Openings: Job Roles and Responsibilities

Deadline: 29th November, 2024

1. Virtual Assistant with Lead Generation Expertise

Title: Virtual Assistant (Lead Generation Specialist)

Employment Type: Remote (Lagos Worksite)

Role
The Virtual Assistant (VA) with Lead Generation Expertise is responsible for identifying, qualifying, and
nurturing leads that contribute to the growth of the organization. The VA supports the sales and marketing
teams by performing administrative tasks, researching potential clients, and managing lead generation
campaigns to drive customer acquisition and revenue growth.

Key Responsibilities

1. Lead Generation and Research

• Identify potential clients through online research, social media platforms, and databases.
• Use tools like LinkedIn Sales Navigator, Google, and CRM systems to find and compile contact details
of decision-makers.
• Analyze market trends to identify new lead opportunities in targeted industries.
• Develop and maintain an updated database of qualified leads.

2. Campaign Support
• Design and execute email outreach campaigns to engage prospects.
• Monitor campaign performance metrics such as open rates, click-through rates, and responses.
• Assist in creating personalized email templates and follow-up sequences.
• Collaborate with the marketing team to align campaigns with organizational goals.

3. CRM and Data Management

• Input, track, and manage leads in CRM software.
• Ensure data accuracy and regularly update lead status in the database.
• Generate weekly and monthly reports on lead generation activities and outcomes.

4. Prospect Nurturing
• Qualify leads by understanding their needs and matching them to the organization’s offerings.
• Maintain consistent communication with prospects via email, calls, or chat to nurture relationships.
• Schedule appointments or calls between potential clients and sales team members.

5. Administrative Support
• Organize and manage calendars for lead-related activities.
• Provide support in preparing presentations, proposals, and other client-facing materials.
• Handle inquiries or feedback from potential clients professionally and promptly.
Qualifications and Skills Required:

Educational Background:

• Bachelor’s degree in Business Administration, Marketing, or a related field (preferred but not
mandatory).

Experience:
• Proven experience in lead generation, sales, or virtual assistance.
• Familiarity with tools like CRM software (e.g., HubSpot, Salesforce), email marketing platforms, and
lead generation tools.

Skills:
• Communication: Strong written and verbal communication skills for engaging prospects
professionally.
• Research: Proficient in internet research and identifying relevant prospects.
• Organizational Skills: Ability to manage multiple tasks and maintain meticulous records.
• Technical Savvy: Familiarity with tools like LinkedIn Sales Navigator, ZoomInfo, Slack, and Google
Workspace.
• Analytical Thinking: Capable of analyzing lead data to improve processes and outcomes.
• Self-Motivation: Proactive, disciplined, and capable of working independently with minimal
supervision.

2. Title: Billing and Accounts Specialist (with RFP Coordination)

Employment Type: Remote (Lagos Worksite)

Role
The Billing and Accounts Specialist with RFP Coordination ensures accurate financial transactions, timely
billing, and effective management of accounts while supporting the preparation, submission, and
coordination of Request for Proposal (RFP) responses. This dual role bridges financial management and
business development to drive organizational success.

Key Responsibilities:

Billing and Accounts Management

1. Billing and Invoicing:
o Prepare, review, and issue invoices to clients in a timely manner.
o Ensure accuracy of billing details, compliance with contracts, and adherence to payment
terms.
2. Accounts Reconciliation:
o Reconcile accounts receivable and payable to ensure financial accuracy.
o Investigate and resolve discrepancies in billing or payments.
3. Payment Tracking and Collections:
o Monitor accounts for overdue payments and follow up with clients as needed.
o Prepare aging reports and recommend action plans for outstanding receivables.
4. Financial Reporting:
o Assist in generating monthly financial statements and reports for management.
o Support the finance team in budget planning and forecasting.
RFP Coordination
1. RFP Identification and Monitoring:
o Track and identify relevant RFP opportunities that align with the organization’s capabilities
and goals.
o Maintain a calendar of RFP deadlines, pre-submission requirements, and other milestones.
2. Proposal Preparation:
o Collaborate with internal teams to gather financial data, certifications, and compliance
documentation for RFP submissions.
o Format and compile proposal responses to meet RFP requirements, ensuring accuracy and
professionalism.
3. Coordination and Submission:
o Act as the primary point of contact for RFP inquiries and communications.
o Submit completed RFPs on time, adhering to submission guidelines.
4. Post-Submission Follow-Up:
o Track the status of submitted proposals and communicate updates to stakeholders.
o Prepare debriefs on RFP outcomes to improve future responses.

Cross-Functional Support
• Collaborate with business development and finance teams to align billing practices with client
contracts.
• Provide insights on financial data for pricing strategies and RFP responses.
• Support audits by ensuring proper documentation and compliance with financial regulations.

Qualifications and Skills Required:

Educational Background:
• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Professional certification (e.g., ICAN, ACCA) is a plus.

Experience:
• 3-5 years of experience in billing, accounts management, or a similar role.
• Experience with RFP coordination or business development processes is highly desirable.

Technical Skills:
• Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Excel.
• Familiarity with project management tools for tracking RFP milestones.
• Knowledge of financial regulations and compliance standards.

Core Competencies:
• Attention to Detail: Precision in financial transactions and RFP documentation.
• Time Management: Ability to manage tight deadlines for billing cycles and RFP submissions.
• Analytical Thinking: Strong problem-solving skills for financial discrepancies and proposal
requirements.
• Communication: Clear and professional written and verbal communication skills for client and
stakeholder interactions.
• Team Collaboration: Ability to work cross-functionally with finance, sales, and operations teams.
3. Marketing and Social Media Specialist (Preferably with Web Design Experience)
Title: Marketing and Social Media Specialist
Employment Type: Remote (Lagos Worksite)

Role
The Marketing and Social Media Specialist drives brand awareness, engagement, and customer
acquisition through creative marketing strategies, impactful social media campaigns, and effective
content creation. With web design experience as an advantage, the specialist ensures cohesive branding
and functionality across digital platforms.

Key Responsibilities:

Marketing Strategy and Campaigns

1. Develop and execute marketing strategies aligned with organizational goals.
2. Plan and coordinate online and offline campaigns to promote products, services, and events.
3. Collaborate with internal teams to produce compelling marketing materials.
4. Analyze campaign performance and adjust strategies for optimal results.

Social Media Management

1. Manage and grow the organization’s presence on platforms such as Facebook, Instagram, Twitter,
LinkedIn, and YouTube.
2. Create, schedule, and publish engaging content (posts, stories, reels, etc.).
3. Monitor social media trends, competitors, and audience insights to inform content strategies.
4. Engage with followers, respond to comments, and handle inquiries promptly.
5. Use analytics tools to measure the success of campaigns and generate reports.

Content Creation
1. Write and design content for social media, email newsletters, blogs, and marketing materials.
2. Produce and edit multimedia content, including images, videos, and graphics, for online
campaigns.
3. Ensure all content aligns with brand voice, tone, and style guidelines.

Web Design and Digital Presence (Preferred)

1. Assist in designing and maintaining the organization’s website for optimal user experience and
functionality.
2. Update web content, banners, and landing pages to align with marketing campaigns.
3. Work with developers or use platforms like WordPress, Wix, or Squarespace to implement
changes.
4. Optimize website for SEO to drive organic traffic and improve search rankings.

Branding and Consistency

1. Ensure consistent branding across all marketing channels and materials.
2. Maintain a strong, professional, and appealing digital presence for the organization.

Qualifications and Skills Required:

Educational Background:
• Bachelor’s degree in Marketing, Communications, Digital Media, or a related field.
Experience:

• 2-4 years of experience in marketing, social media management, or a related role.

• Experience with web design or basic knowledge of platforms like WordPress, Wix, or HTML/CSS is
preferred.

Technical Skills:
• Proficiency in social media management tools (e.g., Hootsuite, Buffer).
• Familiarity with graphic design tools (e.g., Canva, Adobe Creative Suite).
• Basic knowledge of SEO and analytics tools (e.g., Google Analytics, SEMrush).
• Video editing and content creation skills are an advantage.
• Understanding of email marketing platforms like Mailchimp or Constant Contact.

Core Competencies:
• Creativity: Ability to create engaging and innovative content.
• Attention to Detail: Ensures accuracy and professionalism in all outputs.
• Analytical Thinking: Measures and evaluates campaign performance effectively.
• Time Management: Handles multiple projects and meets deadlines.
• Communication Skills: Excellent verbal and written skills for engaging audiences and crafting
messages.

Send a short WhatsApp message and detailed CV to ‘Talent Engagement Team’ on 07084725611