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INDIAN STATISTICAL INSTITUTE

203, Barrackpore Trunk Road, Kolkata 700 108

TENDER NOTIFICATON
TENDER NO. : ISI Canteen 01/Jan 2015 dated 03.02.2015
NOTICE INVITING TENDER FOR ENGAGEMENT OF AN AGENCY FOR
RUNNING A CANTEEN IN ISI, KOLKATA
Sealed tenders are invited from reputed and experienced contractors / agencies, for
running a Canteen at the headquarter of Indian Statistical Institute (ISI), for employees,
students and guests, for a period of one year, which may be extended further at the sole
discretion of the Institute Administration. The intending bidders have to abide by the tender
formalities, stated herein below:
i)
ii)
iii)
iv)

Tender Document Fee

Earnest Money
Security Deposit
Sale of Tender Document

v)
vi)
vii)

Last date of submission of Tender

Date & time of opening of Qualification bid of
Tender
Pre-bid Meeting

viii)

Opening of Price Bid

Rs.100/- per set.

Rs. 20,000/Rs. 20,000/From 05.02.2015 to 19.02.2015
during Office Hours (except
Saturdays, Sundays & holidays)
Upto12.00 hours on 25.02.2015
At 14.00 hours on 25.02.2015
At 14.00 hours on 20.02.2015 at
Conference Room, Director
Office, ISI
SRFTI
Tentatively on 26.02.2015

Tender documents may be obtained from the office of the Chief Executive (A&F),
Indian Statistical Institute (ISI) at 203,Barrackpore Trunk Road, Bonhooghly, Kolkata 700 108,
on payment of Rs.100/- in cash, towards the cost of tender documents, against application.
Alternatively, the prospective tenderers may download the complete tender documents from
website of ISI www.isical.ac.in and in that case, the prospective tenderers would be required to
deposit Rs.100/- towards the cost of tender documents in the form of Demand Draft (in favour
of Indian Statistical Institute from any scheduled bank, payable at Kolkata) while
submitting their bids. The tender will not be accepted if the cost of document is not paid in
advance or it is not accompanied by the requisite demand draft towards the cost of tender
document, in case the same is downloaded from ISIs website.
The tender will be liable to be rejected if all requisite information are not furnished and
all columns are not properly filled up and duly signed by the tenderer.
The ISI reserves the right to reject any or all the tenders fully or partly without assigning
any reason thereof.
Chief Executive (A&F)

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INDIAN STATISTICAL INSTITUTE
No. ISI Canteen 01/Jan 2015

Date: 03.02.2015

To
M/S ..
..
..
Dear Sirs,
Subject: Tender for running a Canteen in ISI, Kolkata

1.

Indian Statistical Institute (ISI), Kolkata was declared by the Government of India as an
Institute of National Importance by an act of Parliament in 1959 and working under the
Ministry of Statistics and Programme Implementation, Govt. of India.
2.
The Chief Executive (A&F), ISI, Kolkata invites sealed tenders for running a Canteen
at ISI Campus for over 200 persons including employees, students, research scholars and
guests.
3.
The Tenderers should submit the tenders in TWO BID SYSTEM i.e. the profile details in a
separate sealed cover along with details as requested in Form I- Qualification Bid and this
cover should be superscripted Qualification Bid. The Price Bid (From II Price Bid) has
to be submitted in a separate sealed cover superscripted Price Bid. Both the above mentioned
covers should be sealed separately and thereafter be inserted in a third cover and again be
sealed. This cover should be superscripted Tender for running a Canteen in ISI and the date
of Tender opening should be clearly mentioned there on. The Qualification Bid shall be
opened on the date of tender opening. Price bids will be opened for only those offers, which
will be technically acceptable, and those qual ified bidders will be informed separately. The
bidders must ensure observance of the above principle of bids.
In case, Qualification Bid and Price Bid are given in one envelop, such type of bids will
be rejected. Unsealed Tender documents shall not be considered for evaluation. The Tender
documents with erasing and/or overwriting shall be summarily rejected. Late/delayed submission
of Tenders/Bids due to any reason whatsoever will not be accepted / considered under any
circumstances.
4.
All Tenderers are advised to attend the Pre-bid meeting in order to make themselves fully
aware of the work conditions. In the event of non-attendance of the Pre-bid meeting by the
Tenderers, it would, however, be presumed that the tenderer has fully considered all factors, risks
& contingencies which will have direct & indirect impact on his expenses & profit from the work

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and no correspondence from the tenderer/contractor in this regard would be entertained.
5.
It is impressed upon the tenderers that the instant tender should be based on the conditions
and specifications stipulated in the tender documents and that the tenderer shall not stipulate his
own terms and conditions in deviation thereof, as apart from the likelihood of vitiating the
tender, such deviations will lead to non-uniformity of tender and make evaluation of tenders
difficult and accordingly, will render such tender liable to rejection/cancellation. However, if the
tenderer feels that deviation is unavoidable, he should enumerate the same clause-wise along
with justification separately and submit the same within the stipulated time to the Chief
Executive (A&F). The issues raised would be discussed in the Pre-bid meeting. The decision of
the Tender Committee on the proposed deviation will, however, be final and binding on the
tenderers.
6.
Qualification bid tender will be opened at 14.00 hours on 25.02.2015 in the
Conference room of CE(A&F) Indian Statistical Institute (ISI), P.N. Haskar Bhawan,
203,Barrackpore Trunk Road, Bonhooghly, Kolkata 700 108 in presence of Tenderers or their
authorized representatives, if any. Only one representative of each Tenderer with proper
authorization would be allowed to attend the bid opening. Request for extension of opening date
and/or time of bid would not be considered. T h e p r i c e b ids will also be opened on
scheduled date and time even if no representative of the Tenderers remains present.
7.
ISI shall provide space, electricity and water free of cost and no other subsidy will be
admissible for running the canteen. The proposed space for Kitchen activities i.e. Cooking,
Washing and storage may be inspected by prospective bidders before quoting the rates. For
inspection, the prospective bidders may contact Shri D. Giri, Administrative Officer and Member
Convener at Tel. No.2575 2152.
8. Before awarding the contract the ISI reserves the right to depute authorized Officials of ISI
to inspect the quality of food, upkeep, cleanliness etc. at one/or more of the places where the
bidder(s) is/are providing the services.
9.
ISI reserves the right to accept or reject any bid, and to annul the bidding process and reject
all bids at any time prior to award of contract without assigning any reason whatsoever and
without thereby incurring any liability to the affected bidder on the grounds of ISIs action.
10. The successful tenderer/contractor shall be required to execute within 15 days from the
date of acceptance of the tender at their own cost and expenses Contract Agreement on a nonjudicial stamp paper valued not less than Rs.50/- (Rupees fifty only) signed jointly by the
representatives of ISI and successful tenderer under official seal as per format FORM OF
AGREEMENT at Annexure-II enclosed with this tender document.
11.

The eligibility criterion and other terms and conditions are as enumerated in Annexure I.

Terms and conditions:

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Annexure - I

1.

The bidder/contractor must be an individual or reputed firm/company in possession of a

valid license from local authorities to run canteen (copy of license to be enclosed).

2.

The bidder/contractor must have a minimum of two years experience in providing

canteen/catering services in one or more Government/PSU/Autonomous/reputed Private
organizations.

3.

The bidder/contractor must have valid VAT Registration/Service Tax Registration, as

applicable, PAN and other statutory Licenses to run a Canteen. The documentary proof of
the same must be attached.

4.

The contractors performance on the job will be constantly monitored for quality,
commitment, adherence to the Safety Regulations, Labour / Statutory regulations,
Conduct/Discipline etc. while executing jobs. Any deviations from stated conditions can
lead to appropriate deterrent action as deemed fit by ISI.

5.

Cooking shall be done in canteen by using a good quality cereals, vegetables, fruits and other
raw material/oil/ghee etc.

6.

The contractor would be required normally to provide snacks and lunch at canteen counter
on all working days from 10.00 A.M. to 7.00 P.M. If needed, the contractor will open the
canteen during holidays, meeting days and beyond the said time.

7.

Lunch or snacks shall be served in crockery/disposable containers of approved quality.

8.

The sale of lunch, tea and snacks, sweets, drinks etc. shall be on cash payment basis or
prepaid coupon basis. The amount shall be collected by the caterer directly. ISI shall not
be liable to pay any amount in any circumstances whatsoever, it may be.

9.

ISI canteen services shall not be extended to the outsiders by the contractor.

10. Night stay in the canteen/office premises of the canteen staff/workers deputed by the
contractor is not allowed.
11. All items cooked should be of standard quality which may be monitored by ISI on a regular
basis and the contractor should also observe the quality of the food/tea/snacks.
12. The contractor shall use only LPG for cooking. Electronic equipments for the purpose of
heating, cooling and freezing of food/drinks can only be run on power. Under no
circumstances, the contractor will be permitted to use e l e c t r i c h eater, kerosene oil,
wood or any other fuel which emits smoke and bad odour. Only Espresso machine for
preparation of tea and coffee shall be allowed.
13. The contractor shall after termination of contract hand over the possession of the premises
with all the electric and sanitary items including furniture, fixtures etc. of ISI, if any,
failing which without prejudice to other rights and remedies the whole or a part security
deposit shall be forfeited by ISI and the decision of ISI in this regard shall be final and
binding on the contractor.

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14. The successful contractor shall have to use his own fixtures/utensils etc. with prior approval
of ISI.
15. The contractor shall not sub-let the space provided to it by ISI. The contractor shall not use
the space provided for storage or keeping any other goods or articles other than those
required for the use in the canteen nor shall do any structural addition/alteration in the
premises.
16. The contractor has a bare permission to run a canteen in ISI premises during the contract
period and nothing contained in this document/agreement shall be construed as demise in
law of the said ISI premises or any part thereof and shall not give any legal title or
interest to the contractor.
17. The contractor will get all his workers medically certified from Registered Medical
Practitioner to be free from communicable contiguous diseases in addition to general fitness.
18. The contractor will be responsible for the cleanliness of crockery, cutlery, cooking utensils,
furniture, fixture etc. including that of kitchen and canteen hall. ISI will not provide any
cleaning materials, dusters etc. for the same and no extra payment will be made on this
account.
19. ISI reserves its right to take samples of edible/raw materials from the canteen for the
purpose of inspection and investigation and get the same tested in laboratory with a view to
maintain the requisite standard of quality. However, such samples may be drawn either by
the authorized representative(s) of ISI or by any Government/local self Government
authorities, as per procedure laid down in Prevention of Food Adulteration and other allied
Acts, Rules etc.
20. In case, any proceedings are initiated against the contractor by any
Court/Municipality/Govt. authority under the provisions of Prevention of Food Adulteration
Act or any other law/rule or regulation applicable in such matter, the contractor shall be
solely and directly liable and responsible for that.
21. The contractor will ensure deployment of adequate staff and replacement of their strength as
required ensuring smooth service and running of the canteen.
22. The contractor should have a minimum turnover of Rs. Two Lakhs per annum in the trade
of food & catering service during last two years in Government / Semi Government and
other organizations and shall have to produce proof of same.
23. The contractor should not have any legal or judicial proceedings pending in any court of law
in Kolkata or anywhere in India. The contractor shall have to give a declaration in
writing to the effect.
24. The contractor should have authorized food/service license issued from the Corporation
and/or appropriate authority of the State in the name of contractor.
25. The bidder is required to deposit an amount of Rs.10,000/- (Rupees Ten Thousand) only as
Earnest Money Deposit (EMD) to this Institute along with quotation and it has to be
deposited through Demand Draft drawn in the name of the Indian Statistical
Institute and payable at Kolkata. After completion of selection process, EMD will be
refunded to the unsuccessful bidders without any interest thereof.

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26. In case of successful bidder, the earnest money will be kept as Security Deposit which will
be refunded after the completion of the contract without any interest thereof. Security
Deposit will stand forfeited in case the contractor does not take up the work or leaves the
work during the contract period without assigning any reason.
27. The initial period of the contract will be one year, which may be further extended for one year
or more after reviewing the performance of the caterer.
28. The contractor will ensure that an authorized supervisor of the caterer is present for
managing the services at all times during the operational timings.
29. Uniform (including cap & gloves) for the staff of Caterer should be supplied by the Caterer.
30. ISI will provide water cooler, aqua guard, electrical fittings within the area of the Canteen.
31. The ISI and contractor shall mutually decide number of items / dishes / cold drink / snacks /
etc. to be prepared, served and supplied by the contractor. In case of any proposal from ISI
authorities to meet their special requirements [i.e. for example food/ snacks / for
meetings/conferences etc] contractor will ensure such supply.
32. The contractor may be asked by ISI to meet the catering requirement of International
guests. Accordingly, the caterer should have expertise in continental cuisines.
33. The rates of items quoted by the contractor may be modified annually with the approval of
ISI authorities keeping in view prevailing market rates.
34. The caterer will prominently display rate lists on counter.

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Obligations:1.

The contractor shall have to obtain and timely renew all necessary licences and other approval, if
any, required for running the canteen under the relevant Acts.

2.

The contractor shall observe the statutory obligations under Contract Labour (R&A) Act, 1970,
Employees State Insurance Act, 1948, The Provident Fund Act, The Minimum Wages Act, 1948
and The payment of Bonus Act, Employment of Children Act, The Hotel & Restaurant Act, The
Shops and Establishment Act, The prevention of Food and Adulteration Act etc. and other such
relevant Acts as applicable from time to time subsequent to the date of this agreement.

3.

The contractor shall keep ISI indemnified from all acts of omissions, defaults, breaches
and/or any claim, damages, loss or injury and expenses to which ISI may be put to or
involved as a result of contractors failure to fulfill any of the obligations herein and/or under
any statute and/or by-laws framed there under.

4.

ISI shall be entitled to recover any such losses or expenses which may have to suffer and/or
incur on account of such claims, demands, loss or injury from the security deposit of the
contractor without prejudice to its any other rights under the law.

5.

ISI will not be liable for any act or breach or omission by the contractor in regard to the
statutory obligations whatsoever and shall in no case be responsible or liable in case of any
dispute, prosecution or awards made by court of law or other Govt. Agencies.

6.

In case of accident arising out of and in the course of this agreement or in the course of
any other law ISI will not be responsible for payment of any compensation. It will be the sole
responsibility of the contractor for payment towards loss or compensation, whatsoever.

7.

The persons engaged by contractor shall be treated as contractors own employees and can
claim no privileges from ISI. The sole responsibility for any legal or financial implications
would rest with the contractor. The contractor will directly be responsible for administration of
his employees as regards their wages, uniforms, general discipline and courteous behavior.

8.

The contractor shall obtain general insurance against risk, fire accidents for his belonging etc.
for the canteen services including that of kitchen etc.

9.

All the taxes/levies/fees/charges payable to Govt. Department, local bodies shall be paid by the
contractor and no claim whatsoever should be recovered from ISI.

10. Any dispute arising between the staff of the caterer will be addressed by the caterer and ISI will
not entertain any representation or bear any liability in this regard.

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11. The caterer will bear the cost throughout the term of the agreement, for comprehensive
general liability insurance covering injury to or death of any person(s) occurring in the areas
of operation, caused by the accident and negligence on the part of the caterer. ISI will not be
responsible for any consequence in this regard.
12. The Contractor will employ adequate number of staff in order to maintain efficiency to the
standard/mark desired by ISI.
13. The contractor shall employ only workers having courteous manners, after verifying
their antecedent. If Services or behavior of any other staff is found contrary, ISI will have
the right to instruct/order the contractor to get such persons discharged from the
employment and contractor will have to take such actions against such employees.
14. The payment of wages of the staff/worker will be made by the contractor in accordance with
the payment of Wages act of 1936 as amended from time to time.
15. All the personnel so employed/deployed by the Bidder under this contract will be the direct
employees/workers of the Bidder. They shall be provided with the appropriate identity card
by the Bidder.
16.

Settlement of dispute & Arbitration:- In the event of either party failing to act in
accordance with the provisions of this Agreements, the aggrieved party shall at first instance
try to settle the disputed points mutually and amicably between them otherwise by referring
the matter to the C.E. (A & F) of the Institute, who on receiving such a representation from
either party shall take all necessary initiative to settle the dispute and to make good of the
grievances of the aggrieved party, failing such attempt, the point in dispute shall be referred
to Arbitration of the Director of the Institute as the Sole Arbitrator according to the
provisions of the Arbitration and Conciliation Act 1996 with its statutory modifications and
re-enactment from time to time. The decision of the Director / Arbitrator shall be final and
binding upon both the Parties. If however the Arbitrator declines to make any decisions or
award on the point referred to him then the parties concern may take recourse to appropriate
legal proceedings for necessary relief and redress as well as for settlement of disputes. The
place of arbitration at all time and for all purposes shall be at Calcutta, in the office of the
Director of the Institute situated at 203, B.T. Road, Kolkata - 700 108 and for all legal
purpose Honble High Court at Calcutta and the Ld. Courts below of the same jurisdiction
shall have exclusive Jurisdiction and Authority to entertain and decide any such matter.

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Evaluation Criteria of the Price Bid:
1.

Rates are to be quoted as per enclosed Form II format.

2.

The rate should be all inclusive and shall not be subject to any change/revision during the
contract period. This will not apply to cold drinks/juice. Change in menu (addition/deletion) and
rates of new items introduced shall be by mutual consent of ISI and Contractor.

3.

The evaluation for empanelment of contractor will interalia consist of past performance
(previous experience, work order copies, letter of acceptance), financial soundness, technical
competence (certification by reputed bodies).

4.

ISI reserves the right to verify all statements of the applicants and inspect contractors
service at the other organization to evaluate their capacity to execute contract works.

5.

ISI shall evaluate the bids to determine whether they are complete, whether any
computational errors have been made, whether documents have been properly signed and
whether bids are generally in order.

6.

If there is any discrepancy between words and figures the amount in words shall prevail. Prior
to detailed evaluation, ISI will determine the substantial responsiveness of each bid. A
substantially responsive bid is one, which confirms to all the terms and conditions of bid
document without any material deviation. A bid determined as substantially non-responsive will
be rejected by ISI.

7.

(i)

Evaluation will be based on the lowest total amount quoted in the Rate Schedule - I of
Form II - Price Bid. The bids shall be evaluated as a Package consisting of all the
items. The package cost will be calculated in the following manner:
Rates quoted for each item X quantity. The total package cost will be sum total of
all items.

(ii)

Evaluation will be based on the lowest total amount quoted in the Rate Schedule - I
of Form II - Price Bid.
L1 rates will be determined by using the grand total arrived at Rate Schedule - I of
Form II - Price Bid.
It is mandatory to quote item wise rates for each of the items mentioned in Rate
Schedule I, II & III. However, Rate Schedule II & III will not be considered for
evaluation. Even if Price is not quoted for one item, the bid is liable for rejection.
Price quote in Rate Schedule III shall not exceed the MRP for packaged branded
items.
The bidder with the lowest total amount will be considered for placement of order.

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Performance Evaluation:
1.

While performance of the contractor will be reviewed regularly, the agreement shall only be
extended in the event of the performance of the contractor being found satisfactory.

2.

ISI will have the right to inspect the catering facilities, maintained and food items being sold
/ served by the contractor at any time.

3.

It will be the liability of the contractor to rectify any complaint received from the customers
regarding the operation of the canteen or the quality of food item being sold.

Validity and Termination of the Agreement:

1.

The agreement shall come into effect from the day it is signed and accepted by the
Contractor/Agency/caterer and remain valid for a period of one year (extendable from the
based on the performance on the rank of the contractor and the need by the Institute). The
agreement shall be comprehensive and its terms shall be binding on both the parties.

2.

In case ISI or contractor desires to discontinue with the agreement, a three months notice will
have to be given from either side.

Page - 11 - of 18
Form I- Qualification Bid
The following Technical information / documents should accompany the quotation:
Sl.No.

Detail

Name of Agency with postal address, Telephone Nos.

Residential address

Status of ownership of the firm (Proprietary/

Partnership/ Company)
Registration No. for Catering Services (Municipal
Corporation)
Profile of your
Organization / restaurants / hotel / canteen along with
awards won if any. (if you have a brochure, please
enclose otherwise attach a detailed profile)

4
5

Remarks

Enclosed / Not enclosed

Experience with list of organization where catering

facility is being provided at present with full address

Enclosed / Not enclosed

Income Tax Return documents for the past two years

Enclosed / Not enclosed

Proof of Income/business turnover of Rs. Two Lakh

per annum in the trade of food & catering service
during last two years in Government / Semi
Government and other organizations (ITR and/or
audited accounts)
List of Govt. Departments / reputed / firms /
organizations and their addresses to whom the
catering facilities were provided along with details.
(Enclose copy of Orders along with details of items
supplied and copies of Performance Report)
Copy of Money Receipt issued by ISI towards the
cost of tender documents OR
Demand Draft for Rs.100/- towards the cost of tender
documents in the form of Demand Draft (in favour of
Indian Statistical Institute, in case the tender
documents is downloaded from website of ISI

Enclosed / Not enclosed

Demand Draft for Rs.10,000/- as EMD drawn in

favour of Indian Statistical Institute, payable at
Kolkata.

Enclosed / Not enclosed

10

11

Enclosed / Not enclosed

Enclosed / Not enclosed

Page - 12 - of 18
12

Number of Manpower (Qualified, Skilled and

Unskilled) :
Available with the contractor/bidder/agency as on
date as per the Master Rolls.

Enclosed / Not enclosed

I read the tender documents, terms and conditions and obligations contained therein, and agree
to abide by the same.

Date:
(Signature)
Complete address of the Contractor/Agency

Page - 13 - of 18
From II - Price Bid
Rate Schedule I

S/N
01 Leaf Tea

Item

Quantity
100 ml

02

Coffee (freshly ground beans)

100 ml

03

Toast ( with butter)

Half ( 2pcs )

04

Toast (with jam)

Half ( 2pcs )

05

Egg (Omelet )

Single

06

Egg (Boiled )

Single

07

Idli

2 pcs

08

Vada

2 pcs

09

Plain Dosa

10

Veg. Thali
[Boiled Rice 125 gm.* (or, 75 gm rice + 02 Roti),
Sabji 100 gm, Dal 50 gm, Bhaja]
bhaja]
Non-Veg. Thali (Fish)

11

1 large
Standard per plate

Standard per plate

[Boiled Rice 125 gm* (or, 75 gm rice + 02 Roti),

Dal , Fish 75 gm.]
12

14

Non-Veg. Thali (Egg)

[Boiled Rice 125 gm* (or, 75 gm rice + 02 Roti),
Dal , Egg 01 pc. Curry]
Non-Veg. Thali (Chicken)
[Boiled Rice 125 gm.* (or, 75 gm rice + 02 Roti),
Dal , Chicken 125 gm. (2 pc.)]
ONLY Rice 50 gm

15

ONLY Sabji 100 gm.

16

ONLY Dal 30 gm

Standard

27

ONLY Egg Curry (one pc)

Standard

18

ONLY Fish Curry (one pc)

Standard

19

ONLY Chicken Curry (2 pcs per dish)

Standard

13

Standard per plate

Standard per plate

Standard
Standard

20 ONLY Chapati

One piece

21

Curd

100 gm

22

ONLY Mutton curry (3 pcs per dish)

Standard

Total quoted amount

*Weight of rice in the cooked form

Quoted Price

Page - 14 - of 18
Note:
1. Chamanmani/Baskathi rice should be used.
2. The vegetable dish must not have potato as the main vegetable. Seasonal vegetable should be
offered.
3. Non Veg. menu pattern will be as underMutton/chicken to be served two times a week
Fish to be served two times in a week
Egg to be served two times a week
4. For preparation of Snacks & Lunch:- Refined oil like Sundrop, Emami should be used.

5. Tea and coffee may be served in paper cups. Usage of plastic cups etc. must be avoided.
6. Apart from menu indicated above a side dish of sweets and fruits should be available.
7. Biscuits and cakes should made be available with tea/coffee separately.

Rate Schedule II
S/N
01 Sandwich (Veg.)

Item

Quantity
Standard (2 pcs)

02

Sandwich (Non Veg.)

Standard (2 pcs)

03

Veg. Stew

Standard per plate

04

Chicken Stew

Standard per plate

05

Veg. Chow

Standard per plate

06

Veg. Chow with 2pcs. Chili chicken

Standard per plate

07

Egg Chowmien

Standard per plate

08

Chicken Chowmien

Standard per plate

09

Chicken Momo with Soup (4 pcs.)

Standard per plate

10

Vegetable Momo with Soup (4 pcs.)

Standard per plate

11

Upma

Standard per plate

12

Samosa

Standard per pc.

13

Roll (Veg.)

Standard per pc.

14

Roll (Egg )

Standard per pc.

15

Roll (Chicken)

Standard per pc.

16

Roll (Mutton)

Standard per pc.

17

Thick Ghugni

Standard per plate

18

Vegetable Chop

Standard per piece

19

Fish Chop

Standard per piece

20

Egg Chop

Standard per piece

21

Plain Puri with Sabji

Standard 2 pcs

Two snacks items may be served on daily basis in the morning and also in evening

Quoted Price

Page - 15 - of 18
Rate Schedule III
S/N
Item
01 Packaged drinking water
02

Packaged drinking water

03

Ice cream

04

Cold drinks

05

Cold drinks

Quantity
Per bottle of
500 ml
Per bottle of
1000 ml
Standard

Quoted Price

Per bottle of
300 ml
Per bottle of
500 ml

Note:
1) Evaluation will be based on the lowest total amount quoted in the Rate Schedule - I of
Form II - Price Bid.
2) L1 rates will be determined by using the grand total arrived at Rate Schedule - I of Form
II - Price Bid.
3) It is mandatory to quote item wise rates for each of the items mentioned in Rate Schedule
I, II & III. However, Rate Schedule II & III will not be considered for evaluation. Even if
Price is not quoted for one item, the bid is liable for rejection.
4) Price quote in Rate Schedule III shall not exceed the MRP for packaged branded items.

Date:
Signature
Complete address of the Contractor/Agency

Page - 16 - of 18
FORM-III
LETTER OF AUTHORISATION FOR ATTENDING BID OPENING

The C E (A&F)
ISI, Kolkata

Subject: Authorization for attending bid opening on

the Tender of

Shri/Smt.
tender mentioned above on behalf of
(Bidder).

(date) in
.

is hereby authorized to attend the bid opening for the

Specimen Signatures of representative

Signatures of bidder or Officer Authorized to sign the bid

Documents on behalf of the bidder or Officer authorized
to sign the bid Documents on behalf of the bidder.

Note:
1. Only one representative will be permitted to attend bid opening.
2. Permission for entry to the hall where bids are opened may be refused in case
Authorization as prescribed above is not submitted.

Page - 17 - of 18
Annexure - II
FORM OF AGREEMENT

CONTRACT AGREEMENT
THIS AGREEMENT is made this day of
between Indian Statistical
Institute an institute of national importance having its Headquarter at 203, B. T. Road,
Kolkata
700108
herein
after
called
the
institute
and
M/s________________________________________________________________________
(hereinafter called the the Contractor which expression shall unless excluded by or
repugnant to the context, be deemed to include its heirs, executors, administrators,
representatives and assignees or successors in office) of the other part.
WHEREAS, the Institute is desirous of engaging Contractor/Agency for running Office
Canteen at ISI, for employees, students, research scholars and guests of this Institute.
AND WHEREAS, the Institute issued Work Order No.
to the
Contractor for running Office Canteen at ISI, for employees, students, research scholars and
guests of this Institute.
AND WHEREAS, as per Clause 10 of Tender document, the successful tenderer (i.e. the
contractor herein) is required to execute Contract Agreement to be signed jointly by the
representative of the Institute and the Tenderer (i.e. the contractor).
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1.
That in the Agreement, words and expressions shall have the same meanings as are
respectively assigned to them
in Terms and Conditions, other clauses of the orders and
the Tender document.
2. That the following documents shall be deemed to form and be read and construed as part of
this agreement viz.
a) The said Tender document and the acceptance of the Tender
b) The Terms and Conditions to the Tenderers
c) All Clauses contained in the Tender document
d) Rate Schedule.
e) All correspondences, by which the contract is added, amended, varied or modified in
any way, by mutual consent.
2. That in consideration of the work order issued to the Contractor, the Contractor hereby
covenants with the Institute to execute the work in conformity in all respects with the
provisions of the contract and the documents described hereinabove at para (2).

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4.
That the Institute hereby covenants to provide the facilities to the Contractor as described
in the tender document subject to the fulfillment of the all the provisions of the contract and the
documents described hereinabove at para (2).
In witness whereof the parties hereto have caused their respective common seals to be hereunto
affixed (or hereunto set their respective hands and seals) the day and year mentioned above.

Common Seal of the ISI,

Kolkata was hereunto affixed
in the presence of.

Authorised Representative of ISI

Name..
Address..

Signed, Sealed and delivered

at Kolkata in the presence of

Contractor

Name.
Address: