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    Tender Management

    Uploaded by

    RajanRanjan
    The document outlines the key steps and considerations for a procurement process, including: 1) Defining terms and regulations for the tendering process 2) Developing a procurement plan, selecting a bidding method, and preparing bidding documents 3) Distributing documents, evaluating bids, selecting a winner, and debriefing unselected participants 4) Addressing contract elements such as payment terms, period covered, and key contractual obligations

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd

    Tender Management

    Uploaded by

    RajanRanjan
    262 views19 pages
    The document outlines the key steps and considerations for a procurement process, including: 1) Defining terms and regulations for the tendering process 2) Developing a procurement plan, selecting a bidding method, and preparing bidding documents 3) Distributing documents, evaluating bids, selecting a winner, and debriefing unselected participants 4) Addressing contract elements such as payment terms, period covered, and key contractual obligations

    Original Description:

    TENDER MANAGEMENT

    Original Title

    TENDER MANAGEMENT

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    The document outlines the key steps and considerations for a procurement process, including: 1) Defining terms and regulations for the tendering process 2) Developing a procurement plan, selecting a bidding method, and preparing bidding documents 3) Distributing documents, evaluating bids, selecting a winner, and debriefing unselected participants 4) Addressing contract elements such as payment terms, period covered, and key contractual obligations

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    262 views19 pages

    Tender Management

    Uploaded by

    RajanRanjan
    The document outlines the key steps and considerations for a procurement process, including: 1) Defining terms and regulations for the tendering process 2) Developing a procurement plan, selecting a bidding method, and preparing bidding documents 3) Distributing documents, evaluating bids, selecting a winner, and debriefing unselected participants 4) Addressing contract elements such as payment terms, period covered, and key contractual obligations

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 19

    1)Terms & Def i ni ti ons

    2)Ethi cs & Pri nci pl es


    3)Regul ati ons
    4)Tender Process
    5)Contract
    6)Content of the Contract
    7)Ref erence
    3
    1) means to present for acceptance or rejection.

    2) relates to the making of a formal offer in a sealed envelope.

    3) is associated with making offers at tenders. Bid is also
    commonly used in relation to any offer made.

    4) means elaborating the term of reference/bid
    document.

    5) is a semi-formal process related to an enquiry.

    6) means suggest an indicative offer rather than a formal
    offer .

    7) means appraisal of competency , ability and
    eligibility from vendors.
    4
    5

    1) , achieving target with time that already agreed

    2) , according to the organization needs and goals.

    3) , open to all eligible suppliers.

    4) , suppliers have access to the information and
    requirement of the tender.

    5) , fair treatment to all suppliers.

    6) , achieve target according to the needs, financial and
    benefits to avoid authority abuse.
    6

    Provide adequate degree of transparency in the entire
    procurement cycle.
    Maximize transparency in competitive tendering and
    take precautionary measures to enhance integrity.
    Transparency
    Ensure that public funds are used in public procurement
    according to the purposes intended.
    Ensure that procurement officials meet high professional
    standards of knowledge, skills and integrity.
    Good Management
    Put mechanisms in place to prevent risks to integrity.
    Encourage close co-operation between government
    and the private sector.
    Provide specific mechanisms to monitor public
    procurement as well as to detect misconduct and apply
    sanctions accordingly.
    Prevention of Misconduct,
    Compliance and
    Monitoring
    Establish a clear chain of responsibility together with
    effective control mechanisms.
    Handle complaints from potential suppliers.
    Empower civil society organizations, media and the
    wider public to scrutinize public procurement.
    Accountability & Control
    1) Conducting the job based on the regulations with high responsibility attitude
    to achieve target and objective.

    2) Professional and independent with honesty and able to keep all documents
    confidential.

    3) Predispose other directly or indirectly against the unsupportive competition is
    prohibited.

    4) Accepting all decisions that have been agreed within parties.

    5) Avoid Conflict of Interest.

    6) Prevent and avoid authority abuse for personal intentions.

    7) Do not accept any kind of bribery, commission, gift or any kind from others.



    7



    8
    9





    Procurement Plan
    Choosing the Selection Method
    Qualification Method
    Scheduling Plan
    Document Preparation and OE
    Determination





    Distribute Tender Document
    Aanwijzing
    Submit Quotation
    Evaluation
    Negotiation
    Winner Selection
    Debrief unselected participant





    Based on Term of Payment

    Based on Period of Contract

    Content of the Contract


    10
    Preparation





    Preparation
    Execution
    Contract
    Considering the needs of operational
    Considering some factors:
    Optimize procurement process
    Type of Contract, quantity, quality and deadline
    The procurement workflow
    Cost Risk
    Technology
    Maximize product consumption and competency in result.
    Considering the rule of K3LL
    Procurement Plan
    Public Tendering
    Limited Tendering
    Direct Selection
    Direct Appointment
    Choosing the selection method
    Pre-qualification
    After-qualification
    Qualification Method
    Pre-qualification

    11
    1
    Advertise the
    Open Tendering
    Prequalificati
    on
    3
    Pre bid
    Meeting/Aanwijzi
    ng
    Arrange
    BAP/ADDM
    Submit & Open
    Quotation
    3
    Arithmetic
    Correction
    Administration
    Evaluation
    1
    NO
    Technical
    Evaluation
    1
    Price Evaluation
    2
    nd
    NO
    2
    nd
    NO
    NO
    2= Direct Selection
    1Direct
    Appointment
    Winner
    Selectio
    n
    Preparation
    Execution
    Contract
    After-qualification

    12
    Advertise the
    Open Tendering
    Register and
    Collect
    Document
    Pre bid
    Meeting/Aanwijzi
    ng
    Arrange
    BAP/ADDM
    Submitting and
    Open Quotation
    3
    Arithmetic
    Correction
    Administration
    Evaluation
    1
    NO
    NO
    Technical
    Evaluation
    1
    Price Evaluation
    Verify the
    Qualification
    Document
    1
    1
    2
    nd
    NO
    2= Direct Selection
    1Direct
    Appointment
    3
    2
    nd
    NO
    NO
    Winner
    Selectio
    n
    Preparation
    Execution
    Contract
    13
    Preparation





    Preparation
    Execution
    Contract
    Creating the schedule from beginning to end
    Scheduling Plan
    Preparing for document
    Determine Owner Estimation
    Document Preparation and OE Determination
    Execution





    Preparation
    Execution
    Contract
    Register/Invited to the tender
    Distribute Tender Document
    Explaining and describing tender specifications
    Aanwijzing
    Submitting the quotation within stated period
    One Envelope
    Two Envelope
    Two Stage
    Submit Quotation
    14
    15
    Execution





    Preparation
    Execution
    Contract
    Elimination System
    Scoring System
    Lifecycle Cost (TCO)
    Evaluation
    Reconditions the submitted quotation
    Negotiation
    Winner could be announced from website or public media
    Winner Selection

    Debrief Unselected Participants
    16
    Based on Term of Payment





    Preparation
    Execution
    Contract
    The work should be accomplished within period of
    time
    Lump-Sum
    The work should be accomplished within period of
    time
    Fixed price
    Unit Price

    Cost Plus Fee
    Refers to something that is ready for immediate use
    Turn key
    17
    Based on Period of Contract











    Preparation
    Execution
    Contract

    Single Year

    Multi-Year
    18
    1) Identifying the parties
    2) Description of the goods/services/capital investment
    3) Contract price
    4) Delivery
    5) Inspection by the buyer
    6) Retention of title
    7) Payment conditions
    8) Documents
    9) Liability for late delivery, non delivery and remedies
    10) Limitation of liability for nonconforming goods
    11) Claims in product liability or otherwise
    12) Force majeure
    13) Applicable law
    14) Resolution of disputes
    15) Language of the contract








    Preparation
    Execution
    Contract
    19
    16) Conditions to the entering into force of the contract
    17) Definitions
    18) Notices and communications
    19) Exclusion of headings
    20) Merger
    21) Modification of the contract
    22) Changes in the parties
    23) Assignment
    24) Termination for cause
    25) Insurance
    26) Warranty claims
    27) Void ability of the contract or part or it
    28) Intellectual or industrial property
    29) Taxes
    30) Performance bonds, advance payment, and/or completion bonds

    Preparation
    Execution
    Contract
    END

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