Knowledge Solutions

August 2009 | 59

Leading in the Workplace

By Olivier Serrat
Theories of leadership are divided: some underscore the primacy of personal qualities; others stress that systems are all-important. Both interpretations are correct: a larger pool of leaders is desirable all the time (and superleaders are necessary on occasion) but its development must be part of systemic invigoration of leadership in organizations.

Introduction

Leadership is a complex and contested subject. But there is no doubt that the consequences of modernity throw up unprecedented challenges that beg better understanding of its nature in organizations. More and more, contemporary discussions of leadership in organizations run thus: Leadership is the key that unlocks (or blocks) performance and change. It is a social processsomething that moves people. It is not what leaders do: it is what springs from purposeful relationships. Leadership does not depend on one person but on how groups act together to make collective sense of the situations they confront. From this perspective, leadership in organizations is the process by which individual and team contributions to a shared cause increase (at least) on a par with job-related psychological well-being.
Source: Author.

Early Models of Leadership

Indeed. These days, leadership is more and more defined as the means of influence by which a person enlists the help of others to accomplish tasks of common interest. Of course, this definition has not always held and the literature continues to frustrate: until about 20 years ago, the images associated with leadership were rooted in conflict, that is, moments of crisis or decision when the actions of an individual are pivotal. Early models of leadershipusually Western and borrowed from the military were wont to examine the circumstances in which leaders emerge, and then search for psychological traits. The definite, often heroic endowments they identified typically embraced vision, ideological orientation, charisma, physical vitality and stamina, courage and resolution, intelligence and action-oriented judgment, decisiveness, self-confidence, assertiveness, a need for achievement, eagerness to accept responsibility, task competence, capacity to motivate people, understanding of followers and their needs, skill in dealing with people, trustworthiness, and adaptability.1
1

Only quite recentlythat is, in the last 10 yearshas attention been paid to social distance. What characterizes

Knowledge Solutions

The archetypal qualities desired from leaders are undoubtedly opportune in dire circumstances. However, old paradigm No institution can possibly survive if it trait approaches2 and notions of situational,3 contingency,4 needs geniuses or supermen to manage transactional,5 and even transformational6 leadershipall of it. It must be organized in such a way as which smack of command and control more or less overtly to be able to get along under a leadership cannot serve the miscellany of organizations that need composed of average human beings. leadership in the workplace in the 21st century. Certainly, all Peter Drucker over the world, ordinary people work with remarkable success in extraordinarily challenging circumstances yet do not advertise superhuman characteristics in their leadership styles. The challenges that organizations face in their efforts to perform owe to the rapid spread and connectedness of production, communication, and technologies across the world, and attendant changes in perceptions, expectations, opportunities, requirements, and workforces. In response, from the early 1990s, public sector organizations worldwide launched reforms inspired by President Clintons National Partnership for Reinventing Government, introduced in 1993.7 They continue unabated to this day. Leading Change in the Public Sector,8 released by the Chartered Management Institute in 2003, gave a reality check on the pressures from public reform agendas in the United Kingdom that is quite suggestive of what is still being experienced there as elsewhere.9 Importantly, the research project also presented a sober assessment of what attributes and skills the survey respondents desired from their leaders and saw demonstrated. Table 1 reveals a clear perceived cultural shift in terms of the (then) new focus on delivery and working through partnerships. But Table 2 makes clear that resources and manpower levels were the greatest hindrance on reform. Clarity of vision was placed firmly at the top of the list of desired leadership attributes shown in Table
distant leaders, typically active in politics or the military, is usually quite different from what we identify in the nearby leaders we contact regularly. The latter are frequently perceived as intelligent, original, expert, dynamic, sociable, open, and considerate, for example. This distinction is crucial if we are to realize what is required in normal walks of life. Thankfully, perhaps, the seemingly innumerable traits that leaders are thought to exhibit (admitting also differences by sector) have since been pared into five dispositions: (i) self-confidence, (ii) empathy, (iii) ambition, (iv) curiosity, and (v) self-control. Many organizations still find uses for psychometric assessments inspired by trait approaches, for instance, by means of the Myers-Briggs Type Indicator, even though critiques suggest that such tests construct rather than discover traits, and might encourage surreptitious subordination of individuals to the professed needs of an organization. Situational approaches underscore the context in which leadership is exercised and emphasize that what is needed differs from situation to situation. At one extreme, proponents argue that context determines everything. At the other, they suggest that leaders are able to work in different ways depending on the state of affairs, i.e., adapt their style and patterns of behavior to suit circumstances based on (i) their position power, (ii) the structure of the task, and (iii) their relationship with followers. At heart, both interpretations belittle somewhat the role of followers, who are shepherded into more or less learned subordinate acceptance through a decision process that can range from autocratic to democratic. Under the directive leadership style, leaders take decisions for others and expect instructions to be followed. Under the participative leadership style, leaders share decision making with others and may encourage them to buy into the task, emphasizing the achievement of concrete objectives. Contingency approaches are skeptical that a leader can operate successfully in radically different situations. They suggest that leadership should change when the context changes or that the leader should change the context to ensure that his or her leadership style remains appropriate. Transactional approaches involve trading. They recognize what employees seek from work. They design incentives to accomplish a predetermined goal, make promises, and exchange rewards for aligned efforts. Power is given to the leader to correct and train subordinates when outcomes are not those desired. Transactional leaders are more common than other types of leaders. Transformational approaches are a variant of transactional approachessome see them as a polar oppositethat aim to raise levels of awareness about the significance and value of designated outcomes and arrange ways to reach them, beyond self-interest, for the sake of the organization. Proponents claim that, unlike transactional approaches, transformational approaches are not based on give and take relationships but on the ability of leaders to redesign perceptions and values and change the expectations and aspirations of employees. The four elements of transformational leadership are (i) individual consideration (listening and attending to needs), (ii) intellectual stimulation (sharing cutting-edge information), (iii) inspirational motivation (framing a vision that appeals), and (iv) idealized influence (modeling the attitudes and behaviors one wants to see in others). The mission was to create a government that works better, costs less, and gets results Americans care about. Karen Charlesworth, Petra Cook, and Gene Crozier. 2003. Leading Change in the Public Sector: Making the Difference. Chartered Management Institute. The research project surveyed almost 1,900 public sector managersmostly at middle and junior levelin central government, local government, health, education, the armed forces, the fire service, and the police.

The New Context for Leadership in the Public Sector

7 8

Leading in the Workplace

3, followed by integrity and sound judgment. Yet, the survey respondents reported that the top three qualities their most senior management team demonstrated instead were those of being knowledgeable, strategic, and committed to people. Table 4 reports that the three top desired public leadership skills were communication, engaging employees with a vision of the organization, and creating an enabling culture. But the gap was considerable in all three instances, notably regarding the third. Table 1: Perceived Change in Culture and Values (percent, net change over past 3 years)
Base: 1,890 respondents Focus on delivery targets Forming relationships with strategic partners Accountability Responsiveness to clients Working for the public good Public involvement in service design and delivery Improved client satisfaction Ethics and integrity Influence and involvement of elected authority members Employee satisfaction and motivation All +87 +77 +72 +64 +53 +51 +50 +39 +27 -3 Central Government +85 +76 +64 +72 +58 +43 +55 +34 +19 -2 Local Government +93 +87 +68 +75 +64 +73 +58 +35 +43 -8 Health +88 +75 +78 +72 +59 +45 +54 +37 +30 +2 Education +83 +75 +70 +62 +35 +65 +49 +20 +18 -15 Forces +79 +64 +78 +40 +42 +37 +33 +56 +8 +10

Source: Karen Charlesworth, Petra Cook, and Gene Crozier. 2003. Leading Change in the Public Sector: Making the Difference. Chartered Management Institute.

Table 2: Greatest Challenges Currently Facing Public Sector Managers (percent)

Base: 1,890 respondents Resources and manpower levels Work-life balance Increased job responsibilities Outcomes rather than inputs focus Statutory inspection regimes Level of support from above Career uncertainty Managing innovation and creativity Personal growth and development All 63 43 40 35 28 23 21 18 14 Central Government 55 45 37 38 11 25 30 21 21 Local Government 64 40 36 39 36 20 18 20 8 Health 64 42 44 35 24 23 24 20 15 Education 51 47 41 30 46 24 16 16 13 Forces 79 51 43 27 16 24 22 14 15

Knowledge Solutions

Base: 1,890 respondents Delivering services online

All 9

Central Government 14

Local Government 13

Health 4

Education 8

Forces 4

Source: Karen Charlesworth, Petra Cook, and Gene Crozier. 2003. Leading Change in the Public Sector: Making the Difference. Chartered Management Institute.

Table 3: Key Leadership Attributes Desired and Demonstrated at Different Organizational Levels (percent)
Base: 1,890 respondents Clarity of vision Integrity Sound judgment Commitment to people development Strategic Decisiveness Strong values Knowledgeable Creative and innovative Inspiration Energy Passion Resilience Humility Desired Attributes of Public Sector Leaders 66 52 50 49 46 39 26 25 20 18 14 9 9 6 Demonstrated by Own Most Senior Management Team 35 34 25 36 40 29 26 44 14 8 23 10 24 4 Demonstrated by Own Line Manager 28 39 33 39 23 31 26 41 15 10 27 10 21 11

Source: Karen Charlesworth, Petra Cook, and Gene Crozier. 2003. Leading Change in the Public Sector: Making the Difference. Chartered Management Institute.

Leading in the Workplace

Table 4: Key Skills that Public Sector Leaders Should Possess

Base: 1,890 respondents Communication, including listening, skills Engaging employees with the vision of the organization Creating an enabling culture Formulating and implementing strategy Working effectively in partnership with the wider community Leading change initiatives Team building Developing customer service strategy Developing strong political relationships Leading the innovation process Exploiting the potential of new technologies Managing contracts and procurement projects Desired Skills of Public Sector Leaders 63 62 60 48 48 43 31 24 23 20 18 6 Demonstrated by Own Most Senior Management Team 35 35 27 44 34 36 21 31 33 14 23 23 Demonstrated by Own Line Manager 51 31 34 30 22 36 40 22 20 16 18 16

Source: Karen Charlesworth, Petra Cook, and Gene Crozier. 2003. Leading Change in the Public Sector: Making the Difference. Chartered Management Institute.

Recent developments in theory and practice have emphasized the growing complexity of leadership. Organizations are not machines and should not be treated as such. Since they are communities (of communities), we should want them to share the flexible, resilient, and adaptive attributes that characterize living systems. Learning organizations,10 much as living systems, are able to self-organize, sustain themselves, and move toward greater complexity and order when needed. They can respond intelligently to the imperatives of change without awaiting directives from the outside. Despite the abundance of trust, however, the learning organization is not necessarily a comfortable place for conventional leaders: much of the power resides at the edges of these organizations, and imposed authority (even when subtly disguised) no longer really worksrather, it must be earned. A learning culture is born of beliefs, values, and principles that are shared by people who are committed to one another and to a common goal.11 Therefore, running it requires a powerful theory: many suggest that this should be founded on questions, ideas, tests, and reflections in a wheel of learning.

Where To From There?

10

11

Learning for Change in ADB broadly defines a learning organization as a collective undertaking, rooted in action, that builds and improves its own practice by consciously and continually devising and developing the means to draw learning from its own (and others) experience. See ADB. 2009. Learning for Change in ADB. Manila. Available: www.adb.org/documents/books/learning-for-change/default.asp Such organizations might more appropriately be envisioned as communities of commitment, and certainly not as organizations of command and control.

Knowledge Solutions

Still, keeping the wheel of learning in motionwithout it stalling for too long in one quadrantis no easy matter. In 21st century organizations, certainly in the public sector, that and not much else may then be considered to be the primary task of a leader and his community of servant-leaders.12 Each will The leader is best when people are hardly aware of find different ways of carrying it out, based on the his existence, not so good when people praise his mission of the organization, the distinctive context government, less good when people stand in fear, in which it operates, and the leadership attributes worst when people are contemptuous. Fail to honor and skills that these demandpreferably to foster people and they will fail to honor you. But of a good vision, give constant encouragement, and put on leader who speaks little when his work is done, his view personal examples. But all will ensure as aim fulfilled, the people say: "We did it ourselves." they do so that the constituent members of the Lao Tzu organization become and remain change agile. In an uncertain world, high-performance organizations will be those that continuously renew, reinvent, and reinvigorate themselves.13 To these intents, they will wisely identify, engage, and develop individuals who possess the learning habit and delight in the unknown. They will invest immensely in them and trust them in equal proportions. Leadership will be collective, irrespective of hierarchical position or authority: true leaders will be those who build the organization and its capabilities. Table 5: Toward Systemic Invigoration of Leadership
From Self-isolating Individual Leaders Individual Leaders Cult Control Rules Naivet Similarity Private Interest Inherited Traits and Acquired Skills Winlose Arguments To Self-supporting Leadership Teams Leadership Institutions Cultural Coherence Principles Complexity Diversity Public Service Developed Will Winwin Negotiations

Source: Developed from Cabinet Office. 2001. Strengthening Leadership in the Public Sector. HMSO: London.

12

13

Servant-leaders are seen as humble stewards of their organizations resources. Servant leadership is a philosophy and practice of leadership, coined and defined by Robert Greenleaf. The general concept is ancient, with roots in China (Lao Tzu) and India (Chanakya). Servant-leaders, said Greenleaf, constantly inquire whether the highest priority needs of others are being served. Do those served grow as persons? Do they, while being served, become healthier, wiser, freer, more autonomous, and more likely themselves to become servants? Inevitably, heeding Peter Drucker, each will recurrently ask itself: What is our mission? Who are our clients? What do our clients value? What are our results? What is our plan? These five simpleyet complex and compellingquestions are as essential and relevant today as they were yesterday and will be tomorrow.

Leading in the Workplace

ADB. 2008a. Managing Knowledge Workers. Manila. Available: www.adb.org/documents/information/ knowledge-solutions/managing-knowledge-workers.pdf . 2008b. Culture Theory. Manila. Available: www.adb.org/documents/information/knowledge-solutions/ culture-theory.pdf . 2009a. Working in Teams. Manila. Available: www.adb.org/documents/information/knowledgesolutions/working-in-teams.pdf . 2009b. Learning for Change in ADB. Manila. Available: www.adb.org/documents/books/learning-forchange/default.asp . 2009c. Managing by Walking Around. Manila. Available: www.adb.org/documents/information/ knowledge-solutions/managing-by-walking-around.pdf . 2009d. Understanding and Developing Emotional Intelligence. Manila. Available: www.adb.org/ documents/information/knowledge-solutions/understanding-developing-emotional-intelligence.pdf . 2009e. Managing Virtual Teams. Manila. Available: www.adb.org/documents/information/knowledgesolutions/managing-virtual-teams.pdf . 2009f. Asking Effective Questions. Manila. Available: www.adb.org/documents/information/knowledgesolutions/asking-effective-questions.pdf . 2009g. Building Trust in the Workplace. Manila. Available: www.adb.org/documents/information/ knowledge-solutions/building-trust-in-the-workplace.pdf Robert Greenleaf. 1977. Servant Leadership: A Journey into the Nature of Legitimate Power and Greatness. Paulist Press. For further information
Contact Olivier Serrat, Head of the Knowledge Management Center, Regional and Sustainable Development Department, Asian Development Bank ([email protected]).

Further Reading

Knowledge Solutions

Asian Development Bank ADBs vision is an Asia and Pacific region free of poverty. Its mission is to help its developing member countries substantially reduce poverty and improve the quality of life of their people. Despite the regions many successes, it remains home to two thirds of the worlds poor: 1.8 billion people who live on less than $2 a day, with 903 million struggling on less than $1.25 a day. ADB is committed to reducing poverty through inclusive economic growth, environmentally sustainable growth, and regional integration. Based in Manila, ADB is owned by 67 members, including 48 from the region. Its main instruments for helping its developing member countries are policy dialogue, loans, equity investments, guarantees, grants, and technical assistance. Knowledge Solutions are handy, quick reference guides to tools, methods, and approaches that propel development forward and enhance its effects. They are offered as resources to ADB staff. They may also appeal to the development community and people having interest in knowledge and learning. The views expressed in this publication are those of the author(s) and do not necessarily reflect the views and policies of the Asian Development Bank (ADB) or its Board of Governors or the governments they represent. ADB encourages printing or copying information exclusively for personal and noncommercial use with proper acknowledgment of ADB. Users are restricted from reselling, redistributing, or creating derivative works for commercial purposes without the express, written consent of ADB. Asian Development Bank 6 ADB Avenue, Mandaluyong City 1550 Metro Manila, Philippines Tel +63 2 632 4444 Fax +63 2 636 2444 [email protected] www.adb.org/knowledgesolutions 8