Promotion Policy Generic

PROMOTION POLICY
OBJECTIVE:
The objective of the promotion policy is to ensure that high performance levels are
recognized and rewarded.
OPERATING AUTHORITY:
HR
HEAD OF THE DEPARTMENT
OPERATING PROCESS:
A promotion is a career opportunity for an employee that involves greater

responsibilities, and may also involve an increase in salary, and a change in title.
Promotions are intended to be non-interim. Promotions may occur only within the
employee's unit; an employee may be promoted to a position outside his or her
unit provided the employee has required skills or education prerequisite for the
post.
Employee has to complete at least a minimum of 1 year prior to being eligible for
any kind of Promotion.
The criteria of evaluation are as follows:
• On Bases of performance appraisal scores.

• Attendance (excluding Privilege Leave).
• Competencies
• Education
• Honesty and sincerity
Employees would be considered for promotion to a higher grade after staying in a

given grade for a period of 3 years. Due weight age would be given to a good
service record in terms of:
• Ability to do many tasks - Multi-tasking.

• Behavior with subordinates, colleagues, peers.
• Attendance.
• Demonstrated ability to improve quality, productivity, safety, cost and efficiency.
• Consistency in the quality of work.
• Willingness to accept tasks.
• Ability to finish tasks on time and up to the desired level of efficiency.
• Honesty and sincerity
Temporary Promotion:
Temporary promotion occurs when an employee is appointed to provide short

term cover to carry out the full duties of a vacant post in a higher grade.
Temporary promotion should be rarely exercised and not to be used in generic
manner.
It is the HOD’s responsibility to decide whether temporary promotion is

appropriate and in doing so they should give consideration to the following:
• Whether the work can be postponed until the absent employee returns or the
vacancy is filled on a permanent basis
• Whether management objective require that the work must be undertaken by a

specified employee or whether it may be shared amongst others as part of their
standard duties.
• Whether there is an employee competent to take on the duties and

responsibilities
The minimum tenure of Temporary Promotion would be 3 months; any employee

who is to be promoted to particular position under Temporary Promotion Policy for
tenure of 3months or lesser would not be eligible for additional pay.
But if any employee is promoted to particular position under Temporary Promotion

Policy for tenure of 4 months or more would be eligible for additional pay.
During the Temporary promotion period, the temporary post holder will be paid
either
The bottom of the tier to which they are temporarily promoted, or
An additional 10% of their substantive salary, whichever is the greater.
Such additional pay shall rest as discretion with the HOD and with the
management.
No position shall be under any circumstance, be allowed to be occupied by any

employees under the Temporary Promotion Policy for a period extending beyond
12 months.
A cover for a colleague who will be or is absent for a short period of up to four
weeks is not to be assumed or calculated as Temporary promotion.
Temporary promotion can end earlier than the projected date due to lack of
requirement for temporary cover, either due to the reason that operational needs
are not met or being met by the Temporary promotion arrangements or where
there are concerns that the full duties of the vacant post are not being performed
satisfactorily.
In the event that the temporary promotion period is to be prematurely terminated

for reasons other than the employee’s performance or conduct) the employee will
be advised of the reasons for this decision and given at least weeks notice
HOD and Management needs to endorse the Temporary Promotion of employees
being so temporarily promoted. HOD and Management needs to provide minimum
of three weeks of notice to the employee how is so being temporarily promoted.
Temporary promotion is intended as a temporary arrangement and does not

confer a right or privileged entitlement to permanent appointment to a higher
tier/grade.
If however the employee applies for a future vacancy at a higher tier/grade, then
his/her performance during the period of temporary promotion will be taken into
consideration
If an employee is substantively promoted to the grade to which they have been

temporarily promoted, a further increase in pay will not be due and the rate of pay
in place at the Temporary Promotion period will be considered
POINTERS
1. Actual achievements against Key Responsibilities, Objectives (Action Plans),

and measurement of performance factors leading to the overall scores of the
appraisal shall be taken into account.
2. The competency at level will be weighed for the employee being considered for
promotion.
3. The overall growth plan of the organization has to be taken into consideration.
4. The promotion should lead to adding on more responsibilities.
5. Education would be used as a one of the main criteria for promotion any person
who wishes to be promoted to Managerial cadre and above should posses at least
a Masters level degree or PG Diploma from a recognized institute.
6. Education can also be used as an instrument of judgment when there is an

equal scoring among two competing employees.
7. Cordial and professional relation with both seniors and peers alike will also be a
deciding factor when there is multiple contestants for a particular position/post.
8. When there is any conflict or any ambiguity in regards to the policy, then the
decision of management would be final and shall not be called upon for
questioning.
9. Promotion may also be caused due to transfer either from one location to
another or because of transfers from one group company to another.
10. Any person who denies promotion for any reason what so ever will be eligible
for fresh promotion only after a time gap of two years.

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What are the criteria for promotion?

What are the criteria for promotion?

What is temporary promotion and what are the conditions for it?

What is temporary promotion and what are the conditions for it?

PROMOTION POLICY

A promotion is a career opportunity for an employee that involves greater

The criteria of evaluation are as follows:

• On Bases of performance appraisal scores.

Employees would be considered for promotion to a higher grade after staying in a

• Ability to do many tasks - Multi-tasking.

Temporary promotion occurs when an employee is appointed to provide short

It is the HOD’s responsibility to decide whether temporary promotion is

• Whether management objective require that the work must be undertaken by a

• Whether there is an employee competent to take on the duties and

The minimum tenure of Temporary Promotion would be 3 months; any employee

But if any employee is promoted to particular position under Temporary Promotion

No position shall be under any circumstance, be allowed to be occupied by any

In the event that the temporary promotion period is to be prematurely terminated

Temporary promotion is intended as a temporary arrangement and does not

If an employee is substantively promoted to the grade to which they have been

1. Actual achievements against Key Responsibilities, Objectives (Action Plans),

6. Education can also be used as an instrument of judgment when there is an

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