The document provides information on writing a report, including the different types of reports, their common structures, features of reports, and features of a good report. It discusses how reports are designed to convey useful information to readers, and that they typically present information systematically with facts, conclusions, and recommendations. Reports can be informational, analytical, or persuasive, and contain different sections and structures depending on their type, such as a title page, introduction, discussion, and references. Features of good reports include having a clear purpose, logical arrangement, supported key points, and correct grammar.
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The document provides information on writing a report, including the different types of reports, their common structures, features of reports, and features of a good report. It discusses how reports are designed to convey useful information to readers, and that they typically present information systematically with facts, conclusions, and recommendations. Reports can be informational, analytical, or persuasive, and contain different sections and structures depending on their type, such as a title page, introduction, discussion, and references. Features of good reports include having a clear purpose, logical arrangement, supported key points, and correct grammar.
The document provides information on writing a report, including the different types of reports, their common structures, features of reports, and features of a good report. It discusses how reports are designed to convey useful information to readers, and that they typically present information systematically with facts, conclusions, and recommendations. Reports can be informational, analytical, or persuasive, and contain different sections and structures depending on their type, such as a title page, introduction, discussion, and references. Features of good reports include having a clear purpose, logical arrangement, supported key points, and correct grammar.
Copyright:
Attribution Non-Commercial (BY-NC)
Available Formats
Download as DOCX, PDF, TXT or read online from Scribd
The document provides information on writing a report, including the different types of reports, their common structures, features of reports, and features of a good report. It discusses how reports are designed to convey useful information to readers, and that they typically present information systematically with facts, conclusions, and recommendations. Reports can be informational, analytical, or persuasive, and contain different sections and structures depending on their type, such as a title page, introduction, discussion, and references. Features of good reports include having a clear purpose, logical arrangement, supported key points, and correct grammar.
Copyright:
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CATEGORY A : INDIVIDUAL TASK (40%)
1. SEARCH THE INTERNET AND OTHER READING MATERIALS AND PRINT OUT AT LEAST TWO RELEVENT ARTICLES FOR THE FOLLOWING : TYPES OF REPORT FEATURES OF A REPORT
2. READ, HIGHLIGHT AND PRESENT THE MAIN IDEAS IN EACH OF THE ARTICLES IN THE FORM OF GRAPHIC ORGANIZERS.
DEFINITION OF REPORT DEFINITION OF REPORT REPORT ARE DESIGNED TO CONVEY AND RECORD INFORMATION THAT WILL BE PRACTICAL USE TO THE READER. IT IS ORGANIZED INTO DISCRETE UNITS OF SPECIFIC AND HIGHLY VISIBLE INFORMATION.
TYPES OF REPORT
Informational Inform or instruct present information Reader sees the details of events, activities or conditions. No analysis of the situation, no conclusion, no recommendations.
Analytical Written to solve problems Information is analyzed. Conclusions are drawn and recommendations are made
Persuasive An extension of analytical reports: main focus is to sell an idea, a service, or product.
Difference between Reports and Correspondence Reports usually have a more diverse audience, more than one purpose and more detailed information.
Proposals are the most common type.
Reports are written for different purposes. They therefore contain different information and structures, including headings and subheadings, and these form the outline of the report. The table below shows the sections commonly found in these types of reports.
Common report structures
Short report
Science report
Business report
Title page Introduction Discussion Recommendations References
Complete and Compact Document : Report is a complete and compact written document giving updated information about a specific problem.
Systematic Presentation of Facts : Report is a systematic presentation of facts, figures, conclusions and recommendations. Report writers closely study the problem under investigation and prepare a report after analyzing all relevant information regarding the problem.
Prepared in Writing : Reports are usually in writing. Writing reports are useful for reference purpose. It serves as complete, compact and self-explanatory document over a long period.
Provides Information and Guidance : Report is a valuable document which gives information and guidance to the management while framing future policies.
Self-explanatory Document : Report is a comprehensive document and covers all aspects of the subject matter of study. It is a self-explanatory and complete document by itself.
Acts as a Tool of Internal Communication : Report is an effective tool of communication between top executives and subordinate staff working in an organization. It provides feedback to employees and to executives for decision making.
Acts as Permanent Record : A report serves as a permanent record relating to certain business matter. It is useful for future reference and guidance.
Time Consuming and Costly Activity : Report writing is a time consuming, lengthy and costly activity as it involves collection of facts, drawing conclusion and making recommendations.
FEATURES OF A GOOD REPORT
Before you hand in your report, check it over one more time. The checklist below includes all the key elements of a good report; use it to assist you in this final, but crucial, step.
Is the purpose of the report clear?
Have you considered the needs/characteristics of the reader(s)?
Does the report cover all the key points?
Does the report cover all the key points?
Are key points supported by evidence?
Is the information included accurate and relevant to the purpose?
Is the report arranged in a logical manner, and easy to follow?
Are headings/numbering clear?
Is the report written using plain and simple English?
Is the language appropriate for the reader?
Is the tone of the report appropriate?
Can unnecessary words be deleted?
Is the grammar, punctuation and spelling correct?
Have figures and tables been used, and cited, appropriately?
If illustrations have been included, are they clear?
Have all sources and references been acknowledged, in the main body and at the end in a list of references? 9
