Lesson 3: Management of The Office Environment

LESSON 3
MANAGEMENT OF THE OFFICE ENVIRONMENT

Planning

Planning for an office involves many details.
key concerns in planning an office

 Spatial design
 Electrical requirement
 Lighting
 Ergonomics
Office design Lay out

 Strip
 Corner
 L-shape
 U-shaped with peninsula
Issues to consider for spatial
design and Lay out
1.Establish primary and secondary

work areas for the task
◦a. paper work
◦b. computer activities
◦c. projects
design and Lay out
2. Plan for accessible file systems

◦a. action files
◦b. administrative files
◦c. client files
◦d. projects files
◦e. reference files
design and Lay out
3. Allocate space for storage of office supplies

◦ a. utilities
◦ b. marketing materials
◦ c. fax supplies
◦ d. printer supplies
◦ e. copier supplies
electrical requirements
1.Outlets (for use of the following)

◦a. answering machines
◦b. back-up drives
◦c. computers
◦d. copiers
◦e. electric pencil sharpener

◦ e. external CD roms
◦ g. external hard drive
◦ h. external modems
◦ i. fans
◦ j. fax machine

◦k. lighting
◦l. miscellaneous powered equipment
◦m. printers
◦n. scanners
◦o. space heaters

◦p. stereos
◦q. surge protector
◦r. telephones
◦s. UPS system
2. Telephone lines
◦a. business lines
◦b. fax lines
◦c. dedicated data lines
3. Lighting
◦a. ambient light (overhead)
◦b. task light (on work stations)
◦c. natural light (sunlight)
Ergonomics

An office is a room where professional duties and
administrative work is carried out.
Ergonomics

The details of the work depend on the type of business that
you are involve in but will usually include using computers,
communicating with others by telephone or fax, keeping
records and files.
Ergonomics

Features of an office such as people, space, equipment,
furniture and environment must fit well for workers to feel
healthy and comfortable and to be able to work efficiently and
productively, this is where ergonomics comes in.
Ergonomics. The science that seeks to
adapt work or working conditions to suit
the worker.
Study of the problems of people
adjusting to their environment.

Vital concerns of ergonomics

 Are your eyes really tired at the end of the day? If so adjust the lighting in your
office.
 Are your neck and shoulder often stiff and sore? If so adjust the chair height
display or keyboard.
 Do you feel pain in your back while working? If so adjust your backrest and
posture.
 Do you feel tingling, numbness or pain in your forearms, wrists or hands? If so
check and adjust your sitting posture and wrist position.
 Are your legs often stiff and cramped? If so adjust your chair height and footrest.
 Do you feel exhausted at the end of the day? If so assess your lifestyle for
possible contributing factor.
List of considerations for work stations

1.The eyes needs to be approximately 24-36 inches away
form the screen, neck bent within 15 degrees angle up and
down.
2.The back and shoulder needs to be relaxed and in natural
position.
3.Elbow needs to rest comfortably on arm rest yet closely to
the body in a 90 degrees angle.
4.Knees needs to also be at 90 degree angle with the feet
securely on the floor or footrest.
Building an office layout

 Improve office payout, right pace of personal
computers and thermal control revealed the largest
impact of productivity.
 Optimizing worker productivity has moved up to
become an important as building location.
 Optimizing workforce productivity, organizations
needs and building location are equally important.
Know the costing of office space

 Know the maximum lease that fits your needs.
 Know the maximum and minimum amount per
square footage that fits your needs.
 Determine if your business necessary needs ground
floor.
 Determine the security system in the office space.
 Determine the air and heating condition.
Open Space
Advantages Disadvantages
1. More economical 1. Nosier than closed space
1. Communication is easier 2. Passer can be distracting
2. Things are easier for the 3. Reduced security
supervisor
3. Top management have constant 4. Privacy is difficult to obtain
contact with the staff
5. Expenditures are economical 5. Sickness and infection can be
spread easily
5. Re-lay outing can be made easier 6. Absence of lighting, heating and
air-conditioning
6. Senior employee may fell the need
of private office
Office environment and health
Office can be comfortable place to work if the

correct combination of these elements are
maintained.
 Temperature
 Humidity
 Ventilation
Office can be comfortable place to work if the correct
combination of these elements are maintained.
 Contaminated air
Effective filtration
Adequate amount of fresh air to enter inside the office
Regular cleaning and maintenance of air-conditioning unit
Preventing the obstruction of vent
Installing local exhaust ventilation
maintained.
 Smoking
 Ozone and photocopier
 Lighting
 Colors
Contribution of colors
White reflects- 75% or more light
Light color - 50% - 75% subdued cool colors
Medium color- 20%-50% bright warm color
Dark color - 20% or less
maintained.
 Office floor space
 Welfare facilities
 Cleanliness
Cabling. Peripheral ceiling or floor fed wiring with wiring cabinets on
each floor can be more efficient and organized.

Furniture. Furniture can also provide noise attenuation and visual
barriers.

Noise. Screens and good quality flooring and ceiling tiles can help
absorb noise.

Breaks. Take breaks during the day.

Eyesight. Proper eye care is necessary when one is expose to screen every
day.

Lesson 3: Management of The Office Environment

Uploaded by

Copyright:

Available Formats

Lesson 3: Management of The Office Environment

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Lesson 3: Management of The Office Environment

Uploaded by

Copyright:

Available Formats

LESSON 3

MANAGEMENT OF THE OFFICE ENVIRONMENT

1.Establish primary and secondary

2. Plan for accessible file systems

3. Allocate space for storage of office supplies

1.Outlets (for use of the following)

1.Outlets (for use of the following)

1.Outlets (for use of the following)

1.Outlets (for use of the following)

Office can be comfortable place to work if the

You might also like