Document #: DFL/MR/9.

5/2
Effective Date: 15-12-2009
Revision: 0

Diamond Fabrics Limited
Internal Audit Checklist
(SA 8000:2008)
Page: Page 1 of 8

Sr. No SA 8000
Clause No
Points to be verified Evidence checked Whether
complying
Yes /No
NC /
OBS
Ref

Page1 of 8
To:
Management Representative
Diamond Fabrics Limited

In the light of Internal Audit the following findings statement are reported for your kind action.

Audit No. 1
st


Audit Date

10-12, FEB - 2010

a) Check the age proof of the persons working in the
organization.[Age should be above 15 years]
Personal Files of the
following employees
Mushtaq Ahmad (Sizer)
Card number 156179,
Naeem Sajjd (Clerk)
card no. 153154, Ishfaq
Ahmad (Helper) Card #
159682, Muhammad
Naveed (Weaver) Card
No. 159623, Manzoor
Ahmad (Beam Sr.
Gaitter) Card 107141 ,
Shakeel Ahmad
(Folding Clerk) card No.
103205 were checked
and interviewed
YES
b) Check how subcontractors employees are also covered in
this aspect.
Supplier Evaluation
Form
YES
1. Child labour
c) In case child labour is available check what is the action
taken for remediation of child labour.[Schooling, financial
support]
Child Labour not
engaged
YES
Document #: DFL/MR/9.5/2
Effective Date: 15-12-2009
Revision: 0

Diamond Fabrics Limited
Internal Audit Checklist
(SA 8000:2008)
Page: Page 2 of 8

Sr. No SA 8000
Clause No
Points to be verified Evidence checked Whether
complying
Yes /No
NC /
OBS
Ref

Page2 of 8
d) No child labour shall be engaged. Policy for Prohibition
of Child Labour
Yes
e) Young workers [age:15-18] can be engaged. They should
be assigned jobs which are fit for young persons only.
Young workers register is to be maintained.
N/A -
f) Young workers duty time and schooling shall not exceed 10
hours. Duty hours will not exceed 8 hours. No night shift is
allowed.
N/A -
g) If there is any hazardous work-young workers should not be
exposed to it.
N/A -
h) In the absence of age proof, the competent medical
authoritys certificate of age can be accepted.
As per Child Labour
Procedure
YES
a) Compulsory deposit of money to be employed in the job is
not allowed.
Policy for Prohibition
of forced Labour
YES
b) Ask employees whether their identity cards or certificates
are held by the company as a condition for employment.
Workers Interviewed YES
c) The company should not deduct part of salary to force the
continuation of the workers.
Workers Interviewed YES
d) Check with employees whether such deductions are done. Workers Interviewed YES
e) Check whether security guards are used to force workers to
remain in the job.
No. Forced Labour
Workers Interviewed
YES
f) Compulsory continuation in job (by not allowing the workers
who want to leave the job) is not allowed.
Workers Interviewed YES
g) Check whether the employees have the freedom to resign
and go away if they so desire. There should be no hindrance
on them.
Workers Interviewed YES
2. Forced and
Compulsory
Labour
h) Whether people of external origin (without proper papers)are
held as employees?
N/A -
Document #: DFL/MR/9.5/2
Effective Date: 15-12-2009
Revision: 0

Diamond Fabrics Limited
Internal Audit Checklist
(SA 8000:2008)
Page: Page 3 of 8

Sr. No SA 8000
Clause No
Points to be verified Evidence checked Whether
complying
Yes /No
NC /
OBS
Ref

Page3 of 8
i) Whether bonded labour system is followed by engaging all
members of a family under forcible conditions.
N/A -
j) Can workers refuse overtime? Workers Interviewed YES
a) Check the list of chemicals and their MSDS. Checked during
round MSDS in
Chemical Store
YES
b) Whether safety precautions as per the MSDS are followed? - YES
c) Whether adequate personal protective equipment are
available?(mask, glove etc)
PPE Used the
employees
YES
d) Is there an officer responsible for health and safety? H.S Representative
Nominated
YES
e) Are exits marked clearly Emergency exit
properly marked
YES
f) Whether health and safety training has been given? Health & Safety
Training record of
employees
YES
g) Whether employees are aware of the hazardous associated
with their area of operation and how to protect themselves?
YES
h) Whether adequate personal are trained in fire fighting? Fire party Members
Trained
YES
i) Whether adequate personal are trained in first aid?

First Aid Party
Members Trained
YES
j) Whether emergency preparedness plan is available?

Fire Drill Record YES
k) Whether accident register is maintained?

Accident / Incident
Report Maintained
YES
3 Health and
Safety
l) Whether emergency evacuation points are identified?

Emergency door for
exits are Identified
YES
Document #: DFL/MR/9.5/2
Effective Date: 15-12-2009
Revision: 0

Diamond Fabrics Limited
Internal Audit Checklist
(SA 8000:2008)
Page: Page 4 of 8

Sr. No SA 8000
Clause No
Points to be verified Evidence checked Whether
complying
Yes /No
NC /
OBS
Ref

Page4 of 8
m) Whether sufficient first aid boxes are available? First Aid Box
provided
YES
n) Whether mock drills have been conducted? Fire Drill record YES
o) Fire Cylinder easily access able - NO
p) Monthly Fire Equipment Status properly - NO
NC
Ref-1
q) L.T. Panels have rubber matt. - NO NC
Ref-2
r) Whether emergency plan and the H&S manual are
amended based on experiences?
- YES
s) Whether pregnant women and feeding mothers are given
jobs which are fit for their state?
N/A -
t) Whether proper drinking water is provided? Clearly Marked in
Local Language
YES
u) Whether gang ways have been properly identified and free
of clutter.
Yellow Lines Yes but not
Completed
NC
Ref-3
v) Whether dormitories provided by the company are clean,
safe and have adequate toilets?
Accommodation
Provided
YES
w) Has the company conducted risk analysis on the materials
,processes and equipments[Health and Safety]
- NO
NC
Ref -4
x) Is crche provided when legally required?

N/A -
a) Whether unions are allowed in the company? Company Policy YES
b) How many unions are there? N/A But Worker
representative
YES
4. Freedom Of
Association
And Right To
Collective
Bargaining.
c) Are employees free to join unions(and that of their choice) Company Policy YES
Document #: DFL/MR/9.5/2
Effective Date: 15-12-2009
Revision: 0

Diamond Fabrics Limited
Internal Audit Checklist
(SA 8000:2008)
Page: Page 5 of 8

Sr. No SA 8000
Clause No
Points to be verified Evidence checked Whether
complying
Yes /No
NC /
OBS
Ref

Page5 of 8
d) Whether worker representatives are elected? Worker
representatives
elected
YES
a) Whether equal pay for equal work is given? Wages & Salary
record
YES
b) How promotion decisions are made (among worker
category)
Company Policy YES
c) Whether people of particular religion, region, and sex are
discriminated against?
No Discrimination YES
d) Are pregnant women discriminated against?

N/A -
e) Are women dismissed when found pregnant? N/A -
5. Discrimination
f) Are women subjected to sexual harassment? N/A -
a) Are standing orders available? Updated Labour code

YES
b) Are they followed? As per Law YES
c) How is disciplinary action taken? As per company
Policy
YES
d) Are fines levied as part of disciplinary action? No YES
e) Is physical punishment like beating, illegal confinement etc,
carried out?
No YES
f) What are the legal cases pending related to disciplinary
action?
NONE -
6. Disciplinary
practices
g) Are employees provided a fair opportunity to explain their
side prior to decision on disciplinary action?
Yes, Company Policy YES
Document #: DFL/MR/9.5/2
Effective Date: 15-12-2009
Revision: 0

Diamond Fabrics Limited
Internal Audit Checklist
(SA 8000:2008)
Page: Page 6 of 8

Sr. No SA 8000
Clause No
Points to be verified Evidence checked Whether
complying
Yes /No
NC /
OBS
Ref

Page6 of 8
a) The company exceeds 8 hour duty per day per head NO, Working hours
as per company
Policy,
YES
b) What is the normal overtime level? 2 Hours per day YES
c) Work week cannot exceed 48 hrs. Company Policy YES
d) Overtime shall not exceed 12 hours per week. Company Policy YES
e) Is one day weekly off given? Company Policy YES
f) How are working hours tracked? Manual Record
maintain but Now Up
gradation to
attendance
computerized system
in Process
NO NC
Ref-5
7. Working
hours
g) What is the maximum number of consecutive hours worked? 3, 4 Hours YES
a) Are minimum wages as per regulation paid? Salary / Wages
record
YES
b) Are the minimum wages meeting the basic need
wages[BNW- see guidance note for calculations]
BNW Working YES
c) Are there pay slips with full wage details?[including
explanation of deductions]
Pay slip YES
d) Whether premium rates are paid for overtime Overtime Record YES
e) Salary pay dates to employees Worker Interviewed Yes
8. Remuneration
f) Method of Payments Cash Yes
9. Management
Systems
a) Is there a defined and documented SA policy (in local
language also)?
Company Policies YES
Document #: DFL/MR/9.5/2
Effective Date: 15-12-2009
Revision: 0

Diamond Fabrics Limited
Internal Audit Checklist
(SA 8000:2008)
Page: Page 7 of 8

Sr. No SA 8000
Clause No
Points to be verified Evidence checked Whether
complying
Yes /No
NC /
OBS
Ref

Page7 of 8
b) Is it displayed prominently? display a iron board
in local language
near Maingate
YES
c) Does it include a commitment to meet national laws related
to labour welfare?
- YES
d) Is there a senior officer appointed as SA 8000 MR? MR Authority Letter YES
e) Are there worker representatives who can interact with
management on SA 8000 matters?
Elected Workers
representatives
YES
f) Is the representative freely elected from among workers? Election Record YES
g) Are works committees established? Health & Safety
committee, Works
Council committee.
YES
h) Are top management reviews conducted formally regarding
SA 8000 performance and arrive at divisions for
improvement?
M.R. Meeting YES
i) Is worker training on SA aspects provided? Training Session YES
j) Is SA performance monitored? Audited? Internal Audit YES
k) Are undertakings obtained from suppliers and
subcontractors on compliance to SA 8000 requirements
Supplier evaluation
form
YES
l) Are suppliers checked for minimum SA requirement
compliance prior to registration?
Supplier evaluation
form
YES
m) Are there home workers? N/A -
n) Whether all welfares/safety measures are provided to home
workers?
N/A -
o) Whether home worker records are maintained by the
company?
N/A -
Document #: DFL/MR/9.5/2
Effective Date: 15-12-2009
Revision: 0

Diamond Fabrics Limited
Internal Audit Checklist
(SA 8000:2008)
Page: Page 8 of 8

Sr. No SA 8000
Clause No
Points to be verified Evidence checked Whether
complying
Yes /No
NC /
OBS
Ref

Page8 of 8
p) Whether audits are conducted on home worker? N/A -
q) Root cause analysis is done on all concern and action is
taken to avoid recurrence.
C/A, P/A Procedure YES
r) Is there regular communication with interested parties on SA
8000 performance?
s) Whether company engages in dialogues with interacted
parties on SA compliance.
Proper
Communication
YES
t) Whether company provides access to auditors to verify
compliance.
- YES
identification of Goods in some department found missing - NO o
Ref-6

NOTE: O Means for Observation; NC Means for Nonconformity

Signature of Auditor #1

Mr. Ghulam Sarwar

Signature of Auditor #2

Mr. Rab Nawaz

Signature of Auditor #3

Mr. Muhammad Farooq


Signature of Auditor #3

Mr. Tahir Nasim


Signature of Auditor #5

Mr. Adeel Shahbaz Management
Representative