Archived Information

U.S. DEPARTMENT OF EDUCATION

OFFICE OF SPECIAL EDUCATION AND REHABILITATIVE SERVICES
WASHINGTON, D.C. 20202-2649

2005 APPLICATION KIT FOR NEW GRANTS

UNDER
THE REHABILITATION SERVICES ADMINISTRATION
TRAINING PROGRAM

REHABILITATION TRAINING:
SPECIAL PROGRAMS -- National Clearinghouse of
Rehabilitation Materials
CFDA NUMBER: 84.275A

FORM APPROVED
OMB No. 1820-0018, EXP. DATE 02/28/2007
ED FORM 424, OMB APPROVED

DATED MATERIAL - OPEN IMMEDIATELY

CLOSING DATE: June 13, 2005
 TABLE OF CONTENTS
SECTIO
N PAGE
Dear Applicant Letter A A-1
Important Application Information A A-2 to A-5

Division of Resource Development: Competition Manager B B-1

RSA Regional Office Training Representatives C C-1

Notice Inviting Applications for New Awards D D-1 to D-21

Title III of the Rehabilitation Act and Associated Regulations E E-1 to E-16
o Section 302: Training E-1
o Part 385: Rehabilitation Training E-5
o Part 386: Rehabilitation Training-- Rehabilitation Long-Term Training E-13

Selection Criteria for Applications F F-4

Application Transmittal Instructions G G-1

o Applications Submitted Electronically G-1
a. "Applications Delivered by Mail" G-1
b. " Applications Delivered by Hand/Courier Service" G-2
o Please Note: New Electronic Submission Policy G-2
a. " Electronic Submission is Required" G-3
b. " Exception to Electronic Submission Requirement" G-3

Application Forms H
Part I: Federal Assistance Face Page (ED 424)
Part II: Budget Information
Part III: Program Narrative and Schedule of Trainee Expense
Part IV: Assurances, Certifications, Disclosures
o Assurances - Non-Construction Programs
o Certifications Regarding Lobbying; Debarment, Suspension and Other
Responsibility Matters, and Drug-Free Workplace Requirements
o Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion - Lower Tier Covered Transaction
i
o Disclosure of Lobbying Activities

SECTIO
N PAGE
Important Notices I I-1
o Submission of Training Materials to the National Clearinghouse (NCHRTM) I-1
o New Provision in the Department of Education’s General Education
Provisions Act (GEPA) I-2
o Estimated Burden Statement for GEPA Requirement I-2
o The Government Performance and Results Act (GPRA) I-3
o Important Notice to Prospective Participants/USDE Grant and
Contract Programs I-4
o Superintendent of Documents U. S. Printing Office: Commerce Business Daily I-5
o Executive Order 12372 - Intergovernmental Review: State Single
Point of Contact I-6
o Intergovernmental Review Of Federal Programs I-7
o State Single Points Of Contact (SPOCs) I-8 to I-11
o Survey on Ensuring Equal Opportunity for Applicants I-12
o Survey Instructions on Ensuring Equal Opportunity for Applicants I-13

Application Check List and Common Questions and Answers J J-1

o Application Check List J-1
o If you are unable to submit application electronically via the ED e-Application.... J-1 to J-2
o Common Questions and Answers J-3 to J-4
o How does the invitational, competitive and absolute priorities differ? J-4
√ Invitational Priority J-4
√ Competitive Priority J-4
√ Absolute Priority J-4
o DUNS Number Instructions J-5
o Grant Application Receipt Acknowledgment J-6

ii
iii
Dear Applicant:

The Secretary invites new applications under the Rehabilitation Training: -- Special Programs:
National Clearinghouse of Rehabilitation Materials. Please take a few moments to read this letter
carefully as it includes important information related to the grant competition.

The Rehabilitation Services Administration (RSA) has funded a clearinghouse for rehabilitation
training material since 1961. Over the years, the clearinghouse has facilitated the development and
dissemination of material for use in the training of rehabilitation personnel. Regulations for the
Rehabilitation Training program in 34 CFR 385.42 states that a set of any training materials
developed under the Rehabilitation Training program must be submitted to any information
clearinghouse designated by the Secretary. The project funded under this priority would be
designated to receive training materials developed by other projects during the project’s duration.
Users of the clearinghouse cover the range of rehabilitation providers, but most frequently include
State vocational rehabilitation agency personnel, rehabilitation counselors, rehabilitation educators,
community rehabilitation program personnel, and advocates for individuals with disabilities.

The present competition includes a Final Priority that must be addressed by applicants. The
Secretary has identified a maximum possible project period of 60 months. The Secretary believes
that at least 36 months will be necessary to meet the requirements of the priority. The Secretary
will assess during the third year of the project period, whether there is a need to provide funding
beyond 36 months.

Applicants may contact their Regional Office Representative for Training or the Competition
Manager to discuss any matters relating to this competition. Regional Office Representatives are
indicated in Section C of this kit. The Competition Manager is Dr. Edward R. Smith. He may be
reached by telephone at (202) 245-7602 or by E-mail at [email protected].

Sincerely,

Timothy C. Muzzio, Ph.D.

Director
Division of Resource Development
Rehabilitation Services Administration

A-1
 NOTICE OF FINAL PRIORITY
BACKGROUND:

The Rehabilitation Services Administration (RSA) has funded a clearinghouse for rehabilitation
training material since 1961. Over the years, the clearinghouse has facilitated the development and
dissemination of material for use in the training of rehabilitation personnel. Regulations for the
Rehabilitation Training program in 34 CFR 385.42 states that a set of any training materials
developed under the Rehabilitation Training program must be submitted to any information
clearinghouse designated by the Secretary. The project funded under this priority would be
designated to receive training materials developed by other projects during the project’s duration.
Users of the clearinghouse cover the range of rehabilitation providers, but most frequently include
State vocational rehabilitation agency personnel, rehabilitation counselors, rehabilitation educators,
community rehabilitation program personnel, and advocates for individuals with disabilities.

The Secretary has identified a maximum possible project period of 60 months. The Secretary
believes that at least 36 months will be necessary to meet the requirements of the priority. The
Secretary will be assessing, during the third year of the project period, whether there is a need to
provide funding beyond 36 months. Under 34 CFR 75.105(c)(3) and section 302(a)(1) of the
Rehabilitation Act of 1973, as amended (the Act), The Secretary gives an absolute preference to
applications that meet this absolute priority:

PRIORITY:

Under 34 CFR 75.105(c)(3) and section 302(a)(1) of the Rehabilitation Act of 1973, as amended
(the Act), The Secretary gives an absolute preference to applications that meet this absolute
priority:

Projects must--

• Demonstrate experience and capacity to provide for a National Clearinghouse of Rehabilitation

Training Materials;

• Identify and gather rehabilitation information and training materials for use in preparing pre-
service and in-service education and training for rehabilitation personnel;

• Disseminate, in a cost-effective manner, rehabilitation information and state-of-the-art training

materials and methods to rehabilitation personnel to assist them in achieving improved
outcomes in vocational rehabilitation, supported employment, and independent living; and

• Provide linkages and policies for the exchange of information and referral to inquiries with
other existing clearinghouses and information centers supported by the U.S. Department of
Education, including the Education Resources Information Center and the National
Rehabilitation Information Center.
Important Application Information

Several factors will result in automatic rejection of your application. Please be sure your
application addresses each appropriately:

A-2
• The maximum funding levels contained in section "D" of this application kit are strictly
enforced. Failure to adhere to them will result in rejection of your application.

• Part III of the application narrative, is where you, the applicant, address the selection criteria
used by reviewers in evaluating the application. The applicant must limit Part III to the
equivalent of no more than 50 pages, using the following standards:

(1) A “page” is 8.5” x 11”, on one side only with 1” margins at the top, bottom, and both sides.

(2) You must double space (no more than three lines per vertical inch) all text in the
application narrative, including titles, headings, footnotes, quotations, references, and
captions, as well as all text in charts, tables, figures, and graphs.

If you use a proportional computer font, you may not use a font smaller than a 12-point font or an
average character density greater than 18 characters per inch. If you use a nonproportional font or
a typewriter, you may not use more than 12 characters per inch.

The page limit does not apply to Part I, the cover sheet; Part II, the budget section, including the
narrative budget justification; Part IV, the assurances and certifications; or the one-page abstract,
the resumes, the bibliography, or the letters of support. However, you must include all of the
application narrative in Part III.

If, in order to meet the page limit, you use print size, spacing, or margins smaller than the
standards specified in this notice, the Secretary will not consider your application for funding.

Please remember that appendix material is considered supplemental material to support or show
evidence-supporting statements made in the narrative. They are neither requested nor expected to
consider appendix material in rating applications.

You are required to allow your State Vocational Rehabilitation agency an opportunity to review
and comment on your application. Please be sure that this requirement is documented in your
application. Failure to comply with this requirement will also result in rejection of your
application.

• Applicants must include a detailed description of strategies that will be utilized to recruit and
train individuals so as to reflect the diverse populations of the United States as part of the effort
to increase the number of individuals with disabilities, and individuals who are from
linguistically and culturally diverse backgrounds, who are available to provide rehabilitation
services. Applications lacking this information will not be reviewed.

All applicants in this competition should budget for a project director’s orientation to be held in
Washington, D.C., in October of each year (tentative). This meeting is usually held in conjunction
with the National Rehabilitation Education Conference (jointly sponsored by RSA, the National
Council on Rehabilitation Education and The Council of State Administrators of Vocational
Rehabilitation). Grantees are encouraged to attend the National Rehabilitation Education
Conference annually, and may use project funds for this purpose.

Applications for new projects in response to this announcement should become familiar with the

A-3
selection criteria contained in this application kit (see Section F). These criteria will be used by
reviewers and Rehabilitation Services Administration (RSA) staff to evaluate all applications.
Your application should respond to each identified criterion since failure to do so will put your
application at a significant disadvantage.

Reviewers of applications report that an application written in a format that follows the peer
review criteria and contains a separate budget section, greatly facilitates the review process.

Such a format would appear as follows:

SECTION A: Application face page

SECTION B: Budget pages/budget narrative
SECTION C: Abstract (one page)
SECTION D: Narrative (not to exceed 50 pages):
Need for the Project
Significance
Quality of Project Design
Quality of Project Service
Quality of Project Personnel
Adequacy of Resources
Quality of Management Plan
Quality of Project Evaluation
SECTION E: Appendices (assurances/certifications, one-page resumes, bibliography,
letters of support, etc)

Cost sharing of at least ten percent of the total cost of the project is required of grantees under
the Rehabilitation Training Program. Under 34 CFR 75.562, it is not possible for grantees to
identify the difference between a negotiated indirect cost rate and the eight percent maximum
indirect cost rate applicable to training grants as the non-Federal share of the cost of a project.

EDUCATION DEPARTMENT GENERAL ADMINISTRATIVE REGULATIONS (EDGAR)

Rehabilitation Training Program grants are subject to the requirements of the Education
Department General Administrative Regulations at 34 CFR Parts 74, 75, 77, 79, 80, 81, 82, 85, 86,
and 99. These regulations set forth all general rules affecting application submittal, review, grant
awarding, and post-award administration of Department of Education grant programs.

Rehabilitation training projects are subject to the requirements for “Intergovernmental Review of
Department of Education Programs and Activities,” found in 34 CFR Part 79 of EDGAR. If your
State has established a process for intergovernmental review, you must use that process.
Applicants should review the material in this kit for information on the intergovernmental review
process.

APPLICATION PROCEDURES

Applicants for multi-year projects are required to provide detailed budget information for
each of the five (5) project years. The Department will determine at the time of the initial award,
the funding levels for each year of the grant award. RSA requires annual Performance and
financial status reports, and uses those reports to determine progress and to make a decision as to
whether or not to continue funding the project. These reports must be submitted to the designated
RSA Project Officer.

A-4
APPLICATION TRANSMITTAL INSTRUCTIONS

Applications must be submitted electronically. You must submit your grant application through
the Internet using the software provided on the e-Grants Web site (http://e-grants.ed.gov) by 4:30
p.m. (Washington, DC time) on the application deadline date. The regular hours of operation of
the e-Grants website are 6:00 a.m. Monday until 7:00 p.m. Wednesday; and 6:00 a.m. Thursday
until midnight Saturday (Washington, DC time). Please note that the system is unavailable on
Sundays, and after 7:00 p.m. on Wednesday for maintenance (Washington, DC time). Any
modifications to these hours are posted on the e-Grants Web site.

Applicants may contact their Regional Office Representative for Training or the Competition
Manager to discuss any matters relating to this competition. Regional Office Representatives for
Training are indicated in Section C of this kit. The Competition Manager is Dr. Edward R.
Smith. He can be reached by telephone at (202) 245-7602 or by e-mail at:
[email protected].

A-5
A-6
 SECTION B

DIVISION OF RESOURCE DEVELOPMENT

COMPETITION MANAGER

RSA Central Office Contact

Edward R. Smith, Rh. D.
Competition Manager
U. S. Department of Education,
Rehabilitation Services Administration
Potomac Center Plaza, 525 12th Street SW,
Washington D.C., 20202-2800.
Telephone (202) 245-7602
Fax: (202) 245-6591
E-mail: [email protected]

B-1
 SECTION C
RSA Regional Representatives for Training
Region I Region IV
(CT, ME, MA, NH, RI, and VE) (AL, FL, GA, KY, MS, KY, MS, NC, SC, and
Mr. John Nelson TN)
Regional Representative for Training Ms. Mary Davis
U.S. Department of Education, OSERS Regional Representative for Training
Rehabilitation Services Administration U.S. Department of Education, OSERS
J.W. McCormack Bldg, Room 502 Rehabilitation Services Administration
Boston, MA 02109 61 Forsyth Street SW, Suite 18T91
Telephone: 617-223-4089 Atlanta, GA 30303
TTY: 617-223-4097 Telephone: 404-562-6328
Fax : 617-223-4573 TTY: 404-562-6347
e-mail: [email protected] Fax: 404-562-0655
e-mail: [email protected]

Region II Region V
(NJ, NY, Puerto Rico, and the Virgin (IL, IN, MI, OH, MN, and WI)
Islands) Ms. Jeanette Shell
Ms. Janice Plumer Regional Representative for Training
Regional Representative for Training U.S. Department of Education, OSERS
U.S. Department of Education, OSERS Rehabilitation Services Administration
Rehabilitation Services Administration 111 North Canal Street, SU 1048
75 Park Place, Room 1208 Chicago, IL 60606-7204
New York, NY 10007 Telephone: 312-886-8631
Telephone: 212-637-6446 Fax: 312-353-8621
TTY: 212-264-4028 e-mail: [email protected]
Fax: 212-264-3029
e-mail: [email protected]

Region III Region VI

(DE, MD, PA, VA, WV, and DC) (AR, LA, NM, OK, and TX)
Dr. Ralph N. Pacinelli Ms. Martha Garber
Regional Commissioner Regional Representative for Training
U.S. Department of Education, OSERS U.S. Department of Education, OSERS
Rehabilitation Services Administration Rehabilitation Services Administration
The Wanamaker Bldg, Suite 512 Harwood Center
100 Penn Square East 1999 Bryan Street, Suite 2740
Philadelphia, PA 19107 Dallas, TX 75201-6817
Telephone: 215-656-8531 Telephone: 214-880-4927
TTY: 215-656-6186 TTY: 303-844-6079
Fax: 215-656-6188 Fax: 214-880-4931
e-mail: [email protected] e-mail: [email protected]

Region VII Region IX

(IA, KS, MO, and NE) (American Samoa, AZ, NV, CA,

C-1
Ms. Geraldine Harris Commonwealth of the Northern Mariana
Regional Representative for Training Islands, Guam, and HI)
U.S. Department of Education, OSERS Gayle E, Palumbo, Ph.D.
Rehabilitation Services Administration Regional Representative for Training
10220 North Executive Hills Blvd., 5th Fl Rehabilitation Services Administration
Kansas City, MO 64153 U.S. Department of Education, OSERS
Telephone: 816/880-4102 50 United Nations Plaza, Room 215
TTY: 816/891-0985 San Francisco, CA 94102
Fax: 816/891-0807 Telephone: 415-556-4071
e-mail: [email protected] TTY: 415-437-7845
Fax: 415-437-7848
e-mail: [email protected]

Region VIII Region X

(CO, MT, ND, SD, UT, and WY) (AK, ID, OR, and WA)
Ms. Martha Garber Ms. Kathleen West-Evans
Regional Representative for Training Regional Representative for Training
U.S. Department of Education, OSERS U.S. Department of Education, OSERS
Rehabilitation Services Administration Rehabilitation Services Administration
Harwood Center 915 Second Avenue, Room 2848
1999 Bryan Street, Suite 2740 Seattle, WA 98174-1099
Dallas, TX 75201-6817 Telephone: 206/220-7848
Telephone: 214/880-4927 TTY: 206/220-7849
TTY: 303/844-6079 Fax: 206/220-7842
Fax: 214/880-4931 e-mail: [email protected]
e-mail: [email protected]

C-2
 SECTION D

NOTICE INVITING APPLICATIONS FOR NEW AWARDS

D-1
D-1
4000-01-U

DEPARTMENT OF EDUCATION

Office of Special Education and Rehabilitative Services

Overview Information

Rehabilitation Training -- National Clearinghouse of

Rehabilitation Training Materials

Notice inviting applications for new awards for fiscal year

(FY) 2005.

Catalog of Federal Domestic Assistance (CFDA) Number:

84.275A

Dates:

Applications Available: April 28, 2005.

Deadline for Transmittal of Applications: June 13, 2005.

Deadline for Intergovernmental Review: August 11, 2005.

Eligible Applicants: States and public or nonprofit

agencies and organizations, including Indian tribes and

institutions of higher education.

Estimated Available Funds: $300,000.

Estimated Number of Awards: 1.

Note: The Department is not bound by any estimates in this

notice.

Project Period: Up to 60 months.

Full Text of Announcement

I. Funding Opportunity Description

D-2
Purpose of Program: The Rehabilitation Training program

supports projects to ensure skilled personnel are available

to provide rehabilitation services to individuals with

disabilities through vocational, medical, social, and

psychological rehabilitation programs, through supported

employment programs, through independent living services

programs, and through client assistance programs. The

program supports projects to maintain and upgrade basic

skills and knowledge of personnel employed to provide

state-of-the-art service delivery systems and

rehabilitation technology services.

Priority: This priority is from the notice of final

priorities for this program, published in the Federal

Register on December 5, 1994 (59 FR 62502).

Absolute Priority: For FY 2005, this priority is an

absolute priority. Under 34.105(c)(3), we consider only

applications that meet this priority.

This priority is:

National Clearinghouse of Rehabilitation Training

Materials

The project must--

• Demonstrate experience and capacity to provide for a

national clearinghouse of rehabilitation training

materials;

D-3
 • Identify and gather rehabilitation information and

training materials for use in preparing pre-service and in-

service education and training for rehabilitation

personnel;

• Disseminate, in a cost-effective manner,

rehabilitation information and state-of-the-art training

materials and methods to rehabilitation personnel to assist

them in achieving improved outcomes in vocational

rehabilitation, supported employment, and independent

living; and

• Provide linkages and policies for the exchange of

information and referral of inquiries with other existing

clearinghouses and information centers supported by the

U.S. Department of Education, including the Educational

Resources Information Center and the National

Rehabilitation Information Center.

Program Authority: 29 U.S.C. 772.

Applicable Regulations: (a) The Education Department

General Administrative Regulations (EDGAR) in 34 CFR parts

74, 75, 77, 79, 80, 81, 82, 84, 85, and 86. (b) The

regulations for this program in 34 CFR part 385, except

§385.31.

Note: The regulations in 34 CFR part 79 apply to all

applicants except federally recognized Indian tribes.

D-4
Note: The regulations in 34 CFR part 86 apply to

institutions of higher education only.

II. Award Information

Type of Award: Discretionary grants.

Estimated Available Funds: $300,000.

Estimated Number of Awards: 1.

Note: The Department is not bound by any estimates in this

notice.

Project Period: Up to 60 months.

III. Eligibility Information

1. Eligible Applicants: States and public or

nonprofit agencies and organizations, including Indian

tribes and institutions of higher education.

2. Cost Sharing or Matching: A grantee must provide

a match of at least 10 percent of the total cost of the

project under the Rehabilitation Training -- National

Clearinghouse of Rehabilitation Training Materials program

(Section 302(a)(1) of the Rehabilitation Act of 1973, as

amended).

Note: Under 34 CFR 75.562(c), an indirect cost

reimbursement on a training grant is limited to the

recipient's actual indirect costs, as determined by its

negotiated indirect cost rate agreement, or eight percent

of a modified total direct cost base, whichever amount is

D-5
less. Indirect costs in excess of the eight percent limit

may not be charged directly, used to satisfy matching or

cost-sharing requirements, or charged to another Federal

award.

IV. Application and Submission Information

1. Address to Request Application Package: Education

Publications Center (ED Pubs), P.O. Box 1398, Jessup, MD

20794-1398. Telephone (toll free): 1-877-433-7827. FAX:

(301) 470-1244. If you use a telecommunications device for

the deaf (TDD), you may call (toll free): 1-877-576-7734.

You may also contact ED Pubs at its Web site:

www.ed.gov/pubs/edpubs.html or you may contact ED Pubs at

its e-mail address: [email protected]

If you request an application from ED Pubs, be sure to

identify this competition as follows: CFDA number 84.275A.

Individuals with disabilities may obtain a copy of the

application package in an alternative format (e.g.,

Braille, large print, audiotape, or computer diskette) by

contacting the Grants and Contracts Services Team, U.S.

Department of Education, 400 Maryland Avenue, SW., room

5075, Potomac Center Plaza, Washington, DC 20202-2550.

Telephone: (202) 245-7363. If you use a

telecommunications device for the deaf (TDD), you may call

the Federal Relay Service (FRS) at 1-800-877-8339.

D-6
 2. Content and Form of Application Submission:

Requirements concerning the content of an application,

together with the forms you must submit, are in the

application package for this competition.

Page Limit: Part III of the application, the application

narrative, is where you, the applicant, address the

selection criteria that reviewers use to evaluate your

application. You must limit Part III to the equivalent of

no more than 50 pages, using the following standards:

• A “page” is 8.5” x 11”, on one side only, with 1”

margins at the top, bottom, and both sides.

• Double space (no more than three lines per vertical

inch) all text in the application narrative, including

titles, headings, footnotes, quotations, references, and

captions, as well as all text in charts, tables, figures,

and graphs.

• Use a font that is either 12 point or larger or no

smaller than 10 pitch (characters per inch).

• The page limit does not apply to Part I, the cover

sheet; Part II, the budget section, including the narrative

budget justification; Part IV, the assurances and

certifications; or the one-page abstract, the resumes, the

bibliography, or the letters of support. However, you must

include all of the application narrative in Part III.

D-7
 We will reject your application if--

• You apply these standards and exceed the page limit;

or

• You apply other standards and exceed the equivalent

of the page limit.

3. Submission Dates and Times:

Applications Available: April 28, 2005.

Deadline for Transmittal of Applications: June 13, 2005.

Applications for grants under this competition must be

submitted electronically using the Electronic Grant

Application System (e-Application) available through the

Department’s e-Grants system. For information (including

dates and times) about how to submit your application

electronically or by mail or hand delivery if you qualify

for an exception to the electronic submission requirement,

please refer to section IV. 6. Other Submission

Requirements in this notice.

We do not consider an application that does not comply

with the deadline requirements.

Deadline for Intergovernmental Review: August 11, 2005.

4. Intergovernmental Review: This program is subject

to Executive Order 12372 and the regulations in 34 CFR part

79. Information about Intergovernmental Review of Federal

D-8
Programs under Executive Order 12372 is in the application

package for this competition.

5. Funding Restrictions: We reference regulations

outlining funding restrictions in the Applicable

Regulations section of this notice.

6. Other Submission Requirements: Applications for

grants under this competition must be submitted

electronically, unless you qualify for an exception to this

requirement in accordance with the instructions in this

section.

We will reject your application if you submit it in

paper format unless, as described elsewhere in this

section, you qualify for one of the exceptions to the

electronic submission requirement and submit, no later than

two weeks before the application deadline date, a written

statement to the Department that you qualify for one of

these exceptions. Further information regarding

calculation of the date that is two weeks before the

application deadline date is provided later in this section

under Exception to Electronic Submission Requirement.

a. Electronic Submission of Applications.

Applications for grants under Rehabilitation Training

-- National Clearinghouse of Rehabilitation Training

Materials—CFDA Number 84.275A must be submitted

D-9
electronically using e-Application available through the

Department’s e-Grants system, accessible through the e-

Grants portal page at: http://e-grants.ed.gov

While completing your electronic application, you will

be entering data online that will be saved into a database.

You may not e-mail an electronic copy of a grant

application to us.

Please note the following:

• You must complete the electronic submission of your

grant application by 4:30 p.m., Washington, DC time, on the

application deadline date. The e-Application system will

not accept an application for this competition after 4:30

p.m., Washington, DC time, on the application deadline

date. Therefore, we strongly recommend that you do not

wait until the application deadline date to begin the

application process.

• The regular hours of operation of the e-Grants Web

site are 6:00 a.m. Monday until 7:00 p.m. Wednesday; and

6:00 a.m. Thursday until midnight Saturday, Washington, DC

time. Please note that the system is unavailable on

Sundays, and between 7:00 p.m. on Wednesdays and 6:00 a.m.

on Thursdays, Washington, DC time, for maintenance. Any

modifications to these hours are posted on the e-Grants Web

site.

D-10
 • You will not receive additional point value because

you submit your application in electronic format, nor will

we penalize you if you qualify for an exception to the

electronic submission requirement, as described elsewhere

in this section, and submit your application in paper

format.

• You must submit all documents electronically,

including the Application for Federal Education Assistance

(ED 424), Budget Information--Non-Construction Programs (ED

524), and all necessary assurances and certifications.

• Any narrative sections of your application should be

attached as files in a .DOC (document), .RTF (rich text),

or .PDF (Portable Document) format.

• Your electronic application must comply with any

page limit requirements described in this notice.

• Prior to submitting your electronic application, you

may wish to print a copy of it for your records.

• After you electronically submit your application,

you will receive an automatic acknowledgment that will

include a PR/Award number (an identifying number unique to

your application).

D-11
 • Within three working days after submitting your

electronic application, fax a signed copy of the ED 424 to

the Application Control Center after following these steps:

(1) Print ED 424 from e-Application.

(2) The applicant’s Authorizing Representative must

sign this form.

(3) Place the PR/Award number in the upper right hand

corner of the hard-copy signature page of the ED 424.

(4) Fax the signed ED 424 to the Application Control

Center at (202) 245-6272.

• We may request that you provide us original

signatures on other forms at a later date.

Application Deadline Date Extension in Case of e-

Application System Unavailability: If you are prevented

from electronically submitting your application on the

application deadline date because the e-Application system

is unavailable, we will grant you an extension of one

business day in order to transmit your application

electronically, by mail, or by hand delivery. We will

grant this extension if--

(1) You are a registered user of e-Application and you

have initiated an electronic application for this

competition; and

(2) (a) The e-Application system is unavailable for

60 minutes or more between the hours of 8:30 a.m. and 3:30

D-12
p.m., Washington, DC time, on the application deadline date;

or

(b) The e-Application system is unavailable for any

period of time between 3:30 p.m. and 4:30 p.m., Washington,

DC time, on the application deadline date.

We must acknowledge and confirm these periods of

unavailability before granting you an extension. To

request this extension or to confirm our acknowledgment of

any system unavailability, you may contact either (1) the

person listed elsewhere in this notice under For Further

Information Contact (see VII. Agency Contact) or (2) the

e-Grants help desk at 1-888-336-8930. If the system is

down and therefore the application deadline is extended, an

e-mail will be sent to all registered users who have

initiated an e-Application. Extensions referred to in

this section apply only to the unavailability of the

Department's e-Application system.

Exception to Electronic Submission Requirement: You

qualify for an exception to the electronic submission

requirement, and may submit your application in paper

format, if you are unable to submit an application through

the e-Application system because––

• You do not have access to the Internet; or

D-13
 • You do not have the capacity to upload large

documents to the Department’s e-Application system;

and

• No later than two weeks before the application

deadline date (14 calendar days or, if the fourteenth

calendar day before the application deadline date falls on

a Federal holiday, the next business day following the

Federal holiday), you mail or fax a written statement to

the Department, explaining which of the two grounds for an

exception prevent you from using the Internet to submit

your application. If you mail your written statement to

the Department, it must be postmarked no later than two

weeks before the application deadline date. If you fax

your written statement to the Department, we must receive

the faxed statement no later than two weeks before the

application deadline date.

Address and mail or fax your statement to: Edward

Smith, U.S. Department of Education, 400 Maryland Avenue,

SW., room 5027, Potomac Center Plaza, Washington, DC 20202-

2800. FAX: (202) 245-7591.

Your paper application must be submitted in accordance

with the mail or hand delivery instructions described in

this notice.

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 b. Submission of Paper Applications by Mail.

If you qualify for any exception to the electronic

submission requirement, you may mail (through the U.S.

Postal Service or a commercial carrier) your application to

the Department. You must mail the original and two copies

of your application, on or before the application deadline

date, to the Department at the applicable following address:

By mail through the U.S. Postal Service:

U.S. Department of Education

Application Control Center
Attention: (CFDA Number 84.275A)
400 Maryland Avenue, SW.
Washington, DC 20202-4260

or

By mail through a commercial carrier:

U.S. Department of Education

Application Control Center — Stop 4260
Attention: (CFDA Number 84.275A)
7100 Old Landover Road
Landover, MD 20785-1506

Regardless of which address you use, you must show

proof of mailing consisting of one of the following:

(1) A legibly dated U.S. Postal Service postmark,

(2) A legible mail receipt with the date of mailing

stamped by the U.S. Postal Service,

(3) A dated shipping label, invoice, or receipt from a

commercial carrier, or

(4) Any other proof of mailing acceptable to the

Secretary of the U.S. Department of Education.

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 If you mail your application through the U.S. Postal

Service, we do not accept either of the following as proof

of mailing:

(1) A private metered postmark, or

(2) A mail receipt that is not dated by the U.S.

Postal Service.

If your application is postmarked after the application

deadline date, we will not consider your application.

Note: The U.S. Postal Service does not uniformly provide a

dated postmark. Before relying on this method, you should

check with your local post office.

c. Submission of Paper Applications by Hand Delivery.

If you qualify for an exception to the electronic

submission requirement, you (or a courier service) may

deliver your paper application to the Department by hand.

You must deliver the original and two copies of your

application, by hand, on or before the application deadline

date, to the Department at the following address:

U.S. Department of Education

Application Control Center
Attention: (CFDA Number 84.275A)
550 12th Street, SW.
Room 7041, Potomac Center Plaza
Washington, DC 20202-4260

The Application Control Center accepts hand deliveries

daily between 8:00 a.m. and 4:30 p.m., Washington, DC time,

except Saturdays, Sundays, and Federal holidays.

D-16
Note for Mail or Hand Delivery of Paper Applications: If

you mail or hand deliver your application to the

Department:

(1) You must indicate on the envelope and — if not

provided by the Department — in Item 4 of the ED 424 the

CFDA number – and suffix letter, if any – of the competition

under which you are submitting your application.

(2) The Application Control Center will mail a grant

application receipt acknowledgment to you. If you do not

receive the grant application receipt acknowledgment within

15 business days from the application deadline date, you

should call the U.S. Department of Education Application

Control Center at (202) 245-6288.

V. Application Review Information

1. Selection Criteria: The selection criteria for

this competition are from 34 CFR 75.210 and are in the

application package.

2. Review and Selection Process: Additional factors

we consider in selecting an application for an award are

the geographical distribution of projects in each

Rehabilitation Training Program category in the country (34

CFR 385.33(a)) and the past performance of the applicant in

carrying out similar training activities under previously

awarded grants, as indicated by factors such as compliance

with grant conditions, soundness of programmatic and

D-17
financial management practices, and attainment of

established project objectives (34 CFR 385.33(b)).

VI. Award Administration Information

1. Award Notices: If your application is successful,

we notify your U.S. Representative and U.S. Senators and

send you a Grant Award Notification (GAN). We may also

notify you informally.

If your application is not evaluated or not selected

for funding, we notify you.

2. Administrative and National Policy Requirements:

We identify administrative and national policy requirements

in the application package and reference these and other

requirements in the Applicable Regulations section of this

notice.

We reference the regulations outlining the terms and

conditions of an award in the Applicable Regulations

section of this notice and include these and other specific

conditions in the GAN. The GAN also incorporates your

approved application as part of your binding commitments

under the grant.

3. Reporting: At the end of your project period, you

must submit a final performance report, including financial

information, as directed by the Secretary. If you receive

a multi-year award, you must submit an annual performance

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report that provides the most current performance and

financial expenditure information as specified by the

Secretary in 34 CFR 75.118.

4. Performance Measures: The Government Performance

and Results Act (GPRA) of 1993 directs Federal departments

and agencies to improve the effectiveness of their programs

by engaging in strategic planning, setting outcome-related

goals for programs, and measuring program results against

those goals. The goals of this project are to--

• Identify and gather rehabilitation information and

training materials for use in preparing pre-service and in-

service education and training for rehabilitation

personnel;

• Disseminate, in a cost-effective manner,

rehabilitation information and state-of-the-art training

materials and methods to rehabilitation personnel to assist

them in achieving improved outcomes in vocational

rehabilitation, supported employment, and independent

living; and

• Provide linkages and policies for the exchange of

information and referral of inquiries with other existing

clearinghouses and information centers supported by the U.S.

Department of Education, including the Education Resources

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Information Center and the National Rehabilitation

Information Center.

The grantee must, in their annual progress report,

present the results of analysis of their performance in

achieving the goals and objectives it sets forth in its

application. The report must include, at a minimum, the

number of requests received and filled; average time to

respond to a request; and an analysis any customer

satisfaction survey findings, including findings from

questions about the product quality, relevance, and utility.

VII. Agency Contact

For Further Information Contact: Edward Smith, U.S.

Department of Education, 400 Maryland Avenue, SW., room

5027, Potomac Center Plaza, Washington, DC 20202-2800.

Telephone: (202) 245-7602.

If you use a telecommunications device for the deaf

(TDD), you may call the Federal Relay Service (FRS) at 1-

800-877-8339.

Individuals with disabilities may obtain this document

in an alternative format (e.g., Braille, large print,

audiotape, or computer diskette) on request to the program

contact person listed in this section.

VIII. Other Information

Electronic Access to This Document: You may view this

document, as well as all other documents of this Department

published in the Federal Register, in text or Adobe

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Portable Document Format (PDF) on the Internet at the

following site: www.ed.gov/news/fedregister

To use PDF you must have Adobe Acrobat Reader, which is

available free at this site. If you have questions about

using PDF, call the U.S. Government Printing Office (GPO),

toll free, at 1-888-293-6498; or in the Washington, DC, area

at (202) 512-1530.

Note: The official version of this document is the

document published in the Federal Register. Free Internet

access to the official edition of the Federal Register and

the Code of Federal Regulations is available on GPO Access

at: www.gpoaccess.gov/nara/index.html

Dated:

John H. Hager,
Assistant Secretary
for Special Education and
Rehabilitative Services.

D-21
 SECTION E

Title III of the Rehabilitation Act and Associated Regulations

TITLE III - TRAINING AND DEMONSTRATION PROJECTS

Part A - Training Programs and Community Rehabilitation Programs

Declaration of Purpose
Sec. 301. The purpose of this title is to -
(1) authorize grants and contracts to -
(A) ensure that skilled personnel are available to provide rehabilitation services to individuals with disabilities
through vocational, medical, social, and psychological rehabilitation programs, through supported employment
programs, through independent living services programs, and through client assistance programs;
(B) maintain and upgrade basic skills and knowledge of personnel employed to provide state-of-the-art service
delivery systems and rehabilitation technology services; and
(C) provide training and information to individuals with disabilities, the parents, families, guardians, advocates,
and authorized representatives of the individuals, and other appropriate parties to develop the skills necessary for
individuals with disabilities to access the rehabilitation system and to become active decision makers in the
rehabilitation process;
(2) authorize grants for special projects and demonstrations which hold promise of expanding or otherwise
improving rehabilitation services to individuals with disabilities, including individuals with spinal cord injuries,
older individuals who are blind, and individuals who are deaf whose maximum vocational potential has not been
reached, which experiment with new types of patterns of services or devices for the rehabilitation of individuals with
disabilities (including opportunities for new careers for individuals with disabilities, and for other individuals in
programs serving individuals with disabilities) and which provide vocational rehabilitation services to migratory
agricultural workers who are individuals with disabilities or seasonal farm workers who are individuals with
disabilities;
(3) authorize grants and contracts to assist in the provision of vocational rehabilitation services to individuals with
disabilities;
(4) authorize grants and contracts to assist in the development and improvement of community rehabilitation
programs; and
(5) establish uniform grant and contract requirements for programs assisted under this title and certain other
provisions of this Act.

Training
Sec. 302. (a)(1) The Commissioner may make grants to and contracts with States and public or nonprofit agencies
and organizations, including institutions of higher education, to pay part of the costs of projects for training,
traineeships, and related activities, including the provision of technical assistance, designed to assist in increasing
the numbers of qualified personnel trained in providing vocational, medical, social, and psychological rehabilitation
services, and other services provided under this Act, to individuals with disabilities, including (A) personnel
specifically trained in providing employment assistance to individuals with disabilities through job development and
job placement services, (B) personnel specifically trained to identify, assess, and meet the individual rehabilitation
needs of individuals with severe disabilities, including needs for rehabilitation technology services, (c) personnel
specifically trained to deliver services to individuals who may benefit from receiving independent living services,
personnel specifically trained to deliver services in the client assistance programs, (D) personnel specifically trained
to deliver services, through supported employment programs, to individuals with the most severe disabilities, and
(E) personnel trained in performing other functions necessary to the development of such services.
(2) Grants and contracts under paragraph (1) may be expended for scholarships, with
necessary stipends and allowances.
(3) In carrying out this subsection, the Commissioner shall furnish training regarding the services provided under
this Act, and, in particular, services provided in accordance with amendments made by the Rehabilitation Act
Amendments of 1992, to rehabilitation counselors and other rehabilitation personnel. In carrying out this subsection,
the Commissioner shall also furnish training to such counselors and personnel regarding the applicability of section
504 of this Act, title I of the Americans with Disabilities Act of 1990, and the provisions of titles II and XVI of the
Social Security Act that are related to work incentives for individuals with disabilities.

E-1
(4) The Commissioner, in carrying out this subsection, shall make grants to Historically Black Colleges and
Universities and other institutions of higher education whose minority student enrollment is at least 50 percent. (5)
No grant shall be awarded under this section unless the applicant has submitted an application to the Commissioner
in such form, and in accordance with such procedures, as the Commissioner may require. Any such application shall
include a detailed description of strategies that will be utilized to recruit and train persons so as to reflect the diverse
populations of the United States, as part of the effort to increase the number of individuals with disabilities, and
individuals who are members of minority groups, who are available to provide rehabilitation services.
(b)(1)(A) In making such grants or contracts, the Commissioner shall target funds made available for any year to
areas of personnel shortage.
(B) Projects described in subsection (a) may include -
(I) projects to train personnel in the areas of vocational rehabilitation counseling, rehabilitation technology,
rehabilitation medicine, rehabilitation nursing, rehabilitation social work, rehabilitation psychiatry, rehabilitation
psychology, rehabilitation dentistry, physical therapy, occupational therapy, speech pathology and audiology,
physical education, therapeutic recreation, community rehabilitation programs, or prosthetics and orthotics;
(ii) projects to train personnel to provide -
(I) services to individuals with specific disabilities or specific impediments to rehabilitation, including
individuals who are members of populations that are unserved or underserved by programs under this Act;
(II) job development and job placement services to individuals with disabilities;
(III) supported employment services, including services of employment specialists for individuals with
disabilities;
(IV) specialized services for individuals with severe disabilities; or
(V) recreation for individuals with disabilities;
(iii) projects to train personnel in other fields contributing to the rehabilitation of individuals with disabilities;
and
(iv) projects to train personnel in the use, applications, and benefits of assistive technology devices and assistive
technology services (as defined in paragraphs (2) and (3) of section 3 of the Technology-Related Assistance for
Individuals With Disabilities Act of 1988 (U.S.C. 2202(2) and (3)).
(2)(A) Except as provided in subparagraph (B), no grant under this section may be used to provide any one course
of study to an individual for a period of more than 4 years.
(B) If the grant recipient determines that an individual has a disability, which seriously affects the completion of
training under this section, the grant recipient may modify the limitation under subparagraph (A).
(3)(A) A recipient of a grant or contract under this section shall provide assurances that each individual who
receives a scholarship, for any academic year beginning after June 1, 1992, utilizing funds provided under such
grant or contract shall enter into an agreement with the recipient under which the individual shall (I) maintain
employment -
(I) in a nonprofit rehabilitation agency or related agency or in a State rehabilitation agency or related agency,
including a professional corporation or professional practice group through which the individual has a service
arrangement with the designated State agency;
(II) on a full- or part-time basis; and
(III) for a period of not less than the full-time equivalent of 2 years for each year for which assistance under this
section was received, within a period, beginning after the recipient completes the training for which the scholarship
was awarded, of not more than the sum of the number of years in the period described in subclause (III) and 2
additional years; and
(ii) repay all or part of any scholarship received, plus interest, if the individual does not fulfill the requirements
of clause (I), except as the Commissioner by regulation may provide for repayment exceptions and deferrals.
(B) The Commissioner shall be responsible for the enforcement of each agreement entered into under
subparagraph (A) upon completion of training under such subparagraph.
(c) The Commissioner shall evaluate the impact of the training programs conducted under this section, shall
determine training needs for qualified personnel necessary to provide services to individuals with disabilities, and
shall develop a long-term rehabilitation manpower plan designed to target resources on areas of personnel shortage.
The Commissioner shall prepare and submit to the Congress by September 30 of each fiscal year a report setting
forth and justifying in detail how the training funds for the fiscal year prior to such submission are allocated by
professional discipline and other program areas. The report shall also contain findings on personnel shortages, how
funds proposed for the succeeding fiscal year will be allocated under the President's budget proposal, and how the
findings of personnel shortages justify the allocations.
(d) In carrying out subsection (a), the Commissioner shall award two grants to States, public or nonprofit private
agencies and organizations, and institutions of higher education to support the development of rehabilitation
technician programs. Such programs shall be designed to train local residents, who are recruited from a community
historically unserved or underserved by programs providing vocational rehabilitation services under this Act, to be
liaisons between the community and vocational rehabilitation counselors. Entities receiving grants to carry out
projects under this subsection shall coordinate the activities carried out through the projects with the activities of
State vocational rehabilitation agencies to promote the employment of the individuals trained to be rehabilitation
technicians. The rehabilitation technician program shall provide a mechanism through which individuals with
disabilities residing in remote, isolated settings can successfully access vocational rehabilitation services.
(e)(1) In carrying out subsection (a), the Commissioner shall award two grants to States, public or nonprofit private
agencies and organizations, and institutions of higher education to support the formation of consortia or partnerships
of public or nonprofit private entities for the purpose of providing opportunities for career advancement or

E-2
competency-based training to current employees of public or nonprofit private agencies that provide services to
individuals with disabilities. Such opportunities shall include certificate or degree granting programs in vocational
rehabilitation services and related services.
(2) An entity that receives a grant under paragraph (1) may use the grant for purposes including -
(A) establishing a program with an institution of higher education to develop creative new programs and
coursework options, or to expand existing programs, concerning the fields of vocational rehabilitation services and
related services, including -
(I) providing release time for faculty and staff for curriculum development;
(ii) paying for instructional costs and start-up and other program development costs;
(B) establishing a career development mentoring program using faculty and professional staff members of
participating agencies as role models, career sponsors, and academic advisors for experienced State, city, and county
employees, and volunteers who -
(I) have demonstrated a commitment to working in the fields described in clause (I); and
(ii) are enrolled in a program relating to such a field at an institution of higher education;
(C) supporting a wide range of programmatic and research activities aimed at increasing opportunities for career
advancement and competency-based training in such fields; and
(D) identifying existing public or private agency and labor union personnel policies and benefit programs that
may facilitate the ability of employees to take advantage of higher education opportunities, such as leave time and
tuition reimbursement.
(3) In making grants for projects under paragraph (1), the Commissioner shall ensure that the projects shall be
geographically distributed throughout the United States in urban and rural areas.
(4) The Commissioner shall, for the purpose of providing technical assistance to States or entities receiving grants
under paragraph (1), enter into a cooperative agreement through a separate competition with an entity that has
successfully demonstrated the capacity and expertise in the education, training, and retention of employees to serve
individuals with disabilities through the use of consortia or partnerships established for the purpose of retraining the
existing work force and providing opportunities for career enhancement.
(5) The Commissioner may conduct an evaluation of projects funded under this subsection.
(6) During the period in which an entity is receiving financial assistance under paragraph (1), the entity may not
receive financial assistance under paragraph (4).
(f)(1) For the purpose of training a sufficient number of interpreters to meet the communications needs of
individuals who are deaf and individuals who are deaf-blind, the Secretary, through the 0ffice of Deafness and
Communicative Disorders may award grants to any public or private nonprofit agency or organization to establish
interpreter training programs or to provide financial assistance for ongoing interpreter training programs. The
Secretary shall award grants for programs in such geographic areas throughout the United States as the Secretary
considers appropriate to best carry out the purpose of this section. Priority shall be given to public or private
nonprofit agencies or organizations with existing programs that have demonstrated their capacity for providing
interpreter-training services.
(2) No grant shall be awarded under paragraph (1) unless the applicant has submitted an application to the
Secretary in such form, and in accordance with such procedures, as the Secretary may require. Any such application
shall -
(A) describe the manner in which an interpreter-training program would be developed and operated during the
five-year period following the award of any grant under this section;
(B) demonstrate the applicant's capacity or potential for providing training for interpreters for individuals who
are deaf and individuals who are deaf-blind;
(C) provide assurances that any interpreter trained or retrained under such program shall meet such minimum
standards of competency as the Secretary may establish for purposes of this section; and
(D) contain such other information as the Secretary may require.
(g)(1) The Commissioner is authorized to provide technical assistance to State rehabilitation agencies and
community rehabilitation programs, directly or through contracts with State vocational rehabilitation agencies or
non-profit organizations.
(2) An expert or consultant appointed or serving under contract pursuant to this section shall be compensated at a
rate subject to approval of the Commissioner, which shall not exceed the daily equivalent of the rate of pay for level
4 of the Senior Executive Service Schedule under section 5382 of title 5, United States Code. Such an expert or
consultant may be allowed travel and transportation expenses in accordance with section 5703 of Title 5, the United
States Code.
(3)(A) Subject to subparagraph (B), at least 15 percent of the sums appropriated to carry out this section shall be
allocated to designated State agencies to be used, directly or indirectly, for projects for in-service training of
rehabilitation personnel, including projects designed (I) to address recruitment and retention of qualified
rehabilitation professionals; (ii) to provide for succession planning; (iii) to provide for leadership development and
capacity building; and (iv) for fiscal years 1993 and 1994, to provide training on the amendments to this Act made
by the Rehabilitation Act Amendments of 1992.
(B) If the allocation to designated State agencies required by subparagraph (A) would result in a lower level of
funding for projects being carried out on the date of enactment of the Rehabilitation Act Amendments of 1992 by

E-3
other recipients of funds under this section, the Commissioner may allocate less than 15 percent of the sums
described in subparagraph (A) to designated State agencies for such in-service training.
(h) There are authorized to be appropriated to carry out this section such sums as may be necessary for each of the
fiscal years 1993 through 1997.
(I)(1) Consistent with paragraph (2), and consistent with the general authority set forth in this section to fund
training activities, nothing in this Act shall be construed to prohibit the Commissioner from exercising authority
under this title, or making available funds appropriated to carry out this title, to fund the training activities.

The Rehabilitation Act and Associated Regulations

Sec. 302. Training

E-4
(a) Grants and Contracts for Personnel Training
(1) Authority
The Commissioner shall make grants to, and enter into contracts with, States and public or
nonprofit agencies and organizations (including institutions of higher education) to pay part of
the cost of projects to provide training, traineeships, and related activities, including the
provision of technical assistance, that are designed to assist in increasing the numbers of, and
upgrading the skills of, qualified personnel (especially rehabilitation counselors) who are trained
in providing vocational, medical, social, and psychological rehabilitation services, who are
trained to assist individuals with communication and related disorders, who are trained to
provide other services provided under this Act, to individuals with disabilities, and who may
include--
(A) personnel specifically trained in providing employment assistance to individuals with
disabilities through job development and job placement services;
(B) personnel specifically trained to identify, assess, and meet the individual rehabilitation needs
of individuals with disabilities, including needs for rehabilitation technology;
(C) personnel specifically trained to deliver services to individuals who may benefit from
receiving independent living services;
(D) personnel specifically trained to deliver services in the client assistance programs;
(E) personnel specifically trained to deliver services, through supported employment programs,
to individuals with a most significant disability; and
(F) personnel specifically trained to deliver services to individuals with disabilities pursuing
self-employment, business ownership, and telecommuting; and
(G) personnel trained in performing other functions necessary to the provision of vocational,
medical, social, and psychological rehabilitation services, and other services provided under this
Act.
(2) Authority to provide scholarships
Grants and contracts under paragraph (1) may be expended for scholarships and may include
necessary stipends and allowances.
(3) Related federal statutes
In carrying out this subsection, the Commissioner may make grants to and enter into contracts
with States and public or nonprofit agencies and organizations, including institutions of higher
education, to furnish training regarding provisions of Federal statutes, including section 504, title
I of the Americans with Disabilities Act of 1990 (42 U.S.C. 12111 et seq.), and the provisions of
titles II and XVI of the Social Security Act (42 U.S.C. 401 et seq. and 1381 et seq.), that are
related to work incentives for individuals with disabilities.
(4) Training for statewide workforce systems personnel
The Commissioner may make grants to and enter into contracts under this subsection with
States and public or nonprofit agencies and organizations, including institutions of higher
education, to furnish training to personnel providing services to individuals with disabilities
under title I of the Workforce Investment Act of 1998. Under this paragraph, personnel may be
trained--
(A) in evaluative skills to determine whether an individual with a disability may be served by
the State vocational rehabilitation program or another component of a statewide workforce
investment system; or
(B) to assist individuals with disabilities seeking assistance through one-stop delivery systems
described in section 134(c) of the Workforce Investment Act of 1998.

E-5
 (5) Joint funding
Training and other activities provided under paragraph (4) for personnel may be jointly funded
with the Department of Labor, using funds made available under title I of the Workforce
Investment Act of 1998.
(b) Grants and Contracts for Academic Degrees and Academic Certificate Granting
Training Projects
(1) Authority
(A) In general
The Commissioner may make grants to, and enter into contracts with, States and public or
nonprofit agencies and organizations (including institutions of higher education) to pay part of
the costs of academic training projects to provide training that leads to an academic degree or
academic certificate. In making such grants or entering into such contracts, the Commissioner
shall target funds to areas determined under subsection (e) to have shortages of qualified
personnel.
(B) Types of projects
Academic training projects described in this subsection may include--
(i) projects to train personnel in the areas of assisting and supporting individuals with disabilities
pursuing self-employment, business ownership, and telecommuting, and of vocational
rehabilitation counseling, rehabilitation technology, rehabilitation medicine, rehabilitation
nursing, rehabilitation social work, rehabilitation psychiatry, rehabilitation psychology,
rehabilitation dentistry, physical therapy, occupational therapy, speech pathology and audiology,
physical education, therapeutic recreation, community rehabilitation programs, or prosthetics and
orthotics;
(ii) projects to train personnel to provide--
(I) services to individuals with specific disabilities or individuals with disabilities who have
specific impediments to rehabilitation, including individuals who are members of populations
that are unserved or underserved by programs under this Act;
(II) job development and job placement services to individuals with disabilities;
(III) supported employment services, including services of employment specialists for
individuals with disabilities;
(IV) specialized services for individuals with significant disabilities; or
(V) recreation for individuals with disabilities;
(iii) projects to train personnel in other fields contributing to the rehabilitation of individuals
with disabilities; and
(iv) projects to train personnel in the use, applications, and benefits of rehabilitation technology.

(2) Application
No grant shall be awarded or contract entered into under this subsection unless the applicant has
submitted to the Commissioner an application at such time, in such form, in accordance with
such procedures, and including such information as the Secretary may require, including--
(A) a description of how the designated State unit or units will participate in the project to be
funded under the grant or contract, including, as appropriate, participation on advisory
committees, as practicum sites, in curriculum development, and in other ways so as to build

E-6
closer relationships between the applicant and the designated State unit and to encourage
students to pursue careers in public vocational rehabilitation programs;
(B) the identification of potential employers that provide employment that meets the
requirements of paragraph (5)(A)(i); and
(C) an assurance that data on the employment of graduates or trainees who participate in the
project is accurate.
(3) Limitation
(A) In general
Except as provided in subparagraph (B), no grant or contract under this subsection may be used
to provide any one course of study to an individual for a period of more than 4 years.
(B) Exception
If a grant or contract recipient under this subsection determines that an individual has a disability
which seriously affects the completion of training under this subsection, the grant or contract
recipient may extend the period referred to in subparagraph (A).
(4) Authority to provide scholarships
Grants and contracts under paragraph (1) may be expanded to provide services that include the
provision of scholarships and necessary stipends and allowances.
(5) Agreements
(A) Contents
A recipient of a grant or contract under this subsection shall provide assurances to the
Commissioner that each individual who receives a scholarship, for any academic year beginning
after June 1, 1992, utilizing funds provided under such grant or contract shall enter into an
agreement with the recipient under which the individual shall--
(i) maintain employment--
(I) in a nonprofit rehabilitation agency or related agency or in a State rehabilitation agency or
related agency, including a professional corporation or professional practice group through
which the individual has a service arrangement with the designated State agency;
(II) on a full- or part-time basis; and
(III) for a period of not less than the full-time equivalent of 2 years for each year for which
assistance under this section was received by the individual, within a period, beginning after the
recipient completes the training for which the scholarship was awarded, of not more than the sum
of the number of years in the period described in sub clause (III) and 2 additional years; and
(ii) repay all or part of any scholarship received, plus interest, if the individual does not fulfill
the requirements of clause (i), except as the Commissioner by regulation may provide for
repayment exceptions and deferrals.
(B) Enforcement
The Commissioner shall be responsible for the enforcement of each agreement entered into
under subparagraph (A) upon completion of the training involved under such subparagraph.
(c) Grants to Historically Black Colleges and Universities
The Commissioner, in carrying out this section, shall make grants to historically Black colleges
and universities and other institutions of higher education whose minority student enrollment is
at least 50 percent of the total enrollment of the institution.
(d) Application
A grant may not be awarded to a State or other organization under this section unless the State or
organization has submitted an application to the Commissioner at such time, in such form, in
accordance with such procedures, and containing such information as the Commissioner may

E-7
require. Any such application shall include a detailed description of strategies that will be
utilized to recruit and train individuals so as to reflect the diverse populations of the United
States as part of the effort to increase the number of individuals with disabilities, and individuals
who are from linguistically and culturally diverse backgrounds, which are available to provide
rehabilitation services.
(e) Evaluation and Collection of Data
The Commissioner shall evaluate the impact of the training programs conducted under this
section, and collect information on the training needs of, and data on shortages of qualified
personnel necessary to provide services to individuals with disabilities. The Commissioner shall
prepare and submit to Congress, by September 30 of each fiscal year, a report setting forth and
justifying in detail how the funds made available for training under this section for the fiscal year
prior to such submission are allocated by professional discipline and other program areas. The
report shall also contain findings on such personnel shortages, how funds proposed for the
succeeding fiscal year will be allocated under the President's budget proposal, and how the
findings on personnel shortages justify the allocations.

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 PROGRAM REGULATIONS

PART 385--REHABILITATION TRAINING

Subpart A--General
Sec.
385.1 What is the Rehabilitation Training program?
385.2 Who is eligible for assistance under these programs?
385.3 What regulations apply to these programs?
385.4 What definitions apply to these programs?

Subpart B--[Reserved]

Subpart C--How Does One Apply For a Grant

Sec.
385.20 What are the application procedures for these programs?

Subpart D--How Does the Secretary Make a Grant?

Sec.
385.30 [Reserved]
385.31 How does the Secretary evaluate an application?
385.33 What other factors does the Secretary consider in reviewing an application?

Subpart E--What Conditions Must Be Met by a Grantee?

Sec.
385.40 What are the requirements pertaining to the membership of a project advisory
committee?
385.41 What are the requirements affecting the collection of data from designated State
agencies?
385.42 What are the requirements affecting the dissemination of training materials?
385.43 What requirements apply to the training of rehabilitation counselors and other
rehabilitation personnel?
385.44 What requirement applies to the training of individuals with disabilities?
385.45 What additional application requirements apply to the training of individuals for
rehabilitation careers?
385.46 What limitations apply to the rate of pay for experts or consultants appointed or serving
under contract under the Rehabilitation Training program?
Authority: 29 U.S.C. 711(c), 772, and 774, unless otherwise noted.
Source: 45 FR 86379, Dec. 30, 1980, unless otherwise noted.

Subpart A--General
Sec.
385.1 What is the Rehabilitation Training program?
(a) The Rehabilitation Training program is designed to--
(1) Ensure that skilled personnel are available to provide rehabilitation services to individuals
with disabilities through vocational, medical, social, and psychological rehabilitation programs,
through supported employment programs, through independent living services programs, and
through client assistance programs;
(2) Maintain and upgrade basic skills and knowledge of personnel employed to provide
state-of-the-art service delivery systems and rehabilitation technology services; and
(3) Provide training and information to individuals with disabilities, the parents, families,
guardians, advocates, and authorized representatives of the individuals, and other appropriate

E-9
parties to develop the skills necessary for individuals with disabilities to access the rehabilitation
system and to become active decision makers in the rehabilitation process.
(b) The Secretary awards grants and contracts to pay part of the costs of projects for training,
trainee ships, and related activities, including the provision of technical assistance, to assist in
increasing the numbers of qualified personnel trained in providing rehabilitation services and
other services provided under the Act, to individuals with disabilities. Financial assistance is
provided through six categories of training programs:
(1) Rehabilitation Long-Term Training (34 CFR Part 386).
(2) Experimental and Innovative Training (34 CFR Part 387).
(3) State Vocational Rehabilitation Unit In-Service Training (34 CFR Part 388).
(4) Rehabilitation Continuing Education Programs (34 CFR Part 389).
(5) Rehabilitation Short-Term Training (34 CFR Part 390).
(6) Training of Interpreters for Individuals Who Are Deaf and Individuals Who Are Deaf-Blind
(34 CFR Part 396).

(Authority: Secs. 301 and 302 of the Act; 29 U.S.C. 770 and 774)
[59 FR 8344, Feb. 18, 1994]
Sec. 385.2 Who is eligible for assistance under these programs?
States and public or nonprofit agencies and organizations, including Indian tribes and
institutions of higher education, are eligible for assistance under the Rehabilitation Training
program.
(Authority: Secs. 7(19) and 302 of the Act; 29 U.S.C. 706(19) and 774)
[59 FR 8345, Feb. 18, 1994]
Sec. 385.3 What regulations apply to these programs?
The following regulations apply to the Rehabilitation Training program:
(a) The Education Department General Administrative Regulations (EDGAR) as follows:
(1) 34 CFR Part 74 (Administration of Grants to Institutions of Higher Education, Hospitals,
and Nonprofit Organizations).
(2) 34 CFR Part 75 (Direct Grant Programs).
(3) 34 CFR Part 77 (Definitions That Apply to Department Regulations).
(4) 34 CFR Part 79 (Intergovernmental Review of Department of Education Programs and
Activities).
(5) 34 CFR Part 80 (Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments).
(6) 34 CFR Part 81 (General Education Provisions Act - Enforcement).
(7) 34 CFR Part 82 (New Restrictions on Lobbying).
(8) 34 CFR Part 85 (Government wide Debarment and Suspension
(Nonprocurement) and Government wide Requirements for Drug-Free Workplace (Grants)).
(9) 34 CFR Part 86 (Drug-Free Schools and Campuses).
(b) The regulations in this Part 385.
(c) The regulations in 34 CFR Parts 386, 387, 388, 389, 390, and 396, as appropriate.
(Authority: Secs. 12(c) and 302 of the Act; 29 U.S.C. 711(c) and 774)
[59 FR 8345, Feb. 18, 1994]
Sec. 385.4 What definitions apply to these programs?
(a) The following definitions in 34 CFR Part 77 apply to the programs under the
Rehabilitation Training Program--
"Applicant"
"Application"
"Award"
"Budget Period"
"Department"
"EDGAR"

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 "Nonprofit"
"Private"
"Project"
"Project Period"
"Public"
"Secretary"
(Authority: Sec. 12(c) of the Act; 29 U.S.C. 711(c))
(b) The following definitions also apply to programs under the Rehabilitation Training
program:
Act means the Rehabilitation Act of 1973 (29 U.S.C. 701 et seq.), as amended.
Assistive technology device means any item, piece of equipment, or product system,
whether acquired commercially off the shelf, modified, or customized, that is used to increase,
maintain, or improve functional capabilities of individuals with disabilities.
Assistive technology service means any service that directly assists an individual with a
disability in the selection, acquisition, or use of an assistive technology device. The term
includes--
(1) The evaluation of the needs of an individual with a disability, including a functional
evaluation of the individual in the individual's customary environment;
(2) Purchasing, leasing, or otherwise providing for the acquisition of assistive technology
devices by individuals with disabilities;
(3) Selecting, designing, fitting, customizing, adapting, applying, maintaining, repairing, or
replacing of assistive technology devices;
(4) Coordinating and using other therapies, interventions, or services with assistive technology
devices, such as those associated with existing education and rehabilitation plans and programs;
(5) Training or technical assistance for an individual with disabilities, or, if appropriate, the
family of an individual with disabilities; and
(6) Training or technical assistance for professionals (including individuals providing
education and rehabilitation services), employers, or other individuals who provide services to,
employ, or are otherwise substantially involved in the major life functions of individuals with
disabilities.
Community rehabilitation program means a program that provides directly or facilitates the
provision of vocational rehabilitation services to individuals with disabilities, and that provides,
singly or in combination, for an individual with a disability to enable the individual to maximize
opportunities for employment, including career advancement--
(1) Medical, psychiatric, psychological, social, and vocational services that are provided under
one management;
(2) Testing, fitting, or training in the use of prosthetic and orthotic devices;
(3) Recreational therapy;
(4) Physical and occupational therapy;
(5) Speech, language, and hearing therapy;
(6) Psychiatric, psychological, and social services, including positive behavior management;
(7) Assessment for determining eligibility and vocational rehabilitation needs;
(8) Rehabilitation technology;
(9) Job development, placement, and retention services;
(10) Evaluation or control of specific disabilities;
(11) Orientation and mobility services for individuals who are blind;
(12) Extended employment;
(13) Psychosocial rehabilitation services;
(14) Supported employment services and extended services;
(15) Services to family members when necessary to the vocational rehabilitation of the
individual;
(16) Personal assistance services; or
(17) Services similar to the services described in paragraphs (1) through (16) of this definition.
Designated State agency means an agency designated under section 101(a)(1)(A) of the Act.

E-11
 Designated State unit means (1) Any State agency unit required under section 101(a)(2)(A) of
the Act, or (2) In cases in which no State agency unit is required, the State agency described in
section 101(a)(2)(B)(I) of the Act.
Independent living core services means--
(1) Information and referral services;
(2) Independent living skills training;
(3) Peer counseling, including cross-disability peer counseling; and
(4) Individual and systems advocacy.
Independent living services includes--
(1) Independent living core services; and
(2)(I) Counseling services, including psychological, psychotherapeutic, and related services;
(ii) Services related to securing housing or shelter, including services related to community
group living, and supportive of the purposes of this Act and of the titles of this Act, and adaptive
housing services (including appropriate accommodations to and modifications of any space used
to serve, or occupied by, individuals with disabilities);
(iii) Rehabilitation technology;
(iv) Mobility training;
(v) Services and training for individuals with cognitive and sensory disabilities, including life
skills training, and interpreter and reader services;
(vi) Personal assistance services, including attendant care and the training of personnel
providing these services;
(vii) Surveys, directories, and other activities to identify appropriate housing, recreation
opportunities, and accessible transportation, and other support services;
(viii) Consumer information programs on rehabilitation and independent living services
available under this Act, especially for minorities and other individuals with disabilities who
have traditionally been unserved or underserved by programs under this Act;
(ix) Education and training necessary for living in the community and participating in
community activities;
(x) Supported living;
(xi) Transportation, including referral and assistance for transportation;
(xii) Physical rehabilitation;
(xiii) Therapeutic treatment;
(xiv) Provision of needed prostheses and other appliances and devices;
(xv) Individual and group social and recreational services;
(xvi) Training to develop skills specifically designed for youths who are individuals with
disabilities to promote self-awareness and esteem, develop advocacy and self-empowerment
skills, and explore career options;
(xvii) Services for children;
(xviii) Services under other Federal, State, or local programs designed to provide resources,
training, counseling, or other assistance of substantial benefit in enhancing the independence,
productivity, and quality of life of individuals with disabilities;
(xvix) Appropriate preventive services to decrease the need of individuals assisted under this
Act for similar services in the future;
(xx) Community awareness programs to enhance the understanding and integration of
individuals with disabilities; and
(xxi) Such other services as may be necessary and not inconsistent with the provisions of this
Act.
Individual with a disability means any individual who--
(1) Has a physical or mental impairment, which for that individual constitutes or results in a
substantial impediment to employment; and
(2) Can benefit in terms of an employment outcome from vocational rehabilitation services
provided pursuant to titles I, II, III, VI, or VIII of the Act.
Individual with a severe disability means an individual with a disability--
(1) Who has a severe physical or mental impairment that seriously limits one or more
functional capacities (such as mobility, communication, self-care, self-direction,
interpersonal skills, work tolerance, or work skills) in terms of an employment outcome;
(2) Whose vocational rehabilitation can be expected to require multiple vocational
rehabilitation services over an extended period of time; and

E-12
 (3) Who has one or more physical or mental disabilities resulting from amputation, arthritis,
autism, blindness, burn injury, cancer, cerebral palsy, cystic fibrosis, deafness, head injury, heart
disease, hemiplegia, hemophilia, respiratory or pulmonary dysfunction, mental retardation,
mental illness, multiple sclerosis, muscular dystrophy, musculo-skeletal disorders, neurological
disorders (including stroke and epilepsy), paraplegia, quadriplegia and other spinal cord
conditions, sickle-cell anemia, specific learning disabilities, end-stage renal disease, or another
disability or combination of disabilities determined on the basis of an assessment for determining
eligibility and vocational rehabilitation needs to cause comparable substantial functional
limitation.
Institution of higher education has the meaning given the term in section 1201(a) of the Higher
Education Act of 1965 (20 U.S.C. 1141(a)).
Personal assistance services means a range of services provided by one or more persons
designed to assist an individual with a disability to perform daily living activities on or off the
job that the individual would typically perform if the individual did not have a disability. The
services shall be designed to increase the individual's control in life and ability to perform
everyday activities on or off the job.
Qualified personnel: (1) For designated State agencies or designated State units, means
personnel who have met standards that are consistent with existing national or State approved or
recognized certification, licensing, registration, or other comparable requirements that apply to
the area in which such personnel are providing vocational rehabilitation services.
(2) For other than designated State agencies or designated State units, means personnel who
have met existing State certification or licensure requirements, or in the absence of State
requirements, have met professionally accepted requirements established by national certification
boards.
Rehabilitation technology means the systematic application of technologies, engineering
methodologies, or scientific principles to meet the needs of and address the barriers confronted
by individuals with disabilities in areas that include education, rehabilitation, employment,
transportation, independent living, and recreation. The term includes rehabilitation engineering,
assistive technology devices, and assistive technology services.
State includes, in addition to each of the several States of the United States, the District of
Columbia, the Commonwealth of Puerto Rico, the United States Virgin Islands, Guam,
American Samoa, the Commonwealth of the Northern Mariana Islands and the Republic of Palau
(until the Compact of Free Association with Palau takes effect).
Stipend means financial assistance on behalf of individuals in support of their training, as
opposed to salary payment for services provided within the project.
Supported employment means--
(1) Competitive work in integrated work settings for individuals with the most severe
disabilities--
(I)(A) For whom competitive employment has not traditionally occurred; or
(B) For whom competitive employment has been interrupted or intermittent as a result of a
severe disability; and
(ii) Who, because of the nature and severity of their disability, need intensive supported
employment services from the designated State unit and extended services after transition in
order to perform this work.
(2) Transitional employment for individuals with the most severe disabilities due to mental
illness.
Supported employment services means ongoing support services and other appropriate
services needed to support and maintain an individual with most severe disability in supported
employment, that are--
(1) Provided singly or in combination and are organized and made available in such a way as
to assist an eligible individual in entering or maintaining integrated, competitive employment;

E-13
 (2) Based on a determination of the needs of an eligible individual, as specified in an
individualized written rehabilitation program; and
(3) Provided by the designated State unit for a period of time not to extend beyond 18 months,
unless under special circumstances the eligible individual and the rehabilitation counselor or
coordinator jointly agree to extend the time in order to achieve the rehabilitation objectives
identified in the individualized written rehabilitation program.
Vocational rehabilitation services means the same as the term is defined in 34 CFR 369.4(b).
(Authority: Secs. 7, 12(c), and 101(a)(7) of the Act; 29 U.S.C. 706, 711(c), and 721(a)(7))
[45 FR 86379, Dec. 30, 1980, as amended at 50 FR 38631, Sept. 23, 1985; 53 FR 17146, May
13, 1988; 59 FR 8345, Feb. 18, 1994]

Subpart B--[Reserved]

Subpart C--How Does One Apply for a Grant?

Sec. 385.20 What are the application procedures for these programs?
The Secretary gives the designated State agency an opportunity to review and comment on
applications submitted from within the State that it serves. The procedures to be followed by the
applicant and the State are in EDGAR Secs. 75.155-75.159.
(Authority: Sec. 12(c) of the Act; 29 U.S.C. 711(c))
[45 FR 86379, Dec. 30, 1980, as amended at 59 FR 8347, Feb. 18, 1994]

Subpart D--How Does the Secretary Make a Grant?

Sec. 385.30 [Reserved]
Sec. 385.31 How does the Secretary evaluate an application?
(a) The Secretary evaluates each applications under the procedures in 34 CFR Part 75.
(b) The Secretary evaluates each application using selection criteria identified in Parts 386,
387, 388, 389 and 390, as appropriate.
(c) In addition to the selection criteria described in paragraph (b) of this section, the Secretary
evaluates each application using--
(1) Selection criteria in 34 CFR 75.210;
(2) Selection criteria established under 34 CFR 75.209; or
(3) A combination of selection criteria established under 34 CFR 75.209 and selection criteria
in 34 CFR 75.210
(Authority: 29 U.S.C. 711(c))
Sec. 385.33 What other factors does the Secretary consider in reviewing an application?
In addition to the selection criteria listed in Sec. 75.210 and Parts 386 through 390, the
Secretary, in making awards under this program, considers such factors as--
(a) The geographical distribution of projects in each Rehabilitation Training Program category
throughout the country; and
(b) The past performance of the applicant in carrying out similar training activities under
previously awarded grants, as indicated by such factors as compliance with grant conditions,
soundness of programmatic and financial management practices and attainment of established
project objectives.
(Authority: Sec. 12(c) of the Act; 29 U.S.C. 711(c))

Subpart E--What Conditions Must Be Met by a Grantee?

Sec. 385.40 What are the requirements pertaining to the membership of a project advisory
committee?
If a project funded under 34 CFR parts 386 through 390 or 396 establishes an advisory
committee, its membership must include individuals with disabilities or parents, family
members, guardians, advocates, or other authorized representatives of the individuals; members

E-14
of minority groups; trainees; and providers of vocational rehabilitation and independent living
rehabilitation services.
(Authority: Sec. 12(c) of the Act; 29 U.S.C. 711(c))
[59 FR 8347, Feb. 18, 1994]
Sec. 385.41 What are the requirements affecting the collection of data from designated State
agencies?
If the collection of data is necessary from individuals with disabilities being served by two or
more designated State agencies or from employees of two or more of these agencies, the project
director must submit requests for the data to appropriate representatives of the affected agencies,
as determined by the Secretary. This requirement also applies to employed project staff and
individuals enrolled in courses of study supported under these programs.
(Authority: Sec. 12(C) of the Act; 29 U.S.C. 711(c))
[45 FR 86379, Dec. 30, 1980, as amended at 53 FR 17147, May 13, 1988; 59 FR 8347, Feb. 18,
1994]
Sec. 385.42 What are the requirements affecting the dissemination of training materials?
A set of any training materials developed under the Rehabilitation Training Program must be
submitted to any information clearinghouse designated by the Secretary.
(Authority: Sec. 12(c) of the Act; 29 U.S.C. 711(c))
Sec. 385.43 What requirements apply to the training of rehabilitation counselors and other
rehabilitation personnel?
Any grantee who provides training of rehabilitation counselors or other rehabilitation
personnel under any of the programs in 34 CFR parts 386 through 390 shall train those
counselors and personnel on the services provided under this Act, and, in particular, services
provided in accordance with amendments made by the Rehabilitation Act Amendments of 1992.
The grantee shall also furnish training to these counselors and personnel regarding the
applicability of section 504 of this Act, title I of the Americans with Disabilities Act of 1990, and
the provisions of titles II and XVI of the Social Security Act that are related to work incentives
for individuals with disabilities.
(Authority: Sec. 302(a)(3) of the Act; 29 U.S.C. 774(a)(3))
[59 FR 8347, Feb. 18, 1994]
Sec. 385.44 What requirement applies to the training of individuals with disabilities?
Any grantee or contractor who provides training under any of the programs in 34 CFR parts
386 through 390 and 396 shall give due regard to the training of individuals with disabilities as
part of its effort to increase the number of qualified personnel available to provide rehabilitation
services.
(Authority: Sec. 302(a)(1) of the Act; 29 U.S.C. 774(a)(1))
[59 FR 8347, Feb. 18, 1994]
Sec. 385.45 What additional application requirements apply to the training of individuals for
rehabilitation careers?
(a) All applicants for a grant or contract to provide training under any of the programs in 34
CFR parts 386 through 390 and 396 shall demonstrate how the training they plan to provide will
prepare rehabilitation professionals to address the needs of individuals with disabilities from
minority backgrounds.
(b) All applicants for a grant under any of the programs in 34 CFR parts 386 through 390 and
396 shall include a detailed description of strategies that will be utilized to recruit and train
persons so as to reflect the diverse populations of the United States, as part of the effort to
increase the number of individuals with disabilities, and individuals who are members of
minority groups, who are available to provide rehabilitation services.
(Authority: Secs. 21(b)(5) and 302(a)(5) of the Act; 29 U.S.C. 718b(b)(6) and 774(a)(6))
(Approved by the Office of Management and Budget under control number 1820-0018)
[59 FR 8347, Feb. 18, 1994, as amended at 59 FR 33680, June 30, 1994]

E-15
 Sec. 385.46 What limitations apply to the rate of pay for experts or consultants appointed or
serving under contract under the Rehabilitation Training program?
An expert or consultant appointed or serving under contract pursuant to this section shall be
compensated at a rate subject to approval of the Commissioner, which shall not exceed the daily
equivalent of the rate of pay for level 4 of the Senior Executive Service Schedule under section
5382 of title 5, United States Code. Such an expert or consultant may be allowed travel and
transportation expenses in accordance with section 5703 of title 5, United States Code.
(Authority: Sec. 302(g)(2) of the Act; 29 U.S.C. 774(g)(2))
[59 FR 8347, Feb. 18, 1994].

E-16
 SECTION F
SELECTION CRITERIA for APPLICATION
Selection Criteria for Applications
The Secretary uses the following selection criteria to evaluate applications for new grants under
this competition. The maximum score for all of these criteria is 100 points. The maximum score
for each criterion is indicated in parentheses. Because no points are assigned to the selected
factors, the Secretary evaluates each factor within each criterion equally.

The criteria are--

NEED FOR THE PROJECT (15 points)

(1) The Secretary considers the need for the proposed project.
(2) In determining the need for the proposed project, the Secretary considers one or more of the
following factors:
(i) The magnitude or severity of the problem to be addressed by the proposed project.
(ii) The magnitude of the need for the services to be provided or the activities to be carried out by
the proposed project.
(iii) The extent to which the proposed project will focus on serving or otherwise addressing the
needs of disadvantaged individuals.
(iv) The extent to which the proposed project will prepare personnel for fields in which shortages
have been demonstrated.

SIGNIFICANCE (10 points)

(1) The Secretary considers the significance of the proposed project.
(2) In determining the significance of the proposed project, the Secretary considers one or more
of the following factors:
(i) The national significance of the proposed project.
(ii) The significance of the problem or issue to be addressed by the proposed project.
(iii) The potential contribution of the proposed project to increased knowledge or
understanding of rehabilitation problems, issues, or effective strategies.
(iv) The potential contribution of the proposed project to the development and
advancement of theory, knowledge, and practices in the field of study.
(v) The extent to which the proposed project is likely to yield findings that may be utilized by
other appropriate agencies and organizations.
(vi) The extent to which the proposed project is likely to build local capacity to provide,
improve or expand services that address the needs of the target population.
(vii) The likely utility of the products (such as information, materials, processes, or
techniques) that will result from the proposed project, including the potential for their being used
effectively in a variety of other settings.
(viii) The extent to which the results of the proposed project are to be disseminated in ways
that will enable others to use the information or strategies.
(ix) The importance or magnitude of the results or outcomes likely to be attained by the proposed
project especially improvements in employment, independent living services, or both, as
appropriate.

F-1
 (x) The importance or magnitude of the results or outcomes likely to be attained by the proposed
project.

QUALITY OF THE PROJECT DESIGN (10 points)

(1) The Secretary considers the quality of the design of the proposed project.
(2) In determining the quality of the design of the proposed project, the Secretary considers one or
more of the following factors:
(i) The extent to which the goals, objectives, and outcomes to be achieved by the proposed
project are clearly specified and measurable.
(ii) The extent to which the design of the proposed project is appropriate to, and will successfully
address, the needs of the target population or other identified needs.
(iii) The extent to which the design of the proposed project includes a thorough, high-quality
review of the relevant literature, a high-quality plan for project implementation, and the use of
appropriate methodological tools to ensure successful achievement of project objectives.
(iv) The extent to which the design for implementing and evaluating the proposed project will
result in information to guide possible replication of project activities or strategies, including
information about the effectiveness of the approach or strategies employed by the project.
(v) The extent to which the proposed project represents an exceptional approach for meeting
statutory purposes and requirements.
(vi) The extent to which the proposed project represents an exceptional approach to the priority or
priorities established for the competition.
(vii) The extent to which the proposed project will establish linkages with other appropriate
agencies and organizations providing services to the target population.

QUALITY OF PROJECT SERVICES (15 points)

(1) The Secretary considers the quality of the services to be provided by the proposed project.
(2) In determining the quality of the services to be provided by the proposed project, the Secretary
considers the quality and sufficiency of strategies for ensuring equal access and treatment for
eligible project participants who are members of groups that have traditionally been
underrepresented based on race, color, national origin, gender, age, or disability.
(3) In addition, the Secretary considers one or more of the following factors:
(i) The extent to which the training or professional development services to be provided by the
proposed project are of sufficient quality, intensity, and duration to lead to improvements in
practice among the recipients of those services.
(ii) The extent to which the training or professional development services to be provided by the
proposed project are likely to alleviate the personnel shortages that have been identified or are the
focus of the proposed project.
(iii) The likelihood that the services to be provided by the proposed project will lead to
improvements in the skills necessary to gain employment or build capacity for independent living.
(iv) The extent to which the services to be provided by the proposed project are focused on those
with greatest needs.

QUALITY OF PROJECT PERSONNEL (10 points)

(1) The Secretary considers the quality of the personnel who will carry out the proposed project.
(2) In determining the quality of project personnel, the Secretary considers the extent to which the
applicant encourages applications for employment from persons who are members of groups that
have traditionally been underrepresented based on race, color, national origin, gender, age, or

F-2
disability.
(3) In addition, the Secretary considers one or more of the following factors:
(i) The qualifications, including relevant training and experience, of the project director or
principal investigator.
(ii) The qualifications, including relevant training and experience, of key project personnel.
(iii) The qualifications, including relevant training and experience, of project consultants or
subcontractors.

ADEQUACY OF RESOURCES (10 points)

(1) The Secretary considers the adequacy of resources for the proposed project.
(2) In determining the adequacy of resources for the proposed project, the Secretary considers one
or more of the following factors:
(i) The adequacy of support, including facilities, equipment, supplies, and other resources, from
the applicant organization or the lead applicant organization.
(ii) The relevance and demonstrated commitment of each partner in the proposed project to the
implementation and success of the project.
(iii) The extent to which the budget is adequate to support the proposed project.
(iv) The extent to which the costs are reasonable in relation to the objectives, design, and
potential significance of the propose project
(v) The extent to which the costs are reasonable in relation to the number of persons to be served
and to the anticipated results and benefits.

QUALITY OF THE MANAGE PLAN (15 points)

(1) The Secretary considers the quality of the management plan for the proposed project.
(2) In determining the quality of the management plan for the proposed project, the Secretary
considers one or more of the following factors:
(i) The adequacy of the management plan to achieve the objectives of the proposed project on
time and within budget, including clearly defined responsibilities, timelines, and milestones for
accomplishing project tasks.
(ii) The adequacy of procedures for ensuring feedback and continuous improvement in the
operation of the proposed project.
(iii) The adequacy of mechanisms for ensuring high quality products and services from the
proposed project.
(iv) The extent to which the time commitments of the project director and principal investigator
and other key project personnel are appropriate and adequate to meet the objectives of the
proposed project.
(v) How the applicant will ensure that a diverse of perspectives are brought to bear in the
operation of the proposed project, including those of parents, teachers, the business community, a
variety of disciplinary and professional fields, recipients or beneficiaries of services, or other, as
appropriate.

QUALITY OF THE PROJECT EVALUATION (15 points)

(1) The Secretary considers the quality of the evaluation to be conducted of the proposed project.
(2) In determining the quality of the evaluation, the Secretary considers one or more of the
following factors:
(i) The extent to which the methods of evaluation are thorough, feasible, and appropriate to the
goals, objectives, and outcomes of the proposed project.

F-3
 (ii) The extent to which the methods of evaluation are appropriate to the context within which the
project operates.
(iii) The extent to which the methods of evaluation provide for examining the effectiveness of
project implementation strategies.
(iv) The extent to which the methods of evaluation include the use of objective performance
measures that are clearly related to the intended outcomes of the project and will produce
quantitative and qualitative data to the extent possible.
(v) The extent to which the methods of evaluation will provide timely guidance for quality
assurance.
(vii) The extent to which the methods of evaluation will provide guidance about effective
strategies suitable for replication or testing in other settings.

F-4
 SECTION G
APPLICATION TRANSMITTAL INSTRUCTIONS

ATTENTION ELECTRONIC APPLICANTS: Please note that you must follow the
Application Procedures as described in the Federal Register notice announcing the grant
competition. Some programs may require electronic submission of applications, and those
programs will have specific requirements and waiver instructions in the Federal Register notice.

An original and two copies of an application for an award must be mailed or hand-delivered by the
application deadline date unless it is submitted electronically.

Applications Submitted Electronically

You must submit your grant application through the Internet using the software provided on the e-
Grants Web site (http://e-grants.ed.gov) by 4:30 p.m. (Washington, DC time) on the application
deadline date. The regular hours of operation of the e-Grants website are 6:00 a.m. Monday until
7:00 p.m. Wednesday; and 6:00 a.m. Thursday until midnight Saturday (Washington, DC time).
Please note that the system is unavailable on Sundays, and after 7:00 p.m. on Wednesday for
maintenance (Washington, DC time). Any modifications to these hours are posted on the e-Grants
Web site.

If you submit your application through the Internet via the e-Grants Web site, you will receive an
automatic acknowledgment when we receive your application.

Applications Delivered by Mail

Applications sent by mail must be addressed to:

U.S. Department of Education

Application Control Center
Attention: (CFDA Number 84.275A)
400 Maryland Avenue, SW.
Washington, D.C. 20202-4260

Applicants must show proof of mailing consisting of one of the following:

(1) A legibly dated U.S. Postal Service Postmark

(2) A legible mail receipt with the date of mailing stamped by the U.S. Postal Service.
(3) A dated shipping label, invoice, or receipt from a commercial carrier
(4) Any other proof of mailing acceptable to the U.S. Secretary of Education

If an application is sent through the U.S. Postal Service, the Secretary does not accept either of the
following as proof of mailing:
(1) A private metered postmark, or
(2) A mail receipt that is not dated by the U.S. Postal Service
Applicants should note that the U.S. Postal Service does not uniformly provide a dated postmark.
Before relying on this method, you should check with your local post office.
F-5
If you send your application by mail or if you or your courier delivers it by hand, the Application
Control Center will mail a Grant Application Receipt Acknowledgment to you. If you do not
receive the notification of application receipt within 15 days from the mailing of the application,
you should call the U.S. Department of Education Application Control Center at (202) 245-6288.

You must indicate on the envelope and—if not provided by the Department—in Item 4 of the
Application for Federal Education Assistance (ED 424 (exp. OMB APPROVED) the CFDA
number – and suffix letter, if any – of the competition under which you are submitting your
application.

If your application is late, we will notify you that we will not consider the application.

Applications Delivered by Hand/Courier Service

An application that is hand-delivered must be taken to:

U.S. Department of Education

Application Control Center (CFDA: 84.275A)
Room 7041
Potomac Center Plaza
550 12th Street, SW.
Washington, D.C. 20202

The Application Control Center accepts deliveries daily between 8:00 a.m. and 4:30 p.m.
(Washington, D.C. time), except Saturdays, Sundays and Federal holidays.

PLEASE NOTE – NEW ELECTRONIC SUBMISSION POLICY

Electronic Submission is Required - As outlined in the Federal Register notice for this grant
competition, applications must be submitted electronically. You must submit your application
using the electronic application system designated in the Federal Register notice. (The notice
will designate whether you will use e-Application or Grants.gov). You may not e-mail an
electronic copy to us. We will reject your application if you submit it in paper format unless you
qualify for one of the exceptions to the electronic submission requirement described below and
submit, no later than two weeks before the application deadline date, a written statement to the
Department that you qualify for one of these exceptions.

Under mandatory submission, electronic applications must be received by 4:30 pm Washington,

DC time on the application deadline date. Under this new policy, Education does not allow
for any last minute waiver requests from applicants, which is a change from the previous
policy for mandatory electronic submission. Consequently, we strongly encourage you to
review the registration and submission procedures for the designated electronic application
system right away. In addition, we strongly suggest that you do not wait until the deadline
date to submit your application.

Exception to Electronic Submission Requirement: You qualify for an exception to the electronic
submission requirement, and may submit your application in paper format, by mail or hand

F-6
delivery, if you are unable to submit an application through the electronic application system
designated in the Federal Register notice because––

• You do not have access to the Internet; or

• You do not have the capacity to upload large documents to the system;

and

• No later than two weeks before the application deadline date (14 calendar days or, if
the fourteenth calendar day before the application deadline date falls on a Federal
holiday, the next business day following the Federal holiday), you mail or fax a written
statement to the Department, explaining which of the two grounds for an exception
prevent you from using the Internet to submit your application. If you mail your written
statement to the Department, it must be postmarked no later than two weeks before the
application deadline date. If you fax your written statement to the Department, we must
receive the faxed statement no later than two weeks before the application deadline date.
(Please follow the fax instructions found in the Federal Register notice for this
competition. Also, your paper application must be submitted in accordance with the mail
or hand delivery instructions also described in the Federal Register notice for this grant
competition.)

For detailed information on the electronic submission requirement for this competition, please
refer to the Federal Register notice.

F-2
 SECTION H

APPLICATION FORMS

U.S. Department of Education

Office of Special Education and Rehabilitative Services

REHABILITATION SERVICES ADMINISTRATION

INSTRUCTIONS FOR AN APPLICATION FOR FEDERAL ASSISTANCE
(Nonconstruction Programs)

The enclosed forms shall be used by all applicants for Federal Assistance under all Rehabilitation
Services Administration programs. A separate application must be submitted for each grant
sought. No grant may be awarded unless the completed application forms have been received. If
an item does not appear to be relevant to the assistance requested, write "NA" for not applicable.

This application consists of four parts. These parts are organized in the same manner that the
submitted application should be organized. These parts are as follows:

Part I - Federal Assistance Application Face Page

Part II - Budget Information
Part III - Program Narrative
Part IV - Assurances, Certifications and Disclosures

Each submitted application must include an index or table of contents and a one-page project
abstract. Pages should be consecutively numbered.

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a
collection of information unless it displays a valid OMB control number. The valid OMB
control number for this information collection is 1820-0018. The time required to complete this
information collection is estimated to average 40 hours per response, including the time to
review instructions, search existing data resources, gathering and maintaining the data needed,
and completing and reviewing the collection of information.

Under terms of the Paperwork Reduction Act of 1980, as amended, and the regulations
implementing that Act, the Department of Education invites comment on the public reporting
burden in this collection of information. You may send comments regarding this burden
estimate or any other aspect of this collection of information, including suggestions for reducing
this burden, to the U.S. Department of Education, Information Management and Compliance
Division, Washington, D.C. 20202-4651; and to the Office of Management and Budget,
Paperwork Reduction Project 1820-0018, Washington, D.C. 20503.
Application for Federal U.S. Department of Education
Form Approved
Education Assistance (ED 424) OMB No. 1890-0017
OMB APPROVED

Applicant Information Organizational Unit

1. Name and Address
Legal Name:________________________________________________________________

Address: __________________________________________________________________

______________________________________________________________________________________________________________

_______________________________________________ _______ ______________________ ____________ - ________

City State County ZIP Code + 4

2. Applicant’s D-U-N-S Number |___|___|___|___|___|___|___|___|___| 6. Novice Applicant ___Yes ___No

3. Applicant’s T-I-N |___|___| - |___|___|___|___|___|___|___| 7. Is the applicant delinquent on any Federal debt? ___Yes ___No
(If “Yes,” attach an explanation.)
4. Catalog of Federal Domestic Assistance #: 84.____|____|____|____|

Title: ____________________________________________________ 8. Type of Applicant (Enter appropriate letter in the box.) |____|

____________________________________________________ A - State F - Independent School District

B - Local G - Public College or University
5. Project Director:___________________________________________ C - Special District H - Private, Non-profit College or University
D - Indian Tribe I - Non-profit Organization
Address:_________________________________________________ E - Individual J - Private, Profit-Making Organization

K - Other (Specify): ______________________________________

_____________________________ ______ _________ _______
City State Zip code + 4
Tel. #: ( ) _______-________ Fax #: ( )_______-________
9. State Application Identifier _______________________________
E-Mail Address: __________________________________________
_____________________________________________
Application Information
10. Type of Submission: 13. Are any research activities involving human subjects planned at
-PreApplication -Application any time during the proposed project period?
___ Construction ___ Construction ___ Yes (Go to 13a.) ___ No (Go to item 14.)
___ Non-Construction ___ Non-Construction
13a. Are all the research activities proposed designated to be
11. Is application subject to review by Executive Order 12372 process? exempt from the regulations?
___ Yes (Date made available to the Executive Order 12372 ___ Yes (Provide Exemption(s) #): _______________________
process for review): ____/____/_________
___ No (Provide Assurance #): __________________________
___ No (If “No,” check appropriate box below.)
___ Program is not covered by E.O. 12372. 14. Descriptive Title of Applicant’s Project:
___ Program has not been selected by State for review.
________________________________________________________
12. Proposed Project Dates: ____/____/________ ____/____/_________
Start Date: End Date: ________________________________________________________

Estimated Funding Authorized Representative Information

16. To the best of my knowledge and belief, all data in this preapplication/application are true
15a. Federal $ ________________. 00 and correct. The document has been duly authorized by the governing body of the applicant
b. Applicant $ ________________. 00 and the applicant will comply with the attached assurances if the assistance is awarded.
c. State $ ________________. 00 a. Authorized Representative (Please type or print name clearly.)
d. Local $ ________________. 00 ________________________________________________________________________________
e. Other $ ________________. 00 b. Title: _________________________________________________________________________
f. Program Income $ ________________. 00 c. Tel. #: ( ) ________-____________ Fax #: ( ) ________-____________
d. E-Mail Address: _______________________________________________________________
g. TOTAL $ ________________. 00 e. Signature of Authorized Representative

_____________________________________________________________ Date:___/____/______
 Instructions for Form ED 424
1. Legal Name and Address. Enter the legal name of applicant If Not Human Subjects Research. Check “No” if research
and the name of the primary organizational unit, which will activities involving human subjects are not planned at any time
undertake the assistance activity. during the proposed project period. The remaining parts of Item 12
are then not applicable.
2. D-U-N-S Number. Enter the applicant’s D-U-N-S Number. If
your organization does not have a D-U-N-S Number, you can If Human Subjects Research. Check “Yes” if research activities
obtain the number by calling 1-800-333-0505 or by completing involving human subjects are planned at any time during the
a D-U-N-S Number Request Form. The form can be obtained proposed project period, either at the applicant organization or at any
via the Internet at the following URL: http://www.dnb.com. other performance site or collaborating institution. Check “Yes”
even if the research is exempt from the regulations for the protection
3. Tax Identification Number. Enter the taxpayer’s of human subjects. (See I.B. “Exemptions” in attached page entitled
identification number as assigned by the Internal Revenue “Definitions for Form ED 424.”)
Service.
13a. If Human Subjects Research is Exempt from the Human
4. Catalog of Federal Domestic Assistance (CFDA) Number. Subjects Regulations. Check “Yes” if all the research
Enter the CFDA number and title of the program under which activities proposed are designated to be exempt from the
assistance is requested. The CFDA number can be found in the regulations. Insert the exemption number(s) corresponding to
federal register notice and the application package. one or more of the six exemption categories listed in I.B.
“Exemptions.” In addition, follow the instructions in II.A.
5. Project Director. Name, address, telephone and fax numbers, “Exempt Research Narrative” in the attached page entitled
and e-mail address of the person to be contacted on matters “Definitions for Form ED 424.” Insert this narrative
involving this application. immediately following the ED 424 face page.

6. Novice Applicant. Check “Yes” or “No” only if assistance is 13a. If Human Subjects Research is Not Exempt from Human
being requested under a program that gives special Subjects Regulations. Check “No” if some or all of the
consideration to novice applicants. Otherwise, leave blank. planned research activities is covered (not exempt). In
addition, follow the instructions in II.B. “Nonexempt Research
Check “Yes” if you meet the requirements for novice Narrative” in the page entitled “Definitions for Form ED 424.”
applicants specified in the regulations in 34 CFR 75.225 and Insert this narrative immediately following the ED 424 face
included on the attached page entitled “Definitions for Form page.
ED 424.” By checking “Yes” the applicant certifies that it
meets these novice applicant requirements. Check “No” if you 13a. Human Subjects Assurance Number. If the applicant has an
do not meet the requirements for novice applicants. approved Federal Wide (FWA) or Multiple Project Assurance
(MPA) with the Office for Human Research Protections
7. Federal Debt Delinquency. Check “Yes” if the applicant’s (OHRP), U.S. Department of Health and Human Services, that
organization is delinquent on any Federal debt. (This question covers the specific activity, insert the number in the space
refers to the applicant’s organization and not to the person who provided. If the applicant does not have an approved assurance
signs as the authorized representative. Categories of debt on file with OHRP, enter “None.” In this case, the applicant,
include delinquent audit disallowances, loans and taxes.) by signature on the face page, is declaring that it will comply
Otherwise, check “No.” with 34 CFR 97 and proceed to obtain the human subjects
assurance upon request by the designated ED official. If the
8. Type of Applicant. Enter the appropriate letter in the box application is recommended/selected for funding, the
provided. designated ED official will request that the applicant obtain the
assurance within 30 days after the specific formal request.
9. State Application Identifier. State use only (if applicable).
Note about Institutional Review Board Approval. ED does not
10. Type of Submission. See “Definitions for Form ED 424” require certification of Institutional Review Board approval with the
attached. application. However, if an application that involves non-exempt
human subjects research is recommended/selected for funding, the
11. Executive Order 12372. See “Definitions for Form ED 424” designated ED official will request that the applicant obtain and send
attached. Check “Yes” if the application is subject to review the certification to ED within 30 days after the formal request.
by E.O. 12372. Also, please enter the month, day, and four (4)
digit year (mm/dd/yyyy). Otherwise, check “No.” 14. Project Title. Enter a brief descriptive title of the project. If
more than one program is involved, you should append an
12. Proposed Project Dates. Please enter the month, day, and explanation on a separate sheet. If appropriate (e.g.,
four (4) digit year (mm/dd/yyyy). construction or real property projects), attach a map showing
project location. For preapplications, use a separate sheet to
13. Human Subjects Research. (See I.A. “Definitions” in provide a summary description of this project.
attached page entitled “Definitions for Form ED 424.”)
15. Estimated Funding. Amount requested or to be contributed Paperwork Burden Statement. According to the Paperwork
during the first funding/budget period by each contributor. Reduction Act of 1995, no persons are required to respond to a
Value of in-kind contributions should be included on collection of information unless such collection displays a valid
appropriate lines as applicable. If the action will result in a OMB control number. The valid OMB control number for this
dollar change to an existing award, indicate only the amount of information collection is 1875-0106. The time required to complete
the change. For decreases, enclose the amounts in parentheses. this information collection is estimated to average between 15 and
If both basic and supplemental amounts are included, show 45 minutes per response, including the time to review instructions,
breakdown on an attached sheet. For multiple program search existing data resources, gather the data needed, and complete
funding, use totals and show breakdown using same categories and review the information collection. If you have any comments
as item 15. concerning the accuracy of the estimate(s) or suggestions for
improving this form, please write to: U.S. Department of
16. Certification. To be signed by the authorized representative Education, Washington, D.C. 20202-4700. If you have comments
of the applicant. A copy of the governing body’s authorization or concerns regarding the status of your individual submission
for you to sign this application as official representative must of this form write directly to: Joyce I. Mays, Application Control
be on file in the applicant’s office. Be sure to enter the Center, U.S. Department of Education, Potomac Center Plaza, 550
telephone and fax number and e-mail address of the authorized 12th Street SW, Room 7076, Washington, DC 20202-4260.
representative. Also, in item 15e, please enter the month, day,
and four (4) digit year (mm/dd/yyyy) in the date signed field.
 Definitions for Form ED 424

Novice Applicant (See 34 CFR 75.225). For discretionary grant research activity will involve use of human subjects, as defined in
programs under which the Secretary gives special consideration to the regulations.
novice applications, a novice applicant means any applicant for a
grant from ED that— —Research

• Has never received a grant or subgrant under the program The ED Regulations for the Protection of Human Subjects, Title 34,
from which it seeks funding; Code of Federal Regulations, Part 97, define research as “a
systematic investigation, including research development, testing
• Has never been a member of a group application, submitted and evaluation, designed to develop or contribute to generalizable
in accordance with 34 CFR 75.127-75.129, that received a knowledge.” If an activity follows a deliberate plan whose purpose
grant under the program from which it seeks funding; and is to develop or contribute to generalizable knowledge it is research.
Activities which meet this definition constitute research whether or
• Has not had an active discretionary grant from the Federal not they are conducted or supported under a program which is
government in the five years before the deadline date for considered research for other purposes. For example, some
applications under the program. For the purposes of this demonstration and service programs may include research activities.
requirement, a grant is active until the end of the grant’s
project or funding period, including any extensions of those —Human Subject
periods that extend the grantee’s authority to obligate funds.
The regulations define human subject as “a living individual about
In the case of a group application submitted in accordance with 34 whom an investigator (whether professional or student) conducting
CFR 75.127-75.129, a group includes only parties that meet the research obtains (1) data through intervention or interaction with the
requirements listed above. individual, or (2) identifiable private information.” (1) If an activity
involves obtaining information about a living person by
Type of Submission. “Construction” includes construction of new manipulating that person or that person’s environment, as might
buildings and acquisition, expansion, remodeling, and alteration of occur when a new instructional technique is tested, or by
existing buildings, and initial equipment of any such buildings, or communicating or interacting with the individual, as occurs with
any combination of such activities (including architects’ fees and the surveys and interviews, the definition of human subject is met. (2) If
cost of acquisition of land). “Construction” also includes an activity involves obtaining private information about a living
remodeling to meet standards, remodeling designed to conserve person in such a way that the information can be linked to that
energy, renovation or remodeling to accommodate new technologies, individual (the identity of the subject is or may be readily determined
and the purchase of existing historic buildings for conversion to by the investigator or associated with the information), the definition
public libraries. For the purposes of this paragraph, the term of human subject is met. [Private information includes information
“equipment” includes machinery, utilities, and built-in equipment about behavior that occurs in a context in which an individual can
and any necessary enclosures or structures to house them; and such reasonably expect that no observation or recording is taking place,
term includes all other items necessary for the functioning of a and information which has been provided for specific purposes by an
particular facility as a facility for the provision of library services. individual and which the individual can reasonably expect will not
be made public (for example, a school health record).]
Executive Order 12372. The purpose of Executive Order 12372 is
to foster an intergovernmental partnership and strengthen federalism B. Exemptions.
by relying on State and local processes for the coordination and
review of proposed Federal financial assistance and direct Federal Research activities in which the only involvement of human subjects
development. The application notice, as published in the Federal will be in one or more of the following six categories of exemptions
Register, informs the applicant as to whether the program is subject are not covered by the regulations:
to the requirements of E.O. 12372. In addition, the application
package contains information on the State Single Point of Contact. (1) Research conducted in established or commonly accepted
An applicant is still eligible to apply for a grant or grants even if its educational settings, involving normal educational practices, such as
respective State, Territory, Commonwealth, etc. does not have a (a) research on regular and special education instructional strategies,
State Single Point of Contact. For additional information on E.O. or (b) research on the effectiveness of or the comparison among
12372 go to instructional techniques, curricula, or classroom management
http://12.46.245.173/pls/portal30/catalog.REQ_FOR_12372.show methods.

PROTECTION OF HUMAN SUBJECTS IN RESEARCH (2) Research involving the use of educational tests (cognitive,
diagnostic, aptitude, achievement), survey procedures, interview
I. Definitions and Exemptions procedures or observation of public behavior, unless: (a) information
obtained is recorded in such a manner that human subjects can be
A. Definitions. identified, directly or through identifiers linked to the subjects; and
(b) any disclosure of the human subjects’ responses outside the
A research activity involves human subjects if the activity is research could reasonably place the subjects at risk of criminal or
research, as defined in the Department’s regulations, and the civil liability or be damaging to the subjects’ financial standing,
employability, or reputation. If the subjects are children,
exemption 2 applies only to research involving educational tests If you marked “No” for item 12 a. you must provide the “nonexempt
and observations of public behavior when the investigator(s) do not research” narrative. The narrative must address the following seven
participate in the activities being observed. Exemption 2 does not points. Although no specific page limitation applies to this section
apply if children are surveyed or interviewed or if the research of the application, be succinct.
involves observation of public behavior and the investigator(s)
participate in the activities being observed. [Children are defined as (1) Human Subjects Involvement and Characteristics: Provide a
persons who have not attained the legal age for consent to treatments detailed description of the proposed involvement of human subjects.
or procedures involved in the research, under the applicable law or Describe the characteristics of the subject population, including their
jurisdiction in which the research will be conducted.] anticipated number, age range, and health status. Identify the criteria
for inclusion or exclusion of any subpopulation. Explain the
(3) Research involving the use of educational tests (cognitive, rationale for the involvement of special classes of subjects, such as
diagnostic, aptitude, achievement), survey procedures, interview children, children with disabilities, adults with disabilities, persons
procedures or observation of public behavior that is not exempt with mental disabilities, pregnant women, prisoners, institutionalized
under section (2) above, if the human subjects are elected or individuals, or others who are likely to be vulnerable
appointed public officials or candidates for public office; or federal
statute(s) require(s) without exception that the confidentiality of the (2) Sources of Materials: Identify the sources of research material
personally identifiable information will be maintained throughout obtained from individually identifiable living human subjects in the
the research and thereafter. form of specimens, records, or data. Indicate whether the material or
data will be obtained specifically for research purposes or whether
(4) Research involving the collection or study of existing data, use will be made of existing specimens, records, or data.
documents, records, pathological specimens, or diagnostic
specimens, if these sources are publicly available or if the (3) Recruitment and Informed Consent: Describe plans for the
information is recorded by the investigator in a manner that subjects recruitment of subjects and the consent procedures to be followed.
cannot be identified, directly or through identifiers linked to the Include the circumstances under which consent will be sought and
subjects. obtained, who will seek it, the nature of the information to be
provided to prospective subjects, and the method of documenting
(5) Research and demonstration projects which are conducted by or consent. State if the Institutional Review Board (IRB) has
subject to the approval of department or agency heads, and which are authorized a modification or waiver of the elements of consent or the
designed to study, evaluate, or otherwise examine: (a) public benefit requirement for documentation of consent.
or service programs; (b) procedures for obtaining benefits or services
under those programs; (c) possible changes in or alternatives to those (4) Potential Risks: Describe potential risks (physical,
programs or procedures; or (d) possible changes in methods or levels psychological, social, legal, or other) and assess their likelihood and
of payment for benefits or services under those programs. seriousness. Where appropriate, describe alternative treatments and
procedures that might be advantageous to the subjects.
(6) Taste and food quality evaluation and consumer acceptance
studies, (a) if wholesome foods without additives are consumed or (5) Protection Against Risk: Describe the procedures for protecting
(b) if a food is consumed that contains a food ingredient at or below against or minimizing potential risks, including risks to
the level and for a use found to be safe, or agricultural chemical or confidentiality, and assess their likely effectiveness. Where
environmental contaminant at or below the level found to be safe, by appropriate, discuss provisions for ensuring necessary medical or
the Food and Drug Administration or approved by the professional intervention in the event of adverse effects to the
Environmental Protection Agency or the Food Safety and Inspection subjects. Also, where appropriate, describe the provisions for
Service of the U.S. Department of Agriculture. monitoring the data collected to ensure the safety of the subjects.

II. Instructions for Exempt and Nonexempt Human Subjects (6) Importance of the Knowledge to be Gained: Discuss the
Research Narratives importance of the knowledge gained or to be gained as a result of the
proposed research. Discuss why the risks to subjects are reasonable
If the applicant marked “Yes” for Item 12 on the ED 424, the in relation to the anticipated benefits to subjects and in relation to the
applicant must provide a human subjects “exempt research” or importance of the knowledge that may reasonably be expected to
“nonexempt research” narrative and insert it immediately following result.
the ED 424 face page.
(7) Collaborating Site(s): If research involving human subjects will
A. Exempt Research Narrative. take place at collaborating site(s) or other performance site(s), name
the sites and briefly describe their involvement or role in the
If you marked “Yes” for item 12 a. and designated exemption research.
numbers(s), provide the “exempt research” narrative. The narrative
must contain sufficient information about the involvement of human Copies of the Department of Education’s Regulations for the
subjects in the proposed research to allow a determination by ED Protection of Human Subjects, 34 CFR Part 97 and other pertinent
that the designated exemption(s) are appropriate. The narrative must materials on the protection of human subjects in research are
be succinct. available from the Grants Policy and Oversight Staff, Office of the
Chief Financial Officer, U.S. Department of Education,
B. Nonexempt Research Narrative. Washington, D.C. 20202-4250, telephone: (202) 245-6120, and on
the U.S. Department of Education’s Protection of Human Subjects
in Research Web Site at
http://www.ed.gov/about/offices/list/ocfo/humansub.html
 U.S. DEPARTMENT OF EDUCATION
OMB Control Number: 1890-0004
BUDGET INFORMATION Expiration Date: 10-31-2007
NON-CONSTRUCTION PROGRAMS

Name of Institution/Organization Applicants requesting funding for only one year should complete the column under
"Project Year 1." Applicants requesting funding for multi-year grants should complete all
applicable columns. Please read all instructions before completing form.

SECTION A - BUDGET SUMMARY

U.S. DEPARTMENT OF EDUCATION FUNDS

Budget Categories Project Year 1 Project Year 2 Project Year 3 Project Year 4 Project Year 5 Total
(a) (b) (c) (d) (e) (f)

1. Personnel

2. Fringe Benefits

3. Travel

4. Equipment

5. Supplies

6. Contractual

7. Construction

8. Other

9. Total Direct Costs (lines 1-8)

10. Indirect Costs*

11. Training Stipends

12. Total Costs (lines 9-11)

*Indirect Cost Information (To Be Completed by Your Business Office):

If you are requesting reimbursement for indirect costs on line 10, please answer the following questions:
(1) Do you have an Indirect Cost Rate Agreement approved by the Federal government? ____Yes ____ No
(2) If yes, please provide the following information:
Period Covered by the Indirect Cost Rate Agreement: From: ___/___/______ To: ___/___/______ (mm/dd/yyyy)
Approving Federal agency: ____ ED ____ Other (please specify): __________________________
(3) For Restricted Rate Programs (check one) -- Are you using a restricted indirect cost rate that:
___ Is included in your approved Indirect Cost Rate Agreement? or ___ Complies with 34 CFR 76.564(c)(2)?
ED 524
 Name of Institution/Organization Applicants requesting funding for only one year should complete the column under
"Project Year 1." Applicants requesting funding for multi-year grants should complete all
applicable columns. Please read all instructions before completing form.

SECTION B - BUDGET SUMMARY

NON-FEDERAL FUNDS

Project Year 1 Project Year 2 Project Year 3 Project Year 4 Project Year 5 Total
Budget Categories (a) (b) (c) (d) (e) (f)

1. Personnel

2. Fringe Benefits

3. Travel

4. Equipment

5. Supplies

6. Contractual

7. Construction

8. Other
9. Total Direct Costs
(Lines 1-8)
10. Indirect Costs

11. Training Stipends

12. Total Costs
(Lines 9-11)

SECTION C – BUDGET NARRATIVE (see instructions)

ED 524
 Instructions for ED 524
General Instructions 34 CFR 76.564(c)(2). Note: State or Local government base to which the indirect cost rate is applied and the
agencies may not use the provision for a restricted indirect total indirect expense. Depending on the grant
This form is used to apply to individual U.S. Department cost rate specified in 34 CFR 76.564(c)(2). Check only one program to which you are applying and/or your
of Education (ED) discretionary grant programs. Unless response. Leave blank, if this item is not applicable. approved Indirect Cost Rate Agreement, some direct
directed otherwise, provide the same budget information cost budget categories in your grant application budget
for each year of the multi-year funding request. Pay Section B - Budget Summary may not be included in the base and multiplied by your
attention to applicable program specific instructions, if Non-Federal Funds indirect cost rate. For example, you must multiply the
attached. Please consult with your Business Office prior indirect cost rates of “Training grants" (34 CFR
to submitting this form. If you are required to provide or volunteer to provide 75.562) and grants under programs with “Supplement
matching funds or other non-Federal resources to the not Supplant” requirements ("Restricted Rate"
Section A - Budget Summary project, these should be shown for each applicable budget programs) by a “modified total direct cost” (MTDC)
U.S. Department of Education Funds category on lines 1-11 of Section B. base (34 CFR 75.563 or 76.563). Please indicate
which costs are included and which costs are excluded
All applicants must complete Section A and provide a Lines 1-11, columns (a)-(e): For each project year, for from the base to which the indirect cost rate is applied.
breakdown by the applicable budget categories shown in which matching funds or other contributions are
lines 1-11. provided, show the total contribution for each applicable When calculating indirect costs (line 10) for "Training
budget category. grants" or grants under "Restricted Rate" programs, you
Lines 1-11, columns (a)-(e): For each project year for must refer to the information and examples on ED’s
which funding is requested, show the total amount Lines 1-11, column (f): Show the multi-year total for each website at:
requested for each applicable budget category. budget category. If non-Federal contributions are http://www.ed.gov/fund/grant/apply/appforms/appforms.
provided for only one year, leave this column blank. html.
Lines 1-11, column (f): Show the multi-year total for each You may also contact (202) 377-3838 for additional
budget category. If funding is requested for only one Line 12, columns (a)-(e): Show the total matching or other information regarding calculating indirect cost rates or
project year, leave this column blank. contribution for each project year. general indirect cost rate information.

Line 12, columns (a)-(e): Show the total budget request Line 12, column (f): Show the total amount to be 4. Provide other explanations or comments you deem
for each project year for which funding is requested. contributed for all years of the multi-year project. If non- necessary.
Federal contributions are provided for only one year,
Line 12, column (f): Show the total amount requested for leave this space blank. Paperwork Burden Statement
all project years. If funding is requested for only one year,
leave this space blank. Section C - Budget Narrative [Attach separate sheet(s)] According to the Paperwork Reduction Act of 1995, no
Pay attention to applicable program specific instructions, persons are required to respond to a collection of
Indirect Cost Information: if attached. information unless such collection displays a valid OMB
If you are requesting reimbursement for indirect costs on control number. The valid OMB control number for this
line 10, this information is to be completed by your 1. Provide an itemized budget breakdown, and information collection is 1890-0004. The time required to
Business Office. (1): Indicate whether or not your justification by project year, for each budget category complete this information collection is estimated to vary
organization has an Indirect Cost Rate Agreement that listed in Sections A and B. For grant projects that will from 13 to 22 hours per response, with an average of 17.5
was approved by the Federal government. (2): If you be divided into two or more separately budgeted major hours per response, including the time to review
checked “yes” in (1), indicate in (2) the beginning and activities or sub-projects, show for each budget instructions, search existing data sources, gather the data
ending dates covered by the Indirect Cost Rate category of a project year the breakdown of the needed, and complete and review the information
Agreement. In addition, indicate whether ED or another specific expenses attributable to each sub-project or collection. If you have any comments concerning the
Federal agency (Other) issued the approved agreement. If activity. accuracy of the time estimate(s) or suggestions for
you check “Other,” specify the name of the Federal agency improving this form, please write to: U.S. Department of
that issued the approved agreement. (3): If you are 2. If applicable to this program, provide the rate and base Education, Washington, D.C. 20202-4651. If you have
applying for a grant under a Restricted Rate Program (34 on which fringe benefits are calculated. comments or concerns regarding the status of your
CFR 75.563 or 76.563), indicate whether you are using a individual submission of this form, write directly to (insert
restricted indirect cost rate that is included on your 3. If you are requesting reimbursement for indirect costs program office), U.S. Department of Education, 400
approved Indirect Cost Rate Agreement or whether you on line 10, this information is to be completed by your Maryland Avenue, S.W., Washington, D.C. 20202.
are using a restricted indirect cost rate that complies with Business Office. Specify the estimated amount of the
 Additional Indirect Cost Information and Example for Training Grants
If you are applying for a discretionary grant that the U.S. Department of Education considers to be a “Training grant,” your
indirect cost reimbursement is limited. See the Education Department General Administration Regulations (EDGAR), 34 CFR
75.562, Indirect cost rates for educational training projects at:http://www.ed.gov/policy/fund/reg/edgarReg/edlite-part75e.html

Indirect cost reimbursement on ED training grants is limited to the grantee’s actual indirect costs as determined by
the grantee’s negotiated indirect cost rate agreement or 8% of a modified total direct cost base, whichever is less.
Indirect costs in excess of the 8% limit may not be charged directly, used to satisfy matching or cost-sharing
requirements, or charged to another Federal award.

For the purposes of calculating indirect costs for training grants, EDGAR, §75.562(c), defines a modified total direct
cost base as:

“total direct costs less stipends, tuition and related fees, and capital expenditures of $5,000 or more.”

Note: This limitation on indirect cost reimbursement for training grants does not apply to agencies of State or local
governments, including federally recognized Indian tribal governments. However, the 8% limit applies to cost-type
contracts under grants, if these contracts are for training as defined in EDGAR, §75.562(a).

Below is a simplified example for calculating indirect costs for a training grant using the budget categories from the
ED 524 form, Budget Information – Non-construction Programs. The ED 524 and Instructions can be found at:
http://www.ed.gov/fund/grant/apply/appforms/appforms.html

For the purposes of this example, 8% of a modified total direct cost base is used to calculate indirect costs.

1. Personnel 174,000
2. Fringe Benefits 50,000
3. Travel 10,000
4. Equipment 8,200
5. Supplies 920
6. Contractual 4,900
7. Construction -
8. Other (Tuition) 5,400
9. Total Direct Costs 253,420

Calculate Modified Total Direct Cost Base

Total Direct Costs 253,420
Less:
Equipment 8,200
Tuition 5,400
13,600
Modified Total Direct Cost Base: 239,820
Multiply $239,820 by 8%: 19,186

10. Indirect Costs 19,186

11. Training Stipends 6,300
12. Total Costs 278,906
PART III - PROGRAM NARRATIVE AND SCHEDULE OF TRAINEE EXPENSE

Prepare the Program Narrative in accordance with the following instructions. Before preparing the Program Narrative,
applicants should carefully review the program regulations contained in this application package, paying special attention to
the selection criteria. The Program Narrative must respond to the special emphasis of the specific program for which grant
support is being requested and the selection criteria identified in the program regulations.

In addition, applicants should read the applicable parts of the Education Department General Administrative Regulations
(EDGAR), 34 CFR. These regulations set forth all general rules affecting application submittal, review, grant award, and
post-award administration for Department of Education grant programs.

The recent reauthorize version of the Rehabilitation Act of 1973, as amended, includes three new requirements for all
applicants under the Rehabilitation Long-Term Training program. Each of these must be addressed in your application.
Applications that do not include the following information will not be funded:

(A) a description of how the designed State unit or units will participate in the project to be funded under the grant or
contract, including, as appropriate, participation on advisory committees, as practicum sites, in curriculum
development, and in other ways so as to build closer relationships between the applicant and the designated State
unit and to encourage students to pursue careers in public vocational rehabilitation programs;

(B) the identification of potential employers that provide employment that meets the payback requirements of the Act
(see next bullet); and

(C) an assurance that data on the employment of graduates or trainees who participate in the project is accurate.

NOTE: Applicants should refer to the Dear Applicant Letter. It cites the appropriate sections of the program regulations
and the applicable parts of EDGAR. The texts of all necessary program statutes and regulations are included in the Rules
and Regulations Section of this application package.

Limit the Program Narrative to 50 pages, double-spaced, and number pages consecutively. See the Dear Applicant
Letter (Section A) for the format. The narrative should be written concisely. Only the required information should be
submitted. If appendices or other supplemental materials are included, they must be kept to a minimum and must
substantiate what is proposed in the narrative, e.g., the results of a needs survey or letters of commitment from
organizations that will have significant involvement with the project. Please remember that peer reviewers are instructed
that appendix material is to be considered supplemental material to support or show evidence-supporting statements made
in the narrative. They are neither requested nor expected to consider appendix material in rating applications. All vitae
should be limited to one page in length showing the source and date of earned degrees, experience relevant to working with
individuals who are disabled and the person's direct relationship to the project, e.g., how the person will function in the
project. Also, use spring clips or rubber bands to hold the application together. Do not use binders, folders, and staples as
they must be removed before duplicating applications.

NOTE: Funded projects will be required to report evaluation findings in the annual progress report (as part of the
continuation application) and in the final report at the conclusion of the project.

IF APPLICABLE, PROVIDE THE FOLLOWING INFORMATION:

(a) If a rehabilitation project is in its final year of support and refunding for a new project is being requested, provide
a progress report that includes a discussion of all accomplishments to date in achieving project objectives and a
schedule of accomplishments or milestones anticipated with the new funding request.

(b) A listing showing the Federal Domestic Assistance Catalog number, status, and amount of each project where there is
related previous, pending or anticipated assistance
 Table One
Schedule of Trainee Expenses (84.129 , 84.246 and 84.263 only)
(Complete this form for the upcoming project year only. For example, if your application is for a new project, complete this form for year
one projections only. If your application is for a second year continuation, complete this form for year two projections, etc.)

Applicant Name: ___________________________________________

Scholar Information for Project Year (e.g., 93-94, 94-95 etc): _______________________________________

Total number of Number of full-time Total amount of grant Total amount of grant Total amount of grant funds for other
scholars to receive equivalent scholars funds for tuition funds for stipends direct scholar costs
support under grant Supported under grant (see note 3)
Level of Training (see note 1) (see note 2)

Bachelors
Masters
Doctoral
Post-Doc fellowship
Medical student
Resident
Post-residency
fellowship
Other (specify):
_________________

Non-academic Post-Employment Education: Total number of trainees:_______

----------------------------------
Note 1: Anticipated number of students to receive any (full or partial) support under the grant.
Note 2: If the grant includes partial support for some students, translate the support into full-time equivalents.
Note 3: Total amount of grant funds for other direct scholar expenses such as fees or travel.
Notes :
Certification of Eligibility for Federal Assistance in Certain Programs
I understand that 34 CFR 75.60, 75.61, and 75.62 require that I make specific certifications of eligibility to the U.S. Department of
Education (ED) as a condition of applying for Federal funds in certain programs and that these requirements are in addition to any
other eligibility requirements that ED imposes under program regulations. Under 34 CFR 75.60 – 75.62:

I. I certify that:

A. I do not owe a debt, or I am current in repaying a debt, or I am not in default (as that term is used at 34 CFR Part 668)
on a debt:

1. To the Federal Government under a nonprocurement transaction (e.g., a previous loan, scholarship, grant, or
cooperative agreement); or
2. For a fellowship, scholarship, stipend, discretionary grant, or loan in any program of ED that is subject to
34 CFR 75.60, 75.61, and 75.62, including:

• Federal Pell Grant Program (20 U.S.C. 1070a, et seq.);

• Federal Supplemental Educational Opportunity Grant (SEOG) Program (20 U.S.C. 1070(b), et seq.):
• State Student Incentive Grant Program (SSIG) 20 U.S.C. 1070c, et seq.);
• Federal Perkins Loan Program (20 U.S.C. 1087aa, et seq.);
• Income Contingent Direct Loan Demonstration Project (20 U.S.C. 1087a, note);
• Federal Stafford Loan Program, Federal Supplemental Loans for Students [SLS], Federal PLUS, or
• Federal Consolidation Loan Program (20 U.S.C. 1071, et seq.);
• William D. Ford Federal Direct Loan Program (20 U.S.C. 1087a, et. seq.);
• Cuban Student Loan Program (20 U.S.C. 2601, et seq.);
• Robert C. Byrd Honors Scholarship Program (20 U.S.C. 1070d-31, et seq.);
• Jacob K. Javits Fellows Program (20 U.S.C. 1134h-1134l);
• Patricia Roberts Harris Fellowship Program (20 U.S.C. 1134d-1134g);
• Christa McAuliffe Fellowship Program (20 U.S.C. 1105-1105i);
• Bilingual Education Fellowship Program (20 U.S.C. 3221-3262);
• Rehabilitation Long-Term Training Program (29 U.S.C. 774(b));
• Paul Douglas Teacher Scholarship Program (20 U.S.C. 1104, et seq.);
• Law Enforcement Education Program (42 U.S.C. 3775);
• Indian Fellowship Program (29 U.S.C. 774(b));
• Teacher Quality Enhancement Grants Program (20 U.S.C. 1021, et seq.);

OR
B. I have made arrangements satisfactory to ED to repay a debt as described in A.1. or A.2. (above) on which I had not
been current in repaying or on which I was in default (as that term is used in 34 CFR Part 668).

II. I certify also that I have not been declared by a judge, as a condition of sentencing under section 5301 of the Anti-Drug
Abuse Act of 1988 (21 U.S.C. 862), ineligible to receive Federal assistance for the period of this requested funding.

I understand that providing a false certification to any of the statements above makes me liable for repayment to ED for funds
received on the basis of this certification, for civil penalties, and for criminal prosecution under 18 U.S.C. 1001.

____________________________________________ ____________________________________
(Signature) (Date)

____________________________________________
(Typed or Printed Name)

Name or number of ED program under which this certification is being made:

______________________________________________

ED 80-0016 (Revised 2/01) OMB Approval No. 0348-0040

 OMB Approval No. 0348-0040

ASSURANCES - NON-CONSTRUCTION PROGRAMS

Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503

PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND
BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.

Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding
agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case,
you will be notified.

As the duly authorized representative of the applicant I certify that the applicant:

1. Has the legal authority to apply for Federal assistance, and handicaps; (d) the Age Discrimination Act of 1975, as
the institutional, managerial and financial capability amended (42 U.S.C. ∋∋ 6101-6107), which prohibits
(including funds sufficient to pay the non-Federal share of discrimination on the basis of age; (e) the Drug Abuse Office
project cost) to ensure proper planning, management, and and Treatment Act of 1972 (P.L. 92-255), as amended,
completion of the project described in this application. relating to nondiscrimination on the basis of drug abuse; (f)
the Comprehensive Alcohol Abuse and Alcoholism
2. Will give the awarding agency, the Comptroller General of Prevention, Treatment and Rehabilitation Act of 1970 (P.L.
the United States, and if appropriate, the State, through any 91-616), as amended, relating to nondiscrimination on the
authorized representative, access to and the right to examine basis of alcohol abuse or alcoholism; (g) ∋∋ 523 and 527 of
all records, books, papers, or documents related to the award; the Public Health Service Act of 1912 (42 U.S.C. ∋∋ 290 dd-3
and will establish a proper accounting system in accordance and 290 ee 3), as amended, relating to confidentiality of
with generally accepted accounting standards or agency alcohol and drug abuse patient records; (h) Title VIII of the
directives. Civil Rights Act of 1968 (42 U.S.C. ∋ 3601 et seq.), as
amended, relating to nondiscrimination in the sale, rental or
3. Will establish safeguards to prohibit employees from using financing of housing; (i) any other nondiscrimination
their positions for a purpose that constitutes or presents the provisions in the specific statute(s) under which application
appearance of personal or organizational conflict of interest, for Federal assistance is being made; and (j) the requirements
or personal gain. of any other nondiscrimination statute(s) which may apply to
the application.
4. Will initiate and complete the work within the applicable
time frame after receipt of approval of the awarding agency. 7. Will comply, or has already complied, with the requirements
of Titles II and III of the uniform Relocation Assistance and
5. Will comply with the Intergovernmental Personnel Act of Real Property Acquisition Policies Act of 1970 (P.L. 91-646)
1970 (42 U.S.C. ∋∋4728-4763) relating to prescribed which provide for fair and equitable treatment of persons
standards for merit systems for programs funded under one of displaced or whose property is acquired as a result of Federal
the 19 statutes or regulations specified in Appendix A of or federally assisted programs. These requirements apply to
OPM's Standards for a Merit System of Personnel all interests in real property acquired for project purposes
Administration (5 C.F.R. 900, Subpart F). regardless of Federal participation in purchases.

6. Will comply with all Federal statutes relating to 8. Will comply, as applicable, with the provisions of the Hatch
nondiscrimination. These include but are not limited to: (a) Act (5 U.S.C. ∋∋1501-1508 and 7324-7328), which limit the
Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which political activities of employees whose principal employment
prohibits discrimination on the basis of race, color or national activities are funded in whole or in part with Federal funds.
origin; (b) Title IX of the Education Amendments of 1972, as
amended (20 U.S.C. ∋∋1681-1683, and 1685-1686), which
prohibits discrimination on the basis of sex; (c) Section 504
of the Rehabilitation Act of 1973, as amended (29 U.S.C.
∋794), which prohibits discrimination on the basis of

Previous Edition Usable Standard Form 424B (Rev. 7-97)

Authorized for Local Reproduction Prescribed by OMB Circular A-102
9. Will comply, as applicable, with the provisions of the Davis- 12 Will comply with the Wild and Scenic Rivers Act of 1968
Bacon Act (40 U.S.C. ∋∋276a to 276a-7), the Copeland Act (16 U.S.C. ∋∋1721 et seq.) related to protecting components
(40 U.S.C. ∋276c and 18 U.S.C. ∋∋874) and the Contract or potential components of the national wild and scenic rivers
Work Hours and Safety Standards Act (40 U.S.C. ∋∋ 327- system.
333), regarding labor standards for federally assisted
construction sub agreements. 13. Will assist the awarding agency in assuring compliance with
Section 106 of the National Historic Preservation Act of
10. Will comply, if applicable, with flood insurance purchase 1966, as amended (16 U.S.C. ∋470), EO 11593 (identification
requirements of Section 102(a) of the Flood Disaster and protection of historic properties), and the Archaeological
Protection Act of 1973 (P.L. 93-234) which requires and Historic Preservation Act of 1974 (16 U.S.C. ∋∋469a-1 et
recipients in a special flood hazard area to participate in the seq.).
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more. 14. Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research, development, and
11. Will comply with environmental standards which may be
related activities supported by this award of assistance.
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
15. Will comply with the Laboratory Animal Welfare Act of
Environmental Policy Act of 1969 (P.L. 91-190) and
1966 (P.L. 89-544, as amended, 7 U.S.C. ∋∋2131 et seq.)
Executive Order (EO) 11514; (b) notification of violating
pertaining to the care, handling, and treatment of warm
facilities pursuant to EO 11738; (c) protection of wetlands
blooded animals held for research, teaching, or other
pursuant to EO 11990; (d) evaluation of flood hazards in
activities supported by this award of assistance.
floodplains in accordance with EO 11988; (e) assurance of
project consistency with the approved State management
16. Will comply with the Lead-Based Paint Poisoning Prevention
program developed under the Coastal Zone Management Act
Act (42 U.S.C. ∋∋4801 et seq.), which prohibits the use of
of 1972 (16 U.S.C. ∋∋1451 et seq.); (f) conformity of Federal
lead- based paint in construction or rehabilitation of
actions to State (Clear Air) Implementation Plans under
residence structures.
Section 176(c) of the Clear Air Act of 1955, as amended (42
U.S.C. ∋∋7401 et seq.); (g) protection of underground
17. Will cause to be performed the required financial and
sources of drinking water under the Safe Drinking Water Act
compliance audits in accordance with the Single Audit Act
of 1974, as amended, (P.L. 93-523); and (h) protection of
Amendments of 1996 and OMB Circular No. A-133,
endangered species under the Endangered Species Act of
ΑAudits of States, Local Governments, and Non-Profit
1973, as amended, (P.L. 93-205).
Organizations.≅

18. Will comply with all applicable requirements of all other

Federal laws, executive orders, regulations and policies
governing this program.

SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE

APPLICANT ORGANIZATION DATE SUBMITTED

Standard Form 424B (Rev. 7-97) Back

 CERTIFICATION REGARDING LOBBYING

Applicants must review the requirements for certification regarding lobbying included in the regulations
cited below before completing this form. Applicants must sign this form to comply with the certification
requirements under 34 CFR Part 82, "New Restrictions on Lobbying." This certification is a material
representation of fact upon which the Department of Education relies when it makes a grant or enters
into a cooperative agreement.

As required by Section 1352, Title 31 of the U.S. Code, and implemented at 34 CFR Part 82, for persons
entering into a Federal contract, grant or cooperative agreement over $100,000, as defined at 34 CFR
Part 82, Sections 82.105 and 82.110, the applicant certifies that:

(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the making of any Federal grant, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement;

(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form -
LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions;

(c) The undersigned shall require that the language of this certification be included in the award
documents for all sub awards at all tiers (including sub grants and contracts under grants and
cooperative agreements) and that all sub recipients shall certify and disclose accordingly.

As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with
the above certification.

NAME OF APPLICANT PR/AWARD NUMBER AND / OR PROJECT NAME

PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

SIGNATURE DATE

ED 80-0013 06/04
 Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion -- Lower Tier Covered Transactions

This certification is required by the Department of Education regulations implementing Executive Order 12549, Debarment and Suspension, 34 CFR Part
85, for all lower tier transactions meeting the threshold and tier requirements stated at Section 85.110.

Instructions for Certification 6. The prospective lower tier participant further agrees by submitting
this proposal that it will include the clause titled Certification
1. By signing and submitting this proposal, the prospective lower tier Regarding Debarment, Suspension, Ineligibility, and Voluntary
participant is providing the certification set out below. Exclusion-Lower Tier Covered Transactions, without modification, in all
lower tier covered transactions and in all solicitations for lower tier
2. The certification in this clause is a material representation of fact covered transactions.
upon which reliance was placed when this transaction was entered
into. If it is later determined that the prospective lower tier participant 7. A participant in a covered transaction may rely upon a certification
knowingly rendered an erroneous certification, in addition to other of a prospective participant in a lower tier covered transaction that it is
remedies available to the Federal Government, the department or not debarred, suspended, ineligible, or voluntarily excluded from the
agency with which this transaction originated may pursue available covered transaction, unless it knows that the certification is erroneous.
remedies, including suspension and/or debarment. A participant may decide the method and frequency by which it
determines the eligibility of its principals. Each participant may but is
3. The prospective lower tier participant shall provide immediate not required to, check the Nonprocurement List.
written notice to the person to whom this proposal is submitted if at any
time the prospective lower tier participant learns that its certification 8. Nothing contained in the foregoing shall be construed to require
was erroneous when submitted or has become erroneous by reason of establishment of a system of records in order to render in good faith
changed circumstances. the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is
4. The terms "covered transaction," "debarred," "suspended," normally possessed by a prudent person in the ordinary course of
"ineligible," "lower tier covered transaction," "participant," " person," business dealings.
"primary covered transaction," " principal," "proposal," and "voluntarily
excluded," as used in this clause, have the meanings set out in the 9. Except for transactions authorized under paragraph 5 of these
Definitions and Coverage sections of rules implementing Executive instructions, if a participant in a covered transaction knowingly enters
Order 12549. You may contact the person to which this proposal is into a lower tier covered transaction with a person who is suspended,
submitted for assistance in obtaining a copy of those regulations. debarred, ineligible, or voluntarily excluded from participation in this
transaction, in addition to other remedies available to the Federal
5. The prospective lower tier participant agrees by submitting this Government, the department or agency with which this transaction
proposal that, should the proposed covered transaction be entered originated may pursue available remedies, including suspension and/or
into, it shall not knowingly enter into any lower tier covered transaction debarment.
with a person who is debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction,
unless authorized by the department or agency with which this
transaction originated.

Certification

(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency.

(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall
attach an explanation to this proposal.

NAME OF APPLICANT PR/AWARD NUMBER AND/OR PROJECT NAME

PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

SIGNATURE DATE

ED 80-0014, 9/90 (Replaces GCS-009 (REV.12/88), which is obsolete)

 Approved by OMB
0348-0046
Disclosure of Lobbying Activities
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352
(See reverse for public burden disclosure)

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:

a. contract a. bid/offer/application a. initial filing
____ b. grant _____ b. initial award _____ b. material change
c. cooperative agreement c. post-award
d. loan For material change only:
e. loan guarantee Year _______ quarter _______
f. loan insurance Date of last report___________

1. Name and Address of Reporting Entity: 2. If Reporting Entity in No. 4 is Subawardee,

____ Prime _____ Subawardee Enter Name and Address of Prime:
Tier______, if Known:

Congressional District, if known: Congressional District, if known:

6. Federal Department/Agency: 7. Federal Program Name/Description: F

CFDA Number, if applicable: __________________

8. Federal Action Number, if known: 9. Award Amount, if known: A

$
10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if
(if individual, last name, first name, MI): different from No. 10a)
(last name, first name, MI):

11. Information requested through this form is

authorized by title 31 U.S.C. section 1352. This Signature: __________________________________
disclosure of lobbying activities is a material
representation of fact upon which reliance was placed Print Name:_________________________________
by the tier above when this transaction was made or
entered into. This disclosure is required pursuant to 31 Title:______________________________________
U.S.C. 1352. This information will be reported to the
Congress semi-annually and will be available for public Telephone No.: ________________ Date: _______
inspection. Any person who fails to file the required
disclosure shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each such
failure.

Federal Use Only Authorized for Local Reproduction

Standard Form - LLL (Rev. 7-97)
 INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES

This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the
initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section
1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both
the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and
Budget for additional information.

1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the
outcome of a covered Federal action.

2. Identify the status of the covered Federal action.

3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the
information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last
previously submitted report by this reporting entity for this covered Federal action.

4. Enter the full name, address, city, State and zip code of the reporting entity. Include Congressional District, if
known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or
subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier.
Subawards include but are not limited to subcontracts, subgrants and contract awards under grants.

5. If the organization filing the report in item 4 checks “Subawardee,” then enter the full name, address, city, State and
zip code of the prime Federal recipient. Include Congressional District, if known.

6. Enter the name of the federal agency making the award or loan commitment. Include at least one organizational level
below agency name, if known. For example, Department of Transportation, United States Coast Guard.

7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full
Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan
commitments.

8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g.,
Request for Proposal (RFP) number; Invitations for Bid (IFB) number; grant announcement number; the contract,
grant, or loan award number; the application/proposal control number assigned by the Federal agency). Included
prefixes, e.g., “RFP-DE-90-001.”

9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the
Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5.

10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act
of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action.

(b) Enter the full names of the individual(s) performing services, and include full address if different from 10(a).
Enter Last Name, First Name, and Middle Initial (MI).

11. The certifying official shall sign and date the form, print his/her name, title, and telephone number.

According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information
unless it displays a valid OMB control Number. The valid OMB control number for this information collection is OMB No.
0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response,
including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and
completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of
this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget,
Paperwork Reduction Project (0348-0046), Washington, DC 20503
 SECTION I
IMPORTANT INFORMATION AND NOTICES

NOTICE REGARDING SUBMISSION OF TRAINING MATERIALS TO THE

NATIONAL CLEARINGHOUSE OF REHABILITATION TRAINING MATERIALS

For a number of years the Rehabilitation Services Administration (RSA) has provided funding for a National
Clearinghouse Rehabilitation Training Materials (NCHRTM). The purpose of the NCHRTM is to provide
training materials that would benefit rehabilitation personnel. NCHRTM promotes a computerized on-line
catalog of RSA training materials by circulation of its materials collection through electronic catalogs and
inventory systems.

The success of the NCHRTM depends largely upon training projects sharing their materials with the NCHRTM.
To this end, RSA requires training grantees to submit any training materials developed for their projects to:

THE NATIONAL CLEARINGHOUSE ON REHABILITATION TRAINING MATERIALS

Charles E. Feasley, Ph. D.

Director
National Clearinghouse of Rehabilitation
Training Materials
Oklahoma State University
206 West Sixth Street
Stillwater, OK 74078-4080
(website: http://www.nchrtm.okstate.edu)

Our phone numbers are:

Toll Free: 800-223-5219
Main Line: 405-744-2000
TDD: 405-744-2002
Fax: 405-744-2001

I-4
 OMB Control No. 1890-0007
(Exp. 11/30/2007)
NOTICE TO ALL APPLICANTS
The purpose of this enclosure is to inform you about description of how you plan to address those barriers
a new provision in the Department of Education's that are applicable to your circumstances. In
General Education Provisions Act (GEPA) that addition, the information may be provided in a single
applies to applicants for new grant awards under narrative, or, if appropriate, may be discussed in
Department programs. This provision is Section 427 connection with related topics in the application.
of GEPA, enacted as part of the Improving America's
Schools Act of 1994 (Public Law (P.L.) 103-382). Section 427 is not intended to duplicate the
requirements of civil rights statutes, but rather to
To Whom Does This Provision Apply? ensure that, in designing their projects, applicants for
Federal funds address equity concerns that may affect
Section 427 of GEPA affects applicants for new grant the ability of certain potential beneficiaries to fully
awards under this program. ALL APPLICANTS participate in the project and to achieve to high
FOR NEW AWARDS MUST INCLUDE standards. Consistent with program requirements and
INFORMATION IN THEIR APPLICATIONS its approved application, an applicant may use the
TO ADDRESS THIS NEW PROVISION IN Federal funds awarded to it to eliminate barriers it
ORDER TO RECEIVE FUNDING UNDER THIS identifies.
PROGRAM.
What are Examples of How an Applicant Might
(If this program is a State-formula grant program, a Satisfy the Requirement of This Provision?
State needs to provide this description only for
projects or activities that it carries out with funds The following examples may help illustrate how an
reserved for State-level uses. In addition, local applicant may comply with Section 427.
school districts or other eligible applicants that
applies to the State for funding need to provide this (1) An applicant that proposes to carry out an
description in their applications to the State for adult literacy project serving, among others,
funding. The State would be responsible for ensuring adults with limited English proficiency, might
that the school district or other local entity has describe in its application how it intends to
submitted a sufficient section 427 statement as distribute a brochure about the proposed project
described below.) to such potential participants in their native
language.
What Does This Provision Require?
(2) An applicant that proposes to develop
Section 427 requires each applicant for funds (other instructional materials for classroom use might
than an individual person) to include in its describe how it will make the materials available
application a description of the steps the applicant on audio tape or in Braille for students who are
proposes to take to ensure equitable access to, and blind.
participation in, its Federally-assisted program for
students, teachers, and other program beneficiaries (3) An applicant that proposes to carry out a
with special needs. This provision allows applicants model science program for secondary students
discretion in developing the required description. and is concerned that girls may be less likely
The statute highlights six types of barriers that can than boys to enroll in the course, might indicate
impede equitable access or participation: gender, how it intends to conduct "outreach" efforts to
race, national origin, color, disability, or age. Based girls, to encourage their enrollment.
on local circumstances, you should determine
whether these or other barriers may prevent your We recognize that many applicants may already be
students, teachers, etc. from such access or implementing effective steps to ensure equity of
participation in, the Federally-funded project or access and participation in their grant programs, and
activity. The description in your application of steps we appreciate your cooperation in responding to the
to be taken to overcome these barriers need not be requirements of this provision.
lengthy; you may provide a clear and succinct

Estimated Burden Statement for GEPA Requirements

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection
displays a valid OMB control number. The valid OMB control number for this information collection is 1890-0007. The time required to
complete this information collection is estimated to average 1.5 hours per response, including the time to review instructions, search
existing data resources, gather the data needed, and complete and review the information collection. If you have any comments
concerning the accuracy of the time estimate(s) or suggestions for improving this form, please write to: Director, Grants Policy and
Oversight Staff, U.S. Department of Education, 400 Maryland Avenue, SW,. Washington, DC 20202-4250.

I-5
 NOTICE TO ALL APPLICANTS:
The Government Performance and Results Act (GPRA)
What is GPRA?

The Government Performance and Results Act (GPRA) of 1993 is a straightforward statute that requires
all Federal agencies to manage their activities with attention to the consequences of those activities. Each
agency is to clearly state what intends to accomplish, identify the resources required, and periodically
report their progress to the Congress. In doing so, it is expected that GPRA will contribute to
improvements in accountability for the expenditures of public funds, improve Congressional decision-
making through more objective information on the effectiveness of Federal programs, and promote a new
government focus on results, service delivery, and customer satisfaction.

How has the United States Department of Education Responded to the GPRA Requirements?

As required by GPRA, the United States Department of Education (the Department) has prepared a
strategic plan for 1998-2002. This plan reflects the Department’s priorities and integrates them with its
mission and program authorities and describes how the Department will work to improve education for all
children and adults in the United States. The Department’s goals, as listed in the plan, are:

Goal 1: Help all students reach challenging academic standards so that they are prepared for
responsible citizenship, further learning, and productive employment.

Goal 2: Build a solid foundation for learning for all children.

Goal 3: Ensure access to postsecondary education and lifelong learning.

Goal 4: Make the United States Department of Education a high performance organization by
focusing on results, service quality, and customer satisfaction.

I-6
 IMPORTANT NOTICE TO PROSPECTIVE PARTICIPANTS
IN U.S. DEPARTMENT OF EDUCATION
GRANT AND CONTRACT PROGRAMS
GRANTS

Applicants for grants from the U.S. Department of Education (ED) have to compete for limited funds. Deadlines
assure all applicants that they will be treated fairly and equally, without last minute haste. For these reasons, ED
must set strict deadlines for grant applications. Prospective applicants can avoid disappointment if they
understand that:

Failure to meet a deadline will mean that an applicant will be rejected without any consideration.

The rules, including the deadline, for applying for each grant are published, individually, in the Federal Register.
A one-year subscription to the Register may be obtained by sending $555.00 to: Superintendent of Documents,
U.S. Government Printing Office, Washington, D.C. 20402-9371. (Send check or money order only, no cash or
stamps.) In addition, the Federal Register is available on-line for free on Government Printing Office (GPO)
Access: http://www.gpoaccess.gov/fr/index.html. Depository Library location and Federal Register services:
http://www.archives.gov/.

The instructions in the Federal Register must be followed exactly. Do not accept any other advice you may
receive. No ED employee is authorized to extend any deadline published in the Register. No ED employees are
authorized to extend any deadline published in the Federal Register. Questions regarding submission of
applications may be addressed to:

U.S. Department of Education

Application Control Center
Washington, D.C. 20202-4725

CONTRACTS

Competitive procurement actions undertaken by the ED are governed by the Federal Acquisition Regulations
and implementing Department of Education Acquisition Regulations.

Generally, prospective competitive procurement actions are synopsized in the Commerce Business Daily
(CBD). Prospective offerors are therein advised of the nature of the procurement and where to apply for copies
of the Request for Proposals (RFP). All of ED’s RFP’s are now available on-line for downloading at the following
url: www.ed.gov/offices/ocfo/contracts/currrfp.html.

Offerors are advised to be guided solely by the contents of the CBD synopsis and the instructions contained in
the RFP. Questions regarding the submission of offers should be addressed to the Contracts Specialist
identified on the face page of the RFP. Offers are judged in competition with others, and failure to conform with
any substantive requirements of the RFP will result in rejection of the offer without any consideration whatever.

Do not accept any advice you receive that is contrary to instructions contained in either the CBD synopsis or the
RFP. No ED employee is authorized to consider a proposal which is non-responsive to the RFP. A subscription
to the CBD is available for $208.00 per year via second class mailing or $261.00 per year via first class mailing.
Information included in the Federal Acquisition Regulation is contained in Title 48, Code of Federal Regulations,
Chapter 1 ($49.00). The foregoing publication may be obtained by sending your check or money order only, no
cash or stamps, to:

I-7
 Superintendent of Documents
U.S. Government Printing Office
Washington, D.C. 20402-9371

In addition, the Commerce Business Daily is available on-line for free at the following url:
http://cbdnet.access.gpo.gov/. The Federal Acquisition Regulations are available on-line at the
following url: http://www.arnet.gov/far/ In an effort to be certain this important information is widely
disseminated, this notice is being included in all ED mail to the public. You may therefore, receive
more than one notice. If you do, we apologize for any annoyance it may cause you.
ED FORM 5348, ¾

I-8
 Appendix

Intergovernmental Review of Federal Programs

This appendix applies to each program that is subject to the requirements of

Executive Order 12372 (Intergovernmental Review of Federal Programs) and the

regulations in 34 CFR part 79.

The objective of the Executive order is to foster an intergovernmental partnership

and to strengthen federalism by relying on State and local processes for State and local

government coordination and review of proposed Federal financial assistance.

Applicants must contact the appropriate State Single Point of Contact to find out

about, and to comply with, the State's process under Executive Order 12372.

Applicants proposing to perform activities in more than one State should immediately

contact the Single Point of Contact for each of those States and follow the procedure

established in each of those States under the Executive order. A listing containing the

Single Point of Contact for each State is included in this appendix.

In States that have not established a process or chosen a program for review,

State, areawide, regional, and local entities may submit comments directly to the

Department.

Any State Process Recommendation and other comments submitted by a State

Single Point of Contact and any comments from State, areawide, regional, and local

entities must be mailed or hand-delivered by the date indicated in the actual application

notice to the following address: The Secretary, EO 12372--CFDA# [commenter must

insert number--including suffix letter, if any], U.S. Department of Education, room

7W301, 400 Maryland Avenue, SW., Washington, DC 20202.

I-9
 Proof of mailing will be determined on the same basis as applications (see
34 CFR 75.102). Recommendations or comments may be hand-delivered until
4:30 p.m. (Washington, DC time) on the date indicated in the actual application
notice.
PLEASE NOTE THAT THE ABOVE ADDRESS IS NOT THE SAME ADDRESS

AS THE ONE TO WHICH THE APPLICANT SUBMITS ITS COMPLETED

APPLICATION. DO NOT SEND APPLICATIONS TO THE ABOVE ADDRESS.

I-10
ARKANSAS CALIFORNIA
Tracy L. Copeland Grants Coordination
Manager, State Clearinghouse State Clearinghouse
Office of Intergovernmental Services Office of Planning and Research
Department of Finance and Administration P.O. Box 3044, Room 222
1515 W. 7th Street, Room 412 Sacramento, California 95812-3044
Little Rock, Arkansas 72203 Telephone: (916) 445-0613
Telephone: (501) 682-1074 FAX: (916) 323-3018
FAX: (501) 682-5206 [email protected]
[email protected]
DELAWARE DISTRICT OF COLUMBIA
Sandra R. Stump Marlene Jefferson
Executive Department DC Government Office of Partnerships
Office of the Budget and Grants Development
540 S. Dupont Highway , 3rd Floor 414 4th Street, NW
Dover, Delaware 19901 Washington, DC 20001
Telephone: (302) 739-3323 Telephone: (202) 727-6518
FAX: (302) 739-5661 FAX: (202) 727-1652
[email protected] [email protected]

FLORIDA GEORGIA
Lauren P. Milligan Barbara Jackson
Florida State Clearinghouse Georgia State Clearinghouse
Florida Dept. of Environmental 270 Washington Street, SW, 8th Floor
Protection Atlanta, Georgia 30334
3900 Commonwealth Boulevard Telephone: (404) 656-3855
Mall Station 47 FAX: (404) 656-7901
Tallahassee, Florida 32399-3000 [email protected]
Telephone: (850) 245-2161
FAX: (850) 245-2190
[email protected]
ILLINOIS IOWA
Roukaya McCaffrey Kathy Mable
Department of Commerce and Iowa Department of Management
Economic Opportunities State Capitol Building Room G12
620 East Adams, 6th Floor 1007 E Grand Avenue
Springfield, Illinois, 62701 Des Moines, Iowa 50319
Telephone: (217) 524-0188 Telephone: (515) 281-8834
FAX: (217) 558-0473 FAX: (515) 242-5897
[email protected] [email protected]

I-11
KENTUCKY MAINE
Ron Cook Joyce Benson
The Governor’s Office for Local State Planning Office
Development 184 State Street
1024 Capital Center Drive, Suite 340 38 State House Station
Frankfort, Kentucky 40601 Augusta, Maine 04333
Telephone: (502) 573-2382 / (800) 346- Telephone: (207) 287-3261
5606 (direct): (207) 287-1461
FAX: (502) 573-2512 FAX: (207) 287-6489
[email protected] [email protected]

MARYLAND MICHIGAN
Linda C. Janey, J.D. Richard Pfaff
Director, Capital Planning and Southeast Michigan Council of
Development Review Governments
Maryland Department of Planning 535 Griswold, Suite 300
301 West Preston Street, Room 1104 Detroit, Michigan 48226
Baltimore, Maryland 21201-2305 Telephone: (313) 961-4266
Telephone: (410) 767-4490 FAX: (313) 961-4869
FAX: (410) 767-4480 [email protected]
[email protected]
MISSISSIPPI MISSOURI
Mildred Tharpe Federal Assistance Clearinghouse
Clearinghouse Officer Office of Administration
Department of Finance and P.O. Box 809
Administration Truman Building, Room 840
1301 Woolfolk Building, Suite E Jefferson City, Missouri 65102
501 North West Street Telephone: (573) 751-4834
Jackson, Mississippi 39201 FAX: (573) 522-4395
Telephone: (601) 359-6762 [email protected]
Fax: (601) 359-6758

I-12
NEVADA NEW HAMPSHIRE
Michael Stafford MaryAnn Manoogian
Department of Administration Director, New Hampshire Office of
State Clearinghouse Energy and Planning
209 E. Musser Street, Room 200 Attn: Intergovernmental Review Process
Carson City, Nevada 89701 Benjamin Frost
Telephone: (775) 684-0209 57 Regional Drive
FAX: (775) 684-0260 Concord, New Hampshire 03301-8519
[email protected] Telephone: (603) 271-2155
FAX: (603) 271-2615
[email protected]
NEW YORK NORTH DAKOTA
Linda Shkrell Jim Boyd
Office of Public Security ND Department of Commerce
Homeland Security Grants Coordination 1600 East Century Avenue, Suite 2
633 3rd Avenue P.O. Box 2057
New York, NY 10017 Bismarck, North Dakota 58502-2057
Telephone: (212) 867-1289 Telephone: (701) 328-2676
FAX: (212) 867-1725 FAX: (701) 328-2308
[email protected]
RHODE ISLAND SOUTH CAROLINA
Joyce Karger SC Clearinghouse
Department of Administration Budget and Control Board
One Capitol Hill Office of State Budget
Providence Rhode Island 02908-5870 1201 Main Street, Suite 950
Telephone: (401) 222-6181 Columbia, South Carolina 29201
FAX: (401) 222-2083 Telephone: (803) 734-0494
[email protected] FAX: (803) 734-0645
[email protected]
TEXAS UTAH
Denise S. Francis Sophia DiCaro
Director, State Grants Team Utah State Clearinghouse
Governor’s Office of Budget and Planning Governor’s Office of Planning and Budget
P.O. Box 12428 Utah
Austin, Texas 78711 Capitol Complex
Telephone: (512) 305-9415 Suite E210, P.O. Box 142210
FAX: (512) 936-2681 Salt Lake City, Utah 84114-2210
[email protected] Telephone: (801) 538-1027
FAX: (801) 538-1547
[email protected]

I-13
WEST VIRGINIA WISCONSIN
Fred Cutlip, Director Jeff Smith
Community Development Division Section Chief, Federal/State Relations
West Virginia Development Office Wisconsin Department of Administration
Building #6, Room 553 101 East Wilson Street, 6th Floor
Charleston, West Virginia 25305 P.O. Box 7868
Telephone: (304) 558-4010 Madison, Wisconsin 53707
FAX: (304) 558-3248 Telephone: (608) 266-0267
[email protected] FAX: (608) 267-6931
[email protected]
AMERICAN SAMOA GUAM
Pat M. Galea'i Director
Federal Grants/Programs Coordinator Bureau of Budget and Mgmt. Research
Office of Federal Programs/Office of the Office of the Governor
Governor P.O. Box 2950
Department of Commerce Agana, Guam 96910
American Samoa Government Telephone: 011-671-472-2285
Pago Pago, American Samoa 96799 FAX: 011-671-472-2825
Telephone: (684) 633-5155 [email protected]
Fax: (684) 633-4195
[email protected]
NORTH MARIANA ISLANDS PUERTO RICO
Ms. Jacoba T. Seman Jose Caballero / Mayra Silva
Federal Programs Coordinator Puerto Rico Planning Board
Office of Management and Budget Federal Proposals Review Office
Office of the Governor Minillas Government Center
Saipan, MP 96950 P.O. Box 41119
Telephone: (670) 664-2289 San Juan, Puerto Rico 00940-1119
FAX: (670) 664-2272 Telephone: (787) 723-6190
[email protected] FAX: (787) 722-6783
VIRGIN ISLANDS
Ira Mills
Director, Office of Management and
Budget
# 41 Norre Gade Emancipation Garden
Station, Second Floor
Saint Thomas, Virgin Islands 00802
Telephone: (340) 774-0750
FAX: (787) 776-0069
[email protected]

Changes to this list can be made only after OMB is notified by a State’s officially
designated representative. E-mail messages can be sent to [email protected]. If
you prefer, you may send correspondence to the following postal address:

Attn: Grants Management

I-14
Office of Management and Budget
New Executive Office Building, Suite 6025
725 17th Street, NW
Washington, DC 20503

Please note: Inquiries about obtaining a Federal grant should not be sent to the OMB e-mail or
postal address shown above. The best source for this information is the Catalog of Federal Domestic
Assistance or CFDA http://www.cfda.gov and the Grants.gov website (http://www.grants.gov).

I-15
Survey on Ensuring Equal Opportunity for Applicants
OMB No. 1890-0014 Exp. 1/31/2006

Purpose: The Federal government is committed to ensuring that all qualified applicants, small or large, non-religious or faith-
based, have an equal opportunity to compete for Federal funding. In order for us to better understand the population of applicants
for Federal funds, we are asking nonprofit private organizations (not including private universities) to fill out this survey.

Upon receipt, the survey will be separated from the application. Information provided on the survey will not be considered in any
way in making funding decisions and will not be included in the Federal grants database. While your help in this data collection
process is greatly appreciated, completion of this survey is voluntary.
Instructions for Submitting the Survey: If you are applying using a hard copy application, please place the completed survey
in an envelope labeled “Applicant Survey.” Seal the envelope and include it along with your application package. If you
are applying electronically, please submit this survey along with your application.

Applicant’s (Organization) Name: ______________________________________________________________

Applicant’s DUNS Number: ___________________________________________________________________
Grant Name: ____________________________________________________CFDA Number: _____________

4. Is the applicant a faith-based/religious

1. Does the applicant have 501(c)(3) status? organization?

Yes No Yes No

2. How many full-time equivalent employees does 5. Is the applicant a non-religious community-based
the applicant have? (Check only one box). organization?

3 or Fewer 15-50 Yes No

4-5 51-100
6-14 over 100 6. Is the applicant an intermediary that will manage
the grant on behalf of other organizations?

3. What is the size of the applicant’s annual budget? Yes No

(Check only one box.)
7. Has the applicant ever received a government
Less Than $150,000 grant or contract (Federal, State, or local )?
$150,000 - $299,999
Yes No
$300,000 - $499,999

$500,000 - $999,999 8. Is the applicant a local affiliate of a national

organization?
$1,000,000 - $4,999,999
Yes No
$5,000,000 or more

I-16
 Survey Instructions on Ensuring Equal Opportunity for Applicants

Provide the applicant’s (organization)

name and DUNS number and the
grant name and CFDA number.

1. 501(c)(3) status is a legal designation Paperwork Burden Statement

provided on application to the Internal
Revenue Service by eligible According to the Paperwork Reduction Act of
organizations. Some grant programs 1995, no persons are required to respond to a
may require nonprofit applicants to have collection of information unless such
501(c)(3) status. Other grant programs do collection displays a valid OMB control
not. number. The valid OMB control number for
this information collection is 1890-0014. The
2. For example, two part-time employees time required to complete this information
who each work half-time equal one full- collection is estimated to average five (5)
time equivalent employee. If the minutes per response, including the time to
applicant is a local affiliate of a national review instructions, search existing data
organization, the responses to survey resources, gather the data needed, and
questions 2 and 3 should reflect the staff complete and review the information
and budget size of the local affiliate. collection. If you have any comments
concerning the accuracy of the time
3. Annual budget means the amount of estimate(s) or suggestions for improving
money your organization spends each this form, please write to: U.S. Department
year on all of its activities. of Education, Washington, D.C. 2202-4651.

4. Self-identify.
If you have comments or concerns
5. An organization is considered a regarding the status of your individual
community-based organization if its submission of this form, write directly to:
headquarters/service location shares the Joyce I. Mays, Application Control Center,
same zip code as the clients you serve. U.S. Department of Education, 7th and D
Streets, SW, ROB-3, Room 3671,
6. An “intermediary” is an organization that Washington, D.C. 20202-4725
enables a group of small organizations to
receive and manage government funds
by administering the grant on their
behalf.

7. Self-explanatory.

8. Self-explanatory.
OMB No. 1890-0014 Exp. 1/31/2006

I-17
 SECTION J
APPLICATION CHECKLIST AND COMMON QUESTIONS AND ANSWERS

Application Checklist
Does your application include each of the following?

[ ] Cover page (ED 424)

[ ] Budget form (ED Form 524)
[ ] Program specific budget form [if applicable]
[ ] Budget narrative [if applicable]
[ ] Program narrative, including abstract and responses to the selection criteria
[ ] Assurances and Certifications [list]

Did You --
[ ] Provide one (1) original plus two (2) copies of the application (One original and six copies are
requested)?
[ ] Include all required forms with original signatures and dates?
[ ] Submit a copy of the application to the State Single Point of Contact, if applicable?

If you are unable to submit an application through the e-Application

system because––
You do not have access to the Internet; or
You do not have the capacity to upload large documents to the Department’s e-Application system;

You may mail or fax a written statement to the Department, explaining which of the two (2) grounds for
an exception prevent you from using the Internet to submit your application. If you fax your written
statement to the Department, we must receive the faxed statement no later than two weeks before the
application deadline date (14 calendar days or, if the fourteenth calendar day before the application
deadline date falls on a Federal holiday, the next business day following the Federal holiday).

If you mail your written statement to the Department, it must be mailed (and
postmarked); and/or "hand-delivered" no later than two weeks before the
application deadline date to the following address:

J-1
[ ] *Mail Application To: OR **Hand-deliver* Application To:

Rehabilitation Training: Rehabilitation Rehabilitation Training: Rehabilitation

Long-Term Training—Vocational Long-Term Training-- Vocational
Rehabilitation Counseling Rehabilitation Counseling
ATTN: 84.275A ATTN: 84.275A
U.S. Department of Education U.S. Department of Education
Application Control Center Application Control Center
Room 7041 Room 7041
Potomac Center Plaza Potomac Center Plaza
550 12th Street, SW. 550 12th Street, SW.
Washington, DC 20202 Washington, DC 20202

*The Application Control Center accepts deliveries daily between 8:00 a.m. and 4:30 p.m. (Washington,
D.C. time), except Saturdays, Sundays and Federal holidays. Application must be received by mail
postmarked no later than the closing date.

**Hand-delivered applications must be received by 4:30 p.m. no later than the closing date. A person
delivering an application must show identification to enter the building.

COMMON QUESTIONS AND ANSWERS

[Below are some examples of Q's & A's that programs may include in their application booklets.
Programs may want to add others. Generally speaking, Q's & A's should not repeat information that is

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given elsewhere in the application. However, there may be exceptions to this "rule of thumb." Q's &
A's should not be subregulatory and should not take the place of instructions.]

Q. What happens to my application after it is received in the Department?

A. The Department's Application Control Center receives each application, assigns each an identifying
number (PR/Award number), confirms receipt of applications, and sends the applications to the
appropriate program office, which screens them for eligibility. The program conducts a peer review of
all eligible applications sent to a program competition, ranks them and recommends the highest ranked
applications for funding with exceptions as provided by law. The responsible official for the applicable
program reviews the program office's recommendations, checks the adequacy of the documentation
supporting the recommendations, and approves a final list, or slate, of recommended projects and
funding amounts. RSA Training Division staff discusses the recommendations with the successful
applicants and awards the grants.

Q. What happens to my application if the Department finds it to be ineligible?

A. The Department immediately returns an application that does not meet the eligibility criteria for the
particular program. A letter from the Department explaining why it is not being reviewed in the
competition accompanies the application.

Q. How does the Department review an application?

A. Each application is assessed by knowledgeable persons from outside and sometimes inside the
Department who are asked for their judgments about the quality and significance of the proposed
project. These persons represent a diversity of disciplines and institutional, regional, and cultural
backgrounds. The advice of these experts is compiled by Departmental staff that comment on matters
of fact or on significant issues that would otherwise be missing from the review. The results are then
presented to the responsible official responsible for the program who approves the recommendations for
funding.

Q. What Criteria do the reviewers use when scoring an application?

A. Reviewers score each application using the selection criteria published in the Federal Register as part of
the program regulations, which are given in Section F of this application package. Reviewers are
instructed to use only the published criteria.

Q. Is a recommended application guaranteed funding?

A. No. Funding is not final until discussions have been successfully concluded and a grant award
notification has been signed by the grants office and mailed to the applicant.

Q. How long does it take the Department to complete the review process?

A. Most review processes take from four to six months.

Q. How does the invitational, competitive and absolute priorities differ?

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 Invitational Priority

The Secretary may simply invite applicants to meet a priority. However, an application that
addresses invitational priorities receives no competitive or absolute preference over
applications that do not meet this priority.

Competitive Priority

If a program uses weighted selection criteria, the Secretary may award selection points to an
application that meets the priority. These points are in addition to any points the application
earns under the selection criteria. The notice states the maximum number of additional points
that the Secretary may award to applications that meet the priority in a particularly effective
way. Or the Secretary may simply select applications that meet the competitive priority over
applications of comparable merit that do not meet the priority.

Absolute Priority

Under an absolute priority, the Secretary may select for funding only those
Applications that meet the priority.

Q. Can changes in the size of subsequent year awards be made after the multi-year budget has been
negotiated?

A. Yes, a grantee can renegotiate his or her multi-year budget and may be awarded additional
funds if sufficient justification is presented to the Secretary and funds are available. Also,
funds can be decreased if it is determined that the multi-year budget was overestimated.

Q. How will funding continuation decisions be made if the Department is phasing out the use
of non-competing continuation applications after fiscal year 1995?

A. Grantees will be required to complete annual performance reports that describe the projects'
accomplishments, evaluations, and finances. These performance reports, along with other
information, will be used by the Department to decide whether to continue funding projects.

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DUNS Number Instructions

D-U-N-S No.: Please provide the applicant’s D-U--N-S Number. You can obtain your
D-U-N-S Number at not charge by calling 1-800-333-0505 or by completing a
D-U-N-S Number Request Form. The form can be obtained via the Internet at
the following URL:

http://www.dnb.com/dbis/about/intlduns.htm

The D-U-N-S Number is a unique nine-digit number that does not convey any
information about the recipient. A built in check digit helps assure the accuracy
of the D-U-N-S Number. The ninth digit of each number is the check digit,
which is mathematically related to the other digits. It lets computer systems
determine if a D-U-N-S Number has been entered correctly.

DUN & Bradstreet, a global information services provider, has assigned

D-U-N-S number to over 43 million companies worldwide.

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GRANT APPLICATION RECEIPT ACKNOWLEDGMENT

If you fail to receive the notification of application receipt within fifteen (15) days
from the closing date, call:

U.S. Department of Education

Application Control Center
(202) 245-6288

GRANT AND CONTRACT FUNDING INFORMATION

The Department of Education provides information about grant and contract

opportunities electronically in several ways:

ED Internet Home Page http://www.ed.gov/ (WWW address)

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