Counterhouse Consultants Limited

Oracle Financials R12.x

Accounts Receivables

Training Manual for Implementers

Course Outline

1. Introduction 11. Define Auto Accounting Rules

2. Define AR Responsibility and User 12.0 Define Transaction Types
3. Define Ledgers 13.0 Define Transaction Sources
4. Define how to Use Account Generator 14.0 Define Collectors
5. Define Organization 15.0 Define Approval Limit
6. Define Sales Tax Location Flexfield Structure 16.0 Define Remittance Banks
7. Define System Options 17.0 Define Receivables Activities
8. Define Payment Terms 18.0 Define Receipt Classes and Payment
9. Define Accounting Rules Method19.0 Receipt Sources
10. Open and Close Accounting Period 20.0 Define Customer Profile Classes
21.0 Define Customer
1. Introduction
Oracle Account Receivables is one of the modules in Oracle Financials. To implement Oracle receivables, you will define
business fundamentals such as receivables activities, customers’ classes and profiles, tax, payment methods, accounting
rules and various control features. During setup, you will also define comprehensive defaults that Receivables uses to
make data entry more efficient and accurate. In addition, you can customize Oracle Receivables to suit the policies and
procedures that you use in your business. There are over fifty (50) setup steps in Oracle receivables implementation but
for the purpose of this training we will carry out 21 required steps and 1 optional step. We will carry out the steps
sequentially as shown in the table below. However, we must first define an oracle receivable responsibility and assign it to
a user.

NB: wherever you see “XX” as prefix, please replace it with your initials or Identification number. This will enable you to
differentiate your configurations from others.
S/N Step Status

1 Define Ledgers Required

2 Decide on how to use the Account Generator Required
3 Define Organizations Required
4 Define Sales Tax Location Flexfield Structure Required
5 Define System Options Required
6 Define Payment Terms Required
7 Define Accounting Rules Optional
8 Define System Profile Options Required
9 Open and Close Accounting Period Required
10 Define Auto Accounting Rules Required
11 Define Transaction Types Required
12 Define Transaction Sources Required
13 Define Collectors Required
14 Define Approval Limits Required
15 Define Remittance Banks Required
16 Define Receivables Activities Required
17 Define Receipt Classes Required
18 Define Payment Methods Required
19 Define Receipt Sources Required
20 Define Sales Person Required
21 Define Customer Profile Classes Required
22 Define Customers Required
2.0 Define AR Responsibility and User
Define an Account Receivables Superuser Responsibility and assign the responsibility to a user.

2.1 Define AR Responsibility

Path: System Administrator (N)>Security>Responsibility>Define
Enter the following information
Field Value
Responsibility Name XXC Account Receivables
Application Receivables
Effective Date From 01-JAN-2013
Responsibility KEY XXC_ACCOUNT_RECEIVABLES
Effective Date To
Description XX Counterhouse Account Receivable Responsibility

Data Group:
Name Standard
Application Receivables
Menu AR_NAVIGATE_GUI
Request Group:
Name Receivable All
Application Receivables
Save your work and close the form.
Having defined the responsibility, we will assign it to a Superuser before we can define all the steps stated in Table 1
above.
2.2 Assign AR Responsibility to a User

If you have already created a user before, follow these steps, if you haven’t refer to General Ledger implementation Guide
on how to create a user.

Path: System Administrator (N)>Security>User>Define

Query (Search) the user you have created earlier and assign the new responsibility to the user.

To query the user, press key F11, the fields colour will change to blue, enter the user name in the “Username” field and
press Ctrl+F11 keys

Go to Direct Responsibilities (T) and assign the responsibility.

Save your work and close the form.
3.0 Define Ledgers
You need to define one ledger before you can implement and use Oracle Receivables. If you have already defined a
ledger proceed to the next step, if you haven’t refer to General Ledger Implementation Guide on how to define a
ledger.

Since we are using XXC General Ledger created earlier, we will set this AR profile option “GL Ledger Name” to XXC
General Ledger.

Path: System Administrator (N)>Profile>System

 • Select XXCOUNTERHOUSE PRIMARY LEDGER under the responsibility
• Click on Find (B) column.

• Save your work and close the form.

4.0 Define how to Use Account Generator
The Account Generator ensures that Receivables substitutes the correct balancing segment values during various accounting

activities against transactions and receipts. You must review the default process that Receivables uses to see if it meets your

accounting requirements. You can optionally customize the Account Generator for each ledger that you have defined.

For example, if an invoice’s balancing segment that you assess administrative charges for has a value of “01” and the

balancing segment of the administrative charges is “02” when receivables accrues the charges for the invoice, the account

generator automatically changes the balancing segment to “01”.

Additionally, you can disable balancing segment substitution for receivable activities using the AR: Disable Receivable

Activity Balancing Segment Substitution profile option. If you set this profile option
to Yes, then you must define a suspense account to ensure that the transfer to General Ledger succeeds in the event that

your activities and original transactions do not post to the same balancing segment value. This profile option does not

affect the gain, loss, and rounding accounts that you define at the system options level.

We will accept the default values.

5.0 Define Organization
You must define at least one organization to use Receivables. This organization lets you use the inventory forms in
Receivables if you do not have Oracle Inventory installed. Define the control options and account defaults for your
organization before you can define items or perform any transactions. You must assign a unique short code to your
organization and use this code to identify the organization with which you want to work.

After you define your organizations and items, you must select the item validation organization in the Order Management
Parameters window. The item validation organization, which must be an item master organization, indicates the
organization that Receivables uses to validate items.

5.1 Define Organization

You need to define at least one organization to use Receivables. This organization lets you use the inventory forms in
Receivables if you do not have Oracle Inventory installed.

Switch to Inventory Responsibility.

Path: Inventory (N)>Organizations>Organizations

Click on New (B)
Enter the following:

Field Value

Name XX Counterhouse Organization

Date From 01-JAN-2013

Location XXCOUNTERHOUSE

Organization Classifications

Name Enabled

Business Group Yes

Save your work and click on Others (B)

 Enter the required information as shown in the screen below:

Select Business Group Info and click on OK (B)

Click on Ok (B)

Place your cursor on the select line beneath Business Group and select
“GRE/Legal Entity” from the LOV. Check “Enabled” and save your work.

Click on the third line and select “Inventory Organization” from the LOV,
check “Enabled” box and save your work. Then click on Other (B)
Select Yes.
 Enter the information as shown in the screen above. Click on OK (B)
and save your work.

Select Accounting Information and click on OK (B)

Click on Other (B) again, select Inventory Information and click on OK (B).
Enter the required information for each tabs as shown in the following screens:
Save your work
Click on Ok (B) and close the forms.
5.2 Define MO: Operating Unit Profile Option
Path: System Administrator (N)>Profile>System

Click on the Find (B)

Select XXC Operating Unit.

Save your work and proceed.

6.0 Define Sales Tax Location Flexfield Structure
Receivables uses the customer shipping address to determine the sales tax rate on transactions for all customers in the
country you define in the Systems Option window as your home country. Do not configure this step if you are not charging
your customers tax based on their shipping address.
The seeded Sales Tax Location Flexfield structures are as follows:
Country, State and City, Province and City, Province, State, County and City.
You can either use the default sales tax location flexfield structure or create your own. To create your own, you will carry out
the following steps:
1. Define Key Flexfield Structure and Segment qualifiers
2. Define Tax Locations and Rates

6.1 Define Key Flexfield Structure

Query 'Sales Tax Location Flexfield' in the Title field of the Key Flexfield region. Receivables provides a six seeded Sales Tax
Location Flexfield structures. You need to create a new customized structure if you do not wish to use any of the seeded
structures. You should not simply modify a seeded structure.
Switch responsibility to XXC Account Receivables
Path: XXC Account Receivables (N)>Setup>Financials>Flexfields>Key>Segment
Click on the Find icon on the toolbar to query 'Sales Tax Location Flexfield‘
Select 'Sales Tax Location Flexfield' and click on Ok (B).

Place your cursor on a line under code column and click on New (B) on the toolbar to create a new line and enter the
following:
Code Title Description View Name
XXC_STATE_LGA XXC State LGA XXC State LGA XXC_FLEX
Flexfield

Save your work and click on Segment (B)

Click on Value Set (B) and create value sets for the two segments.
Field Value (STATE) Value (LGA) Field Value
Value Set Name XXC_STATE_VS XXC_LGA_VS Independent Value Set
Description XXC State Value Set XXC LGA Vale Set
Name Select “XXC_STATE_VS”
List Type List of Values List of Values
Dependent Default Value
Security Type No Security No Security
Format Validation Value Select a LGA
Format Type Char Char Description Select a Local Government
Maximum Size 15 25
Numbers Only (0-9) No No
Uppercase Only (A-Z) Yes Yes
Save your work and close “Dependent Value Set Information”
Right-justify and Zero- No No and “Value Sets” windows.
fill Numbers (0001)
Value Validation
Validation Type Independent Dependent On “Segment Summary window” enter the following:

Save the details you entered for State Value Set but proceed the Num Name Window Column Value Set
next step for LGA Value Set ber Prompt
10 XXC State XXC State LOCATION_ID_SEG XXC_STAT
For LGA Value Set, after selecting “Dependent” as the Validation MENT_1 E_VS
Type the “Edit Information” (B) will be enabled. Select it and enter 20 XXC LGA XXC LGA LOCATION_ID_SEG XXC_LGA_
the following: MENT_2 VS
Click on Open (B). Uncheck the Required Checkbox.
Do the same for XXC LGA.
Save your work and close the form.
Place your cursor on line 10 and click on Flexfield Qualifiers (B)
Enable the following qualifiers for XXC State segment:
 Automatic Exemptions
 State
 Tax Account
Save your work and close the form.
Place your cursor on Line 20 and click on Flexfield Qualifier (B)
Enable Province qualifier for XXC LGA

Save your work and close the form and Segment Summary
form to return to Key Flexfield Segment window.
Check “Allow Dynamic Inserts” and “Freeze Flexfield Definition”
boxes.
Click on OK (B)
Click on Compile (B)
Select Ok (B) for the three (3) windows that will display thereafter.
7.0 Define System Options
Define your accounting, discount, tax, and invoice system options to control how Receivables works. For example, you
can determine whether to charge your customers Sales Tax or Value Added Tax (VAT). If you choose Sales Tax,
Receivables supports location based Sales Tax for your home country only. You also define your default (i.e. home)
country in the System Options window.

You can also specify a default Application Rule Set in the System Options window. An Application Rule Set determines
how Receivables reduces the balance due for debit items and their associated charges when you apply payments in the
Applications window or by using Post QuickCash. Receivables only uses this rule set if none is assigned to the debit
item's transaction type. See: Receivables Application Rule Sets. You can update the Default Country in this window at
install time, provided you have not entered any customer addresses.
NB: If you will be using flexible address formats to enter and validate your customer address information, we
recommend that you implement the seeded Sales Tax Location Flexfield structure, Country - No Validation.
Alternatively, if you use a Sales Tax Location Flexfield that contains a segment other than country and wish to set up
a flexible address format for your home Country, every component in your Sales Tax Location Flexfield structure must
also exist in your flexible address style for that country.
Path: XXC Account Receivables (N)>Setup>Systems>Systems Options
Enter the following:

Field Value
Accounting (T)
Operating Unit XXC Operating Unit
Name XXCOUNTERHOUSE PRIMARY
LEDGER
Realized Gains Account 01.04.2005
Realized Losses Account 01.04.2006
Tax Account 01.04.2003
Days per Posting Cycle 31
Field Value
Trans and Customers (T)
Show Billing Number Yes
Tax Invoice Printing Options Itemize and Sum
Document Number Generation When Saved
level
Assess Late charges Yes
Purge Interface Tables Yes
Max Memory (in bytes) 104876
Log File Message level 0
Automatic Customer Yes
Numbering
Automatic Site Numbering Yes
Grouping Rule Name DEFAULT
Field Value
Miscellaneous (T)
Split Amount 5000
Discount Basis Lines only
Days in Days Sales 365
Outstanding calculation
Allow Unearned Discount Yes
Invoice per Commit 1000
Receipt per Commit 1000
Chargeback Due Date Open Invoice Due Date
Default Territory Nigeria
Source of Territory Bill To Site
Application Rule Set Line and Tax prorate

Save your work and close the form.

8.0 Define Payment Terms
You must specify the payment terms to associate with your invoices, debit memos and commitments to determine your customer's payment
schedule. You can also include tiered (i.e. you can assign multiple discount to each payment term) discounts for early payment. Receivables
provides a predefined payment term, '30 NET'.
Switch responsibility to XXC Account Receivables
Path: XXC Account Receivables (N)>Setup>Transactions>Payment Terms
Enter the followings:

Save your work and proceed. You can define as many payment terms as
required e.g. Immediate Payment Terms, NET 90, 2/10 Net 30 (2%
discount earned if paid in 10 days) etc.
9.0 Define Accounting Rules
If you want to recognize revenue over multiple accounting periods, you must define accounting rules. Receivables lets you define as many
accounting rules as you want. If you use an accounting rule, you must associate it with an invoicing rule. Invoicing rules determine when to
book your receivables. Receivables provides two invoicing rules: 'Bill in Advance' and 'Bill in Arrears'.

When you use accounting rules, you also need to define the appropriate periods to which your rule refers. You enter these periods in the
Calendar window and they must refer to the same period type as your accounting rule. For example, if you are using an accounting rule that
recognizes revenue monthly from Jan-93 through Jun-93, you must define periods from Jan-93 through Jun-93 where the period type is
'Month.' These periods must be defined in the same calendar as your accounting periods.

In nutshell, Accounting rules determine the number of periods and percentage of total revenue to record for each accounting period.

Types of Accounting Rules:

Fixed Schedule: prorates revenue recognition evenly over a predefined period of time.

Variable Schedule: allows to specify number of periods over which you want to recognize revenue during invoice entry

Daily Revenue Rate, All Periods: uses a daily revenue rate to calculate the precise amount of revenue for each full and partial period in the
schedule. This rule provides the most precise revenue recognition schedule possible.

Daily Revenue Rate, Partial Periods: uses a daily revenue rate to calculate the precise amount of revenue for only partial period in the schedule
Path: XXC Account Receivables (N)>Setup>Transactions>Accounting Rules
Enter the following:

Field Value
Name XXC Daily Accounting Rule
Description XXC Daily Revenue Rate, All Periods
Accounting Rule
Type Daily Revenue Rate, All Periods
Period XXCOUNTERHOUSE (the Period
Type you created in GL)
Schedule
Period 1 (automatic)
Percent 0 (automatic)

Save your work and close the form.

10.0 Open and Close Accounting Period
Maintain the accounting periods to control transaction entry, receipt
application, and posting. Receivables provides the following period statuses:
- Not Opened - Future - Open - Close Pending - Close
Path: XXC Account Receivables (N)>Control>Accounting>Open/Close Periods

Save your work and close the form.

11.0 Define Auto Accounting Rules
Define all of your AutoAccounting account structures that Receivables uses. Receivables creates default revenue, receivables, freight, tax,
suspense, unbilled revenue, and unearned revenue accounts based on the information you enter for your AutoAccounting structures.
When you run AutoAccounting, Receivables:
 Assigns valid Accounting Flexfields to your invoices and credit memos.
 Automatically generates valid Accounting Flexfields for your Freight, Receivable, Revenue, AutoInvoice Clearing, Tax, Unbilled
Receivable, and Unearned Revenue Accounts.
 Controls how your Accounting Flexfields are created and defined.
Path: XXC Account Receivables (N)>Setup>Transaction>AutoAccounting
We will define an autoAccounting for each of type of transactions that appears in the LOV below
Save your work then place your cursor on the Type field and press “Arrow down Key”.
Bills Receivable
Select Bills Receivables from the LOV and enter the segment information as shown in the screen below:

Save your work then place your cursor on the Type field and press “Arrow down Key”.
Freight
Select Freight from the LOV and enter the segment information as shown in the screen below:

Save your work then place your cursor on the Type field and press “Arrow down Key”.
Receivable
Select Receivable from the LOV and enter the segment information as shown in the screen below:

Save your work then place your cursor on the Type field and press “Arrow down Key”.
Revenue
Select Revenue from the LOV and enter the segment information as shown in the screen below:

Save your work then place your cursor on the Type field and press “Arrow down Key”.
Tax
Select Tax from the LOV and enter the segment information as shown in the screen below:

Save your work then place your cursor on the Type field and press “Arrow down Key”.
Unbilled Receivable
Select Unbilled Receivable from the LOV and enter the segment information as shown in the screen below:

Save your work then place your cursor on the Type field and press “Arrow down Key”.
Unearned Revenue
Select Unearned Revenue from the LOV and enter the segment information as shown in the screen below:

Save your work and complete the others.

12.0 Define Transaction Types
Use transaction types to define the accounting for the debit memos, credit memos, on-account credits,
chargebacks, commitments, and invoices you create in Receivables. Transaction types also determine whether your
transaction entries update your customers' balances and whether Receivables posts these transactions to your
general ledger. If AutoAccounting depends on transaction type, Receivables uses the general ledger accounts that
you enter here, along with your AutoAccounting rules, to determine the default revenue, receivable, freight, tax,
unearned revenue, unbilled receivable, finance charges, and AutoInvoice clearing accounts for transactions you
create using this type.

You can associate transaction types with your invoice sources in the Transaction Sources window to speed data
entry in the Transaction and Credit Transactions windows. Active transaction types appear as list of values choices
in the Transactions, Reverse Receipts, Credit Transactions, and Transaction Sources windows.

Path: XXC Account Receivables (N)>Setup>Transactions>Transaction Types

Enter the information shown on the screen below.

Save your work. You can define other transaction types like debit memo, credit memo, On account, chargeback etc.
13.0 Define Transaction Sources
Define the transaction sources that you will assign to your invoices, debit memos, commitments, credit memos, and on-account credits.
Receivables uses transaction sources to control your transaction and transaction batch numbering, to specify your default transaction type,
and to select validation options for imported transactions. Before you can define a transaction source for your invoices, you must define
transaction sources for your credit memos.
You can define two types of transaction batch sources:
Manual: Use manual batch sources with transactions that you enter manually in the Transaction and Transactions Summary windows.
Imported: Use imported batch sources to import transactions into Receivables using AutoInvoice.
Path: XXC Account Receivables (N)>Setup>Transactions>Sources
Enter the following

Field Value
Name XXC Invoice Source
Type Manual
Description XXC Invoice Sources for XXC
Receivables
Active Yes
Automatic Transaction 1000
Numbering
Save your work. You can define other transaction types’ sources.
14.0 Define Collectors
Define collectors to assign to your customers through credit profile class assignments. You can use the customer account review windows and
collection reports to alert your collectors of their customer's past due items.
Receivables lets you define collectors and assign them to a profile class or to a customer's credit profile class. When you assign a collector to a
profile class, that collector becomes the collector for customers to whom you assign that profile class. You can modify collector assignments
for your customers in the Customers window and for your profile classes in the Customer Profile Classes window. You can also print collector
names and telephone numbers on dunning letters you send to your customers for past due items. Receivables displays active collectors and
their descriptions as list of values choices in the Customers, Customer Profile Classes, and Customer Calls windows. Receivables does not
display inactive collectors in the list of values for these windows. You can make an existing collector inactive by unchecking the Active check
box and then saving your work. If the collector you want to make inactive is associated with an active customer, Receivables displays a warning
message.
Path: XXC Account Receivables (N)>Collections>Collectors
Enter the following
If you use the Credit Memo Request Approval workflow, enter the collector's employee name or select it from the list of values. Receivables
uses this information to ensure that the collector is also an employee and therefore can receive workflow notifications.
Field Value
Name XXC Collector 1
Description Collection for XXC South-South Region
Correspondence Adamu Johnson
Telephone Number 08012345678
Employee Name No (if HRMS is installed, select a name)
Group No
Save your work and close the form.
15.0 Define Approval Limit
Assign adjustment approval limits to each user to control adjustments made to
invoices, debit memo, and chargebacks. Receivables lets you assign approval
limits by currency. These limits are used in the Adjustments, Approve
Adjustments, and Receipts windows.
Path: XXC Account Receivables (N)>Setup<Transactions>Approval Limit
Enter the following:

Field Value
User Name XXCOUNTERHOUSE
Document Type Adjustment
Currency NGN
From Amount 1
To Amount 5,000,000

Save your work and close the form. You can define approval
limit for other document types.
16.0 Define Remittance Banks
Proceed to the next step if you have already defined your remittance banks in Oracle Payables. Define all of the banks and bank accounts
you use to remit your payments. You can define as many banks and bank accounts as you want, but each bank account must refer to one
currency. Receivables requires that you enter a cash account for each bank account.
You can define a bank or a clearing house. Define Banks to record external banks where your customers are the account holders of
disbursement accounts. Define Clearing Houses to record banks that process a magnetic tape of your receipt information which you send
to them. These clearing institutions then create tapes of your customer receipt information which they forward to each of your remittance
banks.
Path: XXC Account Receivables (N)>Setup>Receipts>Banks

Click on Create (B) and fill in the required field.

 Fill the required field

Click on Save and Next (B)

Click on Apply (B)

Click on Create (B)

Click on Finish (B)

17.0 Define Receivables Activities
Define receivables activities to default accounting information for your miscellaneous receipt, finance charge, chargeback,
and adjustment transactions. The activities you define appear as list of values choices in the Receipt and Adjustment
windows. You can define as many activities as you need. Receivables uses finance charge activity accounting information
when you assess finance charges in your statements and dunning letters. Once you define an activity, you cannot change its
type. You can only update an existing activity's GL account if you have not previously selected this activity for a transaction.
You can make an activity inactive by unchecking the Active check box and then saving your work.

17.1 Activity Types

An activity's type determines whether it uses a distribution set or GL account and in which window your activity will appear.
You can choose from the following types:
Adjustment: Activities of this type appear in the Adjustments window. You must create at least one activity of this type.
Bank Error: Activities of this type appear in the Receipts window when you enter miscellaneous transactions. You can use
this type of activity to help reconcile bank statements when using Cashbook.
Finance Charge: You must define a finance charge activity if you include finance charges on your statements or dunning
letters. You can only define one activity of this type.
Miscellaneous Cash: Activities of this type appear in the Receipts window when you enter miscellaneous transactions. You
must create at least one activity of this type.
NB: Before you define receivables activities your Tax Manager Administrator must have defined Party Tax Profile for the Operating Unit
and the Organization by performing the following tasks.
Path: Tax Manager>Parties>Party Tax>Profile
Party Type: Operating Unit Owning Tax content Party Name: populate your Operating Unit Name. You should have a result to this query. If
you do not make sure you create a Party Tax Profile for your operating unit of the Type: First Party legal Entity.
Path: XXC Account Receivables (N)>Setup>Receipts>Receivables Activities

Save your work and close the form.

Defined for earned discount and unearned discount also. This will
enable you to define remittance bank details for receipt classes.
 18.0 Define Receipt Classes and Payment Method
Define receipt classes to determine the required processing steps for receipts to which you assign receipt methods with this class. These steps include
confirmation, remittance, and reconciliation. You can specify any combination of these processing steps with one exception: if you confirm and reconcile, then you
must also remit. If you enter No for all three of these steps, Receivables automatically creates receipts assigned to this receipt class with a status of Cleared.
Receivables uses the receipt method you assign to a receipt class to determine how to account for receipts you create using this receipt class.
Receivables uses payment methods to account for your receipt entries and applications. Payment methods also determine a customer’s remittance bank
information.
Path: XXC Account Receivables (N)>Setup>Receipts>Receipts Classes
Enter the following:

Field Value
Name XXC Receipt Classes
Creation Method Manual
Remittance Method No Remittance
Clearance method Directly
Name XXC Receipt Method
Printed Name XXC Receipt Method

Save your work and click on Bank Accounts (B) to enter the bank details.
NB: you have to define receivable activities for earned and unearned discounts
before you can enter the remittance bank details. If you haven’t, perform the task
in 17.0 above and choose earned discount and unearned discount as type for
earned and unearned discounts receivable activities respectively.
Also, you must have assigned a bank to the operating unit in Payables or Cash
Management.
19.0 Receipt Sources
Define receipt batch sources to provide default values for the receipt class, receipt method, and remittance bank account fields for receipts you add to a
receipt batch. You can accept these default values or enter new ones. Receipt batch sources can use either automatic or manual batch numbering.
Path: XXC Account Receivables (N)>Setup>Receipt>Sources
Enter the following:

Save your work and close the form.

20.0 Define Customer Profile Classes
Use Customer Profiles to group customer accounts with similar creditworthiness, business volume, payment cycles, and late charge policies. For each profile
class you can define information such as credit limits, payment terms, statement cycles, invoicing, and discount information. You can also define amount limits
for your late charges and statements for each currency in which you do business. Define your standard customer profiles in the Customer Profile Classes window.
These profiles contain generic options that you can use to group your customers into broad categories.
Path: XXC Account Receivables (N)>Customer>Profile Classes
Enter the information as shown in the screen below. Late Charge Profile (T)
Profile Class Amounts (T)

Save your work and close the form.

21.0 Define Customer
Path: XXC Account Receivables (N)>Customers>Customers
Select the Customer Type: Person

Complete all and click on Apply (B)

Click on Create (B)

Please note that the customer account number will be generated automatically.
 Click on Apply (B) again

Your data have been saved.