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    Project Scope Management: Week 4

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    Gullabudin Hassan Zada
    The document discusses the initiation, planning, execution, monitoring and control, and closing phases of project management. It describes the key activities in each phase, including developing a project proposal, gaining approval and funding, creating management plans, executing project work, monitoring risks and quality, and closing out the project. The initiation phase focuses on defining the initial project idea and scope, estimating costs and timelines, and obtaining approval to begin detailed planning.

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    Project Scope Management: Week 4

    Uploaded by

    Gullabudin Hassan Zada
    47 views14 pages
    The document discusses the initiation, planning, execution, monitoring and control, and closing phases of project management. It describes the key activities in each phase, including developing a project proposal, gaining approval and funding, creating management plans, executing project work, monitoring risks and quality, and closing out the project. The initiation phase focuses on defining the initial project idea and scope, estimating costs and timelines, and obtaining approval to begin detailed planning.

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    Week 4

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    The document discusses the initiation, planning, execution, monitoring and control, and closing phases of project management. It describes the key activities in each phase, including developing a project proposal, gaining approval and funding, creating management plans, executing project work, monitoring risks and quality, and closing out the project. The initiation phase focuses on defining the initial project idea and scope, estimating costs and timelines, and obtaining approval to begin detailed planning.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    47 views14 pages

    Project Scope Management: Week 4

    Uploaded by

    Gullabudin Hassan Zada
    The document discusses the initiation, planning, execution, monitoring and control, and closing phases of project management. It describes the key activities in each phase, including developing a project proposal, gaining approval and funding, creating management plans, executing project work, monitoring risks and quality, and closing out the project. The initiation phase focuses on defining the initial project idea and scope, estimating costs and timelines, and obtaining approval to begin detailed planning.

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    Project Scope

    Management
    Week 4
    Recap: Concepts and definitions
    1. Project, program and portfolio definition
    2. Project management, program management, and portfolio management
    definitions
    3. The relationship between projects, program, portfolios and organizational
    strategy
    4. Uniqueness (of the project product), uncertainty (an important aspect of
    project work, high rate of change ( a major contributor to why we have
    projects)
    Recap: Factors affecting project management

    5. The triple constraint


    6. Various types of organizations and their effect on project management
    7. Project governance
    8. Stakeholders
    9. Enterprise Environmental Factors
    10. Organizational Process Assets
    What we covered?
    So far we have covered answers to the following questions
    1. What a project is?
    2. Why is project management a relatively new science?
    3. How is project management different from general management?
    4. How various common types of organization can affect managing
    projects?
    5. What is the role of a project manager?
    Going forward
    1. From now on we will focus mainly on how projects are managed
    2. Projects are managed by applying a number of project management
    processes
    3. Each project management process relates to phase of the project and a
    knowledge area of a project
    4. Project phases are: Initiating, Planning, Executing, Monitoring and
    Controlling, and Closing.
    Project Initiation Phase
    Activities related to Project Initiation phases are as below:
    1. Presenting the project idea
    2. Developing the project proposal
    3. Getting approval for funding
    4. Kick starting the project
    Project Planning Phase
    During the planning phase we develop the following plans
    1. Scope Management Plan
    2. Project Schedule
    3. Project Budget
    4. Project HR Management
    5. Project Procurement Plan
    6. Project Risk Management Plan
    7. Project Stakeholder Management Plan
    Project Execution Phase
    1. Execute Project Work
    2. Develop and Manage Project Team
    3. Conduct Procurement
    4. Manage Quality
    Project Monitoring and Controlling
    1. Control Changes
    2. Control and Validate Scope
    3. Monitor and Control Project Risks
    4. Monitor and Control Project Quality
    5. Control Procurement
    6. Monitor and Control cost
    7. Monitor and Control Schedule
    Closing a Project
    1. Close the project work
    2. Re-assign or release the staff
    3. Close Procurement
    4. Hand over the product
    5. Archive lesson learned and project document
    Project Initiation Phase
    1. The initiation phases starts with the basic idea of the project up to
    approval of budget and start of detail planning.
    2. Initiating a project can greatly vary based on the following criteria:
    a. The funding requirements from the sponsor
    b. The complexity of the project
    c. The novelty of the product
    d. The sector, e. g engineering, IT, social development etc.
    Project Initiation Phase
    1. The outcome of the project initiation processes is the project charter
    (project proposal)
    2. Project proposal (Project Charter) is developed through brain
    storming, holding meetings, expert judgement, gathering data
    through interviews, desk research, etc
    Project Initiation Phase
    Project Charter usually includes:
    a. The product’s general scope
    b. Estimated budget of the project
    c. Estimated timeline of the project
    d. Project stakeholder’s list
    e. Project’s risk and assumption
    f. Project’s output, outcome, and result.
    Project Initiation Phase
    1. A project manager may or may not be involved during the initiation phase
    2. A project manager should definitely be selected and involved during the
    planning phase
    3. In consultancy project a negotiation phase is part of the project initiation phase
    4. In the negotiation phase the project stakeholders clarifies and agrees on the
    project scope
    5. In some project a kick start meeting is held.

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