Wage and Student Hiring Processing

WAGE AND STUDENT HIRE PROCESSING
1.0 APPLICABILITY
These guidelines assure proper employment processes apply to all individuals who are hired for a special project
or to meet additional workloads, including student appointments, as HUSEP/Work Study, Student Wage,
Graduate Assistants, Research Assistants and Resident Assistants.
If the duties to be performed are documented in a budgeted, certified position description, extend beyond six
months, these wage hiring guidelines do not apply. Submit the proposed hiring action as a temporary
appointment.
2.0 TERMS OF EMPLOYMENT
A Wage appointment is temporary and is scheduled to be limited to six months.

Wage appointees must not be allowed to work before they are appointed by the Department of
Employment, and will be appointed at the beginning of a pay period.
Wage appointees are considered to be At Will, and are not entitled to leave or other benefits.
Documents must be submitted to terminate appointments that end prior to the scheduled termination
date.
Wage appointees cannot work beyond the end of their appointment.
Appointees can hold only one position.
Student Wage appointees can work no more than 20 hours per week.
During semester breaks, Student Wage appointees may be employed full-time. This requires processing
of a Personnel Recommendation (PR) Form by the Hiring Department. Assignment dates must end by
start of classes.
3.0 INITIAL HIRE PROCESS
To hire non-student Wage appointees, the Hiring Department must submit a completed and fully
approved PR Form, Position Description, Justification, and completed Howard University Application
to the Department of Employment for processing.
It will not be necessary to create a Position Description. Certified Position Descriptions for
Wage appointments are available on the HRM website: http://ww.hr.howard.edu/ (under
Total Compensation).
Even though Hiring Department may provide a suggested effective date on the PR, the hire date is not
effective until the document is fully approved, and appointment is authorized by the Department of
Employment. Employment Office staff members will inform the applicant of the hire date.
PR must include the following:
Clear indication of Wage Appointment (top upper left corner of form).
Salary written in an hourly format.
Appointment must have a beginning and ending date, not to exceed six months.
To hire student on wages, including Graduate Assistants, Research Assistants, and Resident Assistants,
Hiring Departments must present PR as indicated above, and clearance from the Office of Student
Financial Aide (OSFA), documentation of full-time or part-time student status, and if appropriate,
International Student Services clearance.
To hire HUSEP/Work Study, student must present the Employment Referral Form from OSFA,
documentation of full-time or part-time student status, and if appropriate, International Student Services
clearance.
Review Department of Employment Personnel Recommendation Processing Schedule (see HRM

website http://www.hr.howard.edu/).
Wage appointees will be assigned an effective date at the beginning of a pay period and attend the first
half of the New Employee Orientation, on or prior to their first day of employment.
Appointments must be terminated that end prior to the ending date. Submit a PR at least two weeks
prior to the effective date to terminate a Wage appointment. There is a PeopleSoft systems termination
at the end of a scheduled appointment period.
4.0 NEW HIRE ORIENTATION

Employment Forms can be located on the HRM website: http://www.hr.howard.edu/.
Attending New Hire Orientation ensures that initial Wage hires will be added to payroll. Documentation required
at New Hire Orientation includes the following:
Employment Eligibility Form (Form I-9, and identification from List of
Acceptable Documents (list on back of I-9 Form)
Contact Information Sheet
Local Tax Exemption Form
Federal Tax Exemption Form (W-4)
Electronic Deposit Forms (Direct Deposit requires voided personal check or
signed account verification from banking institution, OR Visa Cash Pay)
Original Social Security Card, OR verification printout from the Social
Security Administration
5.0 REAPPOINTMENTS
Reappointments require the processing of PR (from Hiring Departments) or Employment Referral Form
(from OSFA). Department of Employment processing schedule remains the same (see HRM website:
http://www.hr.howard.edu/).
Persons being reappointed are not required to attend New Hire Orientation, however, they must be sure to
update the following information in the Department of Employment to be placed on the payroll and paid on
a timely basis:
Direct Deposit Information
Address
Tax Forms
Information can be updated on the Employee Self Service portal, or forms can be downloaded from the HRM
website.
6.0 CLARIFICATION
Questions regarding these procedures should be directed to the Director of Employment.

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WAGE AND STUDENT HIRE PROCESSING

A Wage appointment is temporary and is scheduled to be limited to six months.

3.0 INITIAL HIRE PROCESS

Review Department of Employment Personnel Recommendation Processing Schedule (see HRM

4.0 NEW HIRE ORIENTATION

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