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    Writing Business Reports

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    Zuhaib Ahmed
    The document provides guidance on writing reports. It explains that reports analyze a situation and prescribe solutions or recommendations. A report is divided into an executive summary, terms of reference, procedures, findings, conclusions, and recommendations. The document outlines the steps and considerations for writing each section of an effective business report.

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    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd

    Writing Business Reports

    Uploaded by

    Zuhaib Ahmed
    10 views9 pages
    The document provides guidance on writing reports. It explains that reports analyze a situation and prescribe solutions or recommendations. A report is divided into an executive summary, terms of reference, procedures, findings, conclusions, and recommendations. The document outlines the steps and considerations for writing each section of an effective business report.

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    writing business reports

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    The document provides guidance on writing reports. It explains that reports analyze a situation and prescribe solutions or recommendations. A report is divided into an executive summary, terms of reference, procedures, findings, conclusions, and recommendations. The document outlines the steps and considerations for writing each section of an effective business report.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    10 views9 pages

    Writing Business Reports

    Uploaded by

    Zuhaib Ahmed
    The document provides guidance on writing reports. It explains that reports analyze a situation and prescribe solutions or recommendations. A report is divided into an executive summary, terms of reference, procedures, findings, conclusions, and recommendations. The document outlines the steps and considerations for writing each section of an effective business report.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 9

    WRITING REPORTS

    What is a Report
    Reports are a type of assignment in which you
    analyze a situation (either a real situation or a
    case study) and apply your knowledge and
    experiences gained to prescribe solutions or
    recommendations.
    A report is divided into four areas:
     Terms of Reference- This section gives background
    information on the reason for the report. It usually
    includes executive summary and introduction.
     Procedure- The procedure provides the exact steps
    taken and methods used for the report.
     Findings- The findings point out discoveries made
    during the course of the report investigation.
     Conclusions- The conclusions provide logical
    conclusions based on the findings.
     Recommendations- The recommendations state
    actions that the writer of the report feels need to be
    taken based on the findings and conclusions.
     Reports should be concise and factual.
    Opinions are given in the
    “recommendations" section. However,
    these opinions should be based on facts
    presented in the "findings".
     Use simple tenses to express facts.
    Steps in Writing A business report
     Executive Summary
    The executive summary should include a summary
    of all of the key points, the idea is that an executive
    can read the summary The executive summary
    should include a summary of all parts of the
    report. 
     Introduction / Terms Of Reference

    The introduction should say why the report is


    being written.  Reports are nearly always written to
    solve a business problem. Reports maybe
    commissioned because there is a crisis or they
    maybe routine.  
     Findings / Main Body
    Sometimes reports don’t say Findings, but it is normally assumed
    that the main part of your report will be the information you
    have found.  
    This information is not always read by executives, but that
    doesn’t mean it isn’t important, because without thorough
    research and analysis the author will not be able to come to
    effective conclusions and create recommendations.  Also if
    anything in the executive summary surprises the executive, then
    they will turn directly to the relevant part of the
    recommendations. 

     Conclusions
    The conclusions should summarize the Findings section, do not
    include diagrams or graphs in this area. This area should be
    short, clearly follow the order of the findings and lead naturally
    into the recommendations. 

    You should never include new information in the conclusions!


     Recommendations
    All reports should include recommendations or at
    least suggestions. It is important to make sure that
    there is at least an indicator of what the Return on
    Investment would be.  It is always best if this can
    be directly linked, but may not always be
    possible.

    Make sure that your recommendations clearly


    follow what is said in the conclusions
    An effective report can be written going through the
    following steps
     Know your objective, i.e., be focused.
     Analyze the niche audience, i.e., make an analysis of the target
    audience, the purpose for which audience requires the report, kind
    of data audience is looking for in the report, the implications of
    report reading, etc.
     Decide the length of report.
     Disclose correct and true information in a report.
     Discuss all sides of the problem reasonably and impartially. Include
    all relevant facts in a report.
     Concentrate on the report structure and matter. Pre-decide the
    report writing style. Use vivid structure of sentences.
     The report should be neatly presented and should be carefully
    documented.
     Highlight and recap the main message in a report.
     Use graphs, pie-charts, etc. to show the
    numerical data records over years etc.
     Decide on the margins on a report. Ideally, the
    top and the side margins should be the same
    (minimum 1 inch broad), but the lower/bottom
    margins can be one and a half times as broad as
    others.
     Attempt to generate reader’s interest by
    making appropriate paragraphs, giving bold
    headings for each paragraph, using bullets
    wherever required, etc.

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