Audio Visual Aids

Audio-visual Aids
Audio-visual aids are used to enhance the presentation. They can be

handouts, photos, whiteboard, flip chart, OHT, powerpoint slide show,
microphone, music. Be sure to focus your preparation on the speech more
than the audio-visual aids.
SelectandUseVisualAidsEffectively
Because we live in a time when communication is visual and verbal, visual
aids that reinforce your meaning can enhance any oral presentation.
Research has shown that oral presentations that use visuals are more
persuasive, more interesting, more credible, and more professional--i.e.,
more effective--than presentations without such aids. Particularly if your
presentation is long--20 minutes or more--visual aids can help your
audience follow your ideas easily and with fewer lapses in attention.
Thebenefitsofusingvisualaidsinclude:
They help your audience understand your ideas. You can use visual
aids to
announce each main point as you begin discussion of that point. You
can also use visual aids to accentuate and illuminate important ideas.
However, the message that the visual carries should be immediately
apparent. If audience members have to study the visual to interpret
its meaning, they will not be listening to you.
They help the audience follow your argument, your "train" of

thought. In both oral and written presentations, readers/listeners must
perceive the pattern of organization to comprehend effectively. Even
if you don't use formal visual aids,
you may want to write the outline for the main body of your presentation
on a board or use a transparency to let your audience see your plan and
trace your movement from one section of your presentation to another. .
Powerpoint is an effective tool for developing and presenting outlines to
aid listeners
They
make your presentation more memorable and thus increase the

chances that what you said will be remembered.
Guidelinesforusingvisualaids:
Many of the guidelines for using visual aids in oral presentations mirror
those for written documents: they need to fit the needs of the audience;
they must be simple; they must be clear and easy to understand.
HowmanyvisualaidsshouldIuse?
Some kinds of oral presentations will require one kind of visual aid;
presentations conveying complex information may require several kinds of
visual aids.
WhattypeofvisualaidsshouldIuse?
You can use drawings, graphs, props and objects, a blackboard with an
outline, charts, demonstrations, pictures, statistics, cartoons, photographs,
maps, etc. Use anything that
will help people SEE what you MEAN!
HowdoIdesigneffectivevisualaids?
Because your visual aids will be seen while the audience is listening to
you, you will need to be sure that all visuals are as simple as possible and
as easy to read:
Avoid too much information on any single visual.
Use boldface type in a font size that can be easily read.
Use sans serif type because if produces a sharper image for slides
and transparencies.
Limit the fonts you use to two per visual.
Avoid all caps.
Use a type--size and font--that contrasts distinctly with the

background.
Avoid visuals that use too many colors--more than four on any one
aid.
If you are preparing slides or transparencies for video conferencing,

use the plain background and a color--such as yellow or light green-and black text. Color can enhance a visual, but it can also reduce the
effectiveness of the message. The point is to use good judgment in
visual design. Use visual aids, but don't overdo color or text.
Templates available in programs such as Powerpoint are tempting,

but they may not be readable when text is placed on them!
Avoid making your audience study your aids. If they are busy trying
to decipher your visual aid, they will not be listening to you.
Bar graphs, circle graphs, simple diagrams, pictures, and lists are
standard types of visual aids. Whatever aid you decide to use, limit
the aid to only the concept, data, or point you are trying to make. Use
bar graphs, line graphs, or circle graphs rather than tables,
particularly if the table has more than one column.. Tables are harder
to interpret than a graphic presentation of the content. Also, tables
can easily contain too much information and are more acceptable in
written reports, where the reader has time to study them.
Be sure that what the visual says is immediately evident.
Computer graphics and programs such as Harvard Graphics,

Powerpoint, and Excel in combination with color printers and slide
projection equipment give you the opportunity to experiment with
graphic design. Try developing visual aids that are visually pleasing
as well as clear.
Use technology whenever possible. Some web sites have visuals that
you can use for presentations about that topic.
Technology allows speakers to download graphs, drawings, and

figures from the World Wide Web. The Web is perhaps one of the
richest, newest, most colorful sources of visual aids.
Many presentation rooms now have ethernet connections and even
computers that have the appropriate software to run a browser such
as Netscape. When the computer is connected to an overhead
projector, Web images can be shown on a screen. Because of the

increasingly rich range of materials available on the World Wide
Web, resources available to enhance any oral presentations are
almost limitless. Even if the room in which you will give a
presentation does not have ethernet connections, you can still print
Web materials via a color copier onto paper or transparency masters.
HowdoIusemyvisualaidseffectively?
The key to using graphics and visual aids effectively requires using
them so that they make the maximum impact. Begin your
presentation with no aids, as you want your audience to be listening
to you, not looking at props, specimens, or other visual aids. Present
the aid at the appropriate point in your presentation, then remove it
immediately. Present the aid; give your audience a few seconds to
comprehend it, and then comment on the aid. Use a pointer, such as a
laser pointer, to focus your audience on the part of the graphic you
are discussing.
Be
sure to speak slowly and deliberately as you explain or use a graphic

to avoid confusing your audience. In addition, remember to talk to your
audience members, keeping eye contact with them, not your visual aid.
When you use slides, tell the audience what they will see, show them
the slide; give them time to digest what they are seeing; then
comment on the slide.
Turn off the projector lamp between slides. Do not begin talking
about another topic while a slide, depicting a past topic, is still
showing. Remember: people cannot see and listen at the same time.
Usecolortoinfluencemoodandemotion.The colors for type,
illustrations and backgrounds influence the way they are perceived.
Here is a basic guide to using color in your presentations:
Red excitement, alert
Green growth
Yellow confidence, warmth, wisdom Purple dignity,
sophistication
White professionalism, new, innocence Blue truth, trust, justice
Black authority, strength
Orange action, optimism

Brown friendliness, warmth
Grey integrity, maturity
PowerpointPresentations
PowerPoint uses slides with a horizontal or "Landscape" orientation.
The software was designed as a convenient way to display graphical
information that would support the speaker and supplement the
presentation. The slides themselves were never meant to be the "star
of the show". People came to hear you and be moved or informed (or
both) by you and your message. Don't let your message and your
ability to tell a story get derailed by slides that are unnecessarily
complicated, busy, or full of junk.
Remember Keepthepowerpointsimple!
Limit bullet points and text.
Your presentation is for the benefit of the audience. But boring an
audience with bullet point after bullet point is of little benefit to
them. Which brings us to the issue of text. The best slides may have
no text at all. This may sound insane given the dependency of text
slides today, but the best PowerPoint slides will be virtually
meaningless with out the narration (that is you). Remember, the
slides are meant to support the narration of the speaker.
Examples of Powerpoint slides:

This slide has too much text, it will be difficult to read and does not get the
message across.
This slide is simpler, and contains the message. The audience can get the
information in a few seconds.
This slide is even better. Remember you should be telling the audience the
information at the same time.
Also notice that the first slide has a distracting background and cartoon
clip art. The last two slides have a solid colour and a more professional
image.
Which looks better? Why?
AnimationandSoundeffects
Powerpoint will allow you to animate text (make it move around) and does
fancy transitions (as the slides change). It can also have sound effects.
My personal opinion is DON'Tusethem.These are distracting from what
you are saying.
Never be afraid to turn the slide show off during your presentation, or even
put some blank slides in so the audience has to look at you.
Practice
If you are using slides, OHT or any other visual aid, remember to practice
using it with your speech.
Microphones
With a good microphone, used properly, you can speak softly and
personably, and then emphasize your points with more force. The
variations are limitless.
The problems with microphones are that you are either limited to one
place, or that you have a cord on the floor.
Checkthemicrophoneaheadoftime.
It is important to arrive early for every presentation, so you have time to
check the room setup and the equipment. And, of course, the microphone
is part of that equipment.
To test the mike, never tap or blow into it. Both are hard on the equipment
and signs of an amateur. Say something friendly and conversational like,
Good afternoon. Am I being heard clearly? Most people will be happy to
help. It is wise to check both sides of the room and moving to both sides of
the platform or stage. Also you can find out with a stationary mike how far
away you can be and still be heard. Try speaking both loudly and softly to
get a feel for the balance.
Know how to turn the microphone on and off. If the sound system starts
acting up by distorting, squealing, producing a lot of static, howling,
clicking, cutting-in-and-out, going from loud to soft this can happen
more often than you can imagine you must turn it off immediately. If
you suddenly start coughing or sneezing, either turn off the mike or step
away from it.
Advanteges :
1. It helps to make learning process more effective and conceptual.
2. It helps to grab the attention of students.
3. It builds interest and motivation teaching students learning process.

4. It enhance the energy level of teaching and students.
5. It is even better for our burden classrooms.
6. It provides students a realistic approach and experience.
Disadvantages :
1. Technical Problem
2. Students Distraction
3. Expensive
4. Time Consuming
5. Need Space
6. Convinience

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Audio-visual Aids

Audio-visual aids are used to enhance the presentation. They can be

They help the audience follow your argument, your "train" of

make your presentation more memorable and thus increase the

Avoid too much information on any single visual.

Use boldface type in a font size that can be easily read.

Limit the fonts you use to two per visual.

Avoid all caps.

Use a type--size and font--that contrasts distinctly with the

If you are preparing slides or transparencies for video conferencing,

Templates available in programs such as Powerpoint are tempting,

Be sure that what the visual says is immediately evident.

Computer graphics and programs such as Harvard Graphics,

Technology allows speakers to download graphs, drawings, and

projector, Web images can be shown on a screen. Because of the

sure to speak slowly and deliberately as you explain or use a graphic

Orange action, optimism

Examples of Powerpoint slides:

3. It builds interest and motivation teaching students learning process.

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