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    Mens Hostel Counselling 2017

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    SPAM rohit
    The document outlines the process for men's hostel room counseling for 2017-18. It details the pre-counseling process including payment deadlines. On the counseling day, students will register and receive a token number before selecting their room. The process uses barcode scanners and SMS notifications. Counseling will take place over multiple slots and days based on student rank and group. A provisional room confirmation will be displayed to students, pending further payments.

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    © All Rights Reserved
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    Mens Hostel Counselling 2017

    Uploaded by

    SPAM rohit
    38 views8 pages
    The document outlines the process for men's hostel room counseling for 2017-18. It details the pre-counseling process including payment deadlines. On the counseling day, students will register and receive a token number before selecting their room. The process uses barcode scanners and SMS notifications. Counseling will take place over multiple slots and days based on student rank and group. A provisional room confirmation will be displayed to students, pending further payments.

    Original Description:

    Counselling Procedure for VIT men's hostel

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    The document outlines the process for men's hostel room counseling for 2017-18. It details the pre-counseling process including payment deadlines. On the counseling day, students will register and receive a token number before selecting their room. The process uses barcode scanners and SMS notifications. Counseling will take place over multiple slots and days based on student rank and group. A provisional room confirmation will be displayed to students, pending further payments.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    38 views8 pages

    Mens Hostel Counselling 2017

    Uploaded by

    SPAM rohit
    The document outlines the process for men's hostel room counseling for 2017-18. It details the pre-counseling process including payment deadlines. On the counseling day, students will register and receive a token number before selecting their room. The process uses barcode scanners and SMS notifications. Counseling will take place over multiple slots and days based on student rank and group. A provisional room confirmation will be displayed to students, pending further payments.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 8

    SOFTWARE DEVELOPMENT CELL

    Men’s Hostel Counselling 2017-18


    Process Flow
    Pre-Counselling Process
    Process Status

    Eligible Student List Collected and updated in the System

    Mess Type Selection Selection Preference is given in the student login before
    they can initiate payment.
    Payment Provision to pay online and to pay in the counter is given.
    Advance amount for the Room + Deadline to Pay online : 14/03/2017
    Mess Amount Deadline to Pay in Counter : 15/03/2017

    NCGPA Rank List Will be displayed on 15/03/2017 along with the Group,
    slot, time and venue of the couselling for the students
    who paid the fees. (SMS of the same will be sent a day
    before) We avoided same NCGPA by taking 8 decimal
    places in CGPA (No. Repetitions)
    On the Day of Couselling
    Steps Process Venue
    1 Registration Anna Auditorium
    •Student of the particular Group, Slot and
    Time enters with his ID card.
    •ID Card is scanned using the barcode
    scanner
    •The Registration Confirmation is sent
    immediately as an SMS. (The status can even
    be checked in his login)

    2 Token No. Generation Anna Auditorium


    •After the Registration time gets over the
    token is generated for that particular slot.
    •Token No. as SMS will be sent immediately.
    The same can be viewed in Academic Login
    too.
    3 Counselling (Room Selection) CS Hall
    Student will carry his friends ID card whom
    he likes to have as his room mate along with
    his ID card and the selection process is
    carried out with help of Barcode Scanner
    On the Day of Couselling cont…
    Steps Process Venue
    3 Counselling (Room Selection) Anna Auditorium

    Once the room is selected, SMS of Room


    Confirmation is given to topper of the
    group and they can view the provisional
    Room allocation in the login
    Hall Arrangement (Anna Audi and CS Hall)
    Registration Counter 10 Counters

    Diaz Anna Audi


    CS Hall

    is called by counter in charge


    Seating Before token no.

    Rank Display (LCD Screen)


    Seating
    Waiting Hall Partition after Token No.
    Seating Generation and
    Before before entering
    Registration and into counselling
    Token No. hall.
    Generation

    Exit
    StudentsEntry Room Availability Display
    (LCD Screen)
    Slot / Timings
    YEAR_C
    ODE GENDER RESERVATION_ID SLOT RANK_START RANK_END REPORT_TIME VENUE CL_DATE

    17 MALE NRI1 1 1 100 06.00pm ANNA Auditorium 17-03-2017

    17 MALE NRI2 1 1 150 06.00pm ANNA Auditorium 17-03-2017

    17 MALE NRI3 1 1 150 06.00pm ANNA Auditorium 17-03-2017

    17 MALE GP1 1 1 300 07.00pm ANNA Auditorium 17-03-2017

    17 MALE GP1 2 301 700 07.45pm ANNA Auditorium 17-03-2017

    17 MALE GP1 3 701 1100 08.30pm ANNA Auditorium 17-03-2017

    17 MALE GP1 4 1101 1600 09.15pm ANNA Auditorium 17-03-2017

    17 MALE GP1 5 1601 2300 07.30am ANNA Auditorium 18-03-2017

    17 MALE GP1 6 2301 3145 08.30am ANNA Auditorium 18-03-2017

    17 MALE GP2 1 1 300 09.30am ANNA Auditorium 18-03-2017

    17 MALE GP2 2 301 700 10.15am ANNA Auditorium 18-03-2017

    17 MALE GP2 3 701 1200 11.00am ANNA Auditorium 18-03-2017

    17 MALE GP2 4 1201 2100 12.00noon ANNA Auditorium 18-03-2017

    17 MALE GP2 5 2101 2900 01.00pm ANNA Auditorium 18-03-2017

    17 MALE GP2 6 2901 3370 02.00pm ANNA Auditorium 18-03-2017

    17 MALE GP3 1 1 300 3.00pm ANNA Auditorium 18-03-2017

    17 MALE GP3 2 301 700 4.00pm ANNA Auditorium 18-03-2017

    17 MALE GP3 3 701 1200 5.00pm ANNA Auditorium 18-03-2017

    17 MALE GP3 4 1201 1800 05.45pm ANNA Auditorium 18-03-2017

    17 MALE GP3 5 1801 2700 06.30pm ANNA Auditorium 18-03-2017

    17 MALE GP3 6 2701 3900 07.30pm ANNA Auditorium 18-03-2017


    Provisional Confirmation Sample
    (Displayed in Student Login)

    Date: 19 March 2017

    PROVISIONAL HOSTEL ROOM ALLOTMENT: 2017-18

    Mr. XXXX XXXX, Reg. No. XXXXXXXX, studying B.Tech. Civil Engineering has been provisionally allotted
    Room No.102 - (Single BEDDED Non-AC) in D BLOCK [NELSON MANDELA] with SPECIAL MESS for the
    academic year 2017-18

    The provisional room allotment will be confirmed only subject to the following criteria under any
    circumstances.

    1) On payment of the balance Hostel Fee of Rs. XXXXX.XX/- on or before 10thMay, 2017.
    2) On payment of the Tuition Fees for the academic year 2017 – 18 on or before 4thMay, 2017.
    3) Upon Course Registration (FFCS) for the academic year 2017-18.

    Authorized Signatory

    Note: Students who intend to withdraw their allotted room may submit their request before 31st May
    2017 so that they can get their refund amount in full. Allotted rooms should be accommodated
    immediately on commencement of Fall Semester 2017-18. Request to withdraw the allotted room after
    31st May 2017 WILL NOT BE ENTERTAINED. Refund in such cases will be as per VIT norms.
    Thank You

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