Mail Merge

LESSON 6
ADVANCED WORD
PROCESSING
SKILLS
MAIL MERGE
This feature allows you to create

documents and combine or merge
them with another document or
data file. It is commonly used when
sending out advertising materials
to various recipients.
MAIL MERGING BASICALLY
REQUIRES TWO COMPONENTS:
• The document that contains the
message.
• The document or file that generally
contains the list of names and
addresses.
TWO COMPONENTS OF MAIL
MERGE
1. Form Document
It is usually a document that contains
the body of the message we want to
convey or send.
placeholders, also referred to as data
fields or merge fields.
Placeholder is denoted by this symbol
(<< >>)
2. LIST OR DATA FILE
This is where the individual information

or data that needs to be plugged in
(merged) to the form document is
placed and maintained.
DEMONSTRATION
INTEGRATING IMAGES
AND
EXTERNAL MATERIALS
KINDS OF MATERIALS
PICTURES
Electronic and digital pictures or photography.
.JPG
- short form for .jpeg or Joint Photographic
Experts Group.
- more compatible and portable through the Internet.
- Can support 16.7 million colors.
- Does not support transparency
- Can be difficult to integrate in terms of blending with other
materials or elements in your document.
- Does not work will on lettering, line drawings, or simple
graphics.
- It is relatively small in size.
- The best quality image to integrate with your documents.
.GIF
- stands for Graphics Interchange Format.
- capable of displaying transparencies.
- It is good for blending with other materials or elements in your
document.
- It is capable of displaying simple animation.
- May not be too useful on a printed document.
- But if you are sending documents electronically or through email,
or even post documents into a website.
- Can only support up to 256 colors.
- It is good mostly on logos and art decors with very limited and
generally solid colors.
- “low resolution files”
.PNG
- Pronounced as “ping”. Portable Network Graphics.
-basically for the purpose of transporting images on the
internet at faster rates.
- It does not support animation but it can display up to about
16 million colors, so image quality for this image file type is
also remarkably improved.
- Allows the control of the transparency level or opacity of
images.
CLIP ART
-This is generally a .GIF type
-Line art drawings or images used
as generic representation for
ideas and objects .
SHAPES
- These are printable objects or

materials that you can integrate in
your document to enhance its
appearance or to allow you to have
some tools to use composing and
representing ideas and messages.
SMART ART
- These are predefined sets of different

shapes grouped together to form ideas
that are organizational or structural in
nature.
CHART
- Allows you to represent data characteristics and

trends. This are quite useful when you are
preparing reports that correlate and present data
in a graphical manner.
- You can create charts that can be integrated in
your document either directly in Microsoft Word
or imported from external files like Microsoft
Excel.
SCREENSHOT
-Nothing can get you a

more realistic image than
a screenshot.
IMAGE PLACEMENT
Inserting an image or any other material in

your document is quite easy especially if the
material already exists in your local storage
device. The real challenge is where to put the
image you inserted or where to move it.
DIFFERENT CHARACTERISTICS OF TEXT
WRAPPING
• In line with text.This is the default setting for images
that are inserted in your document. It treats your image as a text font
with the bottom side totally aligned with the text line.
SQUARE
• This setting allows the image you inserted to be placed
anywhere within the paragraph with the text going around
the image in a square pattern like a frame
TIGHT
• Almost the same as the square setting. This
allows you to get a more creative effect on
your document. This setting can mostly be
achieved if you are using an image that
supports transparency like a .GIF or .PNG
file.
THROUGH
• This setting allows the text on your
document to flow even tighter, taking
the contours and shape of the image.
Again this can be best used with a .GIF
or .PNG type of image.
• Top and Bottom. This setting pushes the texts
away vertically to the top and/ or bottom of image so that the image
occupies a whole text line on its own.
•Behind text. This allows your
image to be dragged and placed anywhere
on your document but with all the texts
floating in front of it. It effectively makes
your image look like a background.
IN FRONT OF TEXT
As it suggests, this setting allows your image

to be placed right on top of the text as if
your image was dropped right on it. This
means whatever part of the text you placed
the image on, it will be covered by the image.

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LESSON 6

This feature allows you to create

This is where the individual information

- These are printable objects or

- These are predefined sets of different

- Allows you to represent data characteristics and

-Nothing can get you a

Inserting an image or any other material in

As it suggests, this setting allows your image

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