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    Conference Communication

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    Arun Sitaraman
    Communication is essential in conferences, which are pre-arranged meetings for experts to discuss and exchange information on a particular topic. Conferences have features like position papers to avoid duplication and include learning from peers. There are many types of conferences from academic to business to press conferences. Effective conferences require proper facilities like conference halls, audio/video equipment and an agenda. Conferences allow for the exchange of ideas and coordination, and help develop democratic values, but group discussions can be dominated by a few speakers. Proper preparation and timing are important for effective conference communication.

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    Conference Communication

    Uploaded by

    Arun Sitaraman
    113 views17 pages
    Communication is essential in conferences, which are pre-arranged meetings for experts to discuss and exchange information on a particular topic. Conferences have features like position papers to avoid duplication and include learning from peers. There are many types of conferences from academic to business to press conferences. Effective conferences require proper facilities like conference halls, audio/video equipment and an agenda. Conferences allow for the exchange of ideas and coordination, and help develop democratic values, but group discussions can be dominated by a few speakers. Proper preparation and timing are important for effective conference communication.

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    Communication is essential in conferences, which are pre-arranged meetings for experts to discuss and exchange information on a particular topic. Conferences have features like position papers to avoid duplication and include learning from peers. There are many types of conferences from academic to business to press conferences. Effective conferences require proper facilities like conference halls, audio/video equipment and an agenda. Conferences allow for the exchange of ideas and coordination, and help develop democratic values, but group discussions can be dominated by a few speakers. Proper preparation and timing are important for effective conference communication.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    113 views17 pages

    Conference Communication

    Uploaded by

    Arun Sitaraman
    Communication is essential in conferences, which are pre-arranged meetings for experts to discuss and exchange information on a particular topic. Conferences have features like position papers to avoid duplication and include learning from peers. There are many types of conferences from academic to business to press conferences. Effective conferences require proper facilities like conference halls, audio/video equipment and an agenda. Conferences allow for the exchange of ideas and coordination, and help develop democratic values, but group discussions can be dominated by a few speakers. Proper preparation and timing are important for effective conference communication.

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    Download as pptx, pdf, or txt
    of 17

    COMMUNICATION IN

    CONFERENCES
    What is a CONFERENCE ?
    • Pre-arranged meeting for consultation, exchange of
    information(formal agenda)

    • A Multilateral diplomatic negotiation

    • Participatory meeting designed for discussion

    • Meeting of experts in a particular domain that “CONFER” about


    a topic

    • Gathering of a Large scale of people for a specific purpose


    involving discussion of common problems or activities
    Features of a CONFERENCE
    • Similar to classroom lectures

    • Learning from peers

    • Include position papers to avoid duplicity

    • Audiences are experts in that particular domain

    • Arranged by a Profit or No – Profit Organization


    Types of CONFERENCES
    • Academic Conference - in science and academia, a formal event
    where researchers present results, workshops, and other activities

    • Amplified Conference - talks and discussions at the conference are


    'amplified' through use of networked technologies

    • Business Conference/ Business Plan Conference - organized to


    discuss business-related matters

    • News/Press Conference - media event in which newsmakers invite


    journalists to hear them speak
    Types of CONFERENCES – Contd….
    • Parent – Teacher Conference - a meeting with a child's teacher to
    discuss grades and school performance

    • Video Conference – It allows interaction via two-way VIDEO AND


    AUDIO Transmissions simultaneously

    • SEARCH Conference – It deals to produce an adaptive relationship


    b/w Organization and its uncertain, changing Environment

    • SUMMIT – It is the conference involving NATIONS or Political Parties

    • Teleconference – Telecommunication(Multi-party call)


    Pre-requisites of CONFERENCE
    Communication

    • Conference Hall

    • Audio – Video Output

    • Agenda
    Pre-requisites Contd….
    • Necessary Computer and Electronic
    peripherals

    • Stage Lighting, Furniture, Mic Setup etc.


    CONFERENCE Room Layouts
    • Theater Layout – Large Group

    • Classroom Layout – Small Group

    • Board Room Layout – group<20

    • Hollow Square – face each other

    • U Shaped Layout – Group Interaction


    Purpose of a CONFERENCE Communication

    • Exchange of Ideas and Information

    • Co-ordinate Activities

    • Initiate new policies

    • Product Launch
    Advantages of CONFERENCE Communication

    • It is a technique of higher learning


    • Participants are people with great interest in
    the area and attend on their own interest
    • Democratic Values are developed amongst the
    participants
    • Develops the habit of independent study
    • Openness to new ideas
    Disadvantages of CONFERENCE
    Communication
    • Hard to predict attendance
    • An evaluation of the conference outcome is
    often difficult
    • Generally the nature of topic is broad –
    discussion relevant to the topic takes place
    • Group Discussion is generally dominated by a
    few speakers
    Tips for Effective CONFERENCE
    Communication
    • Assign people into roles

    • Prepare for Technical Issues

    • Communicate all the information in a proper


    manner

    • Session Timing
    Contd….
    • Have breaks b/w Blocks of sessions

    • Adding Humor to the sessions

    • Add Visual Cues in the presentations – Picture


    speaks a thousand words
    Conclusion
    • Pre-arranged meeting

    • Involves a particular type of topic

    • Participants are experts with prior knowledge


    of the topic
    References
    Links:-

    http://en.wikipedia.org
    http://answers.com

    Books:-
    Business Communication –
    M K Sehgal, Vandana Khetrapal
    THANK YOU

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