1.2.

Page 1 of 25

JobGrok Premium 1.2.0 Documentation

12/01/2009

1.2.0

Page 2 of 25

Table of Contents
Control Panel How to Get Started Companies Jobs Application Forms Postings Locations Departments Categories Job Types Shifts Contacts Page 3 Page 5 Page 6 Page 9 Page 13 Page 18 Page 19 Page 20 Page 21 Page 22 Page 23 Page 25

1.2.0

Page 3 of 25

Control Panel
The control panel is where links to all of the JobGrok menu options are located. There are also some handy statistics in the accordion to the right of the icons. The global parameters icon for the extension is also located in the control panel screen in the toolbar.

Menu Options
JobGrok was designed for maximum productivity. Links to the menu items have been placed in several locations. Click on the icon in the control panel for any menu option to access that option in JobGrok. Menu options may also be accessed from the Components Menu or the Sub Menu at the top of the component.

1.2.0

Page 4 of 25

Statistics

Top Viewed Jobs

Top ten most viewed jobs listed with the JobGrok component. Also showing number of hits and number of applications.

Top Applied For Jobs

Top ten most applied for jobs in the JobGrok component. Also showing number of hits.

Most Recent Applications

Ten most recent applications in the JobGrok component.

Most Recent Postings

Ten most recent postings in the JobGrok component.

Parameters
The Parameters icon leads to the global configuration parameters for the component. These parameters are set globally for the entire component here but can be set for each individual menu link added for the component in the parameters for that menu item.

1.2.0

Page 5 of 25

How to Get Started

These steps will get you up and running with your first posting: 1. Add a Company 2. Add a Job a. Within the add a Job screen, the following details need to be created in addition to the information youll add to the fields: i. Category ii. Department iii. Shift iv. Job Type 3. Add an Application Form 4. Add a Posting

The following instructions are numbered with the corresponding steps above.

1.2.0

Page 6 of 25

Step 1. Companies
The first thing to do upon install is to add a company or more than one if thats what the site calls for. Companies are the top of the hierarchy in JobGrok. In order to create Jobs, Postings and Applications there must be a Company in place in the tool.

Creating a Company
Creating a company is simple. Click on the company icon from the control panel and

then click the New icon in the toolbar. This will bring up the Company Add page where the details of the company are entered.

1.2.0

Page 7 of 25

Name the company, select the size and revenue from the dropdown boxes, set your Twitter Overrides: Tweet Job Posts is a yes or no option that determines whether or not new posts will be posted to your companys twitter account. Tweet Immediately is a yes or no option that determines whether or not new posts are tweeted immediately or if the tweet goes out after the first visitor visits the postings after they go live. Attach Menu is used to pass the menu item parameter through from your tweet to your site so your posting will include all of your modules. If you leave this drop down unselected, your posting will only include your templates default modules. Twitter Username and Twitter Password are your credentials for your companys twitter account. Tweet is where the administrator enters the text to tweet with each new posting. Available variables are {jobtitle}, {company}, {location}, {location_desc}, {department}, {category}, {category_desc}, {jobtype}, {jobtype_desc}, {shifts}.

and click Save

in the toolbar.

1.2.0

Page 8 of 25

Editing a Company
To edit a company, just select the company using the checkbox for that company and

click Edit

in the toolbar. Make the necessary changes to the company and click

Save

in the toolbar.

1.2.0

Page 9 of 25

Step 2. Jobs
A job only needs to be created once. The job really contains the details of a given job performed in a company such as department, shift, job type, pay and so on. An example of a job in a given company might be a customer service agent in a call center. One job may describe a whole team of agents. Once the job is created it can be used in a posting over and over again.

Creating a Job
To create a job click on the Jobs menu option and youll be taken to the Jobs screen.

Next click on the New icon add screen appears.

in the upper right corner of the screen and the Job

1.2.0

Page 10 of 25

1.2.0

Page 11 of 25

In the Job add screen job details are added for the new job as follows: Title Company Category *

Department *

1.2.0

Page 12 of 25

Shift *

Job Type *

Education Pay Rate o Hide Pay Rate Duration Travel Job Description Preferred Skills

* Note: the admin can add new selections to these drop downs right from this screen.

1.2.0

Page 13 of 25

Once the new job is filled in as desired, click the Save icon upper right corner of the screen.

in the toolbar in the

Step 3. Application Forms

Application forms are created to house job applications. An application form contains the desired elements for each applicant such as education level, job experience and address information. If the sites jobs are the same or similar one Application form may work for every posting. On the other hand a site may have a posting that requires specific fields and one that doesnt. In this case an administrator would create different Application Forms for each posting type.

Creating an Application Form

To create an application form the user must create a menu item using the Menu Manager. Click the New icon in the toolbar and click on JobGrok as the Menu Item Type.

1.2.0

Page 14 of 25

Follow the steps below to complete the Application Form: Determine whether the Application Form should be compact or long and select the corresponding form from the list.

Give the application a title in the Menu Item Details box and set the other option in the box as desired.

1.2.0

Page 15 of 25

Set the Basic Parameters: o Submit Article Any article you would like to appear before the application. o Display Type Tabbed or Sliders depending on your design preference. o Background Color The color for the background of your application.

Set the Component Parameters to determine whether application elements will be displayed or not as well as the titles for certain elements.

1.2.0

Page 16 of 25

Set the desired System Parameters.

Click the Save icon

in the toolbar.

1.2.0

Page 17 of 25

The new Application Form is now ready to take applications for various postings on the site.

1.2.0

Page 18 of 25

Step 4. Postings
Postings is where open positions are posted for Jobs that have already been created in Companies that have already been created. A posting will have a posting date which can be todays date or a date in the future. For future dates, the posting wont be displayed until the future posting date. There will also be a closing date when the posting will be automatically turned off on the front end of the site.

Creating Postings
To create a posting, navigate to the Postings menu option and click the New icon

in the toolbar. When the add postings page comes up: Select the Company and Job title from the drop down lists. Type in the summary for this posting that will be displayed on the site. Select the Posting Date and Closing Date. Select the Contact or create a new contact. Determine Notification preferences.

1.2.0

Page 19 of 25

In the Application Form drop down list determine the application form for this posting. The list of forms that have already been created will be displayed here.

Click the Save icon

in the toolbar.

Locations
The site admin can create as many locations as are needed for the different companies added to JobGrok. Locations are used to tell job seekers where a particular posting is located. Locations will be used when new Postings are created.

Creating Locations

To create a Location, navigate to Locations and click the New icon toolbar. When the add Location page comes up:

in the

Select the Country and Company from the drop down lists. Type in the Location, Location Description and Location Address that will be displayed on the site.

Click the Save icon

in the toolbar.

1.2.0

Page 20 of 25

Departments
The site admin can create as many Departments as are needed for the different companies added to JobGrok. Departments are used to indicate the major high level department the Job is in. Departments will be used when new Jobs are created.

Creating Departments

To create a Department, navigate to Departments and click the New icon toolbar. When the add Department page comes up:

in the

Type in the Department that will be displayed on the site. Select the appropriate Company from the drop down list. Click the Save icon
in the toolbar.

1.2.0

Page 21 of 25

Categories
The site admin can create as many Categories as are needed for the different companies added to JobGrok. The Category for a Job indicates whether the job is in Accounting or Finance for example. The Description may go one step further such as whether the Job in Accounting is in Accounts Payable or Accounts Receivable. Categories will be used when new Jobs are created.

Creating Categories

To create a Category, navigate to Categories and click the New icon toolbar. When the add Category page comes up:

in the

Select the appropriate Category from the Category drop down list. Type in the description. Set whether or not you would like the description to be displayed. Select the appropriate Company from the drop down list.

Click the Save icon

in the toolbar.

1.2.0

Page 22 of 25

Job Types
The site admin can create as many Job Types as are needed for the different companies added to JobGrok. Available Job Types are: Full-Time, Part-Time, Contract or Internship. Job Types will be used when new Jobs are created.

Creating Job Types

To create a Job Type, navigate to Job Types and click the New icon toolbar. When the add Job Type page comes up:

in the

Select the appropriate Job Type from the Job Type drop down list. Type in the Job Type description. Set whether or not you would like the description to be displayed. Select the appropriate Company from the drop down list.

Click the Save icon

in the toolbar.

1.2.0

Page 23 of 25

Shifts
The site admin can create as many Shifts as are needed for the different companies added to JobGrok. A Shift usually indicates days of the week and hours of the job you will be creating. Shifts will be used when new Jobs are created.

Creating Shifts

To create a Shift, navigate to Shifts and click the New icon the add Shift page comes up:

in the toolbar. When

Type in the Shift description. Select the appropriate Company from the drop down list. Click the Save icon
in the toolbar.

1.2.0

Page 24 of 25

Contacts
The site admin can create as many Contacts as are needed for the different companies added to JobGrok. A Contact is someone who needs to be alerted when someone applies for a position with one of the companies within JobGrok. Contacts will be used when new postings.

Creating Contacts

To create a Contact, navigate to Contacts and click the New icon When the add Contact page comes up:

in the toolbar.

Type in the Contact. Type in the Email Address for this Contact. Select the appropriate Company from the drop down list. Click the Save icon
in the toolbar.

1.2.0

Page 25 of 25

For additional assistance, please log on to the forums on our website.