HOUSEKEEPING

Presented by GROUP 1
 Topic

Topic 1: Overview

Topic 2: What is 5s?

 Topic
Topic 3: Steps in Implementing 5s

Topic 4: 5s Office Guidelines

 Topic
Topic 5: Keypoints in the Implementation
of 5s

Topic 6: Factors of 5s
 HOW’S? KEEPING
(HOW ABOUT HOUSEKEEPING)

WHAT ABOUT HOUSEKEEPING

-housekeeping plays a vital role in maintaining a
clean, organized and comfortable living
environment
 IMPORTANCE
•IT GOES BEYOND JUST TIDYING UP AND
INVOLVES VARIOUS TASKS LIKE CLEANING,
ORGANIZING, AND MAINTAINING DIFFERENT
AREAS OF HOME. THE IMPORTANCE OF
HOUSEKEEPING EXTENDS BEYOND AESTHETICS,
AS IT CONTRIBUTES TO OUR PHYSICAL AND
MENTAL WELL-BEING
 REMINDER

•A WELL-KEPT HOME NOT ONLY PROMOTES GOOD

HYGIENE BUT ALSO CREATES A CALM AND
INVITING ATMOSPHERE
 ADDITIONAL

•ADDITIONALLY,EFFECTIVE HOUSEKEEPING CAN

SAVE TIME,REDUCE STRESS, AND IMPROVE
OVERALL PRODUCTIVITY.
 What is 5s 5s Terms
5s is a systematized approach 1. Seiri/Sort/Suriin
1. to:
Seiton/Systematize/
2. Sinupin
2. 5s utilizes

3. Seiso/Sweep/Simutin
3. 5s practice
Seketsu/Standardize/
5s Philosophy 4. Siguruhin
4.
Shitsuke/Self-Discipline/
5. Sariling kusa
 5S Terms:
1. Seiri/ Sort/ Suriin
– is the first S which means sorting out unnecessary
items and discarding them.

2. Seiton/ Systematize/ Sinupin

– is the second S which means we need to organize
things
5S Terms:
7 Seiton Principles:
• Follow the first-in-first-out (FIFO) method for
storing items.
• Assign each item a dedicated location.
•
• All items and their locations should be
indicated by a systematic labeling.
• Place items so that they are visible to minimize
search time.
• Place items so they can be reached or handled
easily.
•
• Separate exclusive tools from common ones.
•
• Place frequently used tools near the user.
 5S Terms:
3. Seiso/ Sweep/ Simutin
– is the third S which means we have to sanitize or clean our workplace.

4.–Seiketsu/
is the fourthStandardize/
S which means Siguruhin
we have to standardize what we are doing.

– is the fifth and last S which means we have to do this process without
5. Shitsuke/Self- Discipline/Sariling kusa
prodding.
Good housekeeping is needed for quality improvement. By this we lessen
rejects/losses. If the workplace is in order, it is easy to do the job. An easier
job, having no defects, continuous production and an orderly workplace is
akin to work improvement. And now that ISO Certification is the trend, the
impression of a company to the community is very important. A company
that follows good housekeeping principles will surely be recognized as a
provider of quality service and products.
 Steps in
Implementing 5s Step 2
Management’s official
announcement Step 3
Management’s Role Big clean-up Day
Supervisor’s Role
Worker’s Role
Step 1
Preparations
Step 4
Initial Seiri
Daily Seiso and Seiton Activities
Hard 5s
Soft 5s
5s Office Guidelines

Step 5
Periodic 5S audits
 Step 1: Preparations
a. Understanding 5S concepts and benefits by the CEO
b. CEO’s visit to the 5S model companies
c. CEO’s commitment to 5S implementation
d. Organize 5S working Committee
e. 5S facilitators f. Train facilitators and practitioners
 Step 2: Management’s official
announcement

a. CEO officially announces implementation of 5S program

b. CEO explains the objectives of 5S to all colleagues
c. Publicize 5S organizational chart and lay-out
d. Work out various promotional tools
 Step 2: Management’s official
announcement
Management’s Role
• Providing adequate equipment
• Including housekeeping in the planning of all operations
• Including maintenance of good housekeeping as part
individual’s job responsibility
• Providing clean-up schedule and personnel
• Maintaining executive supervisory and interest
 Step 2: Management’s official
announcement
Supervisor’s Role
• Maintaining constant check on housekeeping conditions
• Seeing that employees maintain good housekeeping
• Having unusual situations corrected or cleaned up immediately
• Planning for orderliness in all operations
• Issuing definite instructions to employees
• Insisting on clean-up after every job
 Step 2: Management’s official
announcement

Worker’s Role
• Follow housekeeping procedures
• Maintain an orderly workplace
• Report to supervisors any unsafe condition
 Step 3: Big clean-up day

a. Organize a big clean-up day after 5S implementation announcement by CEO

b. Divide company premises into small areas and assign a small group of people for
each area
c. Provide enough cleaning tools and materials
d. This big cleaning must include public areas such as gardens, canteen and car park
e. Everybody must participate in this big cleaning day
 Step 4: Initial seiri

a. Establish disposal standards for unnecessary items

b. Apply “Disposal Notices” to all questionable items
c. Carefully examine responses to disposal notices
d. Dispose unnecessary items according to disposal standards
e. A company-wide seiri should be planned and practiced annually
 Step 4: Initial seiri

Daily Seiso and Seiton activities

a. Identify areas for improvement and work out a priority listing by
colleagues
b. Select untidy, inconvenient and unsafe areas
c. Set each activity for 3-6 months
d. Organize presentations by small groups
e. Standardize good 5S practices visibly
f. Motivate colleagues for creative improvements
 Step 4: Initial seiri

Hard 5S – refers to all facets of the work environment

a. Furniture – tables, shelves, drawers
b. Equipment – computers, projector, fax, copier
c. Lay-out of desk and equipment

Soft 5S :
a. Office policies and procedures
b. Dress code
c. Sharing of responsibilities, telephone etiquette
 5s Office Guidelines
1. Desks 5. Hallways

2. Office Machines 6. Notice Boards

3. Toilets

4. Canteen
 5s Office Guidelines
Visual Control
- a technique that enables people to make
the rules easy to follow, differentiate normal an abnormal situations
and act accordingly, with the use of visual aids.

Pointers in making visual control

a. Should be easy to see from a distance

b. Should be properly and strategically located

c. Should be easy to follow

 Step 5: Periodic 5S audits

a. Establish 5S evaluation and incentive plan

b. Conduct 5S evaluation and inspection regularly
c. Organize 5S inter-department competition
d. Periodically award groups and individuals
e. Organize study tours to other companies
f. Organize 5S inter-company competition
• Purpose of 5S Audit:
a. Turn PDCA Cycle (Plan-Do-Check-Act)
b. Analyze the results of actual implementation in the workplace
c. Give support and guidance to the members of each unit
d. Dissemination of good practices
e. Regular audit sustains the program
 Keypoints
• START SMALL AND EASY, PROCEED SLOWLY BUT STEADILY. If you make haste, it is easy to fail. For big
organizations, start with pilot area. Trial practice at model area and model machine.
• START WITH THE MOST SUITABLE "S" For messy workplace, start from 1st S-SEIRI (Sort) For trouble some
machine, first conduct SEISO (Sweep) then - Inspect the machine but it requires specialists. Everyone can participate in
"SEISO" but they need to be familiar with machines, proper cleaning procedures and tools
• ONLY FIRST 3S'S ARE ENOUGH FOR INITIAL PRACTICE. First 38's (SEIRI, SEISO, SEITON) are action words.
4th S - SEIKETSU is a CONDITION. 5th S - SHITSUKE is according to CULTURE.
•EVERYONE'S PARTICIPATION IS IMPORTANT Two heads are better than one. Four eyes see more than two.
Encourage participation first by EDUCATION than by DEMONSTRATION, later through ACTUAL practice, and of
course RECOGNITION. Set aside a day for launching (e.g. Big Clean Up Day).
• Management should take leadership of 5S movement
• Record improvements for comparison
• Device schemes to stimulate awareness and sustain enthusiasm
 5s Evaluation Procedure
1. Walking rally by top and middle management
2. Fixed point photograph. Visual comparison of "before" and "after"
3. Achieved level of evaluation for predetermined targets which are upgraded step-by-step
after each evaluation
4. Competition among departments/workplaces
5. Combination of the above
 Factors of 5s
Factors leading to the success of 5S Factors that hinder the success of 5S
a. Strong sponsorship and leadership of a. Project sponsor is not the decision maker
CEO
b. Organizational policies

b. Active promoter/5S committee

c. Lack of experience in undertaking cross-
functional activities
c. Good launching activity
d. Lack of top management support
d. Regular audits
e. Implementation carried out through orders from
the management
e. Good documentation
f. Implementation done by task forces
f. Visits by external consultants
 Factors of 5s
Good Housekeeping Habits Daily Housekeeping Checklist

Make time for Housekeeping

Floors
•
•
• Evaluate your workplace
• Aisles
•
•
• Remove hazard before starting to
• Workstation
work •
•
• Equipment
• Turn equipment off after using it
•
•
• Storage
• Clean up as you go
•
•
• Waste Disposal
 Key Points to
Remember
Good Housekeeping helps prevent workplace fires and accidents.
•
• Keeping the workplace neat, clean, and safe is everyone’s
• responsibility.
• Keep alert to housekeeping hazards
•
• Eliminate or report hazards you identify anywhere in the facility.
 Our Team
MAQUI, Joana Sherluv
ISIP, Kurdt Zildjian
MILANA, John Francis
OGOY, Jolina M.
PADILLA, Jarie
SABADO, Christalyn A.