QATAR FOUNDATION FOR EDUCATION,

SCIENCE & COMMUNITY DEVELOPMENT

AND

QATAR PETROLEUM

MASTER RFQ TENDER NO. XT12100100

CONSTRUCTION OF SOUTH SITE

CENTRAL PLANT NO 5 (CP5)

FOR

QATAR FOUNDATION - EDUCATION CITY

GENERAL INDEX

PART 1 -

PART 2 -

(A)

INSTRUCTIONS TO TENDERERS

(B)

FORM OF ACKNOWLEDGEMENT

(C)

FORM OF TENDER AND APPENDIX

(D)

FORM OF TENDER BOND (SPECIMEN)

(E)

FORM OF LETTER OF UNDERTAKING

(F)

FORM OF SECRECY DECLARATION

(G)

TEMPORARY SECURITY PASS APPLICATION FORM

(H)

DECLARATION OF PRIVATELY OWNED COMPANY

(I)

TENDERER CHECK LIST

(J)

TENDER SUBMISSION FORM

PROPOSED CONTRACT DOCUMENT

FORM OF AGREEMENT (SPECIMEN)
GENERAL CONDITIONS OF CONTRACT

APPENDIX A

SCOPE OF WORK AND SPECIFICATIONS

APPENDIX B

SCHEDULE OF PRICES

APPENDIX C

INSURANCE

APPENDIX D

ADMINISTRATION INSTRUCTIONS

APPENDIX E

CONTRACTOR RESOURCES

APPENDIX F

DRAWINGS

APPENDIX G

MATERIALS, EQUIPMENT AND FACILITES

PROVIDED BY QF

APPENDIX H

CONTRACT EXECUTION PLAN

PART 1 - (A)

INSTRUCTIONS TO TENDERERS

TABLE OF CONTENTS
Part I (A) Instruction to Tenderers
IT.1

General

IT.2

Validity of Tender

IT.3

Familiarization with Laws of Qatar

IT.4

Tender Documents and Acknowledgement

IT.5

Ethics and Secrecy

IT.6

Site Visit and Mid-Tender Meeting

IT.7

Queries

IT.8

Fully Informed

IT.9

Tender Bulletins

IT.10

Governing Language

IT.11

Tender Rates and Prices

IT.12

Form of Tender

IT.13

Bank Guarantee

IT.14

No Alteration of Tender Documents

IT.15

Submission of Tenders

IT.16

Commercial Registration & Ownership Declaration

IT.17

Alternative Offers

IT.18

Correction of Arithmetical or Other Errors

IT.19

Acceptance or Rejection of Tenders and Incurred Costs

IT.20

Notification of Acceptance

IT.21

Failure to Sign the CONTRACT

IT.22

Submission of Grievances

IT.23

CONTRACT Award Details

IT.24

Return of Tender Documents

IT.25

Criteria for submission of Bids by Consortiums/Joint Ventures

Part 1 (B)
Part 1 (C)
Part 1 (D)
Part 1 (E)
Part 1 (F)
Part 1 (G)
Part 1 (H)
Part 1 (I)
Part 1 (J)

Form of Acknowledgement
Form of Tender and Appendix
Form of Tender Bond (Specimen)
Form of Letter of Undertaking
Form of Secrecy Declaration
Temporary Security Pass Application Form
Declaration of Privately Owned Company
Tenderer Check List
Tender Submission Form

INSTRUCTIONS TO TENDERERS
IT.1

General
These Instructions to Tenderers issued by Qatar Foundation (QF) outline the
procedures to be followed for completing and submitting Tenders. Tenderer
shall comply with any public Tender advertisement or Invitation to Tender and
these Instructions to Tenderer while preparing its Tender submission. Failure to
provide all of the required materials and information, or failure to fully comply
with these instructions may result in the rejection of the Tender submission by
QF.
The following words and expressions shall have the meanings herein assigned
to them:

IT.2

Tender Document

A set of documents (hard copy / soft

copy on CD / DVD) issued to
Tenderers describing the required
WORK and the relevant Terms and
Conditions against which Tenders
should be submitted.

Tenderer or Bidder or Vendor

Any natural or juristic person who

submits a Tender to QP in response to
an invitation to Tender.

Master RFQ Number

Represents the Tender Number

against which Tender submissions are
sought by QF

RFQ Number

Represents the Document Number

issued to the Tenderer.

Validity of Tender
Tenders shall be valid for a period not less than one hundred twenty (120)
calendar days from the closing date for submission of the Tenders. QF intends
to notify all Tenderers of the result of their Tender submission during this
period. If Tenderer retracts or withdraws its Tender during the period of its
validity without receiving authorization from QF, QF may, at its sole discretion,
without the need for summons, notice or other legal formalities:
(i) Encash the provisional Bank Guarantee (Tender Bond), and
(ii) Exercise any other rights stipulated in the Tender Documents.
In the event that QF estimates that the contract price bid exceeds competitive
limits, it may request the bidder to reconsider the Commercial proposal with the
aim to lower the price, and such a request shall not be considered as a
rejection of its original bid, which shall remain valid and open for acceptance by
QF until the expiry of the validity period specified herein.

IT.3

Familiarization with Laws of Qatar

Before submitting a Tender, the Tenderer shall thoroughly familiarize itself with
all the laws, including but not limited to Qatar Labour laws, applicable to the
WORK to be performed, and the Qatar Ministry of Economy and Commerce
requirements regarding commercial registration of companies prior to
commencing any business activity in Qatar. By submitting a Tender, the
Tenderer is deemed to have made the necessary allowances in the Tender
Price for compliance with all laws, rules, regulations and procedures applicable
in the State of Qatar, or those applicable in any other country where any portion
of the WORK will be performed.

IT.4

Tender Documents and Acknowledgement

4.1

The documentation provided for the purpose of tendering (Tender Documents)

consists of:
a.
b.
c.
d.

4.2

Instructions to Tenderers
Form of Tender and Appendix
Form of Agreement
General Conditions of Contract and Appendices

Except for the documents listed below (if any), QF is issuing the Tender
Documents in electronic format (viz. Compact Disc Rom CD) only. Such
electronic Tender Document (e-TD) is an exact copy of the Original Tender
Document retained by QF as a hard copy. QF makes no representations as to
the data quality of the e-TD.
Documents in Hard Copy

4.3

Tenderer shall complete the soft copy of the Schedule of Prices electronically,
and extract a hard copy of the duly completed Appendix B (Schedule of Prices).
Tenderer shall also extract a hard copy of the Form of Tender from the e-TD
and complete the Form of Tender on the hard copy. The duly completed hard
copies of the Form of Tender and Appendix B shall be returned along with duly
filled soft copy in Microsoft Excel latest version when submitting the Tender
submission in accordance with IT-15 below. The Schedule of Prices must be
printed on A4 or A3 size paper as appropriate, without any page setup
alterations. Tenderer shall sign and affix its company stamp to each hard copy
page.

4.4

Subject to Clause IT.9 (Tender Bulletins), Tenderer shall use the e-TD on an
as is basis, without making any alterations or amendments thereto
whatsoever. In the event of any discrepancies between the e-TD and the
original Tender Documents with QF, the original Tender Documents shall be
regarded as the final and governing documents in determining the correct
content of the Tender Documents. Any alternative proposals shall be submitted
as separate sheets and not included in Appendix B provided by QF as part of
the Tender Documents.

4.5

The Tenderer shall ensure that the Tender Documents received are complete
and Tenderer must return the Form of Acknowledgment within five (5) working
days of receipt thereof. The Form of Acknowledgment must be completed,
signed and delivered by hand or transmitted by fax to the address indicated in
the attached Form of Acknowledgement.

4.6

Upon written request by the Tenderer made at least ten (10) working days prior
to the Tender closing date, the original Tender Documents hard copy shall be
made available for the Tenderers perusal at the following office(s):
Contracts Department,
ASTAD Engineering Consultancy and Project Management,
Al Dana Tower, 3rd Floor, Room No. 306,
West Bay, Doha, Qatar.

4.7

The Tenderer should notify QF immediately if any discrepancy, omission or

ambiguities are discovered in the Tender Documents.

IT.5

Ethics and Secrecy

5.1

QP/QF is committed to the ethical conduct of business practice and expects its
employees and contractors to conduct themselves at all times in accordance
with the highest standards of ethics and integrity. Should there be any violation
of these principles by the Tenderer, QP/QF will immediately take the strongest
possible action available to it under any contract or applicable laws and
regulations. This action may include, without limitation, suspending and / or
disqualifying the Tenderer in the relevant tender and prohibiting the Tenderer
from participating in further tenders with QP/QF.

5.2

The Tenderer shall abide by the terms of the Letter of Undertaking appended
hereto which must be completed and signed by the Tenderer and delivered by
hand to the address indicated in the Letter of Undertaking within five (5)
working days of receipt of the Tender Documents.

5.3

The Tenderer shall also abide by the terms of the Secrecy Declaration
appended hereto which must be completed and signed by the Tenderer and
returned by hand to the address indicated in the Secrecy Declaration within five
(5) working days of receipt of the Tender Documents. In addition, where the
Tenderer is a foreign company with a local Qatari sponsor or agent that will not
perform work or services as a subcontractor for the Tenderer, the Tenderer
shall submit with the Form of Acknowledgement a Secrecy Declaration signed
by its local Qatari agent or sponsor.

IT.6

Site Visit and Mid-Tender Meeting

6.1

The Tenderer may be requested to attend a site visit and/or a mid-tender

meeting in order to become familiar with the physical and other conditions
pertaining to the WORK to be performed. QF shall notify the Tenderer of any
site visit and/or mid-tender meeting by issuance of a Tender Bulletin. It is
strongly recommended that the Tenderer attend any scheduled site visit and
mid-tender meeting.

6.2

The Security Pass Application Form to enable site visit is appended to the
Instructions to Tenderers. Tenderers are required to complete this Form and
return it together with a copy of the Passport and two (2) photographs of each
attendee, when so notified of the site visit details. The attendees nominated for
the site visit by Tenderer shall be in possession of a valid Qatar residence
permit or business/ employment visa. Persons holding any other category of
visa shall not be allowed to visit QF site/ installations. Tenderer shall provide its
representatives who attend the site visit with the necessary protective/ safety
clothing.

6.3

The Tenderer may designate limited number of representatives to attend the

mid tender-meeting and/or site visit on its behalf and at its own cost.
Attendance by representatives of Tenderer's Principal/Subcontractors/
Subconsultants shall be permitted only in those cases where the Tenderer has
informed QF in writing, prior to the site visit/mid-term meeting date, the names
of the companies whom it intends to nominate as its Principal/ Subcontractors/
Subconsultants.

IT.7

Queries

7.1

All queries must be raised by the Tenderer and NOT by local agents/sponsors.
Any queries relating to the Tender Documents or submitting a Tender must not
be raised by telephone or personal contact, but must be submitted in writing,
preferably by fax, to the following address:
Contracts Department,
ASTAD Engineering Consultancy and Project Management,
Al Dana Tower, 3rd Floor, Room No. 306,
West Bay, Doha, Qatar.
Fax: (974) 4429 1023

7.2

Correspondence should be directed to the attention of CEO (with copies to

ADE & ADC).
Any response issued will be in the form of a question and answer and will be
distributed to all Tenderers without revealing the identity of the originator in the
form of Tender Bulletins. In order to prevent delays and ensure QF and
Tenderers easily establish the origin of the queries, the Tenderer is required to
specify the references of such queries in clear terms. Queries must be received
at the above address at least seven (7) calendar days prior to the Tender
closing date. Any queries received after such date will be ignored.

7.3

Any queries or correspondence during the Tendering process, including the

Tender evaluation period, must not be directed to any QF/QP employee by
name nor any other address or fax number other than that listed above. Any
violation of this instruction by the Tenderer may render the Tenderers
submission invalid.

IT.8

Fully Informed
The Tenderer should inspect the WORKSITE and surrounding locations and
must satisfy itself as to the nature of the WORK, the correctness and
sufficiency of the rates and prices submitted and general local conditions,
especially ground, climatic, sea, other water and weather conditions which
could affect the WORK.

IT.9

Tender Bulletins
Any addendums, clarifications or meeting minutes will be issued as Tender
Bulletins and sent to all Tenderers during the Tendering period. The Tenderer
shall acknowledge receipt of all Tender Bulletins on the Form of Tender and
shall allow for any costs in connection therewith in the Tender Price.

IT.10 Governing Language

The Tender Documents and all Tender submissions are to be made in the
English language.
IT.11 Tender Rates and Prices
The Tenderer shall fully extend prices and/or rates for all items required by the
Schedule of Prices. A Lump Sum set against a group of items is not
acceptable. Rates maybe expressed to a maximum of two decimal places, both
electronically and in hard copy. Total amounts must compute correctly on hard
copy and are to be quoted in Qatar Riyals, unless expressly required otherwise
in the Schedule of Prices and Rates.
IT.12 Form of Tender
The Tenderer shall complete the enclosed Form of Tender which must be
signed by a person duly authorized to sign on behalf of the Tenderer. A valid
Power of Attorney must be attached to the Form of Tender identifying the
authorized signatory. QF may reject any Tender that is not submitted on the
Form of Tender.
IT.13 Bank Guarantee
13.1 The Tenderer must submit a provisional Bank Guarantee, in the form of a
Tender Bond, with its Tender. The Tender Bond should be with reference to the
Master RFQ Number mentioned on the covering letter issued at the time of
Tender collection. The value of the provisional Bank Guarantee shall be Qatari
Riyals Ten Million (QR 10,000,000.00).
The Tenderer must include the original Tender Bond in original copy of
technical bid and include copies of the Tender Bond in other copies of the
Technical Bid.
13.2 The provisional Bank Guarantee (Tender Bond) must be issued by a Bank
operating in Qatar. Cash or cheques are not acceptable. A Bank Guarantee
issued in respect of another tender is not acceptable. Bonds issued by

insurance companies are not acceptable. The wording of the provisional Bank
Guarantee must be exactly in accordance with the format appended hereto.
13.3

The validity of the provisional Bank Guarantee must be for not less than one
hundred fifty (150) calendar days after the Tender closing date. In the event QP
request an extension of the Tender validity period, and the Tenderer agrees to
such extension, the Tenderer must revalidate its provisional Bank Guarantee
for the extended Tender validity plus thirty (30) calendar days.

13.4

Tenders not accompanied by the provisional Bank Guarantee that is exactly in

accordance with the format appended under Part 1(D) may be rejected without
the need to notify the Tenderer of the rejection.

13.5

In the event that the successful Tenderer is required to submit a Final Bank
Guarantee in the form of a Performance Bond as stipulated in the General
Conditions of Contract, the successful Tenderers provisional Bank Guarantee
shall remain valid until the Final Bank Guarantee is submitted and accepted by
QP. If the successful Tenderer fails to provide the Final Bank Guarantee within
the specified period, QP may immediately encash the full amount of the
provisional Bank Guarantee without the need for summons or notice or other
legal formalities. The Final Bank Guarantee (Performance Bond) shall indicate
the reference of the CONTRACT number. The CONTRACT number shall be
same as the Master RFQ number except that the T in RFQ No. is replaced by
C in the CONTRACT number.

IT.14 No Alterations to Tender Documents

14.1 Any erasures, alterations, additions or deletions made to the Tender
Documents and any Tender submission shall be deemed unauthorised unless
initialed by the person authorised to sign the Tender. Any Tender that is
incomplete or contains unauthorized alterations may be rejected by QF.
14.2 Any mistakes made in completing the Tender Documents and corrected before
the submission of the Tender shall be initialed by the person authorized to sign
the Tender.
IT.15 Submission of Tenders
15.1

The Tender and accompanying documents shall be bound securely together

and enclosed in a wax sealed envelope and shall be delivered to:
The Secretary, General Tenders Committee
Qatar Petroleum
6th Floor, Head Quarters Building, West Bay
P. O. Box 3212
Doha - Qatar
not later than 11:00 hours on the due date.

15.2

The envelope shall be clearly marked on the outside with the name of the
Tenderer, the Tender number and WORK description stated on the Form of
Tender and with the official Tender closing date and time.

15.3 Tenderer must complete and submit with its Tender submission the form
attached hereto as Part 1 (J) (Tender Submission Form). This form must be
submitted with the Tender as a separate document and not included in the
sealed envelopes with the Tender. The Tenderer must affix its initialed
company stamp to the Tender Submission Form. If Tenderer fails to comply
with the requirements set forth in this 15.3, the acknowledgement of receipt as
set forth below will not be issued by QF.
15.4 The completed Tender Submission Form will be signed by the QF recipient and
returned to the messenger who delivered the Tender. This will serve only as
acknowledgement of receipt of a package with the same title and number as
printed on the Tender Submission Form. In the event that the Tender is
submitted by registered mail, the acknowledgement of receipt as set forth
above will not be issued by QF/QP unless it is collected by the Tenderer from
the office of the Secretary of the QF/QP General Tenders Committee.
15.5

The Tender must be received before the above time and date, at the above
address either by registered mail or by messenger. The method of delivery is
the sole responsibility of the Tenderer.

15.6

Any Tender submitted after the time limit specified on the closing date may be
rejected.

15.7 The Tenderer must submit one (1) original and three (3) copies of its Tender.
The original shall be clearly marked ORIGINAL.
15.8 The Tenderer must affix its initialed company stamp to every hard copy page of
its original Tender submission which should include all parts of the Tender
Documents. Every page of the Tender Submission must be consecutively
numbered.
15.9 The Tenderer must submit its technical and commercial proposals in two
separate sealed packages and each package should be identifiable with clear
markings, either TECHNICAL or COMMERCIAL on the outer cover.
It is QFs intention to open and evaluate the technical proposal first. The
TECHNICAL package should not contain any commercial proposals, but
should only contain the following:
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)

Provisional Bank Guarantee (Tender Bond);

Completed Contract Appendices (except Appendix B)
Technical details of any Alternative proposal
Declaration of Privately Owned Company
Tender Check list duly filled up as per Part- 1(I)
Un-priced Commercial proposal
Un-priced and signed Form of Tender acknowledging receipt of all
Tender Bulletins
Copy of Commercial Registration Certificate (if applicable)
Information in respect of consortium/joint venture Tender stipulated in
IT.25
Vendor Registration Form, duly filled and signed in original. If the
Tenderer is participating in a QF tender for the first time and has not yet

k)

registered with QP or if already registered, where the Tenderer has

changes in its contact details.
a copy of the signed Letter of Undertaking and Secrecy Declaration as
submitted to QP by Tenderer within five (5) working days of collection /
receipt of the Tender Documents pursuant to IT.5 herein above.

The COMMERCIAL package should contain the following:

a)
b)

c)

Completed and signed Form of Tender.

Completed Schedule of Prices (Appendix B) in hard copy and soft copy.
The electronic media containing Schedule of Prices shall be placed in a
separate envelope and included in the sealed envelope of the
COMMERCIAL package.
Commercial details of any Alternative Proposal

15.10 The Tenderer shall tender in full compliance of all terms and conditions of the
General Conditions of Contract (GCOC) complete and submit all details, forms
and information as required by the CONTRACT Appendices. The accurate
completion of the schedules attached under the Contractor Resources and
Contract Execution Plan appendices is mandatory, and shall form the basis
for evaluation of the Tenderers technical competence and ability to carry out
the WORK, and may become a part of the CONTRACT. Failure to submit a
complete Tender compliant to all terms and conditions, including the GCOC, or
failure to comply fully with these instructions in any way may result in the
Tender being rejected by QP.
15.11 Tenderers Commercial proposal must include all costs associated with the
complete performance of the WORK. If the Tenderer is of the opinion that any
part of the Tender requirements are not clear in terms of
responsibilities/obligation/liabilities, the Tenderer must raise this as a query and
seek clarification from QP prior to submitting its Tender. No changes to the
Commercial proposal shall be entertained by QP during tender evaluation
stage, unless the tender requirements are changed by QP.

IT.16 Registration & Ownership Declaration

Both foreign and local companies have to be in possession of valid registration
certificates in order to do business in Qatar. The registration requirements differ
depending on whether the service to be performed is an engineering
consultancy services or otherwise. Tenderer shall ensure that it complies with
the relevant Qatari legal requirements before submitting its bid.
Local companies shall submit a certified and updated copy of their Qatar
registration certificate with their Technical proposal. Foreign Companies shall
submit proof of their application for registration within ten (10) days after
receiving the written notification of acceptance of their Tender proposal or
written notification of contract award by QF, and a copy of their registration
certificate within thirty (30) days after receiving the written notification of
acceptance of their Tender proposal or written notification of contract award by
QF. This does not apply to any foreign companies who will not perform any
work or services in Qatar.

Owners of local companies and agents of foreign companies are required to

provide copies of their ID cards with the Technical proposal.
Privately owned companies shall complete and submit along with their
Technical proposal the Declaration of Privately Owned Company Form
appended to the Instructions to Tenderers. A foreign company with a local
Qatari agent or sponsor shall also submit with its Tender the Declaration of
Privately Owned Company Form in respect of its sponsor or agent.
Both foreign and local Engineering Consultancies and individual engineers
intending to provide or providing engineering work/services in Qatar must be
registered in accordance with Law No. 19 of 2005. Local Engineering
Consultancies and individual engineers are required to submit a copy of their
registration with their Technical proposal. Foreign entities must submit proof of
their application for registration within ten (10) days after receiving notification
of acceptance of their Tender proposal or written notification of CONTRACT
award by QP, and a copy of their registration certificate within thirty (30) days
after receiving written notification of acceptance of their Tender proposal or
written notification of CONTRACT award by QP. This does not apply to foreign
Engineering Consultancies and individual engineers who will not perform any
work or services in Qatar.
IT.17 Alternative Offers
Pursuant to IT 15.10 each Tenderer must as a minimum submit a valid fully
compliant Tender in accordance with the terms and conditions of all the Tender
Documents.
If the Tenderer desires to propose the use of alternative procedures and/or
material to those stated in the Tender Documents, or if it has any reservations
on any of the contractual/ provisions and/or commercial terms and conditions, it
shall submit these as part of the TECHNICAL package in addition to its fully
compliant Tender in accordance with IT 15.10, by completing Annexure I
attached to Part 1(I) of this ITT (Tender Check List of ITT). Full details shall be
provided of all alternatives and reservations.
If no alternative procedures, material, and reservations are stated in the
TECHNICAL package, the Tender shall be considered as fully compliant.
However, if any alternative procedures, material, and reservations are stated in
the COMMERCIAL package, QF may consider the total Tender null and void.
Any commercial or time impact as a result of alternatives and reservations
stated in the Tenderer's TECHNICAL package shall be included in a separate
pricing schedule or table and attached to the COMMERCIAL package as per
Clause IT.15 - Submission of Tenders.
IT.18 Correction of Arithmetical or Other Errors
Should the tendered amount put in words differ from the amount put in figures,
or if there is an arithmetical error in the Tender, or if there is a variance or
discrepancy between the tendered amounts contained in the hard copy and the
soft copy of the Schedules of Prices submitted by the Tenderer as per IT.4, the

lesser amount shall be taken unless the difference is attributable to a

calculation error, whereupon the error may be corrected by QF and correct
amount shall be taken as the tendered price.
Any adjustment, correction, clarification or amendment made by QF to a
Tender shall be communicated to the Tenderer for his acknowledgment prior to
award of the CONTRACT.
IT.19 Acceptance or Rejection of Tenders and Incurred Costs
QF is under no obligation to award a CONTRACT or accept the lowest or any
Tender and will not assign any reason for the rejection of any Tender. QF will
not be responsible for any costs or expenses incurred by the Tenderer in
connection with its Tender, any site visit, attending meetings, obtaining
additional insurance, etc., or for the formation of the CONTRACT should the
Tenderer be successful. The Tenderer shall not have any recourse for any
redress if QF, for whatever reason, awards the CONTRACT to another
Tenderer or does not award any CONTRACT.
IT.20 Notification of Acceptance / Award of Contract
QF shall notify the successful Tenderer in writing of QFs acceptance of its
Tender and award of the CONTRACT. The acceptance of the Tender and
award of the CONTRACT will authorise the successful Tenderer to commence
the WORK under the CONTRACT subject to the following conditions precedent
on, or after the CONTRACT EFFECTIVE DATE:
a) Submittal and acceptance by QF of the Performance Bond in the form of a
Final Bank Guarantee as per CONTRACT; and
b) Submittal and acceptance by QF of necessary Insurance coverage, as
stipulated in the General Conditions of Contract and/or Appendix C; and
c) Submission of the documents, if any, required for finalizing the CONTRACT.
Upon such notification, the CONTRACT shall be deemed to be immediately
and unconditionally effective and the successful Tenderer will be obligated to
sign the CONTRACT Document and deliver to QF acceptable Performance
Bond and proof of Insurance Coverage in a timely manner.
If the successful Tenderer fails to submit documentation acceptable to QF as
per (a) and (b) above within the time period stipulated in the acceptance
notification issued by QF, QF may, at its sole discretion, without the need for
summons or notice or other legal formalities exercise any rights stipulated in
the Tender Documents.
Generally, the successful Tenderer will be instructed to sign the CONTRACT
after the submission of the abovementioned documentation.
IT.21 Failure to Sign the Contract
Following receipt and acceptance by QF of the submitted Performance Bond
and proof of Insurance coverage, QF shall prepare the Contract Document in
accordance with the Tender Documents, the successful Tenderers Tender and
subsequent agreed conditions (if any), and issue the same for signature.

If the successful Tenderer fails to sign the Contract on the specified date
without giving an acceptable justification, QF may, at its sole discretion, without
the need for summons or notice or other legal formalities:
(i)
(ii)
(iii)

Encash the Performance Bond;

Exercise any rights stipulated in the CONTRACT;
Notify the successful Tenderer that the CONTRACT is, ipso facto,
terminated.

IT.22 Submission of Grievances

The Tenderer shall have the right to submit a grievance to QFs Chairman of
the Board of Directors in respect to any action(s) taken by QF under Clauses
IT.2, IT.20 or IT.21. The grievance must be submitted in writing within fifteen
(15) calendar days of the action. The Chairmans decision in respect to the
grievance shall be final.
IT.23 Contract Award details
QF reserves the right to publish, in whatever manner it chooses, details of its
evaluation of the Tenders and award of Contract, including:
a) The identity of all Tenderers,
b) The identity of technically acceptable Tenders,
c) Result of the commercial evaluation of the technically acceptable Tenders,
including prices.
d) CONTRACT award details.
IT.24 Return of Tender Documents
The Tender Documents, including any drawings, specifications, etc., forwarded
to the Tenderer shall continue to be the sole property of QF. If a Tenderer
decides not to submit a Tender it shall return these documents to QF.

IT 25 Criteria for submission of Bids by Consortiums/Joint ventures

25.1 QF may in exceptional cases agree to the submission of Tenders by a
consortium or joint venture.
25.2 Where a Tender is submitted by a consortium or joint venture that is not a duly
registered separate legal entity, the following shall apply:
(a)

It shall be indicated in the Tender submission that the Tender is

submitted by a consortium or joint venture. The name of the leader of the
consortium or joint venture shall also be specified.

(b)

It shall be confirmed in the Tender submission that the parties to the

consortium or joint venture shall accept joint and several responsibilities
for discharging all obligations under the contract.

(c)

Where the Tender is submitted or signed by the leader of the consortium

or joint venture on behalf of the consortium or joint venture, the Tender
shall clearly define the respective roles and responsibilities of each
member. In this event the Tender shall also contain the ORIGINAL of a
duly signed Power of Attorney from each member authorizing the leader
to sign and/or submit the Tender on behalf of the consortium or joint
venture.

(d)

QF shall exchange communication during tendering with the leader of

the consortium or joint venture only. Correspondence exchanged by QF
with the leader shall be binding on the Consortium members.

(e)

In the event of award of contract to a consortium or joint venture, the

contract document shall be signed by all members of the consortium or
joint venture. However, for the remittance of payment, consortium or joint
venture partners signing the contract shall identify the leader of the
consortium or joint venture and the payment shall be made to him as per
record in QFs vendor registration details.

*****

PART 1 (B)

FORM OF ACKNOWLEDGEMENT

FORM OF ACKNOWLEDGEMENT

MASTER RFQ / TENDER NO

: XT12100100

TENDER TITLE

: CONSTRUCTION OF SOUTH SITE CENTRAL PLANT No 5

(CP5) FOR QATAR FOUNDATION - EDUCATION CITY

ATTENTION

ADC CHIEF CONTRACTS OFFICER

We hereby acknowledge having received the Tender Documents for the abovementioned
Tender in Compact Disc ROM CD. We furthermore confirm that we have used the e-TD on
an as is basis, without making any alterations or amendments thereto whatsoever and advise
you:
a) * that the Tender Documents have been received in good order and that we intend to
complete and submit the Tender in accordance with the Tender Documents.
b) * that the Tender Documents are incomplete and request the following:
c) * that we are unable to complete the Tender and therefore wish in this instance to
decline to Tender.
Our representative for further contact in connection with this Tender is
Mr.
Signed

: .

Name

: .

Position Held

: .

On behalf of

: .

Company

: .

Address

: .

Country

: .

Date

: .

Notes:
* Delete whichever is not applicable
A fax with the same content as above may be sent instead of this document
( Fax: 4429 3430)

PART 1 (C)
FORM OF TENDER AND ITS APPENDIX

FORM OF TENDER
The Secretary, General Tenders Committee,
Qatar Petroleum,
P.O. Box 3212,
6th Floor, Headquarters Building, West Bay,
Doha Qatar
Master RFQ No.
Tender Title

Tender Doc. Received by:

: XT12100100

: CONSTRUCTION OF SOUTH SITE CENTRAL PLANT No 5 (CP5) FOR

QATAR FOUNDATION - EDUCATION CITY

Tender Issue Date

: 24/06/2012
Tender Closing Date : 12/08/2012

Time: 11:00 hours

Dear Sirs,
1.

Having carefully examined the Tender Documents for the execution of the above
named WORK, we the undersigned offer to execute the whole of the said WORK in
conformity with the above referred Tender Documents for the sum of Qatar
Riyals
...(QR. ..)
and/or such other sums as may be ascertained in accordance with the CONTRACT.

2.

We enclose herewith the original of the Tender Bond for QR...................

valid until .

3.

The following documents [original + 3 copies] are returned herewith:Technical Package

a)
Tender Bond;
b)
Completed Contract Appendices (except Appendix B);
c)
Technical details of any Alternative proposal
d)
Declaration of Privately Owned Company Form (if applicable).
e)
Tender Check List as per PART 1 (I)
f)
Un-priced Commercial Proposal
g)
Un-priced and signed Form of Tender acknowledging receipt of all Tender Bulletins
h)
Copy of Commercial Registration Certificate (if applicable)
i)
Information on consortium/joint venture (if applicable)
j)
A copy of the signed Letter of Undertaking
k)
A copy of the signed Secrecy Declaration
Commercial Package
a)
Completed and signed Form of Tender; and
b)
Priced Schedule of Prices (Appendix B).
c)
Commercial details of any Alternative proposal

4.

We acknowledge receipt of the following Tender bulletins and these have been
considered in our Tender preparation:Ref. No.
Subject
Date

.
5.

..........................................

...........................

This Tender shall remain valid for a period of 120 calendar days from the closing date
for submission of Tenders.

Signed
Name
Position
Address

:
:
:
:

...
..
..
..

Date

.....

Company : ....
(Company Seal) : ..

APPENDIX TO FORM OF TENDER (XT12100100)

The following information relate to relevant Articles in the CONTRACT Documents:Articles

SL. No.
01.

Amount of Tender Bond:

IT.13/ITT

02.

Amount of Performance Bond:

GCOC 13.2.4

03.

Validity of Performance Bond:

GCOC 13.2.2

04.

Insurance:

APPENDIX C

Remarks
QR 10,000,000.00
10 % of CONTRACT
PRICE
45 Days after expiry of
Guarantee Period

i)

Loss of or damage to QFs Property

1.1

QR. 1.0 Million

ii)

Workmen Compensation Policy.

1.2

iii)

Third Party General

Contractual Liability.

and

1.3

As per Qatar Labour

Law.
QR. 1.0 Million.

iv) CONTRACTORS all Risks Insurances

1.4

CONTRACT PRICE

Legal

GCOC 10

Refer to Appendix B,
Part 1, Item 3.0. Max
10%

GCOC 13.1.1

One (1) year from

COMPLETION DATE.

05.

Liquidated Damages:

06.

Guarantee Period:

07.

Payment on Invoices:

08.

Retention Percentage:

Appendix B
Part I
Clause 2.4

10%

09.

Release of Retention:

Appendix B
Part I
Clause 2.4

Issue of DISCHARGE
CERTIFICATE

10.

CONTRACT EFFECTIVE DATE

Annexure 1 of
Appendix H

15 January 2013
(Tentative)

11.

CONTRACT SCHEDULED COMPLETION

DATE

Annexure 1 of
Appendix H

455 calendar days

from CONTRACT
EFFECTIVE DATE

GCOC 12

Refer to Appendix B,
Part 1, Item 2.0.
Monthly

PART 1 (D)
FORM OF TENDER BOND (SPECIMEN)

FORM OF TENDER BOND

(BANK LETTER OF GUARANTEE)
BANK'S NAME AND ADDRESS
Date

: ...............................

Guarantee No.

: ...............................

Tender No.

: XT12100100

Qatar Foundation for Education, Science & Community Development,

P.O. Box 5825,
Doha,
State of Qatar.
We ------------------ (Bank's Name) --------------------------------- Bank of P.O. Box No ------Doha, Qatar, refer to Tender (Title) CONSTRUCTION OF SOUTH SITE CENTRL
PLANT No 5 (CP5) FOR QATAR FOUNDATION - EDUCATION CITY issued by Qatar
Foundation for Education, Science & Community Development (QF) in Doha, Qatar to
M/s. -----------------------------, having its main office at ---------- (P.O. Box)--------------,
(City)-----------------, (Country)-------------------, hereby irrevocably and unconditionally
undertake to pay to Qatar Foundation for Education, Science & Community
Development an amount of Qatari Riyals ---------------------------------------------------------------------------- (in words) QRs. ----------------- (in figures) immediately upon first written
demand by Qatar Foundation for Education, Science & Community Development
notwithstanding any contestation or objection by M/s. -------------------------------------------------------------------------------This Letter of Guarantee (Tender Bond) is solely related to Tender/Master RFQ No.
XT12100100.
This Letter of Guarantee shall be effective as from ----------------- and it shall remain
valid in full force and effect until --------------------- (both days inclusive).
Upon expiration of the said validity, this Guarantee becomes null and void without
necessity of being returned to us.
Yours faithfully,
For : _____________________
(Bank's Name)
________________________
AUTHORISED SIGNATORY

PART 1 (E)
FORM OF LETTER OF UNDERTAKING

LETTER OF UNDERTAKING
pertaining to
PRINCIPLES OF BUSINESS CONDUCT

The Secretary, General Tenders Committee,

Qatar Petroleum,
6th Floor, Al Dana Tower, West Bay,
P. O. Box 3212,
Doha,
State of Qatar.
Dear Sir:
In consideration for the release of tender documents to us (all references to
contractor shall include but not be limited to any contractor, vendor, supplier
and / or service provider) in respect to Tender No. XT12100100, I hereby represent
acting in my capacity as _________________________________ (Title) of
_________________________________ (Name of Company), a company organized
and existing under the laws of _________________________________ (Country of
Incorporation) (the Company), that (i) the Company and its officers, directors,
employees understand and accept that Qatar Petroleum (QP) is committed to
conducting its business in accordance with the highest standards of ethics and
integrity, and that (ii) the Company and its officers, directors, employees will carry out
business in a lawful, transparent and commercially sound manner.
The Company represents and warrants that it operates and implements policies and
procedures to ensure that the Company, its officers, employees, contractors,
consultants and other agents and representatives act with the utmost professionalism,
honesty and transparency in accordance with international best practice and business
ethics in all of its activities and that it has systems and procedures in place to monitor
compliance by the Company, its officers, directors, employees and other authorized
representatives and all suppliers, contractors, consultants and other providers of
goods and services with its policies. The Company also represents and warrants that
its policy contains sufficient procedures to monitor compliance with its policy, both by
its officers and employees and third parties it engages in the provision of its services.
The Company further represents and warrants that prior, during or after the award of
any contract, the Company and its officers, directors, employees and any other
authorized representatives, have and shall, with respect to the matters which are the
subject of the tender:
A)

treat QP and its officers, directors, employees and any other authorized
representatives, with fairness, dignity, and respect, free from
harassment and discrimination; and

B)

act in accordance with the highest standard of ethics and best practices
prevailing in the relevant profession or industry; and

C)

not improperly participate or influence any QP decision or action or

inaction; and

D)

not actively or passively attempt improperly to influence any QP decision

or action or inaction; and

E)

not improperly gain access to QPs confidential information; and

F)

not improperly further the Companys or Company personnels interests

or the interests of the Companys parent company, shareholders,
affiliates, sister companies, joint venturers or any other company or
entity in which the Company or Company personnel have any interest, to
the perceived or actual detriment of QP and its affiliates or inconsistent
with the purpose of the contract; and

G)

not make or offer, with respect to the matters which are the subject of
the tender, any compensation, commission, agency fee, introduction fee,
payment, gift, promise or advantage to any company or person where
such payment or advantage would violate applicable laws and
regulations; and

H)

not give, or receive from, any QP employee anything of more than

nominal value; and

I)

not offer, promise, give, pay, request or accept any bribe, gift or
inducement in the form of money or otherwise to / from any of QPs
officers, directors, employees and any other authorized representatives,
for the purpose of inducing him / her to act contrary to the known rules of
honesty and integrity, or influencing his / her behavior for improperly
obtaining or receiving favorable treatment; and

J)

immediately notify QP when they become aware of any violation of the

above.

The Company understands and agrees that any violation of any of the principles
mentioned above will be treated as a material breach of the duties assumed under this
letter of undertaking, and acknowledges that should the Company be found in
violation of the said principles, QP will immediately take the strongest possible action
available to it under any contract or applicable laws and regulations. This action may
include, without limitation, suspending and / or disqualifying the Company in the
relevant tender and prohibiting the Company from participating in further tenders with
QP.
The Company acknowledges and agrees that QP, acting directly or through its
authorized representative(s) or agent(s), shall have the right to conduct an audit with
respect to the matters which are the subject of this letter of undertaking. Should QP
elect to exercise this right, the Company shall at its own cost, do all things and give all
assistance and cooperation to QP as may be reasonably requested by QP in order for
QP to conduct the said audit. This includes, without limitation, (i) making available all
books, records, accounts, correspondence, instructions, receipts and memoranda of
the Company insofar as they are pertinent to the subject of this letter of undertaking
(and QP shall have the right to photocopy or otherwise reproduce, at its own cost, any
of these documents), and (ii) making the Companys officers and employees, and
existing or prospective subcontractors, available to meet with QP and / or QPs
authorised representative(s) or agent(s) to provide information and / or explanations
as may be requested. The Company shall also make all reasonable efforts to obtain a
similar undertaking from its existing or prospective subcontractors, for its and QPs

benefit. Notwithstanding QPs right to see all information described above, QP will not
carry out an audit of the make-up of the Companys bid.
If the Company refuses to comply with QPs request for an audit, QP, in its sole
discretion, may take appropriate action against the Company, which may include,
without limitation, suspending and / or disqualifying the Company in the relevant
tender and prohibiting the Company from participating in further tenders with QP.
Should the Company breach this letter of undertaking, QP may disclose any
information provided by the Company, whether provided in confidence or otherwise, to
any of the companies in which QP has a participating interest.
The Company hereby undertakes, warrants and represents that it will indemnify QP
against any and all damages, losses, costs, expenses, charges and other
disbursements associated with any breach of this letter of undertaking, including, for
the avoidance of doubt, consequential losses.
This letter shall be governed and construed in accordance with the laws of the state of
Qatar and all disputes arising out of or in connection with this letter shall be subject to
the exclusive jurisdiction of the courts of the state of Qatar.

Signed

...

Date :

Name
Position
Address

:
:
:

..
..
..

Company : .....
(Company Seal) : ..

......

PART 1 (F)
FORM OF SECRECY DECLARATION

SECRECY DECLARATION
TENDER / MASTER RFQ NO. XT12100100
(hereinafter called TENDERER) declares that it has an
Invitation to Tender, with the Tender number referenced above, issued by Qatar
Foundation (hereinafter called QF). TENDERER agrees to observe and comply with,
and cause all its employees, agents, representatives and prospective Sub-contractors/
Sub-consultants to observe and comply with the following:
TENDERER shall at no time without the prior written agreement of QF in
connection with the Construction of South Site Central Plant No 5 (CP5) for
Qatar Foundation - Education City (hereinafter referred to as WORK) which QF
may wish to entrust to TENDERER from time to time or in connection with the
preparation by TENDERER of a Tender (hereinafter referred to as Tender) in
response of the subject Invitation to Tender, for any purpose other than the
performance of the WORK or the preparation of the Tender:
(a) disclose to any third party the fact that the WORK may be or have been entrusted
to TENDERER and/or that TENDERER has been invited to submit a Tender;
(b) reproduce, copy or use, disclose to, place at the disposal of or use on behalf of
any third party or enable any third party to peruse copy or use any documents,
data or other information
i) placed at the disposal of the TENDERER by or on behalf of QF for carrying out
the WORK and/or the preparation of the Tender;
ii) which TENDERER may in any other way acquire from QF and which are
directly or indirectly related to the WORK and/or the preparation of the Tender;
iii) which TENDERER has prepared or will prepare in connection with the
preparation of the Tender, insofar as such documents, data and other
information contain any information placed at the disposal of TENDERER or
acquired by TENDERER as referred to in (i) and (ii) above.

In the event that the WORK is not be entrusted to TENDERER, TENDERER

shall immediately return to QF all documents and data referred to Item 1,
paragraphs (b) (i) and (ii).
The secrecy obligation as set forth in Item 1 above shall not apply:
(a) if and insofar as the fact and/or any of the documents, data and other information
referred to in Item 1 paragraphs (a) and (b) respectively are part of public
knowledge or literature at the date of their receipt by the TENDERER as from such
date;
(b) if and insofar as such fact and/or documents, data and other information become
part of public knowledge or literature to the date of their receipt by the TENDERER
as from such subsequent date;
(c) if and insofar as documents, data and other information similar to such
documents, data and information are already in the possession of the TENDERER
at the date of their receipt by the TENDERER as from such date;
(d) if and insofar as documents, data and other information similar to such
documents, data and information are subsequent to the date of their receipt by the

TENDERER disclosed to TENDERER by a third party whose possession is lawful

and is under no obligation not to disclose as from such subsequent date;
(e) if and insofar as documents, data and other information similar to such
documents, data and information are developed by the TENDERER independently
of the subject Invitation to Tender;
(f) to the use and disclosure of the fact and/or any of the documents, data and other
information referred to in Item 1 paragraphs (a) and (b) respectively made by
TENDERER more than five (5) years after the date when the subject Invitation to
Tender was purchased by TENDERER.

TENDERER shall ensure so far as reasonably possible, that if under the terms
of this declaration any of the documents, data and other information (or the
facts contained therein) referred to in Item 1, paragraph (a) and (b) respectively
come to the knowledge and/or in the possession of any third party through the
actions or fault of the TENDERER, such third party shall also be bound by the
stipulations contained in this declaration.
This declaration shall be construed under and governed by Qatari Law.

Signed

: ..........................

Name

: ..........................

Position held

: . ..........................

On behalf of

..........................

Company

: . ..........................

Address

: . ..........................

Place

: ..........................

Country

: ..........................

Date

: ..........................

PART 1-(G)
TEMPORARY SECURITY PASS APPLICATION FORM

Education City Project

Gate Pass Application

To :

ADE
Qatar Petroleum
Al-Dana Tower
Doha, Qatar
Fax: 974 - 4291023

From:

(Name of Applying Company)

Part 1: To be Completed By Applicant:

Name:
Nationality

R.P./Visa / Qatari ID No.:

Employer:

Passport No.:

Job Title:

Consultant

Contractor /Third Party Employee

Reason for Access:

Contract Ref.
If Required

Validity:
From:

__
dd

__
mm

__
yy

Employers Athorised
Signature & Stamp

To:

__
__
dd
mm
Contact No.

__
yy

Part 2: Access Required

QF/QP Site Office

CM Site Office

Project Site office (Specify which Site)

Site:

Part 3: QF/QP Approval

Approved

Authorized Signature

Rejected

Date

Authorized Signature

Date

PART 1-(H)
DECLARATION OF PRIVATELY OWNED COMPANY

DECLARATION OF PRIVATELY OWNED COMPANY

Tender / MASTER RFQ No. XT12100100

I /We hereby represent the following:

1. The Tenderer is a privately owned Company, registered in the State of Qatar /
registered in ____________________.
2. There are no current Qatar Foundation (QF) or Qatar Petroleum (QP)
employees or their close relatives (spouse, parents, children, brothers, sisters)
having ownership or interest (direct or indirect) in the Company.
or
The names of current QF or QP employees or their close relatives who have
ownership or interest (direct or indirect) in the Company are listed below.

3. Tenderer shall advise QF of any change in ownership during the term of the
CONTRACT.
On behalf of Tenderer (Company name): .
..

Signed

______________________________________________

Name

______________________________________________

Position Held

______________________________________________

Address

______________________________________________
______________________________________________
______________________________________________

Date

______________________________________________

PART 1-(I)
TENDERER CHECK LIST

Tenderer Check- List

Tenderers are advised to ensure that followings points /aspects have been complied
within their offer failing which the Tender may be rejected by QF.

Please tick the box [] which is applicable and cross [x] in the box(es)
whichever is/are not applicable.
The check- list duly filled in must be submitted along with the Tender.

1.a) Whether Bank Guarantee for the required Tender Bond amount strictly in the
Format prescribed has been enclosed with the Tender.
Yes [

No [

1 b) If Yes, following are the details:

i)
ii)
iii)

Name of the Bank:

Value:
Validity of the Guarantee:

2a) Whether completed Form of Tender signed by a person duly authorized to sign
has been enclosed?
Yes [

No [

2b) Whether a valid Power of Attorney document has been attached with the form of
Tender identifying the authorized signatory.
Yes [
2c)

No [

Copy of any required Engineering Registeration attached or not

Yes [

2e)

No [

Copy of the Qatari Commercial Registration attached or not

Yes [

2d)

No [

Secrecy Declaration attached or not

Yes [

No [

2f) Declaration of Privately owned Companies attached or not

Yes [
3.

No [

Have the rates, prices and totals etc been checked thoroughly and prices been
submitted strictly in the price format as per Appendix- B, Schedule of Prices.
Yes [

No [

3a. Whether soft copy of Appendix B in Excel version has been provided by the
Bidder in a separate envelope in commercial package
Yes [

No [

3b. Whether a copy of Appendix B with prices duly blanked out is included in the
technical proposal.
Yes [
4.

No [

Whether all the terms and conditions of the Tender document are accepted and
complied with.
Yes [

No [

If not, enclose details of Articles/Clauses not acceptable in the format as per

attached annexure to the check-list. Tenderer to note that any
exceptions/deviations mentioned elsewhere in the Tender shall not be
considered.
5.a. Has the Tender been prepared in accordance with the Tender document
requirements and all the appendices duly filled in and enclosed.
Yes [

No [

5.b. Whether Contractors QA/QC Plan / Procedure submitted.

Yes [
6.

No [

Are the pages of the Tender submission consecutively numbered and an

indication given in the Form of Tender as to how many pages are contained in
the Tender.
Yes [ ] No [ ]

7.

Experience Criteria Confirmation that the Tenderer/ other agencies meet the
minimum experience criteria indicated in the Tender document.
Yes [

8.

No [

Confirmation of compliance that the Tenderer/ other agencies meet the

requirements of the Scope of Work.
Yes [

9.

No [

Confirmation of compliance that the Tenderer/ other agencies meet the schedule
requirements of the Tender document and that a detailed plan of execution for
all activities is included.
Yes [

No [

10. Confirmation of compliance to mobilize and maintain adequate resources,

manpower, etc as per Scope of Work requirements.
Yes [

No [

11.a) Whether the Tender is submitted by or on behalf of a consortium or joint

venture.
Yes [

No [

11 b) If Yes, all conditions for consortium or joint venture as indicated in this Tender
document is complied with.
Yes [

No [

11 c) Local sponsors / agents details provided or not

Yes [

No [

Tenderers Signature and Company Stamp / Seal

Annexure 1 to Tender Check List

Format for List of Exceptions/Deviations proposed by the Tenderer
Tender Reference
(Clause/Appendix/
Page No)

QF
Tender requirement

Deviation proposed
by the Tenderer

Whether deviations
have time and cost
implications (only
indicate yes/no)

PART 1 (J)
TENDER SUBMISSION FORM

TENDER SUBMISSION FORM

TO:
The Secretary, General Tenders Committee,
Qatar Petroleum,
P.O. Box 3212
6th Floor, Headquarters Building, West Bay,
Doha Qatar
Name of Tenderer

Tender No.

: XT12100100

Tender Title

: CONSTRUCTION OF SOUTH SITE CENTRAL

PLANT No 5 (CP5) FOR QATAR FOUNDATION EDUCATION CITY

Tender Issue Date

: 24/06/2012

Tender Closing Date and Time : 12/08/2012

hours

Time : 11:00

Dear Sirs,
We hereby declare that the accompanying sealed envelopes contain the commercial
and technical proposals, as well as the Tender bond in respect of the above Tender,
and furthermore indemnifies Qatar Petroleum/ Qatar Foundation from and against
any and all liability of whatever nature in respect of the contents of the submitted
packages. It is furthermore declared that . is
authorized to submit the Tender on our behalf (copy of ID card to be provided).
Signed
Name
Position
Address

:
:
:
:

...
...
...
..

Date :

.....

Company : ....
(Company Seal) : .

Acknowledgement of Receipt (*Return to Tenderer)

Tender No.

: XT12100100

Qatar Petroleum hereby acknowledges receipt of .. (*number of

envelopes/packages) sealed packages marked with the Name of Tenderer, Tender
Number and Tender Title set forth above. Qatar Petroleum accepts no liability of
whatever nature in respect of the contents of the submitted packages.

Signed
Name
Position

: ...
: ..
: ..

Date :

.....

PART 2

PROPOSED CONTRACT DOCUMENT

QATAR FOUNDATION FOR EDUCATION,

SCIENCE & COMMUNITY
DEVELOPMENT

CONTRACT NO. XT12100100

FOR

CONSTRUCTION OF SOUTH SITE CENTRAL PLANT No 5

(CP5) FOR QATAR FOUNDATION EDUCATION CITY

BETWEEN
QATAR FOUNDATION FOR EDUCATION,
SCIENCE & COMMUNITY DEVELOPMENT

AND

INDEX TO CONTRACT

SECTION I

FORM OF AGREEMENT

SECTION II

GENERAL CONDITIONS OF CONTRACT

1.

APPENDIX A

SCOPE OF WORK AND SPECIFICATIONS

2.

APPENDIX B

SCHEDULE OF PRICES

3.

APPENDIX C

INSURANCE

4.

APPENDIX D

ADMINISTRATION INSTRUCTIONS

5.

APPENDIX E

CONTRACTOR RESOURCES

6.

APPENDIX F

DRAWINGS

7.

APPENDIX G

MATERIALS, EQUIPMENT AND FACILITIES PROVIDED BY

QF

8.

APPENDIX H

CONTRACT EXECUTION PLAN

SECTION I

FORM OF AGREEMENT

FORM OF AGREEMENT
CONTRACT NO.

: XT12100100

CONTRACT TITLE : CONSTRUCTION OF SOUTH SITE CENTRAL PLANT No 5 (CP5)

FOR QATAR FOUNDATION - EDUCATION CITY
This CONTRACT is made by and between Qatar Foundation for Education, Science &
Community Development, having its principal office in Doha, Qatar, P.O. Box 5825 (hereinafter
called QF)
AND
_________________________________________________________________________,
established under the laws of _____________________________________ having its main
office at _____________________________________ (hereinafter called CONTRACTOR).
QF and CONTRACTOR agree as follows:
(1)

This CONTRACT, comprises this Form of Agreement, the attached General Conditions
of Contract and the Appendices thereto, and embodies the entire agreement between
the PARTIES.

(2)

In this Form of Agreement all capitalized words and expressions shall have the same
meanings as are assigned to them in this Form of Agreement or in the attached General
Conditions of Contract.

(3)

In consideration of CONTRACTOR performing the WORK in accordance with the

CONTRACT, QP shall pay CONTRACTOR a fixed lump sum CONTRACT PRICE, viz.
Qatar Riyals
(QRS
), as
specified in Appendix B.

(4)

The CONTRACT shall be deemed to have come into force on ____________ 201__,
the date of which shall be the EFFECTIVE DATE of the CONTRACT.

(5)

CONTRACTOR shall achieve COMPLETION by the SCHEDULED COMPLETION

DATE which is _______ 201__.

IN WITNESS WHEREOF, the PARTIES have executed this CONTRACT in duplicate on the
dates stated below.
FOR QF :
Signature :_________________________

FOR CONTRACTOR:
Signature:__________________________

(duly authorized)

(duly authorized)

Name

:_________________________

Name

:__________________________

Title

:_________________________

Title

:__________________________

Date

:_________________________

Date

:____________________ _____

SECTION II

GENERAL CONDITIONS OF CONTRACT