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    Email Basics: Daw Myat Noe Lwin Lecturer

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    Yuppie
    Email allows people to send and receive electronic messages over the Internet. To use email, you need a computer with Internet access and an email account from a provider like Gmail or Yahoo. An email address contains a username, provider name, and domain. Email offers advantages like low cost and speed but also disadvantages like lack of nonverbal cues. The parts of an email include the to, cc, bcc, subject, body, and attachments. Email messages may not be completely private and can contain viruses, spam, or other risks.

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    Email Basics: Daw Myat Noe Lwin Lecturer

    Uploaded by

    Yuppie
    126 views23 pages
    Email allows people to send and receive electronic messages over the Internet. To use email, you need a computer with Internet access and an email account from a provider like Gmail or Yahoo. An email address contains a username, provider name, and domain. Email offers advantages like low cost and speed but also disadvantages like lack of nonverbal cues. The parts of an email include the to, cc, bcc, subject, body, and attachments. Email messages may not be completely private and can contain viruses, spam, or other risks.

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    Email allows people to send and receive electronic messages over the Internet. To use email, you need a computer with Internet access and an email account from a provider like Gmail or Yahoo. An email address contains a username, provider name, and domain. Email offers advantages like low cost and speed but also disadvantages like lack of nonverbal cues. The parts of an email include the to, cc, bcc, subject, body, and attachments. Email messages may not be completely private and can contain viruses, spam, or other risks.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    126 views23 pages

    Email Basics: Daw Myat Noe Lwin Lecturer

    Uploaded by

    Yuppie
    Email allows people to send and receive electronic messages over the Internet. To use email, you need a computer with Internet access and an email account from a provider like Gmail or Yahoo. An email address contains a username, provider name, and domain. Email offers advantages like low cost and speed but also disadvantages like lack of nonverbal cues. The parts of an email include the to, cc, bcc, subject, body, and attachments. Email messages may not be completely private and can contain viruses, spam, or other risks.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    of 23

    Email Basics

    DAW MYAT NOE LWIN


    LECTURER
    Discussion

    1. What makes email different from other types of


    communication?

    2. What are some advantages of email?

    3. What are some disadvantages?

    4. Describe the parts of an email message.

    5. Are your email messages private?


    What is email?

    short for electronic mail

    send & receive messages over the internet


    What you need

    a computer with internet access

    an email account with a service provider such as

    Yahoo, Gmail, Hotmail, etc


    note: Microsoft Outlook and Apple Mail, are NOT

    email providers (which is why you can’t email from


    library computers without an account)
    Choosing an email provider

    Most common are Hotmail (Microsoft), Gmail

    (Google), Yahoo Mail (Yahoo!)


    For this class, we’ll be using Yahoo
    Setting up your email account

    Parts of an email address: [email protected]

     user name : mnlwin (you create your own)

     @ symbol : unique to email addresses (Shift key + 2)

     email provider’s name: uclan.ac (yours will be gmail)

     domain : .uk (yours will be .com)


    Password

    Something easy to remember, but difficult to guess

     Do NOT use sensitive information, such as SSN, bank PIN,


    etc.

    Usually a combination of letters and numbers is

    best
    Verification questions in case you forget your

    password
    Let’s set up
    our accounts!
    Let’s compose an email!

    Click on COMPOSE
    The parts of an email
     To : enter the exact email address of your recipient (remember:

    [email protected])
     For multiple recipients, separate each address with a comma

     CC : carbon copy

     BCC : BLIND carbon copy – is anonymous

     Subject : the topic of your email – very important

     Body : the message of your email

     Attachments : the paperclip symbol - files or photos


    Sending an email
    Communication can be tough with written
    correspondence. No body language or facial cues to
    help.
    Err on the side of too formal
     Punctuation & spelling
     Greeting & closing signature
    ATTACH a file from a flash drive
    Click on SEND to mail your letter
    Message will now appear in your SENT folder
    Sending an email

    Once an email is sent, you cannot stop it or take it

    back
    Spell-check & proofread!

    Check your SENT box now.


    DRAFT EMAILS & SAVING FOR LATER

    Drafts: When creating an e-mail the computer will

    automatically save your work periodically.


     If for any reason you should be interrupted (i.e.

    lapse in internet connection) you can retrieve your


    latest work what is called the DRAFT BOX.
    Receiving email
    If you have any messages you should see them listed on
    the screen or in your Inbox
    At the top of each message is a header with information
    about the sender, date, and routing of each message.
    From: [email protected] (Danielle Walker)
    To: [email protected]
    CC:
    Subject: Email Basics class
    Date: Mon, 3 May 2010 8:31 PST
    Replying to an email
    Reply vs Reply All

    When you click on Reply, your message will automatically

    be sent to the person who sent you the email (FROM field
    in header.)
    When you click on Reply All, your message will

    automatically be sent to the person who sent you the email


    AND everyone in the TO and CC fields in the header.
    Forwarding an email

    When you click on FORWARD, you may share the

    email you’ve received by sending it to others.


    You may add your own message before sending.
    Opening attachments

    Usually photos or documents

    If you don’t know the sender, do NOT open the

    attachment
    SAVE vs OPEN file dialog box
    Deleting email & Trash can

    Once you’ve read an email, you must decide if you


    want to save it or delete it.
    Click on delete to send the email to the TRASH CAN
    The message disappears from your list of messages
    but is not truly deleted yet, so if you make a mistake
    you can get the message back.
    Just look in the Trash folder. However, once you exit
    the program, the messages are usually deleted for
    good.
    netiquette
    Common abbreviations
    Emoticons aka smilies
    Privacy, viruses, & spam
    Privacy: CC vs BCC
    Viruses: Never open attachments from unknown
    senders.
    Safety: Never send personal financial information
    via email, even if it looks like a legitimate request
    from your bank or financial institution.
    Spam: unsolicited commercial email
    Delete
    Click on Report Spam
    SPAM BOX on Yahoo
    CHatting & texting

    Texting Online
    Is similar to texting using a cell phone but texts received
    can only be viewed once, then they are permanently
    deleted after being read. This is useful if you do not have
    a cell phone or will not be near your cell phone and need
    to communicate to another cell phone.
    Chatting
    This is real-time communication with no delay. Usually
    done with those you know online. Be selective who you
    chat with. As with spam and phishing, scams can occur
    with chatting as well.
    Important – Sign Out!

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