Notice, Agenda, Minutes N Circulars
Notice, Agenda, Minutes N Circulars
Notice, Agenda, Minutes N Circulars
Circulars
Agenda
Minutes
NOTICE WRITING
What is a Notice?
A form of communication
Main Features
Neat appearance
Enclosed in a box if not written on a
separate sheet
Name of the organization if outside the
organization
NOTICE
Day, Date, Time and Venue
All information clearly and precisely
Date of the day of Notice Writing
Signature of the signatory
Programme or information
Format
Name of the organization
NOTICE
Date
Heading if necessary
This
is
to
inform
_____________
___________________on D D T V.
that
information
contact
the
Circular letters
A
formal
communication
to
AGENDA
An official list of items of business to be
transacted at a specific meeting. It is
drawn
up
by
the
secretary
in
consultation with the chairman.
USES
Each item bears a no. e.g. 1, 1.1, 1.2 etc. or 4.1, 4.2,
4.3
Example
You are Sudha Gupta, the Secretary
of Indian Oil Industries Ltd; New
Delhi. You have to call a meeting of
Staff Welfare Association Executive
Committee. Draft a notice depicting
the agenda of the meeting.
Model Agenda
MINUTES WRITING
Minutes
Minutes are the official records of
the points discussed/ decisions
taken at a meeting.
Minutes
Minutes
o
A clear
concise
accurate and
transactions in a
As an aid to memory
Style
Impersonal
Objective
Matter of fact
Passive voice
Necessary details
Minutes writing