FY 2016 & FY 2017 Final Adopted Biennial Budget Book

ADOPTED
BIENNIAL BUDGET
FISCAL YEARS
2016 & 2017
Downtown Berkeley Arts District
Berkeley Rose Garden
Berkeley Kite Festival
CITY OF BERKELEY
FY 2016 & FY 2017 ADOPTED BIENNIAL BUDGET
ELECTED OFFICIALS
Mayor
Tom Bates
Councilmembers
Linda Maio (District 1)
Darryl Moore (District 2)
Max Anderson (District 3)
Jesse Arreguin (District 4)
Laurie Capitelli (District 5)
Susan Wengraf (District 6)
Kriss Worthington (District 7)
Lori Droste (District 8)
City Auditor
Ann-Marie Hogan
City Manager
Christine Daniel
Deputy City Manager
Dee Williams-Ridley
Research and Preparation by:
The Office of Budget & Fiscal Management
Teresa Berkeley-Simmons, Budget Manager
Rama Murty, Senior Management Analyst
Stacey Johnson, Associate Management Analyst
Melanie Bynes, Administrative Assistant
Special thanks to: Department Directors and their staffs for their assistance and
contributions in preparing this document
AsCityofBerkeleyemployeesour
missionistoprovidequalityserviceto
ourdiversecommunity;promotean
accessible,safe,healthy,
environmentallysoundandculturally
richcity;initiateinnovativesolutions;
embracerespectful,democratic
participation;respondquicklyand
effectivelytoneighborhoodand
commercialconcerns;anddosoina
fiscallysoundmanner.
CITY OF BERKELEY
ORGANIZATIONAL CHART
RENT STABILIZATION BOARD
CITIZENS OF BERKELEY
CITY AUDITOR
MAYOR & COUNCIL
BOARDS & COMMISSIONS

POLICE REVIEW
COMMISSION
CITY MANAGER
DEPUTY CITY MANAGER
BOARD OF LIBRARY TRUSTEES
LIBRARY
CITY CLERK
CITY ATTORNEY
HEALTH, HOUSING &

COMMUNITY SERVICES
PUBLIC WORKS
HUMAN RESOURCES
INFORMATION TECHNOLOGY
ECONOMIC DEVELOPMENT
PARKS, RECREATION &

WATERFRONT
FINANCE
FIRE
PLANNING
POLICE
BUDGET & FISCAL

MANAGEMENT
PRESENTED TO
City of Berkeley
California
For the
Biennium
Beginning
July 1, 2013
Executive Director
TABLE OF CONTENTS
Budget Message
Community Profile
Budget Guide
Financial Summaries
General Fund
Other Funds
Staffing
Balancing Plan
Department Budgets
City Attorney
City Auditor
City Clerk
City Manager
Economic Development
Finance
Fire
Health , Housing & Community Services
Human Resources
Information Technology
Berkeley Public Library
Mayor and Council
Parks Recreation & Waterfront
Planning
Police
Police Review Commission
Public Works
Rent Board
Non-Departmental
Community Agencies
Glossary
1
27
31
37
73
95
107
121
153
153
159
165
171
177
185
193
199
211
217
225
233
235
245
257
265
271
281
285
287
295
BUDGET BOOK GUIDE

The purpose of the City of Berkeleys budget is to serve as a blueprint for providing
City services and as a working financial plan for the fiscal year. It also represents the
official organizational plan by which, City policies, priorities, and programs are
implemented. The budget provides the means to communicate to the residents,
businesses, and employees about how the Citys financial sources are used to provide
services to the community. The budget includes both the operating costs to manage
the City and the capital improvement projects that the City plans to undertake during the
fiscal year.
Below is a brief outline of the contents of the budget book:
Budget Message: City Managers transmittal letter to the City Council that details the
budget, including budget issues and policies that lead to the development of the budget
Community Profile: Overview and information about the City of Berkeley
Budget Guide: Information on the Budget Policies and Process and the Budget
Development Calendar
Financial Summary: Summary financial analyses and provides a summary of
assumptions used in creating the Five-Year Forecasts
General Fund: Citys discretionary General Fund summaries of expenditures and
revenues and detailed summaries of key General Fund revenues
Other Funds: Financial Forecasts for the Citys key non-General Fund operating funds.
Staffing: Detailed staffing information, both at the summary level and by department.
Balancing Plan: Summary information on the Citys budget balancing plan by
department and funding source and impacts of the reductions
Department Budgets: For each City department, includes departments organization
chart, explanations of department operations, significant accomplishments, key
objectives for the upcoming fiscal years, and detailed expenditure and financial data
Community Agencies & Special Events: Summary of the community-based
organization funding process and the adopted allocation schedule for FY 2016 and a list
of adopted special events
Glossary: A list of terms used in the book and definitions for them
Office of the City Manager
June 30, 2015

Honorable Mayor and Members of the City Council:
The FY 2016 & FY 2017 Biennial Budget was adopted on June 30, 2015. The
development of the FY 2016 and FY 2017 Biennial Budget began November 18, 2014,
with the information report on the FY 2014 Year End Review and FY 2015 First Quarter
Review1 Included in the report were the FY 2016 actual and FY 2017 projected
CalPERS rates. Since then the Council held six separate work sessions to examine and
discuss the following specific budget challenges.
Zero Waste Commercial Franchise Study,2
Projections of Future Liabilities,3
Sanitary Sewer Rate Study,4
Parks, Recreation & Waterfront Department Capital Improvement and Major
Maintenance Needs and 5-Year Plan,5
Public Works Department 5-Year Facilities Capital Improvement Plan and Facility
Condition Assessments and Maintenance Management Options6 and
Community Agency Funding FY 2016-2017.7
The Adopted FY 2016 & FY 2017 Biennial Budget is a stability budget, which means
that our projected General Fund revenues are aligned with our expenditures. However,
even though FY 2016 and FY 2017 budgets are balanced, we are still facing budgetary
http://www.cityofberkeley.info/Clerk/City_Council/2014/11_Nov/City_Council__11-18-2014__Regular_Meeting_Annotated_Agenda.aspx
2 http://www.cityofberkeley.info/Clerk/City_Council/2015/02_Feb/City_Council__02-10-2015__Special_Meeting_Annotated_Agenda.aspx
4 http://www.cityofberkeley.info/Clerk/City_Council/2015/03_Mar/City_Council__03-17-2015__Special_Meeting_Annotated_Agenda.aspx
7 http://www.cityofberkeley.info/Clerk/City_Council/2015/04_Apr/City_Council__04-28-2015__Special_Meeting_Agenda.aspx
1
2180 Milvia Street, Berkeley, CA 94704 Tel: (510) 981-7000 TDD: (510) 981-6903 Fax: (510) 981-7099
E-Mail: [email protected] Website: http://www.CityofBerkeley.info/manager
challenges in FY 2018 as we are anticipating a contraction in FY 2017 that will be

realized in our economically sensitive revenues in FY 2018.
The budget process assigned resources to address the goals, objectives, and
community priorities set by the City Council. The balancing act between projected
revenues and escalating expenditures has been challenging. To maintain a balanced
budget the City has deferred maintenance on much of its capital infrastructure. In
addition, since FY 2009, staffing has been reduced by over 217 FTEs; 184 of those
FTEs were eliminated within the past five years. Fiscal Year 2015 was the first year in
which there was not a planned permanent reduction in staffing level since 2009. FY
2016 and FY 2017 will be the second and third consecutive years in which there will not
be planned permanent reductions in staffing levels. However, we need to continue to be
mindful of the need to address deferred maintenance, as well as remain prepared to
address the impacts of future cost increases in areas such as health and pension
benefits.
As the economy begins to improve so does the Citys budgetary outlook. It is important
that we continue making fiscally prudent decisions with the future in mind. By staying
focused on priority services and long-term responsibilities, we can sustain the Citys
fiscal health into the future and be better able to meet the needs of the community. We
should continue to budget cautiously. Assuming revenues and costs stay within
projections, the adopted budget offers stability for the FY 2016 and FY 2017 biennial
cycle. This will allow the City organization to steadily continue to deliver quality service
to the community and to plan carefully for the future.
Below is an outline to help the Council and members of the public navigate this
information.
1. Council Budget Development Policies
2. Current General Fund Budget Situation
a. Projected Economic Contraction
b. General Fund Forecast
3. FY 2016 & FY 2017 Biennial Budget Financial Summary
a. Revenue Projections
b. Expenditure Projections
4. Staffing
5. Special Funds - Aligning Resources with Service Delivery
a. Department of Health Housing & Community Services
b. Department of Public Works
6. FY 2016 and Beyond
a. Addressing Unfunded Liabilities
b. Additional Bond Capacity
7. The General Fund Balance (Reserve)
8. Capital Improvement Program
9. Tax Rates
10. Citywide Work Plan
11. Conclusion
2
1. Council Budget Development Policies

While we have established a stability budget for FY 2016 and FY 2017, we still need to
continue to develop solutions that resolve the long-term challenges presented by
expenditures growing faster than revenues. The Council has adopted budget
development policies which have served us well over the long term, and has also
established several budget policies that begin to address some of the long-term
problems.
The fiscal policies adopted by the Council include:
Focusing on the long-term fiscal health of the City by adopting a two-year budget
and conducting multi-year planning;
Building a prudent reserve;
Developing long-term strategies to reduce unfunded liabilities;
Controlling labor costs while minimizing layoffs;
Allocating one-time revenue for one-time expenses;
Requiring enterprise and grant funds to balance and new programs to pay for
themselves; and
Any new expenditure requires revenue or expenditure reductions.
Transfer Tax in excess of $10.5 million will be treated as one-time revenue to be
used for the Citys capital infrastructure needs (fund 610).
As the General Fund subsidy to the Safety Members Pension Fund declines over
the next several years, the amount of the annual decrease will be used to help
fund the new Police Employee Retiree Health Plan (fund 903).
Also, used as a guide to developing the budget is the fix it first approach in which we
fund current capital improvements before funding new projects.
The adopted budget provides a plan to control costs and maximize the use of City
resources. It is a balanced budget and thus does not require further General Fund
expenditure reductions. The General Fund, however, is less than half of the Citys total
budget. Many of the special funds that were struggling are starting to become healthy
again due to the City Council and City staff actions over the last several years that have
allowed the City to effectively manage and balance its budget as we begin to recover
from some very difficult times.
2. Current General Fund Budget Situation (Despite positive outlook, caution is

appropriate)
a. Projected Economic Contraction
There is no way to predict the timing, magnitude, duration and consequence of the next
economic contraction or recession on the various local revenue streams with complete
accuracy. However, recessions are cyclical and have occurred on average every 6.5
years since 1928, as noted in the chart below. Recessions occurring after 1945 have
peak-to-trough GDP declines ranging from a low of 0.3% to the Great Recessions 4.3%
decline, with an average of 2.21%. These declines have had varying impacts on local
government revenues (and expenditures). Some revenues like the sales tax (monthly
revenues, trued-up quarterly) reflect an immediate impact, while others like the property
tax (with an annual lien date) have an effective one-year lag in recognizing economic
impacts. So even though we adopted a stability budget in FY 2016 and FY 2017, we are
anticipating a slight contraction in economically sensitive revenues in FY 2017 that will
be reflected in FY 2018.
Periods Adversely Affected by Economic Downturns

Adverse Impact on Govt Revs*
16%
California Unemp Rate
Average
every 6 years
since 1961
14%
12%
10%
8%
6%
Next
Recession
4%
2%
2021
2018
2015
2012
2009
2006
2003
2000
1997
1994
1991
1988
1985
1982
1979
1976
1973
1970
1967
0%
*
*time
period which revenues were depressed because of a recession
b. General Fund Forecast

Below is the General Fund Five-Year Forecast. The revenue streams into the General
Fund are the most discretionary in terms of allocation, and are also highly sensitive to
economic conditions. The General Fund typically comprises about one-half of the Citys
total budget. The remainder of the budget consists of various Special Funds which are
restricted in purpose (e.g. Zero Waste, Permit Center, Sewer, Public Health, and Mental
Health). The FY 2016 and FY2017 General Fund biennial budget is a stability budget as
the General Fund revenues are projected to align with the General Fund expenditures.
However, even though revenues are projected to steadily grow, the impact of the
projected economic contraction in FY 2017 is realized in FY 2018 and reflected in the
chart below.
. Five-Year Forecast of General Fund
Comparison of Revenues and Expenditures
175
Dollars in Millions
170
165
Revenues
160
Expenditures
155
150
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Controlling expenditures has been and will continue to be a necessity in managing the
Citys budget, and labor costs are a critical factor in that approach. Achieving a
sustainable balance of both personnel and non-personnel expenditures against
reasonable revenue projections will continue to require close attention, especially as we
move through new economic cycles.
3. FY 2016 & FY 2017 Biennial Budget Financial Summary
We are looking at a stability budget in FY 2016 and FY 2017. However, included in the
adopted biennial budget is a onetime allocation of $500,000 from the General Fund
Reserve (fund balance) to the Sugar Sweetened Beverage Commission process to be
repaid to the Reserve from Measure D revenues.
General Fund
FY 2016
Revenues
Expenditures
$159.5M
$159.9M
General Fund
FY 2017
Revenues
Expenditures
$161.4M
$161.5M
5
The table below summarizes the adopted City expenditure budget for FY 2016 and FY
2017 for all funds, as well as for the General Fund, in comparison with the FY 2015
Adopted Budget. The Citys FY 2016 operating budget shows a modest increase of 3
percent on an All Funds basis when compared to FY 2015. The total FY 2016 General
Fund operating budget reflects a 4 percent increase from the FY 2015 Adopted General
Fund Budget. The FY 2017 General Fund budget projects continuing growth from FY
2015 with a total change over the 2-year period of 5 percent.
All Funds
(in millions)
Operating
Budget
Capital Budget
Adopted
FY 2015
$ 293.9
Adopted
FY 2016
$ 303.0
%
Adopted
Change FY 2017
3%
$ 301.6
29.5
36.1
22%
32.9
12%
Total:
323.4
339.1
5%
334.5
3%
General Fund
(in millions)
Operating
Budget
Capital Budget
Adopted
FY 2015
$ 147.3
Adopted
FY 2016
$ 153.0
7.1
6.9
-3%
7.1
0%
Total:
154.4
159.9
4%
161.5
5%
%
Adopted
Change FY 2017
4%
$ 154.4
%
Change
2%
%
Change
5%
a. Revenue Projections
Several of the underlying budget assumptions are very sensitive to economic changes.
While revenues are projected to steadily grow, we are anticipating an economic
contraction in FY 2017 which impact will be realized in FY 2018. Staff has developed a
model for revenue projections, assisted by consultants who are familiar with the Citys
historical revenue growth and economic conditions that have impacted that growth. The
revenue projections presented in the chart below are limited to the General Fund as
those funds are the most discretionary in terms of allocation, and also highly subject to
total budget, the remainder of the budget consists of various Special Funds which are
restricted in purpose (e.g. Zero Waste, Permit Center, Sewer, Public Health, Mental
Health). The chart below provides a summary of total General Fund Revenues
projected through FY 2023.
General Fund Revenue Projections
Total General
Fund
Revenues
FY15
Adopted
Budget
154.38
FY16
FY17
FY18
FY19
FY20
FY21
FY22
FY23
159.45 161.39 161.34 166.81 172.22 177.81 181.52 186.33
The chart below shows the percent contribution of the various sources of revenue
streams included in the FY 2016 General Fund Budget. Fifty-eight percent of the Citys
General Fund revenue is derived from real and unsecured property, transfer, utility, and
sales taxes.
General Fund Revenue Summary
FY 2016 & FY 2017 Adopted Biennial Budget
$320.8 Million
Interest & Service
Fees
6%
Parking & Moving

Violations
5%
Other
10%
Real and
Unsecured
Property
31%
Auto License
Fees
6%
Utility Users Tax
9%
Hotel Tax
4%
Business License
11%
Sales Tax
11%
Property Transfer
Tax
7%
Several of the major contributing revenue streams are described in more detail below.
Additional detail on General Fund Revenue Projections can be found in the General
Fund section of this book.
Property Tax
Real Property Taxes are applied to all taxable real and personal property and are set at
1% of the assessed value. Proposition 13 limited the amount that this tax can be
increased to no more than 2% each year. The Alameda County Assessor maintains
property tax assessment rolls that account for all property. The Citys Property Tax is
collected by Alameda County. The City receives approximately 32.57% of the real
property tax dollar generated within the City limits. (Berkeley receives a comparatively
higher share of the property tax dollar than other cities in Alameda County, many of
whom receive about 15% of the tax dollar due to the way that Proposition 13 was
implemented in 1978.) The projections above assume a 5.6% increase in property tax in
FY 2016 and an annual increase averaging 3.9% through 2023 based on historical
trends. For comparison, Berkeley was one of the only cities in Alameda County to
survive the recession without a decrease in real property taxes. During the recession,
while Berkeleys property tax growth was smaller than in prior years, it did not ever go
negative as other cities experienced.
Property Transfer Tax
The Property Transfer Tax rate set by the City of Berkeley is 1.5% of the value of
consideration paid for the documented sale of real property or any transfer of interest in
real property. The tax is due when the documents of transfer are recorded with the
County. Title companies collect the tax as part of the sales closing process, and remit
the funds to Alameda County when sales or transfers are finalized. Alameda County
remits the amounts due monthly, and the amounts are credited to the General Fund.
Because Property Transfer Tax is tied directly to real property sales, it is a volatile
revenue source, and difficult to predict more than one year at a time. Understanding the
volatility of this General Fund revenue stream, Council adopted a policy that Transfer
Tax in excess of $10.5 million is treated as one-time revenue to be transferred to the
Capital Improvement Fund for capital infrastructure needs. Therefore, the amount of
Property Transfer Tax included in the chart above is set at the baseline level of $10.5
million annually since any remainder transfers into the Capital Fund.
Utility Users Tax
Utility Users Tax (UUT) is charged at the rate of 7.5% to all users of a given utility (gas,
electricity, telephone, cable, and cellular). UUT is Berkeleys 4th largest source of
General Fund revenue. Factors that affect the revenue generated by UUT include
consumption, PUC rate changes, regulatory actions, evolution of technology and market
forces.
Sales Tax
Sales Tax is an excise tax imposed on retailers. The proceeds of sales and use taxes
imposed within the boundaries of Berkeley are distributed by the State to various
agencies, with the City of Berkeley receiving 1% of the amount collected. City staff
review sales tax revenues regularly and compares Berkeleys performance with other
cities in Alameda County, as well as statewide trends. While sales tax is a relatively
stable revenue source for Berkeley, with the exception of FY 2012 when the City saw a
$2 million decline, Berkeley is somewhat unique in that 21.3% of its sales tax is from
restaurants compared to 13.4% statewide (SF Bay Area is 14.4%). Berkeley otherwise
has a generally well diversified sales tax base that is projected to continue to modestly
improve over time, although this revenue source is likely to be affected by an economic
contraction anticipated in the next couple of years.
b. Expenditure Projections
Salary and benefit costs make up approximately 58 percent of the citywide budget and
74 percent of the General Fund. Controlling labor costs is the primary method to
manage expenditures and ensure sustainability of the General Fund. Expenditure
controls must also include addressing some underfunded and unfunded employee
benefits. As the economy improves, the City has the opportunity to develop a plan to
address its long-term obligations in a sustainable way. I will continue to work with the
City Unions in an effort to jointly help mitigate the long-term impacts of the Citys
underfunded and unfunded benefit liabilities, while at the same time preserving our
ability to deliver quality services to the community.
The chart below shows the percent allocation of the General Fund expenditures for both
FY 2016 and FY 2017 by service area. Fifty-four percent of the General Fund biennial
budget is allocated to Police (36%) and Fire (18%).
General Fund Expenditures by Service Area

$321.3 Million
Public Safety
54%
Health, Housing &

Community Services
9%
Public Works &

Planning
3%
Economic
Development
1%
General
Government
16%
CIP
3%
Debt & Transfers
7%
Recreation
4%
Community
Agencies
3%
California Public Employee Retirement System (CalPERS)

The changes made by CalPERS in the last few years are planned to achieve 100% funding
for all plans within a 30-year time period. This means that there will be sufficient funds held
in each plan to pay obligations for all inactives (including retirees) and benefits due to prior
service for actives. For FY 2016 and FY 2017, the City is using CalPERS actual rates for FY
2016, CalPERS projections for FY 2017, and is relying on the outside actuarys projections
for FY 2018 through FY 2024.
Cumulative
Growth
from FY
2015
FY 2015
PERS
Actual
FY 2016
PERS
Estimates
FY 2017
FY 2018*
FY 2019*
FY 2020*
Miscellaneous**
21.9%
24.0%
25.9%
27.2%
28.5%
29.8%
7.9%
Police
46.6%
48.6%
52.1%
53.5%
55.4%
57.1%
10.5%
Fire
33.2%
36.6%
38.8%
40.6%
42.5%
44.4%
11.2%
* Estimates from the Citys actuary based on PEPRA8

** Does not include the City-paid Employee Rate of 8% for Miscellaneous (non-sworn) employees
The rising CalPERS rates alone will increase the Citys costs by over $5.9 million for all
funds over the next two-year period. A critical assumption to the rate impacts is the level
of confidence we have in the CalPERS annualized rate of return of 7.5%. If returns are
less than 7.5%, rates will increase even more.
10
Pension reform legislation that was passed in 2012 that is now in effect as of January 1, 2013.
10
Based on the CalPERS actuarial valuations as of June 30, 2013, of the Citys assets held
by CalPERS for the Citys plans are currently funded as follows: Miscellaneous 72.4%;
Police Safety 62.5%; and Fire Safety 73.5%. Based on the market value of assets, the
pension plans combined are about 70% funded.
Medical & Dental Insurance
The City funds medical benefits up to the Kaiser family rate. For those employees that
choose Health Net as their provider, the employee pays the difference between the
Kaiser and Health Net rate. While we experienced unusually low health rate increases
in FY 2015, our outside brokers have advised us to plan for larger increases in the
future reflective of historical trends. Since 2005, health premium increases have ranged
from 0.5 percent to 20 percent. The 12-year average annual increase for the Kaiser
medical active plan has been 8.1 percent per year. The baseline budgets for FY 2016 &
FY 2017 reflect the actual rate increase based on the Kaiser medical plan of 2.8 percent
in FY 2016 and a projected 5 percent increase in FY 2017. The FY 2016 & FY 2017
baseline budgets reflect an increase in dental costs of 0 percent in FY 2016 and 4
percent in FY 2017. The Citys total budget is projected to pay out $20.1 million in health
and dental insurance in FY 2016 and $20.8 million in FY 2017.
It is the Citys policy to permit employees to accumulate earned but unused vacation
and sick leave benefits. The City records the cost of vested vacation and sick leave as
earned. Earned vacation and sick leave that is taken during the year is payable from
the fund(s) to which the employees salary or wage is charged. The vested sick and
vacation balances for employees who retire or otherwise leave the City are paid from
the Sick Leave and Vacation Payouts Fund at the time of departure.
In FY 2002, the City learned that it had achieved a position where it had enough funds
in its account with CalPERS that it did not need to pay CalPERS the miscellaneous
employee contribution rate for FY 2002. The adopted FY 2002 and FY 2003 Biennial
Budget included provisions setting aside approximately six percent of what would have
been the contribution for the miscellaneous plan in those years in a dedicated fund to be
used for payouts of unused and terminal sick and vacation benefits. In addition, this
fund receives an annual transfer of funds based on a percentage of payroll in all funds.
Over the years the fund balance created by the initial transfer in 2002/2003 has been
depleted. At the end of FY 2012, expenditures from the fund exceeded revenues by
approximately $500,000 and General Funds were used to cover those costs. In order to
correct the shortfall and strengthen the fund, the rates were adjusted for FY 2014. The
FY 2014 calculated rates increased from 3.25 percent of base salary for sworn
employees to 3.75 and from 1.25 percent of salary for all other employees to 1.90
percent. These updated rates result in $2.9 million being contributed to this fund in each
fiscal year, FY 2016 and FY 2017. In addition, an annual General Fund transfer of
$250,000 is included in the baseline budget of the Sick Leave and Vacation Payout
Fund. Additional information on this fund can be found in the Unfunded Liabilities
section of this book.
11
11
4. Staffing
In FY 2016 employee salary and benefits make up 74 percent of the Citys General
Fund operating budget and 58 percent of the budget on an all funds basis. Between FY
2009 and FY 2014, staffing was reduced by over 220 FTEs; 184 of those FTEs were
eliminated within the previous five years. Fiscal Year 2015 was the first year in which
there was not a planned permanent reduction in staffing level since 2009. FY 2016 and
FY 2017 will be the second and third consecutive years in which there will not be
planned permanent reductions in staffing levels. Rather, the adopted biennial budget
includes a number of positions added back into program areas which have recovered
such as Mental Health (addressed more thoroughly below) and the Planning
Department.
Number of Full Time Equivalent Employees (FTEs)
FY 2013 to 2016
1470
1465
1460
1455
1450
1445
1440
FY 13
FY 14
FY 15
FY 16
The City treats employees fairly and equitably and also has a policy of minimizing the
layoff of career employees. Controlling expenditures has been, and will continue to be a
necessity in managing the Citys budget, and labor costs are a critical factor in that
approach. Over the past few years we have used vacant positions to manage our way
through the recession. We have kept vacant positions vacant to avoid staff layoffs. As
demonstrated in the chart above, we are slowly adding back positions. However, we
want to ensure that the positions added to the budget are sustainable through future
economic cycles. It is imperative that we continue making fiscally prudent decisions with
the future in mind. Achieving a sustainable balance of both personnel and nonpersonnel expenditures against reasonable revenue projections will continue to require
close attention during this biennial budget cycle.
12
12
5. Special Funds - Aligning Resources with Service Delivery

The General Fund, however, is less than half of the Citys total budget. Many of the
special funds that were struggling are starting to become healthy again due to the City
Council and City staff actions over the last several years that have allowed the City to
effectively manage and balance its budget as we begin to recover from some very
difficult times.
a. Department of Health Housing and Community Services
Staff is proud to report on the substantially improved programmatic and fiscal status of
the Mental Health (MH) Division of the Health Housing and Community Services
Department. The MH Division has undergone substantial changes since an
organizational review and evaluation was completed by outside consultants and
presented to the City Council on December 7, 2010.
http://www.cityofberkeley.info/uploadedFiles/Clerk/Level_3__City_Council/2010/12Dec/2010-1207_Worksession_Item_02_Discussion_of_Mental_Health_Division_Assessmen.pdf
These changes have resulted in a fiscally solvent and programmatically strong agency.
Due to the hard work and perseverance of staff, improved management practices, and
an upturn in the economy, the MH Division is able to add ten (10) direct service staff
members in FY 2016. This new capacity will allow Berkeley Mental Health (BMH) to be
more responsive to the needs of the community.
The City Manager commissioned the 2010 evaluation of BMH due to a number of
factors that undermined the financial stability of the division and called into question its
long term viability. These factors included:
a complete depletion of the Realignment fund reserve at the same time as

Realignment funds generated through sales tax and Vehicle License Fees were
in decline due to the recession; and
a combined $6 million audit exception finding by the State Auditor for five audit
years beginning FY 2004.
The evaluation provided 58 recommendations to improve the organizational and

administrative structure and practices of BMH. If implemented, these changes would
stabilize the program financially and improve services to the community. The
recommendations focused on three critical areas:
13
13
1. Leadership and Management

The report identified an absence of strong leadership in the division, a
management practice of conflict avoidance, and an organizational
structure in which responsibilities overlapped and clarity was lacking. To
address this issue, the report recommended ensuring that the leadership
clearly understood both the programmatic and fiscal aspects of mental
health management and established a structure that clearly aligns
responsibilities with authority and demands accountability for results. The
report further recommended creating an organizational structure with
manageable numbers of reporting relationships in order to provide
meaningful supervision and ensure accountability. (At this time, in one
unit of BMH there was supervisory span of control of 1:24; normal practice
is 1:7)
2. Align Operations with Industry Practice and Financial Realities
The report found that BMH was headed for fiscal insolvency. Part of the
problem was that expenses were outpacing revenue, a situation familiar
to local government during that period. The second factor was
operational practices which did not maximize cost reimbursement for
Medi-Cal eligible clients. At the time of the report, BMH had a relatively
low level of Medi-Cal revenue generation for a number of reasons.
Clinical staff needed policies, training and supervision that supported
billing a higher percentage of their time for direct Medi-Cal Rehabilitation
and Case Management services. Quality Assurance staff needed to
establish policies and practices that minimized risk of audit findings by
learning from past findings and changing practices to avoid perpetuating
the same mistakes. BMH also needed to create better mechanisms for
tracking revenue to ensure that revenue projections were reasonable and
expenditures were aligned with those projections.
3. Relationship with Alameda County
Berkeley has unique standing as a City operated mental health system. It
is a complicated structure in which the City operates as an independent
mental health jurisdiction with a direct relationship with the State of
California Health Care Services Department in some aspects and in
others respects, is essentially a subcontractor to Alameda County. Both
fiscally and programmatically, Berkeley cannot successfully manage its
mental health program well, and provide quality service to the community,
without an excellent relationship with Alameda County. Unfortunately, for
many years the relationship was fractured with poor communication and
cooperation, mistrust and a financial accounting system that was
unworkable.
Since 2010, the Department has successfully tackled all three of these areas. The
substantial efforts harnessed the skills and determination, focus and attention of our
dedicated staff from front office support to clinicians, to division supervisors and
manager, and up to department deputy director and director. The work began by
communicating clearly with staff about the current situation, and explaining the
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problems and the steps management was taking to move the division forward. These
efforts included:
Creating a new organizational structure

o Created new supervisory positions with clear reporting
relationships;
o Maximized effectiveness and efficiency by changing staff
assignments. One example is the creation of the Crisis and
Assessment Team (CAT) which utilizes mobile crisis team staff to
perform assessments of new clients during down times.
Improving revenue generation, revenue projections, alignment of

expenses to reasonable estimated revenue
o Undertaking Quality Assurance efforts, including creating a
managerial position focused on this important function with staff
support, conducting regular chart review for clinical quality and
regulatory compliance, and ensuring that BMH policies and
procedures align with those of Alameda County Behavioral Health
Care;
o Clarifying documentation requirements for staff and ensuring
accountability to these standards;
o Focusing on serving Medi-Cal eligible people and ensuring that
clients who are eligible for Medi-Cal are enrolled;
o Utilizing Medi-Cal billing for all possible areas of treatment. For
example, BMH recently began billing Medi-Cal for crisis services, a
practice never before undertaken;
o Accurately forecasting revenue through trend analysis of past
years revenue generation and aligning expenses to actual
revenue.
Dramatic improvements to our working relationship with Alameda
County
o A written contract with Alameda County since 2011 more clearly
delineated our respective roles and responsibilities. Staff is
currently negotiating an updated agreement to better capture the
evolving relationship and agreements;
o Monthly meetings between City and County leadership to ensure
cooperation and coordination of services provided by both entities.
These meetings include the Mental Health Director, Program Chiefs
of Adult, TAY, and the Childrens System of Care, as well as Fiscal
Leadership from both Alameda County Behavioral Health Care and
BMH. The goal of these meetings is to align the two systems so
that individuals and families can get the best possible clinical care,
as well as to ensure that fiscal and regulatory needs are met for
both systems.
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A further factor in achieving financial stability was settling the outstanding audit
exceptions for Fiscal Years 2004 through 2008. City staff worked in partnership with
Alameda County and the State to reduce liabilities by over half, and importantly, also
changed the practices that led to the findings. The state recently concluded its 2009
audit of BMH and had no findings regarding the divisions previous issues. The
audit identified one minimal finding on documentation that has been corrected with the
adoption of an electronic record system.
The outcome of the 2009 audit is an extremely important accomplishment and metric of
success. This was the first audit completed following the years in question and there
was significant concern that there could be a new set of challenges resulting in liability
for the division. The 2009 audit had no fiscal findings for the City of Berkeley. This
clean audit demonstrates that the fiscal and clinical practices put into place to rectify
previous audit findings were successful. While the Mental Health funds maintain fiscal
reserves to mitigate possible future findings, the 2009 audit findings demonstrate solid
progress and signal that risk mitigation practices have been successful.
Mental Health Services Act
Another important funding source for BMH is the Mental Health Services Act (MHSA).
This funding source is very sensitive to the California economy. As the economy has
improved, the City has begun receiving, and is projected to continue to receive,
increased MHSA revenue. While ensuring that there is a prudent reserve to sustain
programs through an economic downtown, the increased revenue also allows for
expansion of mental health programming. In addition to the staffing increases, MHSA
will fund a partnership with Alameda County for a new Mental Health Wellness Center in
the Berkeley/Albany area that will be open to all residents of Berkeley and Albany who
have a mental health concern. The City and County will share in the costs of this
center.
The gap between the need for mental health services and our capacity to meet that
need is ever growing. Over the last couple of years, staff has listened closely to the
community debate about the devastating impact mental illness has on individuals, their
families and the community and the need for comprehensive crisis services provided by
trained mental health professionals. Additional staffing will allow BMH to address some
of these articulated needs through:
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Increased hours of service for the Mobile Crisis Team (MCT) and two teams to
work at times of peak need to respond to individuals in the community who are in
mental health crisis expanding on .5 FTE Behavioral Health II Clinician funded
by the City Council in FY 2015;
Creation of a Transitional Outreach Team (TOT) to follow up with individuals who
have experienced a mental health crisis in order to ensure that they and their
families get connected to the right level of care;
Expansion of the Crisis, Assessment, and Triage Team (CAT) to allow for more
support in linking those who come to BMH for assistance to the correct level of
care in the community. Currently, nearly 75% of individuals who come to BMH
for an assessment do not meet criteria for BMH service but need services and
assistance accessing them;
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Expansion of the Transition Age Youth (TAY), Adult, and Older Adult Full Service
Partnership Team (FSP). This treatment team utilize an intensive assertive
community treatment model to provide wrap-around services for those over 18
with the highest level of mental health needs;
Creation of a Childrens Full Service Partnership. This new program will add
capacity to provide wrap around services for children in Berkeley and Albany who
have a very high level of mental health needs;
Expansion of the Community Care Team (CCT), the largest clinical team at BMH,
proving clinical case management and treatment for individuals who have severe
and persistent mental illness and functional impairments in their lives;
Expansion of the Focus On Independence Team (FIT), serving individuals who
have severe and persistent mental illness and who have progressed in their
treatment and no longer need a higher level of care The additional staff on the
FIT team will allow individuals who are moving forward in their recovery to get
needed case management services and connection to community resources to
support their overall wellness; and
Added capacity at the Family, Youth and Childrens clinic (FYC), through the
addition of a dedicated clinician providing trauma informed care. Trauma
informed care is grounded in and directed by a thorough understanding of the
effects of trauma and the prevalence of trauma in those who seek mental health
services. It utilizes evidence based and best practices models that have been
proven to facilitate recovery from trauma and strengthening resiliency. FYC
provides trauma informed clinical care to children, teens and families throughout
Berkeley and Albany. This new clinician will increase the capacity of FYC staff to
better meet the needs for this type of treatment.
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Funding for these positions is detailed in the chart below:

Program
Positions
Amount9
Increase existing .5
$70,438
Behavioral Health
Clinician II to a 1.0
MCT
Senior Mental Health
Clinician
1.0 Behavioral Health
$235,517
Clinician II, 1.0
TOT
Assistant Mental Health
Clinician
1.0 Assistant Mental
$97,410
CAT
Health Clinician
TAY, Adult, Senior 1.0 Behavioral Health
$138,107
FSP
Clinician II
1.0
Behavioral
$322,286
Health Clinician II, 1.0
Childrens FSP
Assistant Mental Health
Clinician, .5 Mid-Level
Practitioner
1.0 Community Health
$85,879
CCT
Worker
1.0 Senior Mental
$150,438
FIT
Health Clinician
1.0 Behavioral Health
$138,107
FYC
Clinician II
TOTAL
10 FTEs
$1,238,182
Funding
MHSA
MediCal/Realignment
MediCal/Realignment
MHSA
MHSA
MediCal/Realignment
MediCal/Realignment
MediCal/Realignment
The recruiting effort for the new staff will focus on creating as diverse a pool of
applicants as possible including important outreach to individuals with direct lived
experience with a mental illness, and/or experience with family members who have had
a mental illness. Staff anticipates these new positions will be filled during the FY 2016
year.
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Costs include salary and benefits calculated at Step C.

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b. Department of Public Works

In addition to the City Council and City staff actions, several recent actions by the voters
have significantly improved the fiscal picture for Berkeley. The November 2014 voter
approval of Berkeley Measure F will benefit the Parks, Recreation & Waterfront
Department in terms of additional annual funding for major maintenance and capital
expenses for parks facilities. In addition, the approval of Measure BB also in November
2014, which implements a 30 year Transportation Expenditure Plan by renewing the 0.5
percent transportation sales tax approved in 2000 and increasing the tax by 0.5 percent,
will benefit the Citys streets and roads, as well as pedestrian and bicycle infrastructure.
This 1 percent sales tax is managed by the Alameda County Transportation
Commission, and Berkeley will receive over $3 million a year in additional funding as
well as capital funding for the Gilman interchange project. Finally, and not to be
forgotten, Berkeley voters approved Measure M in November 2012, General Obligation
bonds not-to-exceed $30 million, which are being used to significantly accelerate the
implementation of the 5-Year Street Plan and install green infrastructure where
appropriate
Measure M
Measure M, the $30 million streets and green infrastructure bond, was passed by
Berkeley voters in November 2012 to accelerate paving and install green infrastructure
where appropriate. Staff is implementing Measure M-funded projects over five years
from FY 2014 through FY 2018.
In FY 2014, over eight miles were paved, approximately double the annual amount
paved prior to passage of Measure M, and five green infrastructure sites were
constructed throughout the City at a total cost of approximately $9 million (all costs
herein include Measure M and all other funding sources). Green infrastructure included
permeable pavers, bioretention areas, tree well filters, and underground cisterns to treat
storm water runoff and reduce localized flooding.
In FY 2015, the City planned to pave approximately 18 miles and construct one large
green infrastructure project at a total cost of approximately $13 million. Four new
alternative pavement treatments are being implemented, including rubberized cape
seal, rubberized asphalt, fiber microsealing, and full depth reclamation. These
alternative treatments are more cost-effective and less environmentally impactful than
conventional treatment methods, and they will enable the City to pave more miles with
limited funding. The FY 2015 projects will be constructed in summer 2015.
In FY 2016, staff plans to pave approximately 16 miles and install green infrastructure at
three sites at a total cost of approximately $12 million. The planned green infrastructure
locations are Rose/Hopkins, University/Shattuck, and Woolsey between Adeline and
Tremont.
In FY 2017 and FY 2018, the remaining Measure M funds will be utilized. Based on
current projections of the Measure M fund balance, staff anticipates being able to pave
approximately 10 miles and install 2-4 green infrastructure sites. The FY 2017 and FY
2018 paving plans including green infrastructure are currently under review by the
Public Works Commission and will be presented to Council in fall 2015.
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Staff anticipates being able to pave over 50 miles, or approximately one-fifth of the
Citys streets, and install green infrastructure at 10-15 sites throughout the City, utilizing
the additional Measure M funding during the five-year implementation period through FY
2018.
Sanitary Sewer Fund
However, the Sanitary Sewer Fund, which previously maintained a healthy balance
primarily through salary savings and other cost savings, was in need of a rate increase
in FY 2016. Sanitary sewer fees pay for the costs of operation, maintenance,
rehabilitation and improvement of the City's sanitary sewers. In July 2014 the City
finalized a Consent Decree (CD) with the US Environmental Protection Agency
requiring that the City reduce inflow and infiltration, reduce sanitary sewer overflows,
and repair and replace aging sewer pipelines. To satisfy the CD, Berkeley will need to
replace an average of 4.2 miles of sewer pipeline annually for the next 12 years, replace
all noncompliant manholes, perform condition assessment on 25 miles of sewer
annually, and increased required maintenance activities.
Sewer service fees are charged to users of the Citys sanitary system and are
calculated on each hundred cubic feet of water used by each water account serving the
premises as established by Council Resolution following a Proposition 218 hearing
process. Sewer fees are collected through the payment of the property water bill
(EBMUD). Our consultant, Bartle Wells Associates, prepared an initial sustainable
Sanitary Sewer rate study that was presented to Council on March 17, 2015, and
outlined the steps required to conduct a Proposition 218-compliant rate setting
process10. That rate study has been updated to address the impact of EBMUDs
mandated usage decrease.
In June 2015, the City Council approved new Sanitary Sewer service rates for the five
year period beginning FY 2016. The new rates fund capital improvements required to
maintain the system in full regulatory compliance, while addressing revenue lost to
drought-related water conservation. The total effect of the increased sewer rates will
vary with the degree of water conservation actually achieved by City residents. Single
family residence sewer rates are scheduled to increase 46.0% in FY 2016, with 24.2%
in FY 2017, 14.2% in FY 2018, 7.0% in FY 2019, and 3.6% in FY 2020.
6. FY 2016 and Beyond
a. Addressing Unfunded Liabilities
The balancing act between projecting revenues against increasing expenditures is
always challenging. The City Council and City staff have taken actions over the last
several years that have allowed the City to effectively manage and balance its budget
during some very difficult times. Expenditure controls during that period included an
absence of cost of living increases for employees, deferred major maintenance and
capital improvements in some areas and addressing some employee benefits on a payas-you-go basis. As the economy recovers and moves through its next cycle of growth,
http://www.cityofberkeley.info/Clerk/City_Council/2015/03_Mar/City_Council__03-17-2015__Special_Meeting_Annotated_Agenda.aspxCity Council: 03-17-2015 - Special Meeting Annotated Agenda - City of
Berkeley, CA
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the City has the opportunity to develop a plan to address its long-term obligations in a
sustainable way. On May 29, 2012, the City Council adopted Resolution No 65,748N.S. Requiring that the City Manager Develop and Publish a Biennial Report of Current
Liabilities and Projections of Future Liabilities.11 This report was presented at the
February 19, 2013, Council Worksession. This report has been updated and was
presented at the February 24, 2015, Council Worksession12. The Council has adopted
budget development policies which have served us well over the long term, and has
also established the following budget policies that begin to address some of the
underfunded long-term capital and employee benefit liabilities.
Transfer Tax in excess of $10.5 million is treated as one-time revenue for capital
needs
Transfer Tax in excess of $10.5 million dollars will be treated as one-time revenue to be
used for the Citys capital infrastructure needs (fund 610). In FY 2005 Property Transfer
Tax revenue increased by over $3 million. City staff quickly recognized that the
revenues received from the real estate boom were not going to be recurring, and did not
build this extra revenue into the Citys recurring, operational budget. Staff performed
an analysis of historical Property Transfer Tax revenue and identified $10.5 million as
the Citys recurring level for Property Transfer Tax revenue. In FY 2006, the City
Council adopted a budget policy that the excess Property Transfer Tax revenue over
the $10.5 million only be used for one-time capital expenditures. This policy has been in
place since FY 2006. During the depths of the recession, the wisdom of this policy was
effectively proven when transfer tax revenue decreased to as low as $8 million in FY
2010, $9.1 million in FY 2011 and then back down to $8.4 million in FY 2012.
While current real estate activity has increased transfer tax revenue, the volatility of its
history has shown that allocating amounts above the most likely recurring revenues to
one-time capital projects is prudent. With this current boom generating transfer tax
revenue in excess of $10.5 million, those amounts can be used to fund replacement of
the Citys very old financial system (FUND$), as well as various important capital
infrastructure needs. Thus, Property Transfer Tax revenue above $10.5 million will
continue to be set aside and allocated to capital asset and infrastructure projects.
Safety Members Pension Fund (SMPF) decrease in funding needs over time will
be used to fund the new Police Employee Retiree Health Plan (fund 903)
As the General Fund subsidy to the Safety Members Pension Fund declines over the
next several years, the amount of the annual decrease will be used to help fund the new
Police Employee Retiree Health Plan (fund 903). The City currently pays the difference
between the total SMPF benefits and the amount received from the Massachusetts
Mutual Guaranteed Income Contract (GIC). The City will receive declining amounts from
the GIC through FY 2019. For FY 2014, the General subsidy to the SMPF was
$568,120. By FY 2018, staff estimates the subsidy will drop below $100,000, as there
are 17 participants remaining in the plan, with ages ranging from 82 to 99, with an
http://www.ci.berkeley.ca.us/Clerk/City_Council/2013/02Feb/Documents/2013-0219_Worksession_Item_01b_Projections_of_Future_Liabilities.aspx
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average of 90.7 years. As the subsidy to SMPF declines over the next several years,
the amount of the annual decreases will be used to help fund the shortfall in other City
retirement plans such as the retiree medical plans.
The two policies above will help address some of the long-term costs in the areas of
capital assets, infrastructure, and employee and retiree costs.
b. Additional Bond Capacity
The Citys Financial Advisor, NHA Advisors, prepared an analysis of the Citys current
GO bonding capacity. Based on the existing bond authorizations, outstanding balances
and projected tax revenues, the City is likely to have the ability to generate new bond
proceeds in the range of $57M-$74M and keep the total tax rate near the current level
(0.0505%) over the next 30 years. The Council may wish to consider asking staff to
develop scenarios for bond debt programs that would keep the taxes paid by property
owners level over a course of time. This could mean that as old debt is retired, new debt
could be issued for new projects. Staff could develop a timeline for that debt issuance
and a list of potential projects for the Council to consider.
The City has established tax rates for the repayment of general obligation bonds each
year based on projected bond debt service payments due and the estimated taxable
assessed value provided by the County. The Citys practice has been to set the
appropriate tax rates in June as part of the budget and appropriations process which is
prior to the Countys final certification of the assessed valuation tax roll. Given the
historical supplemental tax revenues and the revisions to the initial projections that the
City receives from the County each year, the actual tax revenue calculations tend to
come in higher than originally projected (continuing the practice of being conservative).
Given that the Citys general fund does not guarantee the payment of bond debt
service, the tax fund balances have maintained a delinquency reserve component as
part of the annual calculation.
With the opportunity to refinance a portion of the Citys outstanding general obligation
bond, staff believes it is appropriate to apply a portion of the tax fund balances to
redeem a portion of the outstanding bonds. The second amendment to the FY 2015
Annual Appropriations Ordinance that went to Council on May 12, 2015, included $6.3
million that will be used specifically for the redemption of a portion of the Citys
outstanding general obligation bonds in FY 2015. This allocation of collected property
tax revenues will reduce future tax rates and lower the projected annual property tax
due from all property owners throughout the City. Additional information on the
refinancing was presented to Council on June 9, 2015.
A more detailed discussion of Unfunded Liabilities is included in this Proposed Budget
Book under Financial Summaries, as well as in the Projections of Future Liabilities 13
report that went to Council on February 24, 2015.
7. The General Fund Balance (Reserve)
http://www.cityofberkeley.info/Clerk/City_Council/2015/02_Feb/City_Council__02-24-2015__Special_Meeting_Annotated_Agenda.aspx
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The City Councils current policy is to maintain the reserve at 8 percent of gross General
Fund revenues. The reserve provides some flexibility to address one-time priority
programs, smooth out economic swings, buffer the loss of state and federal revenues,
and to support City operations in the event of a catastrophic event (such as an
earthquake) . An 8 percent reserve would fund City operations for about 30 days in the
event of a catastrophic disaster14. As of December 31, 2014, the available unassigned
liquid reserve balance is $16.915 million or 11.0 percent of gross General Fund revenues
and 5.4 percent of the Citywide budget. The unassigned liquid and illiquid combined
reserve balance is $21.0 million or 13.6 percent of gross General Fund revenues and
6.75 percent of the Citywide budget. Included in the balance are estimated receivables
for grants and other contractual reimbursements for which the General Fund has
fronted the costs.
8. Capital Improvement Program
The Capital Improvement Program (CIP) for the City represents the spending plan for
infrastructure improvements and other specific large-scale recurring infrastructure
projects. The Citys ability to fund its CIP program is limited by the total available
resources that are competing with other community priorities. However, years of limited
funding and deferred maintenance have resulted in an aging City infrastructure that
needs repair and improvement. CIP funding resources include the General Fund and a
number of other special revenue funds, as well as grants and loans. The separate CIP
book contains more detail about the Citys Capital Improvement Program. The chart
below reflects only the General Fund contribution to the CIP.
Use of General Fund Capital Improvement Program Reserves
Adopted Adopted Proposed Proposed Proposed Total
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Facilities
2.1
2.2
0.9
0.9
0.9
Information System*
0.7
0.9
0.9
0.9
0.9
Parks
0.4
0.4
0.4
0.4
0.4
Sidewalks
0.6
0.6
0.6
0.6
0.6
Streets
1.9
1.9
1.9
1.9
1.9
Transportation
0.2
0.2
0.2
0.2
0.2
Debt
0.9
0.9
0.9
0.9
0.9
Total General Fund
6.8
7.1
5.8
5.8
5.8
31.4
GFOAs recommends a reserve sufficient to fund two months operating expenses.

The General Fund unassigned liquid reserve balance has been reduced by $3.34 million in anticipation
of the FY 2015 property transfer tax revenue in excess of the $10.5 million that will be transferred to the
Capital Improvement Fund (610). The unassigned liquid reserve balance has also been reduced by the
$5.8 million General Fund appropriation included in the Second Amendment to the FY 2015 Annual
Appropriations Ordinance going to Council on May 12, 2015.
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*$500,000 annual allocation for FUND$ replacement is subject to the availability of excess property
transfer tax
Note: Not included in the chart above are personnel costs in excess of $900,000 per year that will
ultimately be charged to projects supported by other funds.
9. Tax Rates
The established growth index for the Emergency Medical Services Tax (Paramedic Tax)
is the April Consumer Price Index (CPI). The Emergency Services for the Disabled Tax,
the Library Tax, Parks Tax, and the Measure GG Fire Services and Disaster
Preparedness Tax growth is either the higher of the CPI or the Personal Income Growth
(PIG). The Proposed Budget assumed an increase of 2% for FY 2016 and FY 2017.
For FY 2016, the Personal Income Growth was 3.82% and the April 2015 CPI Increase
was 2.436%.
On June 23, 2015, the City Council approved tax rates which resulted in changes to the
proposed budgeted revenue. The following tables reflect the changes to revenue
beyond the 2 percent increase assumed in the proposed budget. For CPI increases that
is an additional .436 percent; for PIG increases that is an additional 1.82 percent.
FY 2016 Funds with
Additional Revenue
Due to the Increase in the CPI
Fund
Additional FY 2016
Revenue
Paramedic Tax
$ 11,486
FY 2016 Funds with
Additional Revenue
Due to the Increase in the PIG
Additional FY
2016
Revenue PIG
Measure E- Emergency Services

for the Disabled
$ 19,108
Library Tax
$296,505
Parks Tax
$179,216
Measure GG- Fire Protection and

Emergency Response
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$75,946
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10. City Wide Work Plan

The FY 2016 City Wide Work Plan is offered as a way to inform the City Council and the
community about the work to be undertaken throughout the year by City staff. Each
department reporting to the City Manager submitted a plan describing its core or
baseline services. Baseline or core services are those that the City provides on an
ongoing basis. Examples include: filling potholes, collecting refuse and recycling,
answering phones in the 311 Call Center, caring for shelter animals, investigating
crimes, putting out fires and responding to medical calls, maintaining parks, offering
recreation programs, operating senior centers, investigating infectious diseases,
providing mental health services, inspecting restaurants and processing land use or
building permits. Baseline services also include supporting the Citys boards and
commissions involving over 300 community members who are deeply engaged in the
work of the City government. Each departments assigned commissions are noted in
their section.
Some Departments also highlight accomplishments from the previous fiscal year so that
the Council and the community can evaluate the progress of City services and
programs over time. New services have been launched, and others were expanded to
serve more people. Miles of streets have been paved. New businesses came to the
City. Not only has the City brought in funding from outside sources, stronger controls
better manage the funds we already have. The community is being engaged in new
ways, increasing transparency and providing new opportunities for volunteers to
contribute. The most serious crimes decreased by 25 percent in 2014. These
accomplishments strengthened the City organization while delivering our key objective:
making Berkeley a better place to live, work, and visit.
The FY 2016 City Wide Work Plan was submitted for Councils review and
consideration at the first public hearing on May 12, 2015. The Council accepted the FY
2016 Work Plan along with the adoption of the biennial budget on June 30, 2015.
11. Conclusion
The Adopted FY 2016 & 2017 Biennial Budget reflects a stable budget that supports the
Citys ability to deliver services to the community. However, the goal is to achieve a
long-term sustainable fiscal situation. Controlling expenditures has been, and will
continue to be, a necessity in managing the Citys budget, and labor costs are a critical
factor in that approach. Achieving a sustainable balance of both personnel and nonpersonnel expenditures against reasonable revenue projections will continue to require
close attention, especially as we move through new economic cycles. As labor contracts
expire at the end of this fiscal year, the City has an opportunity to work with the
bargaining units to establish an approach to managing labor costs that will enable
stability into the future. The adopted budget reflects our continued commitment to
stewarding the publics resources for their benefit and that of future generations. I would
like to thank Teresa Berkeley-Simmons, Budget Manager and her staff, Rama Murty,
Stacey Johnson, and Melanie Bynes, for their dedication and hard work to develop a
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Community Profile Data

Budget Book FY 2016-2017
Berkeley Population 116,774
By Age
Male/Female
(2013 American
Community Survey)
Type of Households
UNDER
15 65+
10% 13%
45-64
20%
15-24
26%
Female
52%
Male
48%
Family
Housholds
42%
Non-Family
Households
58%
25-44
31%
By Ethnicity
Black or African American

10,076
American Indian and
Alaska Native
305
White
64,412
Asian
23,979
Native Hawaiian &
Other Pacific Islander
487
Some Other Race
297
Two or more races
5,618
Hispanic or Latino
11,600
27 27
Education
(ACS)
Schools in Berkeley
11 public elementary schools

3 public middle schools
2 public high schools (Berkeley High School & B-Tech)
1 adult school
6 WACS-accredited private elementary/secondary schools
University of California, Berkeley
Berkeley City College
5 WASC-Accredited Colleges (in addition to Cal and City College)
BUSD, California Department of Education, WASC
Population 3+ years
enrolled in school: 43,875
High School
8%
Educational Attainment of
Population Over 25 Years Old:
74,783 (ACS)
Associates
4%
Bachelors
33%
Nursery/
Elementary
19%
College or
Graduate
School
74%
Grad or
Professional
35%
Some College
No Degree
14%
High School
Diploma
8%
Less than
HS Diploma
6%
Transit and the Environment

The community has access to 123 car share vehicles at 56 car share pods, an increase of approximately 35%
and 33% respectively between 2010 and 2013.
Residential electricity consumption and natural gas consumption decreased 16% between 2000 and 2013.
Commercial electricity consumption decreased 7% between 2000 and 2013.
Approximately 1,253 solar photovoltaic systems and 88 solar hot water systems were installed in Berkeley
between 2000 and 2013.
Berkeley has seen a 91.6% increase in biking between 2000-2014, with a 9.4% increase between
2013-2014.
Berkeley has second highest percentage of bike commuters (8.1%) for medium sized cities in the U.S.
Berkeley has 10 community and 18 school gardens.
There are 189 Green Certified businesses in Berkeley, approximately 5 percent of the total number of
businesses.
Berkeley residents and businesses have reduced their landfilled waste by 50% between 2000 and 2013.
Over 79,000 tons of construction and demolition waste has been diverted from landfills between 2008 and
2013.
28
28
Employment, Economy, Housing (ACS)

Employment
Occupation (ACS)
Median Household income: $61,960

Residents 16 and older:
103,587
In labor force
62.1%
Employed:
56.6%
Unemployed:
5.5%
Not in labor force:
37.8%
Management, Tech, Pro:

Ser vice:
Sales & Office:
Construction, Maintenance:
Production & Transportation:
65%
11%
18%
3%
4%
(e.g. students not looking for work)
Largest Employers
University of California, Berkeley:
Lawrence Berkeley National Labs:
Sutter East Bay (includes Alta Bates Medical Center)
Berkeley Unified School District:
14,629
3,442
2,452
1,798
(Note: this number includes substitutes, total count of subs is: 586)
City of Berkeley (Adopted FY 2015)**:

Bayer Corporation:
Kaiser Permanente Medical Group/ Kaiser Foundation Health Plan/
Kaiser Foundation Hospitals:
Berkeley Bowl:
Berkeley YMCA:
Pacific Steel Casting Company:
Siemens Corporation:
ATA Distribution Services:
Berkeley City College:
Walgreens:
1,462
1,330
698
534
415
391
381
320
255
191
*Provided by the Office of Economic Development

**Includes Library and Rent Stabilization Board
Housing (ACS)
Average sale price of new & existing single-family homes:
Average sale price of new & existing condos:
Total housing units:
Vacant housing units:
Occupied housing units:
Owner-occupied:
Renter-occupied:
49,454
3,425
46,030
18,913
27,117
Median Rental Market Rates:*

Studio
1 Bedroom
2 Bedroom
3 Bedroom
$1,245
$1,595
$2,250
$3,000
$703,208
$446,100
(41%)
(59%)
* 2014 data provided by the Berkeley Rent Stabilization Board
29
29
Community Engagement
Berkeley has
80,963 registered voters
Alameda County Registrar
of Voters, October2014
Republican Party 4%
Green Party 3%
Other 10%
Democratic
Party
64%
Decline to State 19%
Berkeley has approximately 165 Neighborhood Watch groups;

Berkeley has 94 Disaster Cache groups;
Public meeting notices, agendas and meeting-related documents are online,
and many audio and DVD recordings are also available;
Live and archived Council meetings can be watched on the Citys website;
They are also broadcast by KPFB, 89.3 FM and cable channel 33.
Other Amenities
Berkeley has:
2 public swimming pools;
2 resident summer camps;
105 walking trails;
1 skateboard park;
1 Adventure Playground
For
information
about the
programs
and services
offered by
the City of
Berkeley,
please call
(510)
981-CITY
or visit us
online at:
30
An urban forest of 51,000 planting sites and 46,000 public trees,

an 8 percent increase from 2000
15 sports fields
17 acres of off leash dog parks;
242 acres of public open space;
52 parks, 4 community centers, 1 clubhouse, and 20 community gardens;
A public marina with berths for 1,000 boats, a small-boat launch ramp, 3 public
small boat docks, the Shorebird Nature Center and a mile-long fishing pier;
More than 80 acres of state park and easy access to 2,077-acre Tilden Park;
2 senior-service facilities that provide activities, meals, and social services.
Berkeley is home to more than 200 arts and cultural organizations, making it one of
the most artistically dense cities in the Bay Area. Those diverse organizations include
museums, art galleries, dance, music and performance groups, and many more.
www.CityofBerkeley.info
30
BUDGET POLICIES & PROCESS

The Citys budget is a reflection of City policies, goals, and priorities. The fiscal policies
adopted by the Council provide the framework for the Citys budget development, and
include:
1. Focusing on the long-term fiscal health of the City by adopting a two-year budget
and conducting multi-year planning;
2. Building a prudent reserve;
3. Developing long-term strategies to reduce unfunded liabilities;
4. Controlling labor costs while minimizing layoffs;
5. Allocating one-time revenue for one-time expenditures (e.g., capital investments
and deferred maintenance);
6. Requiring enterprise and grant funds to balance and new programs to pay for
themselves; and
7. Any new expenditure requires new revenue or expenditure reductions.
8. Transfer Tax revenue in excess of $10.5 million dollars will be treated as onetime revenue to be used for the Citys capital infrastructure needs (Fund 610).
9. As the General Fund subsidy to the Safety Members Pension fund declines over
the next several years, the amount of the annual decrease will be used to help
fund the new Police Employee Retiree Health Plan (Fund 903).
Budget Development Process
The budget process assigns resources to the goals, objectives, and community
priorities set by the City Council. New programs are added based on Council service
and program priorities. Under the City Charter, the City Manager prepares and
recommends to the City Council an operating budget and a capital improvements
budget for consideration and adoption
Since FY 2000, the City of Berkeley has prepared and adopted a Biennial Budget. The
biennial budget cycle begins with the development of the Budget Development
Instructions including policy directives. A budget development calendar is also prepared
and presented to Council for the subsequent years budget preparation. The City
Manager reviews and evaluates the baseline budgets and supplemental requests to
determine whether they fulfill City Council goals and objectives, improve management
effectiveness and service delivery, or increase productivity.
The City Manager then develops a balanced budget proposal for submission to the
Mayor and City Council no later than the first Monday in May or at a date set in May
through Council authorization. Copies of the City Managers Proposed Budget are also
distributed to all Boards and Commissions and City Departments and are made
available to the general public.
The City Council holds public meetings to discuss the proposed budget, including two or
more formal public hearings. Budget amendments are considered for incorporation into
the proposed budget prior to the formal budget adoption. A Five-Year Forecast is
developed to match long-term outcomes with projected resources. This allows for
matching resources with long-term policy initiatives that extend beyond the two-year
budget cycle.
31
31
BUDGET POLICIES & PROCESS

FY 2016 & FY 2017 Biennial Budget Development Calendar
Date
32
Agenda
Action/Topic
February 24, 2015
Workshop
FY 2015 Mid-Year Budget Update & Review of Unfunded Liabilities
March 17, 2015
Workshop
March 24, 2015
Workshop
FY 2016 & FY 2017 Priority Setting/Program Discussion: Sewer

Fees
FY 2016 & FY 2017 Priority Setting/Program Discussion: Capital
Improvements & Infrastructure
Public Hearing on CDBG & ESG Annual Action Plan and proposed
funding allocations to community agencies
Adopt funding allocations and Annual Action Plan for CDBG and ESG
April 28, 2015
Action
April 28, 2015
Action
May 12, 2015
Workshop
May 12, 2015
Action
Public Hearing #1: Budget
May 26, 2015
Action
Public Hearing #2: Budget & Proposed Fee Increases
June 9, 2015
June 23, 2015
Action
Action
Council recommendations on budget due to City Manager

Council discussion on budget recommendations
June 30, 2015
Action
Adopt FY 2016 & FY 2017 Biennial Budget &Tax Rates
FY 2016 & FY 2017 Proposed Biennial Budget
32
BUDGET PRACTICES
The Reporting Entity
The City of Berkeley, California was originally incorporated as a town in 1878 and as a
City in 1909. On January 30, 1909, the people of the City adopted a City Charter under
which it currently operates (as amended). The City maintains a Council-Manager form
of government and provides the following services as authorized by the City Charter:
public safety (police and fire); highways and streets; sanitation; social services; public
improvements; planning and zoning; and general services. The financial responsibilities
of the City also include the Successor Agency (formerly the Berkeley Redevelopment
Agency) and the Rent Stabilization Board.
Fund Accounting
A fund is a separate fiscal and accounting entity with a separate set of accounting
records. City funds are organized within fund groups that include General Funds,
Special Revenue Funds, Enterprise Funds, Internal Service Funds, Grant Funds, Bond
Funds, Debt Service Funds, and Trust Funds. For example, a separate fund within the
Grant Funds category is used to account for the funds received by the City through the
Federal Community Development Block Grant (CDBG) Program.
The use of Fund Accounting is one of the basic requirements of generally accepted
accounting principles (GAAP) for government and one of the major differences between
government and commercial accounting. It requires separate record keeping for each
individual fund that a government uses.
Accounting Practices
The accounting and reporting policies of the City conform to generally accepted
accounting principles (GAAP) applicable to state and local governments. Generally
accepted accounting principles for local governments include those principles
prescribed by the Governmental Accounting Standards Board (GASB), which includes
all statements and interpretations of the National Council on Governmental Accounting
unless modified by the GASB, and those principles prescribed by the American Institute
of Certified Public Accountants in the publication entitled Audits of State and Local
Governmental Units.
Basis of accounting refers to the timing of when revenues and expenditures are
reported in the financial statements. The governmental fund types and agency funds
use the modified accrual basis of accounting. Under this method, revenues are
recognized when they become both measurable and available.
All proprietary fund types and pensions trust funds use the accrual basis of accounting.
Under this method, revenues are recorded when earned and expenses are recorded at
the time liabilities are incurred.
Debt Limit
As a Charter City, the City of Berkeley is not subject to the debt limit restrictions that
govern general law cities in California. Nonetheless, the City is well below that debt
limit even with the passage of several bond measures: Measure G (1992) for the
seismic retrofit of fire stations, the Public Safety Building, and fire safety improvements;
Measure S (1996) for the seismic strengthening and renovation of the Library, Civic
33
33
BUDGET PRACTICES
Center, and various downtown improvements; Measure Q (2000) for the purchase of
Firefighting Equipment; Measure I (2002) for a new animal shelter; Measure FF (2008)
for the renovation, construction, seismic, and disabled access improvements, and
expansion of program areas at the Citys four neighborhood branch libraries; and
Measure M (2012) for streets and watershed improvements. Debt Limit information is
further detailed in the Financial Summaries section.
Bond Rating
The City currently maintains a tax-backed rating of "Aa2" and "AA+" from Moody's
Investors Service and Standard & Poor's respectively. These ratings put the City in the
upper echelon of all California cities that maintain tax-backed ratings.
Budgetary Basis of Accounting
The budgetary basis of accounting determines when a government charges
expenditures against an adopted budget appropriation, or when it credits revenue to its
funds for budgeting purposes. Although the City presents financial statements in its
Comprehensive Annual Financial Report (CAFR) in accordance with GAAP, the budget
is adopted on a modified cash basis. The major areas of difference between the two
basis of accounting are as follows:
For budgetary purposes, revenues are recorded when received. Under GAAP,
revenues are recorded when earned.
For budgetary purposes, interfund loans and repayments (i.e., interfund
transfers) are recorded as expenditures and revenues. Under GAAP, these
transactions are reclassified as increases or reductions in the due to/due from
accounts.
In recognition of these differences, companion financial statements are
presented in the CAFR according to the budgetary basis of accounting and a
detailed schedule is provided that reconciles the results of applying the two
different basis of accounting.
Appropriation Authority
The City Council adopts the budget by June 30 through the passage of an Annual
Appropriation Ordinance (AAO). This ordinance sets expenditure limits at the fund level
for the Citys General Fund, special funds, debt service funds, capital projects funds,
enterprise funds, and all internal service funds except the Payroll Deduction Trust Fund,
the Catastrophic Loss Trust Fund, Retiree Medical Trust Funds, and the Pension
Annuity Fund.
Throughout the year, supplemental appropriations are approved through amendments
to the AAO, and require a two-thirds super-majority vote of the City Council. The City
Manager is authorized to transfer budgeted amounts between departments or programs
within any fund. The Council must approve any transfer that alters the total
appropriations of any fund.
All appropriated amounts lapse at year end and are subject to re-appropriation in the
following fiscal year, subject to City Council approval.
34
34
BUDGET PRACTICES
Encumbrances
Encumbrance accounting is used to designate funds for purchase orders, contracts and
other commitments until actually expended. Encumbrances outstanding at year-end are
carried into the next fiscal year, but the related budget authority is subject to reappropriation by Council.
The Budget as a Living Document
The budget is intended to be a flexible document representing revenue and expenditure
data. The current document presents audited actual data for FY 2013, FY 2014, FY
2015, and the adopted budget figures for FY 2016 and FY 2017.
35
35
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36
36
SUMMARY OF FY 2016 & FY 2017 ADOPTED BUDGET

By Funding Source
Fund Description
General Fund Discretionary*(a)
Adopted FY 2016
Revenue(b)
Expenses
Adopted FY 2017
Revenue(b)
Expenses
$ 159,454,975
$ 159,862,009
$ 161,392,576
$ 161,500,178
Special Revenue Funds

Emergency Disabled Services
Paramedic Tax(a)
Parks Tax(a)
Downtown Berkeley Prop & Improv. District
Measure GG - Fire Prep Tax
Street Light Assess. District (a)
Solano Avenue Bus. Imp Dist.
Telegraph Pro Bus. Imp. Dist.
N. Shattuck Bus. Imp. Dist.
Berkeley Tourism BID
Elmwood BID
1,090,037
3,061,516
11,573,964
1,000,000
4,332,251
1,866,961
35,000
263,000
168,550
546,823
45,000
1,090,037
3,151,907
11,657,294
1,000,000
4,279,409
1,975,472
35,000
263,000
164,653
546,823
45,000
1,111,838
3,203,106
11,803,794
1,000,000
4,418,896
1,866,961
35,000
263,000
168,550
557,759
45,000
1,111,838
3,191,389
11,771,394
1,000,000
4,288,847
1,987,871
35,000
263,000
168,550
557,759
45,000
Enterprise Funds
Zero Waste
Marina Operation(a)
Sewer(a)
Clean Storm Water(a)
Private Sewer Lateral
Permit Service Center
Off Street Parking (a)
Parking Meter
Unified Program - Toxics(a)
Building Management (1947 Center St.)(a)
37,600,783
5,311,066
12,801,227
2,502,740
240,501
12,238,260
4,204,428
9,191,713
851,868
2,544,967
37,469,371
5,887,539
17,537,087
2,566,842
222,332
12,157,113
4,429,334
8,839,901
946,074
2,985,739
37,710,238
5,311,066
12,801,227
2,510,569
240,501
12,544,854
3,504,428
9,191,713
851,868
2,111,455
36,965,088
5,932,756
15,112,329
2,591,580
225,834
12,309,841
3,028,421
8,322,842
957,201
3,035,073
6,042,504
6,459,690
6,042,504
6,507,765
203,336
1,987,574
203,336
2,088,767
8,179,251
9,741,396
8,143,764
9,716,268
Grant Funds(c)
27,856,910
31,912,248
27,750,455
29,975,479
Internal Service Funds
24,380,349
24,042,106
24,382,838
24,196,072
Other Funds
Capital Improvement Fund(a)
Public Liability(a)
Library(a)
Rent Board(a)
Successor Agency(a)
Playground Camp(a)
Health State Aid Realignment Trust(c)
Other Funds(a)
5,501,269
1,695,888
17,200,793
4,300,000
1,222,988
1,000,832
3,703,018
4,110,712
8,401,560
1,704,680
18,438,717
4,550,000
1,230,827
1,052,491
3,751,669
4,236,044
5,501,269
1,695,888
17,539,069
4,300,000
1,222,988
1,000,832
3,703,018
4,176,884
8,153,615
1,711,563
17,111,242
4,550,000
1,233,542
1,056,643
3,768,711
4,282,831
$ 376,323,480
$ 394,620,938
$ 378,307,244
$ 388,754,289
Gas / Sales Tax Street Improvement Funds(a)

Bonds(b)
Debt Service Funds
Revenue & Expenditure Totals:
*$500,000 of the General Fund Reserves (fund balance) allocation to the Sugar Sweetened Beverage
projects will be repaid to the General Fund as revenues from Measure D are collected.
(a) Revenues do not reflect use of fund balances which are added to balance revenues with
appropriations.
(b) Revenues for Bond Projects collected in prior fiscal years.
(c) FY 2016 & FY 2017 grant revenues and expenditures will be adjusted to match once award amounts are
known.
37
37
Summary of Expenditures by Department - All Funds

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
Mayor & Council
1,706,149
1,733,917
1,788,656
1,792,456
1,810,354
Auditor
2,044,256
2,065,354
1,962,336
2,270,374
2,303,519
488,526
484,845
555,769
562,803
570,417
City Manager
4,692,692
4,887,010
4,971,041
5,324,144
5,396,740
Office of Economic Development
3,710,268
3,243,496
4,601,743
4,340,946
4,380,179
8,975,620
8,127,798
8,051,698
8,752,909
8,840,617
City Attorney
3,442,297
3,916,746
3,245,138
4,001,225
4,040,002
City Clerk
1,963,304
1,504,701
2,177,080
1,982,311
2,004,248
Finance
6,920,204
6,857,845
6,738,287
7,446,289
7,545,035
Human Resources
2,812,261
2,997,178
2,859,755
3,248,181
3,296,954
Health, Housing & Community Services
34,077,594
34,729,446
33,347,403
41,350,811
40,128,386
Police
57,748,694
59,700,592
60,832,054
62,146,931
63,409,829
Fire
31,244,878
32,273,589
33,826,344
35,843,030
36,273,849
Public Works
92,344,987
89,659,793
95,484,137
100,380,540
96,746,124
Parks, Recreation & Waterfront
24,093,527
23,678,863
22,219,147
25,110,844
24,782,926
Planning
11,175,016
12,480,485
14,492,842
14,629,541
14,819,031
Library
23,743,956
20,326,538
16,453,411
18,854,308
17,523,032
3,985,087
3,826,758
3,936,487
4,550,000
4,550,000
55,714,388
49,308,061
58,807,171
52,033,295
50,333,047
Gross Expenditure: $370,883,704
$361,803,015
376,350,499
394,620,938
388,754,289
Rent Board
Non-Departmental
Berkeley Housing Authority(1)

Gross Appropriations:
Less: Dual Appropriations
138,374
25,326
371,022,078
361,828,341
376,350,499
394,620,938
388,754,289
(57,759,765)
(54,340,815)
(54,946,292)
(55,525,298)
(54,277,853)
Net Expenditure: $313,262,313 $307,487,526 $321,404,207 $ 339,095,640 $ 334,476,436

(1) Berkeley Housing Authority has been a separate entity since FY 2008. Expenditures in FY 2014 were for City
Services and the City was reimbursed by BHA for these expenditures. Starting in FY 2015, the Housing Authority is
no longer part of the City's Annual Appropriations Ordinance.
38
38
All Funds Expenditures by Department

FY 2016 & FY 2017 Biennial Budget
$783,375,227 (Gross)
$673,572,076 (Net)
Non-Departmental
5%
Fund Transfers
Rent Board 6%
Library
1%
5%
Debt Service
2%
General Government
9%
1%
Health, Housing &
Community Svcs.
11%
Planning
4%
Parks, Recreation &

Waterfront
6%
Police
16%
Public Works
25%
Fire
9%
39
39
REVENUE BY FUNDING SOURCE

Actual
Revenue
FY 2014
Actual
Revenue
FY 2015
Adopted
Revenue
FY 2016
Adopted
Revenue
FY 2017
$155,216,143
$163,997,992
$ 159,454,975
$ 161,392,576
1,032,227
3,226,626
9,762,684
947,947
4,130,013
2,065,845
28,164
10
226,450
164,558
488,864
0
1,063,397
2,873,397
10,072,764
971,673
4,273,145
2,068,094
34,200
0
231,836
169,210
571,440
40,405
1,090,037
3,061,516
11,573,964
1,000,000
4,332,251
1,866,961
35,000
263,000
168,550
546,823
45,000
1,111,838
3,203,106
11,803,794
1,000,000
4,418,896
1,866,961
35,000
263,000
168,550
557,759
45,000
Enterprise Funds
820 Refuse
825 Marina Operation
830 Sewer
831 Clean Storm Water
832 Private Sewer Lateral
833 Permit Service Center
835 Off Street Parking
840 Parking Meter
845 Unified Program - Toxics
850 Building Management - 1947 Center St.
34,101,574
5,478,724
13,588,024
2,316,216
245,868
14,087,031
3,858,118
8,052,253
792,597
2,237,128
38,641,326
6,229,043
13,142,808
2,323,244
142,051
17,012,980
4,633,420
9,557,936
932,779
2,124,231
37,600,783
5,311,066
12,801,227
2,502,740
240,501
12,238,260
4,204,428
9,191,713
851,868
2,544,967
37,710,238
5,311,066
12,801,227
2,510,569
240,501
12,544,854
3,504,428
9,191,713
851,868
2,111,455
Gas / SalesTax Street Improvement Funds
6,713,733
6,876,384
6,042,504
6,042,504
Bond Funds
Measure FF - Branch Libraries
Measure G Bond Capital Imprvmnts
Measure M - GO St & Wtr Imps
Measure S Bond Capital Imprvmnts
640 BJPFA Lease Revenue Bonds
656 00 Mello-Roos - Fire Equipment
676 Meas I - Animal Shelter
2,639
1,032
14,975,000
292
0
100,000
4
1,492
672
0
17
0
100,000
5
103,336
100,000
-
103,336
100,000
-
Debt Service Funds

710 Debt Service Fund
714 09 Measure FF Library Debt Service
720 99 Lease Re Bds BJPFA $9M
721 SPL Tax Bds CFD#1 ML-ROOS
723 2002 G.O. Refunding Bonds
Other Debt Service
473,287
1,752,087
456,963
991,639
1,650,360
5,321,667
376,792
1,543,022
789,549
993,521
1,572,156
5,279,555
335,750
1,604,969
500,645
1,463,321
4,274,566
296,000
1,604,969
499,333
1,463,321
4,280,141
8,012,853
22,821,757
255,002
8,555,780
26,200,227
243,488
7,559,973
19,965,975
330,962
7,559,973
19,859,520
330,962
500,000
3,560,595
6,910,069
3,573,407
327,822
384,216
8,226,975
500,000
4,227,182
6,619,496
3,641,417
322,918
373,020
8,218,450
500,000
4,023,406
6,461,013
3,588,738
225,000
382,998
9,199,194
500,000
4,023,406
6,461,013
3,588,738
225,000
382,998
9,201,683
8,222,193
1,695,888
16,236,039
3,899,835
2,868,432
6,352,799
4,081,366
6,405,333
9,648,343
1,695,888
16,747,095
3,930,623
689,286
1,612,905
3,730,207
6,148,649
5,501,269
1,695,888
17,200,793
4,300,000
1,222,988
1,000,832
3,703,018
4,110,712
5,501,269
1,695,888
17,539,069
4,300,000
1,222,988
1,000,832
3,703,018
4,176,884
Revenue Subtotals: $398,820,348
$401,854,381
$376,323,480
$378,307,244
$ 401,854,381
$ 376,323,480
$ 378,307,244
Fund Description
10 General Fund Discretionary

18 Emergency Disabled Services
160 Paramedic Assessment/Tax
450 Parks Tax
451 Downtown Berkeley Prop & Improv. District
456 Measure GG - Fire Prep Tax
470 Street Light Assess. District
474 Solano Avenue Business Imp. District
476 Downtown Business Imp. District
477 Telegraph Bus Pro Imp District
478 N. Shattuck Bus. Imp. Dist.
971 Berkeley Tourism BID
972 Elmwood BID
Grant Funds
Federal Grants
State/County Grants
Other Grants
488 Employee Training Fund
(a)
860 Equipment Replacement
(a)
865 Equipment Maintenance
(a)
866 Building Maintenance Fund
870 Warehouse
873 Computer & Server Replacement
875 Workers Compensation
Other Funds
610 Capital Improvement Fund
881 Public Liability
301 Library
440 Rent Board
Successor Agency
330 Playground Camp
958 Hlth State Aid Realign Trust
Other Funds
Housing Authority
48,649
Revenue Totals: $ 398,868,997
(a) Revenues will be adjusted in FY 2017 per new internal rate charges
40
40
Revenue By Funding Source

FY 2016 & FY 2017
Biennial Budget
$754,630,724
(Excludes Use of Fund Balances)
Enterprise
23%
Special Revenue
6%
Gas Tax
2% Interest Income
2%
Grants
7%
Internal Service
7%
General Fund
Discretionary
43%
Bonds and Other

Funds
10%
41
41
42
42
Grant Funds
Federal Grants
State/County Grants
(219,247)
14,288,567
135,054
1,687,551
(289,232)
3,490,174
1,715,182
6,456,996
1,421,449
734,512
14,459,925
43,825
845,587
70,667
3,916
Bond Funds
Measure FF - Branch Libraries
Measure G Bond Capital Imprvmnts
Measure M - GO St & Wtr Imps
Measure S Bond Capital Imprvmnts
640 BJPFA Lease Revenue Bonds
656 00 Mello-Roos - Fire Equipment
676 Measure I - Animal Shelter
Debt Service Funds

710 Debt Service Fund
714 09 Measure FF Library Debt Service Fund
720 99 Lease Re Bds BJPFA $9M
721 SPL Tax Bds CFD#1 ML-ROOS
723 2002 G.O. Refunding Bonds
Other Debt Service
5,288,815
779,082
1,552,134
10,783,727
1,004,868
93,235
7,370,384
11,588,010
3,226,239
407,050
3,123,912
Enterprise Funds
820 Zero Waste
825 Marina Operation
830 Sewer
831 Clean Storm Water
832 Private Sewer Lateral
833 Permit Service Center
835 Off Street Parking
840 Parking Meter
845 Unified Program (Toxics)
850 Building Management - 1947 Center St..
Gas / Sales Tax Street Improvement Funds
489,692
378,891
1,874,473
467,750
2,535,468
432,320
(258,262)
25,349
(108,871)
195,849
36,297
148,895
14,796
$ 31,240,604

18 Emergency Disabled Services
160 Paramedic Tax
450 Parks Tax
451 Downtown Berkeley Prop & Improv. District
456 Measure GG - Fire Prep Tax
470 Street Light Assess. District
471 DST #47 Miller/Stevenson
474 Solano Avenue Business Imp. District
475 Underground Assess. Districts
477 Telegraph Pro Bus. Imp. District
478 N. Shattuck Bus. Imp. District
971 Berkeley Tourism BID
972 Elmwood BID
10 General Fund Discretionary
Fund Description
Balance
7/1/2014
8,555,780
26,200,227
376,792
1,543,022
789,549
993,521
1,572,156
5,279,555
1,492
672
17
100,000
5
6,876,384
38,641,326
6,229,043
13,142,808
2,323,244
142,051
17,012,980
4,633,420
9,557,936
932,779
2,124,231
1,063,397
2,873,397
10,072,764
971,673
4,273,145
2,068,094
34,200
108,871
231,836
169,210
571,440
40,405
$ 163,997,992
Actual
Revenue
FY 2015
10,782,164
19,119,457
379,508
1,609,318
500,714
872,662
1,456,038
4,944,645
91,194
225,314
3,380,218
35,646
250,000
77,064
127
6,753,348
33,852,753
5,071,808
16,047,157
2,467,698
218,529
11,766,141
6,273,011
7,542,596
876,509
3,404,959
1,052,645
3,063,150
9,413,025
1,439,422
3,635,621
1,463,229
29,312
228,736
208,744
515,712
32,000
$ 156,956,254
Actual
Expenses
FY 2015
(2,445,631)
21,369,427
132,338
1,621,255
(397)
3,611,033
1,831,300
6,791,906
1,331,747
509,870
11,079,707
8,196
595,587
93,603
3,794
5,411,851
5,567,655
2,709,369
7,879,378
860,414
16,757
12,617,223
9,948,419
5,241,579
463,320
1,843,184
500,444
189,138
2,534,212
1
3,172,992
1,037,185
(258,262)
30,237
198,949
(3,237)
204,623
23,201
$ 38,282,342
Balance
6/30/2015
7,559,973
19,965,975
335,750
1,604,969
500,645
1,463,321
4,274,566
103,336
100,000
-
6,042,504
37,600,783
5,311,066
12,801,227
2,502,740
240,501
12,238,260
4,204,428
9,191,713
851,868
2,544,967
1,090,037
3,061,516
11,573,964
1,000,000
4,332,251
1,866,961
35,000
263,000
168,550
546,823
45,000
$ 159,454,975
Adopted
Revenue
FY 2016
7,324,157
24,365,810
338,382
1,614,759
503,245
871,591
1,461,608
4,951,811
1,871,356
116,218
-
6,459,690
37,469,371
5,887,539
17,537,087
2,566,842
222,332
12,157,113
4,429,334
8,839,901
946,074
2,985,739
1,090,037
3,151,907
11,657,294
1,000,000
4,279,409
1,975,472
35,000
263,000
164,653
546,823
45,000
$ 159,862,009
Adopted
Expenses
FY 2016
AVAILABLE CASH BY FUNDING SOURCE
(2,185,277)
16,969,592
129,706
1,611,465
(2,997)
2,739,442
1,833,013
6,114,661
1,331,747
509,870
9,208,351
8,196
698,923
77,385
3,794
4,994,665
5,699,067
2,132,896
3,143,518
796,312
34,926
12,698,370
9,723,513
5,593,391
369,114
1,402,412
500,444
98,747
2,450,882
1
3,225,834
928,674
(258,262)
30,237
198,949
660
204,623
23,201
$ 37,875,308
Projected
Balance
6/30/2016
7,559,973
19,859,520
296,000
1,604,969
499,333
1,463,321
4,280,141
103,336
100,000
-
6,042,504
37,710,238
5,311,066
12,801,227
2,510,569
240,501
12,544,854
3,504,428
9,191,713
851,868
2,111,455
1,111,838
3,203,106
11,803,794
1,000,000
4,418,896
1,866,961
35,000
263,000
168,550
557,759
45,000
$ 161,392,576
Adotped
Revenue
FY 2017
$
7,345,285
22,404,936
298,632
1,614,659
501,933
870,174
1,466,033
4,964,837
1,871,489
100,000
117,278
-
6,507,765
36,965,088
5,932,756
15,112,329
2,591,580
225,834
12,309,841
3,028,421
8,322,842
957,201
3,035,073
1,111,838
3,191,389
11,771,394
1,000,000
4,288,847
1,987,871
35,000
263,000
168,550
557,759
45,000
161,500,178
Adopted
Expenses
FY 2017
(1,970,589)
14,424,176
127,074
1,601,775
(5,597)
1,869,268
1,830,301
5,429,965
1,331,747
509,870
7,336,862
8,196
200,600
60,107
3,794
4,529,404
6,444,217
1,511,206
832,416
715,301
49,593
12,933,383
10,199,520
6,462,262
263,781
478,794
500,444
110,464
2,483,282
1
3,355,883
807,764
(258,262)
30,237
198,949
660
204,623
23,201
$ 37,767,706
Projected
Balance
6/30/2017
43
43
Notes:
9,555,830
1,558,262
3,602,171
742,473
1,218,134
5,471,070
134,242
9,080,758
319,486
6,081,768
773,049
(32,936)
(100,346)
747,655
20,401,730
(140,651)
401,854,381
9,648,343
1,695,888
16,747,095
3,930,623
689,286
1,612,905
3,730,207
6,148,649
500,000
4,227,182
6,619,496
3,641,417
322,918
373,020
8,218,450
243,488
Actual
Revenue
FY 2015
376,350,499
6,501,034
871,784
16,016,730
3,961,729
3,388,168
1,526,977
3,502,753
5,121,112
356,609
2,718,255
6,660,766
3,329,426
255,585
434,956
5,417,414
250,773
Actual
Expenses
FY 2015
12,703,139
2,382,366
4,332,536
711,367
(1,480,748)
5,556,998
361,696
9,430,295
462,877
7,590,695
731,779
279,055
(33,013)
685,719
23,202,766
(147,936)
Balance
6/30/2015
376,323,480
5,501,269
1,695,888
17,200,793
4,300,000
1,222,988
1,000,832
3,703,018
4,110,712
500,000
4,023,406
6,461,013
3,588,738
225,000
382,998
9,199,194
330,962
Adopted
Revenue
FY 2016
394,620,938
8,401,560
1,704,680
18,438,717
4,550,000
1,230,827
1,052,491
3,751,669
4,236,044
561,957
5,137,876
7,399,195
3,809,377
365,428
383,000
6,385,273
222,281
Adopted
Expenses
FY 2016
9,802,848
2,373,574
3,094,612
461,367
(1,488,587)
5,505,339
313,045
9,304,963
400,920
6,476,225
(206,403)
58,416
(173,441)
685,717
26,016,687
(39,255)
Projected
Balance
6/30/2016
378,307,244
5,501,269
1,695,888
17,539,069
4,300,000
1,222,988
1,000,832
3,703,018
4,176,884
500,000
4,023,406
6,461,013
3,588,738
225,000
382,998
9,201,683
330,962
Adotped
Revenue
FY 2017
*Plan is being developed to balance the projected deficits in Equipment Maintenance Fund and will be presented as part of the FY 2017 Mid-Biennial Budget Update.
Negative "Available Balances" in the Bond Funds are a result of the requirement to have a budget in order to encumber construction contracts.
However, bonds are issued and the proceeds are deposited into these Funds in accordance with the project's "cash flow" needs.
Most Funds with a negative "Available Balance" indicate a "receivable". For instance, a grant reimbursement is pending/in process.
Revenue & Expenditures Total:
Other Funds
610 Capital Improvement Fund
881 Public Liability
301 Library
440 Rent Board
Successor Agency
330 Playground Camp
958 Hlth State Aid Realign Trust
Other Funds

488 Employee Training Fund
860 Equipment Replacement
865 Equiment Maintenance*
866 Building Maintenance Fund
870 Central Services
873 Computer & Server Replacement
875 Workers Compensation
Other Grants
Fund Description
Balance
7/1/2014
AVAILABLE CASH BY FUNDING SOURCE
388,754,289
8,153,615
1,711,563
17,111,242
4,550,000
1,233,542
1,056,643
3,768,711
4,282,831
571,051
5,147,673
7,453,728
3,872,321
366,655
383,000
6,401,644
225,258
Adopted
Expenses
FY 2017
7,150,502
2,357,899
3,522,439
211,367
(1,499,141)
5,449,528
247,352
9,199,016
329,869
5,351,958
(1,199,118)
(225,167)
(315,096)
685,715
28,816,726
66,449
Projected
Balance
6/30/2017
DEBT LIMIT COMPUTATION (June 30, 2015)

The City of Berkeley is a charter city and, as such, does not have a debt limit. However,
if it were a general law city, its legal debt limit and debt limit margin would be the
following:
Total FY 2015 assessed valuation (less other exemptions)
$14,233,967,000
Debt limit (15% of assessed value)

Amount of debt applicable to the debt limit
Legal debt margin (if Berkeley were a general law city)
2,135,095,000
84,608,000
$2,050,487,000
Effects of Existing Non-Tax-Supported Debt levels on Current and Future City

Operations
The Citys existing debt levels are not expected to significantly impact current
operations since the general obligation bonds (please see notes below for 2015 G.O.
Refunding Bonds) are entirely tax-supported and the City has identifiable sources of
debt repayment for its governmental revenue bonds, certificates of participation, and its
enterprise lease revenue bonds, as follows:
Governmental Revenue Bonds and Certificate of Participation
Description
44
Principal
Outstanding at
June 30, 2015
Year of Final
Maturity
Debt Service Due

in FY 2016
Debt Service Due

in FY 2017
Theatre Facility
and Park Land
Acquisition Bonds
$5,237,125
2030
$500,645
$499,333
Refunding
Pension
Obligation Bonds
815,000
2018
335,750
296,000
Certificates of
Participation for
Acquisition and
Construction of
Animal Shelter
5,445,000
2040
402,063
407,638
Total
Governmental
Revenue Bonds
$11,497,125
$1,238,458
$1,202,971
Theatre Facility and Park Land Acquisition Bonds: These bonds will not negatively
impact current or future City operations since they have been supported by Capital
Improvement Fund transfers since FY 2001. The bonds were issued to help
address two City priorities: (1) Obtaining land to build playgrounds and (2)
supporting the arts, through the construction of a new Berkeley Repertory Theatre.
Refunding Pension Obligation Bonds: These bonds were issued to purchase a
Guaranteed Investment Contract (GIC) and risk agreement that provides pension
benefit payments to members of the Safety Members Pension Fund. These bonds
44

wont negatively impact current or future City operations since the city has a legal
obligation to pay the pension benefits. If the City had not incurred the liability to
purchase the GIC, the City would have to use General Fund cash to fund the
pension benefits. In addition, the income earned on the GIC (9.68%) is high
compared to the rates currently available in the market.
Also, it should be pointed out that on June 9, 2015, the 2015 General Obligation
Refunding Bonds were issued by the City of Berkeley, under provisions of the California
Government Code and under a Resolution adopted by the City Council. The Refunding
Bonds were issued to refinance the Citys outstanding (i) 2002 General Obligation
Refunding Bonds, (ii) 2007 Series A General Obligation Refunding Bonds, (iii) City of
Berkeley 2007 General Obligation Refunding Bonds, 2007 Series B, and (iv) General
Obligation Bonds, Series 2008 (Measure I Animal Shelter Project). It is anticipated
that the Refunding Bonds, in book entry form, will be available for delivery through the
facilities of DTC in New York, on or about July 15, 2015.
Enterprise Funds Lease Revenue Bonds
Description
Garage
Improvement
Bonds
Certificates of
Participation for
Acquisition of
1947 Center
Street
Total
Enterprise
Funds Lease
Revenue
Bonds and
COPs
Principal
Outstanding at June
30, 2015
Year of Final
Maturity
Debt Service Due in

FY 2016
Debt Service Due in

FY 2017
$0.00
2022 but the

City elected to
Pay it off on
March 2015.
Please see
notes below
$0.00
$0.00
20,072,875
2034
1,636,868
1,632,579
$1,636,868
$1,632,579
$20,072,875
Garage Improvement Bonds: These bonds wont negatively impact current or future
City operations since they are entirely supported by fees from the parking garages
and mall leases. The City elected to pay off these bonds in March 2015.
Certificates of Participation for Acquisition of 1947 Center Street Building: The
purchase of this building was viewed as a prudent financial decision because it gave
the City the opportunity to house several City departments that were leasing space.
The elimination of these lease costs plus the lease income from other tenants in the
building offsets the debt service costs on the COPs. In addition, the City is earning
equity in the building. For these reasons, these bonds wont negatively impact
current or future City operations.
45
45

On March 1, 2015, in accordance with the provisions of Article IV of the indenture of
Trust dated August 1, 2005, by and among the City of Berkeley (the City), the
Berkeley Joint Powers Financing Authority (the Authority) and then Bank of New
York Mellon Trust Company (the Trustee), the City called for the full optional
redemption of all the outstanding principal amount of the $5,620,000 City of Berkeley
Revenue Bonds, 2005 (Garage Improvement Bonds) (the Bonds) to occur on
March 1, 2015 (the Redemption Date) at the redemption price (the Price) of 100%
of the principal amount thereof together with accrued interest to said Redemption
Date. The indentures of Trust allows the City to notify the Trustee, on or before the
Redemption Date, of its decision to rescind the proposed redemption if for any
reason sufficient funds will not be or are not available on the Redemption Date.
46
46
City of Berkeley
FY 2016 - FY 2017 Debt Service Details
Account Number
Account Description
FY 2016
FY 2017
Total
723-9902-470-8210
723-9902-470-8225
Principal Payment
Interest Payment
2002 GO Refunding Bond(Refunded Measure G Sr A & B)
1,205,000
254,108
1,459,108
1,265,000
198,533
1,463,533
2,470,000
452,640
2,922,640
725-9902-470-8210
725-9902-470-8225
Principal Payment
Interest Payment
2007 A GO Refunding Bond(Refunded Measure G Sr C)
200,000
134,568
334,568
210,000
125,868
335,868
410,000
260,436
670,436
718-9902-470-8210
718-9902-470-8225
Principal Payment
Interest Payment
2007B GO Refunding Bond(Refunded Measure S Sr A, B & C)
1,565,000
1,173,918
2,738,918
1,625,000
1,110,118
2,735,118
3,190,000
2,284,036
5,474,036
710-9902-470-8210
710-9902-470-8225
Principal Payment
Interest Payment
1998 Pension Refunding Bonds
295,000
40,750
335,750
270,000
26,000
296,000
565,000
66,750
631,750
720-9902-470-8210
720-9902-470-8225
Principal Payment
Interest Payment
2012 Refunding Lease Revenue Bonds( Refunding of 1999 Lease Revenue Bonds)
262,325
238,320
500,645
271,693
227,640
499,333
534,018
465,960
999,978
721-9902-470-8210
721-9902-470-8225
Principal Payment
Interest Payment
2002 Special Tax bonds- Measure Q(Mello Roos)
560,000
194,818
754,818
585,000
169,908
754,908
1,145,000
364,725
1,509,725
722-9902-470-8210
722-9902-470-8225
Principal Payment
Interest Payment
2004 Thousand Oaks Hts Ltd. Obligation Improvement Bonds
35,000
60,285
95,285
40,000
58,613
98,613
75,000
118,898
193,898
860-5703-410-8210
860-5703-410-8225
Principal Payment
Interest Payment
2009 Fire Engine Lease
470,177
82,917
553,094
490,996
62,098
553,094
961,173
145,015
1,106,188
850-9902-470-8210
850-9902-470-8225
Principal Payment
Interest Payment
2012 Refunding Lease Revenue Bonds( Refunding of 2003 COP)
857,675
779,192
1,636,868
888,307
744,273
1,632,579
1,745,982
1,523,465
3,269,447
825-5903-450-8210
825-5903-450-8225
Principal Payment
Interest Payment
Notes Payable Harbor Construction # 4
147,170
13,543
160,713
153,786
6,920
160,706
300,956
20,463
321,419
825-5903-450-8210
825-5903-450-8225
Principal Payment
Interest Payment
Notes Payable Harbor Construction # 5
150,871
334,848
485,719
156,896
328,823
485,719
307,767
663,671
971,438
048-9902-470-8210
048-9902-470-8225
Principal Payment
Interest Payment
HUD 108 Loan - Adeline Apartments
26,000
10,898
36,898
26,000
9,565
35,565
52,000
20,463
72,463
048-9902-470-8210
048-9902-470-8225
Principal Payment
Interest Payment
HUD 108 Loan-UNA
2,000
17,521
19,521
2,000
17,500
19,500
4,000
35,021
39,021
938-9902-470-8210
938-9902-470-8225
Principal Payment
Interest Payment
Savo Island Debt Service
25,000
32,360
57,360
27,000
30,280
57,280
52,000
62,640
114,640
728-9902-470-8210
728-9902-470-8225
Principal Payment
Interest Payment
Sustainable Financing Energy District
10,408
16,967
27,376
11,111
16,241
27,352
21,519
33,208
54,727
726-9902-470-8210
Principal Payment
170,000
180,000
350,000
47
47
City of Berkeley
FY 2016 - FY 2017 Debt Service Details
Account Number
726-9902-470-8225
Account Description
Interest Payment
2008 GO Bonds-Measure I- Animal Shelter
FY 2016
273,751
443,751
FY 2017
267,626
447,626
Total
541,377
891,377
714-9902-470-8210
714-9902-470-8225
Principal Payment
Interest Payment
2009 GO Bonds, Measure FF - Branch Libraries
185,000
475,163
660,163
195,000
469,463
664,463
380,000
944,625
1,324,625
714-9902-470-8210
714-9902-470-8225
Principal Payment
Interest Payment
GO Bonds, Series 2010- Measure FF - Branch Libraries
355,000
597,906
952,906
365,000
583,506
948,506
720,000
1,181,413
1,901,413
729-9902-470-8210
729-9902-470-8225
Principal Payment
Interest Payment
2010 COP (Animal Shelter)
100,000
302,063
402,063
110,000
297,638
407,638
210,000
599,700
809,700
820-5612-432-8210
820-5612-432-8225
Principal Payment
Interest Payment
2011 Recycling Carts
379,072
30,764
409,836
392,455
17,381
409,836
771,527
48,145
819,672
730-9902-470-8210
730-9902-470-8225
Principal Payment
Interest Payment
2014 GO Bonds - Measure M - Street & Intergrated Watershed Improvements
265,000
633,075
898,075
280,000
620,850
900,850
545,000
1,253,925
1,798,925
470-9902-470-8210
470-9902-470-8225
Principal Payment
Interest Payment
California Energy Commission Loan
309,506
63,750
373,257
347,215
26,042
373,257
656,722
89,792
746,514
7,575,204
5,761,485
13,336,690
7,892,460
5,414,882
13,307,341
15,467,664
11,176,367
26,644,031
Total Principal
Total Interest
Total Debt Service
48
48
GANN APPROPRIATIONS LIMITATION

Actual for FY 2015, Projected For FY 2016 AND FY 2017
Fiscal 2014 Gann Appropriation Limitation
$178,694,201
Add: Fiscal Library Relief Tax

Emergency Medical Services Special Tax
Park Maintenance, City Trees and Landscaping Special Tax
Emergency Paratransit Tax
Disaster Fire Protection Tax
Fire Protection and Emergency Response and Preparedness
Total Gann Appropriations Limitation FY 2015
16,345,912
2,640,032
9,865,971
1,052,122
985,734
4,186,198
213,770,170
Appropriation Subject to Gann Limitation FY 2015
162,421,429
Excess of Limitation Over Appropriation FY 2015
$51,348,741
% Under Gann Limit-for FY 2015

24.02%
$187,932,691

Total Projected Gann Appropriations Limitation FY 2016
16,617,288
2,687,121
10,043,981
1,070,929
985,734
4,256,305
223,594,049
Appropriation Subject to Gann Limitation FY 2016
170,551,036
Excess of Limitation Over Appropriation FY 2016
$53,043,013
Projected % Under Gann Limit-Projected for FY 2016

23.72%
$197,648,811

Total Projected Gann Appropriations Limitation FY 2017
16,949,634
2,740,864
10,224,860
1,092,347
985,734
4,341,432
233,983,682
Projected Appropriation Subject to Gann Limitation FY 2017
169,818,999
Projected Excess of Limitation Over Appropriation FY 2017
$64,164,683
Projected % Under Gann Limit-Projected for FY 2017
27.42%
(1) The GANN Limit override to raise the spending limit for the special taxes are required to be renewed by voters
every four years. The date the next GANN Limit override is to be submitted to voters is November 8, 2016.
49
49
ANNUAL IMPACT OF CITY OF BERKELEY FEES TAXES ON HOMEOWNER

FY 2011 - FY 2017
(excludes other jurisdictions: School District, Peralta College, etc.)
ACTUAL
PROJECTION
Home average square feet = 1900 SF

2011
2012
2013
2014
2015
2016
2017
Average Home Assessed Value
$347,291 $358,057 $370,589 $382,077 $395,450 $413,245 $431,841
Exemption:
-7,000
-7,000
-7,000
-7,000
-7,000
-7,000
-7,000
Average Home Assessed Value (Net) $340,291 $351,057 $363,589 $375,077 $388,450 $406,245 $424,841
Property Tax
Measure S - Civic Center
Seismic Improvements
Measure G - Safety Bldgs
Measure I - Animal Shelter
Measure FF - Library Seismic
Measure Q - Fire Equipment
Measure M - Streets/Watershed
TOTAL
Sanitary Sewer Fee
City Landscaping & Parks Tax
Emergency Disabled Services
Street Light Assessment District
Zero Waste Fees
Library Tax
Paramedic Tax
Fire Protection/Emergency Response
Stormwater Program Fee
TOTAL
TOTAL
$3,403
68
$3,511
70
$3,636
73
$3,751
75
$3,884
74
$4,062
66
$4,248
69
44
46
47
49
49
32
34
7
44
7
42
7
44
8
43
8
39
8
32
8
34
24
0
187
245
216
22
21
365
306
58
79
34
1,345
$4,935
24
0
189
245
222
23
21
340
314
59
81
34
1,339
$5,038
24
0
195
245
223
24
21
347
326
61
84
34
1,364
$5,195
24
26
224
245
232
25
21
355
343
62
89
34
1,405
$5,381
24
27
220
245
239
25
21
443
353
64
90
34
1,513
$5,618
24
37
200
358
279
26
21
457
366
65
94
34
1,699
$5,961
24
39
208
444
284
27
21
470
374
67
96
34
1,816
$6,272
GENERAL ASSUMPTIONS
Basic 1% County Property Tax: based on an average assessed value (City receives 32.5% of the 1%)
Sanitary Sewer Fee: 46% increase in FY 2016 and 24.2% increase in FY 2017
City Landscaping & Parks Tax: 16.7% increase in FY 2016, 2% increase thereafter
Emergency Disabled Services: 3.82% increase in FY 2016, 2% increase thereafter
Street Light Assessment District: no increase in FY 2016 and thereafter
Zero Waste Fees: 3% increase in FY 2016; 3% increase thereafter
Library Tax: 3.82% increase in FY 2016, 2% increase thereafter
Paramedic Tax: 2.436% increase in FY 2016, 2% increase thereafter
Fire Protection/Emergency Response Tax: 3.82% increase in FY 2016, 2% increase thereafter
Stormwater Program Fee: no increase in FY 2016 and thereafter
Very low income households refund applies to: Sanitary Sewer Fee, Library, Paramedic, Parks, CFD-1,
Fire Protection Taxes & Cleanstorm Water Fee
$7,000
$6,000
$5,000
$4,000
220
200
208
187
189
195
224
1,345
1,339
1,364
1,405
1,513
$3,403
$3,511
$3,636
$3,751
$3,884
$4,062
$4,248
FY 2011
FY 2012
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
1,699
1,816
$3,000
$2,000
$1,000
$0
50
Property tax
Special Taxes / Fees
Bond Debt
50
FIVE-YEAR FORECAST ASSUMPTIONS (ALL FUNDS)

One of the adopted Council fiscal policies is long-term planning. We review the budget
in the context of a multi-year plan. Completing a five-year forecast for key operating
funds is a critical budgetary tool that provides a long-term perspective on Berkeleys
ability to achieve financial stability through future economic cycles.
Projected Economic Contraction
There is no way to predict the timing, magnitude, duration and consequence of the next
economic contraction or recession on the various local revenue streams with complete
accuracy. However, recessions are cyclical and have occurred on average every 6.5
years since 1928, as noted in the chart below. Recessions occurring after 1945 have
peak-to-trough GDP declines ranging from a low of 0.3% to the Great Recessions 4.3%
decline, with an average of 2.21%. These declines have had varying impacts on local
government revenues (and expenditures). Some revenues like the sales tax (monthly
revenues, trued-up quarterly) reflect an immediate impact, while others like the property
tax (with an annual lien date) have an effective one-year lag in recognizing economic
impacts. So even though we are looking at a stability budget in FY 2016 and FY 2017,
we are anticipating a slight contraction in economically sensitive revenues in FY 2017.
Periods Adversely Affected by Economic Downturns
Adverse Impact on Govt Revs*
16%
California Unemp Rate
Average
every 6 years
since 1961
14%
12%
10%
8%
6%
Next
Recession
4%
2%
2021
2018
2015
2012
2009
2006
2003
2000
1997
1994
1991
1988
1985
1982
1979
1976
1973
1970
1967
0%
*
*time
period which revenues were depressed because of a recession
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General Fund Five-Year Forecast
Below is the General Fund Five-Year Forecast. The revenue streams into the General
Fund are the most discretionary in terms of allocations, and are also highly subject to
total budget. The remainder of the budget consists of various Special Funds which are
restricted in purpose (e.g. Zero Waste, Permit Center, Sewer, Public Health, and Mental
Health). The FY 2016 and FY2017 General Fund biennial budget is a stability budget as
the General Fund revenues are projected to align with the General Fund expenditures.
However, even though revenues are projected to steadily grow, the impact of the
projected economic contraction in FY 2017 is realized in FY 2018 and reflected in the
chart below.
.
Five-Year Forecast of General Fund
Comparison of Revenues and Expenditures
175
Dollars in Millions
170
165
Revenues
Expenditures
160
155
150
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
Controlling expenditures has been and will continue to be a necessity in managing the
Citys budget, and labor costs are a critical factor in that approach. Achieving a
sustainable balance of both personnel and non-personnel expenditures against
reasonable revenue projections will continue to require close attention, especially as we
move through new economic cycles.
The General Fund, however, is less than half of the Citys total budget. Many of the
special funds that were struggling are starting to become healthy again due to the City
Council and City staff actions over the last several years that have allowed the City to
effectively manage and balance its budget as we begin to recover from some very
difficult times.
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In addition, several recent actions by the voters have improved the picture for Berkeley.
The November 2014 voter approval of Berkeley Measure F will benefit the Parks,
Recreation & Waterfront Department in terms of additional annual funding for major
maintenance and capital expenses for parks facilities. In addition, the approval of
Measure BB also in November 2014, which implements a 30 year Transportation
Expenditure Plan by renewing the 0.5 percent transportation sales tax approved in 2000
and increasing the tax by 0.5 percent, will benefit the Citys streets and roads, as well as
pedestrian and bicycle infrastructure. This 1 percent sales tax is managed by the
Alameda County Transportation Commission, and Berkeley will receive over $3 million
a year in additional funding as well as capital funding for the Gilman interchange project.
Finally, and not to be forgotten, Berkeley voters approved Measure M in November
2012, General Obligation bonds not-to-exceed $30 million, which are being used to
significantly accelerate the implementation of the 5-Year Street Plan and install green
infrastructure where appropriate
Another important funding source is the Mental Health Services Act (MHSA) which
supports the Berkeley Mental Health program. This funding source is very sensitive to
the California economy. As the economy has improved, the City has begun receiving,
and is projected to continue to receive, increased MHSA revenue. While ensuring that
there is a prudent reserve to sustain programs through an economic downtown, the
increased revenue also allows for expansion of mental health programming. In addition
to staffing increases, MHSA will fund a partnership with Alameda County for a new
Mental Health Wellness Center in the Berkeley/Albany area that will be open to all
residents of Berkeley and Albany who have a mental health concern. The City and
County will share in the costs of this center.
However, the Sanitary Sewer Fund, which previously maintained a healthy balance
primarily through salary savings and other cost savings, is now in need of a rate
increase in FY 2016. Our consultant, Bartle Wells Associates, prepared an initial
sustainable Sanitary Sewer rate study that was presented to Council on March 17,
2015, and outlined the steps required to conduct a Proposition 218-compliant rate
setting process1. That rate study has been updated to address the impact of EBMUDs
mandated usage decrease. The updated proposed rates were included in the May 12
2015 agenda packet. The rate increase was approved by the Council on June 30, 2015
meaning the Sanitary Sewer Program will need to defer capital expenditures or
substantially reduce maintenance activities. Reducing capital expenditures would have
resulted in noncompliance with the Consent Decree; and reducing maintenance would
likely have resulted in increased sanitary sewer overflows (SSOs).
The General Fund and Other Funds sections of this book include detailed discussions
of five-year forecasts for the General Fund and other key operating funds supported by
special taxes, assessments, and fees. A five-year forecasting model enables the
Council to act more strategically and to understand the long-term impact of its
decisions.
1
http://www.cityofberkeley.info/Clerk/City_Council/2015/03_Mar/City_Council__03-17-2015__Special_Meeting_Annotated_Agenda.aspxCity Council: 03-17-2015 - Special Meeting Annotated Agenda - City of

Berkeley, CA
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53

Inflation
Inflation is an important factor, directly impacting City revenues and expenditures.
Inflation-sensitive revenue, such as sales and business license taxes, make up a
significant portion of the General Fund budget. Inflation in the Bay Area has increased
on the average of 2.50% over the last five years.
CONSUMER PRICE INDEX
Change from previous year (April to April)
YEAR
% INCREASE
2006
3.2
2007
3.3
2008
2.9
2009
0.8
2010
1.7
2011
2.8
2012
2.1
2013
2.4
2014
2.8
2015
2.4
2.50
5 Year Average
U.S. Bureau of Labor Consumer Price Index All Urban Consumer
The established growth index for the Emergency Medical Services Tax (Paramedic Tax)
is the April Consumer Price Index (CPI). The Emergency Services for the Disabled Tax,
the Library Tax, Parks Tax, and the Measure GG Fire Services and Disaster
Preparedness Tax growth is either the higher of the CPI or the Personal Income Growth
(PIG). The Paramedic Tax was set with a CPI increase of 2.436% for FY 2016. All of
the other taxes, except for the Parks Tax which received a voter approved increase in
November 2014, were set with a PIG increase of 3.82% for FY 2016. For FY 2017, an
increase of 2% is assumed for all tax rates.
Population
Based on data from the 2010 Census, Berkeleys population grew by almost 4%
compared to the 2013 American Community Survey (ACS) idata. Some revenues, such
as Motor Vehicle In-Lieu, are based on population.
Managing Escalating Costs
Salary and benefit costs make up approximately 59 percent of the citywide budget and
76 percent of the General Fund. Five-year forecasts do not include adjustments to
personnel expenditures to cover the costs of negotiated compensation packages per
the various labor contracts, since they are unknown. However, controlling labor costs is
the primary method to manage expenditures and ensure sustainability of the General
Fund.
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The changes made by CalPERS in the last few years are planned to achieve 100% funding
for all plans within a 30-year time period. This means that there will be sufficient funds held
in each plan to pay obligations for all inactives (including retirees) and benefits due to prior
service for actives. For FY 2016 and FY 2017, the City is using CalPERS actual rates for FY
2016, CalPERS projections for FY 2017, and is relying on the outside actuarys projections
for FY 2018 through FY 2024.
Cumulative
Growth
from FY
2015
FY 2015
PERS
Actual
FY 2016
PERS
Estimates
FY 2017
FY 2018*
FY 2019*
FY 2020*
Miscellaneous**
21.9%
24.0%
25.9%
27.2%
28.5%
29.8%
7.9%
Police
46.6%
48.6%
52.1%
53.5%
55.4%
57.1%
10.5%
Fire
33.2%
36.6%
38.8%
40.6%
42.5%
44.4%
11.2%
* Estimates from the Citys actuary based on PEPRA

The rising CalPERS rates alone will increase the Citys costs by over $5.97 million for
all funds over the next two-year period. A critical assumption to the rate impacts is the
level of confidence we have in the CalPERS annualized rate of return of 7.5%. If
returns are less than 7.5%, rates will increase even more.
Based on the CalPERS actuarial valuations as of June 30, 2013, of the Citys assets held
Medical & Dental Insurance
The City funds medical benefits up to the Kaiser family rate. For those employees that
chose Health Net as their provider, the employee pays the difference between the
Kaiser and Health Net rate. While we have experienced unusually low health rate
increases in FY 2015, our outside brokers have advised us to plan for larger increases
in the future reflective of historical trends. Since 2005, health premium increases have
ranged from 0.5 percent to 20 percent. The 12-year average annual increase for the
Kaiser medical active plan has been 8.1 percent per year. The baseline budgets for FY
2016 & FY 2017 reflect the actual rate increase based on the Kaiser medical plan of 2.8
percent in FY 2016 and a projected 5 percent increase in FY 2017. The FY 2016 & FY
2017 baseline budgets reflect an increase in dental costs of 0 percent in FY 2016 and 4
percent in FY 2017. The Citys total budget is projected to pay out $20.1 million in health
and dental insurance in FY 2016 and $20.8 million in FY 2017.
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55

Sick Leave and Vacation Payout Fund
Over the years the fund balance created by the initial transfer in 2002/2003 has been
depleted. At the end of FY 2012, expenditures from the fund exceeded revenues by
approximately $500,000 and General Funds were used to cover those costs. In order to
correct the shortfall and strengthen the fund, the rates were adjusted for FY 2014. The
FY 2014 calculated rates increased from 3.25 percent of base salary for sworn
employees to 3.75 and from 1.25 percent of salary for all other employees to 1.90
percent. These updated rates result in $2.9 million being contributed to this fund in
each fiscal year, FY 2016 and FY 2017. In addition, an annual General Fund transfer of
$250,000 is included in the baseline budget of the Sick Leave and Vacation Payout
Fund. Additional information on this fund can be found in the Unfunded Liabilities
section of this book.
Legal and Liability Costs
Claims in excess of $350,000 are covered by the Bay Cities Liability pool, in which the
City is one of 18 member jurisdictions. The City's pool premium is established through
an annual actuarial analysis. The City is self-insured for liability claims below $350,000,
as well as certain labor-related claims. The City maintains a Catastrophic Loss Fund
and a Public Liability Fund to deal with these types of costs.
Staffing
The balancing act between projected revenues and escalating expenditures has been
challenging. In FY 2016 employee salary and benefits make up 76 percent of the Citys
General Fund operating budget and 59 percent of the budget on an all funds basis.
Since FY 2009, staffing has been reduced by over 220 FTEs; 184 of those FTEs were
eliminated within the previous five years. Fiscal Year 2015 was the first year in which
there was not a planned permanent reduction in staffing level since 2009. FY 2016 and
FY 2017 will be the second and third consecutive years in which there will not be
planned permanent reductions in staffing levels. Rather, the adopted biennial budget
includes a number of positions added back into program areas which have recovered
such as Mental Health and the Planning Department. As the economy begins to
improve so does the Citys budgetary outlook. However, it is important that we continue
56
56

making fiscally prudent decisions with the future in mind.
57
57
UNFUNDED LIABILITIES (employee benefits) SUMMARY
A term that is often used with respect to long term obligations is unfunded liabilities.
Unfunded liabilities are defined as identifiable obligations of an organization for which
the organization does not have 100% of the funding (cash or other assets) set aside to
cover the cost should all obligations become immediately due. Generally, an
organization manages a balance between funding a portion of the entire obligation and
the associated risk that the obligation will be due at the same time. This balance is
considered the practical and responsible approach since payment demands of these
obligations rarely, if ever, occur simultaneously. The alternative would be to 100%
fund the obligations causing a great portion of cash to be reserved and not available
for providing services or meeting other immediate obligations, needs, or desires of the
community. Maintaining a careful balance between cash on hand to fund daily operations
and liquidity to cover unfunded liabilities is a key challenge for all governments.
The advantage of maintaining 100% funding for all long term obligations at all times is
that the organization will almost always be able to meet its obligations whenever
demand is made for payment for each liability. The disadvantage is that a far greater
portion of the organizations cash is reserved or tied up, and cannot be used for
operations, providing services, or meeting other community needs or desires. The City
has a history of prudently balancing its approach to future obligations with its response
to current economic variables and will continue to do so.
The City actively manages its unfunded or under-funded liabilities, and completes
annual actuarial valuations for most of the benefits. These valuations consider the
economic, demographic and historical composition of the benefit programs and
establish amounts that the City should set aside each year to fund its benefit-related
financial obligations. In todays economic climate it is critical that the City continue to
manage its liabilities to ensure long-term fiscal stability. On May 29, 2012, the City
Council adopted Resolution No. 65,748-N.S. Requiring that the City Manager Develop
and Publish a Biennial Report of Current Liabilities and Projections of Future Liabilities.
This report was updated and presented at the February 24, 2015, Council
Worksession1. The following chart indicates the funded status of the Citys various
benefits based on the most recent actuarial valuations.
http://www.cityofberkeley.info/Clerk/City_Council/2015/02_Feb/City_Council__02-24-2015__Special_Meeting_Annotated_Agenda.aspx
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Name of Plan
CalPERS (all plans)*
Workers Compensation
Non-sworn Retiree Medical
Police Retiree Health (new)
Police Retiree Income Plan
(closed)
Fire Retiree Medical
Saftey Members Pension
Fund**(closed)
Sick & Vacation payouts
SRIP I Disability
Police Sick Leave
Entitlement (closed)
Valuation
Date
Plan
Assets
Estimated
Liabilities
Unfunded
Liability
%
Funded
6/30/13
6/30/14
7/1/14
7/1/14
933.99
19.28
16.57
0.60
1331.19
29.60
44.16
45.29
397.21
10.32
27.59
44.69
70%
65%
38%
1%
6/30/14
7/1/14
6.59
7.98
48.29
13.87
41.71
5.89
14%
58%
7/1/14
6/30/14
7/1/14
1.25
0.97
0.00
4.83
15.01
13.24
3.57
14.04
13.24
26%
6%
0%
7/1/13
0.00
987.23
0.29
1545.77
0.29
558.54
0%
64%
*The percent of unfunded liability in the chart above is based on the Market Value of Assets.
Overall, the cumulative total of the Citys funding level for its benefit is 64%. The table
above lists the Citys key benefit categories as well as the unfunded or underfunded
liability. Each of these benefits differ in how their funding methodology is structured;
some are considered pay as you go and others are pre-funded to achieve a certain
level of funding within a specified period of time. Several of the benefit programs are
closed to new enrollees and are being phased out such as the SRIP I Disability, the
Safety Members Pension Fund, the Police Sick Leave Entitlement and the previous
Police Retiree Medical program (which has been replaced with a new retiree medical
plan).
Benefit history & summary
Retirement rates continue to represent one of the most significant citywide budgetary
pressures. The City provides retirement benefits for employees through its participation in
the California Public Employees Retirement System (CalPERS). This is a defined benefit
pension plan funded by a combination of employee contributions that are set by statute and
employer contributions that fluctuate from year to year based on an annual actuarial
valuation performed by CalPERS. In 2013, the CalPERS Board voted to change the
actuarial model for the pension plans along with certain actuarial assumption upon which
rates are based. First, the new model provides that the plans will be 100 percent funded
in a fixed 30-year time period. Second, the time period to smooth out the impacts of
CalPERS investment losses due to the recession was reduced from 15 years to 5
years. Finally, the rates will be structured in such a way that the first five years will be a
ramp up period to improve the plans funded percentage. That means that FY2016,
2017, 2018, 2019, and 2020 will have higher rates, and the years following are
projected to plateau for some time before decreasing in the last five years of the 30 year
funding period.
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In addition, on February 18, 2014, the CalPERS Board voted to retain its current longterm assumed rate of return of 7.5 percent, but adopted new mortality assumptions due
to the fact that retirees are living longer. As a result of the new assumptions, the cost of
employer contributions increased, again. The new increase will be phased in over a five
year period beginning with the FY 2017 rates. CalPERS will notify the Citys of its FY
2017 employer contribution rates in the fall of 2015
The City contributes to three plans in the CalPERS system: Miscellaneous Employee Plan,
Police Safety Plan, and Fire Safety Plan. Benefits vest after five years of service and are
based on the employees years of service, age at time of retirement and single highest
year of compensation. The three plans are independent of one another with different
contract plan amendments negotiated over the years through the collective bargaining
process. Assets and liabilities of each plan are segregated with no cross subsidization
from one plan to another. Each of the plans has different rates for the Citys annual
employer contribution which are generally based on the demographics of the plan
participants and the value of investment returns of the Citys assets in the CalPERS system.
For the Miscellaneous plan, the City pays both the employer share of the contribution and
the additional 8%2 employee share.
For FY 2016 and FY 2017, the City is using CalPERS actual rates for FY 2016, CalPERS
projections for FY 2017, and is relying on the outside actuarys projections for FY 2018
through FY 2024.
Cumulative
Growth
from FY
2015
FY 2015
PERS
Actual
FY 2016
PERS
Estimates
FY 2017
FY 2018*
FY 2019*
FY 2020*
Miscellaneous**
21.9%
24.0%
25.9%
27.2%
28.5%
29.8%
7.9%
Police
46.6%
48.6%
52.1%
53.5%
55.4%
57.1%
10.5%
33.2%
Fire
36.6%
38.8%
40.6%
42.5%
44.4%
3
* Estimates from the Citys actuary based on PEPRA
11.2%
A critical assumption to the rates is the level of confidence we have in the CalPERS
annualized rate of return of 7.5%. If returns are less than 7.5%, rates will increase even
more.
New Miscellaneous employees hired on or after January 1, 2013, who were not previously members of
CalPERS and are represented by bargaining units that did not have a contract in place as of December
31, 2012, are required to contribute 6.75% to the retirement plan as set forth in the pension reform
legislation.
3
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Funding status
As noted above, the changes made by CalPERS in the last few years are planned to
achieve 100% funding for all plans within a 30-year time period. This means that there will
be sufficient funds held in each plan to pay obligations for all inactives (including retirees)
and benefits due to prior service for actives.
CalPERS calculates the value of the Citys plan assets based on the market value of assets
(MVA). The market value of assets values the assets based on the current value of assets
held by the plan at the end of a fiscal year and reflects the solvency of the plan at that point
in time. Below are the funding levels of the three plans in the CalPERS system:
Miscellaneous Employee Plan, Police Safety Plan, and Fire Safety Plan.
California Public Employees Retirement System Annual Valuation
Based on the Market Value of the Assets
as of June 30, 2013 (dollars in millions)
Market Value
Actuarial
Unfunded
%
of Assets
Liabilities
Liability
Funded
Miscellaneous
565.4
780.7
215.3
72.4
Police
203.8
326.2
122.4
62.5
Fire
164.8
224.3
59.5
73.5
Total
934.0
1331.2
397.2
70.2
Based on the CalPERS actuarial valuations as of June 30,2013, of the Citys assets held
The City is required by law to provide workers compensation coverage for its
employees. Workers' compensation system is a no-fault system, meaning that injured
employees need not prove the injury was someone else's fault in order to receive
workers' compensation benefits for an on-the-job injury. The workers' compensation
system is premised on a trade-off between employees and employers -- employees
should promptly receive the statutory workers' compensation benefits for on-the-job
injuries, and in return, the workers' compensation benefits are the exclusive remedy for
injured employees against their employer, even if the employer negligently caused the
injury. The workers compensation system has an extensive statutory scheme for
determining compensability, payment and provision of benefits and payment for various
medical and legal services that are part of treating the injured worker.
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Funding status
The City is self insured for workers compensation. The City began its self-insured workers
compensation program on March 1, 1975. In 2005 the City established a formula for
assessing charges across all City departments and programs. Payments are made to the
Workers Compensation Self-Insurance Internal Service Fund by transfers from all City
funds. Since that time, the Fund has been able to both pay claims and costs, as well as build
up a balance. In FY 2014, the City transferred $8.2 million into the Fund. The total annual
expenditure from the fund, including claims paid and administrative costs as of June 30,
2014 was $5.7 million. The fund balance as of June 30, 2014 was $19.3 million.
The actuarial estimate for the programs liability for outstanding claims was $29.6 million
as of June 30, 2014. This represents estimates of amounts to ultimately be paid for
reported claims and upon past experience, recent claim settlement trends, and other
information. It is the Citys practice to obtain an actuarial study on an annual basis for
this fund. The actuary recommends that the funding amount be sufficient to bring
funding to the 75% to 85% confidence level. In the nine years since the City
established the formula for assessing charges to departments, the Fund has achieved a
65.13% funding level, with the balance being increased each year. The funding for this
program is a good example of how an underfunded liability can be successfully
addressed over time.
Workers Compensation as of June 30, 2014
Estimated
Liability
Plan Assets
Annual
Required
Contribution
Actual
Contribution
$ 29,604,000
$ 19,280,000
$ 7,583,000
$ 8,226,975
Funding Target
between 75%
and 85%
confidence level
Unfunded
Liability
%
Funded
$ 10,324,000
65.13%
Based on the analysis contained in the most recent actuarial study, rates have been
updated for FY 2016 and FY 2017 resulting in an annual contribution of $9.2 million.
Class Code
7706 - Firefighter
7720 - Police
8810 - Office
9410 - Field
9420 - Laborer
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017

10.82%
10.42%
11.70%
11.70%
12.72%
12.72%
7.98%
7.58%
8.23%
8.23%
8.64%
8.64%
2.07%
1.67%
1.78%
1.78%
2.03%
2.03%
4.91%
4.51%
4.72%
4.72%
5.42%
5.42%
18.18%
17.78%
19.96%
19.96%
22.54%
22.54%
Staff prepares regular status reports for Council regarding the Citys Workers
Compensation experience. We have accrued a fund balance based on rates
established through actuarial analysis and consider the current 65.13% level of funding
to be adequate for the Citys claim history and annual costs.
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Safety Members Pension Fund (closed plan)
The City maintains the Safety Members Pension Fund (SMPF). This plan is a singleemployer defined benefit pension plan for fire and police officers that retired before
March 1973. In March 1973 all active fire and police officers were transferred from
SMPF to CalPERS. Service and disability retirement benefits from the SMPF are based
on a percentage of salary at retirement, multiplied by years of service. Benefits are
adjusted annually by either:
Current active salary increases (based on the same rank at retirement) or
The income in the California Consumer Price Index (with a 1% minimum and a
3% cap). SMPF also provides surviving spouse benefits.
The SMPF Board administers the plan. The authority under which benefit provisions are
established or may be amended is the Berkeley Municipal Code chapters 4.20, 4.24,
4.28, and 4.32.
Funding Status
The City pays SMPF benefits on a pay-as-you-go basis. In February 1989, the Berkeley
Civic Improvement Corporation purchased, on behalf of the City, a Guaranteed Income
Contract (GIC) from Mass Mutual. This contract provides annual payments through
2018 and an annual guaranteed 9.68% rate of return (net of expenses).
The City currently pays the difference between the total SMPF benefits and the amount
received from the Massachusetts Mutual Guaranteed Income Contract (GIC). The City
will receive declining amounts from the GIC through FY 2019. For FY 2014, the General
subsidy to the SMPF was $568,120. There are 18 participants remaining in the plan,
with ages ranging from 82 to 99, with an average of 90.7 years.
As the General Fund subsidy to the SMPF declines over the next several years, the
amount of the annual decrease is used to help fund the new Police Employee Retiree
Health Plan (fund 903). That plan is further discussed below. This fiscal policy was
established with the adoption of the FY 2014 & FY2015 Biennial Budget to begin to
address the Citys underfunded long-term benefit obligations.
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Safety Members Pension Fund Summary of Benefit

Payments
Payments
Benefit
from Mass.
General
FY
Payments
Mutual GIC
Fund
2008
$1,783,940 (1)
-$832,000 (1)
$951,940
2009
1,736,185 (1)
-745,376 (1)
990,809
2010
1,666,559 (1)
-665,168 (1)
1,001,391
2011
1,554,836 (1)
-596,000 (1)
958,836
2012
1,338,800 (1)
-539,000 (1)
799,800
2013
1,167,402 (1)
-484,000 (1)
683,402
2014
1,003,120 (1)
-435,000 (1)
568,120
2015
847,160 (2)
-397,201 (1)
449,959
2016
683,280 (2)
-360,091 (1)
323,189
2017
519,400 (2)
-329,000 (1)
190,400
2018
355,520 (2)
-298,000 (1)
57,520
2019
191,640 (2)
-100,000 (1)
91,640
2020
27,760 (2)
27,760
2021
0 (2)
0
(1) Actual amount
(2) Estimated amount based on the average decline in benefit payments over the last
two fiscal years
Retiree Medical Benefits:

The City provides post-retirement health insurance benefits in accordance with the
Memoranda Agreements between the City and the various collective bargaining units.
The City has individual trusts for each bargaining unit that fund the medical plans, as
well as a closed plan for Police that provides a cash benefit. In 2012 the City and the
Berkeley Police Association agreed to a new Retiree Medical plan that provides health
insurance premium payments, rather than the pre-existing cash payments, to retirees.
The original plan is now a closed plan meaning that employees who retire after
September 2012 will receive benefits from the new plan. However, the original plan
must still make benefit payments to existing retirees and thus must continue to be
funded until those payment obligations cease.
The City obtains actuarial reports for each of these plans about every two years and the
City is responsible for investing the assets in these plans. The results of that investment
activity are provided to the City Council in the regular Investment Report.
In some cases the Citys actual contribution to each plan on an annual basis is based
on the actuarially established Annual Required Contribution (ARC) as a percent of
payroll. However, some of the plans are funded on a pay-as-you-go basis. Funding on
a pay-as-you-go basis is sufficient to cover the annual benefit payments made from the
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plan assets, but impacts the ability to achieve the long term funding targets. The City
Council may wish to add to the annual contribution to the plans being funded as on a
pay-as-you-go basis in order to ensure that the long term funding target is achieved.
Each benefit plan is described in detail below.
Retiree Medical Benefit Plan (Non-safety Members)
Effective June 28, 1998, the City adopted the City of Berkeley Retiree Health Premium
Assistance Plan (For Non-Safety Members). Employees who retire from the City are
eligible for retiree health benefits beginning on or after age 55 if they terminate
employment with the City on or after age 50 with at least 8 years of service. Retirees
can select from among any of the health plans offered to active employees. A retiree
living outside the coverage area of the Citys health plans can select an out-of-area
health plan.
Benefits are payable for the retirees lifetime and continue for his or her covered
spouses/domestic partners lifetime. The City pays the monthly cost of the monthly
premiums up to a Participants applicable percentage of the Base Dollar Amount and
subject to annual 4.5% increases as specified in the Retiree Health Premium
Assistance Plan document. A Participants applicable percentage is based on years of
service with the City. Contribution amounts are negotiated and vary by bargaining unit.
The retiree is required to pay the difference between the Citys monthly contribution and
the actual monthly insurance premium charged by the health plan he/she has elected
for retiree medical coverage.
Funding status
The City provides these post-retirement health insurance benefits in accordance with
labor contracts between the City and various collective bargaining units. The labor
contracts all have language that provides that if the Citys funding of this benefit is
insufficient to fully fund the retiree medical benefits, the City shall not be required to
increase its funding. In the event that there are insufficient funds in the trust to cover
the Citys contribution, the City and the unions agree to meet and confer regarding the
Citys distribution of its contribution. The Citys strategy for funding the Retiree Health
Premium Assistance Plan is to fund based on a level percentage of payroll which varies
generally between 1% and 4.7% The funding variance is driven by different benefit
levels contained in each of the labor contracts.
As noted above, the City agreed, as part of collective bargaining, to changes in the
benefits among the bargaining units and changes in the dollar amount of the Citys
contributions. For this reason, the assets and liabilities were segregated based on
representation units within bargaining organizations and separate plan documents and
trust agreements were created to make the plans more manageable in future years and
avoid cross subsidization of benefits.
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As of July 1, 2014, the most recent actuarial valuation date, the plan was 37.5% funded.
The actuarial accrued liability for benefits was $44.2 million, and the actuarial value of
assets was $16.6 million, resulting in an unfunded accrued liability of $27.6 million.
Fire Retiree Health Benefit Plan Sworn Fire Members
The City sponsors a retiree health benefit plan for its Fire employees. To be eligible for
benefits, Fire employees must retire from the City on or after July 1, 1997, be vested in
a CalPERS pension, and retire from the City on or after age 50. Retirees can select
from among any of the health plans offered to active employees. Benefits commence
immediately upon retirement, but may also be deferred for a period during which the
member is covered under another health insurance plan.
Benefits are payable for the retirees lifetime and continue for his or her covered
spouses/domestic partners lifetime. The City makes a contribution toward the medical
premium depending on whether the retiree has dependent coverage, and date of
retirement. The Citys contribution increases 4.5% per year. The Citys contribution is
prorated based on years of service.
Funding status
Based on actuarial advice at the time of original plan design, the plan was structured to
cap the annual employer contribution to 4.5% and to pre-fund these benefits at a 70%
level using a 30-year amortization. The rate of increase in health care premiums has
outpaced the amount the City contributes so the retiree must pay a higher proportion of
the premium costs.
As of July 1, 2014, the most recent actuarial valuation date, the plan was 58% funded.
The actuarial accrued liability for benefits was $13.9 million, and the actuarial value of
assets was $8.0 million, resulting in an unfunded accrued liability of $5.9 million.
.
Police Retiree Income Benefit Plan (closed plan)
The Berkeley Police Association negotiated a post employment benefit in 1989 that was
intended to provide assistance for the payment of medical insurance premiums, with
payments commencing 10 years after the employee retired. This is referred to as the
Police Retiree Income Plan.
Through the negotiation process, in 1997, the waiting period for receipt of the benefit
was reduced from 10 years after retirement to 5 years after retirement; and in 2007, it
was further amended to reduce the waiting period to 2 years after retirement. The
program has a 10 year vesting period. The amount the City pays is tied to the active
two-party Kaiser rate until the death of the retiree and spouse/domestic partner. There
is currently no limit to the Citys contribution, and the benefits are payable for the
retirees lifetime. This Police Retiree Income Plan is now closed to new retirees and
has been replaced by a new plan.
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In 2012 the City and the Berkeley Police Association agreed to a new Retiree Medical
plan that provides health insurance premium payments, rather than the pre-existing
cash payments, to retirees. The original plan is now a closed plan meaning that
employees who retire after September 2012 will receive benefits from the new plan.
However, the original plan must still make benefit payments to existing retirees and thus
must continue to be funded until those payment obligations cease. The City obtains
actuarial reports for each of these plans about every two years and the Citys Finance
Director is responsible for investing the assets in these plans. The results of that
investment activity are provided to the City Council in the Directors regular Investment
Report.
Funding status
The Police Retiree Income Plan (closed) is based on medical premiums; it is paid
directly to the retired Police and spouse/domestic partner regardless of whether they
are enrolled in the Citys retiree medical plan. Benefits are paid from a Section 401(a)
trust and are taxable to retirees when they are received. The Section 401(a) trust was
written by outside tax counsel and a Determination Letter was obtained from the Internal
Revenue Service. Therefore, this plan is considered a supplemental income benefit
plan subject to accounting requirements defined by the Government Accounting
Standards Board (GASB) Statement No. 27, Accounting and Financial Reporting by
Employers for Pensions.
Because the benefit is post-employment cash payments to the retiree and
spouse/domestic partner, the City makes tax deductions before any payments are made
under the plan.
As of June 30, 2014, the most recent actuarial valuation date, the plan was 13.64 %
funded. The actuarial accrued liability for benefits was $48.3 million, and the actuarial
value of assets was $6.6 million, resulting in an unfunded accrued liability of $41.7
million.
Police Retiree Health Premium Assistance Plan (new plan)
The Retiree Health Premium Assistance Plan (new plan) replaced the Police Retiree
Income Benefit Plan (closed plan) above. To be eligible for benefits, Police employees
must retire from the City on or after September 19, 2012, be vested in a CalPERS
pension, have ten years of service with the Berkeley Police department, and retire from
the City on or after age 50. Benefits commence immediately upon retirement, but may
also be deferred for a period during which the member is covered under another health
insurance plan.
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Benefits are payable for the retirees lifetime. The City will pay for employees retiring on
or after September 19, 2012, $600 toward the cost of single party coverage and $1,200
toward the cost of two party coverage for retirees under age 65 enrolled in the Citys
Retiree Health plan. For retirees over age 65 the Citys share of single/two party
coverage is $382.90 / $765.80 and retirees must pay the difference of the actual
premium cost. The Citys share will increase up to 6% per year. The monthly benefit is
pro-rated based on years of service
Funding status
On March 10, 2015, the City received an actuarial analysis of the new plan. As of July 1,
2014, the plan was 1.32% funded. The actuarial accrued liability for benefits was $45.3
million, and the actuarial value of assets was $600,000, resulting in an unfunded
accrued liability of $44.7 million. Currently, the Annual Required Contribution is $6.1
million and the expected annual payment (pay- as-you- go) for FY 2016 and FY 2017 is
$183,556 and $284,825.
The FY2016 & FY 2017 Proposed Biennial Budget includes funding the new plan with
savings realized through the decrease in the General Fund subsidy to the Safety
Members Pension Fund. This is described above under the Safety Member Pension
Fund.
Police Retiree Sick Leave Conversion Plan (closed plan)
The Citys 1984 to 1989 Memorandum Agreement with the Berkeley Police Association
provided that effective July 1, 1984, a retiring employee could elect health insurance
coverage, at City expense, at the Kaiser two-party rate up to a sum not to exceed his/her
daily rate at the time of retirement, in lieu of the sick leave payout provided elsewhere in
the contract. At that time there was no retiree medical coverage for any employees and a
similar benefit was negotiated with other unions and for unrepresented employees. For
all employees this benefit ceased with the creation of a formal retiree medical benefit in
the late 1990s. Police retained this benefit in 1989 when they negotiated their separate
retiree supplemental income benefit plan discussed above; however, the benefit was
closed to new retirees with the creation of the new Police Retiree Health Premium
Assistance Plan in 2012.
Benefits are payable based on the retirees unused accrued sick leave hours upon
retirement. The memorandum of understanding provides that the duration of medical
coverage will be computed as follows: the payout amount, after taxes are deducted,
shall be divided by the monthly cost in effect on the date of retirement (including both
the cost to the City and the cost to the employee) of the medical plan in which the
employee is enrolled on the date of retirement. That computation will produce the
number of months for which the City will pay, and the payout of any residual amount.
A trust fund account will be established by the City in its accounting records for each
retiree who elects this option. The retiree's individual account will be reserved and
available for premium payments until exhausted.
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Effective December 23, 2012, active members will no longer be eligible to convert sick
leave balances to monthly health insurance coverage. This is a closed plan. Retired
members on or before this date will continue to receive monthly health insurance
benefits under the terms of the plan in effect prior to the change on December 23, 2012.
As of the June 30, 2013 actuarial valuation date there were nine retirees receiving
Police Sick Leave Conversion health Benefits. Expected benefit payments for future
retirees are zero since current and future active employees are not eligible to convert
their sick leave balances to monthly health insurance premiums. Therefore, the Sick
Leave Conversion Plan will no longer have a liability for active members.
Funding status
As of July 1, 2013, the actuarial accrued liability for benefits was $285,145, and the
actuarial value of assets was $0, resulting in an unfunded accrued liability of $285,145.
Currently, the ARC is $41,957 and the expected annual payment (pay-as-you-go) for FY
2016 and FY 2017 is $43,628 and $21,352. As of the July 1, 2013, actuarial valuation
date there were nine retirees receiving Police Sick Leave Conversion Health Benefits.
Expected benefit payments for future retirees are zero since current and future active
employees are not eligible to convert their sick leave balances to monthly health
insurance premiums. Benefit payments are projected to decrease annually. The plan is
scheduled to be paid off in FY 2027.
Supplementary Retirement and Income Plan (SRIP I Disability - closed plan)
On January 1, 1983, Ordinance No. 5450-N.S., which was codified in the Berkeley
Municipal Code under Chapter 4.36.101 et seq., established SRIP I. The SRIP I plan
consists of two components: 1) a defined contribution money purchase pension plan
adopted in accordance with Sections 401(a) and 501(a) of the internal revenue Code,
and 2) an employer paid disability benefit.
The Citys administrators of the money purchase pension plan are Hartford Life
Insurance and Prudential Retirement Services. The plan is a defined contribution plan
whereby the City contributed 5.7% of salary up to a salary of $32,000 into a disability
reserve account for each covered employee. The total assets of SRIP I available for
benefits at June 30, 2014, was $8,087,482, which was comprised of participant
accounts. These assets are the property of the individual account holders and not the
property of the City.
The disability benefit is for employees hired after January 1, 1983 but prior to July 22,
1988, who became disabled and are entitled to receive a disability income benefit equal
to 60% of their highest compensation, reduced by any disability payments they receive
from Social Security, State Disability Insurance, or Workers Compensation. Employees
hired after July 21, 1988 are not eligible for benefits under this plan which was closed to
new enrollees. Benefits are payable for the disabled participants lifetime or until
recovery from disability. The third party administrator is MidAmerica Administrative &
Retirement Solutions, Inc.
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Funding status
On February 11, 2015, the City received the actuarial analysis of the SRIP I plan.
Currently, the City pays the monthly cost of the monthly disability benefits on a pay-asyou-go basis. Benefits are payable for the disabled participants lifetime or until recovery
from disability. The unfunded liability for SRIP 1 at July 1, 2014, the date of the last
actuarial study was $13.2 million, with projected benefit payments in FY 2016 and FY
2017 of $1.5 million and $1.4 million. As of July 1, 2014, there were a total of 98 closed
group participants, 25 active employees and 73 disabled participants receiving benefits.
As this too is a closed plan, annual contributions are projected to continue to decrease
over time.
Sick and Vacation Payout Fund
A major problem with vacation and sick leave obligations is that liabilities are calculated
at any point in time on the basis of the highest rates earned by the employee.
Therefore, the unpaid liability for each employee goes up with every COLA, step
increase, and/or promotion, and is difficult to project at any one point in time, as the
amounts do not remain static. This is true for all employees except Police sworn.
Beginning January 1, 2013, at the end of each calendar year, if a Police sworn
employee has an accrued sick leave balance of 200 hours or more, fifty percent of all
hours accrued in excess of 200 hours are converted into a cash equivalent. The annual
cash conversion is calculated at the employees current hourly rate. The City pays the
annual cash equivalent into an employees retirement PORAC medical trust account on
behalf of the employee. The remaining fifty percent of the sick leave balance in excess
of 200 hours is credited into the employees separate catastrophic/service time bank
up to a maximum of 500 hours. Upon retirement, the employee forfeits any sick leave
hours that have not been converted into an employees PORAC medical trust or
catastrophic/service time bank.
Funding status
The FY 2016 calculated rates are 3.75 percent of base salary for sworn employees and
1.90 percent of salary for all other employees.
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The Citys Finance department reported the current reserve balances if available leave
hours were converted to cash payments. The sick leave reserve balance as of June 30,
2014, for all current employees was $2,984,808. The estimated vacation hours reserve
balance as of June 30, 2014, was $12,032,2384.
Current contracted actuarial/consultant companies:
Benefit Category
Contractor
Type of Service
CalPERS
Bartel Associates
Actuary
Workers
Compensation
Bickmore Risk Services
Actuary
Retiree Medical
Health (all plans)
Milliman
Police Retiree SLE
Milliman
Actuary
Safety Members
Pension Fund
AON Hewitt
Actuary
SRIP
Milliman
Actuary
All plans as needed
Hansen Bridgett
Tax Counsel
Actuary
Capped at 320 hours per each employee except Police and Fire employees.
71
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72
Summary of Expenditures by Department - General Fund

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
Mayor & Council
1,706,149
1,733,917
1,788,656
1,792,456
1,810,354
Auditor
1,924,656
1,925,222
1,831,294
2,116,882
2,147,259
488,526
484,845
555,769
562,803
570,417
City Manager
4,414,612
4,614,527
4,575,484
4,833,991
4,901,792
Office of Economic Development
1,832,488
1,875,736
2,027,452
2,039,208
2,063,458
5,203,863
4,743,945
4,863,199
5,251,456
5,308,370
City Attorney
2,212,760
2,220,327
2,288,013
2,225,084
2,255,910
City Clerk
Finance
1,963,304
5,262,578
1,504,701
5,255,871
2,177,080
5,128,394
1,982,311
5,559,396
2,004,248
5,637,409
Human Resources
1,734,270
1,798,549
1,871,155
1,847,317
1,873,393
Health, Housing & Community Services
11,345,141
11,773,139
11,927,266
12,377,323
12,528,058
Police
55,030,664
55,836,689
57,057,838
57,160,009
58,357,830
Fire
25,405,453
26,422,372
27,116,862
28,315,624
28,692,307
Public Works
2,333,305
2,275,051
2,403,636
2,667,233
2,696,864
5,155,636
5,259,661
5,452,415
5,545,284
5,558,968
Planning
1,513,689
1,629,124
1,604,589
1,683,361
1,707,729
Community Agencies
4,370,342
4,290,107
4,393,571
5,418,199
4,870,939
13,889,312
$ 145,786,748
19,469,349
$ 153,113,132
19,893,581
$ 156,956,254
18,484,072
$ 159,862,009
18,514,873
$ 161,500,178
Non-Departmental
Total General Fund
General Fund Expenditures by Service Area

$321,362,187
Public Safety
54%
Health, Housing &

Community Services
9%
1%
General Government
16%
Public Works & Planning

3%
Recreation
4%
CIP
3%
Community Agencies
3%
Debt & Transfers
7%
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73
FY 2016 AND FY 2017

ADOPTED GENERAL FUND REVENUES
SUMMARY
Actual
Revenue
FY 2013
Real Property Tax
Unsecured Property
Sales Tax
Business License
Hotel Tax
Utility Users Tax
Auto. In-Lieu
Parking Fines
Moving Violations
Interest
Service Fees
SUB-TOTAL
Other Revenues
TOTAL
Parking & Moving

Violations
5%
Actual
Revenue
FY 2014
Actual
Revenues
FY 2015
Adopted
Revenues
FY 2016
Adopted
Revenues
FY 2017
$40,210,337
11,663,871
2,298,523
15,708,699
15,266,648
5,562,168
14,350,002
8,738,116
8,013,537
248,798
3,320,372
8,170,473
$133,551,544
$42,181,381
14,017,607
2,496,321
16,500,324
15,370,377
6,169,161
14,321,714
9,277,702
6,850,399
670,363
2,465,334
8,463,613
$138,784,296
$44,187,339
15,178,243
2,602,010
16,708,652
16,102,327
7,038,640
14,302,057
9,616,322
6,932,288
673,244
2,650,102
9,556,323
$145,547,547
$46,351,907
10,500,000
2,797,777
18,116,161
16,762,680
6,561,872
14,447,392
10,167,383
7,322,500
234,600
2,470,000
7,991,504
$143,723,776
$48,126,587
10,500,000
2,907,777
17,210,353
17,097,934
6,693,110
14,194,436
10,566,772
7,395,725
239,292
2,346,500
8,143,343
$145,421,829
16,711,514
16,431,847
18,450,445
15,731,199
15,970,747
$150,263,058
$155,216,143
$163,997,992
$159,454,975
$161,392,576
Interest & Service

Fees
6%
Other
10%
Real and Unsecured

Property
31%
Auto License
Fees
6%
Utility Users Tax

9%
74
Hotel Tax
4%
Business License
11%

7%
Sales Tax
11%
74
KEY GENERAL FUND REVENUES

REAL PROPERTY TAXES
Under the State Constitution, Real Property Taxes (Property Taxes) are applied to all taxable
real and personal property (i.e., possessory interest, and other personal property considered
to be permanently attached to the property), and are set at 1% of the assessed value. The
Alameda County Assessor maintains property tax assessment rolls that account for all
property. Property Taxes are adjusted per the following:
The assessed value of real property that has not changed ownership increases by the
change in the California Consumer Price Index up to a maximum of 2% per year.
Property that changes ownership; is substantially altered; is newly constructed; stateassessed rather than local-assessed property; and personal property (i.e.,
possessory interest, and other personal property considered to be permanently
attached to the property), is assessed at the full market value in the first year, and
subject to the 2% cap, thereafter.
In 1979, in order to mitigate the loss of Property Tax revenues after approval of Proposition
13, the State legislature approved AB 8. This action was approved to provide a permanent
method for allocating the proceeds from the 1% property tax rate, by allocating revenues
back to local governments based on their historic shares of property tax revenues. As part of
the States 1993-94 budget, the AB 8 formula was altered requiring another ongoing shift in
City Property Tax revenue to K-12 schools and community colleges (Education Revenue
Augmentation Fund or ERAF).
Proposition 1A, enacted in November 2004, provides protection for local property taxes,
sales taxes, and VLF revenues by prohibiting the State Legislature from taking any action
that would:
Reduce the local Bradley Burns Uniform sales and Use Tax rate or alter its allocation.
Decrease VLF revenue from the 0.65% rate without providing replacement funding.
Shift property taxes from cities, counties or special districts except under certain
circumstances.
The Citys Property Tax is collected by Alameda County. The City currently receives
approximately 32.57% of the 1% countywide real property tax levied within the City limits,
and most of the revenue is received in December and April. These percentages do not take
into consideration the contributions made to the former redevelopment projects.
Agency/Jurisdiction
Allocation
Allocation
Of CountyWide
Property
Tax
%
Allocated
City of Berkeley
32.57
County General Fund
15.06
Schools
42.85
Special Districts
Total 1% Countywide Tax
Allocation
9.52
100.00
75
75

Analysis of Real Property Tax
Factors that affect the revenue generated by property taxes are:
Changes in assessed values, which are caused by inflation adjustments up to 2%,

construction activity, and sales of properties;
Economic growth in the Bay Area; and
The rate of collection.
Changes in
Taxable
Assessed
Values &
Collection
Rate
Description
Taxable Assessed
Value ($1,000)
$ Change
Assessed Value
($1,000)
% Change
Assessed Value
% Prop Tax
Collected
2012
$12,407,659
2013
$12,717,140
2014
$13,568,104
2015
$14,116,004
378,543
309,481
850,964
547,900
3.15%
2.49%
6.69%
4.04%
98.0%
97.60%
98.9%
Not available
FY 2015 Secured Property Tax revenues totaled $44,187,339, which was $2,005,958 or
4.76% more than the $42,181,381 received in FY 2014. The FY 2015 total of $44,187,339
is $164,916 more than the adopted budget amount of $44,352,255.
The growth in annual property tax revenues is generally close to the growth in annual
assessed values. Differences between the two result primarily from reassessment refunds
and changes in delinquency rates.
Forecast of Property Tax Revenue
The revenue projection for Real Property Tax revenue is primarily based on the annual
County Assessors Office estimate of assessed values, which is provided in June each year.
The difference between the estimate in June and the actual certification in August is
generally small. Real Property Tax revenue is currently projected to grow at 4.51% in FY
2016 and 3.83% in FY 2017. Staff updates these original Adopted Budget projections
quarterly.
76
Projected Revenue
Actual Revenue
REAL
PROPERTY
TAXES
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
FY 2018
Total Collections
$40,210,337
$42,181,381
$44,187,339
$46,351,907
$48,126,587
$47,574,854
$ Change
$1,390,045
$1,971,044
$2,005,958
$2,164,568
$1,774,680
(551,733)
% Change
3.6%
4.9%
4.8%
4.8%
3.83%
-1.2%
76

SUPPLEMENTAL REAL PROPERTY TAXES
Supplemental Taxes are the result of the reassessment of property as of the 1 st day of the
month following either an ownership change or completion of new construction. In most
cases, this reassessment results in one or more supplemental tax bills being sent to the
property owner during the year, in addition to the annual property tax bill.
The Assessor determines the new value of the property based on the current market, and
then calculates the difference between the new value (set at the time of purchase or
completion of new construction) and the old value (set on January 1 st of the previous fiscal
year). The result is the supplemental assessment value. Once the new assessed value of a
property has been determined, the Assessor will send a notification of the amount to be
assessed to the owner.
Analysis of Supplemental Real Property Tax
Factors that affect the revenue generated by Supplemental Taxes are the sales of real
property and/or new construction in the City that occurs after the assessment lien date (of
January 1st) until the end of the fiscal year, June 30th.
For FY 2015, Supplemental Tax revenue totaled $1,445,409, which is an increase of
$314,364 or 27.8% from the $1,131,045 received in FY 2014. The amount of $1,445,409
received in FY 2015 was $685,409 more than the adopted budget amount of $760,000.
Forecast of Supplemental Real Property Tax Revenue
Supplemental Tax revenues are very volatile and are projected to increase by 5.59% in FY
2016 and 3.83% in FY 2017. Staff updates these original adopted budget projections
quarterly.
Projected Revenue
Actual Revenue
SUPPLEMENTAL
REAL
PROPERTY
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
FY 2018
Total Collections
$729,792
$1,131,045
$1,445,409
$1,526,207
$1,584,660
$1,645,352
$ Change
159,482
401,253
314,364
80,798
58,453
60,692
% Change
28.0%
55.1%
27.8%
5.59%
3.83%
3.83%
77
77

PROPERTY TRANSFER TAXES
The Property Transfer Tax (Transfer Tax) rate set by the City of Berkeley is 1.5% of the
value of consideration paid for the documented sale of real property or any transfer of
interest in real property. The tax is due when the documents of transfer are recorded with the
County. Title companies collect the tax as part of the sale closing process, and remit the
funds to Alameda County when sales or transfers are finalized. Penalties are imposed on
delinquent payments, and interest is charged from the date of delinquency until paid.
Alameda County remits the amounts due monthly, and the amounts are credited to the
General Fund.
Seismic Retrofit Rebate Program. In Berkeley, a portion of Transfer Taxes are used to fund
the Citys Seismic Retrofit Rebate Program for residential housing. Upon transfer of a
qualifying residential property, the buyer may voluntarily choose to reserve up to 1/3 of the
total Transfer Tax to perform voluntary seismic upgrades as specified by the City.
Property owners have up to one year after the recording of the sale to complete the seismic
work and file for the rebate. An extension for good cause may be requested in writing up to
one year past the original deadline date, provided the request is made prior to the one-year
filing deadline.
Analysis of Property Transfer Tax
Because Property Transfer Tax is tied directly to all real property sales, it is a volatile
revenue source, and difficult to predict more than one year at a time. Factors that affect the
revenue generated by Transfer Taxes are the sale price of property and the frequency with
which property is sold. These immediate factors are driven by the availability of mortgage
loans, the level of long-term interest rates, the supply and demand for real estate in
Berkeley, and general economic growth in the Bay Area.
For FY 2015, Property Transfer Tax revenue increased $1,160,636 or 8.3%, to $15,178,243
from $14,017,243 received in FY 2014. The increase was due to an increase in the dollar
value of property sales for FY 2015, which totaled $ 1,011,882,867 or $77,375,734 (8.28)
more than the $934,507,133 in FY 2014. This revenue increase was despite a slight
decrease in the number of property sales from 1,010 to 960 with an increase in the average
sales price from $925,255 to $1,054,045.
78
78

PROPERTY TRANSFER TAXES cont.
Forecast of Transfer Tax Revenue
Staff is forecasting Transfer Tax revenue of $10.5 million in FY 2017 and FY 2018, net of
budgeted seismic retrofit rebates. Staff considered that the Transfer Tax revenue would
decrease marginally as the economic outlook seems to be leveling off. Any amounts above
this baseline will be non-recurring (one-time) revenue, available for one-time expenditure
allocations only.
PROPERTY
TRANSFER TAX
Projected Revenue
Actual Revenue
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
$11,663,871
$14,017,607
$15,178,243
$10,500,000
$10,500,000
$9,382,921
$ Change
3,240,959
2,353,736
1,160,636
(4,678,243)
(1,117,079)
% Change
38.5%
20.2%
8.3%
(30.82%)
0%
(10.6%)
Total Collections
FY 2018
79
79

VEHICLE IN-LIEU TAX / LICENSE FEES (VLF)
Motor Vehicle In-Lieu Tax (VLF) is a tax imposed by the State on the ownership of a
registered vehicle. VLF is collected by the State Department of Motor Vehicles (DMV) and
more than 95% of these fees are divided equally between counties and cities, and their
aggregate shares are distributed in proportion to the respective populations of the cities and
counties. The State withholds less than 5% of these fees for the support of the Department
of Motor Vehicles. Until 1998-99, the annual license fee was 2% of the market value of the
vehicle as determined by the DMV. In 1998-99, the State reduced the license fees by 25%,
but agreed to backfill local jurisdictions for this loss in revenue.
In 2004, the Governor lowered the annual VLF to 0.65%, from 2.0%. In the budget
agreement between the Governor and cities and counties, the Governor agreed to backfill
the 1.35% difference in VLF with property taxes from the Education Revenue Augmentation
Fund (ERAF), in exchange for cities and counties taking cuts of $350 million in FY 2005 and
FY 2006. Berkeleys share of the cut was $1.83 million in both FY 2005 and FY 2006.
Beginning in FY 2006, this property tax in lieu of VLF began to grow at the same rate as the
change in gross assessed valuation of taxable property in the City from the prior year.
Analysis of VLF
Factors that have affected the revenue generated by VLF in the past include the sales of
new vehicles in California, DMV administrative costs, and the proportion of Berkeleys
population to the total for the State and County. Starting in FY 2006, the rate of growth in the
assessed values of properties also impacted VLF revenues, as the amount of the VLF paid
increases by the change in gross assessed values of taxable properties.
For FY 2015, VLF revenue totaled $9,616,322, which is $338,620 or 3.7% more than the
$9,277,702 received in FY 2014.
Forecast of VLF Revenue
VLF revenue projections are based on trend analysis, growth in assessed value and
communications with the State Controllers Office staff about new vehicle sales and DMV
administrative costs reported. VLF revenue is tied to the change in gross assessed values of
taxable properties, which accounts for the growth reflected in FY 2015 through FY 2017.
FY 2013
FY 2014
FY 2015
$8,679,256
$9,277,702
$ Change
145,341
% Change
1.7%
Total
Collections
80
Projected Revenue
Actual Revenue
VLF
FY 2016
FY 2017
FY 2018
$9,616,322
$10,167,383
$10,566,772
$10,455,867
539,586
338,620
551,061
399,389
(110,905)
6.9%
3.7%
5.73%
3.93%
(1.0)%
80

PERSONAL PROPERTY TAXES (Unsecured Property)
Personal property tax is assessed at the rate of 1% of the market value on a business
personal property, such as office furniture, machinery, boats, aircraft and other equipment.
The tax is billed and collected by Alameda County in a single installment due August 31 st,
and most of the amount due to the City is remitted in September and credited to the General
Fund.
Analysis of Personal Property Taxes
Factors that affect the revenue generated by taxes on personal property are business capital
expenditures growth, and the collection rate. The growth in annual personal property tax
revenues should generally be close to the growth in annual assessed values, except for
significant changes in collection rates. In addition, prior years personal property levies
collected in the current year and refunds are included in the total and can cause significant
variances.
For FY2015, Unsecured Property Tax revenues totaled $2,602,010, which was $105,689 or
4.2% more than the $2,496,321 received in FY 2014.
Forecast of Personal Property Tax Revenue
Staff is projecting an increase in the Personal Property Tax in FY 2017 and FY 2018 of
3.93%.
PERSONAL
PROPERTY
TAX
Total
Collections
Projected Revenue
Actual Revenue
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
FY 2018
$2,298,523
$2,496,321
$2,602,010
$2,797,777
$2,907,777
$3,022,052
81
81

SALES TAXES
Sales Tax is an excise tax imposed on retailers for the privilege of selling or leasing tangible
personal property. The Use Tax is an excise tax imposed for the storage, use, or other
consumption of tangible personal property purchased from any retailer. The proceeds of
sales and use taxes imposed within the boundaries of Berkeley are distributed by the State
to various agencies, with the City of Berkeley receiving 1% of the amount collected. In March
2004, voters of California approved Proposition 57, the California Economic Recovery Bond
Act. Legislative provisions implementing Proposition 57 provide for a swapping of cent to
be used by the State to repay the bonds, effective July 1, 2004. The so called triple flip
provisions consist of (a) a reduction of the Bradley Burns Local Sales and Use Tax rate by
% in tandem with a new % state rate to fund fiscal recovery bond repayment; (b)
repayment to cities and counties with additional local property tax previously allocated to
local schools; and (c) repayment to local schools with State general funds.
Effective April 1, 2009, the State sales and use tax rate was increased by 1%, from 8.75% to
9.75%. This 1% tax rate increase expired on July 1, 2011. However, Proposition 30,
temporary Taxes to Fund Education, was approved by voters at the state-wide election on
November 6, 2012. This measure provided for an increase in the tax rate of .25% for four
years (January 1, 2013 through December 31, 2016).
The total sales tax rate for Alameda County is currently 9.00% and distributed as follows:
Distribution of
Sales Tax
Collected within
Alameda County
Agency
State of California
State Public Safety Fund (Proposition172)
State Fiscal Recovery Fund, to pay off
Economic Recovery Bonds
State Education Protection account
City of Berkeley (including .25% Triple
Flip reimbursement)
Alameda County Transportation
Improvement Authority
Alameda County Essential Health Care
Services
Alameda County BART
Total Sales Tax
Distribution
%
6.50%
0.50%
.025%
0.25%
1.00%
0.50%
0.50%
0.50%
9.50%
Analysis of Sales Tax

Factors that affect the revenue generated by Sales Tax include:
Overall economic growth in the Bay Area and competition from neighboring cities;
Growth rate of specific dominant commercial/industrial sectors in Berkeley;
Berkeleys business attraction/retention efforts, especially on retail establishments;

and
Catalog and Internet sales

82
82

SALES TAXES cont.
For FY 2015, Sales Tax revenue totaled $16,708,652, which is $208,328 or 1.3% more than
the $16,500,324 received in FY 2014. The economic segments that accounted for most of
the increase were the following: Furniture/Appliances +$104,253; Restaurants +$265,556;
Recreation Products +$82,007; and Food Markets +$74,822; the largest declines were in the
following segments: Service Stations -$98,552; Building Materials Wholesale -$55,326;
Miscellaneous Retail -$34,088 and Office Equipment -$23,300.
Forecast of Sales Tax Revenue
Annual Sales Tax revenue is projected to increase by 1.3% in FY 2015 and 8.3% in FY 2016
and decrease 5% in FY 2017 due to a projected economic contraction.
SALES
TAX
Projected Revenue
Actual Revenue
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
FY 2018
Total
Collection
s
$15,708,699
$16,500,324
$16,708,652
$18,116,161
$17,210,353
$17,497,193
$ Change
798,454
791,625
208,328
1,407,509
(905,808)
286,840
% Change
5.4%
5.1%
1.3%
8.4%
(5%)
1.7%
83
83

BUSINESS LICENSE TAX
A tax receipt (colloquially called a business license) is issued each year upon payment of a
Business License Tax (BLT), which is either a fixed amount or based on a varying
percentage of the prior years gross receipts, depending on the type of business. The
Business License must be renewed on January 1st each year, and the required tax is
delinquent if paid after February 28th.
Analysis of Business License Tax
Factors that affect the BLT revenue are:
Number of business renewals;
Commercial and industrial growth rates;
Attraction/loss of businesses;
Economic growth in the Bay Area; and
Results of Finance BLT collection activity; and the City Auditors and Finance
Department audit programs.
For FY 2015, BLT revenue totaled $16,119,308, which is $748,931 or 4.9% more than the
$15,370,377 received in FY 2014.
Forecast of Business License Tax Revenue
The BLT revenues are projected to increase by 5.7% in FY 2015, 3.14% in FY 2016 and 2%
in 2017.
BUSINESS
LICENSE
TAX
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
Total
Collection
s
$15,267,280
$15,370,377
$16,119,308
$16,762,680
$17,097,934
$17,154,927
$ Change
(378,644)
103,097
748,931
643,372
335,254
56,993
% Change
(2.4%)
0.7%
4.9%
3.99%
2%
.03%
12,850
13,052
13,095
# of
Licenses
(calendar
year)
84
Projected Revenue
Actual Revenue
12,870
12,922
12,797
FY 2018
84

UTILITY USERS TAX
Utility Users Tax (UUT) has generally been a steady and reliable source of General Fund
revenue for most cities, and is Berkeleys 4th. largest source of GF revenue. Utility Users Tax
is charged at the rate of 7.5% to all users of a given utility (electricity, gas, telephone, cable,
and cellular), other than the corporation providing the utility (a utility companys consumption
of all utilities used in the production or supply of their service is not taxed). The tax is not
applicable to State, County, or City agencies, or to insurance companies and banks.
Analysis of UUT
Some factors that affect the revenue generated by UUT are:
Consumption/use of gas, electricity, telecommunication services, cable, and cellular;
Regulatory actions, including deregulation and re-regulation;
PUC rate changes;
Market forces;
Evolution of technology; and
Legislative actions at State and Federal levels

About 60% of UUT revenues are generated from gas and electric services and 40% from
telecommunications:
UUT revenue in FY 2015 decreased by $19,657 or (.1%), to $14,302,057 from the
$14,321,714 received in FY 2014. The $14,302,057 collected in FY 2015 was $327,685 or
2.2% less than the adopted budget amount of $14,629,742.
85
85

UTILITY USERS TAX cont.
Forecast of UUT Revenues
UUT is expected to decrease approximately 1% from FY 2016 to FY2017. This projected
decrease is due to expected decreases in cable, telephone and cellular rates, continued
growth in electric and gas categories, and flat growth in land-line phones. Projections are
based on current trend analysis.
UTILITY
USERS TAX
FY 2014
FY 2015
$14,350,002
14,321,714
14,302,057
$14,447,392
$14,194,436
$14,221,412
114,882
(28,288)
(19,657)
145,335
(252,956)
26,976
.8%
(.2%)
(.1%)
1.02%
(.0175%)
.19%
Cable
1,550,496
1,266,308
1,327,856
1,341,400
1,317,925
1,219,158
Gas/Elec
8,203,483
8,165,997
8,288,863
8,372,864
8,226,214
8,654,252
Phone
1,943,961
2,043,473
2,102,760
2,124,208
2,087,034
1,784,257
Cellular
2,652,062
2,845,936
2,582,578
2,608,920
2,563,263
2,563,745
Total
Collections
$ Change
% Change
86
Projected Revenue
Actual Revenue
FY 2013
FY 2016
FY 2017
FY 2018
86

FRANCHISE FEES: CABLE - ELECTRIC - GAS
Cable Franchise.
Prior to the passage of State Bill AB2987, Federal and State laws allowed cities to grant
franchises to cable companies to use the public right-of-way (PROW) to install and provide
video service. The cable company, in turn, applied for a permit to install the video facilities.
The permit also allowed for maintenance work once the installation was complete. Under the
current franchise agreement, the cable company pays Berkeley an annual franchise fee of
5% of gross revenues, in quarterly installments. In addition, they support the Public Access
Channel programming (B-TV). The cable franchise expired on November 12, 2007. State Bill
AB 2987 allows companies to apply for statewide cable television franchises, and the bill
maintains the Citys 5% franchise fee. In addition to the 5% franchise fee, the bill allows the
City to receive an additional fee of 1% of the gross revenue for Public, Educational and
Government (PEG) purposes.
Electric & Gas Franchises.
These franchise fees (ultimately paid by the consumer) are variable fees based on gross
receipts for the sale of electricity or gas within the City, and is the greater of these two
calculations:
1. Electric or Gas Franchise Ordinance: 2% of gross receipts attributable to miles of line
operated; or
2. 1937 Act Computations: gross receipts within the City times 0.5%.
Electric/Gas franchise fees are paid annually to the General Fund. Electric and gas franchise
payments are based on two methods of calculating gross receipts. The electric/gas company
must complete both calculations, and the payment made is the greater amount. In addition,
the PUC approved a franchise fee surcharge since PG&E no longer handles all energy
service, in order to prevent cities from losing franchise revenue generated by third parties.
The surcharge is an estimate of the amount of revenues generated by third parties multiplied
by the franchise fee rate.
Analysis of Franchise Fees
For FY 2015, Franchise Fee revenue totaled $1,864,892, which is $87,002 or 4.9% more
than the $1,777,890 received for in FY 2014.
87
87

FRANCHISE FEES: CABLE - ELECTRIC GAS cont.
Forecast of Franchise Fee Revenue
Franchise Fee revenues are projected to increase in FY 2015 and have marginal changes in
FY 2016 and FY 2017.
FRANCHISE FEES
Total Collections
88
Projected Revenue
Actual Revenue
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
FY 2018
$1,577,739
$1,77,890
$1,864,892
$1,883,541
$1,902,376
$1,927,165
Cable
739,913
907,102
995,778
1,005,736
1,015,794
1,025,844
Electric
516,997
527,386
528,197
533,479
538,814
548,692
Gas
320,829
343,402
340,917
344,326
347,769
352,629
88

TRANSIENT OCCUPANCY TAXES
Transient Occupancy Tax (TOT) is assessed at the rate of 12% on the room charge for
rental of transient lodging when the period of occupancy is 30 days or less. This is
sometimes referred to as a hotel tax. Hotel guests pay the 12% tax.
Analysis of TOT
Factors that affect the revenue generated by TOT are: the number of hotel rooms available
for occupancy; their level of occupancy; and the average room rates charged. Economic
cycles that impact personal or business discretionary spending also impact travel, and thus
affect the number of occupied rooms in a particular economic cycle.
Transient Occupancy Tax (TOT) revenue increased by $869,479 or 14.1% in FY 2015 to
$7,038,640, from $6,169,161 in FY 2014. There was a double digit growth at half of the 12
major hotels tracked by City staff. Hotel operators indicated they achieved increases in both
occupancy rates and average room rates.
Forecast of TOT Revenue
The Adopted Budget TOT revenue forecast is based on projections for the 12 largest hotels
(TOT = number of rooms times hotels estimate of occupancy rate times average room rate).
Revenues were projected to increase at a rate of 10.5% in FY 2015 but increased by 14.1%.
FY 2016 and FY 2017 are projected at a rate of 3.7% and 2%.
TRANSIENT
OCCUPANCY TAX
Total Collections
Projected Revenue
Actual Revenue
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
FY 2018
$5,561,261
$6,169,161
$7,038,640
$6,561,872
$6,693,110
$6,715,420
$ Change
643,228
607,900
869,479
(476,768)
131,238
22,310
% Change
13.1%
10.9%
14.1%
(6.7%)
2.0%
.3%
89
89

INTEREST INCOME
The City employs a strict cash management program to ensure that all available funds are
invested to earn the maximum yield consistent with safety and liquidity. Invested money is
pooled and each of the funds receives interest income based on its share of monthly net
cash balances. Short-term securities are purchased at a discount (the interest income
earned by the City is the difference between the price paid by the City and the par value of
the bonds). Long-term securities purchased by the City pay an interest coupon (generally
semi-annually). Interest is allocated from the General Fund each month to other designated
City funds, based on their net cash balances.
Analysis of Interest Income
For FY 2015, Interest Income totaled $2,650,102, which was $184,788 or 7.5% more than
the $2,465,314 received in FY 2014. It was also $50,102 more than the adopted budget
amount of $2,600,000. This revenue source trended as was projected, with the current policy
of the Federal Reserve Board (the Feds) continuing to extend its aggressive program to keep
short-term rates close to zero and medium-term interest rates at about 1%. As a result, as
the high yielding securities held by the City matured, the City achieved a return on
investments close to zero percent on the replacement securities that needed to be held in
short-term investment vehicles (for liquidity purposes) and approximately 1% for replacement
securities with longer maturity dates.
Forecast of Interest Income
Interest Income projections are made by taking the existing investments and multiplying by
the effective yield, and adding the calculation for estimated interest income on future
investments (estimate of amounts to be invested in the various maturities, times the estimate
of the applicable interest rate). The Federal Reserve has signaled their intent to start raising
interest rates due to the improved economic outlook. At their September 17, 2015 open
Market Committee meeting, the Feds decide not to raise interest rates. If the Federal
Reserve do increase rates, this will help to increase the citys interest income marginally for
the next few years. Staff will continue to monitor these events closely.
INTEREST
INCOME
Total
Collections
90
Projected Revenue
Actual Revenue
FY 2013
FY 2014
FY 2015
FY 2016
$3,320,372
$2,465,334
$2,650,102
$2,470,000
FY 2017
FY 2018
$2,346,500
$2,229,175
90

PARKING FINES
AB 408 decriminalized parking violations, changing punishment from a criminal penalty to a
civil liability. In doing so, it substituted a system of citations and civil penalties, to be
adjudicated by an administrative structure within the city or other agency rather than the
court system. This structure was intended to allow cities more control and efficiency in the
administration of parking fines.
Analysis of Parking Fines
Factors that affect the revenue generated by Parking Fines include:
Amounts established for payment of parking tickets and related charges
Number of working parking meters
Collections using a professional collections agency and also registration holds with
DMV and/or liens with the Franchise Tax Board
For FY 2015, Parking Fines revenue (excluding booting collections) increased $81,354 or
1.2% to $6,931,753, from $6,850,399 in FY 2014. This increase in Parking Fines revenue
was as a resulted of collection efforts, even though there was a reduction in ticket writing,
from 159,067 in FY 2014 to 144,237 in FY 2015.
The vehicle booting program, which started in October 2011, declined as expected during FY
2015. During that period, booting collections totaled $191,097, down $47,420 or 19.9% from
the total of $238,517 received in FY 2014. The total of $191,097 received in FY 2015 was
$8,903 less than the adopted budget amount of $200,000.
After hitting a high of $11.9 million in revenue and 312,005 tickets written in FY 2007,
Parking Fines revenue and ticket writing has declined nearly every year since then. The
graph below shows the year-over-year declines in ticket writing from FY 2011 through FY
2015, as follows:
Parking Tickets Issued for FY 2011-2015
21,000
19,000
FY11
17,000
FY12
15,000
FY13
FY14
13,000
FY15
11,000
9,000
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
91
91

PARKING
FINE
REVENUE
Projected Revenue
Actual Revenue
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
FY 2018
Total Net
Regular
Collections
$8,013,537
$6,850,399
$6,931,753
$7,322,500
$7,395,725
$7,469,682
Total
Booting
Collections
468,733
238,517
191,097
150,000
150,000
150,000
Total
Collections
8,482,270
7,088,916
7,122,850
7,472,500
7,545,725
7,619,682
$ Change
(1,002,213)
(1,393,354)
33,934
349,650
73,225
73,957
% Change
(10.6%)
(16.4%)
.05%
5%
.97%
.98%
Parking
Citations
177,285
159,067
144,237
168,523
170,207
171,875
Forecast of Parking Fine Revenue

Revenue projections are based on: an estimate of valid tickets issued times the
average ticket price times the collection rate (including use of a collection agency,
registration holds with DMV and/or liens with the Franchise Tax Board) minus Jail
Construction Fund payments.
92
92

AMBULANCE FEES
By agreement with Alameda County, the City of Berkeley is the exclusive provider of all
emergency ground ambulance service within the City limits. The contract began in July 1,
1999 and has been extended to October 31, 2016. The specific ambulance fee depends on
the type of service delivered. Clients and clients insurance companies are billed monthly by
an outside agency (ADPI) that also maintains the Citys accounts receivable subsidiary
records. The Fire Department receives the remitted amounts and the revenues are credited
to the General Fund.
Analysis of Ambulance Fees
For FY 2015, Ambulance Fee revenue totaled $4,313,595, which is $376,436 or 9.6% more
than the $3,937,159 received in FY 2014. The total of $4,313,595 collected was $73,094 less
than the adopted budget amount of $4,386,689.
Forecast of Ambulance Fee Revenue
Projections are based on trend analysis and discussions with Fire Department staff for
estimates of each type of service, and the total collections rate. This revenue source is
projected to increase by 2.0% in FY 2016 and FY 2017.
AMBULANCE
FEES
Total
Collections
$ Change
% Change
Actual Revenue
Projected Revenue
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
FY 2018
$4,134,875
$3,937,159
$4,313,595
$4,474,423
$4,563,911
$4,655,189
120,093
(197,716)
376,436
160,828
89,488
91,278
3.0%
(4.8%)
9.6%
3.7%
2.0%
2.0%
93
93
94
94
FINANCIAL FORECASTS: OTHER OPERATING FUNDS

INTRODUCTION
This section contains financial forecasts for eleven of the Citys key operating funds, which
can be described in these broad categories:
SPECIAL REVENUE/GRANT FUNDS are revenue sources legally restricted to a specific
purpose, service or program and include tax-based revenues:
Parks Tax Fund
Library Tax Fund
Paramedic Tax Fund
SPECIAL ASSESSMENT FUNDS account for revenues and expenditures related to the
financing of public improvements or services:
Clean Storm Water Fund
Streetlight Assessment District Fund
Measure B Fund
ENTERPRISE FUNDS are used to support the expenditures of a specific service or program
and revenue is derived through the collection of the fees associated with providing the
service/program.
Sanitary Sewer Fund
Zero Waste Fund
Parking Meter Fund
Marina Enterprise Fund
A number of these funds face shortfalls and require balancing measures to close these gaps.
Revenue growth is limited by statutory caps on certain funds, specifically, the Clean Storm
Water and the Streetlight Assessment funds since revenues have been essentially frozen
since the passage of Proposition 218. Several special tax revenue funds are limited in
terms of revenue growth to the either the higher of the rate of inflation (i.e. Bay Area
Consumer Price Index (CPI), which is increased at 2.436% for FY 2016, or the Per Capita
Personal Income Growth, which increased at 3.82% for FY 2016. The City has no discretion
in increasing revenues in these funds without voter-approval. The impacts of the economy on
some of our enterprise funds have caused significant revenue losses in the past.
Nonetheless, expenditures within these funds have increased as a result of many of the
same factors that impact the General Fund (e.g., salary cost-of-living increases, health
benefit costs and retirement costs).
95
95

PARKS TAX FUND
This is a special tax charged to Berkeley property owners on a square foot basis and is used
to fund the maintenance of parks, city trees, and landscaping in the City of Berkeley.
Berkeley voters approved the tax in May 1997 to replace the Landscape Assessment District.
The tax rate was initially set by the voters and was adjusted annually based on the Consumer
Price Index (CPI). In the November 2014 election, voters approved a 16.7% increase to the
Parks Tax and approved allowing the annual adjustment to the tax rate to be indexed to
greater of either the CPI or the per capita Personal Income Growth in California. Revenue is
based on a square footage calculation and is collected through the property tax bill.
Analysis
As it stands right now, the fund balance remains healthy through FY 2018. The additional
$1.7 million of revenue from Measure F closes the funds structural deficit and adds new
funds to address high-priority major maintenance projects.
Fund Forecast
FY 2014
FY 2015
FY 2016
FY 2017
Actual
1,874,472
Adopted
2,534,211
FY 2018
Beginning Balance
Actuals
1,753,041
Adopted
2,450,881
Projected
2,483,281
Revenues
Parks Tax
Other Revenue
9,762,684 10,072,764 11,573,964 11,803,794

9,664,846
9,964,495 11,491,496 11,721,326
97,838
108,269
82,468
82,468
12,038,221
11,955,753
82,468
Expenditures
Pers onnel
Non-Pers onnel
Capital Im provem ents
9,641,253
7,231,469
2,361,690
48,094
12,088,630
8,248,132
2,319,560
1,520,938
Annual Surplus/Shortfall
121,431
Ending Balance
1,874,472
9,413,025 11,657,294 11,771,394

6,919,108
7,816,796
7,930,896
2,245,982
2,319,560
2,319,560
247,935
1,520,938
1,520,938
659,739
2,534,211
-83,330
2,450,881
32,400
2,483,281
-50,409
2,432,872
Revenue Assumptions
Annual tax rate increases are tied to either Bay Area CPI Index or Per Capita Personal
Income Growth
FY 2016 Adopted Revenue includes a 16% increase approved in November 2014
election. This is an additional $1.7 million of revenue.
FY 2017 through FY 2018 assumes a 2% increase in Parks Tax
Expenditures Assumptions
FY 2016 & FY 2017 Adopted Personnel includes no COLA and updated benefit rates.
FY 2016 & FY 2017 Adopted Capital Improvements includes $1.2 million for major
maintenance projects
FY 2018 Projected Personnel assumes a 5% increase for salary and benefit costs
96
96

LIBRARY TAX FUND
The Library Tax Fund provides funding for the Berkeley Public Library system. The primary
source of revenue to the fund is the Library Tax, which was originally established in 1980 and
reauthorized in 1988. The City Council sets the tax rate annually through an ordinance and
the tax rate is indexed to the greater of either the Bay Area Consumer Price Index or the per
capita Personal Income Growth in California. Revenue is based on a square footage
calculation and is collected through the property tax bill. Additional revenue to this fund
includes the collection of library fees.
Fund Forecast
Beginning Balance
Revenues
Library Tax
Other Revenue
Expenditures
Pers onnel
Non-Pers onnel
Library Materials
Ending Balance
FY 2014
Actual
3,068,190
FY 2015
Actual
3,602,177
FY 2016
Adopted
4,332,542
FY 2017
Adopted
3,094,618
FY 2018
Projected
3,522,445
16,236,039
15,991,855
244,184
16,747,095
16,470,657
276,438
17,200,793
16,913,793
287,000
17,539,069
17,252,069
287,000
17,884,110
17,597,110
287,000
15,702,052 16,016,730
12,501,587 12,888,419
1,985,662
1,857,540
1,155,518
1,270,771
59,285
0
18,438,717
13,212,186
2,699,531
1,327,000
1,200,000
17,111,242
13,404,711
2,254,531
1,327,000
125,000
17,781,478
14,074,947
2,254,531
1,327,000
125,000
-1,237,924
3,094,618
427,827
3,522,445
102,633
3,625,078
533,987
3,602,177
730,365
4,332,542
Revenue Assumptions
FY 2016 Library Tax increase set at 3.82% increase
FY 2017 through FY 2018 assumes a 2% tax increase in Library Tax
FY 2016 Adopted Capital Improvements includes funds for addressing major
infrastructure issues at Central Library and is expecting to undertake construction
activities that will include a dedicated teen space and a reconfigured concordant mapping
of collections.
FY 2018 Projected Personnel assumes 5% increase for salary and benefit costs.
97
97

PARAMEDIC TAX FUND
The Paramedic Tax generates around $2.7 million per year to support the Citys Paramedic
and Emergency Medical Response services for Berkeley residents. Revenues are collected
through a square footage tax on property owners. The tax rate can only be adjusted annually
based on the Consumer Price Index (CPI) in the immediate San Francisco Bay Area.
Analysis
Due to the revenue increases being capped by CPI increases and expenditures growing at a
higher rate, this fund has experienced significant deficits in the past fiscal years. An annual
General Fund subsidy is required to balance the fund. This fluctuates based on staffing
composition and related costs. The subsidy decreased in FY 2015 and starts to increase in
FY 2016 to keep the fund balanced.
Fund Forecast
Beginning Balance
FY 2014
Actuals
189,578
FY 2015
Actual
378,895
FY 2016
Adopted
189,142
FY 2017
Adopted
98,751
Revenues
Param edic Tax
General Fund Subs idy
3,226,626
2,590,527
636,099
2,873,397
2,669,073
204,324
3,061,516
2,698,607
362,909
3,203,106
2,752,580
450,526
3,217,164
2,807,632
409,532
3,037,309
2,578,705
458,604
3,063,150
2,523,676
539,474
3,151,907
2,685,365
466,542
3,191,389
2,724,847
466,542
3,327,631
2,861,089
466,542
-189,753
189,142
-90,391
98,751
11,717
110,468
-110,468
0
Expenditures
Pers onnel
Non-Pers onnel
Ending Balance
189,317
378,895
FY 2018
Projected
110,468
Revenue Assumptions
FY 2016 tax increase seat at 2.436%
FY 2017 through FY 2018 assume a 2% tax increase in Paramedic Tax
General Fund subsidy reduced in FY 2015 and increases from FY 2016 through FY 2017
and then drops FY 2018.
FY 2018 Projected Personnel assumes a 5% increase for salary and benefit costs.
98
98

CLEAN STORM WATER FUND
The Clean Storm Water fund provides the funding for the maintenance and improvement of
the Citys storm water drainage system to reduce the pollutants in storm water from entering
local creeks and the Bay. Revenue to this fund is from the collection of fees charged to every
owner of real property in the city of Berkeley and is collected through property taxes.
Analysis
Clean Storm Water Fund revenues are fee-supported and are capped at 1996 levels by
Proposition 218, set at flat $34 fee per year. Without a fee increase, which can only be
implemented through a 2/3 approval vote of Berkeley citizens, revenues remain flat and the
fund is only able to support basic storm drain maintenance. While the fund is balanced
through FY 2017, there is little money allocated for capital improvements and only limited
funding to perform minimal system cleaning and maintenance activities.
Fund Forecast
FY 2014
FY 2015
FY 2016
FY 2017
FY 2018
Actual
Actual
Adopted
Adopted
Projected
Beginning Balance
1,585,097
1,004,865
860,411
796,309
715,298
Revenues
Program revenues
UC In-Lieu Paym ent
General Fund Trans fer
Mis cellaneous
2,316,216
2,069,055
245,975
2,323,244
2,068,812
253,355
2,502,740
2,111,785
260,955
130,000
2,510,569
2,111,785
268,784
130,000
2,518,633
2,111,785
276,848
130,000
1,186
1,077
Expenditures
Pers onnel
Non-Pers onnel
Indirect Cos ts
2,896,448
1,625,959
837,455
230,021
203,013
2,467,698
1,505,664
704,309
69,089
188,636
2,566,842
1,503,902
638,744
200,000
224,196
2,591,580
1,528,085
638,744
200,000
224,751
2,667,984
1,604,489
638,744
200,000
224,751
Ending Balance
-580,232
1,004,865
-144,454
860,411
-64,102
796,309
-81,011
715,298
-149,352
565,946
Revenue Assumptions
Fund receives $200,000 annually (adjusted by CPI) from UC Berkeley settlement
agreement for storm drain infrastructure improvements
Fund begins to receive $130,000 from the General Fund in FY 2016 for storm response
and storm emergency repairs
99
99

STREET LIGHT ASSESSMENT DISTRICT FUND
The Streetlight Assessment District Fund provides for maintenance of the Citys 7,860
streetlights along the public streets, parking lots, pathways, recreation facilities, and marina.
Revenue to this fund is collected through annual property taxes and is capped by Prop 218,
allowing for no rate increase to this assessment without voter approval.
Analysis
Since 2000, this fund has required annual subsidy from the General Fund (since the defeat of
a November 2000 ballot measure to augment funding through a special tax). As a result of
the Citywide LED Streetlight replacement project and the energy savings from the
conversion, the subsidy has been reduced starting in FY 2016.
Fund Forecast
Beginning Balance
FY 2014
Actuals
84,286
FY 2015
Actual
432,322
FY 2016
Adopted
1,037,187
FY 2017
FY 2018
Adopted Projected
928,676
928,676
Revenues
Program Revenues
Mis cellaneous Revenues
General Fund Subs idy
Interes t
2,065,845
1,383,810
10,383
671,529
123
2,068,094
1,382,610
13,081
671,529
874
1,866,961
1,352,432
1,866,961
1,352,432
1,866,961
1,352,432
514,529
514,529
514,529
Expenditures
Pers onnel
Non-Pers onnel
Indirect Cos ts
1,717,809
667,067
971,686
79,056
1,463,229
650,357
734,821
78,051
1,975,472
844,777
1,017,993
112,702
1,987,871
856,471
1,018,698
112,702
2,030,695
899,295
1,018,698
112,702
348,036
432,322
604,865
1,037,187
-108,511
928,676
-120,910
807,766
-163,734
764,942
Ending Balance
Revenue Assumptions
Fund revenues are capped by Proposition 218
General Fund subsidy reduced starting in FY 2016
FY 2016 & FY 2017 Adopted Non-Personnel includes funds for repayment of the
California Energy Commission loan for the LED Streetlight replacement project.
100
100

MEASURE B SALES TAX FUND
The Measure B Sales Tax fund is used to fund capital projects for local streets and roads. A
separate Measure B Fund provides revenue for bike and pedestrian safety improvements.
The collection of a half-cent sales tax (April 1, 2002 through March 2022) is disbursed to the
City of Berkeley and other local jurisdictions on a quarterly basis.
Analysis & Revenue Projections
The Measure B fund balance is presently healthy. The Alameda County Transportation
Commission (ACTC) is projecting to increase the sales and use tax revenue for FY 2016 by
$191,660 for the streets and road program.
Fund Forecast
FY 2014
Actuals
FY 2015
FY 2016
Actual
Adopted
FY 2017
FY 2018
Adopted
Projected
758,885
1,437,820
841,717
1,218,899
1,575,403
Revenues
Program Revenues
Mis cellaneous Revenues
Interes t
2,559,610
2,553,626
5,171
813
2,773,641
2,773,641
2,845,580
2,845,580
2,845,580
2,845,580
2,845,580
2,845,580
Expenditures
Pers onnel
Non-Pers onnel
1,880,675
1,617,652
263,023
3,369,744
1,650,343
1,719,401
2,468,398
1,367,193
1,101,205
2,489,076
1,387,871
1,101,205
2,558,470
1,457,265
1,101,205
Ending Balance
678,935
1,437,820
-596,103
841,717
377,182
1,218,899
356,504
1,575,403
287,110
1,862,513
Beginning Balance
Revenue Assumptions
Alameda County sales tax revenue, from voter-approved reauthorization of Measure B
Tax (April 2002 through March 2022), is projected to increase in FY 2016.
101101

PERMIT SERVICE CENTER FUND
The Permit Service Center Fund serves as the fund for the collection of zoning fees, building
fees, and plan check fees. The fees are established by the City Council through a public
hearing and adoption of a resolution establishing a fee schedule.
The fund is maintaining and increasing the fund balance over the next few years. This is due
primarily to very high construction activity in the City. With the increased activity, the fund is
adding several additional positions to help meet the demand for services.
Fund Forecast
FY 2014
Actual
2,721,254
FY 2015
Actual
7,370,375
FY 2016
Adopted
12,617,214
FY 2017
Adopted
12,698,361
FY 2018
Projected
12,933,374
14,087,031
9,661,592
1,595,818
2,829,621
17,012,980
11,720,512
1,760,245
3,532,223
12,238,260
9,918,285
1,367,504
952,471
12,544,854
10,003,948
1,490,883
1,050,023
11,252,442
7,935,084
1,478,956
1,838,402
Expenditures
Pers onnel
9,437,910
6,809,073
11,766,141
7,654,560
12,157,113
9,314,881
12,309,841
9,451,873
12,679,413
9,924,467
Non-Pers onnel
Indirect Cos ts
1,939,863
688,974
3,200,403
911,178
1,652,489
1,189,743
1,668,225
1,189,743
1,565,203
1,189,743
4,649,121
5,246,839
7,370,375 12,617,214
81,147
12,698,361
235,013
12,933,374
-1,426,971
11,506,403
Beginning Balance
Revenues
Building Fees
Land Us e Fees
Other
Ending Balance
Revenue Assumptions
FY 2016 revenues assume 5% revenue growth over FY 2015
FY 2017 revenues assume 5% revenue growth over FY 2016
FY 2018 revenues assume a decline in revenues from FY 2017
FY 2016 & FY 2017 Adopted Personnel includes no COLA, updated benefit rates, and
adds a 1.0 FTE Accounting Specialist II, 1.0 FTE Assistant Planner, 1.0 FTE Associate
Planner, 1.0 FTE Principal Planner (3-year, project-based), 1.0 FTE Building Inspector II,
1.0 FTE Building Plans Examiner, and 1.0 FTE Senior Building Plans Examiner
FY 2018 Projected Personnel assumes 5% increase for salary and benefit costs.
102
102

SANITARY SEWER FUND
Sanitary sewer fees pay for the costs of operation, maintenance, rehabilitation and
improvement of the City's sanitary sewers. Sewer service fees are charged to users of the
Citys sanitary system and are calculated on each hundred cubic feet of water used by each
water account serving the premises as established by City Council Resolution. Sewer fees
are collected through the payment of the property water bill (EBMUD).
Current revenues in the Sanitary Sewer Fund were insufficient to fund the capital
improvements, operations, and maintenance required to properly manage our
Sanitary Sewer Collection System and comply with new requirements imposed by the
Consent Decree entered into with the Environmental Protection Agency in July 2014. In June
2015, the City Council approved new Sanitary Sewer service rates for the five year period
beginning FY 2016. The new rates fund capital improvements required to maintain the
system in full regulatory compliance, while addressing revenue lost to drought-related water
conservation. The total effect of the increased sewer rates will vary with the degree of water
conservation actually achieved by City residents. Single family residence sewer rates are
scheduled to increase 46.0% in FY 2016, with 24.2% in FY 2017, 14.2% in FY 2018, 7.0% in
FY 2019, and 3.6% in FY 2020.
Fund Forecast
Beginning Balance
FY 2014
Actual
12,291,268
FY 2015
Actual
10,783,730
FY 2016
Adopted
7,879,381
FY 2017
Adopted
3,143,521
FY 2018
Projected
832,419
Revenues
13,588,024
13,142,808 12,801,227
12,801,227
12,801,227
Expenditures
15,095,562
Personnel
7,322,685
Non-Personnel
7,772,877
Other Non-Personnel
2,638,975
4,134,461
Private Sewer Lateral Trans fer
88,218
Indirect Cos ts
911,223
16,047,157 17,537,087
7,148,288
8,798,191
8,898,869
8,738,896
2,404,441
2,971,204
5,510,765
4,504,406
90,501
90,501
893,162
1,172,785
15,112,329
8,932,244
6,180,085
2,971,204
1,945,270
90,501
1,173,110
15,558,941
9,378,856
6,180,085
2,971,204
1,945,270
90,501
1,173,110
-2,311,102
832,419
-2,757,714
-1,925,295
Ending Balance
-1,507,538
10,783,730
-2,904,349
7,879,381
-4,735,860
3,143,521
Revenue Assumptions
FY 2016 through FY 2018 revenues do not reflect sewer rate increase approved by the
City Council on June 30, 2015.
FY 2017 Capital Improvement expenditures were reduced by $2,559,136 to balance the
fund in the event a rate increase was not approved. Capital Improvement budget will be
increased during the FY 2017 Mid-Biennial Budget Update to reflect increased funding
due to the rate increase.
103103

ZERO WASTE FUND
The Zero Waste Fund was created to support the activities related to the removal of waste in
the City of Berkeley. Fees for disposal of waste at the Citys transfer station and refuse fees
charged to owners of premises and places in the City from which garbage is collected
generate revenue to this fund. Refuse charges are either collected through the payment of
property tax bills or directly paid to the City of Berkeley. Refuse collection fees are
established by resolution of the City Council and the conduct of a majority protest process
under Proposition 218. Fee amounts are currently determined by the size and number of
receptacles, and the frequency of service.
The Zero Waste Fund gained substantial operational breathing room due to a 24.7% rate
increase approved in May 2014, including minimum annual 3% increases going forward. The
fund balance will enable the development of a plan to address capital needs at the Transfer
Station.
Fund Forecast
Beginning Balance
FY 2014
Actual
-209,592
FY 2015
Actual
779,076
FY 2016
Adopted
5,567,648
FY 2017
Adopted
5,699,060
FY 2018
Projected
6,444,210
Revenues
34,101,574 38,641,325
37,600,783 37,710,238
38,841,545
Expenditures
33,112,906 33,852,753
37,469,371 36,965,088
37,841,981
Pers onnel
Non-Pers onnel
Indirect Cos ts
16,114,996 15,568,633
15,008,853 16,254,519
28,453
136,937
1,960,604
1,892,664
17,285,258 17,537,850
16,367,079 16,366,079
1,502,800
746,600
2,314,234
2,314,559
18,414,743
16,366,079
746,600
2,314,559
Ending Balance
988,668
779,076
4,788,572
5,567,648
131,412
5,699,060
745,150
6,444,210
999,565
7,443,775
Revenue Assumptions
FY 2016 & FY 2017 Adopted Revenues include a 3% rate increase per year.
FY 2016 Capital Improvements increases by $728,676 for transfer station projects.
104
104

PARKING METER FUND
Parking Meter revenue is generated through coin deposits made by hourly parkers and pay
and display parking meters from the Citys eight parking meter routes. The collection of this
revenue currently generates almost $6.5 million annually, and provides the funding for the
maintenance, collection and enforcement of parking meters.
Analysis
The Parking Meter Fund is maintaining a healthy fund balance and started to increase
beginning in FY 2015 due to the addition of revenues from the goBerkeley Program.
Fund Forecast
Beginning Balance
FY 2014
FY 2015
FY 2016
FY 2017
Actual
Actual
Adopted
Adopted
1,780,737 3,226,231 5,241,571 5,593,383
FY 2018
Projected
6,462,254
Revenues
Program Revenues
8,052,253 9,557,936 9,191,713 9,191,713

8,052,253 9,557,936 9,191,713 9,191,713
9,191,713
9,191,713
Expenditures
Personnel
Non-Personnel
TXFR to General Fund
TXFR to Off-Street Parking Fund
goBerkeley Expenditures
6,606,759
3,762,833
1,838,926
1,005,000
8,092,766
4,618,411
2,427,010
1,047,345
Ending Balance
1,445,494 2,015,340
351,812
868,871
3,226,231 5,241,571 5,593,383 6,462,254
7,542,596
3,984,309
1,679,815
1,006,675
239,544
632,253
8,839,901
4,331,082
2,427,010
1,026,809
700,000
355,000
8,322,842
4,398,487
2,427,010
1,047,345
450,000
1,098,947
7,561,201
Revenue Assumptions
FY 2014 Actual & FY 2015 Actual included revenues from the goBerkeley Pilot Program.
FY 2016 & FY 2017 Adopted continues the goBerkeley Program in the pilot areas.
FY 2016 & FY 2017 Adopted Personnel includes no COLA, updated benefit rates, and
shifts 4 FTE Parking Enforcement Officer position from the General Fund to Parking Meter
Fund.
FY 2016 & FY 2017 Adopted Non-Personnel adds $280,000 for bank credit card fees and
$355,000 (FY 2016) and $450,000 (FY 2017) for machinery and equipment for multispace pay station meter upgrades.
FY 2016 Adopted Expenditures includes a transfer to the Off-Street Parking Fund to
support the Center Street Garage.
105105

MARINA FUND
The Berkeley Marina is part of San Francisco Bay and therefore, the property is owned by the
State of California. The City holds the Marina in trust for the State and by law the Marina is
required to be a self-supporting financial entity. Fees generated from vessels that berth at
the Marina, along with the commercial ground leases within the Marina zone, provide the
revenue that funds the operations of the Marina.
Analysis
The Marina Fund currently maintains a positive fund balance. However, the fund has been
operating at a deficit for several years, and has been spending down the fund reserve
annually to cover increasing operations costs and to fund needed capital and major
maintenance work.
Fund Forecast
Beginning Balance
FY 2014
Actual
1,447,309
FY 2015
Actual
1,552,131
FY 2016
Adopted
2,709,366
FY 2017
Adopted
2,132,893
FY 2018
Projected
1,511,203
Revenues
Berth Rentals
Marina Leas es
Interes t
Other Fees
5,478,724
3,529,904
1,385,943
1,214
561,663
6,229,043
3,500,127
2,165,804
2,104
561,008
5,311,066
3,458,566
1,335,000
2,500
515,000
5,311,066
3,458,566
1,335,000
2,500
515,000
5,483,994
3,631,494
1,335,000
2,500
515,000
Expenditures
Pers onnel
Non-Pers onnel
Debt Service
5,373,902
3,189,024
1,425,050
113,396
646,432
5,071,808
2,915,702
1,478,846
30,828
646,432
5,887,539
3,278,588
1,717,207
245,312
646,432
5,932,756
3,323,812
1,717,207
245,312
646,425
5,905,002
3,456,764
1,717,207
245,312
485,719
Ending Balance
104,822
1,552,131
1,157,235
2,709,366
-576,473
2,132,893
-621,690
1,511,203
-421,008
1,090,195
Revenue Assumptions
FY 2016 & FY 2017 Adopted Revenues do not include fee increases approved by the City
Council on May 26, 2015.
106
106
FY 2017 Reductions Total
FY 2016 Position Adds Total
FY 2016 Hourly Reductions Total
FY 2017 Hourly Reductions Total

Total FY 2016 & 2017 Hourly Reductions
FY 2016 New Hourly Positions

Total FY 2016 & 2017 Hourly Adds
TOTAL FY 2016 & 2017 POSITION

CHANGES

None

None
FY 2017 Hourly Reductions

None
Total FY 2016 & 2017 New Positions

FY 2016 Hourly Reductions
None
FY 2017 Position Adds Total
FY 2017 New Positions/Reallocations

None
FY 2017 Position Reductions

None
City
Auditor
City
Clerk
City
Manager
OED
Finance
Fire
HHCS
HR
IT
Library
Planning
FY 2016 AND FY 2017 POSITION CHANGES SUMMARY DETAIL

City
Attorney
FY 2016 Reductions Total
FY 2016 Position Reductions

Camps Manager
Landscape Architect
Marina Assistant
Total FY 2016 & 2017 Reductions

FY 2016 New Positions/Reallocations
Associate Civil Engineer
Janitor
107107
Police
PRC
(2.13)
1.00
1.00
1.00
1.00
1.00
1.00
1.00
(1.13)
(1.00)
(1.00)
(3.13)
(3.13)
PW
PRW
(1.13)
2.00
1.00
1.00
2.00
(3.13)
(1.13)
(1.00)
(1.00)
(3.13)
Total
Full Time Position Summary

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
City Attorney
12.00
12.00
12.00
12.00
12.00
City Auditor
13.00
13.00
13.00
13.50
13.50
City Clerk
10.00
10.00
9.78
9.78
9.78
City Manager
27.50
27.50
27.50
27.50
27.50
5.85
5.85
5.85
5.85
5.85
Finance
47.00
45.00
45.00
45.00
45.00
Fire Department
139.75
140.00
140.00
140.00
140.00
Health, Housing & Community Services (a)
216.80
209.96
207.06
214.78
214.78
Human Resources
20.00
20.00
20.00
20.00
20.00
38.50
37.50
40.50
40.50
40.50
109.18
111.78
113.10
113.28
113.28
Library
Mayor and Council
Planning(a)
Police Department
Public Works
12.00
12.00
12.00
12.00
12.00
153.33
150.48
150.48
148.10
148.10
58.05
66.30
70.00
76.50
76.50
281.20
279.20
279.20
275.20
275.20
3.00
3.00
3.00
3.00
3.00
287.60
285.60
289.60
292.60
292.60
Rent Board
21.95
20.45
19.75
20.60
20.60
FTE Total
1456.71
1449.62
1457.82
1470.19
1470.19
*It should be noted that the FTE totals may not include all hourly FTEs and may vary. Changes that have occurred
during FY 2015 are reflected in the FY 2016 Proposed Update figures.
(a) Effective FY 2014, Rental Housing Safety Program (6.0 FTEs) moved from Health, Housing & Community Services
to Planning Department
108
108
FY 2016 & FY 2017 POSITION SUMMARY BY DEPARTMENT

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
CITY ATTORNEY'S OFFICE
Career Employees:
Assistant City Attorney
City Attorney
Deputy City Attorney III
Legal Office Supervisor
Paralegal
Senior Legal Secretary
TOTAL CITY ATTORNEY
CITY AUDITOR'S OFFICE
Accounting Office Specialist III

Accounting Technician
Administrative Assistant
Audit Manager
Auditor I
Auditor II
City Auditor
Deputy Auditor for Payroll Mgmt
Senior Auditor
TOTAL CITY AUDITOR'S OFFICE
CITY CLERK'S OFFICE
Assistant City Clerk

Assistant Management Analyst
City Clerk
Deputy City Clerk
Office Specialist II
Office Specialist III
Records Assistant
Records Manager
TOTAL CITY CLERK'S OFFICE
CITY MANAGER'S OFFICE
Administrative Hearing Examiner
Animal Control Officer
Animal Services Assistants
Animal Services Manager
Assistant Planner
Assistant to the City Manager
Associate Management Analyst
Budget Manager
City Manager
Code Enforcement Officer II
Code Enforcement Supervisor
Community Services Specialist I
1.00
1.00
6.00
1.00
1.00
2.00
1.00
1.00
6.00
1.00
1.00
2.00
1.00
1.00
6.00
1.00
1.00
2.00
1.00
1.00
6.00
1.00
1.00
2.00
1.00
1.00
6.00
1.00
1.00
2.00
12.00
12.00
12.00
12.00
12.00
1.00
2.00
1.00
1.00
1.00
3.00
1.00
1.00
2.00
1.00
2.00
1.00
1.00
1.00
3.00
1.00
1.00
2.00
1.00
2.00
1.00
1.00
1.00
3.00
1.00
1.00
2.00
1.50
2.00
1.00
1.00
1.00
3.00
1.00
1.00
2.00
1.50
2.00
1.00
1.00
1.00
3.00
1.00
1.00
2.00
13.00
13.00
13.00
13.50
13.50
1.00
2.00
1.00
1.00
1.00
2.00
1.00
1.00
1.00
1.78
1.00
1.00
3.00
1.00
1.00
3.00
1.00
1.00
3.00
1.00
1.00
1.00
1.78
1.00
1.00
1.00
2.00
1.00
1.00
1.00
1.78
1.00
1.00
1.00
2.00
1.00
1.00
10.00
10.00
9.78
9.78
9.78
2.00
0.50
4.00
3.00
1.00
1.00
2.00
2.00
1.00
1.00
2.00
1.00
1.00
2.00
0.50
4.00
3.00
1.00
1.00
2.00
2.00
1.00
1.00
2.00
1.00
1.00
2.00
0.50
4.00
3.00
1.00
1.00
2.00
2.00
1.00
1.00
2.00
1.00
1.00
2.00
0.50
4.00
3.00
1.00
1.00
2.00
2.00
1.00
1.00
2.00
1.00
1.00
2.00
0.50
4.00
3.00
1.00
1.00
1.00
2.00
1.00
1.00
2.00
1.00
1.00
109109
Deputy City Manager

Secretary to the City Manager
Senior Management Analyst
TOTAL CITY MANAGER'S OFFICE
OFFICE OF ECONOMIC DEVELOPMENT
Civic Arts Coordinator

Community Devolopment Project Coordinator
Community Services Specialist II
Community Services Specialist III
Economic Development Project Coordinator
Manager of Economic Development
TOTAL OFFICE OF ECONOMIC DEVELOPMENT
FINANCE DEPARTMENT
Accountant I
Accountant II
Accounting Manager
Accounting Office Specialist Supv
Accounting Technician
Administrative Secretary
Buyer
Central Services Aide
Contract Administrator
Customer Service Supervisor
Director of Finance
Field Representative
General Services Manager
Mail Services Aide
Revenue Collection Manager
Revenue Development Specialist
Revenue Development Specialist II
Revenue Development Supervisor
Senior Accountant
Senior Buyer
Senior Field Representative
Systems Accountant
TOTAL FINANCE DEPARTMENT
FIRE DEPARTMENT
110
FY 2013
Actual
1.00
1.00
1.00
1.00
3.00
FY 2014
Actual
1.00
1.00
1.00
1.00
2.00
FY 2015
FY 2016
FY 2017
Actual
Adopted Adopted
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
2.00
2.00
27.50
27.50
27.50
27.50
27.50
1.00
1.00
0.85
1.00
1.00
1.00
1.00
1.00
0.00
0.85
1.00
1.00
1.00
1.00
1.00
0.00
0.85
1.00
1.00
1.00
1.00
1.00
0.00
0.85
1.00
1.00
1.00
1.00
1.00
0.00
0.85
1.00
1.00
1.00
5.85
5.85
5.85
5.85
5.85
1.00
2.00
1.00
3.00
3.00
1.00
1.00
1.00
2.00
1.00
3.00
3.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
4.00
1.00
1.00
1.00
1.00
0.00
1.00
1.00
4.00
1.00
1.00
2.00
1.00
3.00
3.00
1.00
1.00
1.00
1.00
1.00
1.00
0.00
1.00
1.00
3.00
1.00
12.00
2.00
2.00
1.00
11.00
2.00
2.00
1.00
11.00
1.00
2.00
1.00
3.00
2.00
1.00
1.00
3.00
2.00
1.00
1.00
1.00
3.00
2.00
1.00
1.00
1.00
2.00
1.00
3.00
3.00
1.00
1.00
1.00
1.00
1.00
0.00
0.00
1.00
1.00
3.00
1.00
1.00
11.00
1.00
1.00
0.00
1.00
1.00
4.00
2.00
1.00
1.00
1.00
2.00
1.00
3.00
3.00
1.00
1.00
1.00
1.00
1.00
0.00
0.00
1.00
1.00
3.00
1.00
1.00
11.00
1.00
1.00
0.00
1.00
1.00
4.00
2.00
1.00
1.00
47.00
45.00
45.00
45.00
45.00
3.75
3.00
3.00
3.00
3.00
110
Administrative & Fiscal Services Manager

Assistant Fire Chief
Battalion Chief
Deputy Fire Chief
Deputy Fire Marshal
Emergency Services Coordinator
Fire and Life-Safety Plans Examiner
Fire Apparatus Operator
Fire Captain
Fire Captain I/II
Fire Chief
Fire Lieutenant
Fire Marshal
Fire Prevention Inspector (Sworn)
Fire Prevention Inspector (Civilian)
Firefighter
Paramedic Supervisor I
TOTAL FIRE DEPARTMENT
FY 2013
Actual
1.00
1.00
5.00
1.00
1.00
1.00
1.00
1.00
1.00
33.00
10.00
FY 2014
Actual
1.00
1.00
4.00
1.00
2.00
1.00
1.00
2.00
1.00
33.00
10.00
FY 2015
FY 2016
FY 2017
Actual
Adopted Adopted
1.00
1.00
1.00
1.00
1.00
1.00
2.00
3.00
3.00
1.00
1.00
1.00
2.00
2.00
2.00
2.00
1.00
1.00
1.00
1.00
1.00
2.00
2.00
2.00
1.00
1.00
1.00
33.00
33.00
33.00
11.00
0.00
0.00
29.00
29.00
1.00
1.00
1.00
19.00
0.00
0.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
52.00
52.00
52.00
1.00
1.00
3.00
2.00
2.00
3.00
3.00
3.00
1.00
19.00
1.00
19.00
1.00
1.00
52.00
1.00
1.00
52.00
3.00
3.00
3.00
3.00
139.75
140.00
140.00
140.00
140.00
1.00
3.00
1.00
3.00
1.00
0.00
1.00
1.00
1.00
2.00
2.90
6.00
1.00
1.00
3.00
1.00
0.00
1.00
1.00
1.00
2.00
3.00
6.00
1.00
1.00
3.00
1.00
1.00
3.00
1.00
1.00
1.00
1.00
1.00
2.00
6.00
6.00
1.00
22.30
0.50
2.00
6.00
6.00
1.00
22.30
0.50
3.00
3.00
9.80
3.00
3.00
9.80
6.00
4.00
2.00
1.00
1.00
1.00
1.00
1.00
1.00
6.00
4.00
2.00
1.00
1.00
1.00
1.00
1.00
1.00
HEALTH, HOUSING & COMMUNITY SERVICES
Career Employees:
Accountant I
Assistant Architect
Assistant Environmental Health Specialist
Assistant Mental Health.Clinician
Associate Planner
Behavioral Health Clinician II
Clinical Psychologist
Comm Services Specialist II
Community Development Project Coordinator
Community Health Worker
Community Health Worker Specialist
Community Services & Admin Manager
Community Service Specialist I
Deputy Director of Health, Housing & Community Services
Director of Health, Housing & Community Services
Employment Program Administrator
Environmental Health Supervisor
Health Nutrition Progam Coordinator
Health Officer (Certified)
0.00
1.00
1.00
2.00
3.00
5.00
1.00
0.50
2.00
3.00
3.00
10.50
1.00
6.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
2.00
9.80
0.00
6.00
3.00
1.00
1.00
1.00
1.00
2.00
2.00
9.80
0.00
6.00
3.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
111111
Health Planning, Education & Promotion Supervisor

Health Services Progam Specialist
Health Services Supervisor
Housing Inspector
Housing Inspector (Certified)
Housing Inspector Supervisor
Housing Services Manager
Manager of Aging Services
Manager of Environmental Health
Manager of Housing and Community Services
Manager of Mental Health Services
Manager, Family Health & Nursing Services
Mealsite Coordinator
Mental Health Clinical Supervisor
Mental Health Clinician I
Mental Health Clinician II
Mental Health Progam Supervisor
Mid-Level Practitioner
Mini Bus Driver
Office Specialist Supervisor
Psychiatric Social Worker I
Psychiatric Social Worker II
Psychiatrist II & III
Psychiatrist Supervisor
Public Health Nurse
Registered Environmental Health Specialist
Registered Nurse
Senior Accountant
Senior Behavioral Health Clinician
Senior Citizen Center Director
Senior Community Development Project Coordinator
Senior Community Health Specialist
Senior Environmental Health Specialist
Senior Health Management Analyst
Senior Health Services Program Specialist
Senior Mental Health Clinician
Senior Psychiatric Social Worker
Senior Public Health Nurse
Senior Service Aide
Senior Service Assistant
Senior Weatherization Worker
Supervising Public Health Nurse
Vector Control Technician
Weatherization Worker
Total Career Employees
Hourly Employees:
Clinical Psychologist
Community Services Specialist I & II
Intern
112
FY 2013
Actual
1.00
5.70
2.00
1.00
3.00
1.00
1.00
1.00
1.00
1.00
1.00
0.50
5.00
0.00
6.30
4.00
1.20
1.60
17.80
7.00
1.00
0.00
12.60
2.10
1.00
10.35
5.00
2.90
1.00
2.00
FY 2014
Actual
1.00
7.00
2.00
0.00
1.00
0.00
0.00
1.00
1.00
1.00
1.00
1.00
0.50
5.00
0.00
6.30
4.00
1.20
2.00
16.80
5.00
1.00
0.00
11.60
2.10
1.00
10.35
5.00
2.90
FY 2015
FY 2016
FY 2017
Actual
Adopted Adopted
1.00
1.00
1.00
7.00
7.50
7.50
2.00
2.00
2.00
0.00
1.00
1.00
1.00
0.00
0.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
0.50
1.00
1.00
5.00
3.00
3.00
0.00
6.30
4.00
4.00
4.00
1.20
1.60
1.60
2.00
2.00
2.00
16.80
17.00
17.00
5.00
5.00
5.00
1.00
1.00
1.00
0.00
10.60
2.10
1.50
1.50
1.00
1.00
1.00
9.35
9.65
9.65
5.00
6.00
6.00
2.90
2.90
2.90
4.00
2.00
1.00
3.00
1.00
1.00
2.80
2.00
4.00
2.00
1.00
3.00
1.00
1.00
2.80
2.00
3.75
3.75
3.75
2.00
1.00
3.00
2.00
1.00
2.80
3.00
2.00
1.00
3.00
2.00
1.00
2.80
3.00
2.00
0.00
2.00
0.00
3.75
2.00
2.00
1.00
2.80
3.00
1.00
1.00
1.00
0.80
3.75
0.00
1.00
3.00
0.00
172.40
2.00
2.00
2.00
1.00
2.00
1.00
2.00
1.00
165.00
162.10
174.30
174.30
1.00
0.50
2.00
0.60
0.50
2.00
0.60
0.50
2.00
2.00
2.00
112
Mealsite Coordinator
Behavioral Health Clinician I & II
Mid-Level Practioner
Mini Bus Driver
Physician
Psychiatric Social Worker I & II
Psychiatrist II & III
Public Health Program Physician
Registered Environmental Health Specialist
Senior Nutrition Program Supervisor
Senior Registered Environmental Health Specialist
Senior Service Aide
Senior Service Assistant
Youth Enrollee Intern
Total Hourly Employees
TOTAL HEALTH, HOUSING & COMMUNITY SERVICES
HUMAN RESOURCES
Associate Human Resources Analyst
Benefits Specialist
Director of Human Resources
Equal Employment Opportunity & Diversity Officer
Human Resources Manager
Human Resources Technician
Information Systems Support Technician
Occupational Health & Safety Coordinator
Occupational Health & Safety Specialist
Senior Human Resources Analyst
Training Officer
Workers Compensation Analyst
TOTAL HUMAN RESOURCES
FY 2013
Actual
1.00
2.00
3.50
1.50
0.20
1.00
1.00
0.20
FY 2014
Actual
1.00
2.00
3.50
1.50
0.20
1.00
1.00
0.20
FY 2015
Actual
1.00
2.00
3.50
1.50
0.20
1.00
1.00
0.20
0.50
0.50
3.50
0.48
26.02
44.40
4.46
0.48
26.02
44.96
FY 2016
FY 2017
Adopted Adopted
2.00
2.00
3.50
3.50
0.20
0.20
0.20
0.20
0.48
0.48
0.40
0.40
0.50
0.43
0.43
0.46
0.46
4.46
3.88
3.88
0.48
0.91
0.91
26.02
26.02
26.02
44.96
40.48
40.48
216.80
209.96
207.06
214.78
214.78
1.00
2.00
1.00
1.00
1.00
1.00
2.00
1.00
1.00
1.00
3.00
2.00
1.00
1.00
1.00
1.00
2.00
1.00
1.00
1.00
1.00
2.00
1.00
1.00
1.00
3.00
2.00
1.00
1.00
1.00
1.00
3.00
0.00
1.00
1.00
1.00
2.00
1.00
1.00
1.00
3.00
2.00
1.00
1.00
1.00
1.00
3.00
0.00
1.00
1.00
1.00
2.00
1.00
1.00
1.00
3.00
2.00
1.00
1.00
1.00
1.00
3.00
0.00
1.00
1.00
1.00
2.00
1.00
1.00
1.00
3.00
2.00
1.00
1.00
1.00
20.00
20.00
20.00
20.00
20.00
1.00
1.00
1.00
9.50
8.00
1.00
1.00
1.00
1.00
5.00
2.00
1.00
3.00
1.00
9.50
8.00
1.00
1.00
1.00
1.00
5.00
2.00
0.00
3.00
0.00
1.00
2.50
11.00
8.00
1.00
1.00
1.00
1.00
5.00
2.00
0.00
3.00
0.00
1.00
2.50
11.00
8.00
1.00
1.00
1.00
1.00
5.00
2.00
0.00
3.00
0.00
1.00
2.50
11.00
8.00
1.00
1.00
1.00
1.00
5.00
2.00
0.00
3.00
Accounting Office Specialist Supervisor

Applications Programmer/Analyst I
Applications Programmer/Analyst II
Customer Service Specialist III
Customer Service Manager
Customer Service Supervisor
Director of Information Technology
Information Systems Manager
Information Systems Specialist
Senior Information Systems Specialist
113113
Senior Systems Analyst

TOTAL INFORMATION TECHNOLOGY
FY 2013
Actual
4.00
FY 2014
Actual
4.00
38.50
37.50
FY 2015
FY 2016
FY 2017
Actual
Adopted Adopted
4.00
4.00
4.00
40.50
40.50
40.50
2.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
3.00
1.00
21.30
14.00
14.25
1.00
1.00
2.00
3.00
13.55
1.75
1.00
1.00
2.00
7.00
9.00
2.10
107.95
LIBRARY SERVICES
Career Employees:
Associate Human Resources Analyst
Building Maintenance Mechnanic
Building Maintenance Supervisor
Central Services Aide
Circulation Services Manager
Deputy Director of Library Services
Director of Library Services
Information Systems Specialist
Librarian I/II
Library Aide
Library Assistant
Library Info Systems Administrator
Library Literacy Program Coordinator
Library Services Manager
Library Specialist I
Library Specialist II
Mail Services Aide
Senior Building Maintenance Supervisor
Senior Librarian
Supervising Librarian
Supervising Library Assistant
Tool Lending Specialist
Hourly Employees::
Library Aides
Library Page
Youth Enrollees
TOTAL LIBRARY SERVICES
MAYOR & COUNCIL
Assistant to Mayor
Secretary to Mayor
Legislative Aides
TOTAL MAYOR AND COUNCIL
114
2.00
1.00
1.00
1.00
1.00
1.00
1.75
1.00
1.00
1.00
2.00
1.00
19.10
17.25
14.50
1.00
1.00
2.00
3.00
13.30
2.00
1.00
1.00
1.00
1.00
1.00
1.75
1.00
1.00
1.00
2.00
1.00
19.30
17.00
14.50
1.00
1.00
2.00
3.00
14.20
2.00
1.00
1.00
1.00
1.00
1.00
1.75
1.00
1.00
1.00
2.00
1.00
21.30
13.50
14.25
1.00
1.00
2.00
3.00
12.95
1.00
1.00
2.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
3.00
1.00
21.30
14.00
14.25
1.00
1.00
2.00
3.00
13.55
1.75
1.00
1.00
2.00
7.00
9.00
2.10
107.95
2.00
7.00
9.00
2.08
106.98
2.00
7.00
9.00
2.08
107.83
1.00
1.00
2.00
7.00
9.00
2.10
105.85
1.40
0.80
2.20
3.15
0.80
3.95
2.25
4.20
0.80
7.25
1.13
4.20
0.00
5.33
1.13
4.20
0.00
5.33
109.18
111.78
113.10
113.28
113.28
3.00
2.00
2.00
2.00
2.00
9.00
10.00
10.00
10.00
10.00
12.00
12.00
12.00
12.00
12.00
114

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
PARKS RECREATION & WATERFRONT
Career Employees:
Aquatics Facilities Supervisor
Aquatics Specialist II
Assistant Recreation Coordinator
Building Maintenance Mechanic
Camps Manager
Deputy Director of Parks Recreation & Waterfront
Director of Parks & Waterfront
Forestry Climber
Forestry Climber Supervisor
Forestry Technician
Harbormaster
Landscape Architect
Landscape Equipment Operator
Landscape Gardener
Landscape Gardener Supervisor
Marina Assistant
Parks Superintendent
Principal Planner
Recreation & Youth Svcs Manager
Recreation Activity Ldr.
Recreation Coordinator
Recreation Program Supervisor
Rosarian
Senior Forestry Climber
Senior Forestry Supervisor
Senior Groundskeeper
Senior Landscape Gardener
Senior Landscape Gardener Supervisor
Sports Official
Waterfront Manager
Hourly Employees:
Aquatics Specialist I
Aquatics Specialist II
Camp Staff Supervisor
Camp Staff Leader
Camp Staff Member
Camp Medical Staff Member
Camp Maintenance Mechanic
Camps Manager
3.00
1.00
1.00
2.00
0.50
3.50
3.00
1.00
1.00
2.00
0.50
4.00
3.00
1.00
1.00
2.00
0.50
4.00
9.00
2.00
1.38
1.00
1.00
1.00
4.00
1.00
1.00
1.00
1.00
4.00
19.00
6.00
4.00
4.00
1.00
1.00
1.00
7.85
6.00
2.00
1.00
1.00
2.00
1.50
1.00
101.73
9.00
1.00
1.13
1.00
1.00
1.00
4.00
1.00
1.00
1.00
1.00
4.00
15.00
4.00
4.00
4.00
1.00
1.00
1.00
7.25
5.00
3.00
1.00
1.00
3.00
1.00
1.00
3.00
1.00
2.00
2.00
1.00
98.88
3.00
3.00
1.15
4.75
13.50
0.35
1.50
0.00
3.00
3.00
1.15
4.75
13.50
0.35
1.50
0.00
3.00
1.00
1.00
9.00
1.00
1.13
1.00
1.00
1.00
4.00
1.00
1.00
1.00
1.00
4.00
15.00
4.00
4.00
4.00
1.00
1.00
1.00
7.25
5.00
3.00
1.00
1.00
3.00
1.00
1.00
3.00
1.00
2.00
2.00
1.00
98.88
3.00
1.00
1.00
2.00
0.50
3.75
1.00
9.00
1.00
0.00
1.00
1.00
1.00
4.00
1.00
1.00
1.00
0.00
4.00
15.00
4.00
3.00
4.00
1.00
1.00
1.00
7.25
5.00
3.00
1.00
1.00
3.00
1.00
1.00
3.00
1.00
2.00
2.00
1.00
96.50
3.00
1.00
1.00
2.00
0.50
3.75
1.00
9.00
1.00
0.00
1.00
1.00
1.00
4.00
1.00
1.00
1.00
0.00
4.00
15.00
4.00
3.00
4.00
1.00
1.00
1.00
7.25
5.00
3.00
1.00
1.00
3.00
1.00
1.00
3.00
1.00
2.00
2.00
1.00
96.50
3.00
3.00
1.15
4.75
13.50
0.35
1.50
0.00
3.00
3.00
1.15
4.75
13.50
0.35
1.50
0.00
3.00
3.00
1.15
4.75
13.50
0.35
1.50
0.00
115115
Cashier Attendant
Lifeguard/Swim Instructor
Playground Lead Trainee
Recreation Activity Leader
Sports Official
Sports Field Monitor
Vegetation Reduction Supervisor
TOTAL PARKS REC & WATERFRONT
FY 2013
Actual
0.50
0.00
0.00
1.50
19.00
2.00
1.00
0.35
51.60
153.33
FY 2014
Actual
0.50
0.00
0.00
1.50
19.00
2.00
1.00
0.35
51.60
FY 2015
FY 2016
FY 2017
Actual
Adopted Adopted
0.50
0.50
0.50
0.00
0.00
0.00
0.00
0.00
0.00
1.50
1.50
1.50
19.00
19.00
19.00
2.00
2.00
2.00
1.00
1.00
1.00
0.35
0.35
0.35
51.60
51.60
51.60
150.48
150.48
1.00
1.00
1.00
1.00
2.00
2.00
4.00
1.00
1.00
1.00
3.00
2.00
2.00
4.00
1.00
0.00
1.00
4.00
1.00
1.00
1.00
1.00
2.70
2.00
4.00
1.00
0.00
1.00
4.00
0.50
1.00
0.85
1.00
1.00
0.70
1.00
1.00
4.00
0.50
0.00
2.85
1.00
1.00
0.70
1.00
1.00
4.00
1.00
2.00
1.00
1.00
5.50
4.00
1.00
5.00
2.00
1.00
2.00
1.00
1.00
1.00
3.75
1.00
0.50
0.00
2.85
0.00
1.00
0.70
1.00
1.00
4.00
1.00
2.00
1.00
1.00
5.50
4.00
1.00
5.00
2.00
2.00
2.00
1.00
2.00
1.00
3.75
1.00
148.10
148.10
1.00
1.00
1.00
1.00
1.00
3.00
3.00
6.00
1.00
0.00
1.00
5.00
1.00
1.00
0.60
0.00
2.70
0.00
1.00
0.70
1.00
1.00
4.00
1.00
2.00
1.00
1.00
5.50
4.00
1.00
5.00
4.00
2.00
2.00
1.00
1.00
1.00
2.00
1.00
1.00
1.00
1.00
1.00
1.00
3.00
3.00
6.00
1.00
0.00
1.00
5.00
1.00
1.00
0.60
0.00
2.70
0.00
1.00
0.70
1.00
1.00
4.00
1.00
2.00
1.00
1.00
5.50
4.00
1.00
5.00
4.00
2.00
2.00
1.00
1.00
1.00
2.00
1.00
PLANNING DEPARTMENT
Career Employees:
Accounting Office Specialist II
Assistant Building & Safety Manager
Assistant Mangement Analyst
Assistant Planner
Associate Planner
Building and Safety Manager
Building Inspector I (certified)
Building Inspector II
Building Inspector II (certified)
Building Plans Engineer
Building Plans Examiner
Deputy Director of Planning
Director of Planning
Energy Officer
Engineering Inspector
Hazardous Material Manager
Hazardous Material Specialist II
Housing Inspector
Housing Inspector (Certified)
Housing Inspector Supervisor
Land Use Planning Manager
Permit Center Coordinator
Permit Specialist
Principal Planner
Senior Building Inspector
Senior Building Plans Engineer
Senior Building Plans Examiner
Senior Permit Specialist
Senior Planner
Supervising Building Inspector
116
1.00
4.50
3.00
1.00
4.00
2.00
1.00
2.00
1.00
1.00
1.00
3.50
1.00
116

Hourly Employees:
Intern
TOTAL PLANNING DEPARTMENT
FY 2013
Actual
53.05
FY 2014
Actual
61.30
FY 2015
FY 2016
FY 2017
Actual
Adopted Adopted
65.00
71.50
71.50
5.00
5.00
5.00
5.00
5.00
58.05
66.30
70.00
76.50
76.50
0.00
1.00
2.00
1.00
15.00
4.00
1.00
1.00
6.00
4.00
1.00
1.00
25.00
2.00
3.00
1.00
9.00
133.00
30.00
1.00
28.00
4.00
273.00
0.00
1.00
2.00
1.00
15.00
4.00
1.00
1.00
6.00
4.00
1.00
1.00
25.00
2.00
3.00
1.00
9.00
133.00
30.00
1.00
28.00
4.00
273.00
1.00
1.00
2.00
1.00
15.00
4.00
1.00
1.00
6.00
4.00
1.00
1.00
21.00
2.00
3.00
1.00
9.00
133.00
30.00
0.00
28.00
4.00
269.00
1.00
1.00
2.00
1.00
15.00
4.00
1.00
1.00
6.00
4.00
1.00
1.00
21.00
2.00
3.00
1.00
9.00
133.00
30.00
0.00
28.00
4.00
269.00
0.50
2.00
3.70
6.20
0.50
2.00
3.70
6.20
0.50
2.00
3.70
6.20
0.50
2.00
3.70
6.20
279.20
279.20
275.20
275.20
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
3.00
3.00
3.00
3.00
3.00
4.00
1.00
2.00
4.00
1.00
2.00
4.00
1.00
2.00
4.00
1.00
2.00
4.00
1.00
2.00
POLICE DEPARTMENT
Career Employees:
Communications Manager
Community Service Officer
Community Service Officer Supervisor
Crime Analyst
Crime Scene Supervisor
Office Specialist Supervisor
Parking Enforcement Manager
Parking Enforcement Representative
Parking Enforcement Supervisor
Police Captain
Police Chief
Police Lieutenant
Police Officer
Police Sergeant
Public Safety Business Manager
Public Safety Dispatcher II
Supervising Public Safety Dispatcher
Hourly Employees:
Juvenile Bureau Counselor
Police Aide
School Crossing Guard
Total Hourly Employees:
TOTAL POLICE DEPARTMENT
POLICE REVIEW COMMISSION

Police Review Commission Officer
PRC Investigator
TOTAL POLICE REVIEW COMMISSION
PUBLIC WORKS

0.00
1.00
2.00
1.00
16.00
4.00
1.00
1.00
6.00
4.00
1.00
26.00
3.00
3.00
1.00
9.00
133.00
30.00
1.00
28.00
4.00
275.00
0.50
2.00
3.70
6.20
281.20
1.00
1.00
1.00
117117
Architect
Assistant Architect
Assistant Civil Engineer (Reg)
Assistant Plannner
Assistant Public Works Engineer
Assistant Traffic Engineer
Associate Planner
Associate Traffic Engineer
Building Inspector II (Certified)
Building Maintenance Mechanic
Chief of Party
Communications Technician
Community Development Project Coord.
Concrete Finisher
Construction Equipment Operator
Container Maintenance Welder
Deputy Director of Public Works
Director of Public Works
Disability Services Specialist
Drafting Aide
Drafting Technician
Electrical Parts Technician
Electrician
Engineering Inspector
Environmental Compliance Specialist
Equipment Superintendent
Facilities Maintenance Superintendent
Field Representative
Janitor
Janitor Supervisor
Laborer
Lead Communication Technician
Lead Electrician
Manager of Engineering
Mechanic
Mechanic Lead
Mechanic Supervisor
Mechanical Sweeper Operator
Parking Meter Maint & Collection Suprv
Parking Meter Maintenance Worker
Parking Meter Mechanic
Parking Services Manager
Principal Planner
Public Works Maintenance Superintendent
Public Works Supervisor
Real Property Administrator
Recycling Program Manager
118
FY 2013
Actual
1.00
1.00
4.00
3.00
FY 2014
Actual
1.00
1.00
4.00
3.00
2.00
2.00
4.00
3.00
1.60
1.00
1.00
6.00
2.00
1.00
4.00
3.00
1.60
1.00
1.00
6.00
2.00
3.00
1.00
3.00
3.00
2.00
1.00
1.00
2.00
1.00
2.00
1.00
8.00
6.00
1.00
1.00
1.00
1.00
6.00
1.00
20.00
1.00
3.00
1.00
8.00
1.00
2.00
5.00
4.00
4.00
1.00
4.00
5.00
1.00
1.00
1.00
6.00
1.00
1.00
2.00
3.00
1.00
3.00
3.00
2.00
1.00
1.00
2.00
1.00
2.00
1.00
7.00
6.00
1.00
1.00
1.00
1.00
6.00
1.00
20.00
1.00
3.00
1.00
8.00
1.00
2.00
5.00
4.00
4.00
1.00
5.00
5.00
1.00
1.00
1.00
6.00
0.00
1.00
FY 2015
FY 2016
FY 2017
Actual
Adopted Adopted
1.00
1.00
1.00
0.00
0.00
0.00
4.00
4.00
4.00
3.00
3.00
3.00
1.00
1.00
2.00
2.00
2.00
1.00
1.00
1.00
6.00
6.00
6.00
3.00
3.00
3.00
1.60
1.60
1.60
1.00
1.00
1.00
1.00
1.00
1.00
5.00
5.00
5.00
1.00
1.00
1.00
2.00
2.00
2.00
3.00
3.00
3.00
1.00
1.00
1.00
3.00
3.00
3.00
3.00
3.00
3.00
2.00
2.00
2.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
2.00
2.00
1.00
1.00
1.00
2.00
2.00
2.00
1.00
1.00
1.00
7.00
7.00
7.00
5.00
5.00
5.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
6.00
7.00
7.00
1.00
1.00
1.00
20.00
20.00
20.00
1.00
1.00
1.00
3.00
3.00
3.00
1.00
1.00
1.00
8.00
8.00
8.00
1.00
1.00
1.00
2.00
2.00
2.00
5.00
5.00
5.00
4.00
4.00
4.00
4.00
4.00
4.00
1.00
1.00
1.00
6.00
6.00
6.00
5.00
5.00
5.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
6.00
6.00
6.00
0.00
0.00
0.00
1.00
1.00
1.00
118
Senior Building Inspector

Senior Drafting Technician
Senior Electrical Supervisor
Senior Equipment Supervisor
Senior Planner
Senior Public Works Supervisor
Senior Solid Waste Supervisor
Service Technician
Sewer Maintenance Assistant Supervisor
Skilled Laborer
Solid Waste Loader Operator
Solid Waste Supervisor
Solid Waste Truck Driver
Solid Waste Worker
Solid Waste/Recycling Manager
Supervising Civil Engineer
Supervising Traffic Engineeer
Survey Technician
Tractor Trailer Driver
Traffic Engineering Assistant
Traffic Maintenance Supervisor
Traffic Maintenance Worker I
Traffic Maintenance Worker II
Transportation Manager
Warehouse Operations Specialist
Weighmaster
Welder Mechanic
TOTAL PUBLIC WORKS
RENT STABILIZATION BOARD
Administrative Staff Assistant

Assistant Planner
Deputy Director Rent Stabilization Program
Executive Director Rent Board
Hearing Examiner
Senior Field Representative
Senior Hearing Examiner
Senior Legal Secretary
Staff Attorney I
Staff Attorney III
TOTAL RENT STABILIZATION BOARD
TOTAL AUTHORIZED FTEs
FY 2013
Actual
1.00
1.00
1.00
1.00
1.00
2.00
FY 2014
Actual
1.00
1.00
1.00
1.00
1.00
3.00
2.00
3.00
4.00
7.00
15.00
2.00
3.00
27.00
39.00
1.00
3.00
1.00
1.00
6.00
1.00
1.00
3.00
2.00
1.00
1.00
3.00
1.00
2.00
3.00
4.00
7.00
15.00
2.00
3.00
31.00
33.00
1.00
3.00
1.00
1.00
6.00
2.00
1.00
3.00
2.00
1.00
1.00
3.00
1.00
287.60
285.60
289.60
292.60
292.60
1.00
1.00
1.60
1.50
4.00
1.00
1.00
1.00
1.00
1.00
1.00
1.60
1.00
3.00
1.00
1.00
1.00
2.00
1.00
1.00
1.85
1.00
2.00
1.00
21.95
2.00
1.00
0.00
1.85
1.00
2.00
1.00
20.45
1.00
1.00
0.00
1.75
1.00
3.00
1.00
1.00
1.00
1.00
2.00
1.00
0.00
1.00
1.00
2.00
1.00
19.75
1.00
1.00
0.00
1.60
4.00
1.00
1.00
1.00
2.00
3.00
1.00
0.00
0.00
1.00
2.00
1.00
20.60
1.00
1.00
0.00
1.60
4.00
1.00
1.00
1.00
2.00
3.00
1.00
0.00
0.00
1.00
2.00
1.00
20.60
1449.62
1457.82
1470.19
1470.19
1456.71
FY 2015
FY 2016
FY 2017
Actual
Adopted Adopted
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
3.00
3.00
3.00
1.00
1.00
2.00
2.00
2.00
3.00
3.00
3.00
4.00
4.00
4.00
7.00
7.00
7.00
15.00
15.00
15.00
2.00
2.00
2.00
3.00
3.00
3.00
33.00
33.00
33.00
34.00
34.00
34.00
1.00
1.00
1.00
3.00
3.00
3.00
1.00
1.00
1.00
1.00
1.00
1.00
6.00
6.00
6.00
2.00
2.00
2.00
1.00
1.00
1.00
3.00
3.00
3.00
2.00
2.00
2.00
1.00
1.00
1.00
1.00
1.00
1.00
3.00
3.00
3.00
1.00
1.00
1.00
119119
120
120
FY 2016 & FY 2017 BUDGET BALANCING PLAN

The FY 2016 & FY 2017 Balancing Plan addresses the need to provide funding for
potential cost of living increases for employees while at the same time reduces
expenditures in certain special funds help them balance. The reductions spread across
many departments and different funding sources and eliminates 1 position over the two
years.
The Balancing Plan 2-Year total for the General Fund proposes $1.2 million in
measures through a combination of recurring cuts and new recurring revenues.
FY 2016 & FY 2017 Two-Year
Balancing Plan for the General Fund
(dollars in millions)
Balancing Plan
Reductions
Revenues
Total Balancing Plan
FY 2016
0.9
0.3
FY 2017
-
2- Year Total
0.9
0.3
1.2
The General Fund reductions are not expected to have any significant service impacts
or result in the elimination of programs. At the same time, they provide a potential
source of funds for a cost of living increase should labor negotiations result in one being
approved.
At the start of the FY 2016 & FY 2017 Biennial Budget Process, there were several
special funds that were going into deficit and needed to develop plans to address these
shortfalls. The following chart details the significant reduction amounts made in these
funds:
Fund
330
830
850
Significant Reductions to Special Funds

Name
Amount
Camps Fund
(278,966)
Sewer Fund
(170,772)
Building Purchases & Management
(122,285)
Total
$572,023
The balancing measures in these funds were a combination of cost shifts to stronger
and healthier funds and reductions in non-personnel expenditures. The Sewer Fund will
be conducting a rate increase process over the next few months. In the meantime,
capital expenditures in FY 2017 were reduced by $2.6 million to balance the fund in the
event the rate increase is not approved.
The Adopted Balancing Plan is summarized in the following charts over the next few
pages:
Summary by Department
Summary by Fund
121121
FY 2016 & FY 2017 BUDGET BALANCING PLAN
Summary by Department and Fund

Summary by Department and FTEs
Number of Eliminated Career Positions by Service Area
Following these charts is an Impact Summary section providing a description of the

reductions and changes by City service area. In developing their proposed reductions,
departments were asked to address the following questions:
1. Are we increasing the risk of fraud by making this budget cut?
2. Will this budget cut hamper our ability to provide the best and most timely
information we need for decision-making?
3. Does this budget cut impact our ability to provide oversight of grants, community
agencies, vendors, and staff performance?
In providing the details about their reductions and changes, they were asked once again
to provide answers to the questions above in these charts.
122
122
FY 2016 And FY 2017 Adopted Balancing Measures

Summary by Department
Department
City Attorney Total
City Auditor Total
City Clerk Total
City Manager Total
Economic Development Total
Finance Total
Fire Total
Health Housing & Community Services Total
Human Resource Total
Information Technology Total
Parks, Recreation & Waterfront Total
Planning Total
Police Total
Public Works Total
Grand Total
FY
2016
FTE
(2.13)
1.00
(1.13)
FY 2016
Expense
Amount
(20,923)
(18,551)
(15,017)
(7,626)
(194,049)
(26,493)
(17,998)
(51,069)
(257,320)
3,459,644
2,850,598
FY 2016
Revenue
Amount
46,204
250,000
633,140
929,344
FY
2017
FTE
-
FY 2017
Expediture
Amount
1,100,150
1,100,150
FY 2017
Revenue
Amount
991,487
991,487
Two Year
Total
(20,923)
(18,551)
(15,017)
(53,830)
(194,049)
(26,493)
(17,998)
(51,069)
(257,320)
(250,000)
2,986,488
2,081,238
123123

Summary by Fund
Fund
10 Total
55 Total
56 Total
61 Total
65 Total
85 Total
86 Total
150 Total
165 Total
178 Total
330 Total
369 Total
391 Total
392 Total
397 Total
450 Total
470 Total
610 Total
805 Total
820 Total
825 Total
830 Total
831 Total
833 Total
835 Total
840 Total
850 Total
860 Total
865 Total
866 Total
881 Total
958 Total
959 Total
964 Total
967 Total
Grand Total
124
Fund Name
General Fund
Health (General)
Targeted Case Management
Alameda County Tay Tip
Health (Short/Doyle)
Senior Nutrition (Title III)
C.F.P Title X
Vector Control Fund
Alameda County Grants
Family Care Support Program
Camps Fund
State Transportation Tax
Measure B Local Streets and Roads
Measure B Bike & Pedestrian
Measure F Alameda County VRF Streets and Roads
Parks Tax
Capital Improvement
Shelter+Care HUD
Zero Waste
Marina Fund
Sewer Fund
Clean Storm Water
Off-Street Parking
Parking Meter
Equipment Replacement
Equipment Maintenance
Building Maintenance
Public Liability
Health State Aid Realignment Trust
Tobacco Control Trust
Alameda Abandoned Vehicle Abatement Authority
Bio-Terrorism Grant
FY
2016
FTE
-
(1.13)
(1.00)
1.00
(1.13)
FY 2016
Expense
Amount
(893,649)
(22,416)
15,466
(4,659)
19,443
3,005
(1,244)
(2,984)
(4,444)
(5,174)
(278,966)
138,949
(8,685)
10,000
108,844
(375)
(17,383)
5,981
846,812
(32,087)
(170,772)
130,000
452,516
1,557,237
845,175
(122,285)
81,442
109,959
(22,203)
39,270
71,726
(7,855)
12,190
(2,236)
2,850,598
FY 2016
FY
Revenue
2017
Amount
FTE
296,204
(338,989)
191,660
10,329
49,344
(229,283)
927,260
130,000
(107,181)
929,344
-
FY 2017
Expediture
Amount
(38,885)
(38,885)
364,232
(28,524)
180,420
450,000
190,461
21,331
1,100,150
FY 2017
Revenue
Amount
-
954,324
37,163
991,487
Two Year
Total
(1,189,853)
(22,416)
15,466
(4,659)
19,443
3,005
(1,244)
(2,984)
(4,444)
(5,174)
(278,966)
439,053
(239,230)
(329)
(49,344)
108,844
593,140
33,938
5,981
(1,063,296)
(32,087)
(170,772)
452,516
1,737,657
1,295,175
138,194
81,442
109,959
(872)
39,270
71,726
(7,855)
12,190
(2,236)
2,081,238
124

Summary by Department and Fund
Department
City Attorney Total
City Auditor Total
City Clerk Total
City Manager Total
Finance Total
Fire Total
Fund
10 Total
881 Total
Fund Name
General Fund
Public Liability
10 Total
General Fund
10 Total
General Fund
10 Total
610 Total
General Fund
Capital Improvement
10 Total
General Fund
10 Total
General Fund
10 Total
833 Total
General Fund
10 Total
55 Total
56 Total
61 Total
65 Total
85 Total
86 Total
150 Total
165 Total
178 Total
805 Total
830 Total
958 Total
959 Total
964 Total
967 Total
Health Housing & Community Services Total
10 Total
Human Resource Total
10 Total
Information Technology Total
10 Total
330 Total
450 Total
825 Total
10 Total
833 Total
Planning Total
10 Total
840 Total
Police Total
10 Total
369 Total
391 Total
392 Total
397 Total
470 Total
610 Total
820 Total
830 Total
831 Total
833 Total
835 Total
840 Total
850 Total
860 Total
865 Total
866 Total
Public Works Total
Grand Total
General Fund
Health (General)
Targeted Case Management
Alameda County Tay Tip
Health (Short/Doyle)
Senior Nutrition (Title III)
C.F.P Title X
Vector Control Fund
Alameda County Grants
Family Care Support Program
Shelter+Care HUD
Sewer Fund
Health State Aid Realignment Trust
Tobacco Control Trust
Alameda Abandoned Vehicle Abatement Authority
Bio-Terrorism Grant
General Fund
General Fund
General Fund
Camps Fund
Parks Tax Fund
Marina Fund
General Fund
General Fund
Parking Meter
General Fund
State Transportation Tax
Measure B Local Streets and Roads
Measure B Bike & Pedestrian
Measure F Alameda County VRF Streets and Roads
Capital Improvement
Zero Waste
Sewer Fund
Clean Storm Water
Off-Street Parking
Parking Meter
FY 2016
Expense
Amount
(39,270)
39,270
(20,923)
(20,923)
(18,551)
(18,551)
(33,938)
33,938
(15,017)
(15,017)
(7,626)
(7,626)
(272,089)
78,040
(194,049)
(106,275)
(22,416)
15,466
(4,659)
19,443
3,005
(1,244)
(2,984)
(4,444)
(5,174)
5,981
2,984
71,726
(7,855)
12,190
(2,236)
(26,493)
(17,998)
(17,998)
(51,069)
(51,069)
(55,111)
(278,966)
108,844
(32,087)
(257,320)
(18,607)
18,607
(210,175)
210,175
(27,000)
138,949
(8,685)
10,000
(375)
(51,321)
846,812
(173,756)
130,000
355,869
1,557,237
635,000
(122,285)
81,442
109,959
(22,203)
3,459,644
2,850,598
FY 2016
FY
Revenue
2017
Amount
FTE
46,204
46,204
250,000
250,000
(338,989)
191,660
10,329
49,344
(229,283)
927,260
130,000
(107,181)
633,140
929,344
-
FY 2017
Expediture
Amount
(38,885)
(38,885)
364,232
(28,524)
180,420
450,000
190,461
21,331
1,100,150
1,100,150
FY 2017
Revenue
Amount
-
954,324
37,163
991,487
991,487
Two Year
Total
(39,270)
39,270
(20,923)
(20,923)
(18,551)
(18,551)
(33,938)
33,938
(15,017)
(15,017)
(53,830)
(53,830)
(272,089)
78,040
(194,049)
(106,275)
(22,416)
15,466
(4,659)
19,443
3,005
(1,244)
(2,984)
(4,444)
(5,174)
5,981
2,984
71,726
(7,855)
12,190
(2,236)
(26,493)
(17,998)
(17,998)
(51,069)
(51,069)
(55,111)
(278,966)
108,844
(32,087)
(257,320)
(18,607)
18,607
(460,175)
210,175
(250,000)
(27,000)
439,053
(239,230)
(329)
(49,344)
593,140
(1,063,296)
(173,756)
355,869
1,737,657
1,085,000
138,194
81,442
109,959
(872)
2,986,488
2,081,238
125125

Summary by Department and FTEs
Department
Public Works Total
Grand Total
126
FY
FY
2016 2017
FTE
FTE
(2.13)
1.00
(1.13)
-
126
127127
Minimal Impact
This will assume backup

responsibilities at the
Permit Service Center in
the absence of the Fire &
Life Safety Plans
Checker.
Fire Prevention
Inspector
(Civilian) 50%
Cost Share with
Permit
Service Center
Fund
PROGRAMATIC
IMPACTS
Reduce Fire
Suppression
Overtime Budget
PROPOSED
CHANGES
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING THIS
CUT? (Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND MOST
TIMELY
INFORMATION WE
NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
N
This position will

continue to provide fire
prevention inspection
services.
The Fire Department

will continue to provide
comprehensive fire
protection, emergency
medical services,
disaster preparedness,
and rescue and other
related services to the
community.
LOOKING FORWARD:
CORE
PROGRAMMATIC
ACTIVITIES
FIRE DEPARTMENT BUDGET IMPACT SUMMARY (FY 2016 & FY 2017)
BUDGET IMPACT SUMMARIES
128
128
No impact
No impact
Keep .78 FTE

Assistant
Management
Analyst vacant
PROGRAMATIC
IMPACTS
Shift 25% of a
Deputy City
Attorney III from
General Fund to
the Public Liability
Fund
City Clerk:
City Attorney:
PROPOSED
CHANGES
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING THIS
CUT? (Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND MOST
TIMELY
INFORMATION WE
NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
The City Clerks Department

hired an Assistant City Clerk
in FY 2014 after the AMA
became vacant. Filling the
Assistant City Clerk position
The City Attorneys Office will

continue to provide legal
advice to minimize liability
and ensure conformance to
legal constraints.
LOOKING FORWARD:
CORE PROGRAMMATIC
ACTIVITIES
Includes: City Attorney, City Clerk, City Manager, Economic Development, Finance, Human Resources, and
GENERAL GOVERNMENT BUDGET IMPACT SUMMARY (FY 2016 & FY 2017)
129129
Cost shift 20% of

an Associate
Management
Analyst from the
General Fund to
City Manager:
PROPOSED
CHANGES
No impact
PROGRAMATIC
IMPACTS
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING THIS
CUT? (Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND MOST
TIMELY
INFORMATION WE
NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
The City Managers Office

will continue to build and
maintain an effective City
government organization;
ensure the effective delivery
will help ensure that the

Clerks Department will
continue to provide oversight
for legislative proceedings,
elections, campaign finance
and administration of the
Records Management
Program
LOOKING FORWARD:
CORE PROGRAMMATIC
ACTIVITIES
130
130
Reduce
professional
Economic
Development:
the Capital
Improvement Fund
PROPOSED
CHANGES
Reduce ability to
expand or initiate new
PROGRAMATIC
IMPACTS
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING THIS
CUT? (Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND MOST
TIMELY
INFORMATION WE
NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
Economic Development will

continue to expand employment
of services; provide
management direction and
support for the planning,
implementation, and
evaluation of all city
programs; and ensure
coordination and consistency
in implementing policies and
programs approved by the
City Council.
LOOKING FORWARD:
CORE PROGRAMMATIC
ACTIVITIES
131131
marketing efforts and

support local
sustainable
businesses.
services contracts
for Economic
Development &
Sustainable
Development
Finance:
Reallocate a 1.0
No impact
FTE Revenue
Collection Manager
to a Senior
Accountant
PROGRAMATIC
IMPACTS
PROPOSED
CHANGES
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING THIS
CUT? (Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND MOST
TIMELY
INFORMATION WE
NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
The Finance Department will

continue to safeguard City
assets, maximize revenues,
manage the business of City
programs and provide
accurate, timely and
complete financial
information.
and business opportunities for

Berkeley residents,
entrepreneurs and property
owners
LOOKING FORWARD:
CORE PROGRAMMATIC
ACTIVITIES
132
132
Reduce NonPersonnel
expenditure
Human
Resources:
PROPOSED
CHANGES
Reduction in
expenditures
PROGRAMATIC
IMPACTS
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING THIS
CUT? (Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND MOST
TIMELY
INFORMATION WE
NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
The Human Resources

Department will continue to
ensure that the City employs
fair and equitable HR policies
and procedures; that
recruitment and hiring of
diverse and skilled applicants
is done on the basis of
individual qualifications and
that employees are provided
with ongoing development
opportunities.
LOOKING FORWARD:
CORE PROGRAMMATIC
ACTIVITIES
133133
Higher level work will

be allocated to the
existing managers
Allows for broader

scope of complex work
to be assigned to the
position
Reallocate 1.0 FTE

Applications
Programmer
Analyst I to a 1.0
PROGRAMATIC
IMPACTS
Eliminate 1.0 FTE

Senior Systems
Analyst
Information
Technology:
PROPOSED
CHANGES
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING THIS
CUT? (Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND MOST
TIMELY
INFORMATION WE
NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
The IT Department will

continue to deliver
innovative, secure,
environmentally sound, and
cost effective technologies to
support City government and
facilitate civic participation.
LOOKING FORWARD:
CORE PROGRAMMATIC
ACTIVITIES
134
134
FTE Applications
Programmer
Analyst II
Add 1.0 FTE
Applications
Programmer
Analyst II
PROPOSED
CHANGES
Creates an opportunity
to address backlog of
delayed projects
PROGRAMATIC
IMPACTS
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING THIS
CUT? (Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND MOST
TIMELY
INFORMATION WE
NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
A result of the reclassification

and addition of the
Applications Programmer
Analyst II will enhance
service of programmatic
activities and offset any
negative impact of the
elimination of the Senior
Systems Analyst.
LOOKING FORWARD:
CORE PROGRAMMATIC
ACTIVITIES
135135
The balance that has been carried

in a special fund will be close to
depleted by the end of the two year
cycle.
The reduction in professional

services will impact current staff
that will be able to engage these
services in fewer projects. The cut
Shift expenses to special

fund balance
Reduction in professional
services, shift to special fund
and decrease in youth hours
Housing & Community

Services:
Environmental Health:
The increase in special funds will

be used to absorb additional
expenses rather than expand or
strengthen services
PROGRAMATIC IMPACTS
Shift expenses to state and

county funding sources
Aging Services:
PROPOSED CHANGES
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING
THIS CUT?
(Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND
MOST TIMELY
INFORMATION
WE NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
LOOKING FORWARD:
CORE PROGRAMMATIC
ACTIVITIES
HEALTH, HOUSING & COMMUNITY SERVICES BUDGET IMPACT SUMMARY (FY 2016 & FY 2017)
136
136
Additional expected revenue will be

available to strengthen or expand
existing programs.
Shift expenses to anticipated

increase in special fund
Mental Health:
Additional expected realignment

revenue will be available to
strengthen or expand existing
programs.
will result in the reduction of

approximately 1,000 hours of work
for Youth Works participants. This
will be achieved either through
fewer participants or minimally
fewer hours per participant.
PROGRAMATIC IMPACTS
Shift expenses to anticipated

increase in special fund
Public Health:
PROPOSED CHANGES
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING
THIS CUT?
(Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND
MOST TIMELY
INFORMATION
WE NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
LOOKING FORWARD:
CORE PROGRAMMATIC
ACTIVITIES
HEALTH, HOUSING & COMMUNITY SERVICES BUDGET IMPACT SUMMARY (FY 2016 & FY 2017)
137137
Eliminate two vacant
Recreation Programs:
Reallocate a Landscape
Architect position to an
Major Maintenance and

Capital Programs:
PROPOSED CHANGES
Consolidates
Increases the
Departments
capacity to manage
large, complex capital
& major maintenance
projects, & leverage
resources to complete
priority work.
PROGRAMATIC
IMPACTS
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING THIS
CUT? (Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND MOST
TIMELY
INFORMATION WE
NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS BUDGET

CUT IMPACT OUR
ABILITY TO PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
The Department will continue
The Department has a

substantial backlog of
deferred maintenance of
existing facilities. The recent
passage of Measure F will
increase funding available
for both capital work and
recurring maintenance
activities.
LOOKING FORWARD:
CORE PROGRAMMATIC
ACTIVITIES
PARKS, RECREATION & WATERFRONT BUDGET IMPACT SUMMARY (FY 2016 & FY 2017)
138
138
PROGRAMATIC
IMPACTS
management and
supervision of camp
programs and
responsibilities at the
Recreation Program
Supervisor level
Camp programs have

been reconfigured for
the 2015 and 2016
summer seasons.
PROPOSED CHANGES
Camp Manager positions
Decrease hourly staff

costs for the Echo Lake
camp programs
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING THIS
CUT? (Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND MOST
TIMELY
INFORMATION WE
NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS BUDGET

CUT IMPACT OUR
ABILITY TO PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
to evaluate program
structure as well as content,
and work to strategically
reduce overhead costs while
maintaining direct service to
camp program participants.
During the planning and
rebuilding of the Tuolumne
Camp, the long-term staffing
structure will be re-evaluated
to best serve participant
needs.
LOOKING FORWARD:
CORE PROGRAMMATIC
ACTIVITIES
139139
To balance the Camps

Fund, the Department
has proposed several
cost shifts.
PROPOSED CHANGES
The proposed cost

shifts align
administrative and
supervisory costs with
restructured camp
program activities.
Post camp
assessments will be
conducted to evaluate
the impact on service
delivery.
PROGRAMATIC
IMPACTS
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING THIS
CUT? (Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND MOST
TIMELY
INFORMATION WE
NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS BUDGET

CUT IMPACT OUR
ABILITY TO PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
LOOKING FORWARD:
CORE PROGRAMMATIC
ACTIVITIES
140
140
Eliminate one vacant

Marina Assistant position
Marina Programs:
Increase funding for

hourly, intermittent
staffing in the Landscape
and Forestry Divisions
Landscape Services
Programs:
PROPOSED CHANGES
Decreases staffing for

the Marina
Operations Division
from 4 Marina
Provides increased
services for
maintenance of park
facilities before and
after peak use
periods and on
evenings and
weekends
PROGRAMATIC
IMPACTS
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING THIS
CUT? (Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND MOST
TIMELY
INFORMATION WE
NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS BUDGET

CUT IMPACT OUR
ABILITY TO PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
The Department is working

to manage a structural deficit
in the Marina Fund. The
proposed balancing strategy
The Department continues to

focus staffing and resource
strategies on enhancement
of both the appearance and
functionality of park facilities
to improve park experience
for users.
LOOKING FORWARD:
CORE PROGRAMMATIC
ACTIVITIES
141141
PROPOSED CHANGES
Assistants to 3. Work
will be reallocated to
existing staff as part
of the Departments
restructuring
PROGRAMATIC
IMPACTS
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING THIS
CUT? (Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND MOST
TIMELY
INFORMATION WE
NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS BUDGET

CUT IMPACT OUR
ABILITY TO PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
will reduce recurring load on

this fund.
LOOKING FORWARD:
CORE PROGRAMMATIC
ACTIVITIES
142
142
PROGRAMATIC
IMPACTS
None. The cost shift

reflects the current
and projected change
in work duties.
PROPOSED
CHANGES
11% cost shift of

a Senior Planner
position from
General Fund to
the Permit
Service Center
Fund
ARE WE
INCREASING
THE RISK
OF FRAUD
BY MAKING
THIS CUT?
(Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND
MOST TIMELY
INFORMATION
WE NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
N
The Planning and

Development, Land
Use division will
continue to staff various
commissions, provide
effective review and
timely issuance of
discretionary permits.
LOOKING
FORWARD: CORE
PROGRAMMATIC
ACTIVITIES
PLANNING & DEVELOPMENT BUDGET IMPACT SUMMARY (FY 2016 & FY 2017)
143143
Shift Two Parking

Enforcement Officers
Inter-Fund Transfer:
False Alarms
New Revenue:
PROPOSED
CHANGES
No programmatic
impact
New intrusion device

permit and increase in
false alarm fines to be
instituted. Third party
vendor will assist with
development of
ordinance to require
alarm permits,
manage permitting
process, invoice and
collect for false
alarms on the City's
behalf.
PROGRAMATIC
IMPACTS
ARE WE
INCREASING
THE RISK
OF FRAUD
BY MAKING
THIS CUT?
(Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND
MOST TIMELY
INFORMATION
WE NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
POLICE BUDGET IMPACT SUMMARY (FY 2016 & FY 2017)
Shifting two PEOs from the

general fund to the parking
Decrease officer responses

to calls for false alarms, as
well as staff time in
processing false alarm
responses, billing and all
administrative tasks.
Improve services to
community members with
intrusion devices
LOOKING FORWARD:
CORE
PROGRAMMATIC
ACTIVITIES
144
144
from the General Fund to

Parking Fund
PROPOSED
CHANGES
POLICE BUDGET IMPACT SUMMARY (FY 2016 & FY 2017)

PROGRAMATIC
ARE WE
WILL THIS
DOES THIS
IMPACTS
INCREASING BUDGET CUT
BUDGET CUT
THE RISK
HAMPER OUR
IMPACT OUR
OF FRAUD
ABILITY TO
ABILITY TO
BY MAKING
PROVIDE THE
PROVIDE
THIS CUT?
BEST AND
OVERSIGHT OF
(Y/N)
MOST TIMELY
GRANTS,
INFORMATION
COMMUNITIES
WE NEED FOR
AGENCIES,
DECISION
VENDORS, AND
MAKING? (Y/N)
STAFF
PERFORMANCE?
(Y/N)
fund will not affect

productivity or revenue.
LOOKING FORWARD:
CORE
PROGRAMMATIC
ACTIVITIES
145145
PROGRAMATIC
IMPACTS
Change will be
incorporated in
division goal to
reduce overtime
costs.
No impact to
services or program;
funding being
realigned with
services provided.
Due to anticipated
decrease in
maintenance
services as the
result of the LED
Street Light
Conversion project,
there is no
PROPOSED
CHANGES
Reduce Zero
Waste overtime in
anticipation of
projected salary
increases
Cost shift to
realign Electrical
staff with the
funds whose work
they will support.
Cost shifts 1.50
FTE Electrician to
Streetlight
Assessment
District Fund and
freeze the vacant
positions.
N.
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND
MOST TIMELY
INFORMATION
WE NEED FOR
DECISION
MAKING? (Y/N)
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING
THIS CUT?
(Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
N
PUBLIC WORKS BUDGET IMPACT SUMMARY (FY 2016 & FY 2017)
Service needs will be

continually monitored
and reviewed as FY
2016 will be the first full
Fiscal Year of the LED
St Light Conversion.
Staff will be funded by

the revenue sources
that correspond to their
assignments.
LOOKING
FORWARD: CORE
PROGRAMMATIC
ACTIVITIES
146
146
Addition of debt
service payment
to California
Energy
Commission
(CEC)
Addition of 1.00
FTE Janitor
PROPOSED
CHANGES
Annual principal and

interest payments of
CEC loan from the
LED Streetlight
Conversion project.
anticipated impact to
services or program.
New position to help
with restoring
Janitorial service
level.
PROGRAMATIC
IMPACTS
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING
THIS CUT?
(Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND
MOST TIMELY
INFORMATION
WE NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
Continued additional
expense to the Street
Light Assessment Fund
(duration of 7 to 10
years).
Better service and

flexibility to the
Janitorial services unit
of the Facilities
Maintenance program
LOOKING
FORWARD: CORE
PROGRAMMATIC
ACTIVITIES
147147
PROGRAMATIC
IMPACTS
Lower energy
expenses
anticipated as a
result of the LED
Street Light
Conversion project.
Based on historical
actuals, no
significant impact as
long as service
remains at historical
levels.
PROPOSED
CHANGES
Decrease
electricity and gas
expenses in Street
Light Program.
Reduction of
miscellaneous
professional
services in Street
Light Program.
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING
THIS CUT?
(Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND
MOST TIMELY
INFORMATION
WE NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
N
Continued service at
current and historical
levels unless service
needs increase.
Projected ongoing
lower energy expenses
in Street Light Program.
LOOKING
FORWARD: CORE
PROGRAMMATIC
ACTIVITIES
148
148
PROGRAMATIC
IMPACTS
Increase based on
higher than baseline
historical actuals,
plus increase in
CMA contract in FY
2016.
Increase based on
historical actuals, no
long as service
levels.
PROPOSED
CHANGES
Increase in
miscellaneous
professional
services expenses
in the Off-Street
Parking program.
Increase in
maintenance
services, credit
card fees, other
purchased
services and
machinery
equipment
budgets in the OffStreet Parking
program.
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING
THIS CUT?
(Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND
MOST TIMELY
INFORMATION
WE NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
N
Finally aligning adopted

budget to historical
actuals. FY 2016 onetime increase for CMA
contract to help
complete the Center
Street Garage
Reconstruction project.
needs increase.
LOOKING
FORWARD: CORE
PROGRAMMATIC
ACTIVITIES
149149
PROGRAMATIC
IMPACTS
Decrease based on
historical actuals, no
long as service
levels.
Increase based on
historical actual, no
long as service
levels.
PROPOSED
CHANGES
Decrease in
utilities, rentals,
and supplies
budgets in the OffStreet Parking
program.
Increase in bank
credit card fees in
the Parking Meter
program.
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING
THIS CUT?
(Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND
MOST TIMELY
INFORMATION
WE NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
N
needs increase.
needs increase.
LOOKING
FORWARD: CORE
PROGRAMMATIC
ACTIVITIES
150
150
PROGRAMATIC
IMPACTS
Replacement meters
and pay stations
needed.
Increase based on
historical actuals. No
long as service
levels stays at
historical levels.
PROPOSED
CHANGES
Addition of onetime funding for

multi-space pay
station meter
upgrades.
Increase in the
other purchased
services budget in
the Building
Purchases and
Management
program.
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING
THIS CUT?
(Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND
MOST TIMELY
INFORMATION
WE NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
N
Meter upgrades and

replacements are
necessary every 8
years or so to the
Parking Meter program.
A meter replacement
reserve program is
being established.
needs increase.
LOOKING
FORWARD: CORE
PROGRAMMATIC
ACTIVITIES
151151
Decrease based on
historical actual. No
long as service
levels stays at
historical levels.
Increase based on
long as service
levels stays at
historical levels.
Decrease in the
budget for
purchased
professional and
technical services
in the Building
Purchases and
Management
program.
Increase in the
budget for
purchased
professional and
technical services
in the Building
Maintenance
program.
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING
THIS CUT?
(Y/N)
PROGRAMATIC
IMPACTS
PROPOSED
CHANGES
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND
MOST TIMELY
INFORMATION
WE NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
N
needs increase.
needs increase.
LOOKING
FORWARD: CORE
PROGRAMMATIC
ACTIVITIES
152
152
PROGRAMATIC
IMPACTS
Decrease based on
long as service
levels stays at
historical levels.
PROPOSED
CHANGES
Decrease in the
budget for outside
janitorial services
budget in the
Building
Maintenance
program.
ARE WE
INCREASING
THE RISK OF
FRAUD BY
MAKING
THIS CUT?
(Y/N)
WILL THIS
BUDGET CUT
HAMPER OUR
ABILITY TO
PROVIDE THE
BEST AND
MOST TIMELY
INFORMATION
WE NEED FOR
DECISION
MAKING? (Y/N)
DOES THIS
BUDGET CUT
IMPACT OUR
ABILITY TO
PROVIDE
OVERSIGHT OF
GRANTS,
COMMUNITIES
AGENCIES,
VENDORS, AND
STAFF
PERFORMANCE?
(Y/N)
N
needs increase.
LOOKING
FORWARD: CORE
PROGRAMMATIC
ACTIVITIES
CITY ATTORNEYS OFFICE

MISSION STATEMENT
The mission of the City Attorneys Office is to ensure that the City operates within legal
constraints and minimizes its legal liability while accomplishing its goals as determined
by the City Council and voters. The office strives to advance the Citys legal interest by
aggressively prosecuting and defending civil actions or by settling claims and suits,
based on an impartial evaluation of their merits, and by giving impartial advice to staff.
ORGANIZATION CHART
City Attorney
Legal Advice &

Litigation
153153

Major Accomplishments FY 2014 & FY 2015
Litigation/Claims
Obtained favorable settlement of lawsuit challenging West Street bike path, that
eliminates possibility of future revocation of the easement
Obtained favorable settlement in library construction litigation (Arntz)
Obtained dismissal of case alleging police misconduct in Hickman v. Bashan, et

al.
Obtained dismissal of case alleging police misconduct in Andrews v. City of

Berkeley
Obtained favorable final judgment in case alleging police misconduct in Goldstein

v. Bjeldanes
Assisted with litigation against and settlement negotiation with DOF challenging
DOFs disapproval of redevelopment dissolution actions
Successfully defended challenge to Residential Preferential Parking ordinance
Kept claims and judgments payouts to $705,421 in FY 2014 and under $120,000
for the first half of FY 2015
Nuisance Abatement/Code Enforcement
154
Successfully defended permanent injunction against U-Haul in nuisance

abatement action, and obtained $140,000 attorney fee award
Successfully defended three lawsuits challenging Citys ability to pursue

nuisance abatement against illegal marijuana operation
Rehabilitation of McGee/Dwight completed through receivership, successfully

defended two lawsuits challenging abatement and receivership actions
Brought suit against long-time drug house and negotiated permanent stipulation
with occupants to eliminate drug use and sales and problematic behavior
Assisted BPD with closure of problem property at 2230 Byron Street
Assisted Building and Safety Division with renewed URM enforcement
Conducted citation training for Marina and Public Works staff
154
Completed successful administrative proceedings to abate 40 Acres marijuana

operation
Legislation
Drafted several ballot measures for November 2014 election
Assisted Building and Safety Division with 2013 uniform code adoption cycle
Worked with Public Health on amendments to the Tobacco Control Ordinance,

including Smoke free Multi Unit Housing, prohibition on sales of tobacco products
at pharmacies, and regulating e-cigarette use
Transactions
Negotiated return of 125-127 University (formerly Akol Building) to City after

expiration of ground lease and facilitated entering into new leases with tenants
Negotiated & drafted leases for YMTC to use the former bird rescue and model
boat buildings as rehearsal space for youth musical theatre program
Worked with Deputy City Manager to restructure Telegraph-Channing Mall

merchants rents and leases, and to hire property manager
Drafted lease for use of City Hall Annex
Clarified various possessory interest taxes for tenants of Citys buildings
Programs
Provided extensive legal assistance to Health Divisions during merger and

integration of Health Department and Housing & Community Services
Department
Completed negotiations with EPA for 30-year consent decree governing sanitary
sewer program
Completed medical marijuana licensing ordinance and procedures
Key Objectives for FY 2016 & FY 2017
Successfully defend lawsuits

Provide advice on tax and other revenue measures, and draft ballot measures for
November 2016 election
155155
Work closely with Planning Department and provide timely support on major project
applications and planning efforts
Develop medical marijuana cultivation ordinance and help implement dispensary
licensing program
Maintain high level of timely support for other departments with respect to programs
and transactions
Conduct regular trainings for staff concerning Brown Act, Public Records Act,
subpoenas, enforcement, and other issues of general interest
Continue active role in Labor Relations Coordinating Committee
Continue active role in contract negotiations
Work with City Managers Office and Planning Department to improve nuisance
abatement/code enforcement
Continue to support windup of Redevelopment Agency
Significant Changes from Prior Years Budget
156
Shift 25% of a Deputy City Attorney III from the General Fund to the Public Liability
Fund
156
CITY ATTORNEY'S OFFICE FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
EXPENDITURES
By Type:
Salaries and Benefits

Services and Materials
Capital Outlay
Internal Services
Indirect Cost Transfer
By Division:
Administration
Legal Advice & Litigation
By Fund:
General Fund
Public Liability
Other
General Fund FTE

Total FTE
2,360,944
989,596
9,007
82,750
2,515,390
1,316,665
2,016
82,675
2,498,781
657,393
4,422
84,542
2,515,614
1,394,679
5,790
85,142
2,554,391
1,394,679
5,790
85,142
3,442,297
3,916,746
3,245,138
4,001,225
4,040,002
354,252
3,088,045
3,442,297
362,012
3,554,734
3,916,746
364,068
2,881,070
3,245,138
329,393
3,671,832
4,001,225
333,294
3,706,708
4,040,002
2,212,760
1,165,105
64,432
2,220,327
1,629,793
66,626
2,288,013
871,784
85,341
2,225,084
1,704,680
71,461
2,255,910
1,711,563
72,529
3,442,297
3,916,746
3,245,138
4,001,225
4,040,002
9.50
12.00
9.50
12.00
9.50
12.00
9.00
12.00
9.00
12.00
157157
158
158
CITY AUDITORS OFFICE

MISSION STATEMENT
Our mission is to be a catalyst for improving City government. Our audits, conducted
in accordance with Government Auditing Standards, promote efficiency,
effectiveness, and accountability. We provide objective, timely, and accurate
information about City program performance to the public, as well as to Council,
management, and staff. Our public reporting of recommendations for improvement
helps Berkeley residents hold City government accountable for stewardship of public
resources.
ORGANIZATION CHART
CITY OF BERKELEY
VOTERS
CITY AUDITOR
PERFORMANCE
AUDIT
PAYROLL
AUDIT
159159

Department Overview
Performance Audit Division
Our elected City Auditor reports to and is accountable to the City of Berkeley voters.
We perform our audits in accordance with Government Auditing Standards and
make them publically available on our web site at: www.CityofBerkeley.info/Auditor.
We independently assess whether City funded services and operations:
Are managed properly.

Achieve their objectives and desired outcomes.
Are provided efficiently, effectively, and equitably.
We also provide consulting services, and fraud prevention and detection training.
Payroll Audit Division
We are responsible for examining and monitoring City payroll. We closely monitor for
accuracy, accountability, and compliance with federal and state regulations, City
policies, procedures, and MOUs. Our independent review prevents fraud and
ensures compliance.
Major Accomplishments FY 2014 & 2015

Performance Audit Division Accomplishments
160
We succeeded in our goal to improve City operations, save money, promote

transparency and accountability, and deter fraud by issuing seven audits that
provided City Council, City management, and the public with independent and
objective information on the economy, efficiency, and effectiveness of City
programs, activities, and services. Our reports identified how City management
can:
o Prevent theft of City funds
o Achieve the Citys zero waste goals
o Improve revenue collection
o Reduce workplace injuries
o Prevent unnecessary overtime
o Manage compensatory time
o Monitor performance
o Ensure equitable customer service
o Manage and monitor contracts
We rigorously followed up on our open recommendations to ensure
implementation. Our efforts prompted City management and City staff to
successfully close 62 outstanding recommendations.
We improved our audit practices by focusing our audits on uncovering the root
cause of performance shortfalls; making stronger recommendations that
160
strengthen operations and procedures on a citywide basis; and using existing

data to drive decision making and improve performance.
We completed an extensive review and assessment of our nonaudit services to
ensure our independence, eliminate interdepartmental redundancies, and
strengthen our adherence to government auditing standards.
Payroll Audit Division Accomplishments
We developed and continue to expand on an online tracking system that enables

us to better monitor all City Workers Compensation (WC) cases, past and
present. We also developed a comprehensive WC Payroll Manual designed
specifically to help City staff navigate the complex City and state rules and
regulations that govern WC payments.
We provided advice and training to departmental payroll staff on payroll and
benefits requirements of the seven employee MOUs. Our efforts helped to
improve accuracy, timeliness, and transparency of employee compensation.
We achieved major improvements in accuracy by reducing the number of errors
made by operating department staff entering personnel data into the payroll data
base. We improved quality control by providing training to staff responsible for
payroll and budget transactions. We made these improvements in collaboration
with Human Resources.
We identified requirements for a new electronic time and attendance system and
explored replacement of the FUND$ payroll module, with assistance from a
consultant and City departments. Moving to an electronic system will allow us to
eliminate paper-based time cards, which will decrease errors and increase
efficiency.

Performance Audit Division Key Objectives
Provide reliable and objective reports and information about City programs,
activities, and services.
Help City staff and management improve program effectiveness and efficiency.
Identify system improvements that will reduce risks, remove manual processes,
eliminate redundancies, and ensure the validity and accuracy of data.
Identify policies, practices, and procedures that will help the City achieve its
objectives and goals, avoid unnecessary costs, enhance revenue collection, and
provide excellent customer service.
Train City employees on their responsibility to avoid and report fraud, waste, and
abuse of City resources.
161161
Actively work with departments and the City Manager to identify and remove
barriers to successful implementation of audit recommendations.
Payroll Audit Division Key Objectives
Replace the Citys manual timekeeping system with a state of the art electronic
time and attendance reporting system. Time entry software will: improve tracking
cost and labor distribution; reduce employee time reporting errors and time
supervisors need to verify hours reported; and eliminate the cost of storing paper
time cards. Accounting for grants accounting, billing, and projects will be
streamlined.
Continue research and act as project manager to replace our outdated and multipatched SunGard/HTE FUND$ Payroll Module and possibly other FUND$
modules with a modern integrated system incorporating advanced technology
and far greater capabilities.
Initiate compliance with the new federal Patient Protection and Affordable Care
Act information reporting requirements. Under the Employer Shared
Responsibility Provisions of the Act, employers are required to report certain
information on the employees W-2 forms to the IRS starting in 2016.
Continue to work with departments to improve the accuracy of documents
submitted to Payroll Audit for payment. We must comply with federal and state
laws, MOUs and City Administrative Regulations. Getting it right the first time will
save time, cost, and effort for everyone involved.
162
Payroll and administrative staff will provide temporary assistance to other

departments if needed to achieve the requested 1 percent General Fund
reduction. Although the City Manager has requested across the board permanent
cuts to most General Fund budgets, we are recommending only a temporary
reduction for our office. This is in line with our previous recommendations
regarding the risks of cutting oversight and support services without decreasing
workload.
As we recommended and Council approved in October 2012, the City Manager
has asked all department directors to disclose the fraud risks, decision-making
risks, and oversight risks associated with their proposed budget cuts. One
specific risk of current budget constraints would be underfunding the staff costs
of replacing FUND$ modules, so it will be important to confirm that budget is
available if needed.
We set aside $321,002 from prior year budgets, and some savings from FY
2015, to implement electronic time entry and contribute toward fund replacement
of the FUND$ payroll module, and for consulting costs for performance audit
work. We also set aside $30,000 in 2015 savings for a payroll related capital
expenditure.
162
CITY AUDITOR'S OFFICE FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
EXPENDITURES
By Type:

Services and Supplies
Capital Outlay
Internal Services
By Division:
Administration
General Audit
Payroll Audit
By Fund:
General Fund
Workers' Compensation
Other Funds
General Fund FTE

Total FTE
1,909,010
75,068
1,524
58,654
1,973,784
32,406
510
58,654
1,861,498
41,049
1,129
58,660
2,114,071
70,139
6,453
79,711
2,147,216
69,489
7,153
79,661
2,044,256
2,065,354
1,962,336
2,270,374
2,303,519
353,896
781,688
908,672
339,861
818,521
906,972
349,579
662,860
949,897
371,897
878,632
1,019,845
377,651
890,508
1,035,360
2,044,256
2,065,354
1,962,336
2,270,374
2,303,519
1,924,656
119,600
1,925,222
140,132
1,831,294
131,042
2,116,882
153,492
2,147,259
156,260
2,044,256
2,065,354
1,962,336
2,270,374
2,303,519
12.30
13.00
12.00
13.00
12.10
13.00
12.50
13.50
12.50
13.50
163163
164
164
CITY CLERK DEPARTMENT

MISSION STATEMENT
Provide Citywide oversight for legislative proceedings and professional support to
the City Council, City Manager and City Staff. As the Elections Official and Filing
Officer, administer municipal elections, campaign finance and conflict of interest
regulations.
As the Records Manager, administer the Citywide Records
Management Program to maintain integrity of documented actions of the
legislative bodies, and accessibility to the public. Perform all mandated functions
under the United States Constitution, the Constitution of the State of California,
State Codes, the Charter of the City of Berkeley, and the Berkeley Municipal
Code.
ORGANIZATION CHART
City Clerk
City-Wide Records Program
Public Information
Electronic Records
Agenda
Legislative History
Municipal Code
Elections
Campaigns
Commissions
Administration
The following information is easily accessible on the Citys Website at

http://www.CityofBerkeley.info/Clerk
Berkeley Municipal Code and City Charter
City Ordinances and Charter provisions
Public Records Index and Records Online Search
Provides a searchable index of City records, including Resolutions and
Ordinances, Minutes, Contracts, and Election Results along with the Citys
policy on Records and access to information.
Council ePacket and Videostream
Includes links to the complete agenda reports and live streaming and
archived videos of City Council meetings.
Election Information
Includes general Election Information, Calendars, Ranked Choice Voting, and
Campaign Finance Information (BERA, Campaign Disclosure Statements).
Commission Information
Commissioners Manual, Roster of Commissioners, Application Information,
Commissioner Training Workshop Video and Materials.
165165

Department Overview
Council and Commission Support
City Clerk staff prepares the Council agendas and agenda packets for the City
Council, the Successor Agency to the Redevelopment Agency, and the Joint
Powers Financing Authority, provides for the captioning and indexing of meeting
video streams. The City Clerk administers the commission appointment process,
maintains the information regarding the commission rules and regulations, and
serves as an advisor for commission secretaries.
Legislative History
The City Clerk attends the meetings of the City Council, the Successor Agency to
the Redevelopment Agency, and the Joint Powers Financing Authority, and
maintains the legislative history of the City, including the Charter and the
Municipal Code.
Public Information and Records
The Department provides general information and services to the public
including: 1) administration of the Domestic Partnership Registry; 2) codification
of the Municipal Code; and 3) a Guide for the Public on How to Access
Information and Records. Citizens are welcome to visit the City Clerk
Department to research and review legislative, candidate and ballot measure
information, campaign and conflict of interest filings, and other public information.
City Clerk staff maintain a broad range of information on the Citys website at
http://www.cityofberkeley.info/clerk/.
Citywide Records Management
The City Clerk is the Records Manager for the City and as such, maintains the
Citys Records Retention Schedule and provides departments with guidance on
the best practices of records management. The City Clerk contracts with an offsite records storage facility where inactive City records are stored.
Campaign and Conflict Law
The City Clerk is the local Filing Officer for the State of California. All local
campaign committees are required to file campaign statements with the City
Clerk. All designated employees, elected officials and appointed commissioners
are required to file conflict of interest statements with the City Clerk. The City
Clerk maintains regulations and forms under the States Political Reform Act and
Berkeleys Election Reform Act.
Elections
The City Clerk is the Election Official and administers the Citys elections
including: 1) the nomination process for candidates; 2) processing of petitions
and ballot measures; 3) coordination with the Alameda County Registrar of
Voters for regular elections; and 4) conducting special elections.
166
166

Implemented the Paperless Agenda Packet Program using iPads. Saves

approximately 127,000 pieces of paper annually and increases productivity
and efficiency.
Became a Passport Acceptance Facility. Provides a valuable service to the
community and brings in approximately $25,000 per year in revenue.
Successful implementation of mandatory electronic filing of campaign
statements to facilitate greater public access to campaign finance information.
Implemented the FileTrail software system to increase the efficiency,
accountability, and accuracy of our physical records management program.
Entered into a contract for OnBase, a new software system to replace the
outdated agenda workflow software and the outdated digital records system.
Administered November 2014 General Municipal Election for elected officers
and local ballot measures. Processed filing paperwork (signature in lieu of
filing fee process, nomination process) for over 20 prospective candidates,
processed and published to the web campaign statements for over 50
campaign committees. Administered ballot measure process, including
arguments and rebuttals, for 7 ballot measures and coordinated voter
pamphlet publication with County.
From June 2013-December 2014, staffed 80 Council meetings (including
Regular, Special and Closed Session meetings), and processed 660
resolutions and 81 ordinances.
Retrieved 664 boxes of records, processed 887 new records accessions, and
destroyed 781 boxes.
Processed 840 passport applications in calendar year 2014.

Records/Public Information:
The Records and Public Information Unit is responsible for the management and
operation of the Citywide Records Management Program, including the offsite
records storage facility and access to public records.
Maintenance and Administration of Records Online improve the searchable

online component of the Records Program which allows internal and external
customers to view public records.
Continued enhancement and efficiencies of the records management process
through technology.
Research and development for additional Citywide imaging projects.
Streamlining of Citywide Electronic Content Management System.
Destruction of eligible records pursuant to the Records Retention Schedule.
167167

Agenda/Legislative History/Berkeley Municipal Code:
The Agenda Unit is responsible for the management of the Citywide automated
agenda workflow process and the meeting management for the City Council,
Agenda Committee, and other boards that are comprised of a majority of
members of the City Council. Key objectives include:
Streamlining of Citywide Electronic Content Management System.

Improvement in the agenda workflow process through better technology.
Update and revisions of information materials for public meetings.
Elections/Campaigns/Commissions:
The Elections Unit is responsible for the administration of elections, the initiative
process, campaign reporting, conflict of interest disclosure, ethics training, and
the Citys commission member process. Key objectives include:
Continued outreach and training for the mandatory electronic filing process.
Enhancement of electronic filing system by engaging vendor in continuous
improvement process.
Additional revenues from providing passport services.

Higher election costs related to additional language requirements and
increased administrative costs.
In order to meet the General Fund budget reduction requirements, the City Clerk
Department deferred filling three vacant positions. The department will fill two
vacant positions in FY 2016 to meet program demands. One position will remain
vacant.
168
168
CITY CLERK FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
EXPENDITURES
By Type:

Capital Outlay
Internal Services
By Division:
City Clerk
Elections
By Fund:
General Fund
General Fund FTE

Total FTE
1,194,138
687,068
5,580
76,518
1,202,416
211,753
14,014
76,518
1,209,480
880,941
10,151
76,508
1,320,158
566,703
25,390
70,060
1,342,095
566,703
25,390
70,060
1,963,304
1,504,701
2,177,080
1,982,311
2,004,248
1,298,130
665,174
1,963,304
1,211,935
292,766
1,504,701
1,361,496
815,584
2,177,080
1,544,080
438,231
1,982,311
1,563,100
441,148
2,004,248
1,963,304
1,504,701
2,177,080
1,982,311
2,004,248
1,963,304
1,504,701
2,177,080
1,982,311
2,004,248
10.00
10.00
10.00
10.00
9.78
9.78
9.78
9.78
9.78
9.78
169169
170
170
CITY MANAGERS OFFICE

MISSION STATEMENT
As City of Berkeley employees, our mission is to provide quality services to our
diverse community; promote an accessible safe, healthy, environmentally sound
and culturally rich city; initiate innovative solutions; embrace respectful democratic
participation; respond quickly and effectively to neighborhood and commercial
concerns; and do so in a fiscally sound manner.
ORGANIZATION CHART
CITY MANAGER
BUDGET & FISCAL

MANAGEMENT
DEPUTY CITY MANAGER
OED
CODE ENFORCEMENT
POLICE REVIEW
COMMISSION
NEIGHBORHOOD
SERVICES
ANIMAL CARE
SERVICES
171171

Department Overview
Administration and Neighborhood Services
The Administrative Unit includes the City Manager and Deputy City Manager, as
well as three Assistants to the City Manager (including one who is the Citys Public
Information Officer and another who is the Citys Chief Resilience Officer), a Senior
Management Analyst (who handles Public Records Act requests to the City), and
three administrative staff who support the City Managers Office as well as the
Mayor and Council. This unit also includes the two staff members in Neighborhood
Services who work on Citywide and neighborhood problems with the City Council,
citizens, and external organizations and the Administrative Hearing officer, who
handles appeals on parking tickets and other administrative citations.
Berkeley Animal Care Services
Animal Care Services provides field services for the cities of Berkeley and Albany,
and shelters animals from Berkeley, Albany, Piedmont, and Emeryville. The
services include the enforcement of city ordinances related to animals, removal of
killed or injured wildlife, impoundment of stray pets, and investigation of animalrelated neglect, cruelty, nuisance and bite cases. The Citys shelter houses
domestic animals from the cities of Berkeley, Albany, Emeryville, and Piedmont
and provides not only a safe haven for these homeless pets, but also adoption
services, advice on animal-related topics, lost and found pet reports, and free or
low-cost spay/neuter vouchers for Berkeley residents dogs and cats.
Code Enforcement
The Code Enforcement Unit includes the Code Enforcement Supervisor, two Code
Enforcement Officers and one Assistant Planner. The unit is responsible for the
enforcement of violations of the Berkeley Municipal Code, including zoning
violations, graffiti, illegal businesses, blight, illegal units and accessory uses,
signage and illegal dumping.
Office of Budget and Fiscal Management
The Budget Office is responsible for the preparation, development and
management of the Citys Budget and for reviewing and analyzing all fiscal issues
that impact the City. The Budget Office also processes payroll for the Mayor and
Council, School Board, City Attorneys Office, City Clerks Office, Information
Technology, and Human Resources, in addition to all other units of the City
Managers Office.
172
Administration and Neighborhood Services

o Led multi-departmental efforts that led to the permanent resolution of longstanding problem properties;
172

o
o
o
o
o
o
Responded to calls about neighborhood problems and problem properties

and coordinated response efforts across departments;
Increased community engagement and partnerships with UC, including
Berkeley Project Day, Berkeley Project Month, and the annual Move
In/Move Out campaigns;
Produced and distributed Citys Annual Report on the services offered
throughout the lifespan of residents lives;
Responded to Public Records Act requests that required multidepartmental coordination.
Worked with a number of departments to implement recommendations and
close out at least half of all audits outstanding as of June 30, 2013.
Assisted the Berkeley Police Department in implementing use of the social
media service Nixle to enable better communication with the community.
Office of Budget and Financial Management:

o Managed the FY 2014 & FY 2015 Biennial Budget Process and FY 2015
Mid-Biennial Budget Update Process;
o Received Distinguished Budget Presentation Award from the Government
Finance Officers Association for the FY 2014 & FY 2015 Adopted Biennial
Budget and FY 2014 & FY 2015 Capital Improvement Budget Book
o Prepared the 2015 biennial report Projection of future liabilities including
a new section with long term revenue projections; and
o Held focused budget work sessions with the City Council on City
expenditures and revenues and budget issues facing the City.
Animal Care Services
o In 2014, the In-house veterinary clinic performed 576 procedures on shelter
animals. An average of 14 animals each month were treated for non
surgical medical ailments.
o In 2014, the shelter handled 709 cats, 1001 dogs, and 280 other animals
such as pocket pets and wildlife. 90% of the dogs and cats were adopted,
rescued, or returned to their owner/guardians.
o Approximately 450 field service calls are completed each month.
o Total volunteer hours in 2014 were 20,234 and averaged 415 hours per
week supporting animals and the shelter.
Code Enforcement
o Issued 4 notices for substandard and unsafe building
o Closed 1 illegal medical office
o Removed 4 illegal shipping containers used for residential purpose
o Closed 5 illegal cannabis grow operations in commercial districts
o Collected $69,000 in Special Assessment Liens
173173

Continue to plan for long term fiscal heath of the City of Berkeley including
assessing revenue measure opportunities for 2016;
Coordinate response to media inquiries to reduce burden on staff and increase
responsiveness;
Continue improvement of web content and functionality to improve access to
City information and services and enhance use of social media;
Receive the Distinguished Budget Presentation Award from the Government
Finance Officers Association for the FY 2016 & FY 2017 Adopted Biennial
Budget and FY 2016 & FY 2017 Capital Improvement Budget Book;
Increase community resilience by advancing readiness for natural disasters and
the impacts of climate change
174
The 1% Target Reduction was met by shifting 20% of an Associate

Management Analyst cost from the General Fund to the Capital Improvement
Fund
174
CITY MANAGER'S OFFICE FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
3,955,941
527,730
15,968
179,999
13,054
4,692,692
4,142,011
559,026
4,935
167,051
13,987
4,887,010
4,236,537
529,020
5,255
186,408
13,821
4,971,041
4,497,166
567,162
4,569,762
567,162
241,715
18,101
5,324,144
241,715
18,101
5,396,740
1,438,120
905,909
1,663,987
684,676
4,692,692
1,573,110
980,376
1,644,702
688,822
4,887,010
1,648,565
981,249
1,673,952
667,275
4,971,041
1,831,766
1,102,602
1,680,903
708,873
5,324,144
1,858,740
1,116,851
1,701,261
719,888
5,396,740
4,414,612
99,001
34,374
138,213
6,492
4,614,527
59,706
21,283
157,051
34,443
4,575,484
57,648
15,690
132,919
189,300
4,833,991
52,480
48,600
158,379
230,694
4,901,792
52,480
48,600
159,457
234,411
4,692,692
4,887,010
4,971,041
5,324,144
5,396,740
26.50
27.50
26.50
27.50
26.50
27.50
EXPENDITURES
By Type:

Capital Outlay
Internal Services
By Division:
Administration
Neighborhood Services
Animal Care Services
Budget & Fiscal Mgmt.
By Fund:
General Fund
Animal Shelter Fund
Zero Waste Fund
Other Funds
General Fund FTE

Total FTE
26.30
27.50
26.30
27.50
175175
176
176

MISSION STATEMENT
The purpose of the Office of Economic Development (OED) is to expand
employment and business opportunities for Berkeley residents, entrepreneurs
and property owners through business retention and attraction; to generate a
healthy business climate that maintains and enhances the environmental quality
of the City, produces tax revenues to support civic goals and provides goods and
services for the Berkeley populace; to support artistic and cultural activities for
the community and generate new arts resources; and to ensure equal
opportunities for minorities, women, and disabled persons in these endeavors.
ORGANIZATION CHART
Manager of
Economic
Development
Business
Services
Civic Arts
Program
177177

Department Overview
Business Services
The Business Services Division of OED works to grow, retain and attract
businesses in Berkeley, support new entrepreneurship and innovation in
emerging economic sectors, assist a variety of business organizations, merchant
groups and business improvement districts, and helps guide developers in
creating new commercial and mixed-use space. This Division also engages in a
variety of marketing and district identity efforts, policy development initiatives,
and promotion of sustainable business practices through assorted of programs
and services.
Civic Arts Program
The Civic Arts Division administers the 1.5% for Public Art Program, the Civic
Arts Grant Program and actively markets the arts through public receptions,
forums, workshops, publications and on-line tools. Staff works with the Civic Arts
Commission, the Berkeley Cultural Trust, Visit Berkeley, and the broader
business community to promote cultural tourism.
Provided significant business and development assistance to a number of

large, regionally-serving retail businesses that opened in Berkeley including
Whole Foods, Target and Sports Basement.
Worked to retain and expand Berkeleys automobile dealerships:
o Assisted new McKevitt Chrysler, Jeep, Dodge, Ram Dealership,
McKevitt 2700 Shattuck.
o Assisted Berkeley Honda in identifying opportunity sites in Berkeley
due to its need to relocate so that it was able to sign a new lease on
South Shattuck that will retain important tax base and jobs in Berkeley.
178
Built the branding and marketing strategy for the Berkeley Start-up Cluster
(BSC), a program designed to capture emerging U.C. Berkeley spin-outs and
promote Berkeley as a location for high growth companies. Products included
administration of the website (www.berkeleystartupcluster.com) and
production of a regular newsletter which includes event announcements, job
openings and news about Berkeley tech company successes. In the fall of
2014, over 140 job openings were recorded in Berkeley startup companies.
Provided ongoing organizing and facilitation of the Berkeley Start-up Cluster
Advisory Committee, which consists of technologists, tech-investors and
serial entrepreneurs who live in Berkeley and are committed to assisting local
start-ups and building Berkeleys innovation ecosystem.
Worked with Berkeleys 7 coworking spaces to promote shared workspaces
as viable options for many startups and entrepreneurs and promote
Berkeley as a center of coworking space in the region.
178
Worked with local partners to attract national coworking conference to

Berkeleys Downtown.
Worked with property owners to attract an internationally known coworking
space operator to lease over 40,000 square feet of empty office space in
Downtown.
Led organizing, branding and marketing work on behalf of
Berkeley/Emeryville BIO, the cluster of bioscience companies in Southwest
Berkeley and Emeryville. OED organizes meetups every other month with the
City of Emeryville (Berkeley hosts every other event) which includes cosponsorship from the East Bay Bio Medical Manufacturing Network and Bay
Bio.
Organized an 8 page insert in the San Francisco Business Times promoting
Berkeley/Emeryville BIO that generated great publicity. The insert has been
distributed on the web, at bioscience conferences and by the brokerage
community.
Organized a 28 page market positioning insert in the Business Times that
promotes Berkeleys special identity as a brilliant and booming city with
great traditions/opportunities for entrepreneurship and business success.
Generated new economic analysis of business conditions and reports
pertaining to: Telegraph Avenue, Berkeleys startup ecosystem, the Adeline
Corridor, and Berkeleys food and beverage sector.
Assisted local retailers to promote the West Berkeley Design LOOP a project
to market West Berkeley as a shopping destination for designers and home
owners working on home improvement projects.
Partnered with several community partners to generate successful
Chancellors Grant Applications:
- OED staff worked with Berkeley Design Advocates (BDA) and the
Telegraph Business Improvement District (BID) to successfully repurpose
a $100,000 grant for planning and implementation of high-impact
streetscape improvements.
- OED staff partnered with Lifelong Medical and the Citys Health Housing
and Community Services Department to generate funds that will facilitate
re-shelving of South Berkeley liquor stores for the purpose of adding
healthy products.
Staffed and facilitated the creation of a new BID in the Elmwood
neighborhood.
Managed the contracts of Berkeleys six business Improvement districts:
Downtown, North Shattuck, Elmwood, Telegraph, Solano Avenue and the
Citywide Tourism BID.
OED staff served on the Board and Finance Committee of the Downtown
Berkeley Association, as well as the Board and Executive Committee of the
Telegraph BID.
Worked with the Lorin Business Association in South Berkeley to provide
ongoing support and assist them with creation of their new organizational
structure. For the first time the Association has formal bylaws and officers, is
179179
collecting dues from its membership, and has begun working proactively to
produce programs and events.
Facilitated the relocation of two historic homes in the Telegraph commercial
district, increasing the development prospects for three distinct underutilized
parcels.
Helped broker the purchase of a long-vacant building at Adeline and Alcatraz
and the eventual relocation of two essential nonprofit organizations to the
space.
Continued and deepened partnership with the Buy Local Berkeley (BLB)
campaign to encourage patronage of locally owned businesses. Expanded
holiday promotion to include free mobile coupon with Chinook Book.
Facilitated Berkeley companies to become Bay Area Green Certified
Businesses through a contract with Alameda County. Currently there are 189
Green Certified businesses in Berkeley representing over 5% of Berkeleybased business.
Developed, in close coordination with neighbors and block groups on South
Sacramento Street, an interdepartmental Action Plan to address certain
longstanding issues of maintenance and public infrastructure.
Worked with the Earth Island Institute to install new artwork on utility boxes
along Telegraph Avenue, Adeline Street and Sacramento Street.
Generated $50,000 match funds from the Hewlett Foundation towards
updating the Citys Cultural Plan.
Worked to arrange the first installations of new temporary public art in the
Downtown area.
Updated definition of art as written in the Berkeley Municipal Code to be
consistent with contemporary standards and best practices.
180
Help create business conditions that continue to grow Berkeleys retail tax
revenue.
Work with the business and development community to generate new job
opportunities for Berkeley residents.
Attract new regionally-serving businesses that can attract shoppers to
Berkeley and increase local tax revenue.
Help facilitate new successful hotel development in Berkeley that can address
growing regional demand, provide quality jobs for local workers and generate
significant new transient occupancy taxes for the City.
Work with Berkeleys automobile dealerships to stay and grow and continue
assisting Honda to complete and occupy its new dealership facility on South
Shattuck.
Support the economic revitalization of Telegraph Avenue and generate new
development and business activity in the area by leveraging new policy tools,
implementing grant-funded projects, and strengthening the capacity of the
Telegraph BID.
180
Work closely with the Planning Department on creation of the Adeline

Corridor Plan, especially as regards interfacing with the business and
property owner community.
Continue active staff engagement with the Lorin Business Association and the
Sacramento Merchant Association to assist the economic revitalization of
South Berkeley.
Strengthen the value of Berkeley Startup Cluster (BSC) as a marketing
strategy to attract and support spin-out companies close to campus. In
particular:
o Expand BSC website to include job openings at startups in Berkeley.
o Participate in and develop the BSC Advisory Committee.
o Increase the number of co-branded meet-up and networking events in
the Downtown.
Build on existing efforts to support the incubation, retention and expansion of

Berkeley-based companies. In particular:
o Attract new co-working spaces and other business incubation
resources to Berkeley in close coordination with UCB, the Downtown
Berkeley Association, the Berkeley Chamber of Commerce and other
private partners.
o Work with the development community, QB3 East Bay, U.C. Berkeley,
LBNL and other stakeholders on the growth and capture of emerging
Bioscience companies in West Berkeley.
Grow and strengthen the networking and marketing effort for

Berkeley/Emeryville BIO in close coordination with the City of Emeryville, the
East Bay Medical Manufacturing Network, BayBio and other stakeholders.
Attract and retain food and beverage production businesses and support the
development of a network within this growing cluster.
Deepen the partnership between OED and key U.C. Berkeley staff to identify
and pursue shared economic development goals adjacent to campus and
around the City.
Continue administration and active staff support for Berkeleys six Business
Improvement Districts as well as other merchant groups and business
organizations. Focus particular attention to district branding, vacancy
reduction and improved tenant mix.
Assist with background research and policy development regarding
expansion of gigabit fiber infrastructure in Berkeley.
Work with West Berkeley stakeholders to determine feasibility of a Business
Improvement District to provide additional commute shuttle resources to the
area and other infrastructure improvements such as utility undergrounding
and gigabit fiber. If found to be feasible, assist in formation and
implementation.
181181
Generate new outside grant money for public art by leveraging the Citys
Public Art Fund.
Work with the Civic Arts Commission on development and implementation of
a private percent for art program if approved by the City Council.
Work with the Earth Island Institute to expand their utility box art program to
Berkeley commercial districts that have not yet benefited from it.
Identify partnership opportunities for marketing Berkeley that leverages
OEDs budget and promotes Berkeleys commercial districts, its place in the
regional economy, and its high quality of life.
Work with the Berkeley Chamber of Commerce, Visitberkeley.org and other
business organizations on initiatives to improve Berkeleys business climate
and image as a business location.
Provide technical assistance (data and mapping) to potential and existing
property and business owners.
Increase lending activity through the Citys Revolving Loan Fund.
Provide the Council with regular economic development reports and
analyses: two information reports and two workshops per year.

The Adopted Budget reduced General Fund support for Economic Development
by a total of $15,017 to meet the 1% General Fund Target Reduction. Funds will
be reduced by $12,017 from the Miscellaneous Professional Services line item
which will reduce marketing and program development efforts. An additional
$3,000 will come from funds used to promote local and sustainable businesses.
182
182
OFFICE OF ECONOMIC DEVELOPMENT FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
887,857
2,814,655
6,719
1,037
3,710,268
935,333
2,296,609
4,209
6,234
1,111
3,243,496
846,017
3,743,620
4,220
6,724
1,162
4,601,743
904,621
3,429,343
918,085
3,455,112
5,719
1,263
4,340,946
5,719
1,263
4,380,179
100,229
2,802,555
555,962
68,163
183,359
3,710,268
99,092
2,220,920
582,090
158,328
183,066
3,243,496
100,696
3,635,195
551,574
129,215
185,063
4,601,743
90,864
3,221,739
626,467
210,645
191,231
4,340,946
92,262
3,253,345
629,424
211,342
193,806
4,380,179
1,832,488
71,544
1,647,236
47,315
26,687
84,998
1,875,736
109,452
1,192,431
47,634
18,243
2,027,452
85,395
2,453,926
19,806
15,164
2,039,208
156,095
2,054,476
71,502
19,665
2,063,458
156,095
2,069,309
71,502
19,815
3,710,268
3,243,496
4,601,743
4,340,946
4,380,179
5.80
5.85
5.80
5.85
5.80
5.85
5.80
5.85
5.80
5.85
EXPENDITURES
By Type:

Capital Outlay
Internal Services
By Division:
Administration
Arts Coordination
South Berkeley Revitilization
Sustainable Development
By Fund:
General Fund
Loan Funds
Business Improvement Districts
Public Art Fund
Zero Waste Fund
Other Funds
General Fund FTE

Total FTE
183183
184
184
FINANCE DEPARTMENT
MISSION STATEMENT
The Finance Department conducts all of our responsibilities with integrity,
warrant and receive the trust of colleagues and constituents, and to positively
support the delivery of quality services to fulfill the Citys mission and citywide
priorities. Within the framework of full disclosure and quality customer service,
our principal obligations are to safeguard City assets, maximize revenues,
manage the business of City programs, and provide accurate, timely, and
complete financial information.
ORGANIZATION CHART
Finance Director
Analytical, Systems, & Office
Support
Revenue
Collection
General
Services
Accounting
Accounts
Payable
Treasury
and
Customer
Service
185185
FINANCE DEPARTMENT
Department Overview
The Finance Department provides direct services to the entire Berkeley

community of residents and businesses, and support services to all City
departments.
Office of the Director & Finance Administration
This division serves as the Citys Chief Financial Officer, Investment Manager,
and City Treasurer. This division provides revenue and economic forecasting and
other information to City policymakers and stakeholders; manages the City and
retiree medical plan investment portfolios, debt issues, revenue audits and Use
Tax Project; and provides business administration and technical assistance to
City departments.
Accounting
Accounting maintains the Citys general ledger, and prepares the Citys internal
and external financial statements and reports. Accounting is responsible for all
bank reconciliations, development of the indirect cost allocation plans, and
quality control review on accounting transactions entered by all departments.
Accounting also prepares all required State Controller, payroll, and sales tax
returns.
Accounts Payable
The Accounts Payable unit provides services to the City while controlling most
disbursements made from City funds, excluding those for investments, payroll
and payroll liability, and to the workers compensation administrator. This unit
ensures that all disbursements are timely, accurate, and are made in compliance
with all internal controls and established City policies and procedures.
Customer Service
The Customer Service Counter unit provides front line counter service to the
community members of Berkeley. They administer the processing of walk-in or
drop-in payments for various Citywide billings, issuance and payment processing
of business license tax for delinquent and new accounts, issue and receive
payments for residential preferential parking permits, provide customer
assistance and processing of parking citation payments. Responsible for
processing applications for copies of birth, death certificates and assists
customers in the community service program for Project 22. This unit prepares
and submits all payments received from customers to Treasury for posting in the
City's financial system. The staff provides support for updating customer's
records in the parking system for the City, maintains records of community
service agreements, processes tow and boot releases and account maintenance
for parking related payment inquiries.
General Services
General Service manages citywide procurement activities, from issuing and
awarding all non-construction bids and Request for Proposals (RFPs), opening
all construction bids to obtaining the best competitive pricing for purchases while
186
186
FINANCE DEPARTMENT
adhering to the Citys purchasing policies. The Citys central mail services are
also within Finance General Services.
Revenue Collection
The Revenue Collection unit provides billing and collection services for refuse
and most other City services; prepares the Citys and Berkeley Unified School
Districts (BUSDs) special property tax rolls for inclusion on the annual property
tax bill; processes Transfer Tax, Seismic Retrofit, low-income, private sewer
lateral refunds; prepares and processes annual business license renewals and
residential parking permits; processes new business licenses; administers and
issues taxi, street vendor, massage, and food vendor permits; redeems taxi scrip;
and maintains the Citys land database.
Treasury
The Treasury operates as a cashiering center for accepting deposits from all City
cash acceptance locations and departments. Treasury acts as the main payment
processing center for mail in payments for Citywide billing and other revenue
sources such as Business License Tax, Hotel Tax, Parking Lot Tax, Franchise
Tax, and other various State and Federal payments to the City. The Treasury
division administers the petty cash reimbursements for City employees, and the
replenishment of the Taxi Scrip funds and Customer Service unit change funds.

o Completed the Administrative Regulations (A.R.) which established
requirements for preparing, reviewing and approving adjusting journal
entries (AJs).
o Implemented pilot project for EFT payments.
o Implemented online payments for Zoning permits.
o Issued Administrative Regulations 3.25 for Payment (Credit and Debit)
Card Compliance.
o Training for Payment Card Compliance
Accounting
o Completed the FY 2014 CAFR on time with no audit adjustment, no prior
period adjustment and no significant loss in resource.
o Complied with the Municipalities Continuing Disclosure Cooperation
Initiative (MCDC) required by the U.S. Securities and Exchange
Commissions Division of Enforcement (the SEC) via our CAFR by
sending it to the Electronic Municipal Market Access System (EMMA).
o Continued with the documentation of subsidiary accounting ledgers for
$58 million notes receivable.
o Completed bi-annual grants report and provided timely information to the
City Manager and Department Heads to focus on the billing and collection
efforts for grant activities. Consequently, General funds due decreased
significantly from $6.8 million in FYE 6/30/12 to $5.3 million in FYE
6/30/13 and to $2.4 million for FYE 6/30/14.
187187
FINANCE DEPARTMENT
o Developed a standard and efficient process to retrieve payroll information
to facilitate timely grant billing and reporting prepared by departments.
o Assisted with redemption and final payment of the Off Street Parking
bonds to facilitate financing for a new parking garage.
188
Accounts Payable
o In FY 2014, the Accounts Payable unit prevented $72,614.16 of erroneous
payments from being issued.
o Enrolled in paperless invoicing when possible with vendors to reduce lost
invoices.
o Created on-line accounts with 26 of our vendors to monitor invoices and
payments.
o Created a process for Wells Fargo Credit Cards to be paid on time and in
full each month.
o EFT pilot payment phase 1 completed.
o Issued 1099-Miscellaneous forms early.
Customer Service
o Implemented an information desk system to improve the flow of customers
and increase customer satisfaction.
o Increased payment acceptance for birth and death certificates and trained
staff in applicant take-in for certificate issuance.
o Implemented Residential Preferential Parking (RPP) renewal online with
over 50% participation from RPP customers in the first year
General Services
o
Since the transition of the Print-Shop to a contract with Minuteman Press,
the City continues to realize an average of $75,700 per year. General
Services will continue to monitor yearly expenditures throughout the term
of the contract.
o
Implemented the change in the threshold of the Sweatshop Free
ordinance from $25,000 to $1,000 and continue to monitor its compliance.
o
Completed a RFP process and awarded a new Citywide Security Services
contract.
o
Continue to manage the City-wide janitorial contract.
o
Implemented and will continue to monitor a tracking system for the
purchase and disposal of all City Fleet vehicles.
o
Assisted all departments in researching additional sources to solicit bids.
o
Get competitive bids and conduct market research to ensure a fair and
reasonable price.
Revenue Collection
o
Implemented Residential Preferential Parking renewals online.
o
Completed the first fiscal year of implementing new business license
software (Accela) and continue to work on process enhancements.
o
Completed integration between new Transfer Station software and billing
system.
188
FINANCE DEPARTMENT
Treasury
o
Updated the Citywide cash handling materials to improve credit card
payment acceptance guidelines.
o
Implemented two new cashiering systems which are Etims/Xerox for
parking citations and permits and the Accela system for business license
tax payments. Continue to work on enhancements to the cashiering
system.
o
Accomplished timely payment processing of the Business License Tax
renewal and residential parking permit renewals.

o Implement the Citys annual Payment Card Industry (PCI) compliance for
credit and debit card payments.
o Implement online payments for Business License, Fire Inspections,
Transfer Station billing and Rent Board registration fees.
o Ensure the City is in compliance with (PCI) standards.
o Continue to investigate how to generate additional revenue to increase the
Citys General Fund.
Accounting
o Implement GASB 68 on Accounting and Financial Reporting for Pensions.
o Improve on reporting, such as AAO and Revenue Monitoring.
o Assume responsibility for Fixed Assets Module.
o Take part in Enterprise Resource Planning (ERP).
o Assist Budget Office on Funds Write-offs.
o Assist Public Works department with financing for the new Center Street
Parking Garage
Accounts Payable
o EFT payments phase two (2) to include information and additional
vendors.
o PG&E EDI invoices and payments.
o Invoice review to reduce the number of invoice errors.
o Continue to enroll in paperless invoices with vendors.
Customer Service
o Install and improve customer queuing system, Nemo-Q in the customer
service lobby.
o Improve efficiency by working with Xerox to implement a shopping cart
system for processing RPP payments.
General Services
189189
FINANCE DEPARTMENT
o Continue to implement City-wide agreements to leverage economies of
scale for cost savings.
o Roll out a 100% PCF recycled content sustainable paper purchasing
program for printing needs.
o Research and pursue other sustainable purchasing opportunities.
o Continue training City staff on purchasing and contracting procedures and
processes.
o Continue to manage the printing services contract effectively.
o Research and work on an on-line vendor registration application which will
allow vendors to submit applications electronically.
o Continue to monitor compliance with Purchasing Procedures.
Revenue Collection
o Review and select new refuse billing software.
o Implement 2nd phase of new BL software citizen online access.
o Continue to research the possibility of sourcing bill printing services.
o Become more effective at collecting delinquent fees owed to the City.
Treasury
o Obtain resources to provide on-going citywide cash handling training.
Perform on-going internal control reviews and risk assessments at all City
cash handling sites.
o Continue to work with City Manager and the Office of Economic
Development to add participants to the Use Tax Program.
o Complete collection manual and develop memorandum of understanding
agreements with various departments for collection efforts.
o Implement recommendations on cash handling audit conducted at Parks,
Recreation and Waterfront.
190
Implement changes and improvements based on the City Auditors audit of

Business License Taxes and a management review of the Revenue
Collection Division
Transfer one Senior Field Representative and three Field Representatives
from the Revenue Collection division into the Treasury division.
190
FINANCE DEPARTMENT FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
5,751,013
718,171
9,538
342,468
99,014
6,920,204
5,779,599
622,945
12,900
342,891
99,510
6,857,845
5,611,397
618,270
29,419
378,112
101,089
6,738,287
6,170,842
796,253
33
352,460
126,701
7,446,289
6,269,588
796,253
33
352,460
126,701
7,545,035
2,166,439
1,139,355
1,012,600
637,586
40,000
1,924,224
6,920,204
2,211,033
1,156,273
1,019,296
655,941
40,000
1,775,320
6,857,863
2,063,529
1,173,206
984,767
1,137,060
25,796
1,353,929
6,738,287
879,386
1,530,039
1,151,875
1,805,997
40,000
2,038,992
7,446,289
888,608
1,553,057
1,166,181
1,832,258
40,000
2,064,931
7,545,035
5,262,578
11,724
11,719
22,014
11,718
12,941
1,000,769
12,962
24,471
40,000
123,771
312,707
72,830
5,255,871
13,553
13,553
8,237
13,553
15,363
1,003,132
15,362
9,796
40,000
132,938
257,066
79,421
5,128,394
14,259
14,259
5,559,396
14,101
14,101
5,637,409
14,279
14,279
14,259
16,175
1,013,197
16,177
23,614
25,796
134,106
255,585
82,466
14,101
16,172
1,159,152
16,172
24,587
40,000
140,871
365,428
82,208
14,279
16,350
1,174,268
16,350
25,026
40,000
142,943
366,655
83,197
6,920,204
6,857,845
6,738,287
7,446,289
7,545,035
EXPENDITURES
By Type:

Capital Outlay
Internal Services
By Division:
Office of the Director

Accounting
General Services
Customer Service
Parking
Revenue Collection
By Fund:
General Fund
Paramedic Assmt Dist
Library
Rental Housing Safety
Parks Tax
Street Light Assmt.
Zero Waste Fund
Clean Storm Water
Private Sewer Lateral
Parking Meter
Central Services
Other Funds
General Fund FTE

Total FTE
36.55
47.00
34.50
45.00
34.50
45.00
34.50
45.00
34.50
45.00
191191
FINANCE DEPARTMENT FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
818,136
568,599
422,993
356,711
2,166,439
12.00
803,638
611,154
428,793
367,448
2,211,033
12.00
783,661
501,073
404,792
374,003
2,063,529
13.00
380,811
498,575
384,666
503,942
879,386
3.00
888,608
3.00
1,139,355
1,156,273
1,173,206
Division Total
FTE Total
1,139,355
7.00
1,156,273
7.00
1,173,206
7.00
1,161,282
368,757
1,530,039
10.00
1,178,069
374,988
1,553,057
10.00
Division Total
FTE Total
699,893
312,707
1,012,600
7.00
762,230
257,066
1,019,296
6.00
726,210
258,557
984,767
6.00
786,447
365,428
1,151,875
6.00
799,526
366,655
1,166,181
6.00
637,586
655,941
1,137,060
Division Total
FTE Total
637,586
6.00
655,941
5.00
1,137,060
6.00
615,739
754,811
435,447
1,805,997
13.00
625,233
764,842
442,183
1,832,258
13.00
Division Total
FTE Total
40,000
40,000
-
40,000
40,000
-
25,796
25,796
-
40,000
40,000
-
40,000
40,000
-
1,502,785
346,791
1,361,065
311,367
1,320,861
22,889
74,648
1,924,224
15.00
102,888
1,775,320
15.00
10,179
1,353,929
13.00
1,558,863
362,599
150
117,380
2,038,992
13.00
1,577,942
367,816
150
119,023
2,064,931
13.00
6,920,204
6,857,863
6,738,287
7,446,289
7,545,035
47.00
45.00
45.00
45.00
45.00
DIVISION/ACTIVITY SUMMARY
Administration
Systems Support
Treasury
Accounts Payable
Division Total
FTE Total
Accounting
Administration
Accounts Payable
General Services
Procurement
Mail Services
Treasury
Administration
Counter/Call Center
Operations
Parking
Administration
Revenue Collection
Billing
Collections
Customer Service
Licensing
Department Total
FTE Total
192
Division Total
FTE Total
192
FIRE DEPARTMENT
MISSION STATEMENT
The Berkeley Fire Department protects life, property, and the environment
through emergency response, prevention, and community preparedness.
ORGANIZATION CHART
Office of the Chief
Fire Operations
Fire Suppression
Training and
Safety
Administrative and
Fiscal Services
Fire Prevention
Special Operations
Office of Emergency
Services
Emergency
Medical Services
193193
FIRE DEPARTMENT
Department Overview
Office of the Fire Chief
The Office of the Fire Chief directs four division managers and provides overall
direction and policy for the delivery of emergency and support services.
Administrative and Fiscal Services
The Administration and Fiscal Services Division directs the department budget
and fiscal policy, administrative systems and procedures, employee training and
development.
Fire Prevention
The Fire Prevention Division plans, organizes and implements all Fire
Department prevention and inspection programs, including fire and arson
investigations, vegetation management, hazard abatement, code enforcement,
public fire safety education, plan checking, and evaluation and development of
codes and ordinances.
Fire Operations
Fire Operations Division provide emergency services in fire suppression,
emergency medical and rescue response, emergency service response,
hazardous materials response, fire alarm response, and all other emergency
calls.
Training and Safety
The Training Division provides the required training necessary to comply with
local, county, state, and federal mandates.
Office of Emergency Services
The Office of Emergency Services guides City policy and implements disaster
preparedness and response programs, outreach and education, and regional
collaboration planning.
Emergency Medical Services
The Emergency Medical Services Division provides Advanced Life Support and
staff paramedic transport ambulance units.
Commissions
Disaster and Fire Safety Commission
194
Updated the job classification minimum requirements and probationary task

book requirements for all sworn classifications.
Conducted promotional assessment processes for Deputy Fire Chief,
194
FIRE DEPARTMENT
Assistant Fire Chief, Fire Marshal, Battalion Chief, Fire Captain, and
Apparatus Operator and Paramedic Supervisor classifications.
Completed recruitment processes for January 2014 and October 2014 fire
academies.
Supported and assisted with the first fire science program at Berkeley High
School, in collaboration with the Berkeley Unified School District.
Completed transition to EBRCSA radio system.
Implemented and successfully completed 85% of the 2013-2015
departmental strategic plan objectives in FY 2014.
Updated Local Hazard Mitigation plan.
Updated the Berkeley Fire Code and adopted 2013 California Fire Code.
Trained three shift fire inspectors in arson investigation and advanced fire
inspection techniques.
Updated automatic aid and mutual response area agreements with Albany, El
Cerrrito, Kensington, Moraga-Orinda, and Lawrence Berkeley National Lab.
Implemented Emergency Medical Dispatch program.
Completed an EMS response analysis and implemented pilot EMS delivery
plan to address increasing call volume.
Acquired replacement and additional ambulances to meet increasing
demands for emergency medical calls and special events staffing.
Increased community participation in disaster preparedness incentive
programs through implementation of roll-off dumpster and automatic gas
shutoff programs.
Developed and implemented a post-service survey program to measure
customer satisfaction.
Provided training on the Citys accounting and budgeting procedures to all fire
department employees.
Submitted and received additional revenue totaling $818,393 from Ground
Emergency Medical Transportation (GEMT) program.
Established contract for a Fire Department Medical Director
Update strategic plan for FY 2016 to 2018
Update Mobile Data Computer software (Mobile CAD 10.2);
Upgrade Mobile Data Computer hardware (Data 9-1-1);
195195
FIRE DEPARTMENT
Implement Emergency Operations Center operating system improvements

and security upgrades;
Implement video and teleconferencing capacity
Complete installation of Voice Over Internet Protocol (VOiP) phone system at
all stations;
Drill Tower repair and maintenance;
Procure and replace Engines 3, 4, 7, and 402 (Type VI), Hazmat 2;
Procure and replace electrocardiogram monitors
Fire stations 1 and 2 repair and/or remodel to address security and energy
efficiency needs;
Update Citys Emergency Operations Plan and conduct an EOC exercise;
Conduct annual Citywide disaster exercise;
Evaluate and analyze findings from Fourth Ambulance Pilot program ;
Execute an extension of the First Responder Advanced Life Support contract

with Alameda County in FY 2016;
Implement automatic defibrillator program;
Update the Berkeley Fire Code and adoption of 2016 California Fire Code
and amendments.
Implement a 360 evaluation program for all personnel;
Conduct assessment processes for Apparatus Operator in 2016 and Fire
Captain in 2017; and
Complete entry-level recruitment process for the January 2017 fire academy.
196
Reduction of $78,040 from the General Fund resulting from personnel cost
sharing with the Permit Service Center Fund for a Fire Prevention Inspector
(non-sworn) position.
Reduce General Fund overtime by $194,049 and have Measure GG Fund
absorb these costs.
196
FIRE DEPARTMENT FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
28,210,558
1,447,012
52,106
1,535,202
31,244,878
28,779,933
1,676,022
266,882
1,550,752
32,273,589
30,332,804
1,735,276
131,029
1,627,235
33,826,344
32,108,719
1,921,242
33,500
1,779,569
35,843,030
32,539,538
1,841,242
33,500
1,859,569
36,273,849
1,293,280
383,055
29,568,543
31,244,878
1,622,602
363,093
30,167,894
32,153,589
1,529,138
363,161
31,934,045
33,826,344
1,665,928
407,844
33,769,258
35,843,030
1,604,614
414,168
34,255,067
36,273,849
25,405,453
2,946,809
35,377
2,852,239
5,000
26,422,372
3,023,756
94,151
2,729,795
3,515
27,116,862
3,048,891
77,064
3,240,520
343,007
28,315,624
3,137,806
116,218
3,828,257
445,125
28,692,307
3,177,110
117,278
3,835,689
451,465
31,244,878
32,273,589
33,826,344
35,843,030
36,273,849
122.25
139.75
120.76
140.00
120.76
140.00
EXPENDITURES
By Type:

Capital Outlay
Internal Services
By Division:

Fire Administrative Services
Fire Operations
By Fund:
General Fund
Paramedic Tax Fund
CFD #1 Dis Fire Protect Bond
Measure GG
Other Funds
General Fund FTE

Total FTE
120.01
140.00
120.01
140.00
197197
FIRE DEPARTMENT FINANCIAL SUMMARY
FY 2014
Actual
FY 2015
Adopted
FY 2016
Adopted
FY 2017
Adopted

Administration
Disaster Preparedness
Division Total
FTE Total
542,799
750,481
1,293,280
6.00
572,560
1,050,042
1,622,602
6.00
586,932
942,206
1,529,138
6.00
605,887
1,060,041
1,665,928
6.00
612,898
991,716
1,604,614
6.00
Fire Administrative Services

Financial Admin. Services
Division Total
FTE Total
383,055
383,055
3.75
363,093
363,093
3.00
363,161
363,161
3.00
407,844
407,844
3.00
414,168
414,168
3.00
702,749
18,507,580
860,696
661,511
8,836,007
29,568,543
130.00
732,718
18,750,301
735,218
652,629
9,297,028
30,167,894
131.00
849,612
19,247,185
700,368
733,366
10,403,514
31,934,045
131.00
852,948
20,623,787
835,308
757,723
10,699,492
33,769,258
131.00
864,646
20,948,121
846,369
767,329
10,828,602
34,255,067
131.00
31,244,878
139.75
32,153,589
140.00
33,826,344
140.00
35,843,030
140.00
36,273,849
140.00
Fire Operations
Administration
Suppression/Rescue/Hazard
Fire Prevention
Fire Training
Emergency Medical Service
Division Total
FTE Total
Department Total
FTE Total
198
FY 2013
Actual
198
HEALTH, HOUSING AND COMMUNITY SERVICES DEPARTMENT

MISSION STATEMENT
The Department of Health, Housing, & Community Services mission is to
enhance community life and support health and wellness for all. We are
committed to social and environmental justice and to promoting equity in health,
housing, and economic opportunity. We collaborate with community partners to
build a vibrant and healthy Berkeley.
ORGANIZATION CHART
Aging Services
Environmental
Health
Housing &
Community
Services
Mental Heath
Public Health
199199

Department Overview
Office of the Director and Administration
This office provides overall leadership, policy development, and management for
the department; manages the Departments fiscal activities including budgeting,
accounting, payroll, purchasing and billings to external funders; contract and
personnel administration.
Environmental Health Services
This division provides disease prevention and control services with an emphasis
on education and enforcement by conducting environmental health inspections at
regulated facilities, abating public nuisances, and working with various partners
to protect and improve the health and well being of the community. Staff in this
division also works with the public on special events held throughout the City.
Mental Health Services
The Mental Health division provides mental health treatment and prevention
services with a focus on high-risk adults, transition age youth, children and
families. Community based service supports are also provided and include
coordination of housing, consumer and family services, and employment or
vocational supports. Working closely with other City departments and community
partners, the Division performs specialized services such as clinical case
management, therapy, wellness and recovery groups, medication support, mobile
crisis/emergency response, school-based mental health, homeless outreach, and
disaster mental health response and recovery. The division also supports a
number of community based organizations in their direct service and prevention
efforts.
Public Health Services
The Public Health Divisions goal is ensure that everyone in the Berkeley
community has an opportunity to a long and healthy life, regardless of income,
education, or racial/ethnic background. Public health provides community-wide
protection against communicable diseases and emerging health threats; health
services at the Berkeley High School Health Center and Berkeley Technology
Academy; community-based health promotion and chronic disease prevention
services; support for at-risk African American mothers and their infants; nursing
case management services in the community; reproductive and sexual health
services at the Public Health clinic; linkage and referrals to health care services;
HIV testing and counseling; nutrition education and services including WIC;
services and policy work addressing public health issues such as tobacco use,
lead poisoning prevention, and oral health; and works closely with BUSD and the
community to support healthy early childhood development and school-related
health issues. Through these activities, the Division strives to eliminate health
inequities in Berkeley.
200
200

Housing and Community Services
This division partners with local housing developers to increase funding for the
development and rehabilitation of affordable housing in Berkeley by leveraging
the Housing Trust Fund and monitors all affordable housing developments and
inclusionary housing units to assure compliance with federal, state and local
regulations. The division also provides rehabilitation assistance to low-income
senior and disabled homeowners, provides housing policy planning and
refinement of housing regulatory measures; coordinates homeless policy
planning activities for those who are homeless or at risk of homelessness and
administers the Shelter Plus Care Program, The division coordinates the
allocation and monitoring of funds to community agencies providing a broad
range of housing and supportive services to low-income community members
funded through General Fund and a variety of state and federal sources and
administers the youth and adult employment services programs.
Aging Services
The Aging Services Division operates two daily activity senior centers and one
service center, and provides support services to the community including:
educational and recreational day trips, center based and home delivered meals,
health, fitness and education classes and activities, socialization opportunities,
technology access, volunteer opportunities, case management services, senior
injury prevention interventions, and caregiver support and consultation. The
division also administers the Berkeley Paratransit Services program for seniors
and persons with disabilities.
HHCS Department Wide

o Made significant strides in the consolidation of the Housing & Community
Services Department and the Health Services Department;
o Created department-wide Administration and Finance unit to fully
consolidate the work of the two former departments;
o Strengthened HIPAA compliance: Launched online HIPAA training for staff
in three divisions, collaborated with City Clerk on City records practices,
revised client notices, updated policies;
o Launched Department-wide change initiative to improve HHCS cultural
awareness in practice and policy throughout the department.
Environmental Health
o Conducted more than 2,349 food safety inspections at restaurants, food
markets and other retail food facilities for health compliance;
o Conducted more than 2,431 inspections at properties with vector
violations, abated 36 inoperable vehicles, and baited more than 168 sewer
locations to control the rodent population;
201201

o Secured second and third year funding for a US Food and Drug
Administration grant to improve the Retail Food Safety Program using the
Voluntary National Retail Food Regulatory Program Standards as a guide;
o Successfully tested Envision Connect Remote software system on field
tablets in Environmental Health to capture work activity in the field.
o Standardized retail food safety specialist using the rigorous FDA process
contained in Standard 2 (Trained Staff) of the FDA Voluntary National
Retail Food Regulatory Program Standards.
o Launched a new data management project with Decade Software to
support the FDA Program Standards risk-based inspection approach.
202
Mental Health
o Streamlined the Adult Mental Health Assessment process, allowing
Berkeley and Albany residents to receive a comprehensive assessment
on same day they request services, and to receive a referral to an internal
or external treatment provider by the end of the business week they were
assessed. A total of 235 individuals entered mental health treatment
during this time period.
o Partnered with Berkeley Unified School District to provide mental health
services in elementary, middle and high schools. This included
implementing Cognitive Behavioral Intervention for Trauma in Schools
(CBITS), a nationally recognized evidence based practice at Berkeley
Technical High School.
o Responded to over 1500 requests for crisis services with our Mobile Crisis
Team.
o Led a wide variety of peer run and family support activities, empowering
mental health consumers and families to direct their own recoveries.
o Led Mental Health First Aid trainings for community members, supporting
everyones ability to effectively support those with mental health concerns.
o Provided comprehensive mental health services to over 500 highest need
Berkeley and Albany residents;
o Forged important collaborations between Public Health and Mental Health
and Housing Services to better serve Mental Health clients;
Public Health
o Completed and published the comprehensive 2013 Health Status Report
and launched a Public Health Priority-Setting and Priority-Based
budgeting process, including identifying preliminary priorities;
o Expanded the Public Health Division emergency operating center to an
HHCS Department wide operations center (DOC) and increased
collaboration with Office of Emergency Services;
o Implemented Measure GG-funded community emergency preparedness
program with first-year activities including two community focus groups,
door-to-door bilingual outreach and surveying to assess resident
emergency supplies and needs, creation of seven emergency
202
o
o
o
o
o
o
o
o
o
o
preparedness educational modules for targeted resident demographics,

and developing the community Ambassador (Leadership) curriculum.
Transitioned fully to NEXTGEN electronic health records at all public
health clinic sites and qualified for federal incentives for meaningful use of
electronic health records;
Youth development groups presented health information to over 3,000
middle and high school students;
Provided over 2,200 home-visits by public health nurses;
Provided developmental screenings to all children enrolled in BUSD
preschool programs;
Through program evaluation, demonstrated impact of Breathmobile mobile
asthma clinic on improving health and school attendance among
participating students;
Managed reportable infectious disease events in Berkeley, including
unprecedented preparation for and monitoring of potential Ebola patients
and response to measles resurgence.
Incorporated stakeholder input into PH priority-setting, and will work with
consultant services for community engagement phase of PH prioritysetting in order to finalize PH priorities.
Completed formal quantitative and qualitative evaluation of Heart 2 Heart
place-based cardiovascular disease prevention program and presented
preliminary findings at American Public Health Association national
conference;
Transitioned Black Infant Health program to new location at re-named
West Berkeley Service Center;
Implemented Smoke-Free Multi-Unit Housing ordinance, coordinating
enforcement with Code Enforcement staff.

o Continued to integrate performance-based resource allocation and
strategic goals with the allocation of funding to community based
organizations;
o Completed work to support the rehabilitation of 74 units of supportive
housing for formerly homeless people at UA Homes, and supported the
rehabilitation of 75 former public housing units;
o Continued to assist William Byron Rumford Plaza development in
refinancing and rehabilitating 43 units of low income family housing;
o Initiated the implementation of the Citys new Minimum Wage Ordinance;
o Implemented a community stakeholder process to redesign the Berkeley
homeless system of care;
o In cooperation with Alameda County and the Cities of Oakland, Albany
and Emeryville, developed a new program to outreach to chronically
homeless clients accessing winter shelter called North County Housing
Connect.
203203
Aging
o Implemented self-registration system to capture participation in centers
and emergency contact information.
o Over 2,500 seniors attended two Senior Centers, participating in about
30,000 classes, events, workshops, groups or day trips.
o 140 volunteers provided over 15,000 hours of volunteer support for
seniors by teaching class, serving meals, and provided general help for
seniors in senior centers.
o Provided more than 1,000 case management encounters to seniors in
need of support to access services and resources;
o Provided over 75,000 meals to City of Berkeley residents through on-site
and home delivered meal services;
o Implemented green recycling in Meals on Wheels and Senior Centers.
204
HHCS Department Wide

o Continue to solidify department consolidation focusing on strategic
collaborations between department programs;
o Integrate case management service delivery models in Aging and Public
Health Divisions to enhance targeted case management services across
the lifespan and improve program sustainability through improved
efficiency and standardization of administrative and fiscal processes;
o Continue to strengthen fiscal stability of department.
o Continue to work on department wide Change Initiative to increase
cultural awareness in practice and policy throughout the department.
o Continue work on the FDA Program Standards Grant to improve the Retail
Food Safety Program and meet Program Standard 4 (Uniform Inspection
Program) and Program Standard 6 (Compliance and Enforcement). .
o Obtain third party verification audits of FDA Program Standards met.
o Provide code compliance data to the Open Data Sharing Project.
Mental Health
o Partner with Alameda County Behavioral Health Care Services in funding
a Mental Health Wellness and Recovery Center for residents of Berkeley
and Albany.
o Implement a new wrap around mental health program for high need youth
in Berkeley and Albany.
o Expand staffing for Mobile Crisis Services, allowing for increased number
of mental health crisis responded too.
o Partner with Public Works on major construction project at the Adult Clinic
at 2640 MLK Jr. Way, adding needed seismic upgrades, safety
improvements, and more consumer friendly atmosphere.
204

o Provide comprehensive mental health services to highest need children,
young adults and adults through personalized clinical case management
services;
Public Health
o Identify and pursue new sources of funding aligned with PH Priority areas
of work and refocus existing programmatic funding to focus on identified
PH Priorities, as possible within funding constraints.
o In light of loss of state funding, transition Berkeleys Black Infant Health
(BIH) program to a local model to best serve the needs of African
American infants and their families, with funding through MCAH, City
general funds, and by seeking new funding sources.
o Continue building Measure GG community preparedness program, with
focus on launching emergency preparedness educational modules for
audiences in south and west Berkeley, enhancing the Ambassador
curriculum, developing strategic partnerships to engage youth and cross
generational interventions in the community, and further developing the
evaluation plan to ensure services are effective and remain current with
best practices.
o Identify resources to support Public Health Accreditation readiness
activities, to position the Division to apply for accreditation.
o Continue to implement major changes to Berkeleys homeless services
system by supporting the creation of a Housing Crisis Resolution Center,
and other services that support coordinated intake and assessment;
o Support the development of new affordable housing in Berkeley, including
Harper Crossings, Grayson Street, and Berkeley Way;
o Continue implementation of monitoring the Citys Minimum Wage and
Living Wage Ordinances;
o Continue to support the rehabilitation of public facilities owned by the City
of Berkeley and operated by non-profit agencies serving very low-income
Berkeley residents; and
o Continue to place over 245 youth in summer jobs and over 145 in winter
and after school jobs.
Aging Services
o Continue provision of meal services to seniors, serving over 75,000 meals
annually;
o Continue serving over 2,500 seniors in two activity senior centers;
o Provide case management services to seniors in need of support, include
homeless seniors and seniors at risk of institutional care;
o Assess community needs and implement paratransit program expansion
through support of Measure BB;
o Provide volunteer opportunities for over 200 volunteers in Senior Centers
and Meals on Wheels programs.
205205

206
o Add one hourly Registered Environmental Health Specialist
Mental Health
o Add one Community Health Worker (MHSA funded)
o Add one Community Services Specialist II
Aging Services
o Restored .50 FTE Mealsite Coordinator position at South Berkeley Senior
Center.
206
DEPARTMENT OF HEALTH, HOUSING AND COMMUNITY SERVICES FINANCIAL

SUMMARY
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
22,413,664
10,011,075
50,970
1,566,348
35,537
34,077,594
22,955,154
10,436,161
62,530
1,245,020
30,581
34,729,446
22,186,837
9,761,516
113,632
1,253,676
31,742
33,347,403
26,152,187
11,461,593
2,416,464
1,279,054
41,513
41,350,811
26,447,129
11,487,226
849,064
1,303,454
41,513
40,128,386
1,368,075
2,641,274
8,339,422
1,983,850
3,040,160
8,516,140
8,188,673
34,077,594
1,433,007
3,047,653
1,986,691
11,693,512
7,968,299
8,600,284
34,729,446
1,346,302
3,341,177
2,127,830
10,170,826
8,482,276
7,878,992
33,347,403
1,878,306
3,182,886
1,900,374
3,220,200
2,281,977
2,312,774
12,012,167
13,581,901
8,413,574
41,350,811
12,087,200
12,082,735
8,525,103
40,128,386
11,345,141
373,402
6,488,600
11,660,371
1,657,522
166,757
87,494
795,347
953,379
189,601
11,927,266
60,179
6,575,381
11,226,401
1,562,242
46,957
36,610
1,504
1,038,386
260,579
134,943
290,843
6,775
179,337
12,377,323
75,184
7,106,636
17,567,732
1,633,186
199,400
33,164
12,528,058
75,616
7,129,631
16,116,672
1,655,509
202,377
33,566
252,940
3,690
103,350
11,773,139
114,063
7,415,602
11,528,984
1,829,819
182,837
50,950
16,660
1,004,192
241,312
182,773
241,579
6,068
141,468
1,075,936
404,763
173,051
357,192
5,232
342,012
1,097,559
404,763
174,879
361,248
5,307
343,201
34,077,594
34,729,446
33,347,403
41,350,811
40,128,386
64.32
216.80
63.84
209.96
65.54
214.78
65.54
214.78
EXPENDITURES
By Type:

Capital Outlay
Internal Services
By Division:

Aging Services
Community Services & Administration
Housing Services
Housing & Community Services
Mental Health
Public Health
By Fund:
General Fund
Capital Improvement Fund
Federal Funds
State Funds
County Grants
Local and Foundation Grants
Successor Agency
Measure E Disabled Tax
Measure B Paratransit
Measure GG Fire Prep Tax
Sewer Fund
Other Funds
General Fund FTE

Total FTE
62.95
207.06
207207
DEPARTMENT OF HEALTH, HOUSING AND COMMUNITY SERVICES

FINANCIAL SUMMARY
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
Division Total
FTE Total
1,368,075
1,368,075
9.00
1,433,007
1,433,007
17.00
1,346,302
1,346,302
17.00
1,878,306
1,878,306
17.00
1,900,374
1,900,374
17.00
Aging Services Administration

North Berkeley Senior Center
South Berkeley Senior Center
Social Services
Senior Nutritional Program
Division Total
FTE Total
151,912
745,309
577,450
811,190
355,413
2,641,274
25.43
249,776
789,654
639,895
994,065
374,263
3,047,653
25.99
263,722
704,528
562,065
1,306,289
504,573
3,341,177
25.99
286,462
607,888
471,738
1,307,437
509,361
3,182,886
23.97
290,514
616,070
477,556
1,321,207
514,853
3,220,200
23.97
495,424
940,255
164,883
299,501
256,501
125,413
2,281,977
12.86
502,800
952,736
166,712
303,904
259,140
127,482
2,312,774
12.86
Administration
Aging Services
Community Services & Administration

Administration
Community Services
Budget & Fiscal
Employment Programs
Division Total
FTE Total
Office of the Manager

Abandoned Auto Abatement
Vector Control
Sewer Emergencies
Waste Tire Enforcement
Division Total
FTE Total
Housing Services
Housing Development
Housing Trust Fund Projects
Energy Programs
Housing Rehabilitation
Division Total
FTE Total
208
296,531
6,531,345
310,499
1,201,047
8,339,422
39.52
629,752
668,287
123,533
275,751
144,744
141,783
1,983,850
14.00
451,466
1,408,739
310
739,122
440,523
3,040,160
12.00
555,287
808,621
86,900
267,084
148,332
120,467
1,986,691
14.00
548,631
929,792
120,644
280,843
181,494
66,426
2,127,830
12.00
208
DEPARTMENT OF HEALTH, HOUSING AND COMMUNITY SERVICES

FINANCIAL SUMMARY
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
180,397
6,816,748
1,285,145
3,411,222
11,693,512
42.02
959,778
6,350,145
1,220,147
1,640,756
10,170,826
42.02
1,588,343
6,756,677
1,181,939
2,485,208
12,012,167
45.02
1,579,597
6,823,146
1,190,896
2,493,561
12,087,200
45.02
856,842
3,806,263
7,400
1,164,139
140,462
54,846
911,295
1,002,744
317,414
254,735
8,516,140
59.60
1,002,219
2,848,424
534
1,303,068
3,127
581
892,044
1,896,301
17,617
4,384
7,968,299
54.60
1,135,223
3,138,460
1,202,547
6,029,320
1,219,087
4,585,686
1,314,925
1,894,660
1,800,211
981,400
1,912,268
1,941,512
2,513,862
2,073,486
2,404,265
8,482,276
53.70
13,581,901
62.28
12,082,735
62.28
1,746,518
959,125
1,939,517
944,024
1,697,589
875,155
1,904,040
689,676
1,930,214
699,021
2,195,301
1,330,930
2,455,975
1,447,557
2,150,902
1,309,289
2,469,392
1,503,856
2,501,752
1,526,095
1,956,799
8,188,673
57.25
1,813,211
8,600,284
56.35
1,846,057
7,878,992
56.35
1,846,610
8,413,574
53.65
1,868,021
8,525,103
53.65
41,350,811
40,128,386
214.78
214.78
DIVISION/ACTIVITY SUMMARY cont.

Housing & Community Services
Administration
Community Services
Employment Services
Housing Development & Rehabilitation
Division Total
FTE Total
Mental Health
Office of the Manager

Mental Health Services Act
Assertive Community Treatment
Family Youth & Chld Treatment
School Based Services
TAY - FSP
Crisis Services
Tier 1 IST
Tier 2 Wellness
Tier 3 Community
Division Total
FTE Total
Public Health
Office of the Health Officer

Chronic Disease Education & Health
Promotion
Nursing/Field Services
Maternal Child Health/School Clinic
Services
Adult Health Clinic/AIDS Activities
Division Total
FTE Total
Department Total
FTE Total
34,077,594
216.80
34,729,446
209.96
33,347,403
207.06
209209
210
210
HUMAN RESOURCES DEPARTMENT

MISSION STATEMENT
The Human Resources Department strives to ensure that the City employs fair
and equitable human resources policies and procedures; recruitment and hiring
is made on the basis of individual qualifications for the position and represents
diverse and skilled applicants; provides employees with pertinent and ongoing
development opportunities; and represents the City Council and City Manager on
all employee relations matters.
ORGANIZATION CHART
OFFICE OF THE DIRECTOR
TRAINING AND
ORGANIZATIONAL
DEVELOPMENT
PERSONNEL AND
ADMINISTRATIVE
SERVICES
EMPLOYEE
RELATIONS
EQUAL
EMPLOYMENT
OPPORTUNITY AND
DIVERSITY
211211

Department Overview
The Office of the Director provides overall leadership and administrative direction
for all of the Human Resources Department activities. The Director of Human
Resources acts as the City Managers representative for all disciplinary and
grievance appeals, and serves as Secretary and provides staff support to the
Personnel Board as established by Section 119 of the City Charter.
Training and Organizational Development
The Training and Organizational Development unit oversees the Citywide
Training Program, Management Skills Program, New Employee Orientation
Program, and the Tuition Reimbursement Program. Organizational development
services are also provided upon request.
Personnel and Administrative Services
In accordance with the Personnel Ordinance and the Personnel Rules and
Regulations, this unit conducts all merit-based recruitment and examination
activities, and administers the classification and compensation plan. It also
processes all department requests to fill vacant positions; coordinates the
appointment of all new employees; processes all changes in employment status;
and maintains electronic and hard copies of all employment records.
Employee Relations
The Employee Relations unit conducts all labor relations activities with six labor
organizations; advises department staff on labor contract interpretation, Federal
and State employment law, and human resources policies and procedures. It
also provides and administers the health and welfare benefit program;
administers the Citys Workers Compensation Program including providing
administrative oversight to the third party administrator; and administers the
occupational health and safety program to ensure a safe workplace.
Equal Employment Opportunity and Diversity
The EEO Office administers and enforces the City's discrimination complaint
process; diversity efforts as they pertain to recruitment and retention; and
meeting the provisions of the Americans with Disabilities Act and Fair
Employment and Housing Act.
212
Implemented new Citywide Safety Initiative to enhance and sustain a positive

safety culture, which resulted in a reduction in the number of job-related
injuries and a reduction in the Citys Workers Compensation costs;
Developed operational safety protocols and procedures for the Zero Waste
Facility in the Public Works Department, to prevent occurrence of accidents
and injuries to employees, contractors, and the public;
Utilized the detailed loss data analysis information and comparable
212

jurisdiction best practices identified in the Bickmore Risk Services Workers
Compensation Risk Assessment report to provide customized action plans
for the Department of Public Works, Police Department, and Fire
Department;
Conducted accident investigation training for Fire, Police, and Public Works
staff, as well as members of the Citywide Safety Committee;
Conducted full cycle recruitments and established 56 employment eligible
lists in 2014;
Increased the number of exams offered to provide job applicants more
options to participate in the examination and hiring process, which included
scheduling exams on weekdays, week nights, and weekends;
Created 32 new merit-system examinations (written, performance, oral board
interview, and training and experience exams);
Concluded negotiations for new three-year collective bargaining agreement
with Service Employees International Union Local 1021 (Community
Services & Part-Time Recreation Leaders Association) with no cost of living
adjustment for the term of the agreement, and reductions in future liabilities;
Concluded negotiations for new three year collective bargaining agreement
with Public Employees Union Local One with no cost of living adjustment for
the term of the agreement, and reductions in future liabilities;
Assisted departments in achieving operational and organizational objectives
by establishing or revising 23 job classifications, including new classifications
of Fire Marshal; Assistant Building and Safety Manager; Building Plans
Engineer; and Revenue Development Supervisor, as well as revisions to the
Behavioral Health Clinician classification series, and all sworn Fire
Department classifications;
Implemented the new Three Cs Citywide Training Program based on the
results of a Needs Assessment and Employee Survey with content focused
on Customer Service, One City Team, and Continuous Learning;
Conducted ten-module Management Skills Program for 15 managers and
supervisors;
Established an Occupational Health Services contract with Muir/Diablo
Occupational Medical Group that replaced the Citys former provider;
Obtained a new Workers Compensation Medical Clinic for employees
injured on-the-job;
Implemented the provisions of the Federal Affordable Care Act;
213213
Established contracts with new Life Insurance and Long Term Disability
Insurance carriers for a savings of $70,000 per year.
Completed an RFP and established contracts with two staffing vendors to
provide limited-term temporary staff assistance when necessary;
Prepared a new Administrative Regulation establishing a formal procedure
for the Human Resources Department to administer the use of temporary
employment agency staff; and
Revised Family Care Leave Administrative Regulation to comply with
changes to federal law; and the Catastrophic Leave Administrative
Regulation to comport with practices and provisions of the union contracts.
214
Continue to incorporate diversity outreach in all recruitment campaigns, and

maintain and increase a workforce that values and reflects diversity;
Identify and evaluate new recruitment sources including social media;
Develop a new Recruitment and Hire Selection Guide for Supervisors and
Managers involved in the recruitment and selection process;
Complete and issue a revised Equal Employment Opportunity Plan;
Conduct an RFP to procure a contractor to provide online Harassment
Prevention Training to supervisors and managers;
Implement the California Healthy Workplaces, Healthy Families Act of 2014
(sick leave law) that is effective July 1, 2015;
Continue creating and delivering customized team-building workshops for
departments designed to strengthen group effectiveness;
Continue to develop new and enhanced courses in the Citywide Training
Program for all employees, and evaluate new programs to ensure they meet
targeted learning objectives;
Negotiate a successor labor contract with the Berkeley Fire Fighters
Association IAFF Local 1227, whose contract is due to expire on June 30,
2015;
Negotiate a successor labor contract with Service Employees International
Union Local 1021 Maintenance and Clerical Chapter, whose contract is due
to expire on July 4, 2015;
Negotiate a successor labor contract with Service Employees International
214

Union Local 1021 Community Services & Part-time Recreation Leaders
Association Chapter, whose contract is due to expire on June 20, 2015;
Negotiate a successor labor contract with Public Employees Union Local

One whose contract is due to expire on June 20, 2015;
Negotiate a successor labor contract with the International Brotherhood of
Electrical Workers Local 1245, whose contract is are due to expire on June
20, 2015;
Assist the Public Health Division in developing a Code of Safe Practices for
health workers during home visits;
Develop and update exposure control plans for the Departments of Health,
Housing and Community Services; Public Works; Police; and Fire;
Partner with Police and Fire management with the goal of incorporating
proactive simulation of changes in work environment and/or safety
equipment to the Fire Safety and Police Safety training to ultimately avoid
employee injury;
Develop a new Administrative Regulation establishing policies and
procedures for the employment of Interns in City departments; and
Revise and update Administrative Regulation 2.13 Drug and Alcohol
Testing Program for City Drivers with Commercial Drivers Licenses.

Non-personnel budget is reduced by $17,998 to meet the General Fund 1%
target cut.
215215
HUMAN RESOURCES FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
2,577,416
120,183
9,720
104,942
2,640,921
244,303
8,579
103,375
2,567,883
182,786
3,718
105,368
2,909,157
240,760
2,957,930
240,760
98,264
98,264
2,812,261
2,997,178
2,859,755
3,248,181
3,296,954
596,454
306,537
776,652
964,271
168,347
2,812,261
751,457
373,275
524,017
1,176,179
172,250
2,997,178
620,253
258,701
753,215
1,054,236
173,350
2,859,755
784,102
424,269
750,289
1,111,910
177,611
3,248,181
793,689
432,415
761,892
1,128,603
180,355
3,296,954
1,734,270
332,398
745,593
1,798,549
377,563
821,066
1,871,155
289,190
699,410
1,847,317
489,583
911,281
1,873,393
498,677
924,884
2,812,261
2,997,178
2,859,755
3,248,181
3,296,954
12.20
20.00
11.95
20.00
11.95
20.00
EXPENDITURES
By Type:

Capital Outlay
Internal Services
By Division:
Administration
Training & Organizational Development
Personnel & Administrative Services
Employee Relations
Equal Employment Opportunity & Diversity
By Fund:
General Fund
Employee Training Fund
General Fund FTE

Total FTE
216
11.85
20.00
11.85
20.00
216
MISSION STATEMENT
The Department of Information Technology (DoIT) provides leadership in the delivery
of innovative, secure, environmentally sound, and cost-effective technologies to
support all City departments and facilitate civic participation.
ORGANIZATION CHART
Director
Administrative
Services
Customer Service &

311 Call Center
Network Operations
Business Applications:
Portfolio Coordination &
Programming
217217
Department Overview
Director and Administrative Services
The Administrative Services Division oversees strategic planning, performance
measurement, fiscal management, vendor negotiations, technology contracts, Public
Records Act requests, council items, audit reports, work plan prioritization, and
performance management.
Customer Service & 311 Call Center
The Division of Customer Service provides community members with access to City
services and information via the 311 Call Center and Online Service Center
(www.CityOfBerkeley.info/OnlineService). In addition, this unit collects payments for all
City departments, manages correspondence sent to City of Berkeley Customer Service
([email protected]), and helps coordinate Citywide Customer
Service protocols.
Network Operations
The Division of Network Operations oversees the Citys network infrastructure and
provides 24x7 support for mission-critical systems, including public safety MDTs (mobile
data terminals) and the 911 dispatch center. This units Help Desk provides front-line
support and training for over 165 software systems and 6,000 desktop computers,
laptops, phones, and printers. The Network Engineering team is responsible for the
performance and security of more than 300 servers, routers, switches, and firewalls that
connect 42 separate City locations.
Business Applications: Portfolio Coordination & Programming
Portfolio Coordinators are responsible for helping each department maximize its return
on technology investments. Staff assigned to this unit help prioritize, design, improve,
and implement workflow systems for client departments. In addition, this unit is
responsible for regularly reviewing each departments technology portfolio to help
maximize interdepartmental workflow efficiencies.
Programmers develop, maintain, and implement software applications across a variety
of technology platforms, including the Citys financial system (FUND$), web services
(.NET/JAVA), and geographic information systems (GIS). In addition, this unit is
responsible for the Citys centralized database administration and data security
protocols. Working closely with Portfolio Coordinators, this unit relies upon expert
business analysis to upgrade software and automate workflows for each City
Department.
218
218
Major Accomplishments for FY 2014 & 2015
Public Safety (Police & Fire)
Implemented new Parking Citations Management System
Completed integration with Alameda County Consolidated Records Information
Management System (CRIMS)
Completed Emergency Operations Center (EOC) hardware upgrades
Implemented new Emergency Services medical vault security system
Public Works
Implemented new Computerized Maintenance Management System (CMMS) for
work orders and sewer asset management
Implementing new Computerized Maintenance Management System (CMMS) for
unknown water and sinkholes
Implementing mobile use of the Computerized Maintenance Management
System (CMMS)
Integrated Community Relationship Management (CRM) system with
SeeClickFix to enable requests for service via mobile devices
Continued integration of transportation and streetlight maintenance workflows
into 311 Call Center and Community Relationship Management (CRM) system
Health, Housing and Community Services
Implemented new senior center management software for Aging Services
Division
Parks, Recreation and Waterfront
Implemented new Marina Management System for Marina berth rentals
Expanded Online Reservations to include athletic fields, additional facilities, and
sports leagues
Integrated routine service requests into 311 Call Center and Community
Relationship Management (CRM) system
Implemented GIS portal to manage and maintain Citywide tree inventory
Planning
Implemented new software system to streamline the zoning certificate process,
including online applications and online payment
Implementing new software system to streamline the building permit process,
including application (some online), plan check, inspections, and online payment
219219
Finance
Expanded Online Payment services to include several interdepartmental
services, including online Marina Berth Payments, Zoning Certificate payments,
and Environmental Health payments
Citywide
Implemented Voice over Internet Protocol (VoIP) phone system
Upgraded virtual machine infrastructure, Data centers, and Citywide backup
systems to meet demand for increased bandwidth, speed, and capacity while
reducing marginal costs and increasing energy efficiency
Implemented Open Data Portal pilot
Implementing new software system for Agenda Workflow and Enterprise Content
Management
Key Objectives for FY 2016 & 2017

Public Safety (Police & Fire)
Upgrade Mobile Data Computers (MDCs) in 65 Police and 25 fire vehicles.
Implement Online False Alarm Management system
Implement new Parking Citation Issuance system
Implement License Plate Recognition system
Public Works
Implement new Computerized Maintenance Management System (CMMS) for
facilities and streetlights
Prepare and issue RFP for new Refuse Billing system
Implement new software system to manage Private Sewer Lateral Program,
including online access to Compliance Certificates
Expand mobile use of the Computerized Maintenance Management System
Health, Housing and Community Services
Enhance Senior Centers network infrastructure to improve performance of public
computer labs
Consolidate legacy Health and Housing web pages
Upgrade Electronic Practice Management and Electronic Health Records system
Implement mobile use of Mental Health software systems
Complete Targeted Case Management feasibility study
220
220
Parks, Recreation and Waterfront
Enhance online services by accepting reservations for additional facility and
equipment types
Integrate Forestry service requests into 311 Call Center and Community
Integrated Facilities service requests into 311 Call Center and Community
Migrate to local server to improve performance of new Marina Management
System
Complete move of Recreation offices
Planning
Enhance online services by accepting applications and payments for additional
permit types, and by enabling online inspection scheduling
Implement Building Energy Savings Ordinance (BESO)
Implement electronic utility billing for City facilities
Migrate microfiche records into new Enterprise Content Management system for
online access
Finance
Implement Queue Management software in the Customer Service Center
Implement Online Payments for Business License renewals
Implement Online Payments for the Rent Board
Prepare and issue RFP for Centralized Cashiering
Update Tax Assessment system
Citywide
Prepare and issue RFP for new Core Financial system
Upgrade 311 Call Center and Community Relationship Management (CRM)
system
Implement new software system for Code Enforcement
Upgrade Enterprise Middleware and related Application Framework
Upgrade FUND$ Operating System
Report to Council on Open Data Portal pilot, with follow up as directed
221221
Starting in FY 2017, an allocation of $153,000 is being transferred from the General
Fund to the Capital Improvement Fund to support a ten-year savings plan for telephone
system upgrades as the new system ages. $500,000 per year is being transferred from
the General Fund to the Capital Improvement Fund to incrementally replace FUND$ on
a module by module basis.
222
222
INFORMATION TECHNOLOGY FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
EXPENDITURES
By Type:

Capital Outlay
Internal Services
By Division:
Administration
Application Development
Network Operations
Cable TV
Public Safety Systems
Customer Service 311
Capital Improvements
Telecommunications
Non-Center Street CIP
By Fund:
General Fund
Gas Tax
Rental Housing Safety Program
Employee Training
Zero Waste Fund
Sanitary Sewer Fund
Clean Storm Water
Bldg Purchases & Mgmt
Computer Replacement Fund
Other Funds
General Fund FTE

Total FTE
5,013,076
2,333,198
1,325,223
127,707
176,416
8,975,620
5,028,309
1,990,786
804,481
120,623
183,599
8,127,798
5,248,942
1,680,213
798,895
126,248
197,400
8,051,698
5,684,114
1,078,024
1,617,419
136,703
236,649
8,752,909
5,771,822
1,078,024
1,617,419
136,703
236,649
8,840,617
963,151
2,321,087
1,326,249
173,033
935,550
1,685,903
459,882
657,963
452,802
8,975,620
794,081
2,652,703
1,309,696
271,706
928,188
1,161,439
659,734
157,593
192,658
8,127,798
843,922
2,576,151
1,502,993
328,478
758,451
1,322,265
634,197
85,241
864,507
2,392,164
1,109,172
330,710
897,352
1,427,140
1,680,364
51,500
872,371
2,425,391
1,125,713
330,710
908,018
1,446,550
1,680,364
51,500
8,051,698
8,752,909
8,840,617
5,203,863
30,568
51,250
45,149
606,404
719,303
524,166
161,916
400,776
452,802
35,049
34,527
285,438
424,409
4,743,945
26,619
47,215
44,721
265,731
670,763
571,161
184,887
408,759
192,658
37,370
37,371
421,623
474,975
4,863,199
26,842
47,554
67,419
264,482
688,360
513,225
190,557
454,445
5,251,456
27,166
48,107
72,374
697,364
691,459
483,791
196,206
487,663
5,308,370
27,583
48,739
72,374
697,364
701,454
490,305
198,910
493,511
38,036
38,037
434,956
424,586
38,132
38,132
383,000
338,059
38,699
38,699
383,000
341,609
8,975,620
8,127,798
8,051,698
8,752,909
8,840,617
23.90
38.50
22.90
37.50
24.90
40.50
25.00
40.50
25.00
40.50
223223
224
224
BERKELEY PUBLIC LIBRARY

MISSION STATEMENT
The Berkeley Public Library (BPL) supports the individuals right to know by
providing free access to information. The Central Library and four neighborhood
branch libraries are committed to developing collections, resources, and services
that meet the cultural, informational, recreational, and educational needs of
Berkeleys diverse community. The Library supports independent learning,
personal growth, and the individuals need for information. Helpful and expert
staff provide quality library services and programs. The Berkeley Public Library
an institution shaped by Berkeleys traditions, characteristics, and environment
belongs to the entire community.
ORGANIZATION CHART
City Council
Board of Library Trustees
Director of
Library Services
1.00 FTE
Assoc HR Analyst
1.00 FTE
Administrative
Secretary
1.00 FTE
Technology and
Collection Services
11.50 FTE
Deputy Director of
Library Services
Facilities
Management
3.00 FTE
1.00 FTE
Library Specialist II
1.00 FTE
Adult, Teen &

Collection Mgmt
15.60 FTE
Circulation Services
26.525 FTE
Administrative
Services
4.00 FTE
Neighborhood &
Childrens Services
47.475 FTE
225225

Division Overview
Adult, Teen, and Collection Services
This division encompasses the Art & Music and Reference units at the Central
Library and is responsible for providing high-quality public services to the
communitys adult and teen residents; creating partnerships to use resources more
efficiently and reach a wider audience; assisting with the use of electronic
resources and tools; and promoting life-long learning. The division enhances the
Librarys resources by developing collections and services that meet the
informational needs of Berkeleys diverse community, inclusive of administering
the purchase, selection and ongoing evaluation of library materials including
both physical collections and digital content.
Neighborhood and Childrens Services
Neighborhood and Childrens Services oversees the four neighborhood branch
libraries Claremont, North, South, and West and system-wide library services
to children, including community programming and partnership development, and
collection development of juvenile materials.
Childrens Services also is
responsible for providing early literacy services to children, their caregivers and
parents, encompassing an age-appropriate readers advisory service attuned to
reading interests and abilities; and assisting students to succeed in school. The
branch libraries deliver full services and programs to Berkeleys neighborhoods,
with the added services of the Tool Lending Library at the South Branch Library,
ensuring convenient access to information, materials, and public programs
throughout the community.
Information Technology and Technical Services
The Library Information Technology and Technical Services division manages
the Librarys networks, servers, computers and enterprise applications. The
division also provides computer hardware and software support and training.
Technical Services oversees the preparation of library materials for public use,
including ordering, cataloging, and physically preparing materials for the Librarys
five locations.
The Circulation Services unit serves as the publics primary point of contact and
engages in activities that strengthen community relations. The unit ensures
library materials are available for circulation on a timely basis; maintains
inventory control over all circulating materials; handles financial issues related to
circulation; creates and maintains the Librarys database of patron accounts;
retrieves items on reserve for patrons, inclusive of managing interlibrary loan
activities; and coordinates the Librarys Books-by-Mail service offered to patrons
who are physically unable to come into the Library because of an illness or
disability.
226
226

Literacy Services
BerkeleyREADS, adult and family literacy program, provides free confidential
tutoring and literacy support services for those aged 16 years and older through
goal-directed, one-on-one and/or small group instruction. The family literacy
component is an outreach program providing story times, free books, special
events, and parent literacy workshops at dispersed community sites serving
disadvantaged families.
Facilities Management
Facilities Management maintains the mechanical systems and environs of the
five facilities that make up the Berkeley Public Library system by identifying and
implementing cost-effective, efficient and green-friendly maintenance
opportunities.
Finance and Administrative Services
The Finance and Administrative Services division oversees library operations as
envisioned by the governing Board of Library Trustees inclusive of personnel
records; accounting functions; statistical measurements and reports; and
oversight of the Library departments business contracts and services. The
Finance unit manages the Library Tax Fund, the Library Gift Fund, and all other
Library revenue and expenditures sources.
50,275 people attended close to 2,000 Library programs in FY14;

approximately 50% of those programs were geared towards children and
attended by 27% of overall program attendees;
Checkouts of books, videos, recordings, and other items increased to 1.974
million in FY14, a 3% increase over FY13;
Fiscal year 2014 visits to the Library topped 1.3 million, in addition to over a
million visits to the Library's website;
Over 320,000 informational requests were answered with accuracy by expert
librarians;
BerkeleyREADS, the Library's adult and family literacy program, offered
intensive instruction in basic literacy skills to over 200 adults and 26 families
by 140 volunteer tutors who donated over 5,000 hours of their time to help
literacy learners achieve their personal learning goals.
The new West Branch Library reopened to much fanfare, signifying the
completion of the Measure FF branch libraries improvement program and one
year later is on target to achieve its goal of Net Zero Energy consumption;
LEED (Leadership in Energy and Environmental Design) Gold certification
was awarded to the newly built South Branch Library for its environmentally
friendly features;
The completion of the multi-year Measure FF branch libraries improvement
program on schedule and under budget was feted with a month-long
227227
Branch Out celebration of an array of free events and activities that was
combined with activities honoring National Library Week in April 2014;
The Library designed and launched a new public-use website
(http://berkeleypubliclibrary.org) built on an open-source platform that easily
adapts to tablets and mobile devices without requiring an app to access the
Librarys dynamic print, music, film and digital collections;
Public service hours increased at all four newly refreshed and expanded
branches, raising the total number of open hours to 52 hours per week at
each branch, fulfilling a long-term budget priority of the Board of Library
Trustees;
Four new electronic newsletters were launched in the audience interest areas
of teens, children, arts and culture and general programs, events and news;
A community based strategic planning process commenced, encouraging the
citizens to give us their input on a variety of issues in order to better serve the
needs of the Berkeley community over the next three years;
The Family Place program launched at all Library locations in recognition of
the importance of play in a childs development and the annual childrens
Summer Reading program was opened to preschoolers for the first time ever;
and
An interior design process for the study of Central Library public spaces was
initiated with the first phase completed in FY14, and the second phase
consisting of expanding and relocating the teen space began in FY15.
Identify and prioritize strategic capital improvements, including infrastructure

and Central Library repairs and improvements for possible action
Maintain the stability of the operating budget and plan for future operational
needs including establishing / maintaining a balanced budget
Undertake a marketing campaign to raise the Librarys profile in the
community
Consider options / strategies to increase community partnerships and
collaborative opportunities
Conduct a technology needs assessment, identify strategic technology
improvements, and draft a 3-year Technology Plan for the Library

With the full support of the Board of Library Trustees, the Library will be
addressing major infrastructure issues at the Central Library and is expecting to
undertake construction activities that will include a dedicated teen space and a
reconfigured concordant mapping of collections. Additionally, activities
228
228

enunciated in the Strategic Planning process begun in FY 2014 will be launch
and pursued.
229229
BERKELEY PUBLIC LIBRARY FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
12,042,356
3,631,243
8,050,914
19,443
12,552,946
3,237,174
4,522,786
13,632
12,901,929
3,226,481
312,441
12,560
13,213,555
4,040,689
1,590,000
10,064
13,405,779
3,637,189
470,000
10,064
23,743,956
20,326,538
16,453,411
18,854,308
17,523,032
3,824,591
5,301,489
12,191,436
2,426,440
23,743,956
4,222,355
5,432,750
8,213,266
2,458,167
20,326,538
4,128,380
5,555,077
4,283,217
2,486,737
16,453,411
6,256,064
5,570,006
4,444,934
2,583,304
18,854,308
4,780,472
5,639,445
4,502,307
2,600,808
17,523,032
14,667,239
38,904
45,515
1,110
130,749
361,513
8,498,926
15,681,046
46,106
43,623
15,992,861
42,992
58,324
18,411,117
69,000
55,691
17,083,341
69,000
55,691
164,721
564,441
3,826,601
189,133
78,907
91,194
115,000
203,500
115,000
200,000
23,743,956
20,326,538
16,453,411
18,854,308
17,523,032
109.18
111.78
113.10
EXPENDITURES
By Type:

Capital Outlay
Internal Services
By Division:
Library Administration
Central Library
Branch Libraries
Technical Services
By Fund:
Library Fund
Direct Loan/Inter Library Loan
Library Services & Technology
Public Library Fund
Library Gift Fund
Library Foundation
Measure FF - Branch Renovations
General Fund FTE

Total FTE
230
113.28
113.28
230
BERKELEY PUBLIC LIBRARY FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
1,538,241
1,203,676
919,845
162,829
3,824,591
16.00
1,881,376
1,365,054
960,413
15,512
4,222,355
16.00
1,791,344
1,271,700
1,064,683
653
4,128,380
18.00
2,183,945
1,634,635
1,137,484
1,300,000
6,256,064
19.00
1,808,242
1,602,779
1,144,451
225,000
4,780,472
19.00
2,279,277
1,055,768
463,788
1,169,922
327,842
4,892
5,301,489
48.63
2,303,697
1,159,605
523,307
1,109,266
330,200
6,675
5,432,750
48.15
2,550,840
1,014,622
434,707
1,206,124
342,879
5,905
5,555,077
47.53
2,682,009
873,118
519,890
1,170,492
324,497
2,713,698
885,696
526,871
1,188,040
325,140
5,570,006
46.88
5,639,445
46.88
8,867,156
874,970
620,707
694,637
841,730
292,236
12,191,436
32.30
4,375,435
997,390
799,307
813,250
941,555
286,329
8,213,266
35.38
141,142
1,153,774
918,002
860,083
916,294
293,922
4,283,217
38.08
5,490
1,166,899
1,064,311
1,024,931
905,343
277,960
4,444,934
37.90
5,490
1,181,639
1,078,790
1,038,590
917,078
280,720
4,502,307
37.90
1,177,855
1,248,585
2,426,440
12.25
1,015,051
1,443,116
2,458,167
12.25
806,929
1,679,808
2,486,737
9.50
844,021
1,739,283
2,583,304
9.50
854,519
1,746,289
2,600,808
9.50
23,743,956
20,326,538
16,453,411
18,854,308
17,523,032
109.18
111.78
113.10
113.28
113.28
Library Administration
Administration
Library Information Systems
Facilities
Capital Projects
Division Total
FTE Total
Central Library
Children's and Teen Services
Art and Music
Reference
Literacy Programs
Young Adult Programs
Division Total
FTE Total
Branch Libraries
Administration
North Branch
South Branch
West Branch
Claremont Branch
Tool Lending
Division Total
FTE Total
Library Technical Services
Technical Svcs & Collection Mgmt.

Techincal Services
Division Total
FTE Total
Department Total
FTE Total
231231
232
232
MAYOR AND COUNCIL

The Berkeley City Council consists of a Mayor and eight (8) Councilmembers.
The City is divided into eight Council districts, which are used for the election
of Councilmembers. The Mayor is elected citywide. The Mayor is the
President of the Council and votes as an individual ninth member.
Following is a list of the current Council including their office telephone
numbers.
Mayor Tom Bates, (510) 981-7100
District 1 - Councilmember Linda Maio, (510) 981-7110
District 2 - Councilmember Darryl Moore, (510) 981-7120
District 3 - Councilmember Maxwell Anderson, (510) 981-7130
District 4 - Councilmember Jesse Arreguin, (510) 981-7140
District 5 - Councilmember Laurie Capitelli, (510) 981-7150
District 6 - Councilmember Susan Wengraf, (510) 981-7160
District 7 - Councilmember Kriss Worthington, (510) 981-7170
District 8 - Councilmember Lori Droste, (510) 981-7180
The Councilmembers Office Budgets are annually adjusted by the CPI. The
Mayor currently does not collect a salary.
233233
MAYOR AND CITY COUNCIL FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
1,560,384
53,249
3,271
89,245
1,598,035
43,793
2,994
89,095
1,660,661
36,942
1,953
89,100
1,597,749
113,526
1,615,647
113,526
81,181
81,181
1,706,149
1,733,917
1,788,656
1,792,456
1,810,354
513,582
1,192,567
510,846
1,223,071
515,095
1,273,561
552,856
1,239,600
561,057
1,249,297
1,706,149
1,733,917
1,788,656
1,792,456
1,810,354
1,706,149
1,733,917
1,788,656
1,792,456
1,810,354
1,706,149
1,733,917
1,788,656
1,792,456
1,810,354
12.00
12.00
12.00
12.00
12.00
12.00
EXPENDITURES
By Type:

Capital Outlay
Internal Services
By Division:
Mayor's Office
Council Offices
Exiting Officials
By Fund:
General Fund
General Fund FTE

Total FTE
234
12.00
12.00
12.00
12.00
234
PARKS, RECREATION & WATERFRONT

MISSION STATEMENT
The mission of the Parks Recreation and Waterfront Department is to provide
quality park, recreation and waterfront facilities, and related programs and
services that are safe and functional while enhancing the urban environment. We
also plan, construct, maintain and improve the Citys parks, waterfront, recreation
facilities, public trees and urban forest. We commit to being an effective and
efficient organization with a well-trained workforce that values quality, pride in our
work, public service, and a positive work climate with respect for each other and
ourselves. We strive to engage the community in the implementation of this
mission.
ORGANIZATION CHART
Director
3.0 FTE
Finance &
Administration
6.0 FTE
Capital Projects
2.0 FTE
Parks
Division
47.0 FTE
Marina
Division
11.0 FTE
Recreation
Division
25.50 FTE
235235
Department Overview
Fiscal and Administrative Services
Administrative Services provides overall management of departmental functions,
including budgeting, payroll and purchasing services, contracts, accounting,
Council processes, departmental communications, publications, departmental
policies and procedures and grant administration.
Capital Projects Planning and Design
This division plans and manages capital improvement projects at City-owned
parks and waterfront facilities. This includes park and facility planning, grant
acquisition, permitting, environmental review, design and construction
management.
Park Operations
Park Operations maintains and enhances the Citys 52 parks, including
playgrounds, sport fields, and buildings. The Division also maintains over 40,000
public trees, as well as medians and pathways city-wide for the benefit of the
Berkeley community.
Recreation and Youth Services
This division provides a wide variety of unique and traditional recreational
opportunities for all Berkeley citizens, with a concentration on youth. The division
administers its programs in City parks and facilities and operates the Citys
recreation centers, swimming pools and campsites (including resident camps at
Tuolumne and Echo Lake).
Waterfront
This division operates and maintains the Berkeley Marina, which is the largest
marina in the Bay Area and its related facilities, including Cesar Chavez Park, the
Shorebird Nature Center, and the Adventure Playground. This division also
manages agreements with Marina businesses, leases, boats and berths in the
Marina.
2020 Vision
The 2020 Vision for Berkeleys Children and Youth is a community-wide effort to
close the academic achievement gap that exists in Berkeleys public schools.
Based on national research and best practices, the following key measurable
indicators evidenced to impact the racial disproportionality of academic
achievement among Berkeley students have been identified.:
236
Kindergarten Readiness
Reading Proficiency by 3rd Grade
Student Attendance
Successful Completion of 9th Grade Math Standards
College & Career Readiness and Success
236
Disproportionality in Suspensions and Police Contacts

Student Engagement
These measures guide the planning and will be used to assess the progress of
the initiative.
Completed Bay Trail ExtensionPhase One;

Resurfaced and renovated tennis courts in Willard Park;
Rehabilitated seven sports fields and one park field;
Seal coated the Marina pathways and L and M parking lots in Cesar Chavez
Park;
Refinished wood floor in Live Oak Community Center Social Hall;
Remodeled office space at six Recreation Division facilities in order to
decentralize the Main Recreation Office;
Renovated Echo Lake Camp Dining Hall tresses and structure;
Renovated Echo Lake Camp Lodge Deck Foundation;
Completed Hazard Mitigation at Berkeley Tuolumne Camp Site following Rim
Fire Damage;
Developed 2020 Vision Phase III work plans for College-Career Readiness
and Success Indicator;
Initiated revision of community agency funding process and reporting
outcomes for youth serving agencies to bring more into alignment with 2020
Vision goals;
Completed Childrens Budget;
Planted 633 trees City-wide, and planted 27 trees along Solano Avenue
business district and created 28 new tree wells;
Established Community All Crew Work Day.
Fully implemented Parks Make Life Better signage and outreach;
Held one Community Tree Planting Day;
Held annual Community Park Day in San Pablo Park;
Repaired Aquatic Park buildings; provided new electrical service, repaired
sewer system, paved parking area, repaired fencing, built ADA access ramps,
built stairway, painted buildings, installed safety bollards, improved
landscaping and repaired roofs in preparation for new occupancy of three
vacant buildings;
Completed Municipal Urban Forest Tree Inventory and made data available to
the public on the city website;
Expanded use of LAGAN for Urban Forestry Tree management;
Developed volunteer recruitment and recognition program. Held first annual
volunteer award event;
Rehabilitated and improved reserve-able picnic areas;
Met city drought 10% water reduction goal; reduced water use city wide by
over 20% and received water saving recognition award from EBMUD;
237237
Secured $500,000 from State Coastal Conservancy to renovate the East Lot
and the south Sailing Cove;
Secured $600,000 from Cosco Busan to build a new public restroom at the
South Sailing Cove;
Secured $500,000 from MTC (federal funds) to build segment three of the
Bay Trail Extension at the South Sailing Cove;
Assumed operation and leasing of 125 127 University Ave, with existing five
tenants;
Developed and re-signed Cesar Chavez Park with updated Parks Rules
signs; and implemented public education and outreach program at Cesar
Chavez Park;
Sourced and implemented new Marina software program to manage berth
assignments;
Increased enrollment at all four Afterschool Program sites: Willard 18%
increase, James Kenney 24% increase, Frances Albrier 55% increase, YAP
71% increase;
Increased online activity tracking and registration on ACTIVE for programs
such as Berkeley Day Camp, Echo Lake Camp, summer and afterschool
Achievers, and youth sports;
Continued implementing Kindergarten Readiness Programs after grant funding
ended, entered into an Unfunded Partnership with First 5 Alameda County;
expanded Pre-K programs to include more ages 0-2 programs;
Developed partnership with Special Olympics to expand Therapeutic
Recreation program;
Expanded Therapeutic Recreation internship program;
Developed and implemented new Family Camp program at Echo Lake Camp
in response to loss of Tuolumne Camp; and
Increased number of campers served at Echo Lake Camp by 102%.
Key Objectives - FY 2016 & FY 2017
238
Complete renovation of Virginia McGee Totland;

Complete renovation of Terrace View Park
Complete renovation of Ohlone Dog Park
Complete renovation of John Hinkel Park picnic area.
Complete renovation plan for John Hinkel Park Amphitheater / play structure;
Complete renovations for Grove Park basketball and tennis courts;
Rehabilitate four sports fields;
Complete renovations for James Kenney Siding Replacement and Seismic
Upgrade project;
Complete renovations for Rose Garden Trellis, Phase I trellis replacement
and ADA improvements;
Complete renovations for James Kenney Park Play Structure, equipment,
seating and picnic area;
Complete renovations for Strawberry Creek Park courts;
Complete renovations for Willard Play Area equipment and pathways;
238
Complete renovations for John Hinkel Park pathway, play areas and ADA
work;
Complete improvements to the Marin Circle Fountain and walk area;
Complete improvements to the Becky Temko play equipment;
Complete major repairs and maintenance on three (3) Echo Lake Camp
cabins;
Complete major maintenance on the Echo Lake Camp Kitchen in-take / makeup air system;
Replace the Echo Lake Camp leach fields;
Renovate Glendale Laloma basketball courts;
Complete Bay Trail Segment III;
Complete South cove parking and access project;
Complete assessment of Berkeley Pier;
Complete Marina Bait Shop wall replacement;
Complete Launch Ramp Barrier Project;
Renovate Aquatic Park south pathways;
Complete San Pablo electrical meter split;
Begin Cesar Chavez Park Master Plan;
Represent the City of Berkeley on 2020 Vision planning, implementation, and
evaluation activities;
Develop and coordinate an evaluation strategy for City of Berkeley youth
services;
Provide recommendations related to reporting outcomes, best practices, and
training needs for City of Berkeley and City funded youth programs;
Apply for grant funds to make improvements in the South Sailing Cove;
Complete Berkeley Tuolumne Camp Master Plan and enter into new lease
with the US Forest Service;
Hold 15 or more Community All-Crew Work Days;
Maintain / improve water saving measures to meet City drought response
goals;
Negotiate lease agreements in Aquatic Park facilities which include
improvements of the Park buildings;
Update and execute lease renewals for Marina properties;
Complete the installation of the new Launch Ramp Traffic Control Arms;
Expand out of school offerings to middle and high school teens, focusing on
college and career readiness;
Develop a marketing strategy for maximum recreation program exposure;
Improve staff training and professional development opportunities;
Reach full inclusion of camps and sports leagues in standard online
registration;
Establish wireless control of James Kenney Community Center heating, interior
lights and sports court and field lighting;
Complete Recreation Office decentralization to Community Centers and pools;
and
Expand Teen offerings at Echo Lake Camp.
239239
240
Passage of Measure F: In November 2014, Berkeley residents approved a

16.7% increase to the Parks Tax. This is expected to result in an additional
$1.7 million of revenue for the Parks Tax fund, effectively closing the funds
structural deficit and adding significant new funds to address high-priority
major maintenance projects.
Challenges for the Camps Fund: The destruction of the Berkeley Tuolumne
Camp (BTC) in the 2013 California Rim Fire created significant challenges for
the Camps Fund, which had been reliant on BTC revenues to cover shortfalls
in other camp programs. The Camps Fund began FY 2014 with a $1.46
million reserve, but suffered operating losses of more than $1 million in FY 14
alone. The Department has taken a number of measures to prevent further
depletion of the Fund, including the creation of new programs at Berkeley
Echo Lake Camp and cost reduction measures in Camps Fund and
Recreation Administration programs.
Pre-K Power Play: The Department secured $80,000 in additional funding to
expand the successful 0 to 5 / Pre-K / Tots Program, started through a grant
from Alameda County First 5. The program is now fully self-funded, and is
being expanded to include 3 additional 10-week Pre-K Power Play programs
and facilitated 0-2 parent-child playgroups.
2020 Vision Design Team Restructuring: The Berkeley Alliance, which had
been responsible for convening the 2020 Vision design team and facilitating
coordination between the City, Berkeley Unified School District, and UC
Berkeley, has announced its plans to close. Moving forward, staff member
Tanya Moore will co-chair the 2020 Vision Design Team with Pat Saddler of
BUSD. The Citys $50,000 annual commitment will be maintained, but will be
spent out of the Department rather than via contract with the Alliance in
support of 2020 Vision related activities.
Lumina Foundation Grant: In May 2014, the Department was awarded a one
year planning grant in the amount of $20,000 from the Lumina Foundation to
increase college and career readiness and success rates, in support of the
2020 Vision for Berkeleys children and youth. In December 2014, Lumina
granted the Department an additional $150,000 to support post-secondary
success efforts over the next three years.
Cosco Busan Grant: The Department received $950,138 in grant funding from
the Cosco Busan oil spill mitigation funds, providing funding for several
projects underway in the Marina area including construction of a new
restroom, and dock piling replacement.
Priority Conservation Area Grant: The Department was awarded $500,000
from the State Coastal Conservancy and $500,000 from the Metropolitan
Transportation Commission to fund development of the Bay Trail Segment 3
and to resurface a Marina parking area.
Recreation Administration move: Recreation Administration staff has
relocated from 1947 Center Street to our neighborhood-based community
240
centers. The move saves the Department nearly $100,000 in facility costs at
the downtown office, while improving service to community members, who will
be able to register for programs in their own neighborhoods. A new
recreation office was opened at the Willard Pool site.
Marina lease revenues: Lease revenues are projected to increase more than
10% in FY15 over the prior year, helping to offset increasing Marina project
costs.
Major maintenance projects completed: The Department started and
completed a number of major maintenance projects. Those that are complete
or near complete include the Willard tennis courts, Echo Lake dining hall,
Virginia McGee Totland play equipment renovations, Terrace View Phase I,
Ohlone Dog Park, and Grove basketball and tennis courts.
Shovel-ready projects: There are approximately six additional projects
designed or expected to be designed in FY 2015 that will be ready for
construction in FY 2016 and beyond. These park and facility projects will be
ready to be funded in the next four years to quickly draw down the new Parks
Tax funds that come online in FY 2016.
241241
PARKS RECREATION AND WATERFRONT FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
14,999,698
5,718,766
2,037,005
1,018,856
319,202
24,093,527
15,181,945
5,591,150
1,625,274
946,476
334,018
23,678,863
14,292,128
5,397,795
1,180,291
1,003,547
345,386
22,219,147
15,702,818
5,132,986
2,815,005
991,795
468,240
25,110,844
15,907,181
5,100,705
2,315,005
991,795
468,240
24,782,926
10,997,342
6,318,831
6,777,354
24,093,527
11,371,319
5,008,441
7,299,103
23,678,863
11,294,276
4,306,368
6,618,503
22,219,147
13,394,486
5,407,519
6,308,839
25,110,844
13,492,011
4,939,702
6,351,213
24,782,926
5,155,636
395,259
61,746
2,039,815
1,840,506
323,241
9,250,968
53,863
127,721
4,844,772
5,259,661
364,076
89,146
506,927
2,332,793
384,017
9,418,642
150,086
136,265
5,037,250
5,452,415
496,053
72,205
41,667
1,525,752
295,879
9,182,208
218,488
166,338
4,768,142
5,545,284
400,000
95,000
500,000
1,052,491
267,739
11,487,354
5,558,968
400,000
95,000
1,056,643
267,739
11,599,411
162,487
5,600,489
163,066
5,642,099
24,093,527
23,678,863
22,219,147
25,110,844
24,782,926
EXPENDITURES
By Type:

Capital Outlay
Internal Services
By Division:
Parks
Marina
Camps & Recreation
By Fund:
General Fund
Federal Grants
State/County Grants
Playground Camp Fund
Other
Parks Tax
Measure WW Park Bond Grant
Zero Waste
Marina
General Fund FTE

Total FTE
242
24.40
153.33
23.00
150.48
23.00
150.48
23.17
148.10
23.17
148.10
242
PARKS RECREATION AND WATERFRONT FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
1,397,840
2,003,485
4,546,181
284,101
1,231,515
340,343
149,982
27,038
531,144
485,713
10,997,342
57.35
1,511,792
1,947,128
4,592,056
426,534
1,339,490
326,881
128,176
44,000
542,936
512,326
11,371,319
55.35
1,538,452
1,838,469
4,254,849
434,945
1,331,629
259,290
125,036
52,080
619,731
839,795
11,294,276
55.35
1,761,149
1,929,549
4,722,188
453,071
1,451,236
353,813
126,807
52,000
594,673
1,950,000
13,394,486
55.35
1,754,893
1,952,113
4,769,858
459,403
1,469,016
355,709
126,807
52,000
602,212
1,950,000
13,492,011
55.35
566,086
640,568
2,131,575
423,601
665,487
1,891,514
6,318,831
18.50
657,114
546,738
2,080,306
426,528
665,722
632,033
5,008,441
17.00
604,463
555,306
1,932,133
381,683
685,768
147,015
4,306,368
17.00
625,742
658,114
2,097,417
484,419
742,786
799,041
5,407,519
16.00
629,952
664,311
2,105,586
489,446
751,366
299,041
4,939,702
16.00
4,665,657
459,431
1,652,266
6,777,354
77.48
4,782,596
427,296
2,089,211
7,299,103
78.13
4,926,504
399,420
1,292,579
6,618,503
78.13
5,044,836
414,109
849,894
6,308,839
76.75
5,049,449
453,781
847,983
6,351,213
76.75
24,093,527
23,678,863
22,219,147
25,110,844
24,782,926
153.33
150.48
150.48
148.10
148.10
Parks
Admininstration
Forestry Services
Landscaping Services
Corp Yard Administration
Parks Building and Systems Mtc.
Fire Fuel Management
Gilman Sports Field
Harrison Sports Field
Parks Capital: Plan & Mgmt.
Parks Capital: Construction
Division Total
FTE Total
Marina
Administration
Marina Maintenance
Marina Operations
Marina Recreation Program
Marina Landscaping
Capital Improvements
Division Total
FTE Total
Camps & Recreation

Recreation
Young Adult Program
Camps
Department Total
FTE Total
Division Total
FTE Total
243243
244
244
PLANNING DEPARTMENT
MISSION STATEMENT
Make Berkeley a better place to live and work by partnering with the community
to plan for and manage its physical, cultural, economic, and environmental future.
ORGANIZATION CHART
OESD
Director
Administration
Toxics
Management
Energy and
Sustainable
Development
Land Use
Planning
Building &
Safety
245245
PLANNING DEPARTMENT
Department Overview
Building and Safety Division
This division reviews proposed construction documents for conformance to the
building and other applicable codes; approves building, plumbing, mechanical
and electrical permits; inspects construction projects to ensure conformance with
the approved plans and code provisions, investigates work done without permits,
and provides code information and interpretation to the public and other city
agencies. This division also recommends and implements local code
amendments, ordinances, programs to retrofit seismically vulnerable buildings,
building safety assessment program, and other regulations. Additionally, this
division responds to local emergencies and destructive events to perform safety
assessments of buildings or structures involved.
Land Use Planning Division: Policy & Current Planning
This division is responsible for developing and implementing land use policy for
the City of Berkeley. The Special Projects Team prepares area plans, such as
the Downtown Area Plan and the Adeline Corridor Plan, develops amendments
to existing area plans, the Zoning Ordinance, the General Plan, and updates the
Housing Element. The Current Projects Team processes land use development
applications to ensure conformance with the Zoning Ordinance and the General
Plan, and conducts environmental review of proposed development projects in
conformance with the California Environmental Quality Act (CEQA). The Division
also provides staff support to the Planning Commission, Zoning Adjustments
Board, Landmarks Preservation Commission, Design Review Committee, and
Medical Cannabis Commission.
Office of Energy and Sustainable Development
The Office of Energy and Sustainable Development (OESD) develops policies
and implements programs to promote sustainable resource practices and reduce
energy and water use and the associated greenhouse gas emissions in both City
operations and the Berkeley community. These activities include the
development, implementation and monitoring of the Berkeley Climate Action
Plan; development, maintenance of and training in energy and green building
standards; improvements to permitting process to streamline sustainable
practices and to accommodate new technologies and methods; leveraging utility
ratepayer-funded energy programs; the development and administration of clean
energy capital projects in City facilities; responding to regional climate-related
policies and opportunities; and staffing the inter-departmental Sustainability
Working Group. OESD provides staff support to the Berkeley Energy
Commission.
This division issues building permits and routes plans to the various reviewing
City departments, providing a one-stop service to the public for development
applications. The PSC also reviews and issues permits for the Fire Department,
246
246
PLANNING DEPARTMENT
Public Works, Health, Engineering and Traffic Divisions. The PSC collects all
monies for the Planning Department.
Toxics Management Division (TMD)
TMD is a State-Certified Unified Program Agency (CUPA), responsible for
implementing, inspecting and enforcing California Environmental Protection
Agency (Cal EPA) and hazardous materials codes associated with the
Governors Office Emergency Services (Cal OES) and State Fire Marshall within
the City of Berkeley. TMD conducts industrial inspections, data gathering and
enforcement regulations on: chemical storage; accidental releases; hazardous
waste generation (including universal wastes); hazardous waste treatment;
pollution prevention; petroleum aboveground storage tanks; underground storage
tanks; and household hazardous waste. TMD conducts non-CUPA duties such
storm water pollution-prevention and complaint response. TMD also assists with
toxicological concerns, and staffs the Community Environmental Advisory
Commission. TMD recently lost its authority to clean up contaminated sites but
maintains wells permits and reviews developments on contaminated sites.
Land Use Planning Division

o Plans: Submitted the Draft Housing Element Update to HCD for review
and comment, and completed the Draft Initial Study. Adopted Local
Hazard Mitigation Plan (LHMP).
o Ordinances and Text Amendments: Adopted changes to Medical
Cannabis Ordinance and a new ordinance for dispensaries; and
developed selection process for the fourth dispensary. Adopted zoning
ordinances for Soft Story Requirements; Civic Center Overlay; Drug Store
buffers and controls; Telegraph Avenue FAR increases; and Emergency
Shelters, Transitional Housing, and Supportive Housing (per SB2) .
Presented to Planning Commission amendments to address Accessory
Dwelling Units, Urban Agriculture Incentive Zones, Residential Glare,
Check Cashing Stores, Alcohol Permit Findings, and office uses on
Telegraph. Reviewed Homeless Shelter compliance per SB2.
o Zoning Map Changes: Adopted a zoning change from Mixed Use Light
Industrial (MU-LI) to Commercial-West Berkeley (C-W) at 10th Street and
Gilman.
o Downtown Development Projects: Construction in progress 2024
Durant and 1931-35 Addison; building permit plan check in progress
1974 University; land use application approved and awaiting building
permit submittal 2133 University (Acheson Commons); land use
application and EIR in progress 2211 Harold Way; land use application
submitted 1951 Shattuck and 2129 Shattuck; community meeting held
1901 Shattuck (UCB Berkeley Way West).
o Southside Development Projects: Construction completed - 2301 Durant.
Land use application approved and building permit plan check pending 247247
PLANNING DEPARTMENT
o
o
248
2201 Dwight Way. Pending land use application and EIR 2539
Telegraph. Historic structures moved Blood House and Woolley House.
Preliminary design review completed and land use application in progress
2501 Haste (former Berkeley Inn site).
West Berkeley Development Projects: Land use application approved and
building permits submitted - 710 Heinz (parking garage). Land use
application approved 1914 Fourth (Spengers Block), 2001 Fourth
(redevelopment of Grocery Outlet). Land use application submitted - 811
Carlton (MacCauley Foundry).
Other Development Projects: Land use application approved and building
permit plan check in progress 801 Grayson (Bayer facility). Land use
application approved and awaiting building permit submittal 2600
Shattuck (Parker Place); land use application submitted 2029-35 Blake.
UP and AUPs: Completed 207 AUPs and 106 Use Permits
Landmarks: Recorded 4 Mills Act contracts. Completed 6 referrals. Hired
consultant and initiated Downtown Shattuck Historic Resources Inventory.
Office of Energy and Sustainable Development (OESD)

o Updated and published annual Climate Action Plan progress metrics
o In partnership with the Office of Emergency Services, obtained grant funds
to develop a community resilience strategy, including funding to cover the
cost of the Chief Resilience Officer position and half the salary of an
Associate Civil Engineer in the Dept. of Public Works
o Completed an assessment and financing plan for a citywide LED street
lighting conversion and assisted with the implementation of the project
o Provided green building consultations and technical green building
assistance to Permit Service Center customers as part of
Interdepartmental Roundtable reviews
o Provided technical assistance and research for Public Works Capital
Projects, including new boilers and cooling tower at 1947 Center St, and
energy management software at the Health Clinic and Public Safety
Building
o Provided commissioning work on several new facilities, including the
Spring Animal Shelter, Claremont Library, and Zero Net Energy West
Berkeley Branch Library, resulting in additional energy savings
o Implemented a pilot wireless energy management system at the James
Kenney Recreation Center
o Obtained US EPA Energy Star Benchmark Scores for all major city
facilities
o Developed training materials identifying permitting requirements for, ADA
access, lead paint mitigation, private sewer lateral, electrical, plumbing
and fire code for all CDBG-funded work for grant recipients for commercial
and municipal facilities
o Facilitated training sessions and workshops for Permit Center and Building
and Safety staff regarding the 2013 Title 24 Energy Code and the
California Green Code revisions
248
PLANNING DEPARTMENT
o Coordinated work for the East Bay Municipal Utilities District Water Smart
Award for Civic Center Building and MLK Jr. Park with Parks and Public
Works
o Coordinated Drought Response Plan with Public Works and Parks
o Identified and coordinated the closure of more than forty water accounts
that will save more approximately $30,000 annually
o Delivered an ordinance to Council to update the existing energy
conservation ordinances
o In coordination with StopWaste.org and USDN, launched a regional
initiative to increase the transparency of energy performance for
Commercial Buildings with the Energy Smart Awards and for single family
homes with the Home Energy Analyzer
o Selected as a semi-finalist in the Georgetown University Energy Prize to
support implementation of BESO and other energy efficiency programs
o Obtained a grant from the 11th Hour Project to support a pilot for electric
vehicle charging in the public right of way
o Launched a new pilot program to expand opportunities for charging
electric vehicles at home, including allowing for residential curbside
charging
o Obtained a grant from the California Energy Commission to install six
dual-port electric vehicle chargers at municipal parking lots and garages.
o Provided technical and permitting assistance for existing businesses
installing electric vehicle charging stations
o Advised the East Bay Energy Watch regarding deployment of 2013-14
programs and development of future programs
o Advised the Bay Area Regional Energy Network (BayREN) and the
development and deployment of newly funded energy programs
o Staffed the newly formed inter-departmental Sustainability Working Group
o Reviewed Environmental Sustainability section of City Council reports and
provided feedback to report authors to improve content
Toxics Management (TMD)

o Transferred first set electronic chemical inventory and compliance,
monitoring and enforcement (CME) data from 400 Berkeley facilities to
Cal/EPA
o Testing mobile field computers in the field for environmental inspections
o Transferred oversight authority for Californias Used Oil program back to
Public Works
o Completed the Hazardous Materials Commodity Flow Study for bulk
chemicals in transportation, as part of the preplanning for spills per
requirements of California HSC Section 25503 funded by DOT and Cal
OES
o Completed the Hazardous Materials Commodity Flow Study for bulk
chemicals in transportation on road, rail and freeways in Berkeley as part
of the preplanning for spills per requirements of California HSC Section
25503
249249
PLANNING DEPARTMENT
o Successful completion of latest state audit for Cal/EPA and Cal/OES
250

o Building/Electrical/Mechanical/Plumbing Inspections performed during:
(A) FY 2014: 26,379 and (B) FY 2015: 27,533 (averaging 15 - 17
inspections per area inspector per work day);
o Plan Reviews performed during: (A) FY 2014: 4,499 and (B) FY 2015:
4,649 (averaging 4 reviews per plan checker per work day);
o Reorganized Building and Safety Division into four units led by unit
supervisors;
o Implemented adoption of 2013 California Building, Electrical, Mechanical,
Plumbing, Residential, Energy, and Green Building Standards Codes with
local amendments, which became effective 01/01/14.
o Implemented adoption of the Soft-Story Phase II Mandatory Retrofit
Ordinance, which became effective 01/04/14;
o Developed and presented for approval 3 Urgency Ordinances regarding
construction and inspection of exterior elevated elements in multi-unit
residential buildings (E3 Program).
o Performed outreach and conducted enforcement of the Soft-Story
building posting requirements to ensure all soft-story building were posted
with earthquake warning signs;
o Developed and published Framework Guidelines for engineers to assist
in complying with the Soft-Story Phase II Mandatory Retrofit Ordinance;
o Presented PACE financing for seismic improvements for Council approval
to create a financing option for owners of soft story properties.
o Intensified enforcement of the Unreinforced Masonry (URM) Ordinance
for the 14 properties still remaining on the URM inventory.
o Launched Building Occupancy Resumption Program (BORP) to enable
owners of private buildings to hire licensed engineers to create postdisaster inspection plans for their buildings and to enable the City to
deputize these engineers conduct safety assessments and post the
buildings with official City of Berkeley placards.
o Developed post-earthquake emergency inspection reports for the Corp
Yard, Fire Stations, and Libraries to facilitate rapid decisions regarding
the reoccupancy of essential facilities for continuity of government;
o Facilitated implementation of state mandated CASp (Certified
Accessibility Specialist) staff certification program.
o Established procedure for phased permitting for large mixed-use projects
o In coordination with the Department of Public Works implemented newly
updated Private Sewer Lateral Ordinance provisions for construction
projects over $60,000.
o The imaging of Microfiche property files was completed - 50,807
microfiche were scanned containing 1,748,079 million images;
o Facilitated relocation and implemented incorporation of Housing Code
Enforcement and Rental Housing Safety Inspection Unit into the Building
and Safety Division;
250
PLANNING DEPARTMENT
o Increased the number of Rental Housing Safety Program (RHSP)
proactive residential rental properties inspections;
o Assisted in development of the East Bay Green Corridor Solar Permitting
Guidelines.

o Implemented the new routing system for customers.
o Continued the appointment system for applications and implemented preapplication appointments for owners, contractors and developers to assist
with the plan check review process.
o In FY 14/15 received or issued 47 large construction projects with over $1
million in valuation.
o In FY 14/15 issued 18,040 permits and over 4,566 plans were processed.
Land Use Planning

o Continue implementation of Accela database, expanding capabilities for
monitoring timelines and work load
o Expand the number of on-line zoning applications
o Develop and adopt Standard Conditions of Approval
o Develop and adopt standardized CEQA Thresholds of Significance
o Systematize and make public Administrative Regulations for the Zoning
Ordinance
o Continue enhanced coordination with Code Enforcement
o Implement Mills Act Monitoring Program
o Create and implement Conditions of Approval Monitoring Program for all
large development projects
o Implement division reorganization into four teams: Current Projects,
Design & Preservation, Policy and Special Projects
o Complete the hiring process for Assistant and Associate Planners
o Document and refine the land use application process in order to improve
effectiveness
o Strengthen project management skills through targeted training, coaching
and supervision
o Complete update of the Housing Element
o Complete Adeline Corridor Specific Plan
Office of Energy and Sustainable Development (OESD)
o Deploy a user-friendly implementation process and systems for the
Building Energy Saving Ordinance
o Conduct outreach with recognition, competition and other social
marketing strategies to engage community in reducing building energy use
o Use data driven analytics from information reported under BESO to inform
energy efficiency program design and prioritize resources
251251
PLANNING DEPARTMENT
o Continue to implement the Residential Curbside Electric Vehicle Charging
Pilot, including increased outreach, analysis, and sharing of findings
o Assist with the implementation of a comprehensive municipal energy and
water efficiency upgrade and financing project
o Complete the transition to electronic billing for all municipal PG&E
accounts
o Update annual Climate Action Plan progress metrics
o Develop strategies to support more consistent funding for Climate Action
Plan implementation
o Prepare procedures and an ordinance to enable on-line solar permitting
o Identify and certify additional facilities for Water Smart awards
o Coordinate drought response management, and track water consumption
o Assist with retro-commissioning of municipal facilities for additional energy
savings
o Compete as a semi-finalist in the Georgetown University Energy Prize
252

o Implement Accela Building Permit and Code Enforcement Modules;
o Implement Electronic Plan Check;
o Implement relocation to 1947 Center, including finalizing design layout,
issuing proper permits, performing inspections, and assisting with the
office move;
o Update B&S standard operating procedures for the Post-Disaster Safety
Assessment Program;
o Implement expedited, streamlined permitting process for small residential
rooftop solar energy systems;
o Perform outreach to over 6,000 property owners and facilitate
implementation of Exterior Elevated Elements (E3) Inspection Program in
multi-unit residential buildings. The initial inspection certifications are due
January 14, 2016 (and every three years thereafter)
o Continue to manage Soft Story Program and assist property owners with
their retrofit efforts. Initiate enforcement activities for any property owners
who have not complied with the requirement to apply for a building permit
by December 31, 2016;
o Continue to enforce URM Ordinance for the properties still remaining on
the URM inventory;
o Develop key point inspection reports for post-earthquake emergency
inspection for the remaining COB essential and critical facilities. The goal
of the program is to facilitate rapid decisions regarding the reoccupancy of
essential and critical facilities for continuity of government;
o Participate in the redesign of the Planning Department website;
o Intensify enforcement of the self-certification component of the RHSP
program as adopted in the BMC Section 12.48.050;
o Review Rental Housing Safety Program (RHSP) per unit/room annual fees
based on RHSP budgetary and staffing needs.
252
PLANNING DEPARTMENT
o Facilitate relocation and integration of the Permit Service Center into the

o Continue outreach to the building community to provide information about
the permit process, and to increase opportunities for customer feedback.
o Implement new software for permits with on-line permitting and electronic
plan review.
Toxics Management Division (TMD)
o Expand acceptance of electronic data from 400 facilities to fulfill their
Cal/EPA and Cal/EMA reporting requirements via web portal
(www.BerkeleyCUPA.com)
o Use mobile computing devices connected in real time to CUPA database
for CUPA and storm water inspections
o Complete the 2015 new Cal/EPA, Cal/OES and State Fire Marshal audit
of the hazardous materials programs
o Resolve staffing shortages and catch up with inspections

Personnel budget was increased by $791,386 due to the following:
New positions added:
o Permit Center: Accounting Office Specialist II
o Land Use Planning: Assistant Planner, Associate Planner, Principal
Planner (3-year, project-based)
o Building and Safety: Building Inspector II, Senior Building Plans Examiner
Reallocation of existing career positions
o 2 Senior Planners to Principal Planner
o 1 Assistant Planner to Associate Planner
253253
PLANNING DEPARTMENT FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
8,373,077
1,938,661
46,599
119,970
696,709
11,175,016
9,399,064
2,094,099
128,808
148,020
710,494
12,480,485
10,277,329
3,071,261
44,542
166,562
933,148
14,492,842
11,605,500
1,700,069
34,602
126,671
1,162,699
14,629,541
11,778,454
1,716,605
34,602
126,671
1,162,699
14,819,031
1,473,222
1,248,716
476,278
1,354,919
956,096
2,956,229
2,709,556
11,175,016
1,446,233
985,967
325,642
1,334,879
895,319
2,768,786
4,723,659
12,480,485
1,663,828
1,036,022
333,549
1,158,528
849,879
3,875,814
5,575,222
14,492,842
1,755,306
1,228,900
1,316,842
969,322
3,886,214
5,472,957
14,629,541
1,786,169
1,243,974
1,332,530
983,100
3,933,720
5,539,538
14,819,031
1,513,689
13,492
17,210
515,230
10,993
26,668
24,153
30,051
126,309
7,708,438
970,200
218,583
1,629,124
15,773
15,154
449,446
946,820
562
22,474
31,848
126,429
8,245,059
946,551
51,245
1,604,589
16,176
87,161
468,079
994,757
1,683,361
18,511
1,707,729
18,732
152,410
1,018,917
154,348
1,032,910
22,549
31,710
127,483
10,252,358
855,420
32,560
24,265
33,353
160,508
10,597,224
940,992
24,607
33,825
162,287
10,732,474
952,119
11,175,016
12,480,485
14,492,842
14,629,541
14,819,031
EXPENDITURES
By Type:

Capital Outlay
Internal Services
By Division:

Redevelopment
Toxics Management
Energy & Sustainability
Land Use
Building & Safety
By Fund:
General Fund
State/County Grants
Successor Agency
Parks Tax
Zero Waste
Sewer
Clean Storm Water
Unified Program (CUPA)
Other Funds
General Fund FTE

Total FTE
254
10.28
58.05
9.73
66.30
9.81
70.00
9.52
76.50
9.52
76.50
254
PLANNING DEPARTMENT FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
Administration
Division Total
FTE Total

Division Total
FTE Total
Redevelopment
Redevelopment Agency
Division Total
FTE Total
Toxics Management
Toxics Management
Toxics & Pollution Prev/CUPA
Toxics Management/Stormwater
PSC Support
Division Total
FTE Total

Division Total
FTE Total
Land Use
Administration
Land Use Planning
Division Total
FTE Total
Building & Safety
Administration
Building & Safety
Engineering Permits
Fire Plan Checks
Housing Code Enforcement
Division Total
FTE Total
Department Total
FTE Total
1,473,222
1,473,222
4.00
1,446,233
1,446,233
5.00
1,663,828
1,663,828
6.00
1,755,306
1,755,306
6.00
1,786,169
1,786,169
6.00
1,248,716
1,248,716
7.00
985,967
985,967
8.00
1,036,022
1,036,022
8.00
1,228,900
1,228,900
9.00
1,243,974
1,243,974
9.00
476,278
476,278
1.00
325,642
325,642
333,549
333,549
261,315
930,230
126,309
37,065
1,354,919
6.50
261,017
907,937
126,429
39,496
1,334,879
6.50
236,805
752,490
127,483
41,750
1,158,528
6.50
258,018
854,773
160,508
43,543
1,316,842
6.50
261,432
864,648
162,287
44,163
1,332,530
6.50
956,096
956,096
4.05
895,319
895,319
4.05
849,879
849,879
4.75
969,322
969,322
5.15
983,100
983,100
5.15
237,585
2,718,644
2,956,229
21.50
151,561
2,617,225
2,768,786
21.75
232,679
3,643,135
3,875,814
21.75
233,896
3,652,318
3,886,214
24.00
237,004
3,696,716
3,933,720
24.00
242,208
2,467,348
2,709,556
14.00
252,422
3,039,643
300,724
242,737
888,133
4,723,659
21.00
259,101
3,860,654
311,410
232,820
911,237
5,575,222
23.00
262,844
3,711,870
323,956
234,935
939,352
5,472,957
25.85
265,910
3,754,970
328,464
237,857
952,337
5,539,538
25.85
11,175,016
12,480,485
14,492,842
14,629,541
14,819,031
58.05
66.30
70.00
76.50
76.50
255255
256
256
POLICE DEPARTMENT
MISSION STATEMENT
In partnership with a culturally diverse community, the Berkeley Police
Department is committed to the effective suppression of crime and drug-related
activity, and to providing a safe and secure environment through vigorous law
enforcement. The department will strive to identify and solve problems that
threaten the quality of life in our community.
ORGANIZATION CHART
Office of the Chief
Operations
Division
Investigations
Division
Professional
Standards
Division
Support Services
Division
257257
POLICE DEPARTMENT
Department Overview
Office of the Chief
The Office of the Chief provides overall leadership and administrative oversight
for the Police Department. The Office includes the Chief of Police, the Internal
Affairs Bureau and the Public Information Officer and Fiscal Services. The
primary focus of the office is to reduce crime and maintain the accountability of
the Department and the respect of the community it serves within the established
budget.
Professional Standards
The Professional Standards Division brings the Berkeley Police Department in
line with national standards and best practices. The focus of this Division is
improving systems to reduce obstacles to accomplishing our mission. This
Division will work to streamline what can sometimes be overly burdensome
procedures and make us more effective. The Division includes Policy, Audit,
Personnel and Training, Records, Court Liaison, Property Room and the Jail.
Operations
The Patrol Division is responsible for the response to calls for service, conducting
initial criminal investigations, making arrests, issuing citations, providing crime
prevention services and proactive police problem solving to improve the quality of
life in the community as well as facilitating Police and Fire responses throughout
the community through the Emergency 911Communications Center. Bicycle
Officers, Police Reserves, Area Coordinators, Crisis Intervention Team, Special
Response Team, and Explosive Ordinance Disposal Team are all specialized
units within the division.
Investigations
The Detective Bureau is responsible for follow-up investigations of homicides,
felony assaults, robberies, sexual assaults, domestic violence incidents, sexual
assaults on children and minors, residential and commercial burglaries, identity
theft, fraud, forgery, elder abuse, among other offenses. The Investigations
Division is comprised of the following units: Special Enforcement; Crimes against
Persons (Homicide and Robbery), Special victims (Youth and Family Services,
Sex Crimes and Domestic Violence), Crimes against Property (Burglary, Fraud
and Auto Theft), Crime Analysis; Traffic Bureau (Traffic and Parking
Enforcement); Warrant Unit and Crime Scene Unit.
Major Accomplishments - FY 2014 and FY 2015
258
Major crime decreased over 6% to the lowest level in over 50 years.

Trained entire department and implemented Fair and Impartial Policing policy
and procedures.
Expanded Crisis Intervention training
258
POLICE DEPARTMENT
Implemented one of the first double-blind, sequential lineup procedures in the

United States in cooperation with the Alameda County DA and Chiefs of
Police Association.
Conducted first beat analysis in 20 years and implemented fourteen beat
configuration after meeting with Berkeley citizens as well as internal City of
Berkeley stakeholders.
Designed a staffing contingency plan to backfill for long term vacancies in
advance with officers from non-patrol units.
Increased efficiency and reduced risk of property and evidence handling
through 50% reduction of property and evidence inventory.
Selected vendor for False Alarm Management ordinance development and
on-line administration system.
In collaboration with Berkeley Fire and Berkeley Information Technology,
installed police computers in each Berkeley Fire Stations.
Conducted anti- racial profiling training for all sworn officers.
Personnel complaints down over 60% since 2009.
Recognized as one of the most representatively diverse police departments in
the United States.
Continued work on attaining National Law Enforcement Accreditation through
CALEA.
Passed Jail Medical, Mental Health, Nutrition and Environmental Inspections
by both the Public Health Department and the Standards and Training for
Corrections Program (STC).
Piloted City of Berkeleys first use of social media through NIXLE for
community notification.
Piloted City of Berkeleys first use of Google Translate on BPD website to
reach more members of the community.
In conjunction with all departments, began participation in City of Berkeleys
first use of Twitter social media.
Implemented new emergency medical dispatch procedure in coordination with
Alameda County Regional Communications Center.
Conducted regional executive and command level training in emergency
response to oil car train derailment scenario.
Completed comprehensive department self assessment of December. 2014
protest response with detailed set of recommendations.
Conducted updated crime prevention and CPTED training for patrol.
Hosted first BPD/BFD Joint Public Safety Building Open House since building
opened.
Cofounded Bay Area Alliance of Public Information Professionals, focused on
regional media and information sharing.
Create multiyear Police Department strategic plan in partnership with key

stakeholders.
259259
POLICE DEPARTMENT
260
To enhance trust and legitimacy with our community, review and implement
strategies and programs as identified by the Presidents Task Force on 21st
Century Policing.
As part of the strategic planning process, develop new Police Department
Mission, Vision and Values statements.
Proactively prevent criminal activity.
Increase community engagement, problem solve and attend community
meetings whenever possible and appropriate.
Expand social media usage for information sharing and up-to-date mapping.
Do not allow Part One Crimes to increase above the current rate; focus on
crime prevention and chronic criminals throughout the City of Berkeley.
Increase transparency by publishing Berkeleys first ever public-facing
Parking Enforcement Operations Manual.
Become one of the first police departments in the United States to voluntarily
begin collection of both traffic and pedestrian stop demographic data.
Begin work with Center for Policing Equity to review and analyze traffic and
pedestrian stop demographic data.
Train department in procedural justice and police legitimacy.
Achieve a closure rate for Part One Crimes that meets or exceeds the
national and state average for agencies our size.
Complete emergency protocols for evacuation and relocation of
Communications Center answering point.
Upgrade current VESTA 911 system to address Next Generation 911 (NG91-1) to receive data (text and video).
Create training plan focused on increasing staffs expertise in the areas of
fingerprint examination and identification
Acquire technology to produce electronic evidence for prosecution purposes
and increase work flow efficiencies.
Design annual training plan including renewed emphasis on crime prevention,
crime prevention through environmental design (CPTED), crisis intervention
training (CIT), community policing and problem solving, de-escalation and
police legitimacy.
Continue comprehensive policy, procedure and standards revision.
Ongoing coordination with the Police Review Commission and the City
Attorneys Office on the Lexipol policy project.
Implement audit program to identify industry best practices for improving
service, efficiency, crime prevention and response, and safety.
Reduce employee injuries through implementation of increased Police
Department wellness.
Maintain appropriate and diverse staffing by hiring and training new sworn
and non-sworn employees up to authorized budget levels.
Promote traffic safety through DUI and Vehicle Code enforcement working
with Public Works and utilizing the Pedestrian Safety Master Plan.
Review Uniform Crime Report (UCR) procedures to ensure accurate reporting
to State and Federal governments.
260
POLICE DEPARTMENT
Assess records management procedures for efficiency and public records

release.

The FY 2016 & FY 2017 Adopted Budget includes the following significant
changes and General Fund savings:
Implementation of false alarm management system which will generate new

revenue of $250,000 per year from licensing and increase collection efficacy
of false alarm fines.
Cost shifts two Parking Enforcement Officers from the General Fund to the
Parking Meter Fund for a total savings of $210,175.
261261
POLICE DEPARTMENT FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
53,404,285
1,662,783
85,682
2,595,944
55,250,478
2,029,805
99,246
2,321,063
55,910,628
2,345,071
102,423
2,473,932
56,484,465
2,896,073
194,817
2,571,576
57,747,363
2,896,073
194,817
2,571,576
57,748,694
59,700,592
60,832,054
62,146,931
63,409,829
1,387,831
4,911,449
9,656,067
27,427,760
14,365,587
57,748,694
1,402,099
5,464,363
8,954,419
28,926,432
14,953,279
59,700,592
1,422,275
5,678,114
4,248,815
34,781,350
14,701,500
60,832,054
931,856
5,679,247
4,356,612
35,608,863
15,570,353
62,146,931
953,012
5,776,363
4,384,856
36,425,307
15,870,291
63,409,829
55,030,664
33,576
146,812
456,375
2,057,053
24,214
55,836,689
127,275
125,248
1,096,813
2,500,898
13,669
57,057,838
148,600
185,062
879,276
2,561,278
57,160,009
201,000
224,054
1,689,389
2,872,479
58,357,830
201,000
224,054
1,719,405
2,907,540
57,748,694
59,700,592
60,832,054
62,146,931
63,409,829
EXPENDITURES
By Type:

Capital Outlay
Internal Services
By Division:
Office of the Chief

Support Services
Operations
Investigations
By Fund:
General Fund
Asset Forefeiture
Federal Grants
State/County Grants
Parking Funds
Other Funds
General Fund FTE

Total FTE
262
255.00
281.20
249.00
279.20
249.00
279.20
244.00
275.20
244.00
275.20
262
POLICE DEPARTMENT FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
Office of the Chief
Police Administration
Public Information
Internal Affairs
Division Total
FTE Total
Policy & Accreditation

Personnel and Training
Jail Unit
Division Total
FTE Total
Police Support Services
Administration
City Jail Operations
Central Communications
Police Services
Division Total
FTE Total
Operations
Patrol
Police Reserves
Central Communications
Division Total
Investigations
Detectives Bureau
Traffic Bureau
Parking Enforcement
Special Enforcement Unit
Crime Analysis
Community Service/Field Support
Crime Scene Unit
Division Total
FTE Total
Department Total
FTE Total
563,615
234,860
589,356
1,387,831
6.00
568,020
231,338
602,741
1,402,099
6.00
572,715
230,307
619,253
1,422,275
6.00
63,835
239,026
628,995
931,856
6.00
64,051
245,132
643,829
953,012
6.00
1,134,437
2,117,962
1,659,050
4,911,449
10.00
1,187,142
1,908,528
2,368,693
5,464,363
25.00
1,254,190
2,160,174
2,263,750
5,678,114
25.00
1,249,597
2,257,530
2,172,120
5,679,247
26.00
1,280,716
2,290,455
2,205,192
5,776,363
26.00
2,955,223
742,253
4,703,217
1,255,374
9,656,067
62.00
2,649,670
2,684,538
186
71,866
1,492,225
4,248,815
12.00
2,955,967
2,960,380
1,400,645
4,356,612
12.00
1,424,476
4,384,856
12.00
27,077,289
350,471
28,574,354
352,078
27,427,760
125.00
28,926,432
126.00
29,282,228
372,071
5,127,051
34,781,350
159.00
30,284,259
212,099
5,112,505
35,608,863
158.00
31,026,225
212,099
5,186,983
36,425,307
158.00
5,195,613
2,039,021
3,525,909
2,603,878
367,894
81,716
551,556
14,365,587
78.20
5,227,476
2,107,891
3,706,414
2,911,531
401,630
74,425
523,912
14,953,279
77.20
5,171,874
2,212,989
3,473,190
2,803,829
395,284
65,653
578,681
14,701,500
77.20
5,131,594
2,321,854
4,108,199
2,994,681
406,003
50,554
557,468
15,570,353
73.20
5,257,721
2,367,793
4,153,182
3,061,316
414,770
50,554
564,955
15,870,291
73.20
57,748,694
59,700,592
60,832,054
62,146,931
63,409,829
281.20
279.20
279.20
4,890,242
1,414,507
8,954,419
45.00
275.20
275.20
263263
264
264

MISSION STATEMENT
The general purpose of the Police Review Commission is to provide for
community participation in setting and reviewing police department policies,
practices, and procedures, and to provide a means for prompt, impartial, and fair
investigation of complaints brought by individuals against the Berkeley Police
Department.
ORGANIZATION CHART
POLICE REVIEW
COMMISSION
OFFICER
PRC
INVESTIGATOR
PRC SUPPORT
STAFF
265265

Division Overview
The PRC strives to improve police training and policies, increase professionalism
among police officers, and conduct fair and objective investigations, with the goal of
maintaining high-quality public safety in Berkeley, and community relationships based
on trust and confidence.
Commission
The nine-member Commission meets twice a month at regular business meetings and
conducts policy review primarily through subcommittees. Commissioners also hold
hearings on complaints (Boards of Inquiry) and provide factual findings to the City
Manager and Chief of Police.
In 2013, Commissioners held 64 meetings, subcommittee meetings, and Boards

of Inquiry.
In 2014, Commissioners held 53 meetings, subcommittee meetings, and Boards

of Inquiry.
Policy Subcommittees
266
Drone Subcommittee
This subcommittee was formed in early 2013 in response to a City Council
referral regarding the possible uses of drones in the City of Berkeley. It held a
joint town hall meeting and its work culminated in a recommendation from the full
Commission to the City Council.
Mutual Aid Pacts Subcommittee

As it does each year, this subcommittee conducted reviews in 2013 and 2014 of
BPDs Mutual Aid Pacts with other law enforcement agencies and organization.
Both years, the subcommittees received input from the public before formulating
its recommendations to the full Commission, which were then passed on to the
Council.
Accreditation Subcommittee
In 2013, this subcommittee continued its work from the prior year, reviewing BPD
policy changes for the BPDs efforts to attain accreditation. The subcommittee
presented the first set of policies over two dozen for Commission approval in
late 2013.
Regulations Subcommittee
This subcommittee was created in mid-2013 and worked diligently for a year to
propose numerous changes to the Regulations for handling complaints against
police officers. The bulk of the revisions are intended to streamline the
266
investigative process; other changes will provide clarity or delete obsolete

language.
Fair & Impartial Policing Subcommittee

This subcommittee was formed in December 2013 to review proposed General
Order B-4, a policy to help the BPD avoid biased policing practices. The full
Commission heard testimony about race-biased policing from stakeholders,
including the NAACP, the ACLU, the Peace & Justice Commission, and the BPD
itself. General Order B-4 became effective in the Fall of 2014 and the PRC
anticipates reviewing data that is collected under B-4 later in 2015.
Wearable Video Cameras Subcommittee

To address a Council request for an investigation on this topic, the PRC formed
this subcommittee in early 2014. Its work was completed in December 2014 and
adopted by the full Commission, with a transmittal to the Council the following
month.
Suspicious Activity Reports Subcommittee

This subcommittee was created in December 2014 to monitor the BPDs
suspicious activity reporting, to ensure the reports conform to department policy
and do not infringe on constitutional rights.
Transgender General Order Subcommittee

The PRC formed this subcommittee in February 2015 to develop a General
Order to guide the BPD in its interactions with transgender persons.
Cases
In 2013, the PRC received 22 new complaints, closed 25 cases and conducted 9
Boards of Inquiry. Three cases went to mediation.
In 2014, the PRC received 18 new complaints, closed 21 cases and conducted 9
Board of Inquiry hearings. Two cases went to mediation.
Investigative reports and findings reports from the BOI hearings are forwarded to
the City Manager and BPD.
The PRC prepares an annual statistical report detailing the Commissions work,
the types of complaints against BPD, and how the complaints were resolved.
Statistical reports for the last several years are published on the City of Berkeley
website at www.CityofBerkeley.info/prc/.
Held a joint Town Hall on Drones with the Peace & Justice Commission in mid2013 in which five experts and dozens of community members participated.
267267
Engaged in community outreach by participating in National Night Out and the

Solano Avenue Stroll in 2013 and 2014; at the 2013 Solano Avenue Stroll,
advertised the Commissions 40th anniversary. Held a meeting on the University
of California campus in 2015 to raise student awareness of the PRCs work.
Cleared its backlog of cases in 2014, and since then, have been completing
investigations in a timely matter.
In 2015, began an investigation and review of policies related to the BPDs

response to the December 2014 protests sparked by police-involved killings in
Missouri and New York. Due to the magnitude of the task, the PRC met almost
every week in May, June, and July 2015. Policies in question involve, among
others, crowd management and control, use of force, and mutual aid.
Enacted Standing Rules in April 2015 that establish guidelines for undertaking
policy reviews and set forth procedures for Commission meetings.
PRC Officer attended the National Association for Civilian Oversight of Law
Enforcement (NACOLE) training conference in 2014. Three PRC
Commissioners, PRC Officer, and PRC Investigator attended Fair and Impartial
Policing training hosted by BPD in November 2014.
PRC staff, along with the BART Independent Auditors Office, organized a
regional NACOLE forum in March 2015, bringing together staff and
commissioners from area civilian oversight agencies, including San Francisco
and Oakland, to discuss issues of common concern, such as body camera
policies, crowd control, and fair and impartial policing.
Complete investigation into BPD response to December 2014 protests and

related policy reviews.
Continue to complete investigation of individual complaints in a timely fashion.
Enhance public understanding of how the individual complaint process works.
Implement changes to the Regulations.
Expand outreach efforts.

None
268
268
POLICE REVIEW COMMISSION FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
EXPENDITURES
By Type:

Capital Outlay
Internal Services
By Fund:
General Fund
General Fund FTE

Total FTE
423,433
24,091
1,086
39,916
424,395
20,421
113
39,916
490,476
23,954
1,419
39,920
495,608
26,779
500
39,916
503,222
26,779
500
39,916
488,526
484,845
555,769
562,803
570,417
488,526
484,845
555,769
562,803
570,417
488,526
484,845
555,769
562,803
570,417
3.00
3.00
3.00
3.00
3.00
3.00
3.00
3.00
3.50
3.50
269269
270
270
DEPARTMENT OF PUBLIC WORKS

MISSION STATEMENT
The Public Works Department is committed to providing quality services to the Berkeley
community with pride, courtesy, and excellence.
ACCREDITATION
The Berkeley Public Works Department was the first public works department in
California to achieve national accreditation, awarded by the American Public
Works Association in 2000. The Department was also the first California public
works agency to be re-accredited in 2004, 2009 and again in 2014. This
process involves an extensive self-assessment of the Departments compliance
with hundreds of management "best practices," and a site visit and evaluation by outside
public works professionals.
ORGANIZATION CHART
OFFICE OF THE
DIRECTOR
TRANSPORTATION
ADMINISTRATIVE &
FISCAL SERVICES
ZERO WASTE
ENGINEERING
DEPUTY DIRECTOR
OF PUBLIC WORKS
EQUIPMENT
MAINTENANCE
FACILITIES
MANAGEMENT
Electrical
Facilities Capital
Improvement Projects
Property Management
STREETS &
UTILITIES
271271

Department Overview
The Public Works Department delivers programs and services to all City residents, businesses
and property owners, visitors and travelers, and to all City Departments. Public Works is
engaged in a Department-wide effort to strengthen our culture of service, and reaffirm our
commitment to customer service. We are working to shift our internal culture and realize our
vision to develop a more flexible, responsive, and resilient Department that provides an
atmosphere where excellent customer service thrives.
Public Works includes:
Zero Waste refuse collection and recycling services for residential and commercial
customers, and those who bring materials to our Transfer Station;
Transportation planning for transit, pedestrians, bikes and vehicles, along with parking
management, and traffic engineering and controls;
Design and construction of traffic facilities and transportation projects;
Management, replacement and maintenance of core infrastructure, including City streets
and sidewalks, sanitary sewer system, street lights and traffic signals, the Berkeley Marina,
and the Citys storm drain system and watershed;
Procurement, maintenance and disposal of vehicles and equipment for all Departments,
from the sidewalk green machine and sewer-sucking Vactor, to Police cars and Fire rigs;
Operation of all City radio communications equipment, including both internal and regional
public safety radio systems;
Electrical service for City buildings, street lights and traffic signals, and extending to City
parks, marina, bridges and overpasses;
Full-service maintenance, repairs, and custodial services for all municipal buildings;
Facilities condition assessment and planning for repairs of existing structures and buildings,
and design and construction of new public buildings; and
Management of leased real property such as office buildings, parking garages, and the
Telegraph-Channing retail mall. Public Works also facilitates the acquisition and sale of city
property.
Public Works also represents Berkeley at various regional and professional agencies, and
staffs the following City Commissions: Commission on Disability; Transportation Commission;
Zero Waste Commission; and the Public Works Commission.
Divisions
The Directors Office provides Department-wide leadership, management oversight, and policy
direction to Public Works divisions for overall operations and implementation; information
technology projects; audits and accreditation management; disability compliance and
programs coordination; and employee labor relations, training and development. The Deputy
Director, based at the Citys Corporation Yard, is responsible for management of the
Equipment Maintenance, Facilities Management, and Streets & Utilities Divisions.
272
272

Administrative & Fiscal Services
Administrative & Fiscal Services is responsible for the Departments budget and fiscal
oversight, compliance and reporting; and analytical support for routine and special projects in
all Public Works operating divisions. Division functions include: budget development,
implementation and oversight for the annual operating and capital budgets; fund management,
fiscal and administrative policy development, and process improvements; contracts
administration and grants compliance within Public Works; and purchasing, payroll &
accounting services for approximately 292 FTE.
Engineering
Engineering implements the Citys capital improvement programs, manages contracts for major
construction projects, and oversees the condition of the Citys infrastructure; and in coordination
with the Planning Department, reviews and regulates private development infrastructure plans
and conditions of approval.
Functional units within the Division are: Sewer Rehabilitation and Construction; Sanitary Sewer
Regulatory Enforcement, including compliance with the EPA Consent Decree (in collaboration
with PW Streets & Utilities); Street Pavement Management now incorporating Measure Mfunded accelerated paving and green infrastructure; Sidewalk Repair; Storm Water and
Creeks/Watershed Management; Transportation Projects (in conjunction with PW
Transportation); and special projects such as the marina docks and landfill post-closure.
Engineering is also responsible for mapping and capturing location data in a geographic
information system (GIS) for City streets, sidewalks, traffic devices, sewers, storm drains,
utilities, and the Marina; coordination of utility service markings; and issuing permits and
inspecting all work by outside utility agencies.
Zero Waste
Zero Waste directly operates or manages contracts for all City refuse and recycling services.
This includes weekly collection and transfer services for almost 23,000 residential and 3,000
commercial customers for refuse, recyclables and organics/compostables. The Division also
manages the Citys Transfer Station, which handles waste diversion or disposal of materials
delivered by 400 public customers every day.
On an annual basis, Zero Waste collects approximately 60,000 tons of refuse and 40,000 tons
of recyclables, construction & demolition debris, plant debris and food waste; accepts another
50,000 tons at the Transfer Station; oversees contracts for collection, sorting and marketing of
recyclable materials; and transports whats left to landfills outside the City.
Transportation
The Transportation Division develops and implements the Citys transportation plans and
policies, often in collaboration with other City Departments or regional agencies, and/or in
response to neighborhood needs, special events, construction, or capital projects. Division
services include Transportation Planning and Traffic Engineering for bike and pedestrian
programs, transit, transportation demand management, traffic system design and operations,
traffic calming and parking; and development review and plan checking support for the Planning
Department. The Parking Services unit oversees policy and operation of on- and off-street
parking facilities; manages contracts for the Citys three municipal parking garages; and plans
and procures hardware and recommends pricing plans for all parking meter locations.
273273

Facilities Management incorporates Electrical Maintenance and Radio Shop; Building
Maintenance and Janitorial Services; Building and Facilities Capital Improvement Projects; and
property management support. This Division maintains 900,000 square feet of public service
facilities including fire stations, senior centers, public garages, and multi-storied office buildings.
The Electrical unit installs and maintains traffic signals and pedestrian control devices at 134
intersections, and 8,000 streetlights, recently converted to energy and cost-saving LEDs, along
public streets, parking lots, pathways, and recreation facilities; and installs and maintains the
Citys police and fire vehicle radios, sirens, lighting, and radio system infrastructure, including
interface with the regional public safety radio system; sound systems for the Council Chambers
and special events; and radio alarms at sewage lift stations. Another function of this Division is
carried out by the Citys Environmental Compliance Specialist, who manages and oversees
compliance with all regulatory requirements.
Streets & Utilities
Public Works Streets & Utilities maintains and repairs the Citys 653 miles of streets, 388 miles
of sanitary sewers, 78 miles of storm water system, and 300 miles of sidewalks and pathways,
including oversight of the Clean City Program. Working with Transportation Engineering and
Parking Services, this Division maintains and installs traffic signs, pavement markings, and is
responsible for collections, maintenance and repair of 3,749 parking meters. In close
coordination with Engineering staff, Streets & Utilities conducts preventive cleaning,
maintenance and condition assessment of the Citys sanitary sewer system to meet and
maintain California Water Quality Control Board, and meet Federal EPA Consent Decree
requirements.
Equipment Maintenance operates facilities at both the Corporation Yard and Transfer Station.
Staff manage the Citys 716 fleet vehicles, heavy duty trucks and large equipment, including
public safety, fire, and alternative fuel vehicles and equipment. The Division provides all
related maintenance, repair and purchases; conducts annual safety inspection of taxis; and
working with the Environmental Compliance Specialist, monitors underground fuel tanks.
Major Accomplishments in FY 2014 & FY 2015
274
Implemented Public Works Strengthening Our Culture of Service initiative.

Enacted new refuse rates to balance Zero Waste operations and incentivize diversion of
green waste and recyclables at the household level.
Executed the Citys Sewer System Asset Management Implementation Plan (AMIP),
rehabilitating 8 miles of sanitary sewers.
Signed consent decree with U.S. Environmental Protection Agency (EPA) to address
sewer replacement.
Enacted new sewer rates to secure funds necessary to compliance with the EPA consent
decree and mitigation of the financial impacts of drought conservation.
Adopt 5-Year Plan for Measure M (street paving/green infrastructure); repaved first five
miles and set up five green infrastructure demonstration sites.
Resurfaced Allston Way between Milvia Street and Martin Luther King Jr. Way using
permeable pavers.
274
Increased residential food waste diversion: improved public outreach to encourage food
scrap composting; provided information and pails to new residents.
Enhanced public education and staff training to increase diversion of C&D materials.
Expanded types of plastics that are accepted for recycling; increased diversion from
residential and commercial sectors.
Executed contract for Center Street Garage Project Manager; and developed design and
financial plan.
Implemented goBerkeley, including Value Priced Parking and Transportation Demand
Management.
Secured funding for Hearst Complete Streets Project and Downtown Berkeley Bart Plaza.
Replaced all remaining Duncan single-space parking meters.
Implemented automated coin counting for parking meter coin collections.
Completed at least 50% of Ashby Avenue (SR 13) 4th Bore Settlement improvements by
December 2014.
Rolled out new Accela computerized maintenance management system (CMMS) for
sewers.
Continued reducing equipment replacement backlog.
Work Plan Priorities for FY 2016 & FY 2017
Replace Center Street Garage.

Downtown Project Delivery Team to coordinate Public Works activity in downtown
Berkeley, including the BART Plaza and Hearst Complete Streets.
50% completion of the environmental phase of I-80 Gilman Project.
Fully comply with EPA Consent Decree requirements in the Sewer Fund.
Finalize installation and implementation of new computerized maintenance management
system (CMMS) for the sewer program.
Convert goBerkeley from a pilot program to an ongoing Public Works program.
Reduce sidewalk repair backlog by 50%.
Deliver the 5-Year Paving Plan; continue constructing green infrastructure and paving.
Develop and maintain all service level agreements for buildings maintained by Public
Works.
Develop and implement departmental communication framework.
Construct seismic upgrades at James Kenny Recreation Center.
Execute new commercial collections operations for Zero Waste.
Further Zero Wastes route optimization.
Complete renovations of Telegraph/Channing Mall.
Complete Telegraph/Channing Mall renovations.
Complete renovations to 1947 Center Street & move in Planning Department.
Add 50 new streetlights citywide
Complete resurfacing of Potter Bay Bolivar.
Initiate condition assessment of City retaining walls, tunnels and bridges.
275275

276
Reduce the Public Works General Fund budget by $27,000 under a 1% reduction.
Establishment of $2.4 million fleet backlog mitigation program and $3.5 million fleet
replacement program over five years beginning FY 2015.
Integrate newly-approved Measure BB funds into budget.
Maintain the health of Off Street Parking Fund in the face of temporary closure of the
Center Street Garage for reconstruction.
Use Street Lights Assessment Fund savings from conversion to LED streetlights to fund
emergency storm response, hazardous waste cleanup, and other unfunded obligations of
the Department.
276

FINANCIAL SUMMARY
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
EXPENDITURES
By Type:

Capital Outlay
Internal Services
By Division:

Administration
General Engineering
Capital Improvement Programs
Streets and Sanitation
Zero Waste
Transportation
By Fund:
General Fund
Federal Grants
State/County Grants
Gas Taxes
Street Light Assessment
Parks Tax
Successor Agency
Zero Waste
Marina
Sanitary Sewer
Bldg Purchase & Management
Bonds-Measure G/I/Q/R/GG/M
Clean Storm Water
Off Street Parking
Parking Meter Fund
Other
General Fund FTE

Total FTE
38,535,201
21,779,410
20,488,304
8,631,297
2,910,775
92,344,987
38,797,552
24,796,364
14,662,446
8,503,582
2,899,849
89,659,793
38,037,041
29,792,989
16,254,813
8,610,009
2,789,285
95,484,137
42,371,354
26,941,232
18,722,397
8,810,332
3,535,225
100,380,540
43,021,958
25,310,892
16,066,512
8,810,332
3,536,430
96,746,124
805,693
2,154,297
16,793,280
60,249
12,122,747
11,015,820
27,845,832
11,015,115
10,531,954
92,344,987
1,059,822
2,249,626
17,998,739
65,250
9,110,523
12,883,918
27,564,063
9,999,108
8,728,744
89,659,793
907,180
2,191,985
22,369,902
65,250
10,933,988
13,077,359
28,431,840
7,955,909
9,495,840
95,429,253
1,122,673
2,584,561
10,339,929
11,773,220
9,487,322
15,348,879
29,731,302
10,949,003
9,043,651
100,380,540
1,137,795
2,627,111
10,608,958
8,456,884
9,621,539
15,511,169
29,920,550
10,994,212
7,867,906
96,746,124
2,333,305
4,430,374
19
1,874,597
6,485,329
1,917,201
196,271
2,403,636
4,580,950
40
4,508,165
6,465,927
1,416,651
105,296
2,667,233
5,666,311
2,696,864
5,869,767
846,786
6,027,761
1,554,932
39,996
848,105
6,075,419
1,566,736
39,996
32,262,446
251,548
14,168,605
5,198,865
6,760,783
3,614,235
1,180,043
1,253,184
1,926,141
2,054,456
3,499,171
340,514
2,597,900
2,275,051
4,263,991
43
3,018,233
4,800,611
1,672,309
106,086
93,081
31,240,746
210,617
14,162,756
4,345,140
6,777,885
3,593,677
2,011,858
1,952,828
2,569,770
2,731,336
3,026,774
392,826
414,175
31,914,350
168,762
15,120,878
2,584,149
6,622,730
3,291,389
1,767,661
3,891,178
2,133,481
3,105,221
3,671,603
35,363,743
173,337
16,572,250
4,997,005
7,361,063
3,771,245
1,346,258
1,871,356
2,193,956
4,416,981
4,164,113
34,833,278
175,345
14,136,450
5,004,730
7,415,029
3,833,622
1,399,879
1,971,489
2,214,033
3,015,878
4,290,910
1,732,070
1,346,214
1,358,594
92,344,987
89,659,793
95,484,137
100,380,540
96,746,124
12.42
287.60
13.02
285.60
13.02
289.60
12.52
292.60
12.52
292.60
277277

FINANCIAL SUMMARY
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
Administration
Disablity Services
805,693
805,693
4.00
849,533
210,289
1,059,822
6.00
770,108
137,072
907,180
6.00
832,945
289,728
1,122,673
6.00
843,847
293,948
1,137,795
6.00
1,466
1,442,807
440,983
269,041
2,154,297
14.00
1,094
1,508,348
446,000
294,184
2,249,626
15.00
905
1,387,110
422,189
381,781
2,191,985
15.00
1,750,022
452,419
382,120
2,584,561
15.00
1,780,278
458,125
388,708
2,627,111
15.00
1,016,914
170,590
597,847
15,007,929
16,793,280
30.00
882,445
188,129
572,952
16,355,213
17,998,739
33.00
1,011,715
196,020
732,944
20,429,223
22,369,902
33.00
1,085,449
374,243
1,572,924
7,307,313
10,339,929
33.00
1,092,013
378,872
1,593,833
7,544,240
10,608,958
33.00
11,773,220
11,773,220
8,456,884
8,456,884
93,727
2,058,053
284,179
1,233,156
1,620,386
903,005
306,258
205,535
1,403,717
1,074,186
300,120
5,000
93,727
2,085,637
286,233
1,245,362
1,633,539
914,226
306,578
208,158
1,426,010
1,116,949
300,120
5,000
9,487,322
36.00
9,621,539
36.00
Division Total
FTE Total
Administration
Administration
Admin & Fiscal Services
Corp Yar Admin.
Customer Service
Division Total
FTE Total
General Engineering
Administration
General Engineering Services
Inspection and Permits
Capital Imps: Desgin & Mgmt.
Division Total
FTE Total
Capital Improvement Programs

Capital Imp: Construction Cost
Division Total
FTE Total
Administration
Routine Building Maintenance
Environmental Compliance
Communication System Maint.
Street Light.Maintenance
Traffic Signal Maintenance
Corp.Yard Shared OH Costs
General Electric
Janitorial Services
Property Management
ADA Building Improvements
Internal Non-Routine Mtc.
External Non-Routine Mtc.
Capital Projects
Division Total
FTE Total
278
60,249
60,249
93,746
1,649,375
211,903
1,019,283
2,075,768
805,626
284,631
269,340
1,264,543
1,112,445
161,173
88,369
9,032
3,077,513
12,122,747
41.00
65,250
65,250
93,770
2,104,927
229,164
1,113,705
2,090,187
766,242
288,161
184,776
1,203,016
978,056
10,769
33,440
7,506
6,804
9,110,523
35.00
65,250
65,250
93,772
1,869,456
265,743
1,175,852
4,392,046
506,160
291,722
258,546
1,177,109
860,928
7,500
28,466
6,037
651
10,933,988
35.00
278

FINANCIAL SUIMMARY
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
389,574
3,260,253
4,204,066
1,218,859
911,085
1,237,976
295,458
767,716
598,931
12,883,918
79.00
383,025
3,223,123
4,108,554
1,099,253
918,692
1,365,331
355,522
861,214
762,645
13,077,359
80.00
689,123
3,602,066
3,407,546
422,696
493,969
492,466
9,089,374
27,845,832
89.00
894,495
4,014,684
3,434,985
385,391
457,623
543,246
8,527,244
5,741
26,354
7,036,117
2,118,672
83,370
36,141
27,564,063
87.00
29,142
889,325
890,858
6,635,945
1,789,330
28,431,840
90.00
222,868
6,071,393
4,720,854
193,381
5,902,786
3,902,941
239,172
5,653,668
2,063,069
11,015,115
18.00
9,999,108
18.00
721,651
1,288,048
714,869
1,636,725
514,613
1,075,544
16,121
234
7,106
169,404
1,573,177
1,128,932
603,333
1,082,197
FY 2016
Adopted
FY 2017
Adopted
DIVISION/ACTIVITY SUMMARY cont.

Streets and Sanitation
Administration
Clean Cities
Sanitary Sewer Maintenance
Storm Drain Maintenance
Traffic Maintenance
Street Maintenance
Sidewalk Maintenance
Parking Meter Maintenance
Parking Meter Collection
Division Total
FTE Total
Zero Waste
Administration
Residential Refuse Collect Service
Commercial Refuse Collection Service
Roll-Off Container Service
Container/Cart Maintenance
Litter Collection Service
Transfer & Disposal Service
Customer Service
Special Collections
Residential Recycling
Commercial Recycling
Residential Organics
Commercial Organics
Division Total
FTE Total
Administration
at Corp Yard
Equipment Mtc. at Transfer Station
Division Total
FTE Total
Transportation
Administration
Transportation Planning
Traffic Engineering
Parking Services
Center Street Garage
Telegraph/Channing Garage
Telegraph/Channing Mall
Surface Parking Lots
Other Lots/Meter Districts
Brower Center/Oxford Garage
Capital Projects
Traffic Maintenance
Parking Meter Collection
Repair/Maintenance
Berkeley Way Lot
Division Total
FTE Total
Department Total
FTE Total
396,182
3,715,601
4,407,148
1,052,412
1,186,200
245,830
12,447
11,015,820
62.00
827,683
4,079,950
3,318,636
392,234
439,468
530,059
8,348,941
5,822
15,948
7,799,654
2,087,437
10,531,954
29.60
92,344,987
287.60
429,483
3,816,838
6,114,836
1,018,871
946,997
1,369,334
432,567
3,849,758
6,183,738
1,030,215
958,704
1,381,780
890,726
761,794
15,348,879
80.00
903,087
771,320
15,511,169
80.00
804,199
4,203,344
3,219,393
569,305
455,573
248,033
8,969,604
7,471
12,808
747,547
2,163,171
6,787,347
1,543,507
29,731,302
90.00
808,591
4,243,478
3,253,336
573,855
459,231
249,234
9,020,790
7,471
12,808
747,547
2,181,526
6,808,866
1,553,817
29,920,550
90.00
7,955,909
18.00
230,337
6,302,172
4,393,494
23,000
10,949,003
18.00
233,872
6,343,846
4,393,494
23,000
10,994,212
18.00
607,705
1,992,066
733,730
1,364,035
830,866
1,259,454
20,950
79,544
531,535
2,111,801
767,999
1,800,121
1,488,212
1,155,661
77,024
1,521
647,790
709,161
760,744
2,388,067
2,377,989
1,319,191
20,694
19,000
655,180
716,222
774,502
2,491,354
1,085,101
1,300,903
20,694
21,223
217,508
1,438,776
49,390
89,997
29,403
15,320
8,728,744
12.60
89,659,793
196,347
1,249,973
14
229,646
566,219
231,358
566,219
285.60
16,294
99,338
9,495,840
12.60
95,429,253
289.60
5,150
9,043,651
14.60
100,380,540
292.60
5,150
7,867,906
14.60
96,746,124
292.60
279279
280
280
RENT STABILIZATION PROGRAM

MISSION STATEMENT
The mission of the Rent Stabilization Program is to regulate residential rent
increases and protect against unwarranted rent increases and evictions while
providing a fair return to property owners. The Rent Stabilization Board and
Program works to ensure compliance with legal obligations related to rental
housing and to advance the housing policies of the City with regard to low and
fixed income persons, minorities, students, disabled, and the aged.
ORGANIZATION CHART
Voters
Elected Rent
Stabilization
Board
Executive Director
Legal Advice
Compliance &
Litigation
Administration
Petitions &
Hearings
Registration
Public
Information
Note: The Rent Stabilization Program budget is adopted by the Rent Stabilization
Board. A copy of the Boards detail budget is available by contacting the Rent
Stabilization Program. The Rent Stabilization Fund is included in the Citys
appropriation ordinance.
281281
RENT STABILIZATION PROGRAM

Department Overview
The purpose of the Rent Stabilization Ordinance is to provide stability in the lives
of tenants while guaranteeing property owners a fair return on their investment.
The stability is generated from regulated rent increases and protections against
evictions that lack a good cause. An elected Rent Board governs the Rent
Stabilization Ordinance. The Rent Stabilization Ordinance is administered by the
Rent Stabilization Program, which is comprised of four divisions: Public
Information/Registration, Hearings, Legal, and Administration. We focus our
efforts on education, counseling, mediation and, when necessary, administrative
hearings.
Berkeley has developed the most knowledgeable tenants and owners in the
country via regular public presentations, mass mailings, extensive literature and
topical articles and a very popular web page. Each month, counselors assist
nearly 1,000 clients by phone, email or in person. Housing counselors provide
informal mediation and a more formal mediation service is available with hearing
examiners. Hearing examiners also conduct approximately 175 formal hearings a
year in which a written decision is issued that is binding on the owner and the
tenant.
282
282
RENT STABILIZATION BOARD FINANCIAL SUMMARY

FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
EXPENDITURES
By Type:

Capital Outlay
Internal Services
By Division:
Rent Stabilization Board
By Fund:
Rent Stabilization Board
General Fund FTE

Total FTE
3,060,867
895,395
10,276
18,549
3,050,116
734,383
25,438
16,521
3,187,548
723,585
10,360
14,994
3,425,435
832,500
9,000
283,065
3,478,901
832,500
9,000
229,599
3,985,087
3,826,458
3,936,487
4,550,000
4,550,000
3,985,087
3,985,087
3,826,758
3,826,758
3,936,487
3,936,487
4,550,000
4,550,000
4,550,000
4,550,000
3,985,087
3,826,758
3,936,487
4,550,000
4,550,000
3,985,087
3,826,758
3,936,487
4,550,000
4,550,000
21.95
20.45
19.75
20.60
20.60
283283
284
284
NON-DEPARTMENTAL
(All City funds)
The Non-Departmental budget contains critical pieces of the City budget not
attributable to a single program or department. The largest component of this
budget is the transfer of funds or money from one fund to another, such as a
General Fund transfer to the Capital Improvement Fund. Because most
transfers are budgeted in two separate funds, the Non-Departmental budget
and in an operating Department budget, they are considered dual
appropriations. Dual appropriations, amounts that are designated in different
areas, are balanced in the budget for a net appropriation amount.
Other components of the Non-Departmental budget include:
Debt service costs for General Obligation Bonds
Lease Purchase Agreements
Certificates of Participation (C.O.P.s)
The General Fund allocation for Community-Based Organizations
General overhead costs such as Property Insurance and School Board
Salaries
FY 2016 & FY 2017 Non-Departmental Adopted Budget
($102,366,342)
Debt Service
26%
Operational
Overhead
9%
Com m unity
Agencies
10%
Workers' Comp.
10%
Interfund Transfers
45%
Interfund Transfers Include transfers to:

Capital Project Fund from General Fund
Debt Service Funds
Public Liability Fund from General Fund
Mental Health/Public Health Funds
Other Fund Transfers
Total
FY 2016
5,348,269
335,750
1,695,888
6,853,668
9,680,655
23,914,230
FY 2017
5,501,269
296,000
1,695,888
6,801,668
8,209,906
22,504,731
285285
NON-DEPARTMENTAL FINANCIAL SUMMARY
EXPENDITURES
FY 2013
Actual
FY 2014
Actual
FY 2015
Actual
FY 2016
Adopted
FY 2017
Adopted
55,714,388
49,308,061
58,807,171
52,033,295
50,333,047
55,714,388
49,308,061
58,807,171
52,033,295
50,333,047
1,418,201
4,370,342
5,441,767
17,283,480
27,200,598
55,714,388
1,323,849
4,290,107
3,651,790
12,486,660
27,555,655
49,308,061
2,220,167
4,393,571
4,586,962
20,144,319
27,462,152
58,807,171
4,343,008
5,418,199
5,320,500
13,037,358
23,914,230
52,033,295
4,630,546
4,870,939
5,320,500
13,006,331
22,504,731
50,333,047
18,259,654
1,151,542
181,278
129,600
1,183,678
5,441,767
399,948
453,840
1,005,000
2,604,024
2,010,222
475,892
1,606,759
860,555
6,888,270
23,759,456
1,059,725
246,375
156,528
1,167,681
3,651,790
88,218
457,850
1,005,000
2,604,024
1,282,941
427,377
1,605,939
858,283
457,418
24,287,152
1,061,269
4,059,887
138,061
1,109,497
4,586,962
90,501
3,153,648
1,246,219
2,604,024
843,878
379,508
1,609,318
858,403
500,714
23,902,271
1,510,250
56,419
135,558
1,043,819
5,320,500
90,501
23,385,812
1,057,638
55,065
135,558
1,075,133
5,320,500
90,501
1,726,809
2,604,024
2,296,626
338,382
1,614,759
857,490
503,245
1,047,345
2,604,024
2,244,626
298,632
1,614,659
855,895
501,933
2,938,059
1,457,483
102,011
279,917
2,741,867
441,270
37,117
414,900
2,295,713
1,456,992
100,787
308,122
2,745,147
440,933
32,285
411,680
348,674
1,886,150
452,973
49,308,061
2,847,969
1,456,038
101,100
329,622
2,736,147
440,500
48,648
413,189
875,439
1,637,298
1,392,180
58,807,171
1,005,348
1,461,608
97,723
335,416
2,739,766
444,646
32,237
403,948
898,075
1,639,481
974,394
52,033,295
1,005,268
1,466,033
101,051
336,716
2,735,966
448,521
32,210
409,523
900,850
1,635,194
974,394
50,333,047
By Type:

Capital Outlay
Internal Services
Total
By Division:
Operational Overhead
Community Agencies
Debt Service
Interfund Transfers
Total
By Fund:
General Fund
Capital Improvement
Section 108 HUD Loan
CDBG
UC Settlement
Sewer Fund
Off Street Parking
Parking Meter
Health State Aid Realignment
Mental Health St. Realignment
Debt Service
09 Measure FF Library Debt Service
CFD#1 Dis Fire Protect Bond
2012 Ref Lease Rev Bonds
Redevelopment Agency
Successor Agency
2002 G.O. Refunding Bonds
Thousand Oaks Underground
GO Ref Bds, 2007 Sr A
2015 GORBS
F02 GO Bds Animal Shelter
Sustainable Energy Finance
2010 COP (Animal Shelter)
Measure M GO Street & Water Imp
Building Purchases & Mgmt
Other
Total
286
1,242,221
3,407,514
55,714,388
286
FY 2016 ADOPTED COMMUNITY AGENCY ALLOCATIONS

The City of Berkeley prides itself in its support of community-based organizations and
the incredible extension of critical services these agencies provide Berkeley citizens.
The Adopted Budget contains appropriation recommendations only for FY 2016.
Funding for FY 2017 will be contingent upon Federal funding levels, but the budget
plans to continue FY 2016 General Fund funding levels in FY 2017.
Allocation Process
Every two years, the City of Berkeley combines multiple sources of funds into one
consolidated Request for Proposals (RFP) and allocation process for community
agencies. These funds are used to support public services and capital projects that
benefit people with incomes at 80% of Area Median Income or below. Health, Housing
& Community Services Department staff manages the RFP and allocation process and
coordinates the review process among four commissions: the Housing Advisory (HAC),
Homeless, Human Welfare and Community Action (HWCAC) and Children, Youth and
Recreation (CYRC) Commissions. During this funding process, 61 agencies applied for
over $10.7 million in funding for 120 programs.
Commissioners and City staff reviewed and rated proposals during the months of
January and February. The City Manager recommendations are in agreement with the
CYRC and Housing Advisory Commission recommendations, differ from the Homeless
Commission on recommendations for five of the 42 applications submitted, and the City
Manager and the HWCAC are in agreement on the overall funding strategy.
The Adopted Budget approved a three percent increase in the amount of General Fund
available for community agency funding for both FY 2016 and FY 2017.
Funding for Arts projects continues to pass through a separate allocation process
involving the Civic Arts Commission. Public Health, Mental Health, and Public Works
community agency allocations are also allocated through different processes.
Funding Summary
For FY 2016, the City will spend $9,243,317 in General Funds, Federal Funds, and
other funds for community agencies. This amount represents a 13% increase from the
$8,189,568 amount allocated to community agencies in FY 2015.
The FY 2016 Adopted Budget Community Agency Allocation chart shows the FY 2015
allocation amounts and the FY 2016 Adopted allocations approved when the Council
adopted the budget on June 30, 2015.
The following charts represent a listing of the entire community agency allocations
adopted for FY 2016. These charts show the following:
FY 2016 Community Allocations by Service Type

FY 2016 Adopted Budget Community Agency Allocations for all funding sources
287287
FY 2016 ADOPTED COMMUNITY AGENCY ALLOCATIONS

FY 2017 funding will be contingent upon federal funding levels and program
performance. This adopted budget assumes a continuation of FY 2016 General Fund
funding level for FY 2017.
288
288
FY 2016 Community Agency Allocations by Service Type
Arts
Childcare
Community Facilities Improvements
Community Media
Disability Programs
Employment Training
Health
Homeless
Housing Dev & Rehab
Legal/ Advocacy
Other
Recreation
Seniors
Youth
TOTAL
Funding by Category
Arts
Childcare
Community Media
Disability Programs
Employment Training
Health
Homeless
Housing Dev & Rehab
Legal/ Advocacy
Other
Recreation
Seniors
Youth
General
Funds
$325,733
613,475
230,710
129,821
546,823
225,836
807,137
2,385,609
14,819
90,809
138,340
18,573
22,309
1,016,471
$6,566,465
FY 2015
All Sources
$325,733
$471,324
$102,108
$230,710
$1,319,473
$496,424
$258,447
$341,265
$2,810,197
$395,432
$170,040
$216,547
$18,573
$29,063
$1,004,233
$8,189,568
Federal
Funds
Other
Funds
258,060
140,219
25,472
660,481
380,613
34,932
68,094
$1,567,871
1,075,936
33,045
$1,108,981
$0
FY 2016
All Sources
$325,733
$613,475
$258,060
$230,710
$1,345,976
$546,823
$251,308
$807,137
$3,079,135
$395,432
$125,741
$138,340
$18,573
$22,309
$1,084,565
$9,243,317
$0
All
Sources
$325,733
$613,475
$258,060
$230,710
$1,345,976
$546,823
$251,308
$807,137
$3,079,135
$395,432
$125,741
$138,340
$18,573
$22,309
$1,084,565
$9,243,317
%
Change
0%
30%
153%
0%
2%
10%
-3%
137%
10%
0%
-26%
-36%
0%
-23%
8%
13%
289289
FY 2016 Community Agency Allocations
Agency/Individual Name
Arts
Berkeley Art Center
Civic Arts Grants
Arts Total
Childcare
Bay Area Hispano Institute for Advancement - Child
Development Program
Bananas Inc.
Child Care Subsidies
QRIS Services
Ephesians Children's Center - Childcare Program
Healthy Black Families, Inc.
Sisters Together Empowering Peers (STEP)
Nia House Learning Center
St. John's Child Care
Childcare Total
City of Berkeley Aging Services
North and South Berkeley Senior Center
Improvements
City of Berkeley Public Health Division
Ann Chandler Clinic Improvements
Lifelong Medical Care
Dental Clinic Flooring
Over 60s Improvements
Rebuilding Together
Community Facilities
Youth Sprit Artworks
ADA and Other Improvements
Community Facilities Improvements Total
Community Media
Berkeley Community Media
Community Media Total
Disability Programs
Bay Area Outreach and Recreation Program
Recreational Services for the Disabled
Berkeley Place
Bonita House
Creative Wellness Center
Center for Early Intervention on Deafness
Center for Independent Living:
Residential Access Project for Disabled
Employment
Easy Does It
Through the Looking Glass
Disability Programs Total
Berkeley Convention and Visitors Bureau
Employment Training
Bread Project
Inter-City Services
Multicultural Institute Lifeskills Program
Rising Sun Green Energy Training Services
Employment Training Total
Health
Lifelong Medical Care:
Access for Uninsured (BPC, WBFP, Uninsured)
Acupuncture Detox Clinic
Hypertension/Chronic Health Program
Primary Geriatric Care
Berkeley Free Clinic
Free Women and Transgender Health Care
Sugar - Sweetened Beverage Berkeley Unified School
District
Sugar - Sweetened Beverage Panel (POE)*
290
FY 2015
Allocations
FY 2016
Adopted
CDBG
CSBG
ESG
General
Fund
86,652
239,081
325,733
86,652
239,081
325,733
86,652
239,081
325,733
82,143
82,143
82,143
250,135
45,507
250,135
115,000
45,507
250,135
115,000
45,507
13,759
33,390
46,390
471,324
50,000
39,999
30,691
613,475
50,000
39,999
30,691
613,475
109,350
109,350
36,135
36,135
34,493
43,040
43,000
43,000
24,575
24,575
24,575
102,108
45,000
258,060
45,000
258,060
230,710
230,710
230,710
230,710
230,710
230,710
40,608
16,985
40,426
15,287
40,426
15,287
14,426
5,000
12,983
0
12,983
140,219
36,607
1,038,386
27,242
1,319,473
140,219
36,607
1,075,936
24,518
1,345,976
496,424
496,424
546,823
546,823
546,823
546,823
41,165
95,036
71,394
50,852
258,447
41,165
95,036
64,255
50,852
251,308
41,165
95,036
64,255
25,380
225,836
138,045
64,656
80,388
43,176
124,240
58,190
72,349
38,858
15,000
140,219
140,219
25,472
25,472
36,607
24,518
129,821
Other
Funds
1,075,936
1,075,936
124,240
58,190
72,349
38,858
13,500
13,500
250,000
250,000
250,000
250,000
290
FY 2015
Allocations
341,265
Health Total
FY 2016
Adopted
807,137
126,349
126,349
106,349
89,817
35,722
22,080
32,016
35,722
22,080
32,016
74,340
64,768
0
853,606
0
165,536
0
0
0
74,340
64,768
579,870
-
Homeless Services
Alameda County Homeless Action Center
Benefits Advocacy
Alameda County Network of Mental Health Clients
Daytime Drop-In
Case Management Tied to Permanent Housing
Representative Payee Services
Berkeley Food & Housing Project
Daytime Drop-In (Multi-Service Center)
Homeward Bound
Housing Crisis Resolution Center (HCRC)
Housing Retention Program
Men's Housing Program
MSC: Case Management Center
MSC: Winter Shelter
PCEI: Centralized Shelter Reservation Program
Priority Home Program
Quarter Meal
Russell Street Supportive Housing Program
Women's Shelter
Bonita House
Building Opportunities for Self Sufficiency:
Daytime Drop-In (MASC)
Homeless Basic Needs - Showers/Laundry
New Case Management Tied to Permanent
Sankofa Transitional Housing
Ursula Sherman Village Singles Shelter
Usula Sherman Village Family Transitional
City of Berkeley EveryOne Home

Dorothy Day
Berkeley Emergency Storm Shelter
Breakfast Program
Fred Finch Youth Center:
Turning Point
Homeless Coordinated Assessment/Intake Project
COACH Shelter Plus Care Social Worker
PCEI: Square One Supportive Housing Services
Supportive Housing Program UA Homes
New Bridge Foundation
Options Recovery Services - Detox Services & Day
Daytime Treatment
Dual Diagnosis Clinic
Transitional Housing
Rubicon
Workforce Services /Shelter Plus Care
Telegraph Business Improvement District
PCEI: Berkeley Host Program
The Suitcase Clinic
Toolworks, Inc. Supportive Housing
United for Health
Winter Shelter Program
Women's Daytime Drop-In Center:
Bridget Transitional House Case Management
Daytime Drop-In Services
Domestic Violence Services
Homeless Basic Needs - Meals Program
Homeless Case Management and Health Care
Services
220,887
7,130
63,573
180,986
10,123
5,986
34,103
172,557
45,786
13,045
116,469
CDBG
CSBG
74,557
ESG
199,179
165,536
General
Fund
807,137
116,469
18,151
18,151
26,253
64,862
84,722
24,702
15,820
52,440
26,253
64,862
84,722
24,702
15,820
22,436
26,253
110,277
101,614
101,614
27,706
15,000
27,706
15,000
27,706
30,101
41,223
30,101
41,223
30,101
41,223
86,655
74,667
86,655
0
86,655
-
58,322
95,330
52,250
50,000
58,322
95,330
52,250
50,000
58,322
95,330
52,250
50,000
38,132
114,396
39,311
46,200
62,328
83,311
46,200
62,328
83,311
35,266
35,266
35,266
49,139
47,665
9,828
61,000
49,139
9,828
47,665
0
49,139
9,828
47,665
23,838
140,643
30,777
35,328
44,840
26,832
28,794
135,793
226,725
20,000
35,786
33,120
13,045
116,469
18,151
Other
Funds
35,786
33,120
30,004
13,045
15,000
35,328
22,420
30,777
22,420
26,832
28,794
291291
Homeward Bound
New Case Management Tied to Permanent
Winter Shelter
Youth Engagement Advocacy Housing
TAY Winter Shelter
New Case Management Tied to Permanent Hous
Homeless Services Total
Housing Development & Rehabilitation
Satellite Affordable Housing Associates
CHDO General Operating Support
Bay Area Community Land Trust
Community Energy Services Corporation
Rebuilding Together
Safe Home Project
Resources for Community Development
CHDO General Operating Support
Social Services at Special Needs Housing
Housing Development & Rehabilitation Total
Legal/Advocacy
East Bay Community Law Center
Criminal Records Remedies Advocacy
Housing Advocacy
Neighborhood Justice Clinic
Fair Housing Counseling
Family Violence Law Center - Domestic Violence &
Homelessness Prevention Project
Legal/Advocacy Total
Other
Animal Rescue
Berkeley Alliance
Berkeley Community Gardening Collaborative
Berkeley Project
Eden Information & Referral
McGee Avenue Baptist Church
SEEDS Community Resolution Center
South Berkeley Community Church - Nutrition
Other Total
Recreation
Ephesians Children's Center - Greg Brown Park
Supervision
Recreation Total
Seniors
Alzheimer's Services of the East Bay
Dementia Specific Services
J-Sei
Seniors Total
Youth
2020 Vision Evaluation, Training and Technical
Assistance
A Better Way
Mental Health Services for Uninsured Children
Alive and Free
Bay Area Community Resources
Malcolm X School Counseling
Bay Area Hispano Institute for Advancement - Out of
School Time Programs
Berkeley High School Bridge Program
Berkeley Youth Alternatives:
Afterschool Program
Counseling
Parks - Youth Employment
Security Camera System
292
FY 2015
Allocations
1,750
FY 2016
Adopted
4,850
0
22,080
0
109,115
2,810,197
CDBG
CSBG
ESG
General
Fund
4,137
17,943
109,115
24,288
5,356
3,079,135
301,978
109,115
24,288
5,356
2,385,609
refer to HTF
4,991
282,334
refer to HTF
4,991
282,334
282,334
98,279
98,279
98,279
refer to HTF
9,828
395,432
refer to HTF
9,828
395,432
380,613
9,618
19,235
19,225
34,932
13,465
17,303
34,932
87,030
60,041
170,040
125,741
23,812
49,147
10,123
17,000
35,000
16,821
56,434
8,210
216,547
23,812
0
10,000
27,000
35,000
15,139
20,000
7,389
138,340
10,000
27,000
35,000
15,139
20,000
7,389
138,340
18,573
18,573
18,573
18,573
18,573
18,573
19,235
9,828
13,464
8,845
13,464
8,845
29,063
22,309
22,309
87,308
45,000
45,000
59,166
22,500
40,000
-
40,000
17,564
62,000
62,000
159,324
199,179
Other
Funds
33,045
4,991
9,828
14,819
13,465
17,303
34,932
60,041
34,932
90,809
23,812
21,447
21,447
21,447
54,000
54,000
54,000
26,602
17,007
28,747
30,000
49,674
0
3,000
30,000
49,674
3,000
292

FY 2015
FY 2016
Allocations
Adopted
CDBG
68,094
76,750
68,094
Biotech Partners Biotech Academy at Berkeley High
Community Alliance for Learning - Writers Coach
20,000
Connection
39,840
39,840
Ephesians School-Age Program
20,000
20,000
K to College
44,804
44,804
Rosa Parks Collaborative
33,603
33,603
Multicultural Institute Youth Mentoring
Pacific Center for Human Growth - Safer Schools
23,245
23,245
216,039
216,039
RISE Program
SEEDS Community Resolution Center - Restorative
25,000
25,000
Justice in Schools
13,272
6,636
South Berkeley Community Church - Youth Program
45,312
90,000
Stiles Hall
UC Berkeley
56,906
69,750
BUILD Literacy/Cal Corp
30,000
Bridging Berkeley
Youth Spirit Artworks
33,777
33,777
Vocational Arts Training
50,000
50,000
BUSD Homeless Student Program
1,004,233
1,084,565
68,094
Youth Total
8,189,568
9,243,317
1,209,368
TOTAL COMMUNITY AGENCY ALLOCATIONS
o Community Development Block Grant (CDBG)/Emergency Solutions Grant (ESG)
CSBG
ESG
General
Fund
8,656
Other
Funds
20,000
39,840
20,000
44,804
33,603
23,245
216,039
25,000
6,636
90,000
69,750
30,000
159,324
199,179
33,777
50,000
1,016,471
6,566,465
1,108,981
*Subject to the Sugar Sweetened Beverage Panel of Experts (POE) allocation.

The $500,000 for the Sugar-Sweetened Beverage allocation will be repaid to the General Fund as revenues from Measure D are collected.
293293
Street Events and Festivals

Adopted FY 2016 And FY 2017 Funding
EVENT NAME
Recurring Cash Grants
Berkeley Arts Festival
Black History Month
Cesar Chavez Commemoration
Cinco de Mayo
Earth Day
Elmwood Festival
How Berkeley Can You Be?
Indigenous Peoples' Day
Juneteenth Festival
Poetry Festival
Solano Stroll
Stonewall Festival
Sundays on Telegraph
Sunday Streets
TAA World Music Festival
Telegraph Avenue Holiday Fair
SF Mime Troupe
Miscellaneous/Unallocated
Subtotal:
Recurring Expenses
Personnel Overtime
Portable Toilets
Insurance
Subtotal:
Total Costs
294
Adopted
FY 2013
Adopted Adopted Adopted

FY 2014 FY 2015 FY 2016
10,000
10,000
4,500
4,000
4,050
2,700
4,050
4,050
3,240
5,000
5,000
Adopted
FY 2017
4,500
2,025
950
3,375
57,440
4,500
4,000
4,050
2,700
4,050
4,050
3,240
5,000
5,000
15,000
30,000
9,000
2,025
1,450
10,000
4,250
4,500
4,000
4,050
2,700
4,050
4,050
3,240
5,000
5,000
15,000
30,000
9,000
2,025
1,450
10,000
4,250
4,500
4,000
4,050
2,700
4,050
4,050
3,240
5,000
5,000
5,000
30,000
9,000
2,025
1,450
10,000
4,250
4,500
4,000
4,050
2,700
4,050
4,050
3,240
5,000
5,000
15,000
30,000
9,000
2,025
1,450
104,065
108,315
98,315
108,315
16,200
9,000
10,350
35,550
23,314
11,500
14,000
48,814
23,314
11,500
14,000
48,814
23,314
11,500
14,000
48,814
23,314
11,500
14,000
48,814
92,990
152,879
157,129
147,129
157,129
294
GLOSSARY OF BUDGET TERMS

Accounting System - The total set of
records and procedures used to record,
classify, and report information on the
financial status and operations of an
entity.
Activity - A unit of budgetary
accountability and control that
encompasses specific and
distinguishable lines of work
performance for the purpose of
accomplishing a function for which the
City is responsible.
Adopted Budget - The budget
document formally approved by the City
Council.
Allocated Costs A method for
allocating overhead time and other
expenses to activities that provide direct
services.
Allotments - Management allocation of
appropriated funds subject to legal
constraints.
Appropriation - An authorization
granted by the City Council to make
expenditures and to incur obligations for
purposes specified in the Appropriation
Ordinance. An appropriation is usually
for a fixed amount and time limited, and
must be expended before the deadline.
Assessed Valuation - A valuation set
upon real estate or other property by the
County Assessor and the State as a
basis for levying taxes.
Authorized Positions - Positions
approved by the City Council which may
or may not have funding (see Budgeted
Positions).
Base Budget Those resources

necessary to meet an established and
existing service level.
Basis of Budgeting - Basis of
budgeting refers to the method used for
recognizing revenues and expenditures
in budget. The City uses the modified
accrual basis of accounting for
budgetary purposes, which is in
compliance with Generally Accepted
Accounting Principles.
Beginning Fund Balance - Fund
balance available in a fund from the end
of the prior year for use in the following
year.
Bond - A City may raise capital funds by
issuing a written promise to pay a
specified sum of money, called the face
value or principal amount; at a specified
date or dates in the future, together with
the periodic interest at a specified rate.
Bond Interest and Redemption Payment of interest and principal on an
obligation resulting from the issuance of
bonds.
Budget - A planning and controlling
document for financial operation with
estimates of proposed expenditures and
revenues for a given period of time,
usually one year. A plan or action
expressed in figures.
Budget Calendar - The schedule of key
dates or milestones that a government
follows in the preparation and adoption
of the budget.
295295

Budget Document -The official written
statement prepared by the budget office
and supporting staff.
Budget Message - A general written
description summarizing the proposed
budget. The budget message explains
principal budget issues against the
background of financial experience in
recent years and presents
recommendations made by the City
Manager.
Budget Modification A change of
expenditure levels and corresponding
resources needed to accomplish an
existing service level or unanticipated
service. All budget modifications are
reflected in the current year budget and
are approved by the City Council
through the Annual Appropriations
Ordinance.
Budgeted Positions - The number of
full-time equivalent positions to be
funded in the budget. Example:
Funding of two half-time positions would
equal one full-time equivalent position.
Budget Supplement A request for an
increase or decrease in an existing
service level (over and above the base
budget).
Capital Improvement Budget - A plan
for capital expenditures and the means
of financing them, to be incurred each
year over a fixed period of years, to
meet capital needs arising from longterm work program. Included are
expenditures made for land, building,
permanent public works projects, major
reconstruction or renovation of
structures, and major landscaping or
park improvements.
296
Capital Outlays - Expenditures for the

acquisition of capital assets.
Carry-over Balance - Balance of funds
brought forward from prior years.
CDBG The Community
Development Block Grant (CDBG)
is a federal program for the
development of housing and
community projects. Funds are
awarded to community based
agencies on an annual basis to
carry out these activities
City Charter - Legal authority approved
by the voters of the City of Berkeley
under the State of California
Constitution establishing the
government organization.
Community Agencies - Non-City
agencies in Berkeley which provide
public services with some financial
assistance from the City. These monies
may come either from the General
Fund, CSBG or CDBG.
Contingency - Funds appropriated by
the City Council for unforeseen needs.
Consultants - Fees paid to outside
individuals who provide advice or
services.
Debt Service - Actual cost of interest
and principal on bond maturities as well
as revenue anticipation notes.
Description - Contains a list of the
typical activities of programs.
Department - An organizational unit
comprised of divisions or programs. It is
296

possible for a department to be
comprised of only one division.
Discretionary Revenue - Money that
the City Council has the authority to
allocate for any purpose. Often refers to
the General Fund, as opposed to
Special Funds.
Division - A functional grouping of
related activities within a department.
There are usually several activities
within a division.
Dual Appropriation - Revenue that is
initially budgeted for receipt in one fund
and subsequently transferred for
expenditure in another fund.
Employee Benefits - The cost to the
City for contribution to employee
retirement, social security, health and
workers' compensation programs.
Employee Years - The number of
positions that full-time employees would
occupy during a regular work period.
For example, two half-time employees
would constitute one employee year.
Encumbrance - Funds not yet
expended and are delegated or set
aside in anticipation of an expenditure in
the form of a purchase order, contract,
or other commitment, chargeable to an
appropriation. These funds cease to be
an encumbrance when paid.
Enterprise Fund - Established to
finance and account for the operation
and maintenance of facilities and
services which are predominately selfsupporting by user charges.
Expenditure - Designates the cost of

goods delivered or services rendered,
whether paid or unpaid. Where accounts
are kept on the accrual or modified
accrual basis of accounting, costs are
recorded when goods are received or
services rendered. Where accounts are
kept on a cash basis, expenditures are
recognized when the cash payments are
made.
Fair Market Value - The value of a
piece of real estate in the open market.
Used to determine the assessed value
of property for taxing purposes.
Fees - A charge to cover the cost of
services (e.g., building inspection fee,
zoning fee, etc.).
Fiscal Year - A twelve-month period of
time to which the budget applies. For
the City of Berkeley, this period is from
July 1 through June 30.
Fixed Asset A tangible item of a longterm character such as land, buildings,
furniture, and other equipment with a
unit cost in excess of $5,000.
Fringe Benefits - Benefits to City
employees, in addition to salaries, paid
by the City. These benefits include
social security, pensions, workers'
compensation, unemployment
compensation, life and health insurance.
Full Time Equivalency (FTE) - One or
more employee positions totaling one
full year of service or approximately
2080 hours a year.
Fund - A independent fiscal and
accounting entity with a self-balancing
set of accounts recording cash and/or
297297

other resources, together with all related
liabilities, obligations, reserves and
equities which are segregated for the
purpose of carrying on specific activities
or attaining certain objectives in
accordance with special regulations.
Fund Balance Within a specific
operating fund, the net of expenditures
and revenues.
Funding Source Identifies fund(s)
that will provide resources for City
expenditures.
Gas Tax Fund This fund is required
by State law to account for gas tax
revenues received from the State and
expended for construction and
maintenance of City streets.
General Fund - The primary fund of the
City used to account for all revenues
and expenditures of the City not legally
restricted as to use.
General Obligation Bond - A bond
whose repayment is guaranteed by
pledging all the assets and revenues of
a government agency.
General Plan The General Plan is a
long-range planning document that
provides the City a framework for action
and the direction in which to focus that
action. General Plan Elements are
areas in which the City has elected to
administer and manage the delivery of
services to its community.
General Revenue - General sources of
income the City collects and receives
into the Treasury for public use (e.g.,
property tax). There are no restrictions
as to the use of these monies - often
referred to as Discretionary Revenue.
298
Grant - A contribution from one

government unit to another, usually
made for a specific purpose and time
period.
Illiquid Reserve - Includes the portion
of the reserve that represents amounts
due to the general fund. For example,
grant program expenditures fronted by
the general fund represent grants
receivable. When departments requests
reimbursement for their program
expenditures, the grant revenues will be
used to reimburse the general fund.
Interfund Transfers - Monies
appropriated from one fund to another
fund. This is done to reimburse the fund
for expenses or to finance the operation
of the other fund.
InterDepartmental Charges Departments charging to perform or
provide specific services to other City
departments on a cost for services
basis. The services performed are
charged to the using department.
Internal Service Funds These are
funds used to account for the financing
of goods or services provided by one
department or program to other
departments or programs of the City on
a cost-reimbursement basis.
Liquid Reserve - Refers to the portion
of the general fund reserve that is
available for use.
Lost Time - A measure used by
departments to measure excessive
absenteeism. It is derived by adding an
employee's sick time, workers'
compensation, and any other unpaid
absences.
298

Mandate (Mandated Services) A
legal requirement, usually imposed by
State or Federal law. This term is used
to refer to City services, which are
provided to comply with State or Federal
laws.
Materials, Supplies and Services Expenditures for materials, supplies and
related services which are ordinarily
consumed within a fiscal year and which
are not included in department
inventories.
Municipal Code - A book that contains
City Council approved ordinances
presently in effect. The Code defines
City policies in various categories.
Objectives - Identifies the desired
results of the activities of a program.
Operating Budget A programmatic,
financial, and organizational plan for
furthering the goals of the City Council
through departments of the City, which
does not include capital improvement
projects.
Operating Expenses Expenses
incurred as a result of day-to-day
operations.
Ordinance - A formal legislative
enactment by the City Council. It has
the full force and effect of law within the
City boundaries unless it is in conflict
with any higher form of law, such as a
State statute or constitutional provision.
An ordinance has higher legal standing
than a resolution. A law set forth by a
government authority, specifically, a
municipal regulation.
Performance Indicator A
performance indicator is a measurement
designed by a reasoning process to
determine whether or not a service
objective has been met. It measures
the effectiveness of achieving the
objective or how well the objective has
been accomplished.
PERS - Public Employees Retirement
System. - A pension plan administered
by the State of California for government
agencies.
Personnel Expenditures - Salaries and
wages paid to employees.
Program Revenues Revenues
received by a department as a result of
the services or operations of that
department (such as user fees), which
are used to finance the related services
or programs. Program Revenue is not
discretionary (general-purpose)
revenue.
Property Tax California State
Constitution Article XIII A provide that
the combined maximum property tax
rate on any given property equal 1% of
its assessed value unless an additional
amount has been approved by voters for
special taxes or general obligation
bonds. The County assesses properties,
bills and collects these property taxes.
The County remits the Citys share,
including all penalties and interest.
Property Transfer Tax This tax is
levied at a rate of $1.50 per $100 of the
value of consideration of equity value
transferred. The County collects the tax
and the City receives the revenues. The
City can use up to one third of the
revenue for seismic retrofits. Revenues
are dependent on how frequently the
299299

property is transferred and on the
accrued value at the time of transfer.
Proposed Budget - The working
document for the fiscal year under
discussion.
Purchase Order - Authorizes the
delivery of specific goods or services,
and incurrence of debt for them.
Redevelopment Agency Fund - This
fund accounts for the activities of the
Redevelopment Agency of the City,
which was created by the City Council
and carry out redevelopment plans for
designated areas of the City.
Refuse Fund This fund accounts for
the revenues and expenses related to
refuse collection and solid waste
disposal services.
Repairs and Maintenance Expenditures for repairs and
maintenance of all equipment and
supplies, buildings, structures and
grounds.
Reserve - An account used to earmark
a portion of the fund balance as legally
segregated for a specific use.
Resolution - A special order of the City
Council that requires less legal formality
than an ordinance in terms of public
notice and the number of public
readings prior to approval.
Restricted Use Funds Funds
designated for use for a specific
purpose.
300
Revenue Bonds - A type of bond

usually issued to construct facilities. The
bonds are repaid from revenue
produced by the operation of those
facilities.
Revenues - Amounts estimated to be
available for appropriation during the
fiscal year. Included are carry-over
balances and new revenues.
Salary Savings - That percentage or
dollar amount of salaries which can be
expected to be unspent during the fiscal
year due to vacancies and employees
receiving less than the top-step pay of
the classification.
Sales Tax - The City receives one
percent of the 9.75% of taxes assessed
on retail sales or leases of tangible
personal property in the City.
Secured Taxes - Taxes levied on real
properties in the City which are
"secured" by liens on the properties.
Service Level Indicates a projects
effect on existing levels of service
provision or identifies a new service to
be provided to the public.
Special Assessment Fund - A fund
used to account for the financing of
public improvements or services
deemed to benefit primarily the
properties against which special
assessments are levied.
Special District - Independent unit of
local government generally organized to
perform a single function.
Specialized Services - Services that
are not otherwise categorized, such as
300

title searches, police work for private
parties, consultant fees, library
materials, fringe benefits and loans.
Spending Limitation (Gann Limit)
Article XIII B of the California
Constitution establishes a spending
limitation on government agencies
within California. The spending limit is a
mandated calculation of how much the
City is allowed to expend in one fiscal
year. The amounts of appropriations
subject to the limit are budgeted
proceeds of taxes. The total of these
budgeted revenues cannot exceed the
total appropriations limit. Annually, local
governments may increase the
appropriate limit by a factor comprised
of the change in population combined
with the California inflation rate as
determined by the State Finance
Department.
Supplemental Assessment- An
assessment of real property occurring
after the real property lien date of
January 1st of each year as a result of
new construction or a change in
ownership. The assessor determines
the new value of the property based on
current market values, and then
calculates the difference between the
new value and the old value set on
January 1st.
industry is largely dedicated to serving

its industrial base.
Transportation - Transportation and
travel-related expenses incurred in the
performance of official City business.
Unfunded (Supplemental) Requests An item for which funding is not included
by the City Administrator due to financial
limitations, not because the request
lacks merit. The Council may act to
include them in the final budget, which
may require reordering of budget
priorities.
Unfunded Liabilities - Unfunded
liabilities are defined as identifiable
obligations of an organization for which
the organization does not have 100% of
the funding (cash or other assets) set
aside to cover the cost should all
obligations become immediately due.
Utility Users Tax A 7.5% tax is levied
on utility billings for gas and electric and
intra-state telephone services.
Year-End This terms means as of
June 30th (end of the fiscal year).
Tax Levy - Amount of tax dollars raised

by the imposition of the tax rate on the
assessed valuation of property.
Tax Rate - The amount of tax levied for
each $100 of assessed valuation.
Transient Occupancy Tax - A 12% tax
is levied on charges for occupancy of
hotel and motel rooms for stays of 30
days or less. The Citys lodging
301301
302
302

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ADOPTED

Downtown Berkeley Arts District

Berkeley Rose Garden

Berkeley Kite Festival

RENT STABILIZATION BOARD

MAYOR & COUNCIL

BOARDS & COMMISSIONS

DEPUTY CITY MANAGER

BOARD OF LIBRARY TRUSTEES

HEALTH, HOUSING &

PARKS, RECREATION &

BUDGET & FISCAL

BUDGET BOOK GUIDE

Office of the City Manager

June 30, 2015

challenges in FY 2018 as we are anticipating a contraction in FY 2017 that will be

1. Council Budget Development Policies

2. Current General Fund Budget Situation (Despite positive outlook, caution is

Periods Adversely Affected by Economic Downturns

California Unemp Rate

b. General Fund Forecast

General Fund Revenue Projections

159.45 161.39 161.34 166.81 172.22 177.81 181.52 186.33

Parking & Moving

General Fund Expenditures by Service Area

Health, Housing &

Public Works &

California Public Employee Retirement System (CalPERS)

* Estimates from the Citys actuary based on PEPRA8

5. Special Funds - Aligning Resources with Service Delivery

a complete depletion of the Realignment fund reserve at the same time as

The evaluation provided 58 recommendations to improve the organizational and

1. Leadership and Management

Creating a new organizational structure

Improving revenue generation, revenue projections, alignment of

Funding for these positions is detailed in the chart below:

Costs include salary and benefits calculated at Step C.

b. Department of Public Works

GFOAs recommends a reserve sufficient to fund two months operating expenses.

Measure E- Emergency Services

Measure GG- Fire Protection and

10. City Wide Work Plan

Community Profile Data

Black or African American

11 public elementary schools

Transit and the Environment

Employment, Economy, Housing (ACS)

Median Household income: $61,960

Management, Tech, Pro:

(e.g. students not looking for work)

City of Berkeley (Adopted FY 2015)**:

*Provided by the Office of Economic Development

Median Rental Market Rates:*

* 2014 data provided by the Berkeley Rent Stabilization Board

Decline to State 19%

Berkeley has approximately 165 Neighborhood Watch groups;

An urban forest of 51,000 planting sites and 46,000 public trees,

BUDGET POLICIES & PROCESS

BUDGET POLICIES & PROCESS