specify the following items as required and complete the setting.

1) Press [IP ADDRESS] and enter the IP address of this device using the digital keys.
2) Enter the subnet mask and default gateway as required.
3) Press [OK].


Setting the IPv6 protocol

You can set the IPv6 protocol on this equipment.
This IPv6 menu allows you to enable or disable the IPv6 protocol used on this equipment. In this menu, you can also set
IPv6 configurations, such as the IPv6 address, by selecting the address mode.
How the IPv6 address is obtained depends on the address mode you select.
y When you select the manual mode:

You assign the IPv6 address, prefix and default gateway manually. In this mode, you can assign one IPv6 address to
this equipment.
P.139 “Setting the IPv6 protocol manually”
y When you select the stateless mode:

This equipment can obtain multiple IPv6 addresses from the DHCPv6 server and routers automatically. In this mode,
up to 9 IPv6 addresses can be registered on this equipment.
P.142 “Setting the IPv6 protocol automatically (in a stateless network environment)”
Up to 7 IPv6 addresses can be obtained from routers. One IPv6 address can be obtained from the DHCPv6 server.
One link local address is also generated automatically.
y When you select the stateful mode:

You can automatically obtain the IPv6 address from the DHCPv6 server. In this mode, you can register one IPv6
address to this equipment.
P.145 “Setting the IPv6 protocol automatically (in a stateful network environment)”
Setting the IPv6 protocol manually


2 Press [IPv6].
IPv6 PROTOCOL — Press [ENABLE] to enable the IPv6 protocol, or [DISABLE] to disable the IPV6 protocol.
LLMNR — Press [ENABLE] to enable the LLMNR (Linklocal Multicast Name Resolution) protocol, or [DISABLE] to
disable the LLMNR protocol.
ADDRESS MODE — Select [MANUAL].
Link Local Address — The unique address used for the IPv6 is displayed.
y The link local address cannot be connected to another routed IPv6 network.
y [ENABLE] and [DISABLE] for the LLMNR protocol are available when you select [ENABLE] for the IPv6
protocol.

ENABLE DHCP (OPTIONS) — Select whether or not the optional information (IPv6 address for the DNS server,
etc.), except the IPv6 address for this equipment, which is issued from the DHCPv6 server, is used on this
equipment. Press [ENABLE] to use the information, or [DISABLE] not to use it.
[IP Address] — Press this button to assign the IPv6 address for this equipment.
[PREFIX] — Press this button to assign the prefix for the IPv6 address.
[GATEWAY] — Press this button to assign the default gateway.
When you press [IP Address], [PREFIX] or [GATEWAY], the on-screen keyboard is displayed. Enter the value
using the on-screen keyboard and press [OK] to set the entry. You can also use the digital keys on the control
panel to enter numerals.
5 Confirm the settings, and press [OK].
If Duplicate Address Detection (DAD) detects duplicate addresses, the message “IPv6 ADDRESS CONFLICT”
is displayed on the touch panel.

Setting the IPv6 protocol automatically (in a stateless network environment)

2 Press [IPv6].
ADDRESS MODE — Select [STATELESS].
protocol.

ENABLE DHCP (IP Address) — Press [ENABLE] to use the IPv6 address issued from the DHCPv6 server in a
stateless network environment, or [DISABLE] not to use it.
ENABLE DHCP (OPTIONS) — Press [ENABLE] to use the optional information (IPv6 address for the DNS server,
etc.) issued from the DHCPv6 server in a stateless network environment, or [DISABLE] not to use it.
FQDN Option — Press [ENABLE] to use DNS for setting FQDN (Fully Qualified Domain Name), or [DISABLE] not
to use it for setting FQDN.
FQDN Update Method — Press [CLIENT] to update DNS from the equipment, or [SERVER] to update DNS from
the DHCPv6 server.
When you select [ENABLE] for the [ENABLE DHCP (IP Address)] option, [ENABLE] is automatically set for the
[ENABLE DHCP (OPTIONS)] option.
5 Confirm the settings, and press .
IPv6 addresses obtained from routers are displayed. Up to 7 IPv6 addresses can be retained.
When this equipment receives a router advertisement (RA) from a router with an M flag configuration of “0”, the
DHCPv6 function is disabled. If you change a router advertisement (RA) M flag configuration from “0” to “1”,
reboot this equipment by using the [POWER] button on the control panel to enable the DHCPv6 function.

6 Confirm the settings and press [OK].
IPv6 address obtained from the DHCPv6 server is displayed.

Setting the IPv6 protocol automatically (in a stateful network environment)

2 Press [IPv6].
ADDRESS MODE — Select [STATEFUL].
protocol.

ENABLE DHCP (IP Address) — Select whether or not the IPv6 address issued by the DHCPv6 server is used for
this equipment. Press [ENABLE] to use the address, or [DISABLE] not to use it.
ENABLE DHCP (OPTIONS) — Select whether or not the optional information (IPv6 address for the DNS server,
etc.), except the IPv6 address for this equipment, which is issued from the DHCPv6 server, is used on this
equipment. Press [ENABLE] to use the information, or [DISABLE] not to use it.
FQDN Option — Press [ENABLE] to use DNS for setting FQDN (Fully Qualified Domain Name), or [DISABLE] not
to use it for setting FQDN.
FQDN Update Method — Press [CLIENT] to update DNS from the equipment, or [SERVER] to update DNS from
the DHCPv6 server.
Either the [ENABLE DHCP (IP Address)] option or the [ENABLE DHCP (OPTIONS)] option must be in
[ENABLE].
5 Confirm the settings and press [OK].
IPv6 address obtained from the DHCPv6 server is displayed.


Setting the IPX/SPX protocol

You can set the IPX/SPX protocol on this equipment. The IPX/SPX protocol is usually used to communicate with the
NetWare file server through the network.

2 Press [IPX/SPX].
The IPX/SPX screen is displayed.
ENABLE IPX/SPX — Press [ENABLE] to enable the IPX/SPX protocol, or [DISABLE] to disable the IPX/SPX
protocol.
FRAME TYPE — Press [AUTO] to automatically detect the appropriate frame type, or press another frame type
button. If you do not know the frame type that must be used, select [AUTO].

Setting the NetWare settings

You can set the NetWare network mode and the NetWare configuration to be connected.
This option must be set when you use the NetWare file server for Novell printing.

2 Press [NETWARE].
The NETWARE screen is displayed.

ENABLE Netware — Press [ENABLE] to use the NetWare protocol, or [DISABLE] not to use it.
ENABLE BINDERY — Press [ENABLE] to enable communicating with the NetWare file server in bindery mode, or
[DISABLE] to disable bindery mode.
ENABLE NDS — Press [ENABLE] to enable communicating with the NetWare file server in the NDS mode, or
[DISABLE] to disable the NDS mode.
[CONTEXT] — Press this button to enter the NDS context in which the NetWare print server for this equipment is
located. This must be entered when you connect the NetWare file server in the NDS mode.
[TREE] — Press this button to enter the NDS tree. This must be entered when you connect the NetWare file server
in the NDS mode.
[FILE SERVER NAME] — Press this button to enter the NetWare file server name. It is recommended that this be
entered when you connect the NetWare file server in bindery mode.
y When you press [CONTEXT], [TREE] and [FILE SERVER NAME], the on-screen keyboard is displayed.
Enter the value using the on-screen keyboard and press [OK] to set the entry. You can also use the digital
keys on the control panel to enter numerals.
y You can enable both bindery and NDS modes at the same time.

Setting the SMB protocol

When you want to make this equipment visible in the Windows network, you must enable the SMB protocol and enter the
NetBIOS name and workgroup to specify the device name of this equipment and workgroup where it will be visible.
If your network uses the WINS server to allow SMB communications across segments, you must specify the WINS server
address so that this equipment will be visible from the different segments.
This must be enabled for SMB printing, Save as file to the network folder using SMB, and sharing the “FILE_SHARE”
folder (that is the local folder of this equipment) in the network.

2 Press [SMB].
The SMB screen is displayed.

SMB PROTOCOL — Select whether the SMB protocol is enabled or disabled. When you select [ENABLE], select
the function that you want to disable in [RESTRICTION].
RESTRICTION — Select whether the printer/file sharing function is disabled. You can select one of the following:
y [NONE]: This option allows you to not restrict the printer/file sharing function. Both SMB printing and the file
sharing service using SMB are enabled.
y [PRINT SHARE]: This option allows you to disable SMB printing.
y [FILE SHARE]: This option allows you to disable the file sharing service using SMB.
[NetBIOS NAME] — Press this button to enter the Windows computer name of this device if this device is
connected to the Windows network. This must be specified when you want to enable SMB printing.
LOGON — This displays the Windows network logon environment. “workgroup” will be displayed if this equipment
is logged on to the workgroup network and “domain” will be displayed if this equipment is logged on to the domain
network. This option can be specified only from TopAccess. For details, refer to the TopAccess Guide “Chapter
8: [Administration] Tab Page”.
[WINS PRIMARY] — Press this button and enter the IP address of the primary WINS server using the digital keys
if required.
[WINS SECONDARY] — Press this button and enter the IP address of the secondary WINS server using the
digital keys if required.
When you press [NetBIOS NAME], the on-screen keyboard is displayed. Enter the value using the on-screen
keyboard and press [OK] to set the entry. You can also use the digital keys on the control panel to enter
numerals.
y When you select [DISABLE] for the [SMB PROTOCOL] option or [FILE SHARE] for the [RESTRICTION]
option, the Save as File to MFP Local function will be disabled.
y If this equipment is configured to log on to the domain in the SMB Session of TopAccess administrator mode
but “workgroup” is displayed, logging on to the domain network has failed. In that case, confirm that the
Windows Server and the SMB Session settings are correct.
y When you set “Domain” for the Log-on setting in the SMB Session of TopAccess administrator mode, this
equipment will log on to the domain network after turning ON the power or changing the network settings
and pressing [APPLY NOW].
y You can enter only alphanumeric characters and “-” (hyphenation) for NetBIOS names.
y Do not enter an IP address that starts with “0” (i.e. “0.10.10.10”), “127” (i.e. “127.10.10.10”), or “224” (i.e.
“224.10.10.10”). If you enter such an address, the equipment cannot communicate with the WINS server.
y If you enter “0.0.0.0” for [WINS PRIMARY] and [WINS SECONDARY], this equipment will not use the WINS
server.
y When [DYNAMIC] or [NO AUTO IP] is selected for the ADDRESS MODE option in the TCP/IP setting, this
equipment can obtain the IP address for [WINS PRIMARY] and [WINS SECONDARY] from the DHCP
server.

Setting the AppleTalk protocol

The AppleTalk protocol must be enabled and properly configured to enable AppleTalk printing with a Macintosh computer.

2 Press [APPLETALK].
The APPLETALK screen is displayed.

ENABLE APPLETALK — Press [ENABLE] to enable AppleTalk, or [DISABLE] to disable AppleTalk.

[DEVICE NAME] — Press this button to enter the AppleTalk name of this equipment.
[DESIRED ZONE] — Press this button to enter the AppleTalk zone name this equipment has joined. If your
AppleTalk network has not been configured with a zone, you do not have to enter the zone name.
When you press [DEVICE NAME] and [DESIRED ZONE], the on-screen keyboard is displayed. Enter the value
using the on-screen keyboard and press [OK] to set the entry. You can also use the digital keys on the control

Setting the HTTP network service

This function allows you to enable or disable the HTTP network server service that provides the web-based utility on this
equipment, such as TopAccess and the e-Filing web utility.

2 Press [HTTP].
The HTTP screen is displayed.

ENABLE HTTP SERVER — Press [ENABLE] to enable the HTTP network server service, or [DISABLE] to disable
the HTTP network server service. This option must be enabled for TopAccess and the e-Filing web utility.
ENABLE SSL — Press [ENABLE] to enable the SSL for accessing TopAccess and the e-Filing web utility, or
[DISABLE] to disable the SSL for accessing TopAccess and the e-Filing web utility. When this option is enabled,
the data transferred between the equipment and client computers will be encrypted using a private key when
operating TopAccess and the e-Filing web utility.
[PRIMARY PORT NUMBER] — Press this button to enter the primary port number to be used for HTTP access
from the other client. It is recommended that you use the default port number “80” if you are not sure about
changing this port number.
[SECONDARY PORT NUMBER] — Press this button to enter the secondary port number to be used to access
TopAccess and the e-Filing web utility. It is recommended that you use the default port number “8080” if you are not
sure about changing this port number.
When you press [PRIMARY PORT NUMBER] and [SECONDARY PORT NUMBER], the on-screen keyboard is

Setting the Ethernet speed

This function allows you to specify the Ethernet speed.

2 Press [ETHERNET].
The ETHERNET screen is displayed.

3 Press the desired Ethernet speed button, then press [OK].
y When you select a specific Ethernet speed, you must select the same Ethernet speed as set in the
connected network. If you do not know the Ethernet speed that must be used, select [AUTO].
y The current Ethernet speed is displayed above the buttons. “Link not detected” is displayed when links
failed to be detected.
y If the network is not stable, power OFF the equipment and then power it back ON.
For e-STUDIO456 Series, e-STUDIO856 Series
y When you select a specific Ethernet speed, you must select the same Ethernet speed as set in the
connected network. If you do not know the Ethernet speed that must be used, select [AUTO (-100MB)] or
[AUTO (-1000MB)].
y This equipment does not enter the Super Sleep mode even if [ENABLE] is selected in the SLEEP/SUPER
SLEEP screen when ETHERNET is set to [AUTO (-1000MB)] or [1000BASE FULL].
y The current Ethernet speed is displayed above the buttons. “Link not detected” is displayed when links
failed to be detected.
y If the network is not stable, power OFF the equipment and then power it back ON.

Setting the LDAP services and the filtering functions

This function allows this equipment to access the LDAP directory service. The equipment can search the LDAP server for
contacts to specify recipients for Internet Faxes, fax transmissions, and Scan to E-mail jobs.
In this setting menu, you can also select whether to use the IP/MAC address filtering functions.
If the LDAP network service is enabled, you can register the LDAP directory service, and then this equipment can
search for contacts in the LDAP server. To add the LDAP directory service, you must operate using TopAccess. For
more information about registering the directory service, refer to the TopAccess Guide “Chapter 8: [Administration]
Tab Page”.
When the LDAP network service is disabled, it is not possible to use the user’s e-mail address as “From Address” from
the LDAP server during the User Authentication for Scan to Email.


2 Press [OTHER].
The OTHER screen is displayed.
ENABLE LDAP — Press [ENABLE] to enable the LDAP network service, or [DISABLE] to disable it.
ENABLE IP FILTERING — Press [ENABLE] to enable the IP filtering function, or [DISABLE] to disable it.
ENABLE MAC ADDRESS FILTERING — Press [ENABLE] to enable the MAC address filtering function, or
[DISABLE] to disable it.

IPsec (IP security) setting

When the IPsec Enabler (optional) is adopted, the encrypted communication is enabled using the IPsec (IP Security
Protocol).
The following operations are available in this menu.
y Viewing the IPsec policy name currently applied
y Enabling / Disabling IPsec communication
y Flushing IPsec session
Settings required for IPsec such as entry of IPsec policies can be performed using TopAccess. For details, refer to the
TopAccess Guide “Chapter 8: [Administration] Tab Page”.
[IPsec] is available only when the IPsec Enabler (optional) is adopted.

2 Press [IPsec].
The IP SECURITY screen is displayed.

POLICY NAME — IPsec policy name currently applied is displayed.

[ENABLE] — Press this button to enable IPsec communication.
[DISABLE] — Press this button to disable IPsec communication.
[FLUSH CONNECTIONS] — Press this button to manually clear (flush) the current IPsec session, for starting a
new session.
[FACTORY DEFAULT] — Press this button to reset the IPsec settings back to the factory defaults.
When you press [FACTORY DEFAULT], a message asking you to perform the operation is displayed.

Network check
Two functions are available in the Network Check menu.
You can use the ping function to check the connection status between this equipment and the servers on the network. You
can also use the traceroute function to view and check the network path of the desired server.

2 Press [NETWORK CHECK].
The NETWORK CHECK screen is displayed.

3 Select the server for which you want to check, and press [ping] or [TRACEROUTE].
The check result is displayed.
When the ping function is performed, the following screen will be displayed.
When the traceroute function is performed, the following screen will be displayed.
When the ping/traceroute command can reach a server, the IP address is displayed for the check result for the
server. If the command cannot reach it for some reason, the host name is displayed instead of the IP address.

There are two ways to select the server you want to check.
To select the desired server from the server list displayed on the touch panel:
Checkable servers and supported protocols are as follows.
- Secondary DNS server (IPv4/IPv6)
- Primary DNS server (IPv4/IPv6)
- Primary WINS server (IPv4)
- Secondary WINS server (IPv4)
- SMTP server (IPv4/IPv6)
- POP3 server (IPv4/IPv6)
- Primary SNTP server (IPv4/IPv6)
- Secondary SNTP server (IPv4/IPv6)
- LDAP server 1
- LDAP server 2
- LDAP server 3
- LDAP server 4
- LDAP server 5
- Remote server 1
- Remote server 2
To designate the desired server manually:

Enter the server name, IPv4 address, or IPv6 address manually.
When you press the Manual Input column, the on-screen keyboard is displayed. Enter the value using the on-
screen keyboard and press [OK] to set the entry. You can also use the digital keys on the control panel to enter
numerals.
When you enter a WINS name for the network path of the remote server 1 / 2 in TopAccess “Save as file
Setting”, the network check function cannot be performed with those servers selected from the server list. In
this case, designate the IP address of the remote server 1 / 2 manually to perform the network check function.
4 Press [CLOSE].
You will be returned to the NETWORK CHECK screen.

Setting Copy Functions

You can change the system behavior for the copy operation, such as the maximum number of copies, auto 2-sided mode,
and the sort mode priority.
1 Press [COPY] in the ADMIN menu (1/2).
The COPY screen is displayed.

MAXIMUM COPIES — Press the number button that indicates the maximum number of copies to be allowed.
The maximum number of copies to be allowed is as follows:

- For e-STUDIO6550C Series, e-STUDIO856 Series: 9999 copies
- For e-STUDIO4540C Series, e-STUDIO456 Series: 999 copies
AUTO 2-SIDE MODE — Press the button of the 2-Sided mode that initially applies to copy settings when originals
are placed in the Automatic Document Feeder.
y [OFF] — When this button is selected, the initial setting of the 2-Sided mode will be [1 -> 1 SIMPLEX] when
originals are placed in the Automatic Document Feeder.
y [1->2 DUPLEX] — When this button is selected, the initial setting of the 2-Sided mode will be [1 -> 2 DUPLEX]
when originals are placed in the Automatic Document Feeder.
y [2->2 DUPLEX] — When this button is selected, the initial setting of the 2-Sided mode will be [2 -> 2 DUPLEX]
when originals are placed in the Automatic Document Feeder.
y [USER] — When this button is selected, the screen to select the 2-Sided mode will be displayed when originals
are placed in the Automatic Document Feeder.
SORT MODE PRIORITY — Select the default sort mode that is applied for copy jobs. If [STAPLE] is selected, the
output is stapled on the upper left corner as the default. To staple copies, the optional finisher must be installed.

3 Specify the following items as required, and press .
AUTOMATIC CHANGE OF PAPER SOURCE — Selecting [ON] for this function allows the equipment to feed the
same size of paper from a different drawer even if the specified drawer from which paper is being fed is empty.
This function is always enabled when copy operations are performed using Automatic Paper Selection (APS). To
learn more about APS, refer to the Copying Guide “Chapter 3: BASIC COPY MODES”.
When an attribute other than “NONE” is set for a drawer, the Automatic Change of Paper Source function is
disabled for the paper in this drawer.
For instructions on how to verify and/or change an attribute for a drawer, see the following page:
P.31 “Setting Drawer”
PAPER OF DIFFERENT DIRECTION — Selecting [ON] for this function allows the equipment to feed the same
size of paper that is set in a different direction if the drawer from which paper is being fed is empty.
Paper feeding when the drawer is out of paper during copying is as follows:
This is an example when the drawer for feeding paper is automatically changed while data is being copied on
A4-size paper.
Options Paper Feeding

AUTOMATIC CHANGE OF PAPER OF DIFFERENT Using Automatic Paper Specifying the drawer
PAPER SOURCE DIRECTION Selection (APS) manually
ON ON A4 and A4-R paper are fed. A4 and A4-R paper are fed.
ON OFF A4 paper is fed. A4 paper is fed.
OFF ON — —
OFF OFF — —
SUSPEND PRINTING IF STAPLER EMPTY — When the stapler is empty during stapling in other than the saddle
stitch mode, you can select whether to stop printing or not.
Selecting [ON] stops the job with stapling, while selecting [OFF] continues the job without stapling.
If the stapler is empty in the saddle stitch mode, printing stops.
DEFAULT MODE OF AUTO COLOR — Press the default color mode for auto color.
[DEFAULT MODE OF AUTO COLOR] is available only for the e-STUDIO6550C Series and e-STUDIO4540C
Series.

4 Specify the following items as required, and press [OK].
AUTO EXIT TRAY CHANGE (CASCADE PRINT) — Selecting [ON] for this function allows the equipment to
automatically change the output tray and continue printing when the one specified becomes full. When [OFF] is
selected, the equipment will stop printing.
WASTE HOLE PUNCH TRAY FULL — Selecting [ON] for this function allows the equipment to continue printing
without hole punches even when the punch dust box in the Hole Punch Unit (optional) becomes full. When [OFF] is
selected, the equipment will stop printing.
ORIGINAL OUTSIDE ERASE — Selecting [ON] enables you to use this function by default.

Setting Fax Functions

If the FAX Unit and the 2nd Line for FAX Unit (both units are optional) are not installed, only the following option is
available: “Discard and Reduction Print” option for RX Print. For details on other fax options, refer to the GD-1250/
GD-1260/GD-1270 Operator’s Manual for FAX Unit “Chapter 6: SETTING ITEMS”.
y If the FAX Unit (optional) is not installed, the setting items in this menu are applied to received Internet Fax jobs.
y For the e-STUDIO456 Series or e-STUDIO856 Series, [FAX] in the ADMIN menu is available only when the
Scanner Kit (optional) or Printer/Scanner Kit (optional) is installed.
Setting the discard and reduction print option for the RX print
Set print settings for received Internet Fax originals that are to be printed.
Two print settings are available: discard print and reduction print.
Discard Print: ON, OFF

y ON (default setting):
When originals are up to 10 mm larger than the printing area, the area of the originals that exceeds the paper printing
area is discarded.
y OFF: The received original is printed on two sheets of paper if its length exceeds the paper printing area.
* For DISCARD setting details, contact your service technician.
RX Reduction Print: ON, OFF

y ON (default setting):
If the received original is longer than the recording paper, it will be vertically reduced to 90% to fit on the recording
paper.
y OFF: The received original is printed on two sheets of paper if its length exceeds the paper printing area.
1 Press [FAX] in the ADMIN menu (1/2).
The FAX menu is displayed.

2 Press [RX PRINT].
The RX PRINT screen is displayed.
Setting Fax Functions 169

3 Press [ON] or [OFF] for each item as required and press [OK].
The registered items can be confirmed in FUNCTION LIST.

P.253 “FUNCTION LIST (Administrator)”
170 Setting Fax Functions

Setting File Functions

This function allows you to automatically delete files stored by the Scan to File operation. This function is used to
periodically delete stored files in local storage to maintain available hard disk space.
1 Press [FILE] in the ADMIN menu (1/2).
The MAINTENANCE screen is displayed.

2 Enable the storage maintenance function and complete the setting.

1) Press [ON].
2) Using the digital keys, enter the number of days that the system will preserve files before deleting them.
You can enter 1 to 99 days. To correct the value, press the [CLEAR] button on the control panel to delete the
input value and re-enter the number of days.
3) Press [OK].
When you press [OFF], press [OK] to complete the setting.
Setting File Functions 171

Setting E-mail Functions

This function allows you to set the following items.
For the e-STUDIO456 Series or e-STUDIO856 Series, [E-MAIL] is available only when the Scanner Kit (optional) or
Printer/Scanner Kit (optional) is installed.
y E-mail Message Properties

You can configure the following message properties of e-mail documents that will be sent by the Scan to E-mail
operation.
- FROM ADDRESS
- FROM NAME
- SUBJECT
- BODY
y Scan to E-mail Fragmentation
You can send a Scan to E-mail job split into the fragment size specified. This option can reduce transmission errors
caused by network traffic problems.
y E-mail Body String Transmission
You can specify whether the body string will be transmitted or not.
1 Press [E-MAIL] in the ADMIN menu (1/2).
The E-MAIL screen is displayed.

172 Setting E-mail Functions

[FROM ADDRESS] — Press this button to enter the e-mail address of this equipment.
[FROM NAME] — Press this button to enter the identification name of this equipment.
[SUBJECT] — Press this button to set the default e-mail subject. The E-MAIL SUBJECT screen appears.
For details of this screen, see “Operations in the E-MAIL SUBJECT screen” below.
[Date/Time Added] — Press this icon to switch it from to or vice versa. Display to add the current
date and time to the subject.
Display to deactivate this setting.
[Subject Changed] — Press this icon to switch it from to or vice versa. Display to enable a user
to edit the subject.
Display to deactivate this setting.

[BODY] — Press this button to enter the body message.
FRAGMENT MESSAGE SIZE (KB) — Select the desired fragment size from the drop-down list. Press [NONE] to
disable the fragmentation.
BODY STRING TRANSMISSION — Press [ENABLE] to enable the body string transmission, or [DISABLE] to
disable the body string transmission.
To enable Scan to E-mail, you must enter an e-mail address in the [FROM ADDRESS] box.
When you press each button ([FROM ADDRESS], [FROM NAME] and [BODY]), the on-screen keyboard is
Operations in the E-MAIL SUBJECT screen

Select the default subject or your desired one, and press [OK]. When you press [OK], you will be returned to the E-
MAIL screen.
[DEFAULT SUBJECT] — Press this button to set the default subject.

[CUSTOM SUBJECT] — Press this button to specify the desired subject. When you press this button, the on-
screen keyboard is displayed. Enter the value using the on-screen keyboard and press [OK] to set the entry.
Up to 128 alphanumeric characters can be entered for the subject. You can also use the digital keys on the control
Setting E-mail Functions 173

174 Setting E-mail Functions

Setting Internet Fax Functions

This function allows you to set the following items.
For the e-STUDIO456 Series or e-STUDIO856 Series, [INTERNET FAX] is available only when the Scanner Kit
(optional) or Printer/Scanner Kit (optional) is installed.
y Internet Fax Message Properties

You can configure the following message properties of Internet Faxes that will be sent by Internet Fax transmission.
- FROM ADDRESS
- FROM NAME
- BODY
y Internet Fax Fragmentation
You can send the Internet Fax job split into the fragment size specified. This option can reduce transmission errors
caused by network traffic problems.
y Internet Fax Body String Transmission
You can specify whether the body string will be transmitted or not.
1 Press [INTERNET FAX] in the ADMIN menu (1/2).
The INTERNET FAX screen is displayed.

Setting Internet Fax Functions 175

[FROM ADDRESS] — Press this button to enter the e-mail address of this equipment.
[FROM NAME] — Press this button to enter the identification name of this equipment.
[BODY] — Press this button to enter the body message.
FRAGMENT PAGE SIZE (KB) — Select the desired fragment size from the drop-down list. Press [NONE] to
disable the fragmentation.
BODY STRING TRANSMISSION — Press [ENABLE] to enable the body string transmission, or [DISABLE] to
disable the body string transmission.
To enable Internet Fax, you must enter an e-mail address to the [FROM ADDRESS] box.
When you press each button ([FROM ADDRESS], [FROM NAME] and [BODY]), the on-screen keyboard is
176 Setting Internet Fax Functions

Setting Security Functions

y P.177 “Managing certificates”
y P.185 “Setting secure PDF”
y P.187 “Performing the integrity check”
Managing certificates
This menu allows you to import device certificates and CA certificates, and also export device certificates.
1 Press [SECURITY] in the ADMIN menu (1/2).
The SECURITY menu is displayed.

2 Press [CERTIFICATE MANAGEMENT].
The CERTIFICATE MANAGEMENT screen is displayed.
Setting Security Functions 177

P.178 “Importing the device certificate”

P.181 “Importing the CA certificate”
P.183 “Exporting the device certificate”
When importing certificates into the equipment, store the files that you want to import in the root directory of
your USB storage device in advance.
Importing the device certificate
1 Press [IMPORT].
The IMPORT CERTIFICATE screen is displayed.
2 Press [DEVICE CERTIFICATE].
178 Setting Security Functions

3 Connect your USB storage device in which the device certificates are stored to the USB
port on the equipment, and [OK].
The screen for choosing a file is displayed.
PREPARATIONS”.
4 Select the certificate that you want to import, and press [OK].
y When the file extension is “.pfx” or “.p12”, the PASSWORD REQUIRED screen will be displayed.
y When the file extension is any other than above, importing the certificate will begin.
Proceed to step 8.
5 Press [PASSWORD].

6 Enter the password and press [OK].
numerals.
y You will be returned to the PASSWORD REQUIRED screen.
7 Press [OK].
Importing the certificate begins.
8 When importing the certificate is complete, press [OK].
You will be returned to the SECURITY screen.

Importing the CA certificate
1 Press [IMPORT].
The IMPORT CERTIFICATE screen is displayed.
2 Press [CA CERTIFICATE].
The CA CERTIFICATE screen is displayed.
3 Select the encoding method for the CA certificate.

4 Connect your USB storage device in which the CA certificates are stored to the USB
port on the equipment, and [OK].
The screen for choosing a file is displayed.
PREPARATIONS”.
5 Select the certificate that you want to import, and press [OK].
Importing the certificate begins.
6 When importing the certificate is complete, press [OK].

Exporting the device certificate
The file extension for exporting the device certificate is PEM (.crt).
1 Press [EXPORT].
2 Connect your USB storage device to the USB port on the equipment, and press [OK].
The EXPORT CERTIFICATE screen is displayed.
PREPARATIONS”.
3 Press [DEVICE CERTIFICATE].
Exporting the certificate begins.

4 When exporting the certificate is complete, press [OK].

Setting secure PDF

You can configure the default values for the encryption setting that is applied when data scanned on this equipment is
generated as a secure PDF file. You can also configure whether or not to use the forced encryption mode.
This setting is applied to operations for “Scan to File or USB” and “Scan to E-mail”.
1 Press [SECURITY] in the ADMIN menu.
The SECURITY screen is displayed.

2 Press [SECURE PDF].
The SECURE PDF screen is displayed.

[USER PASSWORD] — Press this button to enter a password required to open a secure PDF file. No user
password is initially set.
USE AUTHENTICATION CODE AS PASSWORD — Press [ENABLE] to use a user authentication user name for
[USER PASSWORD] or [DISABLE] to use a password entered in the [USER PASSWORD] box.
[MASTER PASSWORD] — Press this button to enter a password required to change the security setting of a
secure PDF file. No master password is initially set.
ENCRYPTION LEVEL — Select the encryption level for a secure PDF file.
y 128bit AES — The encryption level compatible for Acrobat 7.0, PDF V1.6 is set.
y 128bit RC4 — The encryption level compatible for Acrobat 5.0, PDF V1.4 is set.
y 40bit RC4 — The encryption level compatible for Acrobat 3.0, PDF V1.1 is set.
FORCED ENCRYPTION — Press [ENABLE] to allow this equipment to output only secure PDF files when data
scanned are generated and output. Press [DISABLE] to allow this equipment to output file formats (JPEG, TIFF,
etc.) other than the secure PDF.
AUTHORITY — Select the authority for a secure PDF file.
y PRINT— Printing is allowed.
y CHANGE— Changing the document is allowed.
y EXTRACT— Content Copying or Extraction is allowed.
y ACCESSIBILITY— Content Extraction for Accessibility is allowed.
When you press each button ([USER PASSWORD] and [MASTER PASSWORD]), the on-screen keyboard is
displayed. Enter a value using the keyboard and digital keys, and press [OK] to set the entry.
y Different passwords must be set for [USER PASSWORD] and [MASTER PASSWORD].
y Enter 1 to 32 alphanumeric characters for [USER PASSWORD] and [MASTER PASSWORD]. The input
password appears as asterisks (*).
y When the lock icon next to the [USER PASSWORD] box is highlighted ( ), the user cannot change the
password.
y When the lock icon next to the [MASTER PASSWORD] box is highlighted ( ), the user cannot change
the encryption level or authority.
y If “40bitRC4” is selected and either “Extract” or “Accessibility” is selected or deselected, both settings are
enabled or disabled accordingly.
y When you select [ENABLE] for the Forced Encryption mode, outputting file formats (JPEG, TIFF, etc.) other
than secure PDF is prohibited. Furthermore, the following Scan to File operations which cannot generate
secure PDFs will be unavailable.
- Copy & File
- Fax & File
- Internet Fax & File
- Network Fax & File

Performing the integrity check

This menu allows you to perform the following integrity check operations.
y [MINIMUM]
Selecting [MINIMUM] checks the execution code to run the security function and the data to which the security
execution code refers.
y [FULL]
Selecting [FULL] checks all execution codes and the data to which the security execution code refers.
1 Press [SECURITY] in the ADMIN menu (1/2).
The SECURITY menu is displayed.

2 Press [INTEGRITY CHECK].
The INTEGRITY CHECK screen is displayed.
P.188 “Checking the minimum required data”

P.189 “Checking all data”

Checking the minimum required data
1 Press [MINIMUM].
The message “Are you sure ?” is displayed in the CONFIRMATION screen.
2 Press [OK].
When the integrity check is complete, the message “The process was finished successfully” will be displayed in the
CONFIRMATION screen.
y It may take a long time to complete the integrity check.

y When you press [OK] in the above screen while jobs are being processed, the message “Process cannot be
performed while Job is processing or Admin function is in progress.” will be displayed in the CAUTION
screen. In this case, press [CLOSE], and wait until processing is complete, and then perform the operation
again.
y If an error, such as illegally modified data, is detected, the service call screen will be displayed. In this case,
contact your service representative.
3 Press [OK] to reboot the equipment.
The equipment is now rebooted.

Checking all data
1 Press [FULL].
The message “Are you sure ?” is displayed in the CONFIRMATION screen.
2 Press [OK].
When the integrity check is complete, the message “The process was finished successfully” will be displayed in the
y It may take a long time to complete the integrity check.

y When you press [OK] in the above screen while jobs are being processed, the message “Process cannot be
performed while Job is processing or Admin function is in progress.” will be displayed in the CAUTION
screen. In this case, press [CLOSE], and wait until processing is complete, and then perform the operation
again.
y If an error, such as illegally modified data, is detected, the service call screen will be displayed. In this case,
contact your service representative.

Setting List/Report
This menu allows you to make required settings for printing the following reports:
y Transmission / Reception Journal

There are two types of journals available on this equipment. Journals can be printed either automatically or manually.
This function allows you to set auto-print for the journals, and the number of transactions appears in the journal list.
The old journals will be deleted and only the specified number of journals beginning with the newest one will be
printed. The most recent 100 journals can be exported as a file from TopAccess administrator mode.
y Communication Report
The communication report allows you to print a report after every transmission. Reports can be printed automatically
only. This function allows you to select the conditions for printing communication reports for each transmission type
separately.
y Reception List
The reception list allows you to print a reception list after receiving a document to a mailbox on this equipment. This
function allows you to enable or disable printing a reception list for the following mailbox transmissions:
- Relay Station — Receiving a relay transmission from an originator as a relay hub.
- Local — Reserving a document to a mailbox within this equipment locally.
- Remote — Reserving a document to a mailbox within this equipment remotely from another facsimile.
1 Press [LIST/REPORT] in the ADMIN menu (1/2).
The LIST/REPORT menu is displayed.

2 Press [REPORT SETTING].
The REPORT SETTING menu is displayed.
190 Setting List/Report

P.191 “Setting the transmission / reception journal”

P.192 “Setting the communication report”
P.194 “Setting the reception list”
Setting the transmission / reception journal
1 Press [JOURNAL].
The JOURNAL screen is displayed.
AUTO — Press [ON] to enable printing the transmission and reception journals automatically. When you enable
this option, the transmission and reception journals will be printed when specified numbers of transmissions are
completed.
TX JOURNAL — Press the number button to specify the number of transmissions that will be printed in a
transmission journal.
RX JOURNAL — Press the number button to specify the number of receptions that will be printed in a reception
journal.
Setting List/Report 191

Setting the communication report
1 Press [COMM. REPORT].
The COMM. REPORT screen is displayed.
2 Specify the conditions for each transmission type and press .
[OFF] — Press this button to disable printing the communication report.

[ALWAYS] — Press this button to print a communication report for every transmission.
[ON ERROR] — Press this button to print a communication report only when an error occurs.
The DIRECT TX and POLLING settings are available only when the FAX Unit (optional) is installed.
When you press [ALWAYS] or [ON ERROR] for MEMORY TX or MULTI TX, the “Print 1st page image?” message
is displayed. Press [YES] to print the communication report with the first page image, or press [NO] to print the
communication report without the page image.

3 Specify the conditions for each transmission type and press [OK].
The RELAY ORIGINATION, RELAY STATION and RELAY DESTINATION settings are available only when the
FAX Unit (optional) is installed.
When you press [ALWAYS] or [ON ERROR] for each transmission type, the “Print 1st page image?” message is
displayed. Press [YES] to print the communication report with the first page image, or press [NO] to print the
communication report without the page image.
Setting List/Report 193

Setting the reception list
1 Press [RECEPTION LIST].
The RECEPTION LIST screen is displayed.
2 Specify whether the reception list will be printed for each transmission and press [OK].
RELAY STATION — Select [ON] to print the reception list when receiving a relay transmission from an originator.
LOCAL — Select [ON] to print the reception list when reserving a document to a mailbox within the machine
locally.
REMOTE — Select [ON] to print the reception list when receiving a document to a mailbox within the machine
remotely from another facsimile.

Printing Lists
This menu allows you to print NIC CONFIGURATION PAGE, FUNCTION LIST, PS3 FONT LIST, and PCL FONT LIST.
* For examples of each list format, see the following page:
P.246 “List Print Format”
1 Press [LIST/REPORT] in the ADMIN menu (1/2).
The LIST/REPORT screen is displayed.

2 Press [LIST].
The LIST screen is displayed.
3 Press the button for the list that you want to print.
The selected list is printed.
Printing Lists 195

Setting Printer/e-Filing Functions

This menu allows you to make settings for the printer and e-Filing functions that will apply to the print jobs or e-Filing jobs.
1 Press [PRINTER/e-FILING] in the ADMIN menu (1/2).
The PRINTER/E-FILING screen is displayed.

196 Setting Printer/e-Filing Functions

AUTOMATIC CHANGE OF PAPER SOURCE — Selecting [ON] for this function allows the equipment to feed the
same size of paper from a different drawer even if the specified drawer from which paper is being fed is empty.
This function is always enabled when print operations are performed by selecting [Auto] for the paper source on the
print dialog box. For more information about the print dialog box, refer to the Printing Guide “Chapter 2:
PRINTING FROM WINDOWS” and “Chapter 3: PRINTING FROM Macintosh”.
PAPER OF DIFFERENT DIRECTION — Selecting [ON] for this function allows the equipment to feed the same
size of paper that is set in a different direction if the drawer from which paper is being fed is empty.
Paper feeding when the drawer is out of paper during printing is as follows:
This is an example when the drawer for feeding paper is automatically changed while data is being printed on
A4-size paper.
Options Paper Feeding

AUTOMATIC CHANGE OF PAPER OF DIFFERENT Selecting [Auto] for the paper Specifying the drawer
PAPER SOURCE DIRECTION source manually
ON ON A4 and A4-R paper are fed. A4 and A4-R paper are fed.
ON OFF A4 paper is fed. A4 paper is fed.
OFF ON — —
OFF OFF — —
SUSPEND PRINTING IF STAPLER EMPTY — When the stapler is empty during stapling in other than the saddle
stitch mode, you can select whether to stop printing or not.
Selecting [ON] stops the job with stapling, while selecting [OFF] continues the job without stapling.
If the stapler is empty in the saddle stitch mode, printing stops.
ENFORCEMENT CONTINUE (ILLEGAL PAPER) — When paper whose size or type does not allow it to exit is
included in the second or later page of a printing job, you can select whether to change the output tray
automatically and continue printing.
Selecting [ON] automatically changes it and continues printing, while selecting [OFF] stops printing.
Setting Printer/e-Filing Functions 197

3 Specify the following items as required, and press [OK].
AUTO EXIT TRAY CHANGE (CASCADE PRINT) — Selecting [ON] for this function allows the equipment to
automatically change an output tray and continue printing when the output tray you specified becomes full. When
[OFF] is selected, the equipment will stop printing in that case.
WASTE HOLE PUNCH TRAY FULL — Selecting [ON] for this function allows the equipment to continue printing
without hole punches even when punch dust in the Hole Punch Unit (optional) becomes full. When [OFF] is
selected, the equipment will stop printing in that case.
AUTO RELEASE PRIVATE/HOLD PRINT — Selecting [ON] for this function allows the equipment to automatically
print Private Print jobs and Hold Print jobs when a user who sent those jobs logs into the equipment. When [OFF]
is selected, operations on the touch panel are required to print them.
For details on Private Print jobs and Hold Print jobs, refer to the following chapters of the Printing Guide.
y Chapter 2: PRINTING FROM WINDOWS
y Chapter 3: PRINTING FROM Macintosh
y Chapter 4: PRINTING FROM UNIX/Linux
y Chapter 5: MANAGING PRINT JOBS FROM THE CONTROL PANEL
The AUTO RELEASE PRIVATE/HOLD PRINT option is available only when the User Management feature is
enabled.
198 Setting Printer/e-Filing Functions

Wireless Settings and Bluetooth Settings

There is also [WIRELESS SETTING] in the ADMIN menu. This button will be available only when the Wireless LAN
Module (optional) is installed. For instructions on how to operate [WIRELESS SETTING], refer to the GN-1060 Operator’s
Manual for Wireless LAN Module “Chapter 1: SETTING UP WIRELESS NETWORK”.
There is also [Bluetooth SETTINGS] in the ADMIN menu. This button will be available only when the Bluetooth Module
(optional) is installed. For instructions on how to operate [Bluetooth SETTINGS], refer to the GN-2010/GN-2020
Operator’s Manual for Bluetooth Module “Chapter 1: SETTING UP BLUETOOTH”.
Wireless Settings and Bluetooth Settings 199

Change User Password

When the MFP Local Authentication feature is used, administrators can change the authentication password assigned for
each user in case it is forgotten.
1 Press [CHANGE USER PASSWORD] on the ADMIN menu (1/2).
The CHANGE USER PASSWORD screen is displayed.

[CHANGE USER PASSWORD] is available only when the MFP Local Authentication feature is enabled. This
feature can be enabled from TopAccess administrator mode. For details, refer to the TopAccess Guide
“Chapter 8: [Administration] Tab Page”.
2 Set a new password.

1) Press [USER NAME] to enter the user name for which the password is to be changed.
2) Press [NEW PASSWORD] to enter the new password.
3) Press [RETYPE NEW PASSWORD] to enter the new password again.
4) Press [OK].
The password is now changed.
y When you press each button ([USER NAME], [NEW PASSWORD] and [RETYPE NEW PASSWORD]), the
on-screen keyboard is displayed. Enter the value using the on-screen keyboard and press [OK] to set the
entry. You can also use the digital keys on the control panel to enter numerals.
y The input password appears as asterisks (*) in the [NEW PASSWORD] and [RETYPE NEW PASSWORD]
boxes.
200 Change User Password

IEEE 802.1X Authentication Setting

This menu allows you to make settings for IEEE 802.1X authentication that will apply to wired networks.
This equipment supports the following authentication methods:

y EAP-MD5
y EAP-MSCHAPv2
y EAP-TLS
y PEAP
The following protocol is available for inner authentication:
- EAP-MSCHAPv2
y EAP-TTLS
The following protocols are available for inner authentication:
- PAP
- CHAP
- EAP-MSCHAPv2
- EAP-MD5
The following certificates are required for each authentication method using TopAccess to enable IEEE 802.1X
authentication:
Authentication Method Inner Authentication Method CA Certificate User Certificate
EAP-MD5 — — —
EAP-MSCHAPv2 — — —
EAP-TLS — Required Required
PEAP EAP-MSCHAPv2 Required —
EAP-TTLS PAP Required —
CHAP Required —
EAP-MD5 Required —
EAP-MSCHAPv2 Required —
For instructions on how to install certificates, refer to the TopAccess Guide “Chapter 8: [Administration] Tab
Page”.
The settings for IEEE 802.1X authentication depend on the authentication method you select.
Setting IEEE802.1X authentication
1 Press [802.1X SETTINGS] on the ADMIN menu (1/2).
The WIRED 802.1X SETTINGS screen is displayed.

IEEE 802.1X Authentication Setting 201

2 Specify the following items as required and press [Next].
802.1X — Press [ENABLE] to enable IEEE802.1X authentication, or [DISABLE] to disable it.

[CHECK SETTINGS] — Press this button to confirm the options currently selected.
[FACTORY DEFAULT] — Press this button to reset the IEEE802.1X authentication settings back to the factory
defaults.
[CHECK SETTINGS] is available when you enable IEEE802.1X authentication.
When changing IEEE802.1X authentication from [ENABLE] to [DISABLE], press [Next], and on the “Confirm
the following settings” screen that appears, press [APPLY NOW] to complete the setting.
P.203 “Setting EAP-MSCHAPv2”

P.204 “Setting EAP-MD5”
P.205 “Setting EAP-TLS”
P.207 “Setting PEAP”
P.209 “Setting EAP-TTLS”
202 IEEE 802.1X Authentication Setting

Setting EAP-MSCHAPv2
1 Select [EAP-MSCHAPv2] and press [Next].
The WIRED 802.1X SETTINGS (EAP-MSCHAPv2) screen is displayed.
[EAP USER NAME] — Press this button to enter the EAP User name.
[PASSWORD] — Press this button to enter the authentication password.
[RETYPE PASSWORD] — Press this button to re-enter the authentication password.
When you press the above buttons, the on-screen keyboard is displayed. Enter the value using the on-screen
numerals.
3 Confirm the settings and press [APPLY NOW].

Setting EAP-MD5
1 Select [EAP-MD5] and press [Next].
The WIRED 802.1X SETTINGS (EAP-MD5) screen is displayed.
numerals.

Setting EAP-TLS
The CA certificate and user certificate must be installed in this equipment before the settings for IEEE 802.1X
authentication are performed. For instructions on how to install the certificates, refer to the TopAccess Guide
“Chapter 8: [Administration] Tab Page”.
1 Select [EAP-TLS] and press [Next].
The WIRED 802.1X SETTINGS (EAP-TLS) screen is displayed.
Use Username from Common Name in the User Certificate — Press [ENABLE] to use a common name in the
user certificate as the EAP User name.
When you enable the [Use Username from Common Name in the User Certificate] option, any user name
cannot be manually entered to the [EAP USER NAME] box.
When you press [EAP USER NAME], the on-screen keyboard is displayed. Enter the value using the on-screen
numerals.


Setting PEAP
y The CA certificate must be installed in this equipment before the settings for IEEE 802.1X authentication are
performed. For instructions on how to install the certificate, refer to the TopAccess Guide “Chapter 8:
y PEAP is not available for Windows Server 2008.
1 Select [PEAP] and press [Next].
The WIRED 802.1X SETTINGS (PEAP) screen is displayed.
2 Select [EAP-MSCHAPv2] for the inner authentication method and press [Next].

numerals.

Setting EAP-TTLS
The CA certificate must be installed in this equipment before the settings for IEEE 802.1X authentication are
performed. For instructions on how to install the certificate, refer to the TopAccess Guide “Chapter 8:
1 Select [EAP-TTLS] and press [Next].
The WIRED 802.1X SETTINGS (EAP-TTLS) screen is displayed.
2 Select the desired inner authentication method and continue the operation that you
require.
P.209 “Setting EAP-MSCHAPv2 for inner authentication”

P.210 “Setting PAP for inner authentication”
P.211 “Setting CHAP for inner authentication”
P.212 “Setting EAP-MD5 for inner authentication”
Setting EAP-MSCHAPv2 for inner authentication
1 Select [EAP-MSCHAPv2] and press [Next].

[EAP USER NAME] — Press this button to enter the EAP User Name.
numerals.
Setting PAP for inner authentication
1 Select [PAP] and press [Next].
The WIRED 802.1X SETTINGS (PAP) screen is displayed.

numerals.
Setting CHAP for inner authentication
1 Select [CHAP] and press [Next].
The WIRED 802.1X SETTINGS (CHAP) screen is displayed.

numerals.
Setting EAP-MD5 for inner authentication
1 Select [EAP-MD5] and press [Next].
The WIRED 802.1X SETTINGS (EAP-MD5) screen is displayed.

numerals.

Error messages
The following error messages may be displayed on the touch panel.
Message Cause
[802.1X] Auth Server/Switch couldn’t be contacted y The RADIUS server service is stopped.
y Configuration for the RADIUS server is not correct.
y The IEEE 802.1X switch has problem.
[802.1X] Authentication failed y The username or password that the user entered is not
correct.
y The certificates uploaded are wrong.
Certificate verification Failure y A CA certificate is not installed in the equipment.
y The installed CA certificate is not valid.
y The server certificate is invalid.

Resetting the equipment settings back to the factory defaults

This menu allows you to reset the equipment settings back to the factory defaults, and also clear the user data.
The data to be reset by this operation are as follows:
Settings Data Remarks
Setup General All the settings are reset to the factory defaults.
Network
Copy
Fax
Scan to File
E-mail
Internet Fax
Printer / e-Filing
Printer
Print Service
Security
User Data Remarks

User Management User Account When the user management data are cleared, the
LDAP mapping information will be also cleared.
Group Management
Role Management
Department Management
Quota Management
Counter User Counter The data are cleared.
Department Counter
Template
Address Book
Mailbox / Inbound Fax (TSI)
Print Data Converter
ICC Profile
XML Format File The data are reset to the default XML.
1 Press on the ADMIN menu (1/2).
The ADMIN menu (2/2) is displayed.

Resetting the equipment settings back to the factory defaults 215

2 Press [FACTORY DEFAULT].
The message asking you to initialize the equipment settings is displayed.
3 Press [OK].
The initialization begins.
y If you want to back up the setting data and user data before initialization, use the cloning function to make
duplicate files.
For details on the cloning function, see the following page:
P.117 “Creating or installing cloning files”
y When the initialization fails, the message “The process failed.” will be displayed. In this case, press
[CLOSE], and perform the operation again.
216 Resetting the equipment settings back to the factory defaults

MANAGING COUNTERS (COUNTER MENU)
3.
Total Counter ........................................................................................................................ 218

Print Out Total Counter ........................................................................................................ 221
Department Counter............................................................................................................. 222
Managing Department Codes.............................................................................................. 226
Logging on as administrator ...............................................................................................................................226
Printing DEPARTMENT CODE LIST..................................................................................................................228
Enabling department codes................................................................................................................................229
Registering a new department code...................................................................................................................230
Editing department codes...................................................................................................................................233
Deleting department codes.................................................................................................................................236
Resetting the counter for each department ........................................................................................................237
Setting output limitations for all departments......................................................................................................239
Setting the No Limit Black function.....................................................................................................................240
Setting the registered quota ...............................................................................................................................241
Resetting all department counters......................................................................................................................242
Deleting all department codes ............................................................................................................................243

3 MANAGING COUNTERS (COUNTER MENU)
Total Counter
This menu allows you to display and confirm the following total counters:
y Print counter
The print counter contains the following counters:
- Copy counter — Indicates the number of sheets that have been printed by copy operations.
- Fax counter — Indicates the number of sheets that have been printed by fax receptions.
- Printer counter — Indicates the number of sheets that have been printed by print operations and e-mail
receptions (Internet Fax receptions).
- List counter — Indicates the number of sheets that have been printed by system page print operations.
y Scan counter
The scan counter contains the following counters:
- Copy counter — Indicates the number of originals that have been scanned by copy operations.
- Fax counter — Indicates the number of originals that have been scanned by fax and Internet Fax transmissions.
- Network counter — Indicates the number of originals that have been scanned by scan operations.
The total counters cannot be cleared.
1 Press the [COUNTER] button on the control panel to enter the COUNTER menu.
2 Press [TOTAL COUNTER].
The TOTAL COUNTER menu is displayed.
P.219 “Displaying print counter”

P.219 “Displaying scan counter”
218 Total Counter

3.MANAGING COUNTERS (COUNTER MENU)
Displaying print counter
1 Press [PRINT COUNTER].
The PRINT COUNTER screen is displayed.
2 Select the function button whose counter you want to check. (Only for the color print
models)
The displayed items differ between the color print models and the other ones.
Displaying scan counter
1 Press [SCAN COUNTER].
The SCAN COUNTER screen is displayed.
Total Counter 219

2 Select the function button whose counter you want to check.
220 Total Counter

Print Out Total Counter

This menu allows you to print TOTAL COUNTER LIST.
2 Press [PRINT OUT TOTAL COUNTER].
y When the Department Management feature is disabled, TOTAL COUNTER LIST is printed.
Enter the department code using the digital keys and press [OK] to print TOTAL COUNTER LIST.
For an output example of TOTAL COUNTER LIST, see the following page:
P.246 “TOTAL COUNTER LIST”
Print Out Total Counter 221

Department Counter
This menu allows you to display and confirm the following counters for each department:
The department counter is available only when this equipment has been managed using the department code.
P.229 “Enabling department codes”
y Print counter for department code

This feature allows you to display the number of the print counter for each department code.
The print counter contains the following counters:
- Copy counter — Indicates the number of sheets that have been printed by copy operations.
- Fax counter — Indicates the number of sheets that have been printed by polling operations.
- Printer counter — Indicates the number of sheets that have been printed by print operations and e-mail
receptions (Internet Fax receptions).
- List counter — Indicates the number of sheets that have been printed by system page print operations.
y Scan counter for department code

This feature allows you to display the number of the scan counter for each department code.
The scan counter contains the following counters:
- Copy counter — Indicates the number of originals that have been scanned by copy operations.
- Fax counter — Indicates the number of originals that have been scanned by fax and Internet Fax transmissions.
- Network counter — Indicates the number of originals that have been scanned by scan operations.
y Fax communications counter for department code

This feature allows you to display the number of the Fax and Internet Fax transmission and reception counter for each
department code.
The fax communication counter contains the following counters:
- Transmit — Indicates the number of pages that are sent by Fax transmissions.
- Reception — Indicates the number of pages that are received by polling operations.
1 Press [COUNTER] on the control panel to enter the COUNTER menu.
2 Press [DEPARTMENT COUNTER].
The DEPARTMENT CODE screen is displayed.
3 Press [DEPARTMENT CODE].
222 Department Counter

4 Enter the department code and press [OK].
You will be returned to the DEPARTMENT CODE screen.
5 Press [OK].
The COUNTER screen is displayed.
P.224 “Displaying print counter for department code”

P.224 “Displaying scan counter for department code”
P.225 “Displaying fax communications counter for department code”
Department Counter 223

Displaying print counter for department code
1 Press [PRINT COUNTER].
The PRINT COUNTER screen for the specified department code is displayed.
2 Select the function button whose counter you want to check. (Only for the color print
models)
The displayed items differ between the color print models and the other ones.
Displaying scan counter for department code
1 Press [SCAN COUNTER].
The SCAN COUNTER screen for the specified department code is displayed.
224 Department Counter

2 Select the function button whose counter you want to check.
Displaying fax communications counter for department code
1 Press [FAX COMMUNICATION].
The FAX COMMUNICATION screen for the specified department code is displayed.
Department Counter 225

Managing Department Codes

Logging on as administrator
You can audit the copy quantity of copy, print, scan, and facsimile pages performed by setting a department code. Up to
1000 department codes can be registered.
To manage the department codes, you must know the administrator password for this equipment. It is recommended that
this action be performed only by an authorized administrator.
If the User Management setting is enabled and you log in using a user name with Account Manager privileges, you do
not have to enter the administrator password to display the DEPARTMENT MANAGEMENT menu.
2 Press [DEPARTMENT MANAGEMENT].
The ADMINISTRATOR PASSWORD screen is displayed.
3 Press [PASSWORD].
226 Managing Department Codes

4 Enter the administrator password and press [OK].
The DEPT. MANAGEMENT menu is displayed.
y If the administrator password has not been changed before, enter the default administrator password
“123456”.
numerals.
P.228 “Printing DEPARTMENT CODE LIST”

P.230 “Registering a new department code”
P.233 “Editing department codes”
P.236 “Deleting department codes”
P.237 “Resetting the counter for each department”
P.239 “Setting output limitations for all departments”
P.240 “Setting the No Limit Black function”
P.241 “Setting the registered quota”
P.242 “Resetting all department counters”
P.243 “Deleting all department codes”
y Menus other than “DEPARTMENT MANAGEMENT” and “DEPARTMENT REGISTRATION” will be

available after you register a department code and enable the Department Management feature.
y [NO LIMIT BLACK] is available only for the e-STUDIO6550C Series and e-STUDIO4540C Series.
Managing Department Codes 227

Printing DEPARTMENT CODE LIST

You can print out the department code list and counters for each department code.
1 In the DEPT. MANAGEMENT menu, press [PRINT OUT DEPARTMENT CODES].
Printing begins.
y For instructions on how to display the screen above, see the following page:
P.226 “Logging on as administrator”
y For an output example of DEPARTMENT CODE LIST, see the following page:
P.247 “DEPARTMENT CODE LIST”

Enabling department codes

In the initial setting, the Department Management feature is disabled. If you want to manage the counter separately by
department codes, you must enable this feature. When the Department Management feature is enabled, the department
code input screen will be displayed before entering the copy, scan, fax, and e-Filing operation screens to manage the
operations for each department code. In addition, print jobs that are sent from computers can be managed for each
department code.
For details on the counters that can be individually managed by department codes, see the following page:
P.222 “Department Counter”
y [DEPARTMENT MANAGEMENT] will be available after registering a department code. Before enabling the
Department Management feature, register the required department codes.
y Using TopAccess, you can also configure department code enforcement settings specifying whether invalid jobs,
for which a department code is not specified or for which the department code is invalid, will be printed or stored in
the invalid job list when the Department Management feature is enabled. For instructions on how to set the
Department Code Enforcement, refer to the TopAccess Guide “Chapter 8: [Administration] Tab Page”.
y The Department Management feature does not support Web Services Scan. Web Services Scan jobs performed
when this feature is enabled are always counted as “Undefined” Department Name.
1 In the DEPT. MANAGEMENT menu, press [DEPARTMENT MANAGEMENT].
The DEPARTMENT MANAGEMENT screen is displayed.
For instructions on how to display the screen above, see the following page:
2 Press [ENABLE] to enable the Department Management feature, or [DISABLE] to

disable it.

Registering a new department code

This function allows you to register new department codes.
After registering the department code(s), you must enable the Department Management function.
1 In the DEPT. MANAGEMENT menu, press [DEPARTMENT REGISTRATION].
2 Press an undefined button to create a new department and press [ENTRY].
If the touch panel does not display an undefined department code, press to display the next screen.

3 Enter the department name, and press [OK].
The REGISTER DEPARTMENT CODE screen is displayed.
4 Press [NEW CODE].
5 Enter the department code, and press [OK].
You will be returned to the REGISTER DEPARTMENT CODE screen.
Up to 63 characters can be entered for a department code. Characters you can enter are as follows:
y Alphanumerics, “-”, “_”, and “.”
y You can also use the digital keys on the control panel to enter numerals.

6 Press [OK].
The QUOTA screen is displayed.
7 Set the quota of this department code as required, and press [OK] to register the new
department code.
You will be returned to the DEPARTMENT CODE screen.
QUOTA MANAGEMENT — The quota setting is enabled or disabled by pressing [ON] or [OFF]. To enable it, press
[ON] and set the quota and the default quota value. (In the color print models, set the color and the black quota
respectively.)
y QUOTA — The remaining number of available copies/prints for this department code is displayed. The number
entered in the [DEFAULT QUOTA] box is reduced every time when copying/printing is performed which can no
longer be done when the number reaches “0”.
When a new department code is registered, the number entered in the [DEFAULT QUOTA] box is displayed in
this box.
You can manually change the number displayed in this box to a preferred one.
y DEFAULT QUOTA — Enter the initial quota for this department code. You can enter up to “99,999,999.99”.
When the remaining number of available copies/prints becomes “0” during the job being printed, a few copies
that exceed the quota are printed and counted because the equipment cannot stop the job immediately.

Editing department codes

This function allows you to edit an existing department code.
2 Press the department button that you want to edit and press [EDIT].
The message “This department code is already registered. Do you wish to replace this code?” is displayed in the
If the touch panel does not display the department code that you want to edit, press to display the next
screen.
3 Press [YES].

4 Enter a new department name if necessary, and press [OK]. If you do not need to
change the department name, press [OK] without changing it.
The department code currently set is displayed in the EDIT DEPARTMENT CODE screen.
5 Press [NEW CODE].
6 Enter a new department code, and press [OK].
You will be returned to the EDIT DEPARTMENT CODE screen.
y Up to 63 characters can be entered for a department code. Characters you can enter are as follows:
- Alphanumerics, “-”, “_”, and “.”
- You can also use the digital keys on the control panel to enter numerals.
y If you want to clear the code to retype it, press [Clear] on the on-screen keyboard or the [CLEAR] button on
the control panel.

7 Press [OK].
The QUOTA screen is displayed.
8 Set the quota of this department code as required, and press [OK].

Deleting department codes

This function allows you to delete an existing department code.
2 Press the department button that you want to delete and press [DELETE].
The message “Delete OK?” is displayed in the CONFIRMATION screen.
If the touch panel does not display the department code that you want to delete, press to display the next
screen.

3 Press [YES].
The department code is now deleted.
Resetting the counter for each department

This function allows you to reset the counter for the specified department code.

2 Press the department button whose counter you want to reset and press [RESET
COUNTERS].
The message “CLEAR OK?” is displayed in the CONFIRMATION screen.
If the touch panel does not display the department code whose counter you want to clear, press to display
the next screen.
3 Press [YES].
The counter is now cleared.
Press [NO] to cancel the clear operation.

Setting output limitations for all departments

This function allows you to set the output limitations for all departments through a single operation.
When you select [ON], output will be disabled for all departments.
When you select [OFF], unlimited outputs will be allowed for all departments.
When you select [ON] in this menu, the quota settings for all department codes will be set to “0”. If you want to change
the quota settings for each department code, perform the settings individually for each code.
P.233 “Editing department codes”
1 In the DEPT. MANAGEMENT menu, press [ALL LIMIT].
The ALL LIMIT screen is displayed.
2 Enable or disable the All Limit function, and then press [OK].
This function is enabled or disabled by pressing [ON] or [OFF]. (In the color print models, set the color and the
black output limitation respectively.)
After you press [OK], the setting is saved. "WAIT" is displayed on the touch panel until it is applied.
y The All Limit function cannot be set for the color print models when the No Limit Black function ( P.240) is
enabled.
y This may take some time depending on the number of registered department codes.

Setting the No Limit Black function

“No Limit Black” is the function for allowing users to perform black copying/printing without entering a department code.
When you want to manage only color outputs for each department code, enable this function to allow users to perform
unlimited black copies/prints on the equipment. When you enable it, the equipment will not count the number of black
copies/prints for each department code.
This option is available only for the color print models.
When the User Management feature is enabled, the No Limit Black function cannot be enabled.
1 In the DEPT. MANAGEMENT menu, press [NO LIMIT BLACK].
The NO LIMIT BLACK COPY/PRINT screen is displayed.
2 Press [ENABLE] to enable the NO LIMIT BLACK function, or [DISABLE] to disable it.
The No Limit Black setting is saved.

Setting the registered quota

This function allows you to return the quotas for all departments to the default ones through a single operation.
1 In the DEPT. MANAGEMENT menu, press [SET REGISTERED QUOTA].
The message “Are you sure?” is displayed in the CONFIRMATION screen.
2 Press [YES].
The quotas for all departments are now returned to the default ones.
Press [NO] to cancel the operation.

Resetting all department counters

This function clears all department counters to “0”.
This function clears only the department counters. You cannot clear the total counter.
1 In the DEPT. MANAGEMENT menu, press [RESET ALL COUNTERS].
The message “CLEAR OK?” is displayed in the CONFIRMATION screen.
2 Press [YES].
All department counters are now cleared.
Press [NO] to cancel the clear operation.

Deleting all department codes

This function deletes all registered department codes.
1 In the DEPT. MANAGEMENT menu, press [DELETE ALL].
The message “Delete OK?” is displayed in the CONFIRMATION screen.
2 Press [YES].
All department codes are now deleted.

APPENDIX
4.
List Print Format................................................................................................................... 246

TOTAL COUNTER LIST.....................................................................................................................................246
DEPARTMENT CODE LIST ...............................................................................................................................247
ADDRESS BOOK INFORMATION.....................................................................................................................248
GROUP NUMBER INFORMATION....................................................................................................................249
FUNCTION LIST (User) .....................................................................................................................................250
NIC configuration page.......................................................................................................................................251
FUNCTION LIST (Administrator)........................................................................................................................253
PS3 font list ........................................................................................................................................................272
PCL font list ........................................................................................................................................................273

4 APPENDIX
List Print Format

TOTAL COUNTER LIST
Output example of TOTAL COUNTER LIST (e-STUDIO4540C Series)
TOTAL COUNTER LIST S/N:CME000034 FIN S/N:FIN S/N- TOTAL :9999

2011-05-10 15:18 TOSHIBA e-STUDIO4540C DF TOTAL :9999
PRINT COUNTER
TOTAL
FULL COLOR TWIN/MONO COLOR BLACK TOTAL
COPY 99999 99999 99999 299996
FAX 99999 99999 99999 299996
PRINTER 99999 99999 99999 299996
LIST 99999 99999 99999 299996
TOTAL 399996 399996 399996 1199988
COPY
SMALL 16667 16666 16667 399996
LARGE 16667 16665 16667 399996
TOTAL 33334 33331 33334 99999
FAX
SMALL 16667 16666 16667 399996
LARGE 16667 16665 16667 399996
TOTAL 33334 33331 33334 99999
PRINTER
SMALL 16667 16666 16667 399996
LARGE 16667 16665 16667 399996
TOTAL 33334 33331 33334 99999
LIST
SMALL 16667 16666 16667 399996
LARGE 16667 16665 16667 399996
TOTAL 33334 33331 33334 99999
CALIBRATION COUNTER :2
246 List Print Format

4 APPENDIX
4.APPENDIX
DEPARTMENT CODE LIST

Output example of DEPARTMENT CODE LIST (e-STUDIO4540C Series)
DEPARTMENT CODE LIST

TIME : 2011-05-10 10:53
DEPT NO. DEPARTMENT QUOTA

D 1 01 999.00
PRINT COUNTER
FULL COLOR TWIN/MONO COLOR
COPY PRINT TOTAL COPY PRINT TOTAL
SMALL 99999 99999 199998 SMALL 99999 99999 199998
LARGE 99999 99999 199998 LARGE 99999 99999 199998
199998 199998 399996 199998 199998 399996
BLACK
COPY FAX PRINT LIST TOTAL
SMALL 99999 99999 99999 99999 399996
LARGE 99999 99999 99999 99999 399996
199998 199998 199998 199998 799992
FAX COMMUNICATION SCAN COUNTER

FULL COLOR TWIN/MONO COLOR BLACK
TRANSMIT RECEPTION COPY NETWORK COPY COPY FAX NETWORK
SMALL 99999 99999 SMALL 99999 99999 99999 99999 99999 99999
LARGE 99999 99999 LARGE 99999 99999 99999 99999 99999 99999
199998 199998 199998 199998 199998 199998 199998 199998
DEPT NO. DEPARTMENT QUOTA

D 2 02 999.00
PRINT COUNTER
FULL COLOR TWIN/MONO COLOR
COPY PRINT TOTAL LIMIT COPY PRINT TOTAL
99999 199998 SMALL 99999 99999 199998
LARGE 99999 99999 199998 LARGE 99999 99999 199998
199998 199998 399996 - 199998 199998 399996
List Print Format 247

4 APPENDIX
ADDRESS BOOK INFORMATION

Output example of ADDRESS BOOK INFORMATION
ADDRESS BOOK INFORMATION

TIME : 2011-05-10 20:47
FAX NO.1 : 99999999999
FAX NO.2 : 99999999990
NAME : MFP_00000183
NO. NAME FAX NUMBER/E-MAIL ADDRESS QUALITY TX TX TYPE LINE ECM ATT
001 User01 00000000001 OFF MEMORY OFF 0

[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
011 User11 00000000011 OFF MEMORY OFF OFF 0
[email protected]
012 User12 00000000012 OFF MEMORY OFF OFF 0
[email protected]

4 APPENDIX
4.APPENDIX
GROUP NUMBER INFORMATION

Output example of GROUP NUMBER INFORMATION
GROUP NUMBER INFORMATION

TIME : 2011-05-10 20:47
FAX NO.1 : 99999999999
FAX NO.2 : 99999999990
NAME : MFP_00000183
NO. NAME ADDRESS BOOK
001 Group01 001 001 002 003 004 005 005 006 006 007
007 008 008 009 009 010 010 011 012 013
014 014 015 015 016 016 017 017 018 018
019 019 020 020
002 Group02 005 007 009 015 060 065
003 Group03 005 005 006 007 008 009
E-mail Address
Fax Number

4 APPENDIX
FUNCTION LIST (User)

Output example of FUNCTION LIST (User) (e-STUDIO4540C Series)
FUNCTION LIST
S/N : CME000034 TIME : 2011-05-10 20:47
F/W Ver. : T140SY0W0020 FAX NO.1 : 99999999999
M-ROM Ver. : 140M-015 FAX NO.2 : 99999999990
S-ROM Ver. : 140S-01 NAME : MFP_00000183
GENERAL
TOTAL COUNTER : 9999
DRAWER
DRAWER 1 : LT
DRAWER 2 : A3
DRAWER 3 : A4-R
DRAWER 4 : B5
AUTO CLEAR : 45
COPY
EXPOSURE FOR COLOR : MANUAL
EXPOSURE FOR BLACK : AUTO
COLOR MODE : BLACK
IMAGE DIRECTION : DISABLE
BYPASS FEED : PLAIN
ORIGINAL MODE FOR COLOR : TEXT/PHOTO
ORIGINAL MODE FOR BLACK : TEXT/PHOTO
ORIGINAL MODE FOR AUTO COLOR : TEXT/PHOTO
OMIT BLANK PAGE ADJUSTMENT : 0
ACS ADJUSTMENT : 2
SCAN
COLOR MODE : BLACK
COMPRESS : MID
B/W ADJUSTMENT IN ACS : 3
ROTATION : 0
SINGLE/2-SIDED SCAN : SINGLE
IMAGE QUALITY FOR BLACK : STANDARD
PREVIEW SETTING : OFF
INITIAL PREVIEW TYPE : PAGE FIT
OMIT BLANK PAGE ADJUSTMENT : 0
ACS ADJUSTMENT : 2
COLOR
RESOLUTION : 200dpi
ORIGINAL MODE : TEXT
EXPOSURE : AUTO
BACKGROUND ADJUSTMENT :
For further information about the items printed in FUNCTION LIST, see the following page:
P.253 “FUNCTION LIST (Administrator)”

4 APPENDIX
4.APPENDIX
NIC configuration page

Output example of the NIC Configuration Page
===================================================================================
Unit Serial No : CME000034 Version : T140SY0W0020
Network Address : 00:40:af:7e:28:55
Network Topology : Ethernet Connector: RJ45
Network Mode : Auto
Novell Network Information enabled

Print Server Name : MFP_04998820
Password Defined :
Search Root not defined
Directory Services Tree : ORG
Directory Services Context: dept1.org
Scan Rate : 5
Frame Type : Auto Sense
TCP/IP Network Information for IPv4 enabled

Address Mode : Static IP
IP Address : 10.10.70.120
Subnet Mask : 255.255.255.0
Default Gateway : 10.10.70.1
Primary DNS Server : 0.0.0.0
DNS Name :
Host Name : MFP04998820
Primary WINS Server : 0.0.0.0
NetBIOS Name : MFP04998820
IPP Network Information enabled
IPP without SSL : http://10.10.70.120:631/Print
IPP with SSL : https://10.10.70.120:443/Print
AppleTalk Network Information enabled
AppleTalk Printer Name : MFP00C67861
AppleTalk Zone : *
AppleTalk Type : LaserWriter
===================================================================================
Novell Connection Information

File System Server Name : NWSRV
Queue Name : MFP_QUEUE
AppleTalk Connection Information

AppleTalk Printer Name : MFP00C67861
Raw Socket Connection Information

Port Number : 9100
Unit Serial No The serial No. of this equipment

Version The system version of this equipment
Network Address The MAC address of this equipment
Network Topology The network type
Connector The connector type
Network Mode The network mode
Novell Network Information
Print Server Name The Novell printer name of this equipment
Password Defined Shows whether the password is defined.
Search Root The search root setting of this equipment
Directory Services Tree The NDS tree setting of this equipment
Directory Service Context The NDS context setting of this equipment
Scan Rate The scan rate setting of this equipment
Frame Type The frame type setting of this equipment
TCP/IP Network Information for IPv4
Address Mode The TCP/IP address mode of this equipment

4 APPENDIX
IP Address The IP address of this equipment

Subnet Mask The subnet mask of this equipment
Default Gateway The default gateway of this equipment
Primary DNS Server The primary DNS server address of this equipment
DNS Name The DNS name of this equipment
Host Name The host name of this equipment
Primary WINS Server The primary WINS server address of this equipment
NetBIOS Name The NetBIOS name of this equipment
IPP Network Information
IPP without SSL URL for the IPP printing
IPP with SSL URL for the IPP printing with SSL
AppleTalk Network Information
AppleTalk Printer Name The AppleTalk printer name of this equipment
AppleTalk Zone The AppleTalk zone of this equipment
AppleTalk Type The AppleTalk printer type of this equipment
Novell Connection Information
File System Server Name The NetWare file system server name to which this equipment is
connected
Queue Name The NetWare queue name to which this equipment is connected
AppleTalk Connection Information
AppleTalk Printer Name The AppleTalk printer name of this equipment
Raw Socket Connection Information
Port Number The port number for the RAW printing
TCP/IP Network Information for IPv6
LLMNR The LLMNR (Linklocal Multicast Name Resolution) protocol setting
Link Local Address The link local address of this equipment
Address Mode The IPv6 address mode
IP Address The IPv6 address of this equipment
Prefix Length The prefix length of the IPv6 address
Default Gateway The default gateway address of this equipment
Primary IPv6 DNS Server The primary IPv6 DNS server address
Secondary IPv6 DNS Server The secondary IPv6 DNS server address

4 APPENDIX
4.APPENDIX
FUNCTION LIST (Administrator)

Output example of FUNCTION LIST (Administrator) (e-STUDIO4540C Series)
FUNCTION LIST
S/N : CME000034 TIME : 2011-05-10 20:47
F/W Ver. : T140SY0W0030 FAX NO.1 : 99999999999
M-ROM Ver. : 140M-015 FAX NO.2 : 99999999990
S-ROM Ver. : 140S-01 NAME : MFP_00000183
GENERAL
TOTAL COUNTER : 9999
MAIN / PAGE MEMORY SIZE : 2048 MB / 512 MB
DRAWER 1 : LT
DRAWER 2 : LD
DRAWER 3 : LT-R
DRAWER 4 : A4
AUTO CLEAR : 45
ENERGY SAVER
WEEKLY TIMER ON OFF
TIMER SUNDAY : 00:00:00 24:00:00
TIMER MONDAY : 00:00:00 24:00:00
TIMER TUESDAY : 00:00:00 24:00:00
TIMER WEDNESDAY : 00:00:00 24:00:00
TIMER THURSDAY : 00:00:00 24:00:00
TIMER FRIDAY : 00:00:00 24:00:00
TIMER SATURDAY : 00:00:00 24:00:00
ENABLE WEEKLY TIMER : DISABLE
AUTO POWER SAVE : 15
SLEEP MODE : 60
SUPER SLEEP : DISABLE
DAYLIGHT SAVINGS TIME
ENABLE DAYLIGHT SAVINGS TIME : DISABLE
OFFSET : +1:00
START DATE : Jan IST Sun 0:0
END DATE : Jan 1ST Sun 0:0
DATA CLONING FUNCTION : ENABLE
USB DIRECT PRINT : ENABLE
FUNCTIONS
SAVE AS LOCAL HDD : ENABLE
E-FILING : ENABLE
EMAIL SEND : ENABLE
SAVE AS FTP : ENABLE
SAVE AS FTPS : ENABLE
The Function List for an administrator shows the setting list for all functions. The following table shows all functions that
are printed in an administrator’s function list, and the “User” column indicates which functions are printed in a user’s
function list. This table also describes each function.
GENERAL
Function Description User
TOTAL COUNTER Shows the total counter. YES
MAIN / PAGE MEMORY SIZE Shows the main memory size and page memory size. NO
DRAWER - DRAWER 1 Shows the paper size for drawer 1. YES
DRAWER - DRAWER 2 Shows the paper size for drawer 2. YES
DRAWER - DRAWER 3 *1 Shows the paper size for drawer 3. YES
DRAWER - DRAWER 4 *2 Shows the paper size for drawer 4. YES
DRAWER Shows the paper size for the large capacity feeder
YES
- LARGE CAPACITY FEEDER *3
DRAWER Shows the paper size for the large capacity feeder
YES
- EXTERNAL LARGE CAPACITY FEEDER *4

4 APPENDIX
GENERAL
AUTO CLEAR Shows the time (in seconds) it takes the touch panel
display to clear the previous settings and return to the initial NO
screen.
ENERGY SAVER - WEEKLY TIMER Shows the time to enter the energy saver mode (ON time),
and the time to exit the energy saver mode (OFF time) for NO
each day (Sunday to Saturday).
ENERGY SAVER - AUTO POWER SAVE Shows the time to enter the power save mode (in minutes). NO
ENERGY SAVER - SLEEP MODE Shows the time to enter the sleep mode (in minutes). NO
ENERGY SAVER - SUPER SLEEP Shows whether the super sleep mode is enabled or
NO
disabled.
DAYLIGHT SAVINGS TIME - ENABLE DAYLIGHT Shows whether the daylight savings time is enabled or
NO
SAVINGS TIME disabled.
DAYLIGHT SAVINGS TIME - OFFSET Shows the offset (time difference) from the local standard
NO
time.
DAYLIGHT SAVINGS TIME - STAR DATE/END DATE Shows the date and time to start and end the daylight
NO
savings time.
DATA CLONING FUNCTION Shows whether the data cloning function is enabled or
NO
disabled.
USB DIRECT PRINT Shows whether the USB Direct Print function is enabled or
NO
disabled.
FUNCTIONS - SAVE AS LOCAL HDD Shows whether the Save as Local HDD function is enabled
NO
or disabled.
FUNCTIONS - E-FILING Shows whether the e-Filing function is enabled or disabled. NO
FUNCTIONS - EMAIL SEND Shows whether the E-mail transmission is enabled or

NO
disabled.
FUNCTIONS - SAVE AS FTP Shows whether the Save as FTP function is enabled or
NO
disabled.
FUNCTIONS - SAVE AS FTPS Shows whether the Save as FTPS function is enabled or
NO
disabled.
FUNCTIONS - SAVE TO USB MEDIA Shows whether the Save to USB media function is enabled
NO
or disabled.
FUNCTIONS - SAVE AS SMB Shows whether the Save as SMB function is enabled or
NO
disabled.
FUNCTIONS - SAVE AS NETWARE Shows whether the Save as NetWare function is enabled or
NO
disabled.
FUNCTIONS - INTERNET FAX SEND Shows whether the Internet Fax transmission is enabled or
NO
disabled.
FUNCTIONS - FAX SEND Shows whether the fax transmission is enabled or disabled. NO
FUNCTIONS - WEB SERVICES SCAN Shows whether the Web Scan Service is enabled or
NO
disabled.
FUNCTIONS - TWAIN SCANNING Shows whether the TWAIN scanning function is enabled or
NO
disabled.
FUNCTIONS - SCAN TO EXTERNAL CONTROLLER Shows whether the scanning function to external
NO
controllers is enabled or disabled.
FUNCTIONS - NETWORK FAX Shows whether the network fax function is enabled or
NO
disabled.

4 APPENDIX
4.APPENDIX
GENERAL
FUNCTIONS - NETWORK INTERNET FAX Shows whether the network Internet fax function is enabled
NO
or disabled.
JOB SKIP CONTROL - ENABLE JOB SKIP CONTROL Shows whether the Job Skip Control is enabled or disabled. NO
ADDRESS BOOK RESTRICTION BY ADMIN Shows whether operations on the address book are
NO
restricted by the administrator authority.
HARDCOPY SECURITY PRINTING - COPY INHIBITION Shows whether to inhibit copying the document. NO
HARDCOPY SECURITY PRINTING - SCAN INHIBITION Shows whether to inhibit scanning the document. NO
HARDCOPY SECURITY PRINTING - PRINT INHIBITION Shows whether to inhibit printing the document. NO
CONFIDENTIALLY SETTING - DOCUMENT NAME Shows whether the confidential setting on the JOB
NO
STATUS screen or PRINT screen is enabled or disabled.
POP-UP - DRAWER Shows whether the drawer set pop-up is enabled or

NO
disabled.
POP-UP - PAPER MISFEED RECOVERY Shows whether the paper misfeed recovery pop-up is
NO
enabled or disabled.
*1 “DRAWER 3” is printed only when Drawer 3 is installed.

*2 “DRAWER 4” is printed only when Drawer 4 is installed.
*3 “LARGE CAPACITY FEEDER” is printed only when the Large Capacity Feeder is installed.
*4 “EXTERNAL LARGE CAPACITY FEEDER” is printed only when the External Large Capacity Feeder is installed (only for the e-STUDIO6550C
Series).
COPY
EXPOSURE FOR COLOR *1 Shows the default exposure setting for color copies. YES
EXPOSURE FOR BLACK *1 Shows the default exposure setting for black copies. YES
EXPOSURE *2 Shows the default exposure setting for copies. YES
COLOR MODE *1 Shows the default color mode for copies. YES
IMAGE DIRECTION Shows whether the image direction is enabled or disabled. YES
BYPASS FEED Shows the default paper type of the bypass feed. YES
INSERTER/INVERT BACKSIDE COVER *3 Shows whether the Inserter/Invert Backside Cover function
YES
is enabled or disabled.
TAB - EXTENSION - DRAWER - TAB EXTENSION *3 Shows the tab extension setting that is applied when tab
YES
paper is fed from a drawer.
TAB - EXTENSION - DRAWER - SHIFT MARGIN *3 Shows the shift margin setting that is applied when tab
YES
paper is fed from a drawer.
TAB - EXTENSION - BYPASS FEED - TAB EXTENSION *3 Shows the tab extension setting that is applied when tab
YES
paper is fed from the bypass feed.
TAB - EXTENSION - BYPASS FEED - SHIFT MARGIN *3 Shows the shift margin setting that is applied when tab
YES
paper is fed from the bypass feed.
ORIGINAL MODE FOR COLOR *1 Shows the default original mode for color copies. YES
ORIGINAL MODE FOR BLACK Shows the default original mode for black copies. YES
ORIGINAL MODE FOR AUTO COLOR *1 Shows the default original mode for auto color copies. YES
OMIT BLANK PAGE ADJUSTMENT Shows the omit blank page adjustment level. YES
ACS ADJUSTMENT *1 Shows the ACS adjustment level. YES

4 APPENDIX
COPY
MAXIMUM COPIES Shows the maximum copies that are allowed to be set. NO
AUTO 2-SIDE MODE Shows the default auto 2-sided mode. NO
SORT MODE PRIORITY Shows the default sort mode. NO
DEFAULT MODE OF AUTO COLOR *1 Shows the default auto color mode for copies. NO
AUTOMATIC CHANGE OF PAPER SOURCE Shows whether the Automatic Change of Paper Source
NO
function is enabled or disabled.
PAPER OF DIFFERENT DIRECTION Shows whether the Paper of Different Direction function is
NO
AUTO EXIT TRAY CHANGE (CASCADE PRINT) Shows whether the Auto Exit Tray Change (Cascade Print)
NO
SUSPEND PRINTING IF STAPLER EMPTY Shows whether this equipment suspends printing when
NO
stapler empty occurs.
WASTE HOLE PUNCH TRAY FULL Shows whether this equipment continues printing when
NO
punch dust becomes full.
ORIGINAL OUTSIDE ERASE Shows whether the original outside erase function is
NO
*1 Printed only for the e-STUDIO6550C Series and e-STUDIO4540C Series.

*2 Printed only for the e-STUDIO456 Series and e-STUDIO856 Series.
*3 Printed only for the e-STUDIO856 Series.
SCAN
COLOR MODE Shows the default color mode for scan. YES
COMPRESS Shows the default compression setting. YES
B/W ADJUSTMENT IN ACS Shows the default B/W resolution in ACS. YES
ROTATION Shows the default rotation mode. YES
SINGLE/2-SIDED SCAN Shows the default 2-sided scan mode. YES
IMAGE QUALITY FOR BLACK Shows the default image quality setting that applies when
YES
scanning a black original in auto color mode.
PREVIEW SETTING *1 Shows whether the preview function is enabled or disabled. YES
INITIAL PREVIEW TYPE *1 Shows the default preview type. YES
OMIT BLANK PAGE ADJUSTMENT Shows the omit blank page adjustment level. YES
ACS ADJUSTMENT Shows the ACS adjustment level. YES
COLOR - RESOLUTION Shows the resolution for color scans. YES
COLOR - ORIGINAL MODE Shows the default original mode for color scans. YES
COLOR - EXPOSURE Shows the default exposure setting for color scans. YES
COLOR - BACKGROUND ADJUSTMENT Shows the default background adjustment setting for color
YES
scans.
GRAY SCALE - RESOLUTION Shows the resolution for gray scale scans. YES
GRAY SCALE - EXPOSURE Shows the default exposure setting for gray scale scans. YES
GRAY SCALE Shows the default background adjustment setting for gray
YES
- BACKGROUND ADJUSTMENT scale scans.

4 APPENDIX
4.APPENDIX
SCAN
BLACK - RESOLUTION Shows the resolution for black scans. YES
BLACK - ORIGINAL MODE Shows the default original mode for black scans. YES
BLACK - EXPOSURE Shows the default exposure setting for black scans. YES
BLACK - BACKGROUND ADJUSTMENT Shows the default background adjustment setting for black
YES
scans.
FAX
FAX ROM VERSION Shows the ROM version of the Fax unit. YES
RESOLUTION Shows the default resolution setting for a fax/Internet Fax

YES
transmission.
ORIGINAL MODE Shows the default original mode for a fax/Internet Fax
YES
transmission.
EXPOSURE Shows the default exposure setting for a fax/Internet Fax

YES
transmission.
TX TYPE *1 Shows the default transmission type. YES
TTI Shows whether the TTI is enabled or disabled. NO
RTI Shows whether the RTI is enabled or disabled. YES
ECM *1 Shows whether the ECM is enabled or disabled. YES
PREVIEW SETTING *3 Shows whether the preview function is enabled or disabled. NO
INITIAL PREVIEW TYPE *3 Shows the default preview type. NO
INITIAL SETUP - MONITOR VOLUME *1 Shows the monitor volume setting. NO
INITIAL SETUP Shows the complete volume setting.

NO
- COMPLETION TONE VOLUME *1
INITIAL SETUP - RX MODE *1 Shows the default RX mode. NO
INITIAL SETUP - DIAL TYPE *1 Shows the dial type of line 1. NO
INITIAL SETUP - DIAL TYPE (LINE2) *2 Shows the dial type of line 2. NO
LINE-2 MODE *2 Shows the line 2 mode. NO
LINE-2 MODE - START *2 Shows the start time to use Line 2 for receptions only. This
applies only when “RX ONLY (TIMER)” is set to LINE-2 NO
MODE.
LINE-2 MODE - END *2 Shows the end time to finish using Line 2 for receptions
only. This applies only when “RX ONLY (TIMER)” is set to NO
LINE-2 MODE.
RX PRINT - DISCARD Shows whether the discard function is enabled or disabled. NO
RX PRINT - REDUCTION Shows whether reduction is enabled or disabled. NO
RX PRINT - DUPLEX *1 Shows whether duplex print is enabled or disabled. NO
RX PRINT - ROTATE SORT *1 Shows whether rotate sort is enabled or disabled. NO
RECOVERY TX *1 Shows whether recovery transmission is enabled or

NO
disabled.

4 APPENDIX
FAX
RECOVERY TX - STORED TIME *1 Shows how many hours a recovery transmission job is to
NO
be stored.
FAX RECEIVED FORWARD - AGENT1 *1 Shows the agent type if the Fax Received Forward is
NO
registered.
FAX RECEIVED FORWARD - AGENT2 *1 Shows the agent type if the Fax Received Forward is
NO
registered.
FAX RECEIVED FORWARD (LINE2) - AGENT1 *1 Shows the agent type of line 2 if the Fax Received Forward
NO
is registered.
FAX RECEIVED FORWARD (LINE2) - AGENT2 *1 Shows the agent type of line 2 if the Fax Received Forward
NO
is registered.
SECURE RECEIVE - TIMER *1 Shows the time to enter the secure receive mode (ON
time), and the time to exit the secure receive mode (OFF NO
time) for each day (Sunday to Saturday).
SECURE RECEIVE - ENABLE SECURE RECEIVE *1 Shows whether the secure receive is enabled or disabled. NO
*1 These are printed only when the FAX Unit (optional) is installed.
*2 These are printed only when the FAX Unit (optional) and 2nd Line for FAX Unit (optional) are installed.
E-FILING
PRINTING IMAGE MODE *1 Shows the default printing image mode. YES
BIP PRINTING
PAPER SIZE Shows the paper size for the Bluetooth BIP print. NO
PRINT SIZE Shows the print size for the Bluetooth BIP print. NO
BIP PRINTING is printed only when the Bluetooth Module (optional) is installed.
FILE
MAINTENANCE Shows whether storage maintenance is enabled or

NO
disabled.
STORAGE MAINTENANCE Shows how many days the data in the local folder is stored.
This applies only when the maintenance function is NO
enabled.
E-MAIL
FRAGMENT MESSAGE SIZE (KB) Shows the fragment message size that applies to an e-mail
NO
transmission.
FROM ADDRESS Shows the sender’s e-mail address that applies to an

NO
e-mail transmission.
FROM NAME Shows the sender’s name that applies to an e-mail

NO
transmission.

4 APPENDIX
4.APPENDIX
E-MAIL
NUMBER OF RETRY Shows how many times this equipment tries to send an
NO
e-mail when it had previously failed.
RETRY INTERVAL Shows the interval of an e-mail transmission. NO
BCC ADDRESS DISPLAY Shows whether Bcc address display is enabled or disabled. NO
EDITING OF SUBJECT Shows whether the editing of the e-mail subject is enabled
NO
or disabled.
ADD THE DATE AND TIME TO THE SUBJECT Shows whether the adding of the date and time to the e-
NO
mail subject is enabled or disabled.
DEFAULT SUBJECT Shows the default subject of the e-mail. NO
INTERNET FAX
FRAGMENT PAGE SIZE (KB) Shows the fragment page size that applies to an Internet
NO
Fax transmission.
BODY STRING TRANSMISSION Shows whether the body string transmission is enabled or
NO
disabled.
FROM ADDRESS Shows the sender’s e-mail address that applies to an

NO
Internet Fax transmission.
FROM NAME Shows the sender’s name that applies to an Internet Fax
NO
transmission.
NUMBER OF RETRY Shows how many times this equipment tries to send an
NO
Internet Fax when it had previously failed.
RETRY INTERVAL Shows the interval of an Internet Fax transmission. NO
INTERNET FAX RECEIVED FORWARD - AGENT1 Shows the agent type if the Internet Fax Received Forward
NO
is registered.
INTERNET FAX RECEIVED FORWARD - AGENT2 Shows the agent type if the Internet Fax Received Forward
NO
is registered.
REPORT SETTING
JOURNAL - AUTO Shows whether auto journal print is enabled or disabled. NO
JOURNAL - TX JOURNAL Shows how many transmissions will be printed in a

NO
transmission journal.
JOURNAL - RX JOURNAL Shows how many receptions will be printed in a reception

NO
journal.
COMM. REPORT - MEMORY TX Shows the conditions for printing a memory transmission
NO
report.
COMM. REPORT - DIRECT TX Shows the conditions for printing a direct transmission
NO
report.
COMM. REPORT - MULTI TX Shows the conditions for printing a multi transmission
NO
report.
COMM. REPORT - POLLING Shows the conditions for printing a polling report. NO
COMM. REPORT - RELAY ORIGINAL Shows the conditions for printing a relay originator report. NO
COMM. REPORT - RELAY STATION Shows the conditions for printing a relay station report. NO
COMM. REPORT - RELAY DESTINATION Shows the conditions for printing a relay destination report. NO

4 APPENDIX
REPORT SETTING
RECEPTION LIST - LOCAL Shows whether a reception list will be printed or not after
NO
reserving a document to a mailbox within the equipment.
RECEPTION LIST - REMOTE Shows whether a reception list will be printed or not after
reserving a document to a mailbox within the equipment NO
remotely from another facsimile.
RECEPTION LIST - RELAY STATION Shows whether a reception list will be printed or not after
receiving a relay transmission from an originator as a relay NO
hub.
PRINTER/E-FILING
AUTOMATIC CHANGE OF PAPER SOURCE Shows whether the Automatic Change of Paper Source
NO
PAPER OF DIFFERENT DIRECTION Shows whether the Paper of Different Direction function is
NO
ENFORCEMENT CONTINUE OF ILLEGAL PAPER Shows whether the Enforcement Continue of Illegal Paper
NO
AUTO EXIT TRAY CHANGE (CASCADE PRINT) Shows whether the Auto Exit Tray Change (Cascade Print)
NO
SUSPEND PRINTING IF STAPLER EMPTY Shows whether this equipment suspends printing when
NO
stapler empty occurs.
WASTE HOLE PUNCH TRAY FULL Shows whether this equipment continues printing when the
NO
punch dust bin becomes full.
WIRED 802.1X SETTING
ENABLE 802.1X Shows whether the wired 802.1X authentication is enabled

NO
or disabled.
EAP-METHOD Shows the current EAP-method. NO
WIRELESS SETTINGS
WIRELESS LAN Shows whether the Wireless LAN function is enabled or

NO
disabled.
WIRELESS SETTINGS are printed only when the Wireless LAN Module (optional) is installed.
BLUETOOTH SETTINGS
Bluetooth Shows whether the Bluetooth function is enabled or

NO
disabled.
Bluetooth NAME Shows the Bluetooth name of this equipment. NO
DEVICE ADDRESS Shows the device address of this equipment. NO
ALLOW DISCOVERY Shows whether the Allow Discovery function is enabled or

NO
disabled.
SECURITY Shows whether the security function is enabled or disabled. NO
REQUIRED PIN Shows the PIN number. NO

4 APPENDIX
4.APPENDIX
BLUETOOTH SETTINGS
DATA ENCRYPTION Shows whether the data encryption is enabled or disabled. NO
BLUETOOTH SETTINGS are printed only when the Bluetooth Module (optional) is installed.
NETWORK SETTING - GENERAL PRODUCT - GENERAL
ETHERNET SPEED DUPLEX MODE Shows the Ethernet speed setting. NO
NETWORK SETTING - NETWORK - TCP/IP
ADDRESS MODE Shows the TCP/IP address mode. NO
HOST NAME Shows the TCP/IP address mode. NO
IP ADDRESS Shows the IP address of this equipment. NO
SUBNET MASK Shows the subnet mask of this equipment. NO
DEFAULT GATEWAY Shows the default gateway address of this equipment. NO
NETWORK SETTING - NETWORK - IPv6
ENABLE IPv6 Shows whether the IPv6 protocol is enabled or disabled. NO
LLMNR Shows whether the LLMNR (Linklocal Multi-cast Name

NO
Resolution) is enabled or disabled.
ADDRESS MODE Shows the IPv6 address mode. NO
LINK LOCAL ADDRESS Shows the link local address of this equipment. NO
IP ADDRESS Shows the IPv6 address of this equipment. NO
PREFIX LENGTH Shows the prefix length of the IPv6 address. NO
DEFAULT GATEWAY Shows the default gateway address of this equipment. NO
USE DHCPv6 SERVER FOR OPTIONS Shows whether the optional information is obtained from
NO
the DHCPv6 server.
USE STATELESS FOR IP ADDRESS (M FLAGS) Shows whether the stateless usage (IP address acquisition
NO
M flag) is enabled or disabled.
USE STATELESS FOR OPTIONS (O FLAGS) Shows whether the stateless usage (optional information
NO
acquisition O flag) is enabled or disabled.

4 APPENDIX
NETWORK SETTING - NETWORK - IPv6
IP ADDRESS1 The IP address, prefix length and default gateway which NO

are issued from routers.
PREFIX LENGTH1 NO
DEFAULT GATEWAY1 NO
IP ADDRESS2 NO
PREFIX LENGTH2 NO
DEFAULT GATEWAY2 NO
IP ADDRESS3 NO
PREFIX LENGTH3 NO
DEFAULT GATEWAY3 NO
IP ADDRESS4 NO
PREFIX LENGTH4 NO
DEFAULT GATEWAY4 NO
IP ADDRESS5 NO
PREFIX LENGTH5 NO
DEFAULT GATEWAY5 NO
IP ADDRESS6 NO
PREFIX LENGTH6 NO
DEFAULT GATEWAY6 NO
IP ADDRESS7 NO
PREFIX LENGTH7 NO
DEFAULT GATEWAY7 NO
USE STATEFUL FOR IP ADDRESS Shows whether the stateful usage (IP address acquisition)
NO
USE STATEFUL FOR OPTIONS Shows whether the stateful usage (optional information
NO
acquisition) is enabled or disabled.
NETWORK SETTING - NETWORK - IPX/SPX
ENABLE IPX/SPX Shows whether the IPX/SPX protocol is enabled or

NO
disabled.
FRAME TYPE Shows the frame type to be selected. NO
NETWORK SETTING - NETWORK - APPLETALK
ENABLE APPLE TALK Shows whether the AppleTalk protocol is enabled or

NO
disabled.
DEVICE NAME Shows the AppleTalk device name. NO
DESIRED ZONE Shows the AppleTalk zone. NO

4 APPENDIX
4.APPENDIX
NETWORK SETTING - SESSION - LDAP SESSION
ENABLE LDAP Shows whether the LDAP is enabled or disabled. NO
ATTRIBUTE 1 Shows the name of the schema corresponding to the LDAP

NO
server configuration.
ATTRIBUTE 2 Shows the name of the schema corresponding to the LDAP

NO
server configuration.
SEARCH METHOD Shows search conditions for LDAP searching. NO
NETWORK SETTING - SESSION - DNS SESSION
ENABLE DNS Shows whether the DNS is enabled or disabled. NO
PRIMARY DNS SERVER ADDRESS Shows the primary DNS server address if it has been set. NO
SECONDARY DNS SERVER ADDRESS Shows the secondary DNS server address if it has been
NO
set.
PRIMARY DNS SERVER ADDRESS (IPv6) Shows the primary DNS server IPv6 address if it has been
NO
set.
SECONDARY DNS SERVER ADDRESS (IPv6) Shows the secondary DNS server IPv6 address if it has
NO
been set.
NETWORK SETTING - SESSION - DDNS SESSION
ENABLE DDNS Shows whether the DDNS is enabled or disabled. NO
HOST NAME Shows the host name of this equipment. NO
DOMAIN NAME Shows the domain name of this equipment. NO
SECURITY METHOD Shows the security method of this equipment. NO
PRIMARY LOGIN NAME Shows the primary log-in name if GSS-TSIG is selected for
NO
the security method.
SECONDARY LOGIN NAME Shows the secondary log-in name if GSS-TSIG is selected
NO
for the security method.
NETWORK SETTING - SESSION - SMB SESSION
SMB SERVER PROTOCOL Shows whether the SMB protocol is enabled or disabled. NO
RESTRICTION Shows whether or not the print share/file share functions

NO
are restricted.
NETBIOS NAME Shows the NetBIOS name of this equipment. NO
LOGON Shows the log-on setting. NO
WORKGROUP Shows the workgroup of this equipment. NO
DOMAIN Shows the domain name of this equipment. NO
PRIMARY DOMAIN CONTROLLER Shows the primary domain controller address if it has been
NO
set.
BACKUP DOMAIN CONTROLLER Shows the backup domain controller address if it has been
NO
set.
LOGON USER NAME Shows the logon user name of this equipment for the
NO
domain if it has been set.

4 APPENDIX
NETWORK SETTING - SESSION - SMB SESSION
PRIMARY WINS SERVER Shows the primary WINS server address if it has been set. NO
SECONDARY WINS SERVER Shows the secondary WINS server address if it has been
NO
set.
SMB SIGNING OF SMB SERVER Shows the setting of the SMB Signing of SMB Server. NO
SMB SIGNING OF SMB CLIENT Shows the setting of the SMB Signing of SMB Client. NO
NETWORK SETTING - SESSION - NETWARE SESSION
ENABLE BINDERY Shows whether the bindery mode is enabled or disabled. NO
ENABLE NDS Shows whether the NDS mode is enabled or disabled. NO
CONTEXT Shows the NDS context. NO
TREE Shows the NDS tree. NO
PREFERRED FILE SERVER Shows the name of the preferred file server. NO
NETWORK SETTING - SESSION - BONJOUR SESSION
ENABLE BONJOUR Shows whether Bonjour is enabled or disabled. NO
LINK-LOCAL HOST NAME Shows the link-local host name of this equipment for
NO
Bonjour.
SERVICE NAME Shows the service name of this equipment for Bonjour. NO
NETWORK SETTING - SESSION - LLTD SESSION
ENABLE LLTD Shows whether the LLTD (Link Layer Topology Discovery)
NO
protocol is enabled or disabled.
DEVICE NAME Shows the device name displayed on the Network Map. NO
NETWORK SETTING - SESSION - SLP SESSION
ENABLE SLP Shows whether SLP (Service Location Protocol) is enabled

NO
or disabled.
TTL Shows TTL (Time To Live, a scope in the network that

NO
provides SLP service).
SCOPE Shows the scope for specifying the groups that provide SLP
NO
services.
NETWORK SETTING - NETWORK SERVICE - HTTP NETWORK SERVICE
ENABLE HTTP SERVER Shows whether the HTTP network service is enabled or
NO
disabled.
PRIMARY PORT NUMBER Shows the primary port number for the HTTP network
NO
service.
SECONDARY PORT NUMBER Shows the secondary port number for the HTTP network
NO
service.
ENABLE SSL Shows whether the SSL for the HTTP network service is
NO

4 APPENDIX
4.APPENDIX
NETWORK SETTING - NETWORK SERVICE - HTTP NETWORK SERVICE
SSL PORT NUMBER Shows the SSL port number for the HTTP network service. NO
NETWORK SETTING - NETWORK SERVICE - SMTP CLIENT NETWORK SERVICE
ENABLE SMTP CLIENT Shows whether the SMTP client is enabled or disabled. NO
AUTHENTICATION Shows whether SMTP authentication is enabled or

NO
disabled.
POP BEFORE SMTP Shows whether POP Before SMTP is enabled or disabled. NO
SMTP SERVER ADDRESS Shows the IP address of the SMTP server that has been
NO
assigned.
LOGIN NAME Shows the login name used for SMTP authentication. NO
PORT NUMBER Shows the port number to be used for sending an e-mail or
NO
Internet Fax to the SMTP server.
ENABLE SSL Shows whether the SSL for the SMTP client is enabled or
NO
disabled.
SSL/TLS Shows the protocol used for SSL. NO
NETWORK SETTING - NETWORK SERVICE - SMTP SERVER NETWORK SERVICE
ENABLE SMTP SERVER Shows whether the SMTP server is enabled or disabled. NO
PORT NUMBER Shows the port number to be used for receiving Internet
NO
Faxes using the SMTP protocol.
ENABLE OFFRAMP GATEWAY Shows whether the offramp gateway is enabled or

NO
disabled.
ENABLE OFFRAMP SECURITY Shows whether offramp security is enabled or disabled. NO
ENABLE OFFRAMP PRINT Shows whether offramp print is enabled or disabled. NO
E-MAIL ADDRESS Shows the e-mail address of this equipment if the SMTP
NO
server is enabled and it has been set.
NETWORK SETTING - NETWORK SERVICE - IP SECURITY SERVICE
ENABLE IP SECURITY Shows whether the IP security function is enabled or

NO
disabled.
POLICY NAME Shows the policy name used for the IP security function. NO
NETWORK SETTING - NETWORK SERVICE - POP3 NETWORK SERVICE
ENABLE POP3 CLIENT Shows whether the POP3 client is enabled or disabled. NO
POP3 SERVER ADDRESS Shows the IP address of the POP3 server if it has been
NO
assigned.
AUTHENTICATION Shows whether POP3 authentication is enabled or

NO
disabled.
TYPE POP3 LOGIN Shows the POP3 login type. NO
ACCOUNT NAME Shows the POP3 account name if it has been set. NO

4 APPENDIX
NETWORK SETTING - NETWORK SERVICE - POP3 NETWORK SERVICE
SCAN RATE Shows the scan rate to check the POP3 server for new
NO
messages (in minutes).
PORT NUMBER Shows the port number to be used for accessing the POP3
NO
server.
ENABLE SSL Shows whether the SSL for the POP3 network service is
NO
SSL PORT NUMBER Shows the SSL port number to be used for accessing the
NO
POP3 server.
NETWORK SETTING - NETWORK SERVICE - FTP CLIENT NETWORK SERVICE
SSL SETTING Shows the status of the FTP SSL setting. NO
DEFAULT PORT NUMBER Shows the default port number to be used for saving a
NO
document to the network folder using FTP.
NETWORK SETTING - NETWORK SERVICE - FTP SERVER NETWORK SERVICE
ENABLE FTP SERVER Shows whether the FTP server service is enabled or
NO
disabled.
DEFAULT PORT NUMBER Shows the default port number to be used for receiving
NO
data using FTP.
ENABLE SSL Shows whether SSL for the FTP network service is enabled
NO
or disabled.
SSL PORT NUMBER Shows the SSL port number to be used for accessing the
NO
FTP server.
NETWORK SETTING - NETWORK SERVICE - WEB SERVICES SETTING
ENABLE SSL Shows whether SSL for Web Services is enabled or

NO
disabled.
FRIENDLY NAME Shows the display name of this equipment. NO
WEB SERVICES PRINTER Shows whether Web Service print is enabled or disabled. NO
PRINTER NAME Shows the printer name of this equipment. NO
PRINTER INFORMATION Shows the printer information of this equipment. NO
WEB SERVICES SCANNER Shows whether Web Service scan is enabled or disabled. NO
SCANNER NAME Shows the scanner name of this equipment. NO
SCANNER INFORMATION Shows the scanner information of this equipment. NO
AUTHENTICATION FOR PC INITIATED SCAN Shows the authentication setting when this equipment
NO
receives jobs.
NETWORK SETTING - NETWORK SERVICE - SNMP NETWORK SERVICE
ENABLE SNMP Shows whether SNMP is enabled or disabled. NO
READ COMMUNITY Shows the read community name. NO
ENABLE SNMP V3 Shows whether the SNMP V3 is enabled or disabled. NO

4 APPENDIX
4.APPENDIX
NETWORK SETTING - NETWORK SERVICE - SNMP NETWORK SERVICE
ENABLE SNMP V3 TRAP Shows whether the SNMP V3 trap is enabled or disabled. NO
ENABLE AUTHENTICATION TRAP Shows whether the authentication trap is enabled or

NO
disabled.
ENABLE ALERTS TRAP Shows whether the alerts trap is enabled or disabled. NO
IP TRAP ADDRESS1 Shows the IP address that has been set for IP trap address
NO
1.
IP TRAP COMMUNITY Shows the IP Trap community name. NO
IPX TRAP ADDRESS Shows the IPX trap address. NO
NETWORK SETTING - NETWORK SERVICE - SNTP SERVICE
ENABLE SNTP Shows whether SNTP is enabled or disabled. NO
PRIMARY SNTP ADDRESS Shows the primary SNTP server address if it has been set. NO
SECONDARY SNTP ADDRESS Shows the secondary SNTP server address if it has been
NO
set.
PORT NUMBER Shows the port number to be used for accessing the SNTP
NO
server.
SCAN RATE Shows the scan rate to check the SNTP server for adjusting
NO
the time setting.
NTP AUTHENTICATION Shows whether the NTP authentication is enabled or

NO
disabled.
NETWORK SETTING - NETWORK SERVICE - TELNET SERVICE
ENABLE TELNET Shows whether the TELNET service is enabled or disabled. NO
PORT NUMBER Shows the port number to be used for the TELNET service. NO
USER NAME Shows the user name for the TELNET service. NO
NETWORK SETTING - NETWORK SERVICE - FILTERING
ENABLE IP FILTERING Shows whether the IP filtering is enabled or disabled. NO
ENABLE MAC ADDRESS FILTERING Shows whether the MAC address filtering is enabled or
NO
disabled.
NETWORK SETTING - PRINT SERVICE SETTING - RAW TCP PRINT
ENABLE RAW TCP Shows whether Raw TCP printing is enabled or disabled. NO
PORT NUMBER Shows the port number to be used for Raw TCP printing. NO
NETWORK SETTING - PRINT SERVICE SETTING - LPD PRINT
ENABLE LPD Shows whether LPR printing is enabled or disabled. NO
PORT NUMBER Shows the port number to be used for LPR printing. NO
BANNERS Shows whether a banner will be printed for each LPR print
NO
job.

4 APPENDIX
NETWORK SETTING - PRINT SERVICE SETTING - IPP PRINT
ENABLE IPP Shows whether IPP printing is enabled or disabled. NO
ENABLE PORT80 Shows whether Port80 is used for IPP printing. NO
PORT NUMBER Shows the port number to be used for IPP printing. NO
URL Shows the URL for IPP printing. NO
AUTHENTICATION Shows whether the authentication for IPP printing is

NO
USER NAME Shows the user name for authentication. NO
ENABLE SSL Shows whether SSL for IPP printing is enabled or disabled. NO
SSL PORT NUMBER Shows the SSL port number to be used for IPP printing. NO
SSL URL Shows the SSL URL for IPP printing. NO
NETWORK SETTING - PRINT SERVICE SETTING - FTP PRINT
ENABLE FTP PRINT Shows whether FTP printing is enabled or disabled. NO
PRINT USER NAME Shows the user name for FTP printing. NO
PRINT PASSWORD Shows the password for FTP printing. NO
NETWORK SETTING - PRINT SERVICE SETTING - NETWARE PRINT
PRINT SERVER NAME Shows the print server name of this equipment. NO
PASSWORD Shows the password for the NetWare file server. NO
PRINT QUEUE SCAN RATE Shows how often the equipment scans the queue on
NO
NetWare file server (in second).
NETWORK SETTING - PRINT SERVICE SETTING - E-MAIL PRINT
ENABLE PRINT HEADER Shows whether the header will be printed or not for e-mail
NO
printing.
ENABLE PRINT MESSAGE BODY Shows whether the message body will be printed or not for
NO
e-mail printing.
MAXIMUM E-MAIL BODY PRINT Shows the maximum number of pages to print the body
NO
strings of the received e-mail print job.
ENABLE PRINT E-MAIL ERROR Shows whether an e-mail error report will be printed or not. NO
ENABLE E-MAIL ERROR FORWARD Shows whether an e-mail error message will be sent or not. NO
E-MAIL ERROR TRANSFER ADDRESS Shows the e-mail address to which an e-mail error
NO
message will be sent if it is to be set.
ENABLE PARTIAL E-MAIL Shows whether the equipment allows printing an e-mail job
NO
that is partially received.
PARTIAL WAIT TIME Shows how long the equipment will wait to receive data for
NO
a partial e-mail job before printing (in seconds).
MDN REPLY Shows whether MDN Reply is enabled or disabled. NO

4 APPENDIX
4.APPENDIX
PRINT DATA CONVERTER
ENABLE PRINT DATA CONVERTER Shows whether the Print Data Converter is enabled or
NO
disabled.
OFF DEVICE CUSTOMIZATION ARCHITECTURE
ENABLE PORT Shows whether the port is enabled or disabled. NO
PORT NUMBER Shows the port number. NO
ENABLE SSL Shows whether SSL is enabled or disabled. NO
SSL PORT NUMBER Shows the SSL port number. NO
SESSION TIMEOUT Shows the session timeout period. NO
SECURITY SETTING - AUTHENTICATION - DEPARTMENT SETTING
ENABLE DEPARTMENT CODE Shows whether the department code management is

NO
INVALID DEPARTMENT CODE PRINT JOB Shows the handling method for invalid print jobs. NO
DEPARTMENT MANAGEMENT (COPY) Shows whether the department code management (copy)
NO
DEPARTMENT MANAGEMENT (FAX) Shows whether the department code management (fax) is
NO
DEPARTMENT MANAGEMENT (PRINT) Shows whether the department code management (print) is
NO
DEPARTMENT MANAGEMENT (SCAN) Shows whether the department code management (scan)
NO
DEPARTMENT MANAGEMENT (LIST) Shows whether the department code management (list) is
NO
SECURITY SETTING - AUTHENTICATION - USER AUTHENTICATION SETTING
ENABLE USER AUTHENTICATION Shows whether the user authentication is enabled or

NO
disabled.
AUTHENTICATION FAILED PRINT JOB Shows the handling method for print jobs of when the
NO
authentication failed.
AUTO RELEASE ON LOGON Shows whether the Auto Release on Logon function is
NO
ENABLE GUEST USER Shows whether or not operations by guest users are
NO
accepted.
AUTHENTICATION TYPE Shows the authentication type. NO
SECURITY SETTING - AUTHENTICATION - EMAIL AUTHENTICATION SETTING
EMAIL AUTHENTICATION Shows whether the E-mail authentication is enabled or

NO
disabled.
SECURITY SETTING - AUTHENTICATION - EMAIL ADDRESS SETTING
FROM ADDRESS SETTING Shows the sender address setting. NO

4 APPENDIX
SECURITY SETTING - AUTHENTICATION - EMAIL ADDRESS SETTING
FROM NAME Shows the sender's name setting. NO
RESTRICTION SETTING FOR DESTINATION Shows the restriction setting for destination. NO
SECURITY SETTING - AUTHENTICATION - SINGLE SIGN ON SETTING
SINGLE SIGN ON FOR SCAN TO EMAIL Shows whether the Single Sign ON function is enabled or
NO
disabled.
SECURITY SETTING - AUTHENTICATION - HOME DIRECTORY SETTING
ENABLE HOME DIRECTORY Shows whether the home directory is enabled or disabled. NO
HOME DIRECTORY SERVER Shows the home directory server to be used. NO
SECURITY SETTING - CERTIFICATE MANAGEMENT
DEVICE CERTIFICATES Shows the device certificate type. NO
SECURITY SETTING - PASSWORD POLICY - POLICY FOR USERS
MINIMUM PASSWORD LENGTH Shows the minimum password length to be allowed. NO
REQUIREMENTS FOR APPLY Shows the characters to be prohibited. NO
LOCKOUT SETTING Shows whether the lockout setting is enabled or disabled. NO
NUMBER OF RETRY Shows the number of retry for entering the password. NO
LOCKOUT TIME Shows the lockout time (minute). NO
AVAILABLE PERIOD Shows whether the password valid period setting is

NO
EXPIRATION DAY (S) Shows the password valid period (day). NO
SECURITY SETTING - PASSWORD POLICY - POLICY FOR ADMINISTRATOR, AUDITOR
AVAILABLE PERIOD Shows whether the password valid period setting is

NO
EXPIRATION DAY (S) Shows the password valid period (day). NO
SECURITY SETTING - PASSWORD POLICY - POLICY FOR E-FILING, TEMPLATE GROUPS, TEMPLATES, SECURE
PDF, SNMP V3, CLONING, SECURE RECEIVE

4 APPENDIX
4.APPENDIX
SECURITY SETTING - PASSWORD POLICY - POLICY FOR E-FILING, TEMPLATE GROUPS, TEMPLATES, SECURE
PDF, SNMP V3, CLONING, SECURE RECEIVE

4 APPENDIX
PS3 font list

Output example of the PS3 Font List

4 APPENDIX
4.APPENDIX
PCL font list

Output example of the PCL Font List

INDEX
Numerics [CLONING] ............................................................. 118
[1200dpi PRINT] ........................................................97 COLOR MODE ................................................... 16, 24
2ND TEL ...................................................................37 [COMM. REPORT] .................................................. 192
[600dpi PRINT] ..........................................................97 Communication report ............................................. 190
COMPRESS ............................................................. 24
A [CONTACT INFORMATION] ...................................... 79
ACS ADJUSTMENT ............................................ 18, 25 Contacts
[ADDRESS BOOK] ....................................................29 Deleting ................................................................ 43
ADDRESS BOOK EDIT ..............................................41 Editing .................................................................. 41
ADDRESS BOOK INFORMATION ...................... 28, 248 Registering ............................................................ 35
ADDRESS BOOK REGISTRATION .............................36 Searching .............................................................. 45
ADDRESS MODE ........................................... 136, 137 [CONTENTS] ............................................................ 69
MANUAL .............................................................140 [CONTEXT] ............................................................ 150
STATEFUL ..........................................................145 [COPY] .................................................................... 16
STATELESS ........................................................142 Copy calibration ........................................................ 95
ADDRESS SEARCH ..................................................47 CORP. ..................................................................... 37
ADMIN COUNTER MENU ................................................... 217
Changing user password .......................................200 [CUSTOM SUBJECT] .............................................. 173
COPY ..................................................................166
D
E-MAIL ................................................................172
FACTORY DEFAULT ............................................215 [DATE FORMAT] ...................................................... 87
FAX .....................................................................169 [DATE/TIME] ............................................................ 86
FILE ....................................................................171 DEFAULT MODE OF AUTO COLOR ........................ 167
GENERAL .............................................................77 [DEFAULT SUBJECT] ............................................. 173
IEEE 802.1X Authentication ...................................201 [DELETE ALL] ........................................................ 243
INTERNET FAX ....................................................175 Department Code
LIST/REPORT ............................................. 190, 195 Registering .......................................................... 230
NETWORK ..........................................................134 Department code
SECURITY ...........................................................177 Deleting ...................................................... 236, 243
[ADMIN PASSWORD] ................................................83 Editing ................................................................ 233
[ADMIN] tab ..............................................................75 Enabling .............................................................. 229
[ADMIN. MESSAGE] ..................................................79 Printing ............................................................... 228
[ALL LIMIT] .............................................................239 Resetting all counters ........................................... 242
[APPLETALK] ..........................................................153 Resetting counter ................................................. 237
AUTHORITY DEPARTMENT CODE LIST ..................................... 247
ACCESSIBILITY ...................................................186 [DEPARTMENT COUNTER] .................................... 222
CHANGE .............................................................186 Department counter ................................................. 222
EXTRACT ............................................................186 [DEPARTMENT MANAGEMENT] ..................... 226, 229
PRINT .................................................................186 [DEPARTMENT REGISTRATION] ............230, 233, 236
AUTO 2-SIDE MODE ...............................................166 DEPT. ...................................................................... 37
[AUTO CLEAR] ........................................................104 [DESIRED ZONE] ................................................... 154
AUTO EXIT TRAY CHANGE (CASCADE PRINT) .......198 [DETAILS] .............................................................. 106
[AUTO POWER SAVE] ...............................................91 [DEVICE INFORMATION] .......................................... 78
Auto power save mode ...............................................88 [DEVICE NAME] ..................................................... 154
AUTO RELEASE PRIVATE/HOLD PRINT ..................198 DHCP Server .......................................................... 136
Auto-IP ...................................................................136 DIRECT TX ............................................................ 192
AUTOMATIC CHANGE OF PAPER SOURCE ... 167, 197 Discard Print ........................................................... 169
[DISPLAY LEVEL] ..................................................... 93
B [DISPLAY SETTING] ................................................. 12
B/W ADJUSTMENT FOR STANDARD .........................25 [DRAWER] ............................................................... 31
BACKGROUND ADJUSTMENT ..................................25 DRAWER SET ........................................................ 101
[BODY] .......................................................... 173, 176 [DYNAMIC] ............................................................ 136
Body String Transmission ............... 172, 173, 175, 176
E
C [EAP User Name]
[CALIBRATION] .................................................. 14, 95 ................203, 204, 205, 208, 210, 211, 212, 213
[CERTIFICATE MANAGEMENT] ...............................177 [EAP-MD5] ............................................................. 204
[CHANGE LANGUAGE] ...............................................9 EAP-MD5 ....................................................... 201, 212
[CHANGE USER PASSWORD] .......................... 72, 200 [EAP-MSCHAPv2] ...................................203, 207, 209
Change user password ...............................................72 EAP-MSCHAPv2 .................................................... 201
[CHAP] ...................................................................211 [EAP-TLS] .............................................................. 205
CHAP .....................................................................201 EAP-TLS ................................................................ 201
[CHECK E-MAIL] .......................................................70 [EAP-TTLS] ............................................................ 209
CHECK OF GROUP MEMBER ............................ 52, 55 EAP-TTLS .............................................................. 201
[CHECK SETTINGS] ................................................202 [E-FILING] ................................................................ 27
[CLOCK] ...................................................................85 [E-MAIL] ................................................................... 81
INDEX 275
E-MAIL .....................................................................37 Reversed display mode .......................................... 10
ENABLE APPLETALK ..............................................154 Setting up passwords ............................................. 82
ENABLE BINDERY ..................................................150 Status Message ................................................... 102
ENABLE DHCP (IP Address) ........................... 143, 146 System updates ................................................... 114
ENABLE DHCP (OPTIONS) .....................141, 143, 146 Group
ENABLE HTTP SERVER ..........................................156 Creating ................................................................ 50
ENABLE IPX/SPX ....................................................148 Deleting ................................................................ 61
ENABLE NDS ..........................................................150 Editing .................................................................. 53
ENABLE Netware ....................................................150 Searching .............................................................. 63
ENABLE SSL ..........................................................156 [GROUP NAME] ...........................................51, 54, 66
ENCRYPTION LEVEL GROUP NO. EDIT .................................................... 53
128bit AES ...........................................................186 GROUP NO. REGISTRATION ................................... 51
128bit RC4 ...........................................................186 GROUP NUMBER INFORMATION ..................... 28, 249
40bit RC4 .............................................................186 [GROUP NUMBERS] ................................................ 30
[ENERGY SAVER] .....................................................89 GROUP SEARCH ..................................................... 65
ENFORCEMENT CONTINUE (ILLEGAL PAPER) .......197
[ETHERNET] ...........................................................157 H
[EXPORT LOGS] .....................................................127 [HTTP] ................................................................... 155
EXPOSURE .................................................18, 22, 25
EXPOSURE FOR BLACK ...........................................16 I
EXPOSURE FOR COLOR ..........................................16 [ID SORT] ................................................................ 29
[IEEE802.1X SETTINGS] ......................................... 201
F IMAGE DIRECTION ............................................ 16, 18
[FACTORY DEFAULT] .............................................216 IMAGE QUALITY FOR BLACK IN ACS ....................... 25
IEEE802.1X authentication ....................................202 INITIAL PREVIEW TYPE ..................................... 23, 25
IPsec ...................................................................162 Inner authentication
[FAX] ........................................................................22 CHAP ................................................................. 211
[FAX COMMUNICATION] .........................................225 EAP-MD5 ............................................................ 212
FAX NO. ...................................................................37 EAP-MSCHAPv2 ................................................. 209
[FILE SERVER NAME] .............................................150 PAP .................................................................... 210
FIRST NAME ............................................................37 INSERTER/INVERT BACK COVER ............................ 20
[FLUSH CONNECTIONS] .........................................162 [INTEGRITY CHECK] .............................................. 187
FORCED ENCRYPTION ..........................................186 IP ADDRESS .......................................................... 137
FRAGMENT MESSAGE SIZE ...................................173 [IP Address] ............................................................ 141
FRAGMENT PAGE SIZE ..........................................176 IP Filtering .............................................................. 160
Fragmentation ................................................ 172, 175 [IPsec] ................................................................... 161
FRAME TYPE .........................................................148 [IPv4] ..................................................................... 135
[FROM ADDRESS] ......................................... 173, 176 [IPv6] .....................................................140, 142, 145
[FROM NAME] ............................................... 173, 176 IPv6 Protocol ..........................................140, 142, 145
[FUNCTION] .............................................................30 [IPX/SPX] ............................................................... 148
FUNCTION .............................................................195
FUNCTION LIST (Administrator) ...............................253 J
FUNCTION LIST (User) ..................................... 28, 250 [JOB SKIP] ............................................................. 129
[JOB STATUS] ......................................................... 39
G JOURNAL .............................................................. 191
[GATEWAY] ............................................................141
Gateway .................................................................137 K
GENERAL [KEYBOARD LAYOUT] ............................................ 131
Auto Clear ............................................................103 KEYWORD .............................................................. 37
Calibration ...................................................... 13, 94 [KNOWN ID] ....................................................... 56, 63
Change language .....................................................9 KNOWN ID ............................................................... 45
Changing the keyboard layout ................................131
Creating cloning files .............................................117 L
Date and time .........................................................85 [LANGUAGES] ....................................................... 110
Device information ..................................................77 LAST NAME ............................................................. 37
Display contrast ......................................................12 LDAP (Lightweight Directory Access Protocol) ........... 160
Display level ...........................................................93 [LICENSE MANAGEMENT] ..................................... 105
Energy saver mode .................................................88 Link Local Address ..................................140, 142, 145
Exporting logs ............................................. 127, 129 [LIST] ............................................................... 28, 195
Languages ...........................................................109 LLMNR ..................................................140, 142, 145
License management ............................................105 LOCAL ................................................................... 194
Notification .............................................................80 [LOCATION] ............................................................. 79
Option .................................................................100 [LOG] tab ................................................................. 39
Panel calibration ...................................................124 LOGON ................................................................. 152
Pop-up message ..................................................101
Registration ..................................................... 15, 99
276 INDEX
M PS3 font list ............................................................ 272
MAC ADDRESS FILTERING ....................................160
Q
[MASTER PASSWORD] ...........................................186
MAXIMUM COPIES .................................................166 QUOTA MANAGEMENT .......................................... 232
Message Properties ........................................ 172, 175
R
N [RECEIVE] ............................................................... 39
[NAME SORT] ...........................................................29 Reception journal .................................................... 190
NetBIOS NAME .......................................................152 [RECEPTION LIST] ................................................. 194
[NETWARE] ............................................................149 Reception list .......................................................... 190
NETWORK Reduction Print ....................................................... 169
AppleTalk protocol ................................................153 [REGISTRATION] ............................................... 15, 99
Ethernet speed .....................................................157 RELAY DESTINATION ............................................ 193
HTTP network service ...........................................155 RELAY ORIGINATION ............................................ 193
IPsec ...................................................................161 RELAY STATION ............................................ 193, 194
IPv6 protocol ........................................................139 REMOTE ............................................................... 194
IPX/SPX protocol ..................................................148 [REPORT SETTING] ............................................... 190
LDAP services and Filtering functions .....................159 [RESET ALL COUNTERS] ....................................... 242
NetWare Settings ..................................................149 [RESET COUNTERS] .............................................. 238
Network check ......................................................163 [RESET SERVICE PASSWORD] ................................ 84
SMB protocol ........................................................151 RESOLUTION .................................................... 22, 25
TCP/IP protocol (IPv6) ...........................................134 [REVERSED DISPLAY] ............................................. 10
[NETWORK CHECK] ...............................................163 ROTATION .............................................................. 24
NIC CONFIGURATION PAGE ...................................195 RX JOURNAL ......................................................... 191
NIC configuration page .............................................251 [RX PRINT] ............................................................ 169
[NO AUTO IP] ..........................................................136 RX Print ................................................................. 169
[NO LIMIT BLACK] ...................................................240
S
[NOTIFICATION] .......................................................80
[SCAN] .............................................................. 24, 39
O [SCAN COUNTER] ......................................... 219, 224
[OLD PASSWORD] ....................................................83 [SEARCH] ....................................................47, 58, 65
OMIT BLANK PAGE ADJUSTMENT ...............18, 20, 25 [SECONDARY PORT NUMBER] .............................. 156
[OPTION] ................................................................100 SECURITY
ORIGINAL MODE .........................................20, 22, 25 Managing certificates ............................................ 177
ORIGINAL MODE FOR AUTO COLOR ........................18 Performing the integrity check ............................... 187
ORIGINAL MODE FOR BLACK ...................................17 Setting secure PDF .............................................. 185
ORIGINAL MODE FOR COLOR ..................................17 [SEND] .................................................................... 39
[OTHER] .................................................................160 [SERVICE PHONE NUMBER] .................................... 79
Output limitations .....................................................239 [SET REGISTERED QUOTA] ................................... 241
SINGLE/2-SIDED SCAN ............................................ 24
P Sleep mode/Super Sleep mode .................................. 88
[PANEL CALIBRATION] ...........................................124 [SLEEP/SUPER SLEEP] ............................................ 91
[PAP] ......................................................................210 [SMB] .................................................................... 151
PAP ........................................................................201 SMB PROTOCOL ................................................... 152
PAPER MISFEED RECOVERY .................................101 SORT MODE PRIORITY ......................................... 166
PAPER OF DIFFERENT DIRECTION ............... 167, 197 [STATIC] ................................................................ 137
[PASSWORD SETUP] ................................................82 Static IP Address .................................................... 137
PCL FONT LIST ......................................................195 [STATUS MESSAGE] .............................................. 102
PCL font list .............................................................273 Storage maintenance .............................................. 171
[PEAP] ....................................................................207 [SUBJECT] ............................................................. 173
PEAP .....................................................................201 Subnet mask .......................................................... 137
POLICY NAME ........................................................162 SUSPEND PRINTING IF STAPLER EMPTY ...... 167, 197
POLLING ................................................................192 [SYSTEM UPDATES] .............................................. 114
[POP UP] ................................................................101
T
[PREFIX] .................................................................141
PREVIEW SETTING ........................................... 23, 25 TAB EXTENSION ..................................................... 21
[PRIMARY PORT NUMBER] .....................................156 [TOTAL COUNTER] ................................................ 218
[PRINT] ....................................................................97 TOTAL COUNTER LIST .......................................... 246
Print calibration ..........................................................97 Transmission journal ............................................... 190
[PRINT COUNTER] ......................................... 219, 224 [TREE] ................................................................... 150
[PRINT OUT DEPARTMENT CODES] .......................228 TX JOURNAL ......................................................... 191
[PRINT OUT TOTAL COUNTER] ...............................221
U
PRINTER/e-FILING ..................................................196
Printing Image Mode ..................................................27 USE AUTHENTICATION CODE AS PASSWORD ...... 186
Printing out total counter ...........................................221 Use Username from Common Name
PS3 FONT LIST ......................................................195 in the User Certificate ........................................... 205
INDEX 277
USER
ADDRESS BOOK ...................................................35
CHECK E-MAIL ......................................................70
COPY ....................................................................16
DRAWER ...............................................................31
E-FILING ...............................................................27
FAX .......................................................................22
GENERAL ...............................................................9
LIST ......................................................................28
SCAN ....................................................................24
[USER PASSWORD] ...............................................186
[USER] tab ..................................................................8
W
WASTE HOLE PUNCH TRAY FULL ..........................198
[WEEKLY TIMER] ......................................................89
Weekly timer .............................................................88
WINS PRIMARY ......................................................152
WINS SECONDARY ................................................152
278 INDEX
FC-5540C/6540C/6550C
FC-2040C/2540C/3040C/3540C/4540C
DP-2095/2530/3020/3590/4590/5010
DP-5560/6560/7560/8560
OME100058E0

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /
MULTIFUNCTIONAL DIGITAL SYSTEMS
MFP Management Guide
2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN
R100520J0605-TTEC
©2011, 2012 TOSHIBA TEC CORPORATION All rights reserved Ver05 2012-06

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MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /

MULTIFUNCTIONAL DIGITAL SYSTEMS

MFP Management Guide

More user manuals on ManualsBase.com

More user manuals on ManualsBase.com

 How to read this manual

 Symbols in this manual

 Model and series names in this manual

 Explanation for control panel and touch panel

Chapter 1 SETTING ITEMS (USER)

Entering User Menu.................................................................................................................. 8

Chapter 2 SETTING ITEMS (ADMIN)

Entering Admin Menu ............................................................................................................ 75

Chapter 3 MANAGING COUNTERS (COUNTER MENU)

Total Counter ........................................................................................................................ 218

List Print Format................................................................................................................... 246

INDEX ................................................................................................................................................................... 275

Entering User Menu ................................................................................................................. 8

Setting Copy Functions ......................................................................................................... 16

Checking E-mail ..................................................................................................................... 70

More user manuals on ManualsBase.com

Entering User Menu

2 Press the [USER] tab.

3 Continue the user setting operation that you require.

For e-STUDIO6550C Series, e-STUDIO4540C Series

For e-STUDIO456 Series, e-STUDIO856 Series

P.9 “Setting General Functions”

8 Entering User Menu

Setting General Functions

 Changing the display language

1 Press [GENERAL] in the USER menu.

The GENERAL menu is displayed.

To display the USER menu, see the following page:

2 Press [CHANGE LANGUAGE].

The CHANGE LANGUAGE screen is displayed.

3 Select the desired language and press [OK].

The touch panel is displayed in the selected language.

Setting General Functions 9

 Setting the reversed display mode

1 Press [GENERAL] in the USER menu.

The GENERAL menu is displayed.

To display the USER menu, see the following page:

2 Press [REVERSED DISPLAY].

The REVERSED DISPLAY screen is displayed.

10 Setting General Functions

1.SETTING ITEMS (USER)

Setting General Functions 11

 Adjusting the display contrast

1 Press [GENERAL] in the USER menu.

The GENERAL menu is displayed.

To display the USER menu, see the following page:

2 Press [DISPLAY SETTING].

The DISPLAY SETTING menu is displayed.

3 Adjust the touch panel contrast.

12 Setting General Functions

1.SETTING ITEMS (USER)

 Setting the calibrations

1 Place the paper to be used for the calibration in the drawer.

2 Press [GENERAL] in the USER menu.

How to read this manual

Symbols in this manual

Model and series names in this manual

Explanation for control panel and touch panel

Changing the display language

Setting the reversed display mode

Adjusting the display contrast

Setting the calibrations

Setting the registration