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Create a flow chart

Applies To: Excel 2007, Word 2007, PowerPoint 2007

Keywordsflowchart;animate flow chart; customize flow chart;style flow chart

A flow chart shows sequential steps in a task or process. There are many different SmartArt
layouts that you can use to illustrate the steps in a process, including layouts that can contain
pictures.

A Picture Accent Process layout, one of many process layouts, which you could use to show pictures related to the sequential steps in a task or process.
For example, you could use a Picture Accent Process layout to show the process of how kitchen scraps can become compost for a garden.

This article discusses how to create a flow chart that contains pictures. You can use the
methods described in this article to create or change almost any SmartArt graphic. Try
different layouts to achieve the results you want.

By using a SmartArt graphic in Microsoft Office Excel 2007, Microsoft Office Outlook 2007,
Microsoft Office PowerPoint 2007, or Microsoft Office Word 2007, you can create a flow chart
and include it in your worksheet, email message, presentation, or document.

What do you want to do?

Create a flow chart with pictures

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Add or delete boxes in your flow chart

Move a box in your flow chart
Change the colors of your flow chart
Apply a SmartArt Style to your flow chart
Animate your flow chart

Create a flow chart with pictures

1. On the Insert tab, in the Illustrations group, click SmartArt.

2. In the Choose a SmartArt Graphic gallery, click Process, and then doubleclick Picture
Accent Process.

3. To add a picture, in the box you want to add it to, click the picture icon , select the
picture you want to display in the chart, and then click Insert.

4. To enter text, do one of the following:

Click [Text] in the Text pane, and then type your text.

Copy text from another location or program, click [Text] in the Text pane, and then
paste your text.

NOTE:If the Text pane is not visible, click the control.

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Click in a box in the SmartArt graphic, and then type your text.

NOTE:For best results, use this option after you add all of the boxes that you want.

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Add or delete boxes in your flow chart

Add a box
1. Click the SmartArt graphic that you want to add a box to.

2. Click the existing box that is located closest to where you want to add the new box.

3. Under SmartArt Tools, on the Design tab, in the Create Graphic group, click the arrow
under Add Shape.

If you don't see the SmartArt Tools or Design tabs, make sure that you've selected the
SmartArt graphic.

4. Do one of the following:

To insert a box at the same level as the selected box but following it, click Add
Shape After.

To insert a box at the same level as the selected box but before it, click Add Shape
Before.

Delete a box
To delete a box, click the border of the box you want to delete, and then press DELETE.

NOTE:

When you need to add a box to your flow chart, experiment with adding the box before
or after the selected box to get the placement you want for the new box. It's simple to fix
common SmartArt mistakes.

To add a box from the Text pane:

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a. Place your cursor at the beginning of the text where you want to add a box.

b. Type the text that you want in your new box, press ENTER, and then to indent the new
box, press TAB, or to negative indent, press SHIFT+TAB.

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Move a box in your flow chart

To move a box, click the box, and then drag it to its new location.

To move a box in very small increments, hold down CTRL while you press the arrow keys
on your keyboard.

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Change the colors of your flow chart

To quickly add a designerquality look and polish to your SmartArt graphic, you can change
the colors or apply a SmartArt Style to your flow chart. You can also add effects, such as
glows, soft edges, or 3D effects. In Office PowerPoint 2007 presentations, you can animate
your flowchart.

You can apply color combinations that are derived from the theme colors to the boxes in your
SmartArt graphic.

1. Click the SmartArt graphic whose color you want to change.

2. Under SmartArt Tools, on the Design tab, in the SmartArt Styles group, click Change
Colors.

If you don't see the SmartArt Tools or Design tabs, make sure that you've selected a
SmartArt graphic.

3. Click the color combination that you want.

TIP:When you place your pointer over a thumbnail, you can see how the colors affect your
SmartArt graphic.

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Change the line color or style of a box's border

1. In the SmartArt graphic, rightclick the border of the box you want to change, and then
click Format Shape.

2. To change the color of the box's border, click Line Color, click Color , and then
click the color that you want.

3. To change the style of the box's border, click Line Style, and then choose the line styles
you want.

Change the background color of a box in your flow chart

1. Rightclick the border of a box, and then click Format Shape.

2. Click the Fill pane, and then click Solid fill.

3. Click Color , and then click the color that you want.

4. To specify how much you can see through the background color, move the
Transparency slider, or enter a number in the box next to the slider. You can vary the
percentage of transparency from 0% fully opaque, the default setting to 100% fully
transparent.

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Apply a SmartArt Style to your flow chart

A SmartArt Style is a combination of various effects, such as line style, bevel, or 3D, that you
can apply to the boxes in your SmartArt graphic to create a unique and professionally
designed look.

1. Click the SmartArt graphic whose SmartArt Style you want to change.

2. Under SmartArt Tools, on the Design tab, in the SmartArt Styles group, click the
SmartArt Style that you want.

To see more SmartArt Styles, click the More button .

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If you don't see the SmartArt Tools or Design tabs, make sure that you've selected a
SmartArt graphic.

NOTE:

When you place your pointer over a thumbnail, you can see how the SmartArt Style
affects your SmartArt graphic.

You can also customize your SmartArt graphic by moving boxes, resizing boxes, adding a
fill or effect, and adding a picture.

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Animate your flow chart

If you're using Office PowerPoint 2007, you can animate your flow chart to emphasize each
box.

1. Click the SmartArt graphic that you want to animate.

2. On the Animations tab, in the Animations group, click Animate, and then click One by
one.

NOTE: If you copy a flow chart that has an animation applied to it to another slide, the
animation is also copied.

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