ProjectFileIndex A4 PDF

80088
ll00f8 0080ll8l8 $0llN8f0

P.O. Box 1011
4801 BA Breda
Rotterdamseweg 183c
2629 HD Delft
The Netherlands

RB_ProjectFileIndex.doc http://www.red-bag.com
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Project Filing Index
Standard
3 May 2001

80088
P.O. Box 1011
4801 BA Breda
Rotterdamseweg 183c
2629 HD Delft
The Netherlands

2 of 18

Index

1. Contract and Financial
2. Correspondence
3. Information Records
4. Project Control
5. Engineering Documents
6. Requisitions
7. Account Files by PO Number
8. Vendor Information
9. Procurement Control Documents
10. Construction
11. Miscellaneous
12. Mechanical Catalog
13. Project History Report
14. Health, Safety and Environment
15. Quality Assurance Records
16. Obsolete Master Copies

80088
P.O. Box 1011
4801 BA Breda
Rotterdamseweg 183c
2629 HD Delft
The Netherlands

3 of 18

1. Contract and Financial

1.1. Inquiry Documents
1.2. Proposal
1.3. Contract and Letter of Intent
1.3.1. Contract with Client
1.3.2. Contract with Partner(s)
1.4. Estimate and Budget
1.5. Change Orders
1.5.1. Office Change Orders and Registers
1.5.2. Field Change Orders and Register
1.5.3. Project Change Bulletins
1.6. Invoices
1.7. Job Cost Reports
1.7.1. Executive Summary Reports (internal)
1.7.2. HO Cost Reports
1.7.3. Procurement Cost Reports
1.8. Other Confidential Matters
1.9. Vendor List
1.10. Project Procedures
1.10.1. PPEM, Project Procedure and Execution Manual PPE-001
1.10.2. Project File Index PP-002
1.10.3. Document Distribution Schedule PP-003
1.11. Progress Reports for External Publication

Note: Keep all above in separate "confidential" file.

80088
P.O. Box 1011
4801 BA Breda
Rotterdamseweg 183c
2629 HD Delft
The Netherlands

4 of 18

2. Correspondence

2.1. Letters
2.1.1. Letters to Client RCL-001
2.1.2. Letters from Client CRL-001
2.1.3. Letters to other Red-Bag Offices RORL-001
2.1.4. Letters from other Red-Bag Offices ORRL-001
2.1.5. Letters to Partner RPL-001
2.1.6. Letters from Partner PRL-001
2.1.7. Letters to Field office RFL-001
2.1.8. Letters from Field office FRL-001
2.1.9. Letters to Others ROL-001
2.1.10. Letters from others ORL-001
2.2. Facsimile
2.2.1. Faxes to Client RCF-001
2.2.2. Faxes from Client CRF-001
2.2.3. Faxes to other Red-Bag Offices RORF-001
2.2.4. Faxes from other Red-Bag offices ORRF-001
2.2.5. Faxes to Partner RPF-001
2.2.6. Faxes from Partner PRF-001
2.2.7. Faxes to Field Office RFF-001
2.2.8. Faxes from Field office FRF-001
2.2.9. Faxes to Others ROF-001
2.2.10. Faxes from Others ORF-001
2.2.11. Faxes to Vendors (before P.O. placement) RVF-001
2.2.12. Faxes from Vendors (before P.O. placement) VRF-001
2.3. Interdepartmental Correspondence (by originator, chronological order),
including: telephone communication notes/memos/e-mails
2.3.1. Project Management
2.3.2. Project Engineering
2.3.3. Process
2.3.4. Instrumentation
2.3.5. Electrical
2.3.6. Mechanical
2.3.7. Piping
2.3.8. Civil
2.3.9. Quality Assurance
2.3.10. Health Safety Environment
2.3.11. Red-Bag Management
2.3.12. Red-Bag Sales
2.3.13. Procurement/Subcontracts
2.3.14. Project Control - Estimating
2.3.15. Project Control-Planning
2.3.16. H.O. Construction
2.3.17. Project Secretary

80088
P.O. Box 1011
4801 BA Breda
Rotterdamseweg 183c
2629 HD Delft
The Netherlands

5 of 18

3. Information Records

3.1. Minutes of Meetings
3.1.1. M.O.M. within Red-Bag MOMR-001
3.1.2. M.O.M. with Client MOMC-001
3.1.3. M.O.M. with Partner MOMP-001
3.1.4. M.O.M. with Subcontractors MOMS-001
3.1.5. M.O.M. with Field MOMF-001
3.1.6. M.O.M. with Others (excluding Vendors) MOMO-001
3.1.7. M.O.M. with Vendors before P.O. placement MOMV-001
3.2. Reports General
3.2.1. Report of Visit REPV-001
3.2.2. Report of Job Execution REPE-001
3.3. Transmittals
3.3.1. To Client
3.3.2. From Client
3.3.3. To other Red-Bag offices
3.3.4. From other Red-Bag offices
3.3.5. To Partner
3.3.6. From Partner
3.3.7. To Others
3.3.8. From Others
3.3.9. To Field office
3.3.10. From Field office
3.4. Information Received
3.4.1. Transmittal package from Client and Approvals DR-001
3.4.2. Transmittal package from other Red-Bag office
3.4.3. Transmittal package from partner
3.4.4. Transmittal package from others

80088
P.O. Box 1011
4801 BA Breda
Rotterdamseweg 183c
2629 HD Delft
The Netherlands

6 of 18

4. Project Control

4.1. Progress Reports (internal project team)
4.1.1. Reports by Disciplines
4.1.2. Requisition Tracking, refer also 6.1.1
4.1.3. Isometric Release
4.1.4. Project Engineering Control, refer also 5.1.5
4.2. Manhour Estimate by Disciplines
4.3. Manhour/Cost Status Reports
4.3.1. Manhour report
4.3.2. PCs usage
4.3.3. 2D CAD
4.3.4. 3D CAD
4.4. Schedules
4.4.1. Master Barchart
4.4.2. Level 3
4.4.3. Level 4
4.5. Bulk Quantity Reports
4.5.1. Piping Quantity Report
4.5.2. Electrical Quantity Report
4.5.3. Instrumentation Quantity Report
4.5.4. Civil Concrete Quantity Report
4.5.5. Civil Structural Steel Quantity Report

80088
P.O. Box 1011
4801 BA Breda
Rotterdamseweg 183c
2629 HD Delft
The Netherlands

7 of 18

5. Engineering Documents

5.1. Project Engineering Documents
5.1.1. Work Split with Client and/or partner(s)
5.1.2. Work Packages for Project Engineers
5.1.3. Basic Engineering and Design Data (or design specifications)
5.1.4. Detail Engineering and Design Data (or design specifications)
5.1.5. Control and Tracking Lists
5.1.6. Flowsheet Revision Sheets
5.1.7. Plotplan Revision Sheets
5.1.8. Change Order Coordination
5.1.9. Value Engineering
5.2. General Technical Specifications
5.2.1. Towers SP-A-01
5.2.2. Buildings SP-B-01
5.2.3. Piping SP-C-01
5.2.4. Steel SP-D-01
5.2.5. Electrical SP-E-01
5.2.6. Fire Protection SP-F-01
5.2.7. Special Equipment SP-G-01
5.2.8. Heaters & Stacks SP-H-01
5.2.9. Foundations and Paving SP-J-01
5.2.10. Instruments SP-K-01
5.2.11. Drums & Tanks SP-M-01
5.2.12. Insulation SP-N-01
5.2.13. Pumps & Compressors SP-P-01
5.2.14. Sewers & Drains SP-Q-01
5.2.15. Painting SP-R-01
5.2.16. Site Development & Misc. SP-S-01
5.2.17. Heat Exchangers SP-T-01
5.2.18. Air Coolers SP-TA-01
5.3. Process Documents
5.3.1. Calculations (Hydraulics, Relief Loads)
5.3.2. Heat and Material Balance/PT Profiles
5.3.3. Process Data Sheets (PDS)
5.3.4. Operating Manual/Process Control and Safeguarding Philosphy
5.3.5. Start-up and Operating Reports
5.3.6. Process package from Licensor
5.3.7. Flow Sheets
5.3.7.1. Process Flow Diagrams (PFD) 106
5.3.7.2. Piping and Instrumentation Diagrams (P&IDs) 107
5.3.7.3. Utility Flow and Distribution Diagrams (UFDs) 108
5.3.8. System Engineering
5.3.8.1. Equipment List 105
5.3.8.2. Line Tables 109

80088
P.O. Box 1011
4801 BA Breda
Rotterdamseweg 183c
2629 HD Delft
The Netherlands

8 of 18

5.4. Piping Design
5.4.1. General and Unit Plotplans 101
5.4.2. Piping Area Keyplan 102
5.4.3. (continue as per attachment)
5.5. Piping Support
5.5.1. Pipe Support 210
5.6. Vessel Design
5.6.1. Towers 301
5.7. Civil Design
5.7.1. Site Development 401
5.7.2. Piling Plan 402
5.8. Architectural Design
5.8.1. Buildings 471
5.9. Underground Piping Design
5.9.1. Schematic Sewer Layout 490
5.10. Electrical Design
5.10.1. Key Diagrams and HV One Line Diagrams 501
5.11. Control Systems Design
5.11.1. Instrument Schedule 601
5.12. Structural Steel Design
5.12.1. Structural Steel Location Plan 701
5.13. Authority Engineering
5.13.1. Classification List of Equipment 910

80088
P.O. Box 1011
4801 BA Breda
Rotterdamseweg 183c
2629 HD Delft
The Netherlands

9 of 18

6. Requisitions

6.1. General
6.1.1. Requisition Status Report, refer also 4.1.2
6.1.2. Requisition Reports
6.2. Static Equipment (as per A.M.T account, refer also 5.2)
6.3. Rotating Equipment (as per P account, refer also 5.2)
6.4. Special Equipment (as per G, H account, refer also 5.2)
6.5. Instruments (as per K account, refer also 5.2)
6.6. Electrical (as per E account, refer also 5.2)
6.7. Piping (as per C account, refer also 5.2)
6.8. Civil & Steel (as per D account, refer also 5.2)
6.9. Subcontracts
6.9.1. Mechanical Erection A-0001
6.9.2. Buildings B-0001
6.9.3. Pipe Fabrication and Erection C-0001
6.9.4. Structural Steel Erection D-0001
6.9.5. Electrical Installation E-0001
6.9.6. Civil Work J-0001
6.9.7. Instrument Installation K-0001
6.9.8. Insulation N-0001
6.9.9. Revamp existing pressure vessel M-0001
6.9.10. Sewers Q-0001
6.9.11. Painting R-0001
6.9.12. Site Development S-0001

80088
P.O. Box 1011
4801 BA Breda
Rotterdamseweg 183c
2629 HD Delft
The Netherlands

10 of 18

7. Account Files by PO Number

Folders are to be arranged and to contain relevant information as follows:
Right Side:
requisition for bid/purchase (incl. data sheets and drawings)
invitation to bid with names of vendors
quotations and correspondence
bid analysis
purchase order and amendments
Left Side:
all correspondence, etc., after placing of purchase order.
inspection reports
expediting reports
vendor documents
Design drawings not included in a requisition to be filed in a separate file (i.e. covering non
equipment) accounts B, C, D, E, F, J, K, N, Q, R, S (refer also 5.2).

8. Vendor Information

8.1. Information by purchase order number, including VP routing transmittals.
8.2. Spare parts Quotations, recommendation and relevant drawings by P.O. No.
8.3. Operating and maintenance instructions.

80088
P.O. Box 1011
4801 BA Breda
Rotterdamseweg 183c
2629 HD Delft
The Netherlands

11 of 18

9. Procurement Control Documents

9.1. Equipment and Material Purchasing
9.1.1. Procurement Plan
9.1.2. Inquiry/Purchase Order Status Reports
9.1.3. Material Status Reports
9.1.4. Vendor Print Control Status Reports
9.2. Subcontracting
9.2.1. Subcontracts Plan
9.2.2. Bid Packages (per subcontract)
9.2.3. Signed Contracts, Purchase Orders and Form of Tender Updates per Subcontract
9.3. Back charges
9.4. Extra Work Authorizations
9.5. Payment Certificates
9.6. Field Purchase Orders

Note: Keep all above in separate "confidential" file.

80088
P.O. Box 1011
4801 BA Breda
Rotterdamseweg 183c
2629 HD Delft
The Netherlands

12 of 18

10. Construction
10.1. Construction Plan
10.2. Field Reports and Photographs
10.3. Monthly Construction Progress Reports
10.4. Material Receiving Notices
10.5. Out Shipment Reports
10.6. Over, Short and Damage Reports
10.7. Final Construction Report
11. Miscellaneous
11.1. Notebooks
11.2. Third Party Reference Documents
11.3. General Vendor Information
12. Mechanical Catalog
12.1. Catalog/design book/record book information, refer also to 8.
13. Project History Report
13.1. Notes and input.
14. Heath, Safety and Environment
14.1. Home Office HSE Plan
14.2. Site HSE Plan
14.3. Safety Audits and Taglists of Model Reviews
14.4. Constructability Reviews and Risk Analysis
15. Quality Assurance Records
15.1. Project Quality Plan
15.2. Audit Reports
15.3. Multi-discipline Reviews
16. Obsolete Master Copies
16.1. Engineering Flow Diagrams
16.2. Utility Flow Diagrams
16.3. Line Designation Tables
16.4. Plotplans

Attachment:: Drawing Lead Number List

80088
P.O. Box 1011
4801 BA Breda
Rotterdamseweg 183c
2629 HD Delft
The Netherlands

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Drawing Lead Number List

Subject Lead No. Notes

General

Special 01 thru 99
See UD-800, UE-110 100 thru 149

Piping Section UD - 100

Not used 150
General and Unit Plot Plans 152 Piping Area Keyplans 151
Connections at Plot Limits 154 Spare 153
Spare 154
Piping Arrangement Drawings 155 thru 184 (1)
Miscellaneous Piping at Rotating Equipment 185
Spare 186 thru 189
Utility Stations Location Plan / Details 190
Steam Tracing Header Systems 191
Tracing Manifolds for Steam Supply / Condensate Collection 192
Spare 193 thru 198
Piping Release Schedule 19

Pipe Support and Stress Section UD- 200

Not used 200
Pipe Support (except yard support steel) 210 thru 227
Spare 228
Spare 229
Pipe Stress Calculations, Flexibility Analysis 230
Spare 231 thru 294
Special 295 thru 299

Static Equipment Section UD-300

Not used 300
Towers or Columns 301 thru 309
Reactors 310 thru 319
Vessels or Drums 320 thru 339
Tanks 340 thru 349
Filters 350 thru 359
Heat Exchangers/Aircoolers 360 thru 379
Special Equipment 380 thru 389
Loading Table 390
Job Standards 391
Spare 392
See UE 384-387 393 thru 399
Civil Section UD-400

Not used 400
Site Development 401 (2)
Piling Plans 402
Foundation Location Plans 403
Paving Plans 404 (3)

80088
P.O. Box 1011
4801 BA Breda
Rotterdamseweg 183c
2629 HD Delft
The Netherlands

14 of 18

Rc Details of Sewer Boxes 405
Road Lay-out 406
Fence Lay-out 407
Spare (e.g., details of dikes/bundwalls) 408
Tank Pads 409
Rc Foundations and other rc items at or Below Grade 410 thru 449
Rc Superstructures 450 thru 464
MTOs 465
Bid Packages 466
Architectural Section UD-410
Not used 470
Architectural Work (buildings) 471 thru 484
Special 485
Quantification (material take-off) 486

U/G Piping Section UD-420

Schematic Sewer Layout 490
Flow Rate Drawings 491
Construction Plans U/G 492
Section and Details U/G 493
Spare 494
Sub Soil Drainage 495
Spare 496
Schematic Fire Protection 497 (13)
Spare 498 thru 499

Electrical Section UD-500

Not used 500
Key Diagrams and HV One Line Diagrams 501
LV One Line Diagram 502
Control and Wiring Diagram 503
Trench/Tray Layout 504
Area Classification 505
Communications Systems (layout and wiring) 506
Cable Lists, Summary and Take Off 507
Data Lists Electrical Equipment 508
Substation Equipment Layout 509
Substation Cable Layout 510
Power Layouts 511 thru 519 (4)
Building Lighting Layout 520 (4)
Lighting Layouts for Plant Areas 521 thru 529 (4)
Typical Earthing Systems 530 (4)
Earthing Layouts for Plant Areas 531 thru 539 (4)
Temporary Installations 540 thru 549
Cathodic Protection 550 thru 559
Spare 560 thru 594

80088
P.O. Box 1011
4801 BA Breda
Rotterdamseweg 183c
2629 HD Delft
The Netherlands

15 of 18

Control Systems Section UD-600

Not Used 600
Instrument Schedule 601
Instrument Main Panel/Desk Layout 602
Instrument Main Panel/Desk Construction 603
Instrument Proces Piping 604
Instrument Air Piping (Field Part) 605
Instrument Heat Tracing 606
Instrument Mounting Details 607
Instrument Wiring Control Center 608
Instrument Schematic Diagrams 609
Field Layouts for Location of Instruments 610
Overall Field Coordination Plan 611
Instrument Control Center Layout 612
list of Instrument Cables 613
Analyser Piping Details 614
Group Identification Instr. Power Supply 615
Instr. Control Loop Diagrams (Air/Electr.) 616
Semi Graphic for Instrument Panel 617
Instrument Field Wiring Diagrams 618
Instrument Logic Interlock Diagrams 619
Instrument Field Layouts Airheader, Trunk and Trench 620
Analyser Sample lines/Gas Det. 621
Local Instrument Panels/Plates 622
Field Cable Pulling Plan 623
Analyzer Building 624
Insulation Details for Instr. 625
Instrument Loop Diagrams (No control) 626
Spare 627
Pneumatic Instr. Tube Diagrams 628
Functional Logic Diagrams 629
Philosophies for Instr. Design 630
Spare 631 thru 639
Instr. Sub Contr. Work Description 640
Spare 641 thru 649
Instr. Drawing List (Att. to Req.) 650
Instrument Data Sheets 651
Instrument Calculations 652
Spare 653 thru 689
Instrument Data Flow Sheets 690
Design Data Instruments 691
Spare 692 thru 694
Structural Steel Section UD-700 (5)

General Steel Design 700
Subcontracts (Req. Spec.) Preparation/Input 701
MTO (Material Take-off and Estimates) 702
Spare 703 thru 709
Equipment Structures 710 thru 719
Piperacks 720 thru 729
Steel Support from Vertical Equipment 730 thru 739
Steel Support from Horizontal Equipment (miscellaneous) 740 thru 749

80088
P.O. Box 1011
4801 BA Breda
Rotterdamseweg 183c
2629 HD Delft
The Netherlands

16 of 18

Miscellaneous Yard Structures 750 thru 759
Special Steel Items (Heaters, Stacks, Package Units) 760 thru 769
Spare 770 thru 774
Building Structures (related to Architectural) 775 thru 779
Support to Other Disciplines 780
Spare 781 thru 784
Vendor Prints 785
Spare 786 thru 788
CAD System Downtime Registration 789
Follow-up 790
Spare 791 thru 794
As Builts 795
Spare 796 thru 799
Flowsheet Drafting Section UD-800
Plant Block Flow and Integration Schemes 105
Process/Utility Flow Diagrams & Material Balances 106
Process and Utility Engineering Flow Diagrams 107
Utility Distribution Diagrams 108
Interconnecting Diagrams 109
Demolition Diagrams 110
Material Selection Flow Diagrams 111
Pressure Temperature Profile 112
Safeguarding Diagrams 113
Cause and Effect Diagrams 125

Process Engineering UE-110

Basis of Design Document (incl. Interface matrix) 101
Process Descriptions 102
Spare 103
Spare 104
See UD-800 105 thru 113
Spare 114
Spare 115
Equipment List 116
Line List 117
Service List 118
Utility , Catalysts and Chemical Summary 119
Hazardous Materials List 120
Spare 121
Control Narratives 122
Safeguarding Narratives 123
Safeguarding Memorandum 124
See UD-800 125
Spare 126
Hazop Study Report 127
Safety Reports 128
Spare UE-115/116 129
Study Reports 130
Spare 131
Relief Valve Data Sheets 132
Relief Valve Summary 133
Instrument Process Data Sheets 134
Spare 135

80088
P.O. Box 1011
4801 BA Breda
Rotterdamseweg 183c
2629 HD Delft
The Netherlands

17 of 18

Spare 136
Pump Calculation Sheets 137
Relief Load Calculation Sheets 138
Spare 139
Spare 140
Operating Manual 141
Commissioning Manual 142
Commissioning Diagrams 143
Tray Checks Report 144
Start up Report 145
Test Run Report 146
Close Out Report 147
Spare 148
Spare 149
Environmental Engineering UE-115/UE-116
Not used 800
Environmental 801
SHWE 802
Not used 803 thru 809
Authority Engineering UE-250
Stoomwezen Line list 901 Stoomwezen, Wet Milieubeheer (6)
Noise Report 905 Wet Milieubeheer (12)
Classif. Lists of Equipment 910 Stoomwezen, Wet Milieubeheer (7)
Pump Lists 911 Stoomwezen, Wet Milieubeheer
Calculations 912 Stoomwezen, Wet Milieubeheer (8)
Process Schemes/Diagrams 913 Wet Milieubeheer (9)
Plot Plans and Sections 914 Wet Milieubeheer (9)
Underground Plans 915 WVO-permits
Building Layouts and Sections 916 Building permits
Safety Documents 917 NAM-projects (10)
Write-ups/Reports/Specifications 918 (11)
and Correspondence
Miscellaneous Drawings/Sketches/ 919 (11 )
Texts and Requisitions

Piping Engineering UE-313

Stoomwezen Systems S01 thru S99
Mechanical Engineering UE-384/387

Noise Report (See UE-250) - (12)
List of Lubricants 393
Fire Hazardous Areas Location 394
Schematic Fire Protection (See UD 420) - (13)
Fire Proofing Summary Skirts and Structures 395
Summary Fire Protection Equipment and Systems 396
Schematics HV AC 397
Insulation/Painting Summary 398
Insulation/Fire Proofing Details 399

80088
P.O. Box 1011
4801 BA Breda
Rotterdamseweg 183c
2629 HD Delft
The Netherlands

18 of 18

Notes
1. Allocate a separate lead number to each piping area. All studies, drawings, details and material lists shall refer
to subject area lead number.
Elements of piping work, that are more conveniently handled on a project bases rather than on an area basis,
such as steam tracing miscellaneous small piping at pumps and utility stations, will be allocated separate lead
numbers in the applicable group.
ISOs do not have a suffix number, instead the string DNNN shall be added e.g., 1111-0000155-D040
2. Include cut and fill studies, layout and details of roads, railroads, dikes and fencing. In general studies
necessary for construction purpose or required to obtain any type of agreement shall be given a formal
registration number.
3. Include details of manholes, catch basins and other small items associated with the paving or grading
4. Combine on one drawing if possible however without causing confusion
5. The requisition listed below can only contain drawings with lead numbers as indicated.
Lead Requisition No.
710 719 DS001
720 729 DS002
730 749 DS003
750 759 DS004
760 769 G/H/P/TA
775 779 DS005 or DS006

6. Generated from project line list
7. Generated form project equipment list extended with (Stoomwezen/Wet Mileubeheer) Authority requirements
8. Hazard Category Calculations for (Stoomwezen) Authority projects and environmental calculations prepared by
UE-250 or others
9. Generated from project documents for application purpose
10. So-called Hazardous Area drawings (Mijnwezen); not the same as Electrical Area Classifications!
11. Under this number also collating work for applications can be executed (e.g., for Mijnwezen and also for
coloring of drawings)
12. Provided by Noise Specialist (UE-384) or Noise Consultant
13. Design by Mechanical Specialist

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