 Connecting Plans to the Budget

 Barangay Development Planning

 Components of Barangay Development Plan
 Characteristics of Barangay Planning
 How to Conduct Barangay Planning and Prepare BDP
 Annual Investment Program (AIP)
 What to Prepare for Barangay Planning
 Planning Forms

 Barangay Budget Preparation

 Legal Basis
 Sources of Revenues
 How to Prepare the Annual Budget
 Policies on Budget Preparation
 Barangay Budget Preparation Forms
 Local Disaster Risk Reduction Management Fund (LDRRMF)
 Gender and Development (GAD) Fund
PART I
CONNECTING PLANS TO
THE BUDGET
Why planning is important?

One night four college students were

playing till late night and could not study for
the test scheduled for the next day.
Why planning is important?

They thought of a plan. They made themselves

look as dirty with grease and dirt.

They then went up to the Dean and said that on

their return after they attended a wedding the
tire of their car burst and they had to push the
car all the way back and that they were in no
condition to appear for the test.
Why planning is important?

So the Dean said they could have the re-test

after 3 days. They thanked him and said they
would be ready by that time.
Why planning is important?

On the third day they appeared before the Dean.

The Dean said that as this was a Special

Condition Test, all four were required to sit in
separate classrooms for the test.

They all agreed as they had prepared well in the

last 3 days.
Why planning is important?

The test consisted of 2 questions with a total of

100 Points.
Q.1. Your Name…….. ……… (2 Points)
Q.2. Which tire burst?........... (98 Points)

a) Front left b) Front right c) Back left d) Back right

What the professionals know about planning?

Accountant: Planning is about conservatism;

anticipate no profit but provide for possible
losses.
What the professionals know about planning?

Engineer: Planning is about design and

precision; from drawing to construction.
What the professionals know about planning?

Doctor: Planning is about balancing; proper

diet, rest and work.
What the professionals know about planning?

Planner: Planning is where everything starts

and ends.
A true government leader

1)A good sense of vision.

2)Always begin a thing with an end in mind. Act
on a reason.
3)Appreciate and take advantage in whatever
terrain.
4)Draws fulfilment from service.
5)God-fearing
Albert Einstein once said:

INSANITY is expecting BETTER

RESULTS yet doing the SAME THING.
 A. What is a BARANGAY
DEVELOPMENT PLAN?
A desired end-state scenario of the well-
being of people and its environment to be
attained in the long-term (six or ten years)
and to be planned and implemented in
orderly sequence or priority by the officials
and citizens in the barangay considering
limited resources.
A Development Planning

A deliberate attempt to
influence the future
status or quality of life
of barangay residents,
by responding to their
economic, social and
physical environment
needs within the limits
of available scarce
resources.
A development plan is composed of
the following:

· A Vision Statement or Practical Vision

·  Strategic Directions
· Barangay Development (PPAs)
Investment Program (BDIP)
· Priorities (AIP)
  The timeline for each component of
the Barangay Development Plan are
as follows:
 
A. Practical Vision
Strategic Directions 6 to 10 years
 
B. Barangay Development
Investment Program 3 to 5 years
(Programs/Projects/
Activities)

C. Priorities (AIP) 1 year

 REALITY CHECK

1 YEAR
PLAN-BUDGET
EXECUTION Formulation of a
MONITORING PRACTICAL
and VISION
EVALUATION

PLANNING 6-10
CYCLE FIRM UP
YEARS

PRIORITIZE and STRATEGIC

Prepare AIP DIRECTIONS

1 YEAR
INVESTMENT
PROGRAMMING
ACTIVITIES/
PROJECTS

3-5 YEARS
 Participatory Barangay Development Planning
- At least Two-day workshop
- Participants:
a) Barangay Development Council (BDC)
b) Purok Leaders
c) Basic sector/ PO/CSO/ cooperatives representatives
d) Other key informants like doctors, teachers, retired
professionals residing in the barangay.
Membership in the BDC is expanded to
get a broad consensus in the decisions to
be integrated in the Plan. This is the spirit
of participatory governance.  (Ownership,
Empowerment, Expansion of resources)

The planning workshop can be done

anywhere between July 1-20 of each
current year.
Major Characteristics of Barangay Planning
Needs and requirements for public goods
and services are based actual relevant
information, popular demand, common
good and general welfare of barangay
residents.
DEMAND-DRIVEN
O
TUMUTUGON SA
PANGANGAILANGAN
NG MAMAMAYAN!
Major Characteristics of Barangay Planning

All basic information on the program,

activities and projects including source of
income and where the income is spent are
open to the public for scrutiny.
TRANSPARENCY
O
BUKAS AT PINAPA-
ALAM SA TAONG-
BAYAN ANG KABAN
NG BARANGAY
AT SAAN ITO
GINASTOS!
Finding solutions to barangay development issues
and problems needs a serious study that is
supported with a strong passion, firm dedication,
deep love and a steadfast perseverance to
accomplish a tangible output. This is planning not
only of the mind but also of the heart.
CREATIVITY
O
ANG SUSI SA PAGLUTAS SA
SULIRANIN NG
BAYAN AY TIYAGA,
PAGMAMAHAL AT PAGPA-PLANO
NA
MAY MALINIS
NA PUSO!
 THE BARANGAY
PLANNING WORKSHOP –
HOW IS IT DONE?
 Reality Check or Dialogue
Note: This dialogue may need 2 to 3 hours of discussion.

STEP 1. KNOW YOUR BARANGAY

Draw information on
current social, economic,
geophysical and ALAMIN AT
MAKIALAM
SA BARANGAY
demographic conditions NATIN!

of the barangay. (Use

survey results, present
maps, graphs and charts
to facilitate appreciation
of current reality.)
 Reality Check or Dialogue
Note: This dialogue may need 2 to 3 hours of discussion.

STEP 1.
1) Social Data:
Population/residents, families, age and sex distribution,
out-of-school youth, poverty incidence, persons with
disability, conflicts (crimes), common diseases,
professionals, NGOs
2) Economic Data:
Income (sources, livelihood opportunities), data on
agriculture, services
3) Environment:
Experienced calamities, geo-hazard map
IDENTIFY GAPS
AND NEEDS

ANO ANG KULANG

STEP 2.
AT ANO ANG MGA
PANGANGAILANGAN
NG BARANGAY NATIN!

Identify gaps or
needs that must
be addressed.
 KNOW YOUR STRENGTHS and WEAKNESSES

STEP 3.
Identify the
strengths and
weaknesses of the ALAMIN KUNG
SAAN TAYO

barangay. MALAKAS AT
SAAN TAYO
MAHINA!
 KNOW WHY
DEVELOPMENT
IS TURTLE-PACED
IN OUR BARANGAY

ALAMIN KUNG BAKIT

STEP 4.
Identify at least 5
MABAGAL ANG PAG-
UNLAD NG ATING
BARANGAY!

major issues/
problems that slow
down development.
Formulate a Practical Vision
Focus Question:
What changes need to happen in
Barangay XYZ in the coming 6-10 years?
 
Mga anong pagbabago ang gusto nating
makita sa barangay sa loob ng 10 taon?

Note: A focus question shall be asked that will lead

to the generation of ideas in formulating a practical
vision. This workshop will need at least 2 hours.
STEP 1.
Use Idea Cards to
Answer Focus
Question.
(Facilitator explains
Focus Question and
the meaning of ISULAT ANG SAGOT
Practical Vision.) SA PUNONG TANONG
SA PAMAMAGITAN NG “IDEA CARDS”.
BRAINSTORM
STEP 2.
O
PAG-USAPAN
ANG Brainstorm on
MUNGKAHING
ISIP AT ALAMIN
ANG
individual ideas after
participants are
KABUTIHANG
IDUDULOT
NITO!

grouped into focused

group discussions.
BRAINSTORMING

 Technique used to solicit ideas from a group of

people on a given subject

 It is a creative and systematic way of

stimulating and generating large number of
ideas
Rules for Brainstorming

1) Topic to be brainstormed should be

defined clearly
2) Each member is asked for ideas
3) A member can offer one idea each time
4) Member says “pass” when he has no
idea
5) Criticisms are not allowed
Rules for Brainstorming

6) Free-wheeling is welcome
7) Large number of ideas is desirable
8) Combine ideas for improvement
9) Make sure all members contribute
ideas
10) Record all ideas
Main Points to Remember in Conducting
Brainstorming

1) Developing friendly atmosphere

2) Listening
3) Have a laptop with LCD projector or
an easel sheet so that all recorded
ideas can be seen by all members
and be kept permanently
4) Rules are made known to members
before starting the discussion
Main Points to Remember in Conducting
Brainstorming

5) The subject or topic to be brainstormed

is explained by the Circle Leader
6) Allow five minutes for members to ask
questions about the rules or topic
7) Allow 30 to 60 minutes for the proper
brainstorming session
8) Remember to appoint a secretary to
note all ideas.
STEP 3.
Group similar ideas
into a vision pillar.
PAG-ISAHIN
ANG PARE-
PAREHONG
KAISIPAN!
 STEP 4
Give a title or name
to similar ideas.
BIGYAN NG BAGONG
TITULO O PANGALAN
ANG PINAGBUKLOD
NA MGA KAISIPAN!
People are gainfully employed.
Idle lands are productive.
Increased local revenue.
Household income is adequate.

Economically –stable and

self-reliant Barangay
Healthy and energetic people
Well- informed community
Functionally literate residents
Gender responsive

Civilized, healthy, gender sensitive,

empowered and well-informed residents
PCW-DILG-DBM- NEDA JMC 2013-1

3.0 General Guidelines

3.1 Local officials and employees shall be responsible in promoting

and ensuring that gender and development is mainstreamed in local
policy-making, planning, programming, budgeting, implementation,
monitoring and evaluation.
Low incidence of crime
Well-lighted streets
God-fearing community

A Peaceful and crime-free

society
Clean and green community
Proper disposal of wastes
Barangay parks well-
maintained

Sustainable Environmental
Management
Living condition enhanced through
infrastructure
Safe, fast and reliable mobility of
people
Lives and properties protected
against major floods

Infrastructure Development
People well- informed and
empowered on relevant issues
People’s needs are prioritized
Participative governance observed

BARANGAY GOVERNANCE
STEP 5.
Connect all titles
and formulate the
vision (Get
consensus or vote
of acceptance on CONNECT ALL TITLES…
TO FORMULATE THE PRACTICAL VISION

the new vision STATEMENT

statement from the DUGTUNGIN ANG MGA TITULO NA

MAGBUBUO NG MAKATOTOHANANG

participants.) PANGARAP NG BARANGAY!

 FORMULATION OF PRACTICAL VISION
 Economically stable and Self-  Sustainable Environmental
reliant Barangay Management
 Civilized, healthy, well informed
and empowered residents
 Infrastructure
 A peaceful and crime- free
Development
society  Barangay Governance

“Barangay XYZ is a well- developed, progressive,

peaceful and self- reliant community, with healthy,
empowered , gender sensitive and well- informed
residents who are God-fearing, good stewards of the
environment, participate in local governance.”
Identify Strategic Directions

Focus Question:

What actions must be done

to realize the practical
vision?
Note: This workshop will need at least 2 hours.
STRATEGIC DIRECTIONS

ANO ANG
KAILANGANG GAWIN
STEP 1.
Answer Focus
NG BARANGAY PARA
MATUPAD ANG
MINIMITHING

Question (Facilitator
PAGBABAGO?

explains focus
question and the
meaning of strategic
directions.)
 BRAINSTORM PAG-
ISIPAN,
ARALIN AT
PAG-USAPAN
KUNG ANONG
AKSIYON

STEP 2.
ANG
GAGAWIN
PARA
MARATING

Brainstorm on
ANG
PRACTICAL
VISION!

individual ideas
within focused
group discussion.
SELECT BEST IDEAS

STEP 3.
Group similar
ideas and select at
least 3 best ideas
from each group.
BUUIN ANG MGA KAISIPAN
AT PILIIN ANG TATLONG
MAGAGANDANG IDEYA!
 Vision Strategic Direction

ECONOMIC GROWTH  Create employment

 Plant idle lands to
cash crops
 Promote/ attract
investments
 Vision Strategic Direction

SOCIAL RESPONSIBILITY  Educate children of the

community
 Give primary health care to
residents
 Provide easier access to
health services
 Promote equal gender
opportunities
 Vision Strategic Direction

PEACE AND ORDER  Report all crime

incidents or arising
of conflicts
 Provide street lights
in parks and roads
 Prohibit all forms of
gambling
 Vision Strategic Direction

SUSTAINABLE  Maintain cleanliness

ENVIRONMENTAL in all areas of the
DEVELOPMENT Barangay
 Provide effective
waste management
program
 Reforest all kaingin
areas
 Vision Strategic Direction

INFRASTRUCTURE  Maintenance of
DEVELOPMENT roads
 Repair of flood
control facilities
 Maintenance of
bridges
 Vision Strategic Direction

BARANGAY  Inform all barangay

GOVERNANCE residents of develop
ment issues
 Conduct public
hearings
 Enact ordinances
which caters to the
people’s needs
 GET CONSENSUS ON SELECTED IDEAS

STEP 4.
AND SET TIME FRAME

Get consensus on SANG-AYUNAN

the action
ANG MGA
AKSIYONG
GAGAWIN

statements or
AT I-PLANO
KUNG KAILAN
GAGAWIN!

strategic
directions to be
done and
determine time
frame of
implementation.
Investment Programming
(3-5 years)
Note: This workshop will need at least 3 hours discussion.

PAG-ARALAN ANG “STRATEGY” O

AKSIYONG GAGAWIN AT PAG-ISIPAN
KUNG PAANO ISASAGAWA!

STEP 1.
Distribute each
strategy to each
focused group
discussion.
DISTRIBUTE STRATEGY
DETERMINE WHAT PROGRAM,
ACTIVITIES AND PROJECTS
WILL IMPLEMENT STEP 2.
THE STRATEGY
Determine the
Program/Project/
ARALIN KUNG
ANONG PROGRAMA,
TRABAHO O
PROYEKTO
ANG GAGAWIN
PARA MAISAGAWA
ANG “STRATEGY”.
Activities for each
strategy and
corresponding
funding or
investment
requirement.
 Example: Barangay Development Investment Program.
 

Programs/Activities/Projects Year Year Year TOTAL

Year Year
1 4 5
  2 3
 

A.     Agricultural Program 300 1,300

  200 200 300 300

B.      Day Care Program

  300 300 300 300 300 1,500

C.     Health & Nutrition

250 250 250 250 250 1,250
Program
 
 

D.     Peace & Order Program

  200 200 200 200 200 1,000

E.      Infrastructure Program

1,000 1,000 1,000 1,000 1,000 5,000
 
 

F.      Barangay Governance

Program 500 500 500 500
500 2,500
 
300 300 400 400 400 1,800
G.     Development Projects
   

TOTAL 2,750 2,750 2,950 2,950 2,950 14,350

 
 Prioritize Basic Services Delivery and
Development Projects to be implemented
during the budget year, including their MFO
and Performance Indicators.

Note: This may need 2 hours to finish the workshop.

Step 1. Give priority to Basic Services Delivery as

mandated by the Local Code.
 
Step 2. Prioritize Development Projects within the 20% of IRA.
(Use demand-driven approach in selecting what
projects to be funded under the 20%.)
 Step 3. Prioritize projects to be funded from external sources.
DETERMINE THE MAJOR FINAL OUTPUT (MFO) and PERFORMANCE INDICATORS (PI)
for EACH PROGRAM/ACTIVITY/PROJECT

ALAMIN ANG MAGIGING

SERBISYO O PRODUKTONG MAIDUDULOT NG
PROGRAMA, TRABAHO AT PROYEKTO PATI
ANG KAUKULANG PAGSUSUKAT NG
TRABAHONG
GINAWA!
STEP 3.
Determine the Major Final Output (MFO) for each
program/activity/project. See example below.
 

Program/Activity/Project Major Final Output (MFO)

 

 
A. Programs/Activities

1.      Agricultural Program Agricultural Services

2.      Day Care Program Day Care Services

3.      Health and Nutrition Program Health Care and Nutrition Services

4.      Peace and Order Program Peace and Order Services

5.      Infrastructure Program Infrastructure Services

6.      Administrative and Legislative Barangay Governance Services (Administrative and

Program or Barangay Governance Legislative Services)
Program

7.      Others 
 STEP 4.
Identify the performance indicator for each MFO and Investment
Requirement. See example below.

Investment/
Major Final Output (MFO) Performance Indicator Fund
Requirement

   
A. Programs/Activities

Agricultural Services Plant seedlings distributed.

Farmer/Fisherfolk beneficiaries. P XXX
XXX
 
Day Care Services Pre-school children trained. XXX
Parent beneficiaries. XXX
   
Health Care and Nutrition Patient provided w/ primary care. XXX
Services Children provided w/ nutrition care.   XXX
 
XXX
Peace and Order Services Conflicts resolved. / Persons apprehended.  
 
Infrastructure Services
Kilometers of barangay road maintained.
   Solar dryer constructed.
XXX
XXX
 
Barangay Governance Barangay officials trained on planning and XXX
Services (Administrative and budgeting
Legislative) Barangay ordinances/resolutions passed. XXX
 
TOTAL P XXX
Expected Output of the Planning
Workshops
 The expected output of the planning
workshop should be able to finalize the
following:
 Practical Vision of the Barangay
 Strategic Direction on how to realize the
Vision
 Medium-term investment development
program for the barangay
 Priorities for the budget year including their
target output and performance indicators
 CY ________ Annual Investment Program (AIP)
By Program/Project/Activity by Sector
As of _____________________

Province/City/Municipality/Barangay:______________________
AIP Program/ Impleme Schedule of Expected Funding AMOUNT (in thousand pesos)
Referen Project/ nting Implementation Outputs Source
ce Code Activity Office/ (6) (7)
(1) Description Departm Starting Completion Personal Maintena Capital Total
(2) ent (3) Date Date Services nce and Outlay (11)
(4) (5) (PS) Other (CO)
(8) Operating (10)
Expenses
(MOOE)
(9)
General
Public
Sector
(10)

Economic
Services
(80)

Social
Services
(30)

Prepared by: Attested by:

Planning Officer/PLDC Budget Officer Local Chief Executive

Date:________ Date:________ Date:__________
ANNUAL INVESTMENT PROGRAM
 For planning and investment programming
purposes, constitutes the annual slice of the
LDIP, referring to the indicative yearly
expenditure requirements of the LGUs
programs, projects and activities (PPAs) to be
integrated in the annual budget. For budgeting
purposes, constitute the total resource
requirements for the budget year, including
the detail annual allocation of each PPA in
the annual slice of the LDIP and the regular
operational budget items broken down into
Personal Services, Maintenance and Other
Operating Expenses and Capital Outlay.
Planning for the Workshop
 Objectives of the Workshop
 Formulate or update a Barangay Development Plan,
which comprises a Practical Vision and Strategic
Directions for the Barangay in the next 6-10 years,
firm-up 1 programs in the next 3 to 5 years and set
priorities for the budget year to be integrated in the
Annual Investment Program.
 Apply the ELA approach to planning; and
 Encourage participative governance and broad
consensus decision-making in all aspects of the
planning workshop.
Planning for the Workshop
 Participants
 1 Punong Barangay
 8 Sanggunian Barangay Members
 1 Barangay Treasurer
 1 Barangay Secretary
 5 Purok Leaders (depends on the number of puroks)
 3 Representatives of Private Organizations/Cooperations
 3 Professionals (Doctors, Teachers, Engineers)
 1 Day Care Worker
 1 Barangay Health Worker
 1 Barangay Tanod Head
 5 Facilitators (Local Finance Committee Members, Local
Accountants and ABC President)
 3 Members of the Secretariat (1 from the PBO, 1 from the MBO
and 1 from the barangay.)

 The Punong Barangay has full discretion to lessen or

expand number of participants
Planning for the Workshop
 Required Facilities and Materials
 Check that all workshop materials and facilities are
provided before the workshop.
 Manila Paper (50 Sheets)
 Colored Markers (5 pieces/color)
 Idea Cards/Colored Cards (1 ream V2 sheets of colored bond
paper)
 Masking Tape (5 rolls l-inch width)
 Title Cards (250 sheets of colored bond paper) D Post-it Pad
 Neon Sticker cut outs
 Certificates of Participation 0 Registration Form
 Nameplate Tags/Attendance Sheet
 Room Layout/Seating Arrangement
 Registration Tables/Working Tables
 Board for Visual Aids/Writing Board
 Welcome Poster
ROOM LAY-OUT

FACILITATOR
Planning for the Workshop
 Participants' Kit
Check that all handouts to be used have been
prepared 2 weeks before the workshop.
 Past/Current Years Barangay Development Plan
 Barangay Profile (population, demographic
information, community map showing political sub-
division, rocks and bridges, water system, crops
elevation and protected area, geophysical hazards,
natural resources - watershed mining, river quarry
areas, major economic activities, accredited
organizations, NGA's operating in the Barangay and
business establishments.)
 Income and Expenditure Report (Past and Current
Years)
 Sources of Barangay Revenue/Income.
 Preparing for the Workshop
 Schedule of Two-Day Planning Workshop
First Day Second Day
8:00- 9:40 OPENING PLENARY* 8:00-9:00 ENERGIZER
9:45 -10:00 BREAK 9:00 - 9:15 BREAK
10:00-12:00 REALITY CHECK 9:15 - 12:15 INVESTMENT PROGRAMMING
12:00 -1:00 LUNCH 12:15 - 1:15 LUNCH
1:00-3:00 PRACTICAL VISION 1:15 - 3:15 SETTING OF PRIORITIES,
OUTPUTS AND WORKSHOP
PERFORMANCE INDICATOR
3:00 - 3:15 BREAK 3:15 - 3:30 BREAK
3:15-5:15 STRATEGIC DIRECTION 3:30-4:30 PREPARATION OF AIP
WORKSHOP
5:15-5:30 RECAP 4:30-5:30 SB APPROVAL OF AIP

 Opening Plenary includes an invocation, singing of National Anthem,

Opening Remarks from the Municipal Mayor, introduction of participants and
orientation on local governance and mechanics of the workshop,
Planning for the Workshop
 Role and Responsibility of Facilitators
 Planning and Development Officer to facilitate the
formulation of an Annual lnvestment Program.
 Local Treasurer to facilitate estimate of available
resources for appropriation and manage execution
and accountability of budget.
 Budget Officer to facilitate formulation of an Annual
Budget or Appropriation Ordinance and facilitate
execution and accountability phases of the budget.
 Local Accountant to facilitate estimate of expenditure
for the budget year.
 ABC President to facilitate barangay attendance,
schedule of training by barangay.
 THE EXECUTIVE-LEGISLATIVE
AGENDA APPROACH TO PLANNING
The ELA approach to planning is the merging of
the executive, legislative and community agenda
into the barangay development plan. It aims to
fuse the development agenda of both the local
chief executive and the local sanggunian into a
common plan that is responsive to the needs
and demands of their constituents. This concept
is best suited to our culture and is easily
attainable in an environment of cordial relation
among the duly elected officials of the barangay.
A. Organize the ELA team and set the objectives.
(ELA team is chaired by the Punong - Barangay with all kagawads as
members. The main objective is to integrate the ELA into the Barangay
Development Plan.)
STEP 1. Prepare a Work Plan for the ELA
Formulation Process
STEP 2. Prioritize Issues and Consult
with multi-stakeholders in the ELA
Planning Process