Department Of Technical Education & Training

Technical College Embilipitiya

Maritime & Logistic Management- 2024

Basic Human Resource Management & General Office Administration

(163C001M04)

Human Resource Management Report

Assignment No:01

Name: W.D.D.D Liyanage

Registration No: EB/24/BTA22/1/ 0021

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 Content

1. Introduction of Lanka Sugar Company------------------------------------ 4

2. Basic Office Management Structure----------------------------------------- 5

3. Basic of Human Resources Management---------------------------------- 5

4. HR Department---------------------------------------------------------------- 6

5. HR Planning------------------------------------------------------------------- 7

6. Recruitment-------------------------------------------------------------------- 7,8

7. Selection----------------------------------------------------------------------- 9

8. Hiring-------------------------------------------------------------------------- 9

9. Induction----------------------------------------------------------------------- 9

10. Training & Development Process----------------------------------------- 9,10

11. Disciplinarily Management------------------------------------------------ 11

12. Grievance Process----------------------------------------------------------- 11

13. Staff Welfare----------------------------------------------------------------- 12

14. Conclusion-------------------------------------------------------------------- 13

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Objective of the Assignment

To Gain
Knowledge
&
Understanding
Of the Subject Of
Human Resource
Management

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01.Introduction of Lanka Sugar Company

Selected Organization -Lanka Sugar Company Sevanagala, Sevanagala Unit

Lanka Sugar Company (Pvt) Ltd (LSCPL) is a fully government-owned company under the Ministry
of Plantation Industries and Export Agriculture. The government took over both Pelwatta and
Sevanagala factories through an act under the revival of under-performing enterprises or
underutilized assets, Act No.43 of 2011” on 11th November 2011. The Sevanagala Sugar Factory was
situated in Uva province Monaragala District, Wallewaya Electorate under Thanamalwila Pradeshiya
Sabha and Divisional Secretariate of sevanagala. Sugar Factory In 1986, Sevanagala Sugar Project,
was announced as a company for sugarcane cultivation, sugar production, and distillery unit under
Sri Lanka Sugar Corporation. Sevanagala Sugar Factory Has 1200 employees and its daily sugar
production capacity is 1250 metric tons. And it is now the second-largest sugar producer in Sri Lanka.

Factory Name- Lanaka Sugar Company (PVT) Ltd

Sevanagala

Address- Lanka Sugar Company (PVT) Ltd, Sevanagala,

Sevanagala Unit

Telephone- +94472231381

Ownership- Investment Promotion Board

Commence Date- Laying the foundation stone-1983

Frist Sugarcane grinding-1986.09.14

Number of Employees- Almost 1200

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 02.Basic office management structure

There are mainly four departments.

• HR Department
• Finance Department
• Factory Department
• Agriculture Department

03.Basic of Human Resources Management

Vision:

“Being a highly competent human resource institution”

Mission:

“To provide effective human resources required to achieve human the objectives of an organization
and to maintain human recourses with bright skills and technology within the organization.

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4. HR Department

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 5. HR Planning

Human Resource Planning in Lanka Sugar Company:

• Main Objectives –
▪ Recruiting the right employees for the right job at the right time
▪ Accommodating the most suitable employees in the company
▪ Developing employee commitment
▪ Motivating employees
▪ Enhancing job participation and fostering corporate citizenship
▪ Enhancing job satisfaction
▪ Employee cost control
• Goals –
o Enhancing employee productivity
o Creating employee development
o Improving the quality of work life
o Fulfillment of legal conditions related to employees
o Non-compliance with the terms specified in relation to customers, employees
• Common purpose - To create and retain a suitable and satisfied workforce that contributes to the
success of the organization

6. Recruitment

Recruitment steps in Lanaka sugar company

• Identifying the vacancy

• Writing the job description of the job related to the vacancy
• Search and screening of candidates for selection process (Internal or External)
• Conducting interviews for candidates
• Choosing the best one
• Make an Offer
• Hiring the new employee

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 Two types of recruitment:

1. Internal sources of Recruitment

▪ Succession plan
▪ Intranet
▪ Employee referrals

2.External sources of recruitment

▪ Job posting
▪ Government gazette

An advertisement published for the external recruitment:

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 7. Selection

Interviews are the main selection method in Lanka sugar company.

8. Hiring

There are four ways to recruit in Lanka Sugar Company:

• Daily rent
• Trainees
• Casual worker
• Contract basis
• Permanent

9. Induction

To familiarize newly hired employees to the company:

• Introducing the working order

• Introducing the rules and regulations of the company
• Introduction of responsible person
• Adaptation to the company environment
• Rel-specific training

10. Training & Development Process

Internally and corporately, employees undergo constant training. Training and development
programs in Lanka sugar company.

• Field Training Programs - PLA 01

• Work Place Safety & Usage of PPE Training Program
• Labor Department Training Program
• IT Training Programs
• Operation & Maintenance of Hydraulics & pneumatics Systems Training Program

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• Training Workshop for Engineering Training Program
• NAITA Training Program (NVQ Level 3&4)
• Boiler Operation Training Program
• FIRE Training Program
• Factory Automation (PLC) Training Program

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 11. Disciplinarily Management

It involves developing, implementing and maintaining an appropriate disciplinary system for the
purposes of correcting the behavior of employees in accordance with the rules established by the
organization.

Disciplinarily action taken in Sri Lanaka sugar company:

• Verbal warning
• Writing warning
• Transfer of work place
• Penalty / Recovery of damages
• Demotion
• Dismissal
• Cessation of salary increments
• Stoppage of work

12. Grievance Process

Employee grievance redressal methods in Lanaka sugar company:

• Formal grievance redressal procedure

• Immediate superior
• Administrative committees
• Joint committee methods
• Counseling

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 13. Staff Welfare

Incentives and other indirect benefits to employees as well as farmers associated with Lanka sugar
company:

• Scholarship assistance
• University aid
• Funeral aid
• Insurance facilities
• Transportation facilities
• Restaurant facilities
• Quarters facilities
• Sugar rations
• Health facilities
• Dividends
• Annual salary allowances
• Disaster loan facility

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 14. Conclusion

• There are mainly four departments and we were monitoring the HR department and the Factory
department. I had studded more information in the about HR department.

• Mainly sugar is produced and in addition products and in addition products such as Co2, CH2CH2OH are

also produced.

• As the previous General Manager has retired, no General Manager has been appointed in this company at present.

• This organization is largely a profit-making organization and its main purpose is to improve the social welfare of

the people.

• The electricity required for this institution is not obtained from outside and the electricity required by the high heat

from the combustion of coal and the turbines are operated and electricity is produced. This is an energy saving

method and is more cost effective.

• The absence of a training and development department in these institutions is a big shortcoming, so I suggest the

establishment of a training and development department. ▪

• Since training programs are conducted only in the form of sermons, I suggest that it is appropriate to organize

training programs using practical activities.

• The theoretical things learned about the human resource management department are implemented in Lanka sugar

company.

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 Reference****

• HR Manager (Training & Development Officer): Mr. A.B Asanka Iroshan

• Lanka Sugar-Introduction
• Sevanagala -Home (lankasugar.lk)
• www.facebook.com/people/Lanka-Sugar-Sevanagala

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