Inventory
Inventory
Inventory
Chapter 9
Production Cycle
“There is one rule for industrialists and that is: Make the best
quality of goods possible at the lowest cost possible, paying the
highest wages possible.”—Henry Ford
9-2
Presentation Outline
I. Files and Reports in a Production System
II. Production Control Application System
III. Control Risk Assessment
IV. Substantive Procedures
9-3
B. Bill of Materials
What
materials do
we need to
make this A bill of materials is a
product? listing of the
ingredients that go
into making a product.
It lists of all the
required parts and
their descriptions.
9-6
D. Materials Requisitions
Production control
prepares materials
requisitions to
authorize the release
of raw materials from
inventory for use in
production.
9-8
Application System
Finished Goods
Raw Materials
1
1 Production
Production 2 2 Order
Order 3 Production
Order
N
Factor Factor
Availability Availability
Report Report
1 1
Production 2 Production
Schedule Schedule
D
B. Accounting for the Factors of Production
9-13
Production Production Inventory Cost General
Control Departments Control Accounting Ledger
1 1
1 Materials 2 Materials
Materials 2 Requisition Requisition
Requisition 3
Post to WIP
N Records
N
Journal Journal
Voucher Voucher
Materials Placed
in Production
Job Time Cards Job Time Cards
Post to WIP
Records
Journal Journal
Voucher Voucher
Conversion Costs
Production Production
Status Status
C. Completion of the Production Order
9-14
Production Production Inventory Cost General
Control Departments Control Accounting Ledger
1
1 Production
Production 2 2 Order
Order 3 Production
Order
Completed 2 Completed 2
N Production Production
Order Order
Journal Journal
Voucher Voucher
Cost of Goods
Completed Manufactured
Production
Cost Report
To Management
D. Overview of Production Cycle 9-15
Control Procedures
• Physical Controls
– Production Order and Materials Requisition.
– Physical inventories reconciled to perpetual inventory records.
– Restrict access to inventories
• Segregation of Duties
– Authorization
– Recording
– Custody
– Reconciliation
• Performance Reviews
– Scrap reports
– Variance analysis
9-16
III. Control Risk Assessment
A. Analytical Procedures
• Verify REASONABLENESS of COGS
– Gross Profit Margin
– Compare to prior year, industry averages
• Verify REASONABLENESS of ending inventory
– Days Sales in Inventory
– Inventory Turnover
9-19
1. A Required Procedure
2. Client Count Instructions
3. Inventory Count and Measurement
Challenges
4. Audit Program for Inventory Count
5. Inventory Count Sheet
9-20
1. A Required Procedure
• “…it will always be necessary for the auditor to
make, or observe, some physical counts of the
inventory and apply appropriate tests of
intervening transactions" (AU 331.12).
• May make test counts at a time other than year-
end.
– test roll-forward.
9-21
Piles of sugar, coal, scrap steel Geometric computations, aerial photos./ Employ a specialist
Bulk materials (oil, grain, Measuring volume, ensuring composition of content/Climb the
liquids in storage tanks) tanks Dip measuring rods. Sample for assay or chemical
analysis.
Diamonds, jewelry Identification and quality determination problems/ Hire a
specialist.
Pulp wood Quantity measurement estimation/Examine aerial photos.
Livestock Movement not controllable/Use chutes to control animals.
9-23
D. Purchase Cutoffs
• Verify CUT-OFFs for purchases and sales
– Examine Receiving Reports and Vendor Sales
Invoices occurring around year-end.
– Examine bills of lading and sales invoices
– Agree to inclusion/exclusion from inventory
9-28
Summary
• Documents in Production Cycle
• Segregation of Duties in Production Cycle
• Control Risk Assessment
• Substantive Procedures including
Observation of Physical Inventory