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    Deputy Process Draft

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    Wences Joseph Garrido Mijares
    The document outlines the process for becoming a deputy in the Ateneo Student Catholic Action organization. Deputies have additional responsibilities to support a specific committee. To apply, students must submit an application form and interview with the committee head. The Executive Board then evaluates all applicants based on the needed qualities for each committee. If approved by consensus, an applicant is selected as the deputy for a semester.

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    Download as PDF, TXT or read online from Scribd

    Deputy Process Draft

    Uploaded by

    Wences Joseph Garrido Mijares
    31 views5 pages
    The document outlines the process for becoming a deputy in the Ateneo Student Catholic Action organization. Deputies have additional responsibilities to support a specific committee. To apply, students must submit an application form and interview with the committee head. The Executive Board then evaluates all applicants based on the needed qualities for each committee. If approved by consensus, an applicant is selected as the deputy for a semester.

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    The document outlines the process for becoming a deputy in the Ateneo Student Catholic Action organization. Deputies have additional responsibilities to support a specific committee. To apply, students must submit an application form and interview with the committee head. The Executive Board then evaluates all applicants based on the needed qualities for each committee. If approved by consensus, an applicant is selected as the deputy for a semester.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    31 views5 pages

    Deputy Process Draft

    Uploaded by

    Wences Joseph Garrido Mijares
    The document outlines the process for becoming a deputy in the Ateneo Student Catholic Action organization. Deputies have additional responsibilities to support a specific committee. To apply, students must submit an application form and interview with the committee head. The Executive Board then evaluates all applicants based on the needed qualities for each committee. If approved by consensus, an applicant is selected as the deputy for a semester.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 5

    Deputy Process

    I. Deputies
    The Ateneo Student Catholic Action deputy is a member with added
    responsibilities specific to a cell. The term usually lasts for one semester where
    their performance will be assessed by the Executive Board during MidSem. The
    deputy may continue his or her term upon the approval of the EB. In the event
    that the EB will not continue the term, an application process will begin again.
    The process will be supervised by the President of that year.

    II. Qualities
    Generally, deputies must possess the following qualities:
     Grounded on Servant-Leadership
    o Willing to be of service to others
     Charitable
    o Willing to generously love to others through action
     Committed
    o Willing to sacrifice some personal time, effort, and health for the role
     Knowledgeable
    o Has a grasp at the formation in AtSCA

    Specifically, committees have certain qualities:


    Area
     Good at interacting with other people
     Good at handling forms and official documents (in and outside Ateneo)
     Physically-able
     Good at handling processing sessions
    Community Development
     Good at project management
     Creative
     Good at interacting with other people
    Education
     Knowledgeable on Integration
    Finance
     Knowledgeable on basic accounting and financial processes
     Good at handling finance-related forms and official documents
     Resourceful
    Membership
     Good at interacting with other people, specifically must be empathetic
     If possible, must be an inducted member

    1|Deputy Deliberation Process


    Secretariat
     Organized with files and documents
     If possible, knowledgeable on basic photo/video designing
    Social Awareness
     Knowledgeable of current social issues
     If possible, must be an inducted member
     Good at interacting with other people
    Spirituality
     Has clear grasp at Ignatian Spirituality
     Good at project management
     Knowledgeable at conducting masses

    III. Process
    Generally, the rules for the deputy applications will be:
     The applicant must submit the following the application form at least one
    day before the interview and be interviewed by the committee head he
    or she is applying to
    o Interviews last for seven days (excluding Sundays and non-working
    holidays)
     An applicant must apply in only one committee.
    o The applicant may not drop his or her bid at least one day before
    the deliberations

    Before the deputy deliberations, the Executive Board must do the following:
     Secretary-General must compile all free schedules
     Set final dates for the deadline of the application forms and interview
     Meet at least three weeks before the first day of the interview week and
    continue meetings if needed
     Present and assess the qualities and roles needed for each committee
     Present and assess the application forms and interview guidelines
     Send out promotions at least two weeks before the first day of the
    interview week
     Reserve a quiet venue for the deliberations
     Check, review and discern on submitted application forms as soon as
    possible
     Interview applicant with another Executive Board member to handle
    note-taking
    o In the situation where the applicant is not physically present during
    the interview period, the committee head must call (either via
    phone or internet) him or her.

    2|Deputy Deliberation Process


    During the deputy deliberations, the Executive Board must do the following:
     A quorum (2/3+1 of the total number of the EB) must be physically present
     Start and end with a prayer
     The President must remind the Executive Board of the rules in deliberation:
    o Openness
    o Context of Prayer
     The flow of the deliberations will be patterned after the Executive Board
    structure of that year
     The Committee Head will present the list of applicants alphabetically and
    rank each one from 1st to last
     After presentation, the floor is open for questions
     Once there are no more questions, a moment of silence will be observed,
    thereafter the President asks if there are still questions
    o In the event that there are none, the President asks the committee
    head “panatag ka na ba?”
    o If the committee head answers yes, the President replies “si [name
    of applicant] ay magiging [committee] deputy ng Ateneo Student
    Catholic Action sa [1st or 2nd semester] ng taong [school-year],
    bagsakan natin” and the EB claps in unison.
    o If the committee head answers no, the round of deliberations
    continue until the committee head is assured of his or her choice.

    IV. Application Form

    [Header]
    Deputy Application Form
    [Semester]-[School Year]
    Committee: [Committee Name]

    Committee Description

    3|Deputy Deliberation Process


    Name: ___________________________________ Year and Course: _______________QPI:__________
    Cell: _________ Mobile Number: _________ Email: ___________ Yahoo Messenger: _____________
    Previous Committee/s: ___________________________________________________________________
    Projects handled (project name, role, org) ________________________________________________

    1. Why did you apply for to this committee?

    2. What are your strengths?

    3. What are your weaknesses?

    4. Can you cite previous experiences related to the position?

    5. What does AtSCA envision its members to be?

    4|Deputy Deliberation Process


    6. How often do you attend AtSCA activities (prayer sessions, babad, GA’s, etc.)?

    7. Other commitments?

    Note: Layout and content will be subject to the Executive Board of that year.

    V. Interview Guidelines

    The Interviews must be:


     Set at least two days prior
     Must have two EB members
     In the event that the applicant is not physically present, the EB must call
    (via phone or internet) him or her
    o The EB partner is still highly encouraged to attend
     Begin and end with prayer

    The Interviews are meant to look for the general and specific qualities of a
    committee deputy

    5|Deputy Deliberation Process

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