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    Business Reports

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    ANKIT SHARMA
    This document provides information on corporate reports, including their definition, purpose, types, and format. It discusses that corporate reports are formal written communications used to convey essential information in a concise yet clear manner. They are typically used for internal communication within an organization. The document outlines the various sections that make up a standard corporate report, including prefactory parts like the cover, title page, and executive summary, as well as text parts and supplementary parts. It also discusses best practices for writing effective corporate reports, such as understanding the audience, using a neutral tone, and developing a clear framework.

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    Business Reports

    Uploaded by

    ANKIT SHARMA
    2 views29 pages
    This document provides information on corporate reports, including their definition, purpose, types, and format. It discusses that corporate reports are formal written communications used to convey essential information in a concise yet clear manner. They are typically used for internal communication within an organization. The document outlines the various sections that make up a standard corporate report, including prefactory parts like the cover, title page, and executive summary, as well as text parts and supplementary parts. It also discusses best practices for writing effective corporate reports, such as understanding the audience, using a neutral tone, and developing a clear framework.

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    3. Business Reports

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    This document provides information on corporate reports, including their definition, purpose, types, and format. It discusses that corporate reports are formal written communications used to convey essential information in a concise yet clear manner. They are typically used for internal communication within an organization. The document outlines the various sections that make up a standard corporate report, including prefactory parts like the cover, title page, and executive summary, as well as text parts and supplementary parts. It also discusses best practices for writing effective corporate reports, such as understanding the audience, using a neutral tone, and developing a clear framework.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    2 views29 pages

    Business Reports

    Uploaded by

    ANKIT SHARMA
    This document provides information on corporate reports, including their definition, purpose, types, and format. It discusses that corporate reports are formal written communications used to convey essential information in a concise yet clear manner. They are typically used for internal communication within an organization. The document outlines the various sections that make up a standard corporate report, including prefactory parts like the cover, title page, and executive summary, as well as text parts and supplementary parts. It also discusses best practices for writing effective corporate reports, such as understanding the audience, using a neutral tone, and developing a clear framework.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 29

    CORPORATES REPORTS

    What is a Report???

    Report is an informative statement by a reputable source or authoritative account.

    Report from Latin word ‘Reportare’...........carry back, bear back, bring back

    An account brought by one person to another


    Approximately 75% time of a manager goes in preparing, reading, interpreting or
    drafting a good corporate report.

    Irrespective of your profession


    A Corporate Report can be defined as a communication in which the writer provides an
    information to some individual or organization because it is his or her responsibility to do
    so.

    Covers employment as well as human issues.

    It is an assigned communication for a purpose and for a specific receiver or reader.
    Corporate reports are a type of assignment in which you analyse a situation (either a real
    situation or a case study) and apply business theories to produce a range of suggestions for
    improvement.

    This report is a formal document written to-the-point to convey information in a concise yet
    clear manner.

    Business reports are majorly used for internal communication within an organization.
    FACTS ABOUT CORPORATE
    REPORT
    Mode of Communication

    Reflects writer’s personality objectively

    Highly structured format

    Language needs to be concise & clear

    Factual Statement
    TYPES OF REPORTS
    Oral Report or Written Report
    Formal or Informal Reports
    Short or Long Reports
    Informational or Analytical Reports
    Proposal Report
    Vertical or Horizontal Reports
    Internal or External Reports
    Periodic Reports
    Oral Reports
    Face to Face communication which is seen or observed and discussed
    Less Authentic
    Vague facts & figures

    Written Reports
    Written Report is documented, can be retrieved
    More authentic
    More accurate
    Formal Reports
     Carefully structured
     Stress Objectivity
     Contains much detail
     Written
     Eliminate personal pronouns

    Informal Reports
     Usually short messages
     Casual language
    Short Reports
    Normally 1-2 pages
    Less formal format

    Long Reports
    Normally above 5 pages
    More in format

    Proposal Report
    Proposing change, new product, service, plan, etc
    Talking prons & cons
    Have informational delivery & persuasive communication
    Informational Reports
    Contains details information without analysis or recommendation
    Not much important for decision making
    Requires clerical efficiency

    Analytical Reports
    Presents, analyzes, interprets information and makes recommendations on complex
    and critical problems
    To solve problems
    Immense importance in decision making
    Internal reports
    Travel within the organization

    External Reports
    Prepared for sharing outside the organization

    Periodic or Routine Reports


    Issued on regularly scheduled dates
    Serve Management control
    STEPS IN WRITING A
    REPORT
    1. Defining the problem & the purpose

    2. Identifying & Organizing the issues for investigation

    3. Conducting the Research

    4. Analyzing & Interpreting the Data

    5. Drawing conclusions and developing commendations


    PLANNING A REPORT
    Analyze the Gather Select the Organize The
    PLAN
    situation Information Right Medium Information

    WRITE Adapt to Your Audience Compose the Message

    Revise the Produce the Proofread the Distribute the


    COMPLETE
    Message Message Message Message
    STAGE 1: PLAN
    1. Analyze the Situation

     Defining your Purpose


    WHY ???
    Analytical Report statement is more comprehensive
     Preparing Your Work Plan
    Saves time
    Statement of problem or opportunity
    Scope of investigation
    Tasks to be accomplished
    Schedules & resource requirements
    Tentative work outline with timelines
    STAGE 1: PLAN
    2. Gathering Information
     Conducting surveys, one-on-one interviews, Anecdotal feedback, competitors material, industry publications,
    etc.

    3. Select the Right Medium


     Think for audience expectations
     Electronic format
    Multiple Media
    Right Media

    4. Organize the Information


    Direct Vs Indirect Approach
    Upfront used when audience is receptive
     Select the format
    STAGE 2: WRITE
    1. Adapt to your audience
    Be sensitive
    Politeness
    Bias free language
    Build credibility
    Positive Tone

    2. Compose The Message


    Effective Sentences & Coherent paragraphs
    Introduction, Body & Close
    STAGE 3: COMPLETE
    1. Revise the Message
    Reiew readability
    Rewrite for conciseness & clarity

    2. Produce the Message


    Effective design elements
    Suitable layout
    Clean & professional appearance
    Graphical elements

    3. Proof read the Message


    Review for Errors

    4. Distribute the Message


    Deliver your report
    FORMAT OF REPORT

    Prefatory Parts Text Parts Supplementary Parts

    •Cover Page
    •Title Fly
    •Title page •Introduction •Appendixes
    •Letter of Authorization
    •Letter of Transmittal
    •Table of Contents
    •Body •Bibliography
    •List of Illustrations
    •Synopsis or Executive •Close •Index
    Summary
    PREFATORY PARTS
    Cover
    standard covers
    heavy paper, imprinted company name & logo
    Attractive, convenient & appropriate
    Report title, writer’s name (optional)

    Title Fly
     Only title
    Adds touch of formality
    PREFATORY PARTS
    Title Page
    Four blocks of information
    Title of report
    Name, title, address of person, group or organization that authorized the report
    Name, title, address of person, group or organization that prepared the report
    Date on which report was submitted

    Letter of Authorization & Letter of Acceptance


    Received written authorization
    Letter of Acceptance with conditions or limitations
    Included in most formal reports
    PREFATORY PARTS
    Letter of Transmittal

    Specialized cover letter


    Introduces report directly to audience
    Less formal style
    Elaborate on concerns of audience and build rapport
    Scope of the report
    Give suggestions for follow up studies
    Acknowledge help by others
    Thankyou note for giving assignment
    PREFATORY PARTS
    Table of Contents
    Outline of coverage
    Sequence
    Length & Complexity decides the headings of content
    Accurate, complete & consistentconstruct table after final proof read
    Automatic features in word processing

    List of Illustrations
    All visuals: Tables & Figures
    PREFATORY PARTS

    Synopsis or Executive Summary


    Brief overview
    Not a lengthy element
    Advertisement for entire report
    Informational or Descriptive (Omits actual findings)
    Executive summary is more comprehensive
    TEXT PART
    Introduction
    About report

    Body
    Information supporting conclusions & recommendations

    Close
    Summarize your main idea
    Recommendations
    Limitations
    SUPPLEMENTARY PARTS
    Appendixes
    Related material
    Too lengthy or detailed
    Not directly relevant
    Sample questionnaires, statistical formulas, financial statements, etc
    Identified with a letter and short descriptions

    Bibliography
    List of secondary sources
    Ethical obligation to credit your source
    Allows readers to consult the sources
    Use citation method
    SUPPLEMENTARY PARTS

    Index
    An alphabetical list of names & subjects mentioned in a report
    All key topics, product names, etc.
    Accuracy is critical
    STRATEGIES FOR EFFECTIVE
    CORPORATE REPORTS
    Understand the audience
    Keep a neutral tone
    Develop a clear framework
    Make it reader friendly
    Use prominent headings
    Minimize use of hedging terms like “seems” or “feels”
    Use formal english
    Proper citation
    THANK YOU

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