Budget Call Circular

2016-2017

Government of Pakistan
Finance Division
Islamabad

www.finance.gov.pk
 BUDGET / IMMEDIATE
D.O.No.F.1(245)DBA/2015
Government of Pakistan
Finance Division

From: Additional Finance Secretary (Budget)

Phone: 051- 9202083
Fax: 051-9221288

Islamabad, the 13th January, 2016

Subject: Submission of Revised Estimates 2015-16, Budget Estimates 2016-17 and

Medium-Term Budget Estimates 2016-19

Dear Sir / Madam,

The Budget Call Circular for the year 2016-17 is attached. Budget will be formulated as per the
method of output-based budgeting. The budget so prepared will contain revised estimates for 2015-16,
budget estimates for 2016-17 and medium-term budget estimates for 2016-19. The Budget Call Circular
has two sections:
Section I includes budget preparation forms, instructions and procedure for preparation and
submission of detailed budget - Revised Estimates (2015-16) and Budget Estimates (2016-
17) in respect of Federal Government receipts, current and development expenditure.
Section II includes forms and instructions for allocation of indicative budget ceilings to
'outputs' (services), and for the development of output-based budgets (presented in the
MTBF Green Book). LM forms - or the Line Ministry Forms - will be completed by the office
of Principal Accounting Officers, and Fund Centre Form will be completed by their attached
departments and sub-ordinate offices to prepare medium-term budget 2016-19.
Special instructions and Budget Calendar are at Appendix A and Appendix B, respectively.
Budget preparation process is at Appendix C.
2. The Indicative Budget Ceilings of current and development budget for three years i.e. 2016-17,
2017-18 and 2018-19 will be communicated through a separate letter.
3. Receipt of this letter may kindly be acknowledged.

With best regards,

Yours sincerely,

Dr. Shujat Ali

All Secretaries / Additional Secretaries Incharge of Ministries / Divisions (By Name).

1
 th
Endt. /D.O.No.F.1(245)DBA/2015 Islamabad, the 13 January, 2016

Copy forwarded for information and necessary action to:-

1. Auditor General of Pakistan, Islamabad.

2. Controller General of Accounts, Islamabad.
3. Registrar, Supreme Court of Pakistan, Islamabad.
4. Registrar, Islamabad High Court, Islamabad.
5. Secretary, Federal Public Service Commission / Federal Service Tribunal / Federal Land
Commission, Islamabad.
6. Additional Secretary, Finance Division (Military), Rawalpindi.
7. All Accountants General / Directors General Audit / Directors Audit.
8. Director Generals Defence, Works and Commercial (Audit)
9. Chief Accounts Officer, Ministry of Foreign Affairs.
10. Chief (Programming), Planning, Development and Reform Division, Islamabad.
11. Member Finance, Pakistan Railway Board, Islamabad.
12. Member Finance, WAPDA, Lahore.
13. All Joint Secretaries, Deputy Secretaries and Section Officers, Finance Division, Islamabad.
14. All FAs / DFAs with the advice to quality assure the BOs/NISs in accordance with the instruction
given in the Budget Call Circular.

Joint Secretary (Budget Implementation)

Phone: (051) 9218838
Fax: (051) 9221763

2
 Appendix A
Special Instructions
The following are the specific instructions to complete the requirements of Section I and Section II forms:

1. The Budget Calendar (Appendix B) presents the activities that are required to complete the
budget preparation process. The budget calendar is presented in a tabular format, which
contains activities, the responsible stakeholder and the deadlines of each activity. These
deadlines may be adhered to.

2. The Indicative Budget Ceilings of Current and Development Budget for three years i.e. 2016-
17, 2017-18 and 2018-19 will be communicated through a separate letter.

3. When the Indicative Budget Ceilings for three years are received, forms enclosed in
Section II (Strategic Overview Form and LM Forms) will be completed by office of the
Principal Accounting Officers. These forms are designed to help Ministries in strategic
allocation of Ceilings to outputs.

4. Upon completion of LM forms, the following will be forwarded to the relevant Fund Centres
by Principal Accounting Officers:

a. Section I forms,
b. Section II form (Fund Centre Form),
c. Three (3) years Ceilings that will guide Fund Centres to prepare their budgets (these
Ceilings will result from completed Section II LM Forms),
d. List of standard output indicators related to that Fund Centre.

5. The Section I forms will be forwarded to the Budget Wing (Finance Division) for further
necessary action. The Section I includes:

Annex I: Procedure for submission of Revised Estimates 2015-16 and Budget

Estimates 2016-17 in respect of Receipts of the Federal Government.
Annex II: Procedure for submission of Revised Estimates 2015-16 and Budget
Estimates 2016-17 in respect of Current and Development Expenditures.
Annex III: Instructions relating to completion of format (BOs / NISs).
Annex IV: Format of New Item Statement / Budget Order.
Annex V: Proforma for indicating details of posts.
Annex VI: Template for Collection of Spending DDOs Budget Estimates.

6. In Section I, the Revised Estimates for the year 2015-16 for current and development
expenditures must include, among other things, the following:

a. Appropriations or re-appropriations within the sanctioned grants,

b. New items of expenditure sanctioned through supplementary grants,
c. Surrenders made or likely to be made during the year.

7. While preparing BOs / NISs, the Ministries / Divisions are required to obtain budget
provisions under relevant Cost Centres and Circle of Accounts (where the payment is actually
required to be made). AGPR has been instructed not to authorise payment where budget
provision does not exist.

8. The Federal Budget will be prepared at the expenditure DDO level wherever applicable. The
AGPR has been instructed not to extend any expenditure over and above the printed budget
2016-17 stands incorporated in the system without the consent of Finance Division. The
3
 Ministries / Divisions who are operating their budget at expenditure DDOs level are requested
to submit 2016-17 (Budget) at expenditure DDOs level to the Budget Wing on the template
given at (Section I - Annex VI).

9. No lump-sum provision should be made or proposed to be made in the budget. All items
under the object classification should be proposed according to the prescribed detailed object
heads of accounts so that the number of references to the Financial Advisers / Finance
Division is reduced to the minimum.

10. Organisations / entities that use single-line budget (other than subsidies) will provide
detailed budget information (i.e. on detailed object classification) and also to provide
details of their own receipts.

11. Approved Green Book 2016-19 may be forwarded to the MTBF Secretariat, Budget Wing
(Finance Division) by the date mentioned in the Budget Calendar. The standard format of
Green Book 2016-19 is included in section II. The MTBF Secretariat has installed software
called Financial Management Application in your Ministry/Division to help you prepare the
output based budget. The Line Ministry (LM) forms will be retained by your Ministry /
Division.

12. To fill in Section I forms and Section II forms (including Fund Centre Form), Budget Section,
P&D Section and Core Team in Ministries will provide necessary assistance to Fund
Centres (Spending Units). MTBF Secretariat, Budget Wing, Finance Division will provide
necessary assistance in filling Section II forms to Core Teams established in each of the
office of Principal Accounting Officers. All queries and clarifications should be addressed to:

Mr. Talib Hussain Baluch

MTBF Secretariat, Block Q, Room No. 102, Budget Wing
Finance Division, Pakistan Secretariat
Government of Pakistan
Islamabad
Tel: (051) 9201593

13. To download an electronic copy of these forms, the website

http://www.finance.gov.pk/downloads.html may be used.

4
 Appendix B

Budget Calendar

The time-schedule prescribed for the submission of budget estimates in respect of Receipts as well as
Current and Development expenditures of the Federal Government on Chart of Accounts is given below:-

FEDERAL RECEIPTS
S# Activities Responsible Deadline (Last date)
th
1. First Preliminary Revised Estimates (2015-16) Principal By 29 January, 2016
and Budget Estimates (2016-17) of Federal Accounting
Government Receipts together with reasons for Officers
variations
th
2. Final Estimates of Federal Government Receipts Principal By 14 March, 2016
(Revised 2015-16 & Budget 2016-17) together Accounting
with explanatory notes thereon Officers

CURRENT AND DEVELOPMENT EXPENDITURES (REVENUE & CAPITAL)

S# Activities Responsible Deadline (Last date)
th
1. Issuance of Budget Call Circular 2016-17 Finance Division 13 January, 2016
st
2. Development of Budget Strategy Paper Finance Division 1 February 2016
3. Presentation of the Budget Strategy Paper in the Finance Division Second week of
Cabinet for approval February, 2016

4. Letter of Indicative Budget Ceilings (3 years) to Finance Division Second week of

the PAOs of Ministries / Divisions for current February, 2016
expenditure and development expenditure and
copy of ceilings to FAs/DFAs and Sector Chiefs in
Planning Commission
th
5. Last date for Submission of Section I Forms by Fund Centres, By 29 February, 2016
Ministries / Divisions for current budget to Ministries /
FAs/DFAs Divisions
th
6. Last date for Submission of Section I Forms by Fund Centres, By 15 March, 2016
Ministries / Divisions for development budget to Ministries /
Sector Chiefs in Planning Commission and copy Divisions
to FAs/DFAs
th
7. Last date for submission of Section I Forms Principal By 21 March, 2016
(BOs/NISs) on Chart of Accounts for current Accounting
expenditure to the Budget Wing (Finance Division) Officers

5
 th
8. Last date for submission of Section I Forms Principal By 28 March, 2016
(BOs/NISs) on Chart of Accounts for development Accounting
expenditure to the Budget Wing (Finance Division) Officers

Fair copies of the NISs for Development / Capital

budget may be sent to BR-III Section of the
Budget Wing, Finance Division after the same
have been countersigned by the relevant
Technical Section / Programming Section of the
Planning, Development and Reform Division.
9. Review of budget in the Priorities Committee Priorities First week of April, 2016
Meetings Committee
10. Annual Planning Co-ordination Committee (APCC) Planning End of April, 2016
meeting Commission / (tentative)
Finance Division

11. NEC meeting Planning First week of May, 2016

Commission / (tentative)
Finance Division
th
12. Finalization/Printing of Section II Forms by the Budget Section, By 11 May, 2016
Ministries / Divisions. The concerned P&D Section in
Ministry/Division will retain these forms. Ministries /
Divisions
th
13. Submission of Final Green Book report to Budget Principal By 16 May, 2016
Wing (MTBF Secretariat), Finance Division Accounting
Officers

14. Completion of all Budget Documents (including Finance Division One week before budget
Green Book), Schedules and Summaries for speech
Cabinet etc.
th
15. Presentation of Budget to the Cabinet and the Finance Minister 27 May, 2016
Parliament (tentative)

6
 Appendix C

The Budget Preparation Process for the Federal Ministries / Divisions

This section sets out the process for the preparation of the Medium Term Budget for 2016-17 to 2018-19.
All Federal Ministries / Divisions will prepare their budget based on Output Based Budgeting System also
known as MTBF. The following are details of steps involved in the Medium Term budget preparation
process as mentioned in the Budget Calendar at (Appendix B).

The overall process in Federal Ministries will be supported by the Finance Division / MTBF team.

1. Issuance of Budget Call Circular 2016-17 to the Principal Accounting Officers (PAOs) of the
Federal Ministries / Divisions

As a first step the Finance Division will issue Budget Call Circular to the PAOs of all the Ministries /
Divisions. This is the budget call circular that contains the instructions and forms required to be
completed under the leadership of the PAO.

2. Preparation of Budget Strategy Paper and its presentation in the Cabinet

The next step is for the Finance Division to prepare medium-term (3-years) Budget Strategy Paper.
The Budget Strategy Paper will contain Medium-Term Macroeconomic and Medium-Term Fiscal
Frameworks. In order to develop the Macro-Fiscal projections, the Finance Division interacts with
various stakeholders (including Federal Board of Revenue, Planning Commission, Economic Affairs
Division, Pakistan Bureau of Statistics, and State Bank of Pakistan). Based on these projections,
indicative budget ceilings are formulated. The Budget Strategy Paper is approved by the Cabinet
before ceilings are forwarded to the PAOs.

3. Issuance of Indicative Budget Ceilings for current and development budget to the PAOs of
Ministries / Divisions

Federal ministries will receive indicative budget ceilings for three years. The ceilings for current budget
are prepared by Finance Division. The ceilings for development budget are prepared by the Planning
Commission and issued by the Finance Division. Copy of recurrent budget indicative budget ceiling
letter is also sent to the concerned FAs / DFAs. Copy of development budget indicative budget ceiling
letter is also sent to the concerned FAs / DFAs and Sector Chiefs in the Planning Commission.

4. Preparation of Strategic Plan for the medium term

After receiving ceilings for current & development expenditure, office of the Principal Accounting
Officer (PAO) will conduct in-house meeting to develop a Strategic Plan for the upcoming three years.
Offices of the PAOs have established Core Teams for this purpose. The Terms of Reference of the
Core Teams have already been forwarded to all PAOs. Broadly, the Core Teams are responsible for
planning, budgeting, and monitoring processes.

5. Filling of the Budget Forms

The ministries / divisions will go through the Budget Preparation Forms. Instructions and Procedures to
fill in the Budget Forms of Section I and Section II are part of the relevant sections.

6. Submission of Section I and Section II forms by Ministries / Divisions for current budget to
FAs/DFAs for Quality Assurance

In the presence of ceilings, the Financial Advisers will quality assure the Fund Centre forms (BO / NIS)
and give their recommendations (if so) to the concerned Principal Accounting Officer.

7
7. Submission of Section I and Section II forms by Ministries / Divisions for development budget
to Sector Chiefs in Planning Commission and copy to FAs/DFAs

8. Submission of Section I Forms (BO / NIS) for recurrent and development expenditure budget
to Computer Section (Budget Wing Finance Division)

Section I Forms (BO/NIS, Posts Proforma and Spending DDOs Budget Estimates) will be
forwarded to the Budget Computerization Section of Budget Wing Finance Division by the date
mentioned in the Budget Calendar Appendix B of this BCC.

9. Review and approval of budget estimates and additional bids (current + development) by the
Priorities Committee

Each Principal Accounting Officer (PAO) will be invited to make presentations on their budget
proposals to the Priorities Committee (comprising Finance Division, Planning, Development and
Reform Division, and Economic Affairs Division). It is important to note that these presentations will
deal with both the current and development sides of the budget proposals. Priorities Committee would
also consider and approve additional resource bids by the Ministry. Before consideration of additional
bids in the Priorities Committee, these bids would first be reviewed by the FAs/DFAs in case of current
budget and by Sector Chiefs in the Planning, Development and Reform Division, and FAs/DFAs in
case of Development Budget.

The Priorities Committee will discuss past performance, current years budgetary allocations, and
ceilings for the budget year and forecast years. In addition, discussions will focus on outputs
(services) to be delivered and policy priorities.

Information such as LM Form 1, and LM 2 alongside other relevant information will be discussed in the
Priorities Committee meeting.

10. Completion of budget review and approval process APCC meeting

Self-explanatory.

11. Completion of budget review and approval process NEC meeting

Self-explanatory.

12. Finalisation and Submission of Final Medium Term Budget Estimates for Service Delivery
(Green Book) report (as per format given in Section II) by the Ministries/Division to Finance
Division.

Green Book is the summary presentation of LM forms and Fund Centre Form of Section II. Green
Book should be approved by the relevant competent authority i.e. PAO. As part of the Green Book
approval process, the PAOs would need to brief their relevant Minister before giving approval.

13. Completion of all Budget Documents (including Green Book), Schedules and Summaries for
Cabinet etc.

Self-explanatory.

14. Presentation of Budget (including Green Book) to the Cabinet and Parliament.

Self-explanatory.

**********

8
 SECTION I

Budget Preparation Forms, Instructions

and Procedure
for Preparation and Submission of

Revised Estimates 2015-16 and Budget Estimates 2016-17

in respect of
Federal Government Receipts

and

Current & Development Expenditure

9
10
 ANNEX - I

PROCEDURE FOR SUBMISSION OF

REVISED ESTIMATES 2015-16 BUDGET ESTIMATES 2016-17 IN RESPECT OF
RECEIPTS OF THE FEDERAL GOVERNMENT

1. Administrative Divisions are requested to co-ordinate the estimates of the different

estimating authorities under them and submit the verified and consolidated estimates to their
Financial Advisers. The Financial Advisers will scrutinize the estimates and forward them with their
comments to the Budget Wing by the prescribed dates, addressed to Deputy Secretary (Budget
Resources II). The Finance Division intends to formulate, an estimate of overall resources likely to
be available in the year 2016-17 for financing the Public Sector Development Programme (PSDP).
The preliminary estimates of receipts may therefore, reach Finance Division in time. The final
estimates may reach the Finance Division by 14th March 2016, positively.

2. The estimates of Foreign Aid Receipts for both 2015-16 (Revised) and 2016-17 (Budget),
together with actuals for the years 2013-14 to 2014-15 are required to be furnished by the
Economic Affairs Division. The administrative authorities may, however, assist that Division by
furnishing promptly such information or material as may be required of them for compiling these
estimates.

3. The estimating authorities of various Government receipts are indicated below:-

Heads of Receipts Estimating Authorities

A. Principal Heads of Revenue Federal Board of Revenue.

B. Other Revenue/Capital Receipts Administrative Ministries / Divisions and Audit & Accounts
Offices.

C. Foreign Aid Economic Affairs Division.

D. Debt, Deposits and Financial Advisers,

Remittances Heads Central Directorate of National Savings; Audit & Accounts
Offices and Administrative Ministries / Divisions.

11
 ANNEX - II
PROCEDURE FOR SUBMISSION OF
REVISED ESTIMATES 2015-16 AND BUDGET ESTIMATES 2016-17
IN RESPECT OF CURRENT AND DEVELOPMENT EXPENDITURE

Current:

1. The estimates of expenditure included in the Budget Estimates should be broken down into
Charged and Voted expenditure.

2. No Budget Order / New Item Statement (BO/NIS) will be accepted, in which Employee
Related Expenses have been claimed, if not duly supported with the information asked for in the
Annex V.

Development:

3. The Estimates of Development Expenditures 2016-17 should not include any scheme
which has not been approved in accordance with the prescribed procedure. These estimates
should be accompanied with detailed expenditure estimates for budget provision in respect of
individual projects and be supported by relevant PC-I or PC-II Form.

4. A statement in PPWD Form 4 showing the provision that may have been separately
proposed to the Housing and Works Division for works expenditure for the year 2016-17 if
any, pertaining to a project should also be submitted along with the budget estimates. The
Housing and Works Division will compile them according to individual development projects
included in the Public Sector Development Programme and furnish a copy to the Budget Wing
(S.O. BR-III Section) of the Finance Division within three days after the finalization of the budget
estimates in respect of development projects.

5. Foreign exchange component of Development Expenditure The foreign exchange

component of estimates of development expenditure is required to be shown distinctly together
with the source from which it will be met (i.e., whether from own resources or from foreign aid).
When the foreign exchange components are to be financed (wholly or partly) from foreign aid, the
source and type of aid should invariably be indicated in the budget provision for the relevant
project/scheme and at the end of the relevant New Item Statement. In case of Foreign Aid Grants,
equal amount of recoveries should be reflected in NIS Form under Sr. No 13.

6. The provision made for foreign exchange expenditure is not available for rupee expenditure
or vice versa and no re-appropriation is permissible between the provision for rupee and foreign
exchange expenditure. This should be kept in view while framing the estimates for rupee as well as
foreign exchange requirements.

7. Budget provision for import items should include duties and taxes.

12
 ANNEX - III
INSTRUCTIONS FOR FORMAT OF
NEW ITEM STATEMENT / BUDGET ORDER

Important
The Ministries / Divisions / Departments should read the following instructions
carefully and all BOs / NISs should invariably be prepared in the enclosed format

GENERAL INSTRUCTIONS:

1. Ministries / Divisions / Departments are required to submit one Budget Order (BO) and
one New Item Statement (NIS), for every office.

2. Separate BO / NIS for Charged and Voted shall be submitted for every office. Combined
total of Charged and Voted document may be shown invariably in a covering statement.

3. No column in the BO / NIS forms should be left blank. In case any column is not
applicable, it may be marked N.A.

4. BO / NIS should be prepared in thousands.

SPECIFIC INSTRUCTIONS:

Serial No. 1 Budget Year

Serial No. 2 Budget Document Type (Tick the relevant box).

Serial No. 3 Write Fund information i.e. Demand No., Fund Code and its
Description.

Serial No. 4 Write Attached Department and Sub-detailed Function (both the
code and its description).

Serial No. 5 Write Fund Centre / DDO Code or Project Name (Development
Scheme) (both the code and its description). It shall be left blank
where Multiple DDOs are being entered into one BO/NIS. In case of
New Office / Department / Agency, the word "NEW" should be written in
Brackets after the nomenclature. If an office has been opened during
the current financial year, provision may be substantiated by a copy of
the schedule of Supplementary Grants as an Annex to the BO/NIS. In
case of Development Scheme, the name of department and scheme
both should be mentioned in the NIS.

Serial No. 6 Write the relevant Circle Description.

Serial No. 7 Use this space for writing any related information, otherwise write
N.A. and should not be left blank.

13
Serial No. 8 Write all the Function levels i.e. Major, Minor, Detailed and Sub-
Detailed codes with the descriptions and total amount of budget
against each level (both revised estimates for the year 2015-16 and
budget estimates for the year 2016-17) in the BO/NIS.

Serial No. 9 This has been bifurcated into three parts i.e.

a) Object Code Letter A has been pre-printed.

Budget should be entered at all
Major, Minor, Detailed and Sub-
Detailed levels. Consult the Chart of
Accounts and fill all the required five
digits carefully.

b) Object Classification Write description for Object Code.

(Commitment Item)

c) Revised Estimates / Mention provision of object item.

Budget Estimates Provision should be in thousands. If
Rs. 10,000 is to be filled, write 10.

d) No. of Posts Mention the number of posts for the

salary budget (these should match
with the posts details as mentioned
in Annex V, Posts Proforma).

e) Fund Centre/DDO In case of Multiple DDOs in a single

Code BO/NIS form, the respective DDO
Codes/Fund Centres may be
mentioned in this column.

Serial No. 10 Total Provision (Gross).

Serial No. 11 12 Foreign Exchange component should be shown, wherever necessary,

and at the end of BO/NIS against the space provided separately for
Foreign Aid and Foreign Exchange Own Resources.

Certain agreements of foreign aid state that the Government of Pakistan

should initially incur the expenditure in local currency and thereafter the
equivalent amount would be reimbursed on actual basis by the donor
agency. If such is the case in respect of a foreign aided scheme/project,
the amount to be spent in local currency out of the foreign aid
(reimbursable) should be clearly indicated under the scheme/project on
the NIS.

Serial No. 13 Recoveries, if any, should also be shown in a separate sheet at the end
of every BO/NIS form.

14
NOTE: All officers signing BOs/NISs in the administrative Ministry /
Division / Department and DFAs should indicate their telephone
number clearly on every BO/NIS. Section Officer or equivalent level
officer may be deputed for reconciliation purpose. It is also to
mention here that minimum 12 point size font be used while filling
up figures in the BO/NIS form.

ENQUIRIES: For clarification or additional information, if required, please do not hesitate to

contact:

Joint Secretary (Budget Implementation)

Finance Division
Phone: (051) 9218838
Fax: (051) 9221763

(Syed Pervez Abbas Naqvi)

Director (Budget Computerization)
Finance Division
Phone: (051) 9209587
Fax: (051) 9221393

15
16
 Annex IV

FORMAT FOR BUDGET ORDER / NEW ITEM STATEMENT

Government of Pakistan

Ministry :
Division :
Department :

No. Islamabad, the

From :

To :

1 BUDGET YEAR : 2016 - 2017

2 Type of Document
(Tick the Box Applicable) BO Addl. BO NIS Addl. NIS

3 Fund Information : Demand No. Fund Code Fund Description

Code Description

4 Attached Department /
Sub-Detailed Function
5 Fund Center (DDO Code) / Project Name
(Development Scheme)

6 Circle

7 Notes (if any)

TO BE FILLED IN ONLY BY BUDGET WING (MOF)

Document with Multiple DDOs / Departments (Tick the box where applicable)

New Diary No.

Old Diary No.

Checked By (Name)

Entered By (Name)

17
 (Rupees in Thousands)

Function Revised Estimates Budget Estimates

8 Function Description
Classification 2015-16 2016-17

Fund
Object Object Description Revised Estimates Budget Estimates No. of
9 Centre
Classification (Commitment Item) 2015-16 2016-17 Posts
Code
A
A
A
A
A
A
A
A
A
A
A
A
A
10 Total Provision (Gross)
11 Foreign Exchange (i+ii)
(i) Foreign Aid
(ii) Own Resources
12 Local Currency

13 For Recoveries Only (If Any)

(Rupees in Thousands)
Fund
Recovery Source of Recovery Revised Estimates Budget Estimates
Centre
Code * (Must be indicated) 2015-16 2016-17
Code

(..................)
Name & Designation
Telephone No. . . . . . . . .

Note :- a) Additional sheets / rows can be added as per requirement.

b) Separate form must be used for each Fund Centre / DDO.
c) In case of development Expenditure, sources of recoveries may be indicated clearly

* For MOF's (Budget Wing) use only.

18
 Annex V

No BO / NIS will be accepted in which Employee Related Expenses have

been claimed but not duly supported with details of posts in this proforma

FEDERAL GOVERNMENT EMPLOYEES BY B.P.S.

2016 - 2017 (Budget Estimates)

Fund Code: Fund Description:

Demand No:

Fund Center Code: _________ Fund Center Description:

(DDO Code)

Post Number of Posts

BPS Designation
Code * Total Filled in Vacant

Total:

* For MOF's (Budget Wing) use only.

( __________________ )
Name & Designation
Tele. No. ____________
Note: Please ensure that the total number of posts reflected
in this proforma are the same as in BO / NIS form.

19
 Annex VI

TEMPLATE FOR COLLECTION OF SPENDING DDOs

BUDGET ESTIMATES

Budget Estimates
Controlling Spending Detailed
FUND YEAR 2016-2017
DDO Code DDO Code Object only
(Spending DDO)

( __________________ )
Name & Designation
Tele. No. ____________

NOTE: One Excel Sheet for one Grant containing all DDOs.

20
 SECTION II
Budget Preparation Forms
and Instructions for Preparing
Medium-Term Budget
(2016-19)

21
General Guidelines

1. This section contains forms that are designed to prepare Medium-Term Output Based
Budget (2016-19). The Output Based Budget follows the Logic of Intervention (Ref: page
22) method.
2. This section encloses Strategic Overview Form, and LM Forms, which are to be
completed by the office of the Principal Accounting Officer (PAO) before the Fund Centre
Form is dispatched to and completed by the Fund Centres.
3. The Ministry Strategic Review Form and LM Forms should be prepared in collaboration
with the strategic management of the Ministry/Division. The strategic management
includes Secretary, senior officials (from technical, operational, administrative and
planning sections/wings etc.) and the heads of Attached Departments. The Core Teams
established in the offices of PAOs will be primarily responsible for filling LM Forms'.
4. Medium Term Budget Estimates for Service Delivery (Green Book) should be completed
after Strategic Overview Form, LM Forms and Fund Centre Form are completed. The
Green Book should be approved by the concerned Principal Accounting Officer before it
is forwarded to the Finance Division for compilation.
5. Budget will be prepared by Principal Accounting Officers this means that all the
budgetary amounts for which a PAO is responsible will shown in a single Green Book.
Since the budget is presented by Demands for Grants in the Parliament, the budget for
PAOs may be shown in demands falling under a different Ministry / Division. The Green
Book aims to consolidate all the budgets related to a PAO together with reconciliation with
Demands for Grants.

6. For each of the output, there is a new requirement to present key projects and their
details. Key projects should be of strategic nature, and can be linked to specific outputs.

7. A personnel plan is being introduced. In this plan, the Core Teams will provide details of
the estimate number of posts to be filled over the medium-term. This will help the office of
the PAOs to forecast employee recruitment / retirement in addition to funding
requirements. This information will be presented on different levels of cadres. Additionally,
number of female employees will be presented to cater for requirements of gender based
budgeting initiative.
8. Actual expenditure and actual performance achieved will be provided for two previous
years.
9. For each of the output, the respective office responsible will be mentioned.
10. Amounts should be rounded off to the nearest thousand. For this purpose, provision of up
to Rs.499 should be taken as zero and provision of Rs.500 and above as Rs.1,000.

22
Sequence of Filling Line Ministry Forms LM Forms:
Upon receipt of LM Forms and the Ministerial Ceilings the Ministries/Divisions are expected to
go through the following step by step process:

Overview of the Organisational Structure, brief

1 rational of the output and future policy priorities of Strategic Overview Form
the output.

Identification of Ministry/Division/Entity Goal,
2 LM Form 1
Outcome(s) and Output(s) (Services to be delivered)

3 Fund Center Form to be filled by each Fund Centre Fund Centre Form

Identification of Output Indicators / Targets through
consolidation of information sent by the Fund
4 LM Form 2
Centres (Indicators / Targets should be in male /
female where possible)

Presentation of all the information of LM & Fund
5 Green Book
Centre Form in the required format.

Note: The Medium-Term Budget Estimates for Service Delivery (Green Book) may be
signed by the Principal Accounting Officer (PAO) and may be forwarded to the
MTBF Secretariat Budget Wing, Ministry of Finance by the date mentioned in the
Budget Calendar.

ENQUIRIES: For any clarification or additional information, please contact:

(Waqas Ahmed Paracha)

Financial Monitoring Specialist,
MTBF-Finance Division
E-mail: [email protected],
Phone: (051) 9202661, 9209422, Fax: (051) 9221288

23
Logic of Intervention

The Logic of Intervention is a management tool used to improve the design of a ministry or
divisions work plan. Preparing the logical framework involves identifying strategic elements
(inputs, outputs, outcomes, goals) and their linkage to each other. The logical framework also
involves defining indicators (for measuring progress), and the assumptions or risks that may
influence success and failure in achieving the goals of the ministry.

The basic idea of the log of intervention is the way high level objectives or GOALS are to be
achieved through the use of resources (INPUTS) to produce OUTPUTS, which contribute to
OUTCOMES and eventually to high-level GOALS:

INPUTS OUTPUTS OUTCOMES GOALS

The definitions of the principal elements in the Logic of Intervention are as follows

Inputs The financial, human, and material resources required to undertake activities that
contribute to the service delivery (Output).

Outputs The products or services delivered to general public or to other

Ministry/Department etc. for example one of the services (output) of Ministry of
Water and Power is Enhancement of electricity generation, transmission and
distribution services

Outcome The short-term and medium-term impact on the target population of a particular
service (output) being delivered. For example the outcome of the service (output)
provided by the Ministry of Water and Power Reduction in load shedding by
2017 and gradual reduction in electricity prices from 2016

Goal The high-level objective to which the office of the Principal Accounting Officer is
aspiring to embrace. Where relevant, organisational goal should be linked with
one or more goals defined in the Vision 2025 document. For example goal for
Water and Power Division will be Double power generation by 2025 in order to
provide uninterrupted and affordable electricity

KPI
A Key Performance Indicator (KPI) is a tool or variable used to measure service
delivery. Targets are set for the medium term for each KPI against each output
(Service). For example the KPI for the output Enhancement of electricity
generation, transmission and distribution services could be Reduction in load
shedding by 20% in the year 2016-17 (%age reduction of gap between power
demand and power supply .

24
 Strategic Overview Form

GOVERNMENT OF PAKISTAN
ORGANISATIONAL STRUCTURE AND OUTPUTS
2016-19

(1) Ministry:

(2) Principal Accounting Officer (Name & Designation):

(3) Executive Authority:

(4)

4.1 Organisational Goal:

4.2 Policy Document:

(Name of the Policy Document and web link)
a.

b.

4.3 Organisational Structure:

Attached Departments:

a.

b.

Regulatory / Autonomous Organisations/State Owned Enterprises :

a.

b.

4.4 Outcome (s):

Outcome 1:

Name of the Outcome, and brief description:

4.5 Outputs:

Output 1:

Name of the Output

Brief rational of the output

Future policy priorities of the output

Office responisble

25
Instructions for Filling Strategic Overview Form

Purpose of the Form:

This form is designed to aid Line Ministries / Divisions in defining organisational structure, briefly
describe the rational of the output and make future plan for the policy priorities for the medium
term period of 2016-19. This will substantially assist the Ministries in completing Line Ministry
LM Forms . This report should be approved by the relevant Principal Accounting Officer (PAO).

Specific Instructions:

Serial Number 1. Self Explanatory.

Serial Number 2. Self Explanatory.
Serial Number 3. Self Explanatory.
Serial Number 4. This section focuses on five areas.
4.1 Write the Organisational Goal
Please note: Where possible, the organisational goal should be
linked with the goals defined in Vision 2025 document. Goal
should be defined in a tangible term e.g. increase tax to GDP
ratio to 18% by 2025.
Please do not write organisational function as defined in the Rules
of Business.
4.2 Write the name of the Policy Document and also provide
Reference web link of the Policy Document

Please only write the name of approved policy document.

4.3 List down the Attached Departments and Regulatory/

Autonomous Organisations.

4.4 List down the names of outcomes and briefly describe the rational
each outcome

4.5 List down the names of output, briefly describe rational each
output future policy priorities and office responsible the output

26
 GOVERNMENT OF PAKISTAN
OUTCOMES AND OUTPUTS MAPPING
2016-19
FORM LM - 1
(1) Ministry:
(2) Principal Accounting Officer (Name & Designation):

(3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14)

Fund Contributing Recurrent /

Centre Fund Centre %age
Development
Office Contribu- Actual Expenditure Original Budgt Forecast
Code Name
S.# Outcome(s) S.# Output(s) Responsible ('R' / 'D') tion 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19
'000 '000 '000 '000 '000 '000

27
Instructions for Filling Form LM-1

Purpose of the Form:

This form is designed to help Line Ministries in linking outcomes to outputs, outputs to Fund
Centres and allocating Medium Term Budget Ceiling to its strategic priorities. This form can
help identify new outputs to be introduced by Fund Centres during a particular year, or
contribution pattern by a Fund Centre (e.g. a Fund Centre may contribute to an output for two
years only).

Senior Management team (including attached Departments) of the ministry should review the
LM form - 1 for 2016-19 together with the Strategic Overview Form mentioned earlier. The
ministry/division should amend and update LM Form-1 if needed.

The structure of goal, outputs and outcomes is as per the Logic of Intervention methodology
described earlier in this Section.

Specific Instructions:

Serial Number 1. Self Explanatory.

Serial Number 2. Self Explanatory.
Serial Number 3. Serial Numbers provide a basis for referencing. These should carefully be
numbered e.g. Outcome A can be assigned Serial Number 1.
Serial Number 4. Write the name of the Outcome(s) as mentioned in Organisational
Structure and Outputs. The outcome(s) should clearly be linked to
output(s) defined in Serial Number 6. An outcome can have one or more
than one output.
Serial Number 5. Serial Numbers provide a basis for referencing Each Output should be
numbered separately but in reference to the outcome e.g. Output A
contributing to Outcome A can be assigned Serial Number 1.1. An Output B
contribution to Outcome A can be assigned Serial Number 1.2.
Serial Number 6. Write the name of Output(s). The output(s) should clearly be linked to
outcomes(s) defined in Serial Number 5. Ideally, one output should only
contribute to one outcome.
Serial Number 7. Mention the name of office responsible for this output.

Office responsible (organizational unit) can either be an 'Attached

Department', or a Wing or a Section within the organization.

In some cases outputs defined in the Green Book cut across different
offices. In such cases, it is important to redefine them. Linkage of outputs
with organizational units / offices is important for establishing clarity of
responsibility.
Serial Number 8. Write the Fund Centre code (PIFRA assigned code) of the Fund Centre that
contributes to the output defined in Serial Number 4. E.g. Output A can be

28
 contributed by two Fund Centres. The Fund Centre codes are the same as
defined in the Pink Book.
Serial Number 9. Write the name of the Fund Centre(s) that contribute to the output defined
in Serial Number 6.
Serial Number 10. Write whether the Fund Centre is a Current or Development Budget
consuming entity. Use the letter R for Current and letter D for
Development budget consuming entity.
Serial Number 11. Write the percentage contribution of the Fund Centre to a particular output.
For example, if a Fund Centre is contributing 40% to Output A and 60% to
Output B, then under Output A write the percentage contribution 40%.
Serial Number 12. Write actual expenditure against each Fund Centre for the year 2013-14 &
2014-15. If a Fund Centre is contributing to more than one Output then
write only the proportionate amount. For example, if the total expenditure of
a Fund Centre is Rs. 100,000 and it is contributing 40% to Output A and
60% to Output B, amounts which would be written under each Output would
be Rs. 400,000 and Rs. 600,000 respectively. Total expenditure of all the
Fund Centres under a particular Output would be written against the Output
in bold.
Serial Number 13. Write Original Budget for 2014-15 and 2015-16. Like Serial Number 12
write only the proportionate amount in case of multi contributing Fund
Centre.
Serial Number 14. Write the Budget Forecast for the year 2017-18 and 2018-19 as allocated to
the different Fund Centres.

29
 GOVERNMENT OF PAKISTAN
IDENTIFICATION OF INDICATORS AND TARGETS
2016-19
FORM LM - 2

(1) Ministry:
(2) Principal Accounting Officer (Name & Designation):

(3) (4) (5) (6) (7) (8)

Actual Target Achieved Original Medium Term Target(s)

Target
S.# Output(s) Indicator 2013-14 2014-15 2015-16 2016-17 20-1817 2018-19

30
Instructions for Filling Form LM-2

Purpose of the Form:

Based on the budget allocated, this form looks at medium term Indicators (Measures) and
Targets for the Outputs defined in the Form LM - 1.
Specific Instructions:
Serial Number 1. Self Explanatory.
Serial Number 2. Self Explanatory.
Serial Number 3. Serial numbers provide a basis for referencing between Line Ministry forms.
These should carefully be numbered. The serial number assigned to
Outputs in the Form LM 1 should be used here.
Serial Number 4. Write the name of output(s). This should be the same as defined in the
Form LM 1.
Serial Number 5. Write Indicators here. This is the unit of measurement of Output e.g.
Hospital services can be measured through provision of hospital services to
the number of patients.
Note 1: Ministries / Divisions /Entities should prepare standard list of
indicators and send it to the Fund Centres along with the Fund Centre
forms and the budget ceilings. Fund Centres will provide targets for the
relevant indicators. If the Fund Centres cannot find the relevant indicators
they can suggest the new ones and provide target as well. LM-2 will show
the consolidated picture of the indicators and targets.
Note 2: Where possible, the Indicators/Measures and Targets should
reflect gender. This can be done in two ways. Firstly, indicators relating to
individuals can be disaggregated into male and female. For example,
primary education being an output (service) of Ministry of Education can
have two indicators/measures namely; Number of male students enrolled
and Number of female students enrolled. These two can be assigned
different targets. Secondly, indicators relating to gender-relevant issues can
be included, such as number of deliveries attended by skilled personnel.
Note 2: Where possible, Ministries/Divisions should provide indicators and
targets that reflect their policy / plan to tackle challenges posed by climate
change. For example, number of PSDP projects having components
related to climate change resilience, enhancement in water storage
capacity to tackle floods, number of universities providing degree / master
courses in climate change, %age reduction in Co2 emissions, etc.
Serial Number 6. Write the Targets achieved in 2013-14 and 2014-15 against the indicators
mentioned in Serial Number 5.
Serial Number 7. Write the Original Target for 2015-16.
Serial Number 8. Write the Medium Term Target for the year 2015-16, 2016-17 and 2018-19

31
 Format of the

Medium Term Budget Estimates

for Service Delivery
(Green Book)

2016-2019

32
NAME OF THE MINISTRY / ENTITY

Principal Accounting Officer: Executive Authority:

1. Goal:

2. Budget Details: Rs.000

Actuals Budget Forecasts

Outputs
2013-14 2014-15 2015-16 2016-17 2017-18 2018-19

Output 1 xx xx xx xx xx xx
Output 2 xx xx xx xx xx xx

Total xx xx xx xx xx xx

Demand Demand No. Shown in the Demand of: Budget 2016-17

1.

2.

Total

Actuals Budget Forecast

Inputs Object Classification
2013-14 2014-15 2015-16 2016-17 2017-18 2018-19

A01 Employee Related Expenses xx xx xx xx xx xx

A02 .. xx xx xx xx xx xx

Total xx xx xx xx xx xx

3. Organisational Structure:
Attached Departments:
1.
2.
Regulatory Authorities / Autonomous Organisations/State Owned Enterprises:
1.
2.

4. Policy Document: Name of the Document and web link (http://www )

5. Medium-Term Outcome(s):
1. Name of the outcome, and brief description
2.

33
6. Outputs:

Output 1:
Brief rationale of the output
Future policy priorities
Office responsible

Output 2:
Brief rationale of the output
Future policy priorities
Office responsible

7. Performance Details
Selected Performance Targets Achieved Planned Targets Forecast Targets
Outputs
Indicators 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19

Output 1 1.

Output 2 2.

8. Personnel Plan
Actual Filled Planned to be Filled Forecast
Number of Filled / To be Filled Posts
2013-14 2014-15 2015-16 2016-17 2017-18 2018-19

Grade 20 and above

Grade 16 19

Grade 1 15

Total Number of Posts (Regular)-A xx xx xx xx xx Xx

Total Number of Project and xx xx xx xx xx Xx

Contractual Employees - B

Total Number of Employees (A+B) xx xx xx xx xx Xx

Of which: Female Employees xx xx xx xx xx Xx

9. Strategic Initiatives (selected key projects)

Budget Major Milestone Forecast
Output and Related Estimated Completion Expenditure
to be achieved
Selected Projects Total Cost Date up to June 2015 2015-16 2016-17 2017-18 2018-19
in 2016-17

1.

2.

Signed By PAO:
Name & Designation: _____________________

34
Instructions for Filling the Green Book

Purpose of the Green Book:

Output based budget 2016-19 will be presented as per this format. The information for this
report will be derived from the Section II forms (i.e. Strategic Overview Form, LM Forms 1-2,
and Fund Centre Form).
The Green Book is prepared to help different stakeholders in analysing the cost of services
(outputs) and their effects (outcomes) over the medium term as well as the performance of the
ministry during the preceding year and the performance targets for the next three years.
This report should be approved by the concerned Principle Accounting Officer.

Specific Instructions:
At the top of the report, kindly mention the name of Ministry / Division / Entity, e.g. Ministry of
Commerce and Textile Industry. Also provide Designation of the Principal Accounting Officer:
e.g. Secretary, Commerce Division, and Executive Authority: e.g. Minister for Commerce

Serial Number 1. Write down the goal of the organisation.

Serial Number 2. Write the name of the Outputs from LM - 1 form.
Actual expenditure 2013-14 & 2014-15: Fill in these columns with the
figures of actual expenditure for 2013-14 & 2014-15.
Budget 2015-16 & 2016-17: Fill in these columns with figures of the
original budget of 2015-16 & 2016-17.
Budget Forecast 2017-18 & 2018-19: Fill in these columns with the budget
estimates worked out for 2017-18 & 2018-19.
Write down the description of the Demand for Grants and their numbers in
this section and the Name of Ministry / Division where this Demand will be
shown in the Pink Book.
In addition, please mention budget by inputs (Chart of Accounts object
classification) for the mentioned years.
Serial Number 3. Write the Organisational Structure of the entity in shape of: attached
departments, and regulatory authorities / autonomous organisations.
Serial Number 4. Write the name of the policy documents together with their web address.
Serial Number 5. Provide brief description of outcomes here. The description should not be
more than 3 4 lines. The description can present the target population,
and tangible outcome targets for years 2016-19.
Serial Number 6. Provide information related to outputs here.
The information should contain:
1) Brief Rationale how does your organisation consider the output to be
relevant for the achievement of goals.

35
 2) Future policy priorities briefly describe the future policy priorities.
Serial Number 7. Performance Detail: Write Indicator / Measure here. This is the unit of
measurement of Output. E.g. Hospital services can be measured through
provision of hospital services to the number of patients.
Write Actual achievement for 2013-14, and 2014-15. Write the Original
Target for 2015-16. The original target should be taken from 2015-18 LM
forms. Write medium term target here for the years 2016-19 using the Line
Ministry Form LM 2.
Note 1: Where possible, the Indicators/Measures and Targets should
reflect gender. This can be done in two ways. Firstly, indicators relating to
individuals can be disaggregated into male and female. For example,
primary education being an output (service) of Ministry of Education can
have two indicators/measures namely; Number of male students enrolled
and Number of female students enrolled. These two can be assigned
different targets. Secondly, indicators relating to gender-relevant issues can
be included, such as number of deliveries attended by skilled personnel.
Note 2: Where possible, Ministries/Divisions should provide indicators and
targets that reflect their policy / plan to tackle challenges posed by climate
change. For example, number of PSDP projects having components
related to climate change resilience, enhancement in water storage
capacity to tackle floods, number of universities providing degree / master
courses in climate change, %age reduction in Co2 emissions, etc.
Serial Number 8. Personnel Plan: Grade wise Number of Regular posts in four groups BPS
1-10, BPS 11-15, BPS 16-19 and BPS 20 & above.
Also provide the information of Total Projects Employee and other
contractual staff of the Division / Entity.
Personnel Information covers the actual information for the period 2013-14
& 2014-15 and Budget Estimate for FY 2015-16 and FY 2016-19
Serial Number 9. Strategic Initiatives: (Selected Key Projects): In this section, write details of
the major related projects e.g. name of the project, % age completion in
2016-19. You will find this information on Fund Centre Form, Serial No 12.

The key milestones should be presented in a brief statement

highlighting major milestone to be achieved by utilising the next
year's budget. Examples of key milestones include; %age completion
of infrastructure development project, acquisition of land, number of
vaccinations administered to children, etc.

36
 Fund Centre Form for
Medium Term Budget and Service Delivery Information

(2016-19)
To be filled by Fund Centres

37
Note: This form will be filled and submitted by those entities (Fund Centres / Spending Units / Projects) that
prepare and submit BO / NISs.

Fund Centre Form 1

GOVERNMENT OF PAKISTAN
MEDIUM TERM BUDGET BY MAJOR OBJECT, AND PERFORMANCE AND POSTS INFORMATION
2016-19

(1) Ministry (3) Fund Centre Code

(2) Division (4) Fund Centre Name

PART 1: Actual Expenditure, and Budget by MAJOR OBJECTS

(5) (6) (7) (8) (9) (10) (11)

Actual Actual
Original Budget Budget Budget
Object Code and Description (MAJOR OBJECT Expenditur Expenditur
Budget Estimate Forecast Forecast
ONLY) e e
2013-14 2014-15 2015-16 2016-17 2017-18 2018-19
'000 '000 '000 '000 '000 '000
A01 Employee Related Expenses
A02 Project Pre Investment Analysis
A03 Operating Expenses
A04 Employer Contributions
A05 Grants, Subsidies and Write offs
A06 Transfers
A07 Interest Payment
A08 Loans Advances
A09 Physical Assets
A10 Principal Repayments
A11 Investment
A12 Civil Works
A13 Repair and Maintenance
Grand Total
'Ceiling' communicated by Ministry
Budget Estimate 2016-17, and Forecasts
should be the same as ceilings
communicated by Ministry/ Division

Foreign Exchange
Foreign Aid
Own Resources

Total Foreign Exchange

Total Recoveries

Continued...

38
PART 2: Performance Information

(12)
Original
Actual Target Achieved Planned Targets
Output Indicator Target
2013-14 2014-15 2015-16 2016-17 2017-18 2018-19

Note:
1) Please use the list of output indicators sent by your parent ministry / division. If this information is note supplied, then
develop your own indicators and their targets. Indicators are measures of performance and should be based on
'beneficiaries'. There should not be more than 2 indicators for each Fund Centre.

2) Whereever possible indicators and targets should be gender-disaggregated (i.e. separate for male and female)

PART 3: Posts (Filled / to be filled only)

(13)
Actual Filled Estimated Estimated Forecast Forecast
Filled Number of Posts
2013-14 2014-15 2015-16 2016-17 2017-18 2018-19

Grade 20 and above

Grade 16 - 19
Grade 11 - 15
Grade 1 - 10
Total
Project and Contractual Posts
Grand Total
of which female employees

PART 4: Projects Information (this part will be filled by Projects only)

(14)
Total Total
Expenditure
Estimated Estimated
Project Name upto June, Budget Forecasts
Cost Cost
2015
(Original) (Revised)
2015-16 2016-17 2017-18 2018-19
000 000 000 000 000 000 000

Estimated Percentage Completion % Completion

Major Milestone to be achieved

Note:
1) Please write the cumulative %age completion. For Example, if a project is 40% complete in 2016-17 and a further 40%
and 20% work will be done in 2017-18 and 2018-19 respectively, then write 40% in 2016-17, 80% in 2017-18 and 100% in
2018-19.

This form will be signed by Fund Centre / Project head. (Name and Designation)

39
Instructions for filling Fund Centre Form

The purpose of this Form is to present Budget Estimates of a Fund Centre for the Medium Term
period (i.e. 2016-19). The Budget Estimates on this form will be provided at major object level
for three years. The contribution of the Fund Centre to the Ministry output would also be
presented on this form.

Specific Instructions:

Serial Number 1: Write full name of the relevant Ministry (e.g. Ministry of Commerce and
Textile Industry)

Serial Number 2: Identify Division within the Ministry (e.g. Commerce Division)

Serial Number 3: Write Fund Centre Code for your Fund Centre (e.g. ID 2684)

Serial Number 4: Write full name of your Fund Centre (Spending Unit).

Serial Number 5: Code and description of the required items of the expenditure have
already been provided.

Serial Number 6 7: Write down the actual expenditure for the year 2013-14 & 2014-15 at the
major object level only. Write the amounts in thousands, which means
that you dont have to write the last three zeros.

Serial Number 8: Write down the original budget for the year 2015-16 at the major object
level only. Write the amounts in thousands, which means that you dont
have to write the last three zeros.

Serial Number 9: Write budget estimate for 2016-17 at major object code level only. You
can copy these figures from BOs / NISs. Write the amounts in thousands,
which means that you dont have to write the last three zeros. Total
budget estimate for the year should not be more than the ceiling
communicated by your ministry. If a code is not applicable to your Fund
Centre, please delete the entire row.

Serial Number 10: Write budget forecast for 2017-18 at major object code level. Write the
amounts in thousands, which means that you dont have to write the last
three zeros. Total budget forecast should not be more than the ceiling
communicated by your ministry.

40
Serial Number 11: Same as serial number 9 above but for 2018-19.

Serial Number 12: Write the targets for the Output / service indicators. List of the indicators
will be provided by your ministry. You are required to provide information
for only those indicators which are relevant to your Fund Centre. All
indicators that relate to service delivered to individuals should be
gender-disaggregated. If this information is not provided by your
Ministry / Division, you may provide your own indicators and their related
targets. Kindly ensure that indicators are no more than 2 in number.

Serial Number 13: Information is required for filled / to be filled number of posts only. The
Fund Centre should also provide forecasts for the number of posts to be
filled.

Serial Number 14: This is to be filled by projects only. For the project, please provide the
estimated cost of the project (both original and final revision if any), and
expenditure up to June 30, 2015 and the budget forecast for the next
three years.
The key milestones should be presented in a brief statement
highlighting major milestone to be achieved by utilising the next
year's budget. Examples of key milestones include; %age
completion of infrastructure development project, acquisition of
land, number of vaccinations administered to children, etc.

Note: This form should be signed by the Fund Centre (Spending Unit) Head.

***************

41