200+ Keyboard Shortcuts for Word 2010

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http://www.shortcutworld.com/en/win/Word_2010.html

A wiki-style reference database for keyboard shortcuts

2007

Word 2010

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Word 2010 Shortcuts

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Uploaded by bernd,
updated on 3/17/2013 by amp
Platform: Windows/ English

Platforms:

Table of Contents:

My Shortcuts

win

Linux Shortcuts

1. Manage Word Documents

Mac OS Shortcuts

2. Navigate within Documents

Windows Shortcuts

3. Select Text

Web Applications

4. Undo, Copy and Paste

PDF
Print
Hide all
Show all

5. Edit Documents
New Windows Shortcuts:

6. Formats

Qt Creator

7. Search and Replace

Virtual DJ

8. Manage Word View

FileMaker Pro

9. Tables

Sekwenzer

10. Outline View

11. Review Documents

Site:

12. Print Documents

About

13. Fields

Discuss

14. Mail Merge

Add Page

15. The Rest

Give Feedback
1. Manage Word Documents
Ctrl + n

Create n ew document

Ctrl + o

Open d o cument

Ctrl + w

Close document

Ctrl + s

S ave document

F12

Save document as

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Ctrl + p

P rint document/ print preview

Ctrl + F6

Switch between multiple Word

documents

Alt , then f , r

Open Recent ( f ile, r ecent)

up

2. Navigate within Documents

Arrow Left / Arrow Right

Jump one character

to the left / to the
right

Ctrl + Arrow Left / Ctrl + Arrow Right

Jump one word to

the left / to the right

End / Home

Jump to the end of a

line / beginning of a
line

Arrow Down / Arrow Up

Jump one line down

/ one line down

Ctrl + Arrow Down /

Ctrl + Arrow Up
Page Down / Page Up
Alt + Ctrl + Page Down /
Alt + Ctrl + Page Up

Jump one paragraph

down / one
paragraph up
Jump one screen
down/ one screen
up
Jump to top / to
bottom of visible
window

Ctrl + End / Ctrl + Home

Jump to end / to
beginning of
document

F6

Cycle through
Ribbon/open
panes/Status
Bar/document
window

Ctrl + g or f5

Go to a page,
bookmark, footnote,
table, comment,
graphic, or other
location

Alt + Ctrl + z

Go back to
previously edited
location in
document (up to 4
places)

Shift + F5

Go to a the last
change or revision.
Also works after

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opening document.
Set, go to and edit
bookmarks

Ctrl + Shift + F5

Set Browse Options.

Press the arrow keys
to select an option,
and then press

Alt + Ctrl + Home

enter to browse
through a document
by using the
selected option

Ctrl + Page Down / Ctrl + Page Up

Move to next / move

to previous browser
object as set in
Browse Options

Dialog boxes
Tab

Cycle forward through all options and

elements

Shift + Tab

Cycle backwards through all options

and elements

Ctrl + Tab

Cycle forward through available pages

Ctrl + Shift + Tab

Cycle backwards through available

pages

Alt +underlined
letter

Selects the option indicated by the

letter
up

3. Select Text
Shift + Arrow Right /
Shift + Arrow Left
Ctrl + Shift + Arrow Right /
Ctrl + Shift + Arrow Left
Shift + End / Shift + Home
Shift + Arrow Down /
Shift + Arrow Up
Shift + Page Down /
Shift + Page Up
Ctrl + Shift + End /
Ctrl + Shift + Home

Extend selection one

character to the right / to
the left
Extend selection one
word to the right / to the
left
Extend selection to the
end / to beginning of a
line
Extend selection one line
down / one line up
Extend selection one
screen down / one screen
up
Extend selection to end /
to beginning of
document

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Alt + Ctrl + Shift + Page Down /

Alt + Ctrl + Shift + Page Up

Extend selection to end /

to beginning of visible
window

Ctrl + a

Extend selection to entire

document

Arrow Keys

Cancel selection and

return to beginning / to
end of selection
Turn Extend Mode on:
Extend selection without

F8

pressing shift
Arrow keys ,

Extend selection in
Extended Mode:

Page up / Page down

F8

Extend selection further

by word, paragraph,
document in Extended
Mode

Shift + F8

Reduce the size of a

selection in Extended
Mode

Ctrl + Shift + f8 , and

arrow keys

Select a vertical block of

text in Extended Mode

Esc

Turn extend mode off

F8

Extend a selection to a
specific location in a
document
up

4. Undo, Copy and Paste

Ctrl + z

Undo the last action

Ctrl + y

Redo the last action

Ctrl + c

Copy selected text or object

Ctrl + x

Cut selected text or object

Ctrl + v

Paste selected text or object

Ctrl + Shift + c

Copy text format

Ctrl + Shift + v

Paste text format

Ctrl + Alt + v

Paste special

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Ctrl + v , then
Ctrl , then k
Ctrl + v , then
Ctrl , then t

Paste and k eep Source Formatting

Paste and keep T ext only

Ctrl + F3

Cut to the Spike (separate clipboard)

Ctrl + Shift + F3

Paste from the Spike

F3

Paste AutoText ( after start typing)

Alt + Shift + r

Copy the header or footer from

previous section of the document
up

5. Edit Documents

Insert Special Characters

Alt + Ctrl + c

Insert copyright symbol

Alt + Ctrl + r

Insert registered trademark symbol

Alt + Ctrl + t

Insert trademark symbol

Alt + Ctrl + .
(Period)

Insert horizontal ellipsis ()

Alt + Ctrl + -

Insert em dash

Alt + Ctrl + [ + ]

Insert en dash

Alt , then n , u

Insert Symbol (i n sert menu)

' or Ctrl +2x `

Insert single opening quotation mark

Ctrl +2x '

Insert single closing quotation mark

Type character
code and press

Insert Unicode character, e.g. 20ac

Alt + x
Select character
and press alt + x

Transform character to Unicode

Alt +character
code on numeric
keyboard

Insert ANSI character

Insert Breaks

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Enter

Insert paragraph break

Shift + Enter

Insert line break without breaking

paragraph

Ctrl + Enter

Insert page break

Ctrl + Shift + Enter

Insert column break (break table)

Ctrl + Shift + Space

Insert nonbreaking space

Ctrl + Shift + (Hyphen)

Ctrl + -

Insert nonbreaking hyphen

Insert optional hyphen

Insert Text Elements

Alt + Ctrl + f

Insert a f ootnote

Alt + Ctrl + d

Insert an en d note

Ctrl + k

Insert a hyperlin k

Alt + Shift + i

Insert C i tation Mark

Alt + Shift + x

Insert Inde x Mark

Move and Delete Text

F2 , then move to position and
press Enter
Shift + F2 , then move to
position and press Enter

Move selected text to

different position
Copy selected text to
different position

Delete / Backspace

Delete one character to

the right / to the left (or
delete selection)

Ctrl + Delete / Ctrl + Backspace

Delete one word to the

right / to the left

Delete

Delete one character to

the right or delete
selection

Ctrl + Shift +
< / Ctrl + Shift + >

Decrease / Increase font

size one value
up

6. Formats
Format Text

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Ctrl + d or
Ctrl + Shift + k

Open the Font dialog box

Ctrl + Shift +

Decrease / Increase font size one

< / Ctrl + Shift + > value
Ctrl + [ / Ctrl + ]

Decrease / Increase font size one

point

Ctrl + b

Apply/remove b old

Ctrl + i

Apply/remove i talic

Ctrl + u

Apply/remove u nderline

Ctrl + =

Apply/remove subscript

Ctrl + Shift + =

Apply/remove superscript

Ctrl + Shift + C

Copy formatting

Ctrl + Shift + V

Paste formatting

Ctrl + Shift + d

Apply/remove d ouble-underline

Ctrl + Shift + w

Apply/remove w ords underline (only

words, no spaces)

Ctrl + Shift + h

Apply/remove h idden formatting

Ctrl + Shift + a

Apply/remove a ll capitals

Ctrl + Shift + k

Apply/remove small capitals

Shift + F3

Change between all upper-, first letter

upper- and all lower-case

Ctrl + d , then

Apply stri k e-through formatting

Alt +k and enter

(font dialog)

Ctrl + Shift + q

Change the selection to the Symbol

font

Shift + F1

Reveal Formatting (show all formats

of selection)

Ctrl + Alt + H

Apply/remove H ighlight Text Feature

Format Paragraphs
Ctrl + r

R ight-align paragraph

Ctrl + l

L eft-align paragraph

Ctrl + e

C e nter-align paragraph

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Ctrl + j

J ustify-align paragraph

Ctrl + m / Ctrl + Shift + m

Indent paragraph from the left

and increase / decrease
indent

Ctrl + T

Increase hanging indent

Ctrl + Shift + T

Decrease hanging indent

Ctrl + 1

Set line-spacing to
single-space

Ctrl + 2

Set line-spacing to
double-space

Ctrl + 5

Set line-spacing to 1.5

Ctrl + 0 (zero)

Add or remove one line space

preceding a paragraph

Styles
Alt + Ctrl + Shift + s

Open or close Styles task

pane

Alt + Ctrl + 1

Apply Heading 1 style

Alt + Ctrl + 2

Apply Heading 2 style

Alt + Ctrl + 3

Apply Heading 3 style

Alt + Shift + Arrow Right /

Alt + Shift + Arrow Left

Promote / demote Headings

Ctrl + Space

Remove all manual styles

Ctrl + Shift + n

Apply Normal style

Ctrl + Shift + s

Open Apply Styles task pane

(will not close with pressing it
a second time)

Alt + Ctrl + k

Start Auto Format

up

7. Search and Replace

Ctrl + h
Ctrl + h , then
Alt + d
Alt + Ctrl + y , or
Shift + F4

Open traditional find and replace

window
Open traditional find window
Repeat last find after closing find
window

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Ctrl + Tab

Jump between find menu and

document

Alt + Space ,
Arrow keys and

Move find menu window

Enter
Esc

Close traditional search window if

active

Ctrl + f

Open (new) search menu in navigation

task pane

alt , then w , k

Open and close Navigation pane

(Vie w , Navigation)
up

8. Manage Word View

Switch Views
Alt + Ctrl + p

Switch to P rint Layout view

Alt + Ctrl + o

Switch to O utline view

Alt + Ctrl + n

Switch to Draft view (used to be

n ormal view)

Ctrl +scroll mouse

Zoom in and zoom out

alt then w , q

Open Zoom Menu (no native shortcut

exists for zoom in/ zoom out)

Alt + Ctrl + s

S plit the document window

Ribbons
Ctrl + F1

Show or hide the ribbon

f10 or alt

Select item in Ribbon

Esc

Leave Ribbon or Submenu

Arrow Left / Arrow Right

Move left or right between

main Ribbon Menus if active

Arrow Keys

Move left/right/up/down
between Ribbon Menus and
Sub-Menus

space or enter

When in ribbon Open or

activate selected item

Navigation Pane

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Alt , then w , k

Open and close Navigation pane

(Vie w , Navigation)

F6 / Shift + F6

With Navigation Pane open: Switch

forward / backwards between (1)
Navigation Pane, (2) Bottom Taskbar,
(3) Ribbon, and (4) Document

Tab / Shift + Tab

In Navigation Pane: Move through

Navigation Pane options
up

9. Tables

Navigate in Tables
Arrow Down / Arrow Up

Jump one row

down / one row up

Tab / Shift + Tab

Jump to (and
select) next /
previous table cell

Alt + Home / Alt + End

Jump to first
column/ jump to
last column

Alt + Page Up / Alt + Page Down

Jump to first row /

jump to last row

Ctrl + Arrow Left / Ctrl + Arrow Right

One cell to the left

/ to the right

Select Table Contents

Shift + End
end , then
shift + Home

Select current table cell

Select content of current table cell

Press and hold

shift and press
arrow keys

Extend selection to adjacent cells

repeatedly
Ctrl + Shift + f8 ,
then press

Extend selection or block

Alt + 5 on
numeric keypad
(with numLock

Select an entire table

off)
Edit Tables

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Alt + Shift + Arrow Up / Alt + Shift + Arrow Down

Move
current
row up
or down

In first column, press shift + end

Select
row*

In first row press alt + Shift + Page Down

Select
column

Shift + Del

Delete
rows*
with
rows
selected

Shift + Del

Delete
columns
with
columns
selected

Alt , j , l , d , r

Delete
row at
cursor

Alt , j , l , d , c

Delete
column
at cursor

Alt , j , l , a

Insert
row
above
cursor

Alt , j , l , e

Insert
row
below
cursor

Alt , j , l , l

Insert
column
to the
left of
cursor

Alt , j , l , r

Insert
column
to the
right of
cursor

Ctrl + Tab

Insert
tab
character

tab in last table cell

Add row
at the
end

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*Make sure selection extends past the last column which is

number of columns +1. Word shows the selection extended
next to the last column.
up
10. Outline View
Ctrl + Shift + o

Switch to O utline View

Promote / Demote a paragraph (or

Tab / Shift + Tab

Alt + Shift + Arrow Left / Arrow Right )

Alt + Shift + Arrow Up /

Alt + Shift + Arrow Down

Move selected paragraphs up / down

Demote to body text (set style to

Ctrl + Shift + n

n ormal)

Alt + Shift + + /
Alt + Shift + -

Expand / Collapse text under a

heading

Alt + Shift + a

Expand or collapse all text or headings

/ key on the numeric

Hide or display character formatting

keypad
Alt + Shift + l

Show the first line of body text or all

body text

Alt + Shift + 1

Show all headings with the Heading 1

style

Alt + Shift + n

Show all headings up to Heading n

Ctrl + Tab

Insert a tab character

up

11. Review Documents

F7

Choose the Spelling command (Review

tab).

Alt + Ctrl + m

Insert a co m ment

Ctrl + Shift + e

Turn change tracking on or off

Alt + Shift + c

Close the Reviewing Pane if it is open.

Ctrl + Shift + *

Display nonprinting characters.

Alt + F10

Display the Selection and Visibility task

pane.

Ctrl + Shift + g

Open the Word Count dialog box.

up

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12. Print Documents

Ctrl + p

Print a document (print preview)

Esc

Close print preview

Arrow keys , Page up

Move around the preview pages

(with focus on preview page*)

/ Page Down
Ctrl + Home / Ctrl + End

Move to first page / last page

(with focus on preview page)

*Except tabbing, there seems to be no shortcut to jump to

preview page. Clicking on it with the mouse is an option
up
13. Fields
Alt + Shift + d
Alt + Shift + p
Alt + Shift + t

Insert current d ate (insert

DATE field)
Insert p age number (insert
PAGE field)
Insert t ime (insert TIME
field)

Alt + Ctrl + l

Insert LISTNUM field

Ctrl + F9

Insert an empty field

Ctrl + Shift + l

Insert a LISTNUM field

Shift + F9

Show or hide field

code/result of selected field

Alt + F9

Show or hide field

codes/results of all fields in
document

F9

Update selected fields*

Alt + Shift + F9

Run GOTOBUTTON or
MACROBUTTON from the
field that displays the field
results

F11 / Shift + F11

Go to the next field/

previous field

Ctrl + Shift + F7

Update linked information

in a Microsoft Word source
document

Ctrl + Shift + F9

Unlink a field

Ctrl + F11 / Ctrl + Shift + F11

Lock a field / Unlock a field

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*to update all fields, select the complete document with

ctrl + a , then update fields by pressing f9 )
up
14. Mail Merge
Alt + Shift + k

Preview a mail merge

Alt + Shift + n

Merge a document

Alt + Shift + m

Print the merged document

Alt + Shift + e

Edit a mail-merge data document

Alt + Shift + f

Insert a merge field

Alt + Shift + k

Preview a mail merge

Alt + Shift + n

Merge a document

Alt + Shift + m

Print the merged document

Alt + Shift + e

Edit a mail-merge data document

Alt + Shift + f

Insert a merge field

up

15. The Rest

F1

Get Help or visit Microsoft Office.com

Alt + Space

Open the window menu

Alt + F4

Exit Word

Shift + F10

Display a shortcut menu (Simulate

right mouse button)

Alt + F3

Create new Building block with

selected texts
up

Shortcuts published under Creative Common License where possible.

Website: Copyright 2006-2015. Terms of Use

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