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    Lecture 6. IUEA PM MBA 711 Dr. Edward Ssenyange

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    This document discusses the key management functions for operating a project, firm, or non-governmental organization (NGO). It outlines the five main management functions: planning, organizing, directing, coordinating, and controlling. Planning involves setting goals and objectives, assessing strengths and weaknesses, and developing plans. Organizing establishes the organizational structure and job roles. Directing provides guidance and motivation to employees. Coordinating harmonizes activities across departments. Controlling verifies that plans are followed and performance is measured.

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    Lecture 6. IUEA PM MBA 711 Dr. Edward Ssenyange

    Uploaded by

    Mohamed moktar Mohamed
    23 views33 pages
    This document discusses the key management functions for operating a project, firm, or non-governmental organization (NGO). It outlines the five main management functions: planning, organizing, directing, coordinating, and controlling. Planning involves setting goals and objectives, assessing strengths and weaknesses, and developing plans. Organizing establishes the organizational structure and job roles. Directing provides guidance and motivation to employees. Coordinating harmonizes activities across departments. Controlling verifies that plans are followed and performance is measured.

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    This document discusses the key management functions for operating a project, firm, or non-governmental organization (NGO). It outlines the five main management functions: planning, organizing, directing, coordinating, and controlling. Planning involves setting goals and objectives, assessing strengths and weaknesses, and developing plans. Organizing establishes the organizational structure and job roles. Directing provides guidance and motivation to employees. Coordinating harmonizes activities across departments. Controlling verifies that plans are followed and performance is measured.

    Copyright:

    © All Rights Reserved
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    Download as pptx, pdf, or txt
    23 views33 pages

    Lecture 6. IUEA PM MBA 711 Dr. Edward Ssenyange

    Uploaded by

    Mohamed moktar Mohamed
    This document discusses the key management functions for operating a project, firm, or non-governmental organization (NGO). It outlines the five main management functions: planning, organizing, directing, coordinating, and controlling. Planning involves setting goals and objectives, assessing strengths and weaknesses, and developing plans. Organizing establishes the organizational structure and job roles. Directing provides guidance and motivation to employees. Coordinating harmonizes activities across departments. Controlling verifies that plans are followed and performance is measured.

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    You are on page 1of 33

     

    Lecture 6: MBA Project


    Management

    By Dr. Edward Ssenyange


    Topics for Discussion
    Management Functions

    By Dr. Edward Ssenyange,


    Tutorial Questions
    (a) Present an organizational structure
    for the firm or Non-Governmental
    Organization (NGO) (5 Marks)

    (b) Explain how you would utilize your


    knowledge on functions of
    management to operate the
    project/firm/NGO (10 Marks)
    3

    By Dr. Edward Ssenyange,


    Tutorial Question
    (c) Explain how you will control the
    firm and keep it on course in terms
    of achieving corporate goals (5
    Marks)

    By Dr. Edward Ssenyange,


    Management Functions
     Well intentioned setups of all levels
    ought to be well managed so that
    their good intentions are realized

    By Dr. Edward Ssenyange,


    Management Functions
     So they deserve to be organized well,
    coordinated well, controlled well,
    monitored well and aligned well to
    their purpose

    By Dr. Edward Ssenyange,


    Management Functions
    • Management is the art and science of
    getting tasks done through other
    people

    By Dr. Edward Ssenyange,


    Management Functions
    • Management occurs at all levels of an
    enterprise and as such, all
    management functions have to be
    fulfilled at those levels

    By Dr. Edward Ssenyange,


    Management Functions
    • They are basically five namely:
    Planning, Organizing, Delegating,
    Directing, Coordinating and
    Controlling

    By Dr. Edward Ssenyange,


    Planning
    • Planning is about setting-up of a
    vision, mission, goals, objectives,
    and activities

    10

    By Dr. Edward Ssenyange,


    Planning
    • It about assessing organizational
    strengths, weaknesses, opportunities
    and threats (SWOT)

    11

    By Dr. Edward Ssenyange,


    Planning
    • It is about measurement and
    documentation of the factors of
    production necessary for supporting
    the actions

    12

    By Dr. Edward Ssenyange,


    Planning
    • It is about developing the
    organizational setup able to manage
    the necessary processes to support
    objective achievement

    13

    By Dr. Edward Ssenyange,


    Organizing
    • Institutions function efficiently and
    effectively when well organized

    14

    By Dr. Edward Ssenyange,


    Organizing
    • Organizing is about establishing an
    appropriate hierarchical structure
    with systems although not
    duplicated but functioning to
    support each other in achieving
    overall institutional goals and
    objectives

    15

    By Dr. Edward Ssenyange,


    Organizing
    • Organizing is about a manager
    being able to identify tasks and
    delegate them to the right people

    16

    By Dr. Edward Ssenyange,


    Organizing
    • Organizing is about development of
    appropriate job descriptions without
    overlaps

    17

    By Dr. Edward Ssenyange,


    Organizing
    • Overlaps normally cause work place
    conflicts and are counter productive
    by all standards

    18

    By Dr. Edward Ssenyange,


    Directing
     Directing is about according
    direction to a team of workers so
    that they a clear on the institutional
    vision, mission, goals, objectives
    and activities in general

    19

    By Dr. Edward Ssenyange,


    Delegating
     Delegating is about handing to others
    responsibility and authority to act on
    behalf of management and thus contribute
    towards the undertaking of actions to
    achieve the corporate objectives
     Delegation is perfected when those
    delegated to are issued with job
    descriptions
    20

    By Dr. Edward Ssenyange,


    Directing
     Directing should also be elaborate
    about how each staff is expected to
    contribute in order to help advance
    the above vision, mission, goals,
    objectives and activities

    21

    By Dr. Edward Ssenyange,


    Directing

    • Directing is also about motivating staff


    to perform their tasks, be innovative and
    take initiative

    22

    By Dr. Edward Ssenyange,


    Directing

    • It is useful for managers to demand


    action plans and schedules for assigned
    responsibilities from staff

    • This should be followed by dialogue and


    consensus on the way forward

    23

    By Dr. Edward Ssenyange,


    Directing

    • The final stage of directing are actually


    the approved schedules and action plans

    24

    By Dr. Edward Ssenyange,


    Coordinating
    • Coordinating is about harmonizing all
    institutional activities to ensure that every
    departmental manager and staff are
    undertaking activities oriented to the
    achievement of the institutional/corporate
    vision, mission, goals, objectives, and
    activities

    25

    By Dr. Edward Ssenyange,


    Coordinating

    • In order to do this, using a team leader


    approach, it is necessary to check and
    reconcile all departmental visions,
    missions, goals, objectives and actions
    with the corporate ones

    26

    By Dr. Edward Ssenyange,


    Coordinating

    • In other words, coordination ensures


    that the institutional vision, mission,
    goals, and objectives are mainstreamed
    into the actions/activities of every
    department

    27

    By Dr. Edward Ssenyange,


    Coordinating
    • It is also important to check for
    coherence i.e. activities of each
    department should be supportive of other
    departments in an integrated fashion

    28

    By Dr. Edward Ssenyange,


    Coordinating

    29

    By Dr. Edward Ssenyange,


    Coordinating

    • The above diagram locates the


    coordinator in the center and responsible
    for all departments or functions i.e.
    Production Function, Marketing
    Function, Human Resource Function,
    Management Information Systems
    Function, Technical Function, Finance
    and Administration
    30

    By Dr. Edward Ssenyange,


    Controlling

    • Controlling verifies whether everything is


    going according to plan and the overall
    managers are certain that every activity is
    being carried out in conformity with the
    plan

    31

    By Dr. Edward Ssenyange,


    Controlling
    • Control is about follow-up on
    schedules and work plans already
    discussed above

    32

    By Dr. Edward Ssenyange,


    Controlling
    • Control is about follow-up on schedules
    and work plans already discussed above
    • Control also searches for performance
    standards through measurement
    • Periodic performance reports should
    regularly be compiled on parameters like
    Outputs
    33

    By Dr. Edward Ssenyange,

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