Spring Fair 2025 NEC, Birmingham, UK Marketing Circular

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10.09.

2024

FS-I/5/2024-ADMN-ITPO Spring Fair, Birmingham, UK/2025

Dear Ma’am/ Sir,

Sub.: Participation in Spring Fair, Birmingham, UK/ 2025 (2 nd -5th Feb.2025)


through ITPO

Greetings from India Trade Promotion Organisation

We are pleased to inform you that ITPO is organizing India’s national


level participation in the ‘Spring Fair, Birmingham, UK 2025-B2B’ scheduled to
be held at NEC Birmingham during 2nd -5th Feb. 2025. The product profile of
this fair includes Gems & Jewellery, Gifts, Handicrafts & Handlooms, House
wares, Multi services, etc.

2. The UK has been home to Spring Fair for 73 years. The programme will
connect the Spring Fair exhibitors with various buyers, pre-show for high value
meetings. Browse, feel and experience what’s new within home, gift and
fashion, make long lasting connections and recharge your retail know how for
the important year ahead. This live event is held across 4 days in February at
the NEC Birmingham, with its central location making it easily accessible for
both UK and international visitors.

3. The rentals (participation fees) would be Rs. 63,500/- per sqm. Each
9sqm/6sqm stand will come fully equipped, and include:

• Full shell stand build


• 1 x table
• 2 x chairs
• 6 x shelves
• 2 x spotlights
• 1 waste bin
• Name board fascia
• Website exhibitor profile
Visa recommendation etc., without shipment facility
4. Application form and rules & regulations are attached herewith.

5. For further clarification, please feel free to forward your queries by e-


mail to [email protected] or WhatsApp to 9717665168.

6. Your prompt action will help us in planning Indian section in


International Pavilion in a more efficient and effective manner to make your
participation fruitful and memorable.

7. Thanking you in advance for your cooperation.

Sd/-
Srishti Jain
Dy. Manager, ITPO
Spring Fair, Birmingham, UK/2025

As the leading Fashion & Gifts tradeshow in Europe, Spring Fair provides
business expansion opportunities and provides solutions for fashion & gifts
related world issues.

Venue NEC, Birmingham


Date 2nd – 5th Feb. 2025 (4 days)

Visitors expected nearly 8,000+ visitors and 1,200+ exhibitors


Display profile Gems & Jewellery, Gifts, Handicrafts & Handlooms,
House wares, Multi services
Participation Fee (min 6 or 9 sqm.) (No GST applicable)
(Tentatively) Shell scheme- Rs. Rs. 63,500/- per sqm

2. The package includes Visa recommendation etc., without shipment


facility and :

• Full shell stand build


• 1 x table
• 2 x chairs
• 6 x shelves
• 2 x spotlights
• 1 waste bin
• Name board fascia
• Website exhibitor profile

3. Additional furniture, connections and secondary wiring works, main


water supply and additional piping works as well as the water charges shall be
additionally chargeable.

4. Contact Person Srishti Jain, Dy. Manager


[email protected]
9717665168

5. Booking amount: Full payment through RTGS


- Booth allocation will be made on first come first served basis only.

6. Last Date of application: 16 th September 2024


7. Bank details for RTGS/ NEFT:

Beneficiary India Trade Promotion Organisation


Name
Bank Name HDFC Bank Branch Address: G-3/4, Surya Kiran Building, 19,
Kasturba Gandhi Marg, New Delhi-01
Account No 00031110005078
Type of Saving
Account
IFS Code HDFC0000003
ITPO’s PAN AAATI2955C
ITPO’s TAN DELI05549F

8. Exhibiting at Spring Fair, Birmingham, UK 2025 will provide you with an


unrivalled opportunity to meet and engage with buyers and potential business
partners from across the world.

9. Application Form may be sent to:

Ms. Srishti Jain, Dy. Manager


India Trade Promotion Organisation
Room no. 16, IIIrd floor, New Admin Block, Gate no. 9, Bharat Mandapam, New
Delhi- 110001(India)
Tel: 9717665168
Email: [email protected]
INDIA TRADE PROMOTION ORGANISATION

Spring Fair, Birmingham, UK/2025


02nd-05th February, 2025

Application form for participation

1. Name of the applicant:

2. Address:

3. Phone (Mobile):

4. Fax (with ISD/STD code :

5. e mail :

6. PAN (mandatory, attach photocopy):

7. TAN (mandatory, attach photocopy):

8. GSTIN (mandatory, attach photocopy):

9. Import Export Code (IEC) (mandatory, attach photocopy):

10. Contact Person

Name:
Designation:
Email:
Mobile:

11. Space requirement (both in terms of no. of booths and respective sqm) :

12. Payment details:

RTGS/NEFT (UTR) …………………. Dated……………………….


Rs………………….. favouring India Trade Promotion Organisation, New
Delhi.

13. Products to be displayed along with HSN code ……………………..

Signature of authorized representative of the firm

Place:
Date: Name & designation
(Company Seal)
Spring Fair, Birmingham, UK 2025

Brief Rules and Regulations for Participation in Fair

1. Space Booking:

Application in prescribed form for participation in Spring Fair, Birmingham,


UK 2025 is to be submitted for stands of 9 or 6 sqm or in multiples thereof.

2. Allotment of space to the Participants:

Booking of stands with full payment through NEFT/ RTGS in India Trade
Promotion Organisation (ITPO) bank account needs to be made. The bank
details are given in the Fact Sheet. Booths will be allotted on first-come first-
served basis for which the order of remittance of booking amount to ITPO’s
bank account shall be considered. The stands will be allotted only upon receipt
of full payment in respect of the space rent and satisfactory proof of deposit of
TDS, in case TDS is deducted. Submission of application for booking of space
does not automatically confer a right for allotment of space. Approval of
application for space will rest with ITPO.

3. Refund of Participation Fee:

a. Cancellation request made 45 days or less before start of the event (the
start day will not be included), 100% application money deposited will be
forfeited, irrespective of the date of allotment of stall.

b. Cancellation request made between 45 days and 90 days before the start
of the event (the start day will not be included), 50% of the application money
deposited will be forfeited, irrespective of the date of allotment of stall.

c. Cancellation request made before 90 days of the start of the event (the
start day will not be included), 100% of the application money deposited will
be refunded, irrespective of the date of allotment of stall.

d. Refund of participation fee will be considered in case of non-availability of


space, rejection of application or in the event of cancellation of participation of
ITPO due to unforeseen circumstances.
e. If the event is dropped by ITPO due to any unforeseen reasons, no
interest shall be payable by ITPO on the advance/ complete participation fee
deposited by the prospective participant.

4. Visa Recommendation:

a. ITPO, as a trade promotion organisation, will provide necessary


assistance to the representative(s) of the participating company by way of
issuing recommendation letter(s) to the concerned Mission for obtaining
visa.
b. ITPO shall not be liable in case the concerned Mission of the host/
transit country denies visa to the representative(s) of the participating
company for any reason.
c. Since ITPO, on behalf of the participating company, has already
committed for certain financial bindings by way of booking of space,
construction/ decoration of stands/ booths, catalogue entry, general
publicity support etc., it will not be able to consider any refund on
account of denial of visa/ delay in receipt of visa.
d. Visa recommendation letter will be issued only in favour of the Chief
Executive/ Proprietor/ Senior Level Officer dealing with exports of the
company so that on-the-spot decision can be taken by them.

5. Liability and Insurance:

It is the responsibility of the exhibitor to insure the goods exhibited against all
risks in connection with transportation, setting-up and dismantling after the
exhibition, in particular against damage, theft etc. The exhibitor shall be liable
to compensate the organiser for any damage caused by it to the exhibition
space rented, stand material, electricity, water and sewage systems or any
other property of the organiser. The India Trade Promotion Organisation (ITPO)
does not accept any liability for loss of or damage to the goods exhibited or
other valuables which belongs to the exhibitor, including loss or damage due to
water, fire, explosion, whirlwinds, lightning, flooding or other instances of force
majeure, damage or injuries inflicted on the exhibitor, its representatives and
other persons employed by it or invited by it, irrespective of the cause of such
injuries or damage. In particular, the India Trade Promotion Organisation
(ITPO) accepts no liability for damage to exhibition goods or their removal in
cases where use of the decorating department was made. With its acceptance
of the conditions of participation, the exhibitor explicitly releases India Trade
Promotion Organisation (ITPO) and firms acting on its behalf from any rights of
recourse whatsoever on the part of third parties. No right to claim damages
exists.

6. Transportation:

Transportation work on the exhibition grounds will be undertaken by a firm


appointed by the organiser. Accordingly, this firm will take over transportation
of goods/ objects delivered by the exhibitor or its forwarders at the boundary of
the exhibition grounds and continue their transportation on the exhibition
grounds. The exhibition management will not accept delivery of any
consignments and does not accept any liability for loss or incorrect delivery.
The costs of the firm authorised to undertake transportation on the exhibition
grounds are to be paid by the exhibitors to the transportation firm directly.

7. General:

a. Only goods of Indian origin will be allowed for display.

b. In the event of postponement/ abandonment/ cancellation of the Fair/


Exhibition, or in case of exhibits not being displayed due to any reason beyond
the control of the ITPO, it shall not be liable for any financial or non-financial
loss or liability.

c. The space allotted to the approved participants is to be exclusively used


by them for display of their exhibits as approved by ITPO. Sub-letting of space
is not permissible. Violation of this clause may lead to cancellation of space
allotted, forfeiting of space rent etc., paid to ITPO and debarring the participant
from any future participation in ITPO’s event.

d. In case of default of any payment due from the participants, ITPO


reserves the right to debar them from participation in ITPO’s fairs in India and
Abroad and take appropriate legal action as per Indian laws.

e. Any dispute or differences arising out of these terms and conditions of


participation shall be referred to the Chairman & Managing Director (CMD) of
India Trade Promotion Organisation (ITPO) whose decision shall be final and
binding on both the parties.

f. The terms and conditions of participation shall be subject to the


jurisdiction of courts in New Delhi.
8. Visa recommendation letters are issued to the representatives of the
exhibiting company only. Visa recommendation letters are issued for one (1)
person for booth size less than 9sqm, two (2) persons for 9sqm/12sqm booth
and three (3) people for booth size 15/18 sqm. Additional visa recommendation
request may be entertained depending on the size of booth above 18sqm.
(Self attested copies of Passports, IEC, GST, PAN & TAN to be provided)

9. Final Provision:

With its registration for participation, the exhibitor accepts in full as legally
binding the General Conditions of Participation as well as house and grounds
rules in force at the exhibition venue. Additional agreements, special
permissions or other kinds of arrangements require the written consent of the
organiser/ India Trade Promotion Organisation (ITPO).

I / We hereby accept the above Rules & Regulations / Terms &


Conditions of participation.

Signature of Authorized Representative of the firm

Place:
Date: Name & designation
(Company Seal)

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