388 19th Street Oakland, California 94612

DOA Phone 510.238.1122 LMUDA Phone 510.452.4529 Fax 510.452.4530

[email protected] www.downtownoakland.org
[email protected] www.lakemerritt-uptown.org







a.
b.












388 19th Street Oakland, California 94612
DOA Phone 510.238.1122 LMUDA Phone 510.452.4529 Fax 510.452.4530
[email protected] www.downtownoakland.org
[email protected] www.lakemerritt-uptown.org
Downtown Oakland Association/Lake Merritt-Uptown District Association
Joint (S.O.B.O.) Sidewalk Operations Beautification Order Committee
Minutes of February 6, 2014 at 12:00 p.m.
The Leamington Building--1814 Franklin St., 9
th
Floor Conference Room
Present: Martin Ward, Joe Gallardo, David Weltin, Aliza Gallo, Mike Guerra, Courtney Belanger
Absent: Michelle Lane, Lorie Alemania, Nola Montgomery
Staff: Steve Snider/District Manager, Andrew Jones/District Services Manager,
Victoria Decker/Office and Operations Manager, Fiona Simms/Administrative Assistant
Discussions held and decisions made by the SOBO Committee
Subject Discussion Action?
Introductions The meeting was called to order at 12:05 p.m.
and introductions were made.
Public Comment and
Announcements
Andrew announced that the minor
encroachment permit has been revoked from the
property owner and we are now working
towards having the permit added to our master
encroachment permit. Andrew noted that this is
the first time that the City has revoked a minor
encroachment permit.
Andrew also noted that 3 of our Ambassadors,
Randy Lee, Kirk Humbles, and Nikolay Levin were
recently recognized for reaching their 5
th
year as
Ambassadors.
Approval of minutes of
December 18, 2013
The minutes of December 18, 2013 were
presented to the committee for review.
Martin moved and Joe
seconded the motion
to approve the minutes
of December 18, 2013
as presented. The
motion was approved
unanimously.
District Services
Manager Update
Andrew Jones
The City Council approved a plan for Latham
Square that includes an improved public space
with two way traffic which can be easily closed
for events.
Andrew noted that staff recently completed the
winter planting of the 50 planters in the district,
and that we are waiting on the permit to
landscape the Harrison Street median. Staff is
expecting the delivery of 10 more Big Belly trash
compactors for the Uptown district.
Andrew reported that the CCTV system has
been successful in its objectives.
Steve updated the committee on the progress of
the development of the Community Watch
program.
Review of BBB cost
comparison and matrix
Andrew reviewed the hiring challenges that staff
has been facing and the process that staff has
gone through with Block by Block to develop the
proposed payment structure which includes the
addition of an administrative support role and/or
longevity bonuses. There was discussion of how
the new structure impacts Ambassador hours on
the street. The committee proposed adopting
the new structure and requesting additional
funds from Unallocated Carry Forward to
maintain current Ambassador hours.
Review of service
provider goals
The goals were presented to the committee for
review.
Allocation of funds to
repair the art deco
clock at 17
th
and
Broadway
Andrew explained that the glass in the clock was
broken and in its current state, the clock must be
removed and taken to a workshop to be
repaired. He proposed making an upgrade to the
clock that would allow the glass to be replaced
on site. In total the cost of repairing and
upgrading the clock has been quoted at
approximately $7,000. With the upgrade,
replacing the glass in the future would cost less
than $200. It was noted that Bar Dogwood is
expanding into the space next to the clock which
will bring more attention to the corner. David
suggested that we wait ti reinstall the clock until
the construction is completed, and Aliza
suggested that we look into determining
ownership of, and insuring, the clock.
David moved and
Martin seconded the
motion to approve the
allocation of funds
from SOBO: Misc. to
cover the cost of
repairing and
upgrading the Art
Deco Clock at 17
th
Street and Broadway.
The motion was
approved unanimously.
Other There were no other items discussed.
Adjournment The meeting was adjourned at 1:32 p.m.
Minutes taken by: Fiona Simms, Administrative Assistant


388 19th Street Oakland, California 94612
DOA Phone 510.238.1122 LMUDA Phone 510.452.4529 Fax 510.452.4530
[email protected] www.downtownoakland.org
[email protected] www.lakemerritt-uptown.org




Maintenance & Landscape Construction, Inc.


80 Hegenberger Loop Oakland, CA 94621 Phone: 510 569 9660 Fax: 510 569 6160

California Landscape Contractor's Association Standard Bid Form


Name: Downtown Oakland Association Date: 6-9-14
Attn: Andrew Jones
Address: 388 19
th
St.
Oakland, Ca. 94612

Job Location: medians 8
th
-11
th
St

Work to be performed as follows: renovate landscaping
Medians on Broadway from 8
th
-11
th
St

Remove and dispose of existing plant material 1160.00

Add (390) 1 gal plants from existing plant palette 5850.00

Add (18) yards Cal gold recycled mulch 1530.00

Annual work

Remove replace approx. (75) 1 gal plants on yearly basis 1500.00

Add (18) yards Ca gold recycled of mulch 1530.00

Perform (1) irrigation check and at spring start-up of irrigation system (repairs on T/M charge) 150.00

Sub-total for annual work 3180.00
We agree to supply labor and materials in order to execute the work as outlined above in a workmanlike manner for the
sum of: $ 000.00

PAYMENT TERMS:
100% - Due upon completion $


*Prices are based on availability and quantity.
*Prices are subject to change if quantity changes.
*If irrigation repair is necessary it will be charged on a time and material basis.
*Bids subject to review after 30 days.


Acceptance:
Signature Date

TRIMACS





Maintenance & Landscape Construction, Inc.


80 Hegenberger Loop Oakland, CA 94621 Phone: 510 569 9660 Fax: 510 569 6160

California Landscape Contractor's Association Standard Bid Form


Name: Lake Merrit Uptown Association Date: 6-9-14
Attn: Andrew Jones
Address: 388 19
th
St.
Oakland, Ca. 94612

Job Location: replace plants

Work to be performed as follows: replace Grevillea and Salvia plants
Medians from 23rd-25
th
on Broadway and Island at West Grand and Broadway

Remove and replant approx. (160) 1 gal plants from existing plant palette for safety reasons 3200.00

Annual work

Remove and replace approx. (200) 1 gal plants on yearly basis 4000.00

Add (24) yards of Ca gold recycled mulch 1530.00

Perform (1) irrigation check and at spring start-up of irrigation system (repairs on T/M charge) 225.00

Sub-total for annual work 5755.00
We agree to supply labor and materials in order to execute the work as outlined above in a workmanlike manner for the
sum of: $000.00

PAYMENT TERMS:
100% - Due upon completion $


*Prices are based on availability and quantity.
*Prices are subject to change if quantity changes.
*If irrigation repair is necessary it will be charged on a time and material basis.
*Bids subject to review after 30 days.


Acceptance:
Signature Date

TRIMACS



2424 Webster Street | Oakland CA | 94612
Quotation for Bike Fix-it station
Downtown Oakland Business District Association
June 10, 2014
Bay Area Bikes is pleased to provide the Downtown Oakland Business District Association with the
following quotation for a public bike fix-it station and bike pump.
Hardware
The Cycle Aid Station puts the tools where the people need them for public bike maintenance and repair.
With eight common bicycle tools permanently tethered to a bike holder and designed to be placed either
inside or outside, the Cycle Aid Station will meet the spur-of-the-moment maintenance and repair needs
that keep riders on their ride. Included:
o Eight common bicycle tools tethered by stainless steel aircraft cable
o Unique I-beam design eliminates possibility of locking a bike to the station
o ADA-compliant design
o QR code link to maintenance instructions for viewing from a smart phone
The Cycle Air.hs offers the highest security features to ensure that the pump and its components are ready
for action whenever needed. Designed for outdoor use in all climates, the Cycle Air.hs is a perfect
combination of ruggedness, durability and value and is a great solution for campus, city or other public
heavy use settings. Included:
o Solid stainless steel pump rod
o Integrated top mounted pressure gauge
o Hose is cut resistant and durable
o Presta/Schrader serviceable compliant pump head has no removable parts
o Proprietary piston seal
Providers
Saris Cycling and Commercial Parking is a family-owned business in Madison, WI where for over 40 years
the company has produced bike racks and commercial parking solutions. Completely 100% USA-made.
Saris has a long and strong commitment to the environment and to cycling advocacy.
Bay Area Bikes is a locally (woman)-owned, independent bike shop located in Uptown Oakland and in
Jack London Square. We are deeply involved in our community and share a strong commitment to the
environment, public health and safety and to cycling advocacy.
Quote
$1150 pricing includes:
1 Cycle Aid station, color=Essex Green
1 High Security Bike Pump (no gauge, no tools)
All mounting hardware and instructions
Location and set-back recommendations
Shipping
1 year warranty against factory defects

Thank you very much for this opportunity!
Glenda Barnhart
2424 Webster Street | Oakland CA | 94612




2424 Webster Street | Oakland CA | 94612
Quotation for Bike Fix-it station
Lake Merritt / Uptown Business District Association
June 10, 2014
Bay Area Bikes is pleased to provide the Lake Merritt/Uptown Business District Association with the
following quotation for a public bike fix-it station and bike pump.
Hardware
The Cycle Aid Station puts the tools where the people need them for public bike maintenance and repair.
With eight common bicycle tools permanently tethered to a bike holder and designed to be placed either
inside or outside, the Cycle Aid Station will meet the spur-of-the-moment maintenance and repair needs
that keep riders on their ride. Included:
o Eight common bicycle tools tethered by stainless steel aircraft cable
o Unique I-beam design eliminates possibility of locking a bike to the station
o ADA-compliant design
o QR code link to maintenance instructions for viewing from a smart phone
The Cycle Air.hs offers the highest security features to ensure that the pump and its components are ready
for action whenever needed. Designed for outdoor use in all climates, the Cycle Air.hs is a perfect
combination of ruggedness, durability and value and is a great solution for campus, city or other public
heavy use settings. Included:
o Solid stainless steel pump rod
o Integrated top mounted pressure gauge
o Hose is cut resistant and durable
o Presta/Schrader serviceable compliant pump head has no removable parts
o Proprietary piston seal
Providers
Saris Cycling and Commercial Parking is a family-owned business in Madison, WI where for over 40 years
the company has produced bike racks and commercial parking solutions. Completely 100% USA-made.
Saris has a long and strong commitment to the environment and to cycling advocacy.
Bay Area Bikes is a locally (woman)-owned, independent bike shop located in Uptown Oakland and in
Jack London Square. We are deeply involved in our community and share a strong commitment to the
environment, public health and safety and to cycling advocacy.
Quote
$1150 pricing includes:
1 Cycle Aid station, color=Essex Green
1 High Security Bike Pump (no gauge, no tools)
All mounting hardware and instructions
Location and set-back recommendations
Shipping
1 year warranty against factory defects

Thank you very much for this opportunity!
Glenda Barnhart
2424 Webster Street | Oakland CA | 94612