Professional Development (Email)

Professional
Development
(Writing an email)
Daw Myat Noe Lwin

STI Myanmar University
Discussion
1. What makes email different from other
types of communication?
2. Why should we use email?
3. What are the parts of an email message.
Meet Our Top Little
Eaint Thet Noe Noe
Public Speakers Hmue Hnin Htet
Section (A) Winner Winner
May Myat Mang Cing

Twae &
Ingyin Mon
2nd Runner-up 3rd Runner-up
• Infographic Style
Meet Our Top Little
Sai Kyaw Mya Phu
Public Speakers Zaw Hein Pyae
Section (B) Winner 1st Runner-up
Pyae Pyae Win Htut

Zar Chi Soe Khaung Soe

Meet Our Top Little
Public Speakers Khant Nyar Harry Lynn
Oo
Nanda
Section (C) Winner 1st Runner-up
May Su
Hsu San Lwin
Kabyar Htin

Meet Our Top Little
Public Speakers MyatMyae
Chan Thu
Htettrrrrrrre
Thiha Lin
Ko
Section (D) 43333333333
Winner
33333333333 1st Runner-up
33333333333
33333333333
33333333333
33333333333
33333333333
33333333333
Than Thar
33333333333
Min Lwin
33333333333
33333333333
33333333333
33333333333
33333333333
33333333333
33333333333
33333333333
Meet Our Top Little
Public Speakers Khant Nan Win
Mon Thant
Bhone Lwin
Section (E) Winner 1st Runner-up
Phone Pyae
Kyaw Ye Thu
Thet Paing

What is email?
• short for electronic mail
• send & receive messages over the internet

• a computer with internet
access
• an email account with a

service provider such as
What You Need? Yahoo, Gmail, Hotmail,
etc
• note: Microsoft Outlook

and Apple Mail, are NOT
START
email providers (which is
why you can’t email from
library computers without
an account)
Choosing an email provider
• Most common are Hotmail (Microsoft), Gmail

(Google), Yahoo Mail (Yahoo!)
• For this class, we’ll be using Gmail
Setting up your email account
Parts of an email address: [email protected]
 user name : yuppiemyatnoe (you create your own)
 @ symbol : unique to email addresses (Shift key + 2)
 email provider’s name: gmail
 domain : .com (some will be .net)

Password
• Something easy to remember, but difficult to guess

• Usually a combination of letters and numbers is best
• Verification questions in case you forget your
password
The parts of an email
• To : enter the exact email address of your recipient (remember:
[email protected])
– For multiple recipients, separate each address with a comma
• CC : carbon copy
• BCC : BLIND carbon copy – is anonymous
• Subject : the topic of your email – very important
• Body : the message of your email
• Attachments : the paperclip symbol - files or photos

Sending an email
• No body language, emoji or facial cues to help.
• Beware of
– Punctuation & spelling
– Greeting & closing signature
• ATTACH a file from a flash drive or computer
• Click on SEND to mail your letter
• Message will now appear in your SENT folder
DRAFT EMAILS & SAVING FOR LATER
• Drafts: When creating an e-mail the computer

will automatically save your work periodically.
• If for any reason you should be interrupted (i.e.

lapse in internet connection) you can retrieve
your latest work what is called the DRAFT BOX.
Replying to an email
Reply vs Reply All
• When you click on Reply, your message will automatically be sent
to the person who sent you the email (FROM field in header.)
• When you click on Reply All, your message will automatically be

sent to the person who sent you the email AND everyone in the
TO and CC fields in the header.
Forwarding an email
• When you click on FORWARD, you may share

the email you’ve received by sending it to
others.
• You may add your own message before sending.
Opening attachments
• Usually photos or documents

• If you don’t know the sender, do NOT open the
attachment
• SAVE vs OPEN file dialog box
Deleting email & Trash can
• Once you’ve read an email, you must decide if you want to save it or
delete it.
• Click on delete to send the email to the TRASH CAN
• The message disappears from your list of messages but is not truly
deleted yet, so if you make a mistake you can get the message back.
• Just look in the Trash folder. However, once you exit the program, the
messages are usually deleted for good.
Privacy, viruses, & spam
• Privacy: CC vs BCC
• Viruses: Never open attachments from unknown senders.
• Safety: Never send personal financial information via email,

even if it looks like a legitimate request from your bank or
financial institution.
• Spam: unsolicited commercial email

Delete
Click on Report Spam
SPAM BOX on Yahoo
Important – Sign Out!
TASK OF THIS WEEK
• Compose an email and send it to me

about your online learning experience
and your opinion on it.
• Cc (carbon copy) to your coordinator
email.
• [email protected]

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Professional

Daw Myat Noe Lwin

Section (A) Winner Winner

May Myat Mang Cing

Section (B) Winner 1st Runner-up

Pyae Pyae Win Htut

2nd Runner-up 3rd Runner-up

2nd Runner-up 3rd Runner-up

2nd Runner-up 3rd Runner-up

• short for electronic mail

• send & receive messages over the internet

• an email account with a

• note: Microsoft Outlook

• Most common are Hotmail (Microsoft), Gmail

Parts of an email address: [email protected]

 user name : yuppiemyatnoe (you create your own)

 @ symbol : unique to email addresses (Shift key + 2)

 email provider’s name: gmail

 domain : .com (some will be .net)

• Something easy to remember, but difficult to guess

• BCC : BLIND carbon copy – is anonymous

• Subject : the topic of your email – very important

• Body : the message of your email

• Attachments : the paperclip symbol - files or photos

• Drafts: When creating an e-mail the computer

• If for any reason you should be interrupted (i.e.

• When you click on Reply All, your message will automatically be

• When you click on FORWARD, you may share

• Usually photos or documents

• Click on delete to send the email to the TRASH CAN

• Viruses: Never open attachments from unknown senders.

• Safety: Never send personal financial information via email,

• Spam: unsolicited commercial email

• Compose an email and send it to me

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