EIM Module 2

TLE 7/8
ELECTRICAL
I N S TA L L AT I O N
AND
MAINTENANCE
Quarter 1
Module 2: Request Appropriate Electrical Supplies,
M a t e r i a l s a n d To o l s A p p l i c a b l e t o a S p e c i f i c J o b
TLE_IAEI7/8UT-0a-2
OBJECTIVES
 Use the appropriate form in requesting
for electrical tools, supplies and
materials for a specific job;
 Receive and inspect electrical supplies,
materials and tools.
Correctness of the entries in different forms
used in electrical work is necessary in order
to acquire right, complete, and accurate
number of materials and tools needed for a
specific electrical job. Here are samples of
different forms used in electrical work.
DIFFERENT
TYPES OF FORMS
Purchase requisition is a document

generated by a user department or
storeroom personnel to notify the
purchasing department about items it
needs to order, their quantity, and the
time frame. It may also contain the
authorization to proceed with the
purchase. This is also called purchase
request or requisition.
DIFFERENT
TYPES OF FORMS
Inventory are raw materials, work-in-

process goods, and completely finished
goods that are considered to be the portion
of a business's assets that are ready or will
be ready for sale. Inventory represents one
of the most important assets that most
businesses possess, because the turnover
of inventory represents one of the primary
sources of revenue generation and
subsequent earnings for the company's
shareholders/owners.
DIFFERENT
TYPES OF FORMS
Job Order or Work Order Form is a

written instruction to perform a task
according to specified requirements, time
frame, and cost estimates.
DIFFERENT
TYPES OF FORMS
Job Order or Work Order Form is a

written instruction to perform a task
according to specified requirements, time
frame, and cost estimates.
https://www.google.com/search?sxsrf=ALeKk005YOT-3GJX0-oHRjLreVaUkqdt1Q:1592130415544&q=work+order+format&tbm=isch&chips=q:work+order+format,g_1:maintenance:oVieo5af5ZU
%3D&usg=AI4_-kShHbilEW86C14rjR_9utwk2HyzkQ&sa=X&ved=2ahUKEwiVz-r-i4HqAhUGwKQKHV8pDkEQgIoDKAR6BAgLEAw&biw=1242&bih=568#imgrc=8MkLh3yQncEbHM
DIFFERENT
TYPES OF FORMS
Borrower’s Form is a form used to

request for tools and equipment needed
for a particular job. It indicates the
department the borrower is connected,
with the date, the job that is to be done,
the person who will approve the request,
when it was returned, and if it was in
good condition. Sample of the borrower’s
form is located below.
One of the tasks of a supply officer or logistics
officer is the purchase of the company’s
supplies, materials, and anything that the
company needs. But this duty does not end in
just purchasing but also in receiving the
deliveries of what was purchased. In receiving
the deliveries, understand that you need to
ensure that the right materials and supplies were
delivered, and all are in good condition without
defects.
Receive and Inspect Electrical Supplies,
Materials and Tools
A. When you receive a shipment, ask the shipper the following questions:
1. Is it for me? Check the delivery receipt for the

consignee's name and address. If your agency has
more than one location, make sure the goods are for
this exact address. Check the freight to see if it is the
same as what is described on the delivery receipt. Look
at the label on each item to make sure the shipment
belongs to you.
Materials and Tools
2. Is it damaged? Do not sign the receipt before

inspecting for damage. Check for holes, water, stains,
and tears. Pick up cartons if you can. Check for
rattling. Listen for something broken inside. Check to
see if any package has been opened or if the sealing
tape has been tampered with.
Materials and Tools
3. Is the piece count correct? Count the pieces and match the number
on the delivery receipt to the number you have counted. If the shipment
is on a pallet, check to make sure the pallet is solid with no voids inside the
stack. If the shipment is shrunk or stretch wrapped, make sure the wrap
hasn't been cut and pieces removed. Sign only for the type of unit you
receive. For example: two pallets. Don't sign for the number of packages
that are supposed to be on the pallet. However, if time permits or the
pallet is not banded or shrink wrapped, count the packages, and only then
sign for the number of packages.
Materials and Tools
B. If your delivery doesn't check out, do one of the following:
1. Refuse shipment if it isn't yours, if the

shipment does not meet the terms specified
by your agency or is damaged to the point
where it no longer has a value.
Materials and Tools
B. If your delivery doesn't check out, do one of the following:
2. If yours, and only partially damaged or

short, accept it and note exceptions on the
delivery receipt.
Materials and Tools
C. How to note exceptions:
1. Damage Notations: Be specific. Describe the

damage accurately. Pinpoint the locations of all
defects. If you can see the damage, have the
driver wait while you open and inspect the
packages. Write down the number and identity of
the damaged pieces. This is called a "joint
inventory."
Materials and Tools
2. Shortage Notations: If part of shipment is

missing, write the number of pieces delivered on
the delivery receipt and circle it. Then write down
the number of pieces missing and note them as
"short."
Materials and Tools
3. Signatures: Write down all exceptions on both

copies of the delivery receipt. Have the driver
sign both copies of the delivery receipt in his full
name (not initials or nicknames). After the driver
signs, you sign also. Write your agency's name,
your full name, the date, and the time of day.
Materials and Tools
D. Follow these steps when requesting an inspection:
1. The receiving person is responsible for

requesting the carrier to inspect the damaged
goods and packaging. The formal request should
be made by phone right after discovering any
loss or damage.
Materials and Tools
2. After the phone request, make a request for

inspection by the carrier in writing. Note the date
and time of your previous phone call and the
person contacted. Keep a copy of your request
letter on file.
Materials and Tools
3. Once contacted about damage or shortage, the
carrier may waive inspection and tell you so. If so,
write down the name of the person who waived the
inspection, and the date and time of waiver. Then
conduct your own detailed inspection. Write up your
findings in a report and attach it to the file. If you can,
take photographs to confirm your inspection report.
THANK
YOU
FOR
WATCHING!!!

EIM Module 2

Uploaded by

Copyright:

Available Formats

EIM Module 2

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

EIM Module 2

Uploaded by

Copyright:

Available Formats

TLE 7/8

Purchase requisition is a document

Inventory are raw materials, work-in-

Job Order or Work Order Form is a

Job Order or Work Order Form is a

Borrower’s Form is a form used to

1. Is it for me? Check the delivery receipt for the

2. Is it damaged? Do not sign the receipt before

1. Refuse shipment if it isn't yours, if the

2. If yours, and only partially damaged or

1. Damage Notations: Be specific. Describe the

2. Shortage Notations: If part of shipment is

3. Signatures: Write down all exceptions on both

1. The receiving person is responsible for

2. After the phone request, make a request for

You might also like