FSKTM PG PRE-VIVA APPLICATION PROCEDURE 2021 (1)

PRE-VIVA APPLICATION PROCEDURE FOR MASTER AND PHD BY RESEARCH
FACULTY OF COMPUTER SCIENCE AND INFORMATION TECHNOLOGY
The purpose of the pre-viva session is to ensure that the postgraduate thesis is relevant
and has the required academic results and adheres to the UTHM thesis writing format.
The pre-viva session for FSKTM postgraduate students serves as the final oral assessment
for postgraduate students (faculty level) before submitting the thesis draft to the UTHM
Graduate School for MSc / Ph.D. Viva Voce. This document is provided to guide both,
academic staff and postgraduate (research) students on the pre-viva application
procedure and process at FSKTM.
PROCEDURE AND PROCESS

1. The pre-viva session is compulsory for all postgraduate (research) students (Master
and PhD).
2. The application for the pre viva session requires nomination from supervisor. Note
that the student is required to submit a complete thesis draft before he/she is
eligible to present his/her work in the pre-viva session.
3. The supervisor needs to provide the committee with the following details:
a) Student’s Name
b) Student’s ID Number
c) Research Title
d) Supervisor’s Name
e) Two (2) Examiners
f) Proposed Date and Time
The nominated examiners should hold at least Associate Professor position

for him/her to assess any candidate for PhD program.
The supervisor should discuss with both examiners about the appropriate
time and date for the pre-viva session. The committee will not entertain the
pre-viva application if the above details are incomplete.
4. Examiners shall provide necessary recommendations to improve the content of

thesis draft (e.g. research findings, data analysis, and thesis structure) without
changing the main direction of the research.
5. The thesis draft may be rejected by the examiner if the thesis consists of fatal
weaknesses in research design and data analysis and / or insignificant findings and
/ or most of the material reported in the thesis is obtained from other sources.
6. A student needs to submit the thesis draft to the faculty at least THREE (3) weeks
prior to the actual date of the pre-viva session.
7. Any postgraduate student who fails the pre-viva session is required to repeat the
pre-viva session after the thesis amendment has been made.
8. The thesis draft should consist of:

a) Abstract
b) Background of Study
c) Problem Statement
d) Research Objectives / Research Questions
e) Scope of Study
f) Literature Review
g) Methodology and Research Design
h) Results and Discussion
i) Conclusion and Recommendation
j) References
9. The thesis draft MUST be submitted with a report of similarity index (i.e. Turnitin)
of less than 30%
10. Each candidate is given 20 minutes to present the thesis draft followed by 60
minutes Q&A session.
11. The candidate needs to correct the thesis draft as per examiners’ feedback and
suggestions given during the pre-viva session. The following forms are applicable:
a) Draft Thesis Correction Verification (UTHM.FSKTM/UPS-18/2021)
b) Draft Thesis Correction Feedback (UTHM.FSKTM/UPS-19/2021)
12. The candidate MUST submit the amended thesis draft when submitting an
application for viva. The submission shall include an attachment of corrective
actions taken in the amendment process.
13. Work process flow chart

Pre- V iva A pplication Procedure
for M aster and PhD by R esearch
Facult y of Com puter Science and I nfor m ation Technology
Start
T he supervisor ensures the thesis draft is

ready for assessment
Students fill out a pre-viva application form
T he supervisor completes and confirms the T he postgraduate unit obtained

pre-viva application form from the student: approval from JKPSF
a. T he supervisor ensures that the thesis
draft is ready for the evaluation process in
terms of content and writing format.
T he postgraduate unit manages
b. T he supervisor nominates T WO (2) the pre-viva implementation
panels for evaluation and expected date process (i.e. appointment letter,
venue, evaluation form)
c.Provide a thesis draft similarity report
d. T he supervisor provides a signature as
confirmation T he postgraduate unit informs
the pre-viva results to students
No and supervisors after receiving
Submit pre-viva application form, thesis confirmation from JKPSF
draft, and similarity report to the Yes
Postgraduate U nit
Candidates need to correct the

T he Postgraduate U nit confirms receipt of thesis draft according to the
applications for pre-viva feedback and suggestions from
the examiners during the pre-viva
session
pre-viva application form

filled in completely? END
UTHM.FSKTM/UPS-20/2021
FAKULTI SAINS KOMPUTER DAN TEKNOLOGI MAKLUMAT

UNIVERSITI TUN HUSSEIN ONN MALAYSIA
PRE-VIVA APPLICATION FORM

A. STUDENT
Student’s Name : ______________________________________________________________________
Matric No : ______________________________________________________________________
Contact No : ______________________________________________________________________
E-mail address : ______________________________________________________________________
Thesis Title : ______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Sem/Session : ______________________________________________________________________
B. SUPERVISOR
Supervisor’s :
Name ______________________________________________________________________
:
………………………………………………………….
Signature & stamp
Supervisor : ______________________________________________________________________
Remarks ______________________________________________________________________
Examiner : (1) __________________________________________________________________
(2) __________________________________________________________________
Expected pre- : ______________________________________________________________________
viva date
C. FOR OFFICE USE
Date received : ______________________________________________________________________
Venue : ______________________________________________________________________
Pre-viva date : ______________________________________________________________________
UTHM.FSKTM/UPS-20/2021
Notes for the applicant

1. Students are responsible for reviewing the thesis format according to the latest
UTHM Thesis Writing Guidelines.
2. Students are required to send three (3) copies of thesis draft and
UTHM.FSKTM/UPS-19/2021 form to the faculty for pre-viva purposes.
3. Thesis draft must be submitted to the faculty THREE (3) WEEKS before the pre-viva
date.
4. The appointed examiner shall hold at least the position of Associate Professor to
evaluate any Ph.D. program.
5. Supervisors should discuss with both examiners to confirm the date and time for the
pre-viva session (pre-viva applications will not be processed if the pre-viva date and
time have not been confirmed).
6. Please send this application form to the FSKTM postgraduate unit.

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PRE-VIVA APPLICATION PROCEDURE FOR MASTER AND PHD BY RESEARCH

FACULTY OF COMPUTER SCIENCE AND INFORMATION TECHNOLOGY

PROCEDURE AND PROCESS

The nominated examiners should hold at least Associate Professor position

4. Examiners shall provide necessary recommendations to improve the content of

8. The thesis draft should consist of:

13. Work process flow chart

T he supervisor ensures the thesis draft is

Students fill out a pre-viva application form

T he supervisor completes and confirms the T he postgraduate unit obtained

Candidates need to correct the

pre-viva application form

FAKULTI SAINS KOMPUTER DAN TEKNOLOGI MAKLUMAT

PRE-VIVA APPLICATION FORM

Notes for the applicant

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