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    Job Role and Responsibilities

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    jithin shankar
    The document provides an organization chart for a project with the following details: 1. The project manager oversees various departments including civil, electrical, mechanical, QA/QC, billing/planning, stores, and HR. 2. Safety officer roles include supporting employees, motivating employees, maintaining documentation like daily and monthly safety reports, and communicating and reporting issues to the head office. 3. A list of reporting heads and their contact details is provided for safety related communications.

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    Job Role and Responsibilities

    Uploaded by

    jithin shankar
    147 views7 pages
    The document provides an organization chart for a project with the following details: 1. The project manager oversees various departments including civil, electrical, mechanical, QA/QC, billing/planning, stores, and HR. 2. Safety officer roles include supporting employees, motivating employees, maintaining documentation like daily and monthly safety reports, and communicating and reporting issues to the head office. 3. A list of reporting heads and their contact details is provided for safety related communications.

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    The document provides an organization chart for a project with the following details: 1. The project manager oversees various departments including civil, electrical, mechanical, QA/QC, billing/planning, stores, and HR. 2. Safety officer roles include supporting employees, motivating employees, maintaining documentation like daily and monthly safety reports, and communicating and reporting issues to the head office. 3. A list of reporting heads and their contact details is provided for safety related communications.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    147 views7 pages

    Job Role and Responsibilities

    Uploaded by

    jithin shankar
    The document provides an organization chart for a project with the following details: 1. The project manager oversees various departments including civil, electrical, mechanical, QA/QC, billing/planning, stores, and HR. 2. Safety officer roles include supporting employees, motivating employees, maintaining documentation like daily and monthly safety reports, and communicating and reporting issues to the head office. 3. A list of reporting heads and their contact details is provided for safety related communications.

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    Organization chart:

    Project Manager

    CIVIL DEPT
    S ADMIN
    E
    U ELECTRICAL
    SAFETY X
    P E
    C MECHANICAL
    Maintenanc
    P U
    e
    Accounts T QA/ QC Engg
    O
    I
    R V Billing/plannin
    STORES
    E g
    T
    Contract
    HR
    Workers
    Page6
    Safety officer Roles & responsibilities
    1. Supporting of Employees

    a. Monitoring unsafe acts and conditions


    b. Informing to concern employees
    c. Recommendations
    d. Reporting the observation to Head Office

    2. Motivating to Employees

    a. Tool box talk, Induction Programs


    b. Safety Celebrations
    c. Safety Committee meetings
    d. Auditing done by the Head office (Safety Employees)

    3. Documentation (54 Documents: 30 Formats & 24 Checklists)

    a. DPSR (Daily project Safety report), MIS (Monthly information safety


    Report).
    b. HIRA (Hazard identification and risk assessment).
    c. Confidentiality regarding Reports.

    4. Communicating and Reporting

    a. Communicating in 3 levels
    b. Reporting at any cost to Head Office
    c. Transparency relating to Reports
    Page6

    Mail Body Template


    Dear Sir,
    Please find attached the following documents for xxxxxxxxxxxxxx
    Site
    Below is the list of all Documents attached

    Docume Escalati Person/Department


    Key Action responsible for
    Sl. nt Date on
    Observation taken Closure and their
    No Name needed Contact Details

    As per Information there are a total of 3 Contractors working on


    ___________ Project spread over 7 Different locations - Works are
    Trench Excavation, Pipe laying, fit up, Welding, Lowering, and
    boring activities, etc

    Also attached are some of the Images for the activities being
    carried out during the laying of the Pipelines

    Project In-charge : Mr.XXXXXXXXXXX YYYYYY

    Project Safety Engineer : Mr. XXXXXXX XXXXXXXXXX

    Project HR In-Charge : Mr.XXXXXXXXXX


    Safety NMR (xx NOs.) : Mr.XXXXXXX, Mr.xxxxxxxxxx

    Best regards,

    Name :Xxxxxxxxxxxxxxxxxxx

    Designation: xxxxxxxxxxxx

    Location: xxxxxxxxxxxxxxx

    Phone No:xxxxxxxxxxxxxxxx
    Page6

    Reporting Heads and their Contact Details


    TO:/
    SNO NAME DESIGNATION E-MAIL ID AND PHONE NO. PHONE NO.
    CC:

    1 HOD - HSE VP - HR [email protected]

    Mr.
    2 Suryanaraya [email protected] 9100053982
    AGM
    na P

    Mr. M Safety
    [email protected]
    3 Venkateswar Consultant 9100918074
    n
    a Rao

    Mr. P
    4 Nageswara [email protected] 9100442208
    Sr. Manager
    Reddy

    5 Mr. Vijay Ch Dy. Manager [email protected] 9676999064


    Mr. Rakesh Sr. Engineer
    6 [email protected] 9100076791
    Reddy

    Mr. Sailendra Sr. Engineer


    7 [email protected] 9100771890
    D

    Mr. Siva Ram Sr. Engineer


    8 [email protected] 9100917499
    Gopi Krishna

    Mr. Jitin Executive


    9 [email protected] 9676333860
    Sankar

    Mr. Y Dileep Engineer


    10 [email protected] 9100595557
    Reddy

    Mr. Praveen Engineer


    11 [email protected] 9618673137
    Kumar

    Department
    12 SEH [email protected] Mail for
    record)
    Page6

    Reporting Schedule
    Type of Reports Day of Submission
    Page6
    1. DPSR Everyday
    2. HIRA Weekly Once/Every new work activity
    3 Induction Training Program For New Joinees
    4 Tool Box Talk – (TBT) Every Day
    5. Site Safety Inspection Checklist/PPE Checklist Monday
    6 Fire Extinguisher Inspection Every 3 Months
    7 Near Miss Report Every Month
    8 Incident/Accident Report When It Occurs
    9 Analysis Of First Aid Every Month
    10 Warning Note PPE Not Maintained
    11 Penalty Note After warning Note
    Work Permits: Height, Electrical, Hot Work, Blasting,
    12 Respective of Works
    Excavation, Confined Space
    13 Monthly Report-MIS Every Month End
    Complicated Works I.e more than 2
    14 Job Safety Analysis-JSA
    works at a time
    15 PPE Consumption Status Every Month
    16 Observations and Recommendations Every Day
    17 Safety Committee Meetings Every 15 Days
    18 Training Attendance Every Month
    19 Gas cutting & Welding Equipment check list Monday
    20 Hydra inspection Check list Tuesday
    21 Fire Safety Checklist Wednesday
    22 Welfare inspection Checklist Thursday
    23 Blasting Safety Checklist st Friday
    24 Housekeeping Check List Saturday
    25 Diesel Generator Check List Monday
    26 Food Safety Check List Tuesday
    27 Preliminary Accident Report Immediate information after accident
    28 Alcohol Monitoring Report Every Day
    30 Material Requisition Note Based On PPE Requirement
    Including with Material requisition
    31 Justification Note
    Note
    32 Violation report Every Week

    Do’s & Don’ts


     Take short videos of incidents/accidents and respective locations.
    Page6

     All the observations to be maintained as per the DPSR provided. This document shall not be
    disclosed to anyone. It shall be maintained by the Respective safety personnel only in their
    backpack and to be carried by them. All reports older than 15 days are to be couriered to HO.
     Never interact with media or strangers that are not part of the organization
     Maintain confidentiality of the Company never interact with Police / political parties
     Whenever issue escalated kindly give all the details of the observations with contact details
    (Such as Name, Phone No. email IDs)
     Any requirement out of the way should be routed through Project Manager
     Regular submission of reports as per process
     Means of communication - photos, videos, conversation & sketches
     Report - Apart from scanning mention the crucial points in the mail body and also use
    highlighter in the reports Always give contact details in mail signatures
     When sending reports using smart phones please use the CS Scanner app which can be
    downloaded from the app store
     All Site Safety Personnel are to inform their respective Reporting Heads at HO prior to taking
    any leaves and a replacement/substitute needs to be identified and the contact details to be
    forwarded to HO along with the leave application.
     All Site Safety Personnel/staff are to ensure that the send the DPSR every day without fail. If
    in case the Reporting vertical coordinator does not receive a DPSR then Site safety staff shall
    provide a valid reason for not sending the report.(If the reason is found not valid the
    Management has the authority to take serious action against the violation
     Safety personnel/staff once deployed to site shall gather all the data along with project Map
    and/or schematic Diagram within the first 2 days and send a detailed report of the same to
    their reporting vertical without fail.
    I acknowledge and understand all the above stated Instruction and have received the following
    Documents and will follow all the Instructions to the best of my ability.

    Name & Signature of the candidate with Date


    Page6

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