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    Introduction To Invoicing Process

    Uploaded by

    rajendrakumarsahu
    This document provides an overview of invoicing processes in SAP. It describes the order to cash workflow, including document flow from inquiry to delivery to billing. An invoice is defined as a business document from the seller to buyer indicating products, quantities, prices, and payment terms. The contents of a typical invoice are outlined, including headings, items, taxes, terms. Different types of invoices like commercial, pro forma, debit memo, credit memo, and electronic invoicing are also described. Additional billing processes involve intercompany billing, rebates, and document creation via individual invoices or billing due lists.

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    Download as PPT, PDF, TXT or read online from Scribd

    Introduction To Invoicing Process

    Uploaded by

    rajendrakumarsahu
    793 views17 pages
    This document provides an overview of invoicing processes in SAP. It describes the order to cash workflow, including document flow from inquiry to delivery to billing. An invoice is defined as a business document from the seller to buyer indicating products, quantities, prices, and payment terms. The contents of a typical invoice are outlined, including headings, items, taxes, terms. Different types of invoices like commercial, pro forma, debit memo, credit memo, and electronic invoicing are also described. Additional billing processes involve intercompany billing, rebates, and document creation via individual invoices or billing due lists.

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    Introduction to Invoicing Process

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    This document provides an overview of invoicing processes in SAP. It describes the order to cash workflow, including document flow from inquiry to delivery to billing. An invoice is defined as a business document from the seller to buyer indicating products, quantities, prices, and payment terms. The contents of a typical invoice are outlined, including headings, items, taxes, terms. Different types of invoices like commercial, pro forma, debit memo, credit memo, and electronic invoicing are also described. Additional billing processes involve intercompany billing, rebates, and document creation via individual invoices or billing due lists.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    793 views17 pages

    Introduction To Invoicing Process

    Uploaded by

    rajendrakumarsahu
    This document provides an overview of invoicing processes in SAP. It describes the order to cash workflow, including document flow from inquiry to delivery to billing. An invoice is defined as a business document from the seller to buyer indicating products, quantities, prices, and payment terms. The contents of a typical invoice are outlined, including headings, items, taxes, terms. Different types of invoices like commercial, pro forma, debit memo, credit memo, and electronic invoicing are also described. Additional billing processes involve intercompany billing, rebates, and document creation via individual invoices or billing due lists.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    of 17

    Introduction to Invoicing

    Aparna Gopinath

    Agenda
         

    Order to Cash process Document Flow Invoice and its contents Invoice Types Additional Processes Billing Document Creation

    Order to Cash Process

    Document Flow
    Inquiry Quotation

    Sales Order

    Delivery

    Billing

    Accounting Doc

    Invoice Definition

    Business document issued by a seller to the buyer, indicating the products, quantities, and agreed prices for products or services the seller has provided the buyer. An invoice indicates the buyer must pay the seller, according to the payment terms. Billing represents the final processing stage for a business transaction in Sales and Distribution

    Billing Document Structure

    Transaction code Invoice creation VF01 Invoice Cancellation VF11 Tables Header Data VBRK Item Data VBRP

    Contents Of An Invoice
                  

    Heading Specifying the type of invoice Unique invoice number Date of the invoice. Name and address of the supplier Name and address of the Bill to customer Name and address of the Ship to customer Tax or company registration details of supplier.Eg: VAT registration number VAT registration number for European Union customers Service/ product rendered date Purchase order number Description of the product(s)/ service Price Tax if relevant(e.g GST or VAT) Terms of Payment Data Source In SAP Payment Instruction Billing type +Ref. Doc+ Customer +Price

    Billing Document Screen

    Types Of Invoice
    

    Commercial Invoice
    Invoice issued by a seller to buyer. Content would differ based on country specific rules.

    Pro Forma Invoice


    A pro forma invoice appears exactly the same as a customer invoice. The difference is that this invoice does not need to be paid. Therefore, the system does not forward data to Financial Accounting (FI).( Eg: Used in export of goods where customs authority should be shown with cost of the goods)

    Types Of Invoice
    

    Debit memo
    When a company fails to pay or short-pays an invoice. This increases receivables in Financial Accounting. (Eg: you have not charged the customer enough) . In function of Debit memo is similar to invoice.

    Credit memo
    A sales document created on the basis of a customer complaint. This reduces receivables in Financial Accounting.(Eg:defective goods or because you have overcharged a customer)

    Types Of Invoice
    

    Electronic invoicing
    Transfer of structured data by agreed standards from one computer system to another . Eg: EDI [Electronic Data Interchange], XML messages, PDF etc.

    Collective Invoicing
    Processing of invoice collectively. The header data appearing in the billing documents must be the same.

    Types Of Invoice
    Cancellation Memo
    

    Billing document created after cancellation. The cancellation document copies data from the billing document and transfers an offsetting entry to the accounting department. The cancellation document causes the reference document for the billing document (e.g. the delivery) to be reopened.

    Additional Processes
     

    Intercompany Billing Rebates

    Billing Document Creation


     

    Individual Invoices per order or delivery. Billing due list


    - Back ground Processing - Manual processing based on selection criteria.

    Thank you

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