Fire Emergency Plan

Procedure Number: FEP201112 Issue Date: 28th December 2011 Prepared By: Liu Jin Xiang

Contents
1. OBJECTIVE 1.1 The Purpose of the Fire Emergency Plan 1.2 Fire Safety Committee 1.3 Signal for Fire Alarm 1.4 Evacuation Concept 2. ACTION TO BE TAKEN IN EVENT OF AN OUTBREAK OF FIRE 2.1 Informant 2.2 All staff 2.3 Coordinator / Assistant Coordinator 2.4 Fire Wardens / Assistant Fire Wardens 2.5 Chief Security Officer 2.6 Emergency Respond Team 2.7 First Aiders 2.8 Telephone Operator 3. FIRE OCCURRING OUTSIDE OFFICE HOURS 4. PEOPLE WITH DISABILITIES 5. DUTIES AND RESPONSIBILITIES 5.1 Fire Safety Coordinator / Assistant Coordinator 5.2 Fire Warden / Assistant Fire Warden 5.3 Chief Security Officer / Assistant Chief Security Officer 5.4 Emergency Respond Team 5.5 First Aiders 5.6 Telephone Operator 5.7 Person responsible for isolating fire alarm 6. FIRE EVACUATION DRILLS 7. GENERAL 8. APPENDIX Appendix A Name list and contact number of Fire Safety Committee Appendix B Site Plan of Assembly Point Appendix C1 Typical Floor Plan (Shopping Area) Include location of Hose reels, Extinguishers & Alarm Panel Appendix C2 Typical Floor Plan (Office Area) - Include location of Hose reels, Extinguishers & Alarm Panel

Appendix C3 Appendix D1 Appendix D2 Appendix D3 Appendix E Appendix F

Typical Floor Plan (Basement Car park) - Include location of Hose reels, Extinguishers & Alarm Panel Fire Escape Route (Shopping Area) Fire Escape Route (Office Area) Fire Escape Route (Basement Car park) Evacuation Drill Sheet Standard Announcements

1.

Objective 1.1 The purpose of the fire emergency plan a. To ensure the safeguard of human lives in the event of fire b. To establish a systematic and orderly evacuation plan c. To ensure prompt raising of the fire alarm and marshalling of first aid firefighting efforts in the event of fire d. To establish responsibilities of individuals involved in handling emergencies 1.2 Fire Safety Committee The Fire Safety Committee is formed in the building for achieving the above objective. It comprises the following appointment holders: a. b. c. d. e. f. 1.3 Coordinator / Assistant Coordinator Fire Warden / Assistant Fire Warden Chief Security Officer Emergency Respond Team First Aiders Telephone Operator

Signal for fire alarm

The alarm signal for fire is a continuous ringing note resounding from the electricity operated bells on every storey of the building. The fire alarm signal can be raised by: a. Break-glass alarm system b. Automatic heat and smoke detector system c. Automatic sprinkler system 1.4 Evacuation Concept The "two-stage alarm" and "total evacuation" concept are adopted. 1st stage alarm This is the alert signal. When the fire alarm is activated, the alarm bells on all floors shall ring for not less than one minute before it is isolated. Simultaneously, an audio and visual signal will be registered at:

a. The floor sub-panel to indicate the floor zone at which the alarm has been activated b. The main alarm panel located at the Fire Command Center, 1st storey indicates the floor on which the alarm has been activated. c. The approved alarm monitoring company (DECAMS) and Singapore Civil Defence Force (SCDF). d. A general alert announcement will then be broadcast over the public address system. 2nd stage alarm a. There is the signal to commence total evacuation. Upon Confirmation of a fire situation, the evacuation announcement shall be made via the public address system in phrases in beginning with: 1) The floor where the fire is (fire floor) 2) Two floors above the fire floor 3) Two floors below the fire floor a. The rest of the floors will be evacuated on subsequent phases depending on the situation. Notwithstanding the above, a total evacuation of the building may be declared in extreme cases. 2. Action to be taken in even of an outbreak of fire 2.1 Informant The person who discovers the fire shall immediately: a. Raise the alarm by activating the nearest fire alarm break-glass call point b. Notify Fire Safety Manager (Tel No: 87654321) and Singapore Civil Defence Force (Tel No: 995) of the activation of fire alarm and state the following: 1) 2) 3) 4) Location of the fire Nature of fire, if known Injury to personnel, if known Informants particulars and contact number

The caller shall not replace the telephone set until the address has been repeated by the operator at the SCDF Control Room.

c. Attempt to extinguish any incipient fire without taking personal risk. Fight the fire ONLY if: 1) The Fire Department has been notified. 2) The fire is small and is not spreading to other area 3) Escaping the area is possible by backing up to the nearest exit 4) The fire extinguisher is in working condition and personnel are trained to use it.

2.2

All Staff a. Upon hearing the fire alarm, all staff shall stop their work, lock important documents, close doors, shut down electrical equipment etc and evacuate immediately guided by their respective Fire Wardens. b. When evacuating, do not panic but quickly walk down the staircase by the nearest exit and proceed to the assembly area. Do not use lifts. c. The assembly point is located at outside of the building (see Appendix B Plan) d. All staff / customers shall not re-enter the building once at the assembly point unless instructed otherwise by the SCDF Officer in attendance.

2.3

Coordinator / Assistant Coordinator On hearing the fire alarm: a. Ensure that the Singapore Civil Defence Force (SCDF) has been notified of the fire b. Proceed to Fire Command Centre and ascertain location of the fire from the main alarm panel and ensure that the fire fighting team has been mobilized to respond to the alarm c. Ensure that the first fire alarm bell has been isolated after ringing for not less than one minute d. Ensure that the first alert announcement has been made on all floors e. Ensure that the Fire Warden on the fire floor has been instruct to investigate the cause of alarm and report status f. Standby to receive status report from the fire warden / leader

of the fire fighting team on the fire floor and access the need to declare total evacuation of the premises If the fire fighting team reports that:

The situation is under control Instruct the telephone operator to announce message text It is a false alarm Instruct the telephone operator to announce message text Evacuation is necessary Initiate phase evacuation procedure. Instruct telephone operator to announce text 2 (See Appendix F) on select call to floors requiring evacuation and message text 2A for floors on standby. Co-ordinate evacuation by initiating the various phase of evacuation as necessary. g. Ensure that the building evacuation status is monitored at the Fire Command Centre h. Report the condition of the fire and number of persons missing, if any, to the SCDF Officer upon his arrival at the Fire Command Centre. i. Ensure that the necessary keys are readily available at the Fire Command Centre. Fire Wardens / Assistant Fire Wardens

2.4

On hearing the fire alarm: a. All fire warden and assistant fire warden shall check the fire alarm sub-panel and conduct a physical check to determine whether the alarm originates from their floor/storey b. Alert everyone on his floor/storey to evacuate in an orderly manner using the nearest exit c. Check all offices, stores, toilet etc to ensure that no one is left behind d. Ensure that the disabled, pregnant woman etc if present in their storey are given particular attention during evacuation e. Leave the building after ascertaining that all the occupants of the floor have complied with his order f. On reaching the assembly area, conduct a roll call of the staff present and report to the coordinator in person of the evacuation status 2.5 Chief Security Officer

a. Ensure that all main entrances and exits to/from the building are adequately manned to prohibit unauthorized entry and also to intensify patrolling in the vicinity of the building b. Ensure that a security personnel directs the SCDF officer on his arrival to the FCC (in Fault reporting center) c. Ensure that security personnel are detailed to direct traffic to facilitate the movement of evacuates at points where they cross roads to reach assembly point d. Ensure that the building evacuation status is monitored at the assembly point through reports obtained from the fire wardens 2.6 a. Emergency Respond Team Upon hearing the fire alarm, members of the fire fighting team shall ascertain the location of the fire from the main fire alarm panel and use the fire lift to go to two storeys below the fire floor and proceed to the fire floor via staircase A member of the fire fighting team shall then bring the fire lift down to the 1st storey and await the arrival of the Singapore Civil Defence Force The fire fighting team shall attempt to extinguish or control the fire without taking personal risk, before the arrival of the Singapore Civil Defence Force The fire fighting team shall comprise one team leader / assistant team leader and four team members First Aiders The First Aiders shall get ready the first aid equipment, proceed to designated assembly area and set up First Aid Point. 2.8 Telephone Operator On hearing the fire alarm, the telephone operator at Fire Command Center shall immediately notify the SCDF (Tel: 995) of the activation of the fire alarm and state the following:1. Location of the building: XYZ Building 2. Telephone Number: 3. Building Address: The caller shall not replace the telephone set until the address has been repeated by the operator at the SCDF control room

b.

c.

d.

2.7

3.

Fire occurrence outside office hours In the event of an outbreak of fire after normal working hours, the Fault Reporting Center shall confirm with the Singapore Civil Defence Force and notify the following persons: Co-ordinator: Assistant Co-ordinator: Building Management: Mr / Ms. Mr / Ms Mr / Ms Mr / Ms HP: HP: HP: HP:

4.

People with disabilities a. People with disabilities, particularly those who require wheelchairs or aids for walking may require assistance to evacuate the building or be aware the alarms are sounding. b. If such people are with a groups members, the group should assist the person to evacuate and the Coordinator should be informed of the event at the assembly point. The Coordinator should also be informed when the person is safely evacuated. c. If insufficient people are available to offer effective assistance, the disabled person should be taken to a room that is safe and that they can easily be rescued from. d. Disabled people trapped and alone in a building should shut themselves in a room with a telephone and dial 6647-5167 to inform Building Security of their situation and location.

5.

Duties and responsibilities 5.1 a. b. Fire Safety Coordinator / Assistant Coordinator Represent the management of the building in respect of all fire safety matters Has the full responsibility for 1. 2. 3. Establishment of a Fire Safety Committee Training of the employees Preparation, drafting and putting into force the Fire Emergency Plan

c. Ensure that the approved Fire Emergency Plan is abided by all staff of the building. d. Ensure that exits, fire prevention and fire fighting systems are in good order through regular inspections

e. Record the date and time of each evacuation drill conducted on a form. This form must be kept in the office of the Coordinator for verification purposes f. Appoint one person as the acting Coordinator during his absence from the building g. Responsible to ensure training of responsible employees, within the building who are physically fit, to perform first aid fire-fighting. h. Ensure that exits, fire prevention and fire fighting systems are in good order through regular inspections. i. Ensure that fire extinguishers and hose reels along with the fire fighting/protection systems are kept in good working condition. 5.2 Fire Wardens / Assistant Fire Wardens a. Be familiar with the Fire Emergency Plan and means of escape of the building b. Be familiar with the operation of the fire alarm system and the use of first aid firefighting equipment. c. Acquaint any new employees with the Fire Emergency Plan including his/her specific role (if any) during an emergency. d. Liaise and coordinate with each other. e. Ensure that exit doors are kept closed and unlocked, corridors, lobbies and staircases are free from obstruction 5.3 a. b. Chief Security Officer / Assistant Chief Security Officer Be familiar with the Fire Emergency Plan and means of escape of the building. Ensure that the security personnel are well versed with their roles as described in the Fire Emergency Plan. Emergency Respond Team a. To know fully the location and operation of the fire alarm system b. Be familiar with the Fire Emergency Plan, location of staircases, exits and emergency exits. c. Be familiar with the location and use of first aid firefighting equipment d. Be familiar with basic fire fighting procedure 5.5 First Aiders a. Be familiar with the Fire Emergency Plan, location of staircases, exits and emergency exits

5.4

b. Be familiar with First Aid c. Assist in organizing and set up first aid point d. Ensure all first aid items are fully equipped 5.6 Telephone Operator a. To know the Fire Emergency Plan and telephone number of the Singapore Civil Defence Force and other essential emergency telephone numbers. b. Be familiar with the messages to be announced under the various phases of evacuation. 5.7 Person responsible for isolating fire alarm Be fully conversant with the Fire Emergency Plan, location and operation of the fire alarm system. 6. Fire evacuation drills a. Fire evacuation drills shall be conducted at least once a year b. All personnel in the building shall participate in the drill 7. Appendices Appendix A Appendix B Appendix C1 Appendix C2 Appendix C3 Appendix D1 Appendix D2 Appendix D3 Appendix E Appendix F Name list and contact number of Fire Safety Committee Site Plan of Assembly Point Typical Floor Plan (Shopping Area) Include location Hose reels, Extinguishers & Alarm Panel Typical Floor Plan (Office Area) - Include location of Hose reels, Extinguishers & Alarm Panel Typical Floor Plan (Basement Car park) Include location of Hose reels ,Extinguishers & Alarm Panel Fire Escape Route (Shopping Area) Fire Escape Route (Office Area) Fire Escape Route (Basement Car park) Evacuation Drill Sheet Standard Announcements

Appendix A

Names and Contact Numbers Of Fire Safety Committee Members

Name Designation Overall in charge Fire Safety Coordinator Assistant Fire Safety Coordinator Chief Security Office Assistant Chief Security Office Fire Warden 1 Fire Warden 2 Fire Warden 3 Fire Warden 4,5,6 Assistant Fire Wardens 1 Assistant Fire Wardens 2 Assistant Fire Wardens 3 Assistant Fire Wardens 4,5,6 Evacuation Assembly Point Controller Fire Evacuation Team Coordinator First Aid Team Leader Contact no

Appendix B

Site Plan of Assembly Point

Assembly Point

Our Building

Assembly Point

Building

Appendix C1

Shopping Area 1st to 6th Storey Fire Safety Equipment Layout

Hose Reel Alarm Panel Manual Callpoint Extinguisher

Appendix C2

Office Area7th to 40th StoreyFire Safety Equipment Layout

Hose Reel Alarm Panel Manual Callpoint Extinguisher

Appendix C3

Basement CarparkB1 to B3Fire Safety Equipment Layout

Hose Reel Alarm Panel Manual Callpoint Extinguisher

Appendix D1

Fire Escape Route (Shopping Area)

1st to 6th Storey

Appendix D2

Fire Escape Route (Office Area)

7th to 40th Storey

Appendix D3

Fire Escape Route (Basement Carpark)

B1 to B3

Appendix E

EVACUATION DRILL RECORD SHEET

I, the undersigned, designated as coordinator of the fire drill held by _____________in the premises of __________ hereby certify that all the facts shown on the line or lines herein below opposite my signature are correct and further that each drill was successfully conducted in full compliance with the approved fire emergency plan.

Appendix F

STANDARD ANNOUNCEMENTS
TEXT 1 (In the event of activation of fire alarm in the building) Ladies and gentlemen, your attention, please. The fire alarm has been activated in the building. We are investigating the situation. Please remain calm and stand-by your speakers for further instruction. Thank you. (Announce Twice) TEXT 2 (In the event of a need to evacuate from the building) Ladies and gentlemen, your attention, please. There exists an emergency situation in the building. Please evacuate by the nearest exit staircase and obey all instructions given by the Fire Wardens. Remember to avoid the use of lifts. (Announce Twice) TEXT 2A (Message to be announced to floor remaining in the alert mode when phase evacuation of other floors is in progress) Ladies and gentlemen, your attention, please. There exist an emergency situation in the building. Our fire fighting team is now dealing with the situation. All occupants please remain calm and stand by your speakers for further instruction. TEXT 3 (In the event where evacuation is not required) Ladies and gentlemen, your attention, please. The emergency situation is now under control. We regret for any inconvenience caused. Thank you. (Announce Twice) TEXT 4 (In the event of a false fire alarm) Ladies and gentleman, your attention, please. We have investigated the situation and found it to be a false alarm. We regret for any inconvenience caused. Thank you. (Announce Twice)