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    Fa 1 Bad Newsletter Rough Draft

    Uploaded by

    Joel Gwenere
    This document provides instructions for Formal Assignment (FA) #1, which requires students to write a "bad news" declination letter to a mayor and a pre-writing strategy memorandum. For the letter, students are to pretend they are declining the mayor's request to hold a political fundraiser on their company's grounds. The strategy memorandum must address the letter's purpose, audience, information, benefits, objections, and context. The document outlines formatting criteria and deadlines for submitting drafts and the final versions of both assignments. It also provides a breakdown of the grading system for FA#1.

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    © All Rights Reserved
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    Fa 1 Bad Newsletter Rough Draft

    Uploaded by

    Joel Gwenere
    376 views4 pages
    This document provides instructions for Formal Assignment (FA) #1, which requires students to write a "bad news" declination letter to a mayor and a pre-writing strategy memorandum. For the letter, students are to pretend they are declining the mayor's request to hold a political fundraiser on their company's grounds. The strategy memorandum must address the letter's purpose, audience, information, benefits, objections, and context. The document outlines formatting criteria and deadlines for submitting drafts and the final versions of both assignments. It also provides a breakdown of the grading system for FA#1.

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    business communication

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    This document provides instructions for Formal Assignment (FA) #1, which requires students to write a "bad news" declination letter to a mayor and a pre-writing strategy memorandum. For the letter, students are to pretend they are declining the mayor's request to hold a political fundraiser on their company's grounds. The strategy memorandum must address the letter's purpose, audience, information, benefits, objections, and context. The document outlines formatting criteria and deadlines for submitting drafts and the final versions of both assignments. It also provides a breakdown of the grading system for FA#1.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    376 views4 pages

    Fa 1 Bad Newsletter Rough Draft

    Uploaded by

    Joel Gwenere
    This document provides instructions for Formal Assignment (FA) #1, which requires students to write a "bad news" declination letter to a mayor and a pre-writing strategy memorandum. For the letter, students are to pretend they are declining the mayor's request to hold a political fundraiser on their company's grounds. The strategy memorandum must address the letter's purpose, audience, information, benefits, objections, and context. The document outlines formatting criteria and deadlines for submitting drafts and the final versions of both assignments. It also provides a breakdown of the grading system for FA#1.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    of 4
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    The key takeaways are that the students must write a formal bad news letter declining a request from the mayor to hold a fundraising event on company property, as well as a pre-writing PAIBOC strategy memorandum. They are provided with detailed criteria and guidelines that both documents must meet, as well as important due dates for drafts and final submissions.

    The purpose of the PAIBOC strategy memorandum is to examine the purpose, audience, information, benefits to the reader, potential objections, and context of the situation before drafting the formal bad news letter. It should be addressed to the instructor and include six bolded headings: Purpose, Audience, Information, Benefits, Objections, Context.

    The formal bad news letter must be one page in length, typed in 12-point Times New Roman or similar font, with one-inch margins, the recipient's address at the top, and use a formal greeting and closing. It must decline the mayor's request to hold the fundraising event on company grounds.

    MEMORANDUM

    To: English 102 Students


    From: Lauren OConnor
    Subject: Formal Assignment (FA) #1- Bad News Letter and Strategy
    Memorandum
    Date: August 31, 2007
    The purpose of this memo is to describe your first formal assignment and to
    detail assignment criteria and due dates. The goal of FA#1 is to practice letter
    and memo writing, and to more fully understand how audience, purpose, and
    tone affect a writing situation.
    Assignment Description
    You are Chris Vanderson, president and owner of Custom Research Services.
    Your firm recently constructed a new headquarters building on a five-acre lot,
    and you've landscaped the unused four acres with lighted walkways, fountains,
    and ponds for employees to enjoy during their lunch hours, and before and after
    work. Your lovely, campus-like site is one of the few such locations within the city
    limits.
    John Okura, the mayor of your city, will soon be running for reelection. He has
    written to you asking permission to hold a fund-raiser on your grounds on
    Saturday, September 22, from 8:00 p.m. until midnight. This event will be for
    heavy contributors-- up to 150 people, each paying $500, are expected to attend.
    His campaign will take care of all catering, security, and cleanup.
    You do not want to become involved in this event for several reasons. First, you
    are not a supporter of the mayor's policies. Second, if the present mayor loses,
    you do not wish to risk offending the new mayor. Third, if you allow this event,
    you will probably receive many similar requests by other candidates, nonprofit
    organizations, and the like. Despite their best efforts, so many people gathered
    outside at night are likely to damage the lawn and plants and create other
    problems.
    You decide to write a formal letter to the mayor and decline his request (The
    Honorable John Okura, Mayor of Hudson, City Hall, 2554 Main St., Hudson,
    Michigan 49236).
    Your return address is the following:
    Custom Research Services
    434 Melrose Avenue
    Hudson, Michigan 49236
    Phone: (517) 973-8226
    Fax: (517) 734-0129
    www.customres.com
    Criteria for Your Formal Bad News Letter

    Your letter should be type-written using block format (see attached sample
    letter), and it should adhere to the following six guidelines:
    12 point Times or Times New Roman font (or another professional font like
    Garamond)
    One page in length
    One inch margins on all sides (left, right, top and bottom)
    Include the mayors name/address and your own return address @ top (see
    attached sample letter)
    Address your letter to the mayor, not myself!
    Your greeting should read dear and your salutation should read
    sincerely
    see
    back
    Description of Strategy Memorandum (a pre-writing activity for your
    letter)
    Before you begin writing your bad news letter to the Mayor, youll want to do
    this pre-writing exercise that allows you to examine purpose, audience,
    information, (reader) benefits, objections, and context (a.k.a. PAIBOC) before
    you begin drafting your letter. This PAIBOC strategy memo should be addressed
    to me, not the mayor, and should contain six headings in bold font. See the
    handout entitled negative messages, p. 208-209 for more information
    regarding PAIBOC as a technical writing tool. Its always a good idea to analyze
    any writing situation before you begin writing a formal draft. We will discuss
    PAIBOC in more depth during class. Note: when you are writing your bad news
    letter, you may need to create certain details depending on the focus of your
    letter. For example, if you wish to provide Mayor Okura with the name of an
    alternative location for his event, feel free to create an original venue name if
    need be.
    Criteria for Your PAIBOC Strategy Memorandum
    Again, you should write your PAIBOC strategy memo before you draft your letter.
    Your document should follow the conventions of a standard memorandum (see
    this assignment sheet as an example of how to format your memo). Also, be sure
    to adhere to the following seven guidelines:
    12 point Times or Times New Roman font (or another professional font like
    Garamond)
    Do not to exceed 1-2 pages in length
    One inch margins on all sides (left, right, top, and bottom)
    Address the To: field to Lauren OConnor
    Your Subject Line should read PAIBOC Strategy Memo
    Include a statement of purpose before you begin your first heading. A
    statement of purpose is usually rather concise and it explains the purpose
    of the memo itself.
    Include the following 6 bolded headings: Purpose, Audience, Information,
    Benefits, Objections, Context

    Value of Assignment
    FA #1 is worth up to 50 points; see below for a breakdown of the grading
    system:
    35 points for your formal letter
    10 points for your PAIBOC strategy memorandum addressed to your
    instructor
    5 points for attendance and active participation during peer review
    Dates and Deadlines
    Below are important due dates for FA#1:
    3 copies of your rough draft of FA#1 (your letter and your PAIBOC strategy
    memo) due at the beginning of class (Monday, September 10)
    1 revised copy of FA#1 (your letter and your PAIBOC strategy memo) +
    your peer review sheet(s) due at the beginning of class (Friday,
    September 14)

    MEMORANDUM
    To: English 102 Students
    From: Lauren OConnor
    Subject: Formal Assignment (FA) #1- Grading Criteria
    Date: Fall Semester 2007
    The purpose of this memo is to outline the grading criteria for FA#1. Please review the criteria prior to
    submitting your finalized FA#1. Let me know if you have any questions.

    Recommendation Memo Point Breakdown


    Tone and Content (10 points)
    Audience Awareness & Audience-Centered Language (10 points)
    Organization of Ideas (5 points)
    Grammar, Punctuation, Style, and Clarity (5 points)
    Format: Margins, Spacing, Block Format etc. (5 points)

    _________
    _________
    _________
    _________
    _________

    PAIBOC strategy memo submitted by deadline (10)

    _________

    Peer review participation and attendance (5)

    _________

    Overall Point Total (out of 50 possible)

    _________

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