Resolution Writing

STUDENT SUPREME GOVERNMENT
RESOLUTION WRITING
Session Objectives:
 Define resolution and explain its importance in the
context of student government;
 Provide practical knowledge in writing a resolution; and
 Write sample resolutions.
NEEDS
RESOLUTION
How are they going to solve
the issue or problem?
RESOLUTION
It is a formal way of stating an intended action by a group of
people in an organization. Due to its importance, length, or complexity,
it is submitted in writing.
 It is a written statement expressing an opinion about an issue.

 It is a way to outline a solution for a problem.
 It is the tangible product of a committee’s deliberations.
 These are the results of research, writing, discussion, negotiation and
debate.
 Minutes of Meeting is a document which shows the
brief history of what happened at a meeting and the
decision(s) that have been made.
 Resolution is a document which enacts all those

decisions agreed upon during the meeting.
WHY NEED TO WRITE A RESOLUTION?
 Give a position and give recommendations.

Criticize or put pressure on specific groups
Recommend that action be taken
Request for something
Release of funds
Initiate activities or programs
HOW TO WRITE A RESOLUTION
Know the 5 main parts of resolution

 Heading
 Preamble
 Operative clauses
 Resolved statement
 Signatories
HEADING
Is the information where it indicates the name of the organization and its
logo, excerpt minutes statement, attendance report, resolution number and
series year and the general statement of the resolution.
PREAMBLE
 Describes why your resolution is important
 Legal basis (laws, memorandum, SIP among others)
 Rationale of the resolution
OPERATIVE CLAUSE
 Describe what action should be taken

 These are reasonable solutions that can enforce
 Each whereases end with a semi-colon (;) and the last with a period (.)
RESOLVED STATEMENT
It is a clear statement of agreement. IT tells the reader what ACTION should be

taken to solve the problem set up in the “Whereases”. The “resolved clause”
should be the strongest part of your resolution.
The first word of the resolved clause should be a verb and should show what will
follow in the clause.
Some of the possible initiating words for resolved clauses:
Accepts Approves Condemns Seeks
Adopts Authorizes Confirms Supports
Affirms Calls Upon Declares Promotes Appeals
Commends Designates Recognizes
Appreciates Concurs Directs Recommends
SIGNATORIES
Certified Correct or Prepared by: SSG Secretary
Attested By: SSG President
Recommending Approval: SSG Adviser
Approved by: School Head

OFFICE OF THE SUPREME STUDENT GOVERNMENT
EXCERPT FROM THE MINUTES OF THE MEETING OF THE SUPREME GOVERNMENT COUNCIL LAST JUNE 6, 2018, AT 2:00PM AT BNHS SG OFFICE.
PRESENT: ABSENT:
RENATO AMOR : PRESIDING OFFICER/ PRESIDENT JIRAH ERON: PEACE OFFICER
JORGE ANITO: VICE-PRESIDENT
ANGHEL REYES: SECRETARY
DONITO ARAB: TREASURER
EMILY LANGIT: AUDITOR
NEGEL ZAMORA: PUBLIC INFORMATION OFFICER
ALL GRADE LEVEL COUNCILORS
RESOLUTION NO. 01, SERIES OF 2018
A RESOLUTION AUTHORIZING THE STUDENT GOVERNMENT TO RELEASE AN AMOUNT OF FIFTEEN THOUSAND PESOS (PHP 15, 000.00) FROM THE SG FUND
FOR THE FOUNDATION ANNIVERSARY ON AUGUST 24-27, 2018.

Whereas, As stipulated in the approved program of
governance of the student government, SY
2018-2019 and to the approved activity
design dated June 25, 2018 states that the student
government will spearhead and participate in the
various activities of the school for the upcoming
foundation anniversary;
NOTE: The preamble gives you the idea of what the

resolution all about. It is the summary of your resolution.
Whereas, The organization decided to spearhead various activities for the
upcoming foundation anniversary namely: Talentadong
Nationalian 2018, history quiz and students’ day on August 25, 2018;
Whereas, An amount of Eight Pesos (Php 8,000.00) shall be allocated for
Talentadong Nationalian 2018 expenses (sounds system rental,
judges fees and decorations);
Whereas, An amount of Two Thousand Pesos (Php 2,000.00) shall used for the
history quiz activity allocated for prizes and snacks of the participant;
Whereas, An amount of Five Thousand Pesos (Php 5,000.00) shall be allocated
for the students’ day activity to defray expenses for sounds system rental and prizes;
Whereas, A total amount of FIFTEEN THOUSAND PESOS (Php 15,000.00) shall be
released from the SSG fund;
Whereas, The motion made by Jorge Anito, Vice-President duly seconded by
Anghel Reyes secretary to release the amount for the foundation anniversary with their
respective allocations.
NOW, THEREFORE BE IT RESOLVED, AS IT IS HEREBY RESOLVED
THAT A RESOLUTION AUTHORIZING THE STUDENT GOVERNMENT
TO RELEASE AN AMOUNT OF FIFTEEN THOUSAND PESOS (PhP 15,
000.00) FROM THE SG FUND FOR THE FOUNDATION ANNIVERSARY
ON AUGUST 24-27, 2018, BE APPROVED.
NOTE:
It always starts with a statement “ NOW,

THEREFORE BE IT RESOLVED, AS IT IS
HEREBY RSOLVED THAT”
Followed by the Title of the Resolution
End with “ BE APPROVED.”

TIPS
DO’S AND DON’T’S IN WRITING A

RESOLUTION
DO’S
 Write the correct heading (be particular with all the

details)
 Use different sources to support your point
 Look at the problem from different point of view
 Present realistic solutions in your resolution
DON’TS
o Use inappropriate abbreviations

o Don’t use “I” when referring to yourself; say
“we” or “the department of_______”
o Don’t make a resolution very long, but be
specific when giving solutions
WORKSHOP
Write a Resolution.
THANK YOU!

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STUDENT SUPREME GOVERNMENT

 It is a written statement expressing an opinion about an issue.

 Resolution is a document which enacts all those

 Give a position and give recommendations.

Know the 5 main parts of resolution

 Describe what action should be taken

It is a clear statement of agreement. IT tells the reader what ACTION should be

Certified Correct or Prepared by: SSG Secretary

Attested By: SSG President

Recommending Approval: SSG Adviser

Approved by: School Head

RENATO AMOR : PRESIDING OFFICER/ PRESIDENT JIRAH ERON: PEACE OFFICER

JORGE ANITO: VICE-PRESIDENT

ANGHEL REYES: SECRETARY

DONITO ARAB: TREASURER

EMILY LANGIT: AUDITOR

NEGEL ZAMORA: PUBLIC INFORMATION OFFICER

ALL GRADE LEVEL COUNCILORS

RESOLUTION NO. 01, SERIES OF 2018

FOR THE FOUNDATION ANNIVERSARY ON AUGUST 24-27, 2018.

NOTE: The preamble gives you the idea of what the

It always starts with a statement “ NOW,

Followed by the Title of the Resolution

End with “ BE APPROVED.”

DO’S AND DON’T’S IN WRITING A

 Write the correct heading (be particular with all the

o Use inappropriate abbreviations

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