PROJECT IMPLEMENTATION

CLIENT: NAGARJUNA GROUP

NAGARJUNA GROUP ERP
 SAP
 ORCLE FINANCE
 BAAN
 JD EDWARDS
 PEOPLE SOFT
 The review of all the packages with the help of consulting firms.
 They consider – Cost of implementation to consulting firm, features,
and Hardware requirements.
 Before going for SAP the area looking.
BPR: Business processing Reengineering (This is optional)
BPR: Outside consulting
NUMBER OF DEPARTMENTS: In SAP we called as functions.
 PURCHASES Outside they study each & every process
 STORES
 PRODUCTION
 MARKETING They suggest ways to do jobs effectively
 ACCOUNTS
 COSTING
 BPR persons will give information to the SAP development.
 ERP and BPR both are independent.
 BPR only optional.
ERP CONSULTING FIRMS:
 WIPRO
 SIEMENS
 MBT
  INTEL
CONSULTING FIRM:
INTEL: They are decided to go for Intel consulting.
LAND SCAPE :( work environment)
1. Development environment Quality assurance Production
environment (Testing environment)
2. Development environment Production
 It is 2 structures or 3 structures in Development environment.
CLIENT: Sand box
Configuration (Golden client)
Development Testing
QUALITY ASSURANCE ENVIRONMENT: Quality testing only one client to
enter day-to-day data. (Line data)
SAND BOX:
1. Transportation facility is not available.
2. Creating no. of scenarios in sand box options in sand box.
3. Give multiple scenarios in sand box.
Ex: depreciation.
Book depreciation------ Cost depreciation both is not required
Income depreciation--- Group depreciation
4. Configuration client required scenarios.
5. Advantage of sand box to choose whatever the requires.
CONFIGURATION CLIENT;
 Mapping clients requirements in SAP
 Transportation facility is possible.
 Transport to development testing client.

DEVELOPMENT TESTING:
 Testing will be done by company people.
  Customization entry will be transferred from configuration client to
quality.
 Customization will be rectified in configuration client.
 In quality testing, they do finally testing here. That is called UAT (user
acceptance testing)
 Integration also will be tested through in quality testing.
 In development testing also they do integration testing.
PRODUCTION CLIENT: Transferred to production client.
 No. of companies not go for 3 work environment. (It is very expensive)
 They go for 2-work environment.
Ex: Development environment Production environment
 Only they decide the work environment like 2&3.
 They are go for hardware sizing.
HARDWARE SIZING:
 IBM/HLL
 Consulting firm technical people will help nagarjuna to decide
hardware sizing.
 Nagarjuna(client) INTEL (consulting firm)
A. Buy SAP package firm SAP India Bangalore:
 Present version – ECCG (ERP control component)
 Cost of package based on no of users licenses.
 Present cost 1.25 lakhs per user.
 Annual maintenance contract (AMC) 17% of the package cost.
 OSS(online support system

B.TEAM FROM NAGARJUNA INTEL

They want to implement 1st page FI/CO/MM/SD/PP Modules
Project manager —1 1. Project manager
Account persons ---3 2. FI consultant
Costing persons ---3 Core team 3.CO consultant
Purchase team ----3 members 4.MM consultant
Sales team ---3 5.SD consultant
Production team —3 6.PP consultant
IT persons ---3 7. ABAP programmers
8. BASIS administration

1ST person hers senior consultant will go 10 days. He guides the junior
consultant. Senior consultant (to go live)

STEERING COMMITTEE: It means members from nagarjuna side and intel

side. They meet frequently to review the progress of the project and resolve
the issues.
A. The basis person copies the SAP package and give number for
development environment purpose and create user ID,s for
consultants.
B. Project manager creates projects name in SAP and specifies the
planned date of start and end and actual date of start. He specifies
team members of in that project. And also allocate scope to respective
functional consultant in the project.
C. Nagarjuna core team members prepares as is process and their
requirements in SAP
D. Base on as is process to be prepare in SAP---by intel consultant
E. Then they prepare GAP analysis report-by intel consultants.
Requirements by company.
HOW TO SOLVE GAPS:
EX: Work around, ABAP programmers, user exits, and validations, write to
SAP the requirement.
F. Configuration by intel consultants:
1. Not to allow companies core team members to sit with consultant.
2. Not to allow SPRO authorizations to company cote team members.
G. Testing by nagarjuna core team members.
H. Rectify customization based on company core team.
I. Customization document— by consultant.
J. User document—by company core team members.
K. Customization training to company core team members by consultant.
L. User training by company core team members to their users.
M. Fix GO line data.
Cut over activities like—masters prepared—GL master, vendors,
customers, assets, material, tan codes, TDS codes, excise chapter, ID
maintenance rates.
 Transport customization request from quality assurance testing client.
 To production or from development to production.
 Create no. range intervals in production client.
 Master uploading, Balance uploading.

N. GO LIVE & SUPPORT:

 Enter day to day transaction in production client is called as GO live
data.
 Support users by having help desk.

O. ROLL OUTS:
Big companies like BHEL, IOC. These companies having no. of
locations. In the beginning they go for 10 locations GO line. After 2 to 3
months activate SAP in other locations also.(ROLL OUT). These whole process
called “ASAP methodology”
ASAP METHODALOGY: (Accelerated SAP methodology)
These is 5 phases
 Project preparation.
 Business blue print.
  Realization.
 Final configuration.
 GO live & support
PROJECT PREPARATION:
 Objects & Scope of project.
 Which business process to map in to SAP
 Ex: make to stores (MTS), Purchase to pay(PTP), Order to
cash(OYC)
 Which modules is use like FI/SD/MM/PP in the 1st phase.
 Objects & scope of project.
 Big-bag implementation or phased implementation. Project steering
committee.
 Decide on the project organization structure and identify the members
who would be on the steering committee.
 Big-bag means all modules are implemented at a time
like-MM/FI/CO/HR/PM
 Minimum module---3 module implements (MM/SD/FI)
 Assign resources this would be required to work on the project.
 Plan for proper working environment for project team.
 Plan for hardware and location offshore resources within project room.
 You need to size your system at least for the development servers
 No. of companies integration in remote areas.
PROJECT BLUE PRINT (phase 2)
 A project blue print is a document that specifies all process
requirement of client within the identified scope of the ASAP
methodology
 In this phase client requirements are identified. Complete business
reengineering (record what R/3 system to deliver)
IDENTIFY CLIENT BASELINE SCOPE: Base line scope is defined about 80%
of the project deliverables and 100% of client organizational structure and
master data.
  ASAP guidelines recommend that team team SAP members configure
for the base line scope
Description:
 You would need to conduct workshops with the concerned people in
order to identify client business requirements and suggestions to
improve the efficiency of the process
 Ex: They implementing FI/SD/MM---They will not one everything.
 They interact the excise people and than they configure
 As is core team members and other company people to excise
 ASAP offers Q&A data base which is generated from the EASD
(Enterprise area scope document)
 Q&A database contains questions about org. structure and business
press & requirements
 Q &A database also contains an issue database where open issues or
business decision relating to the project can be logged and a
Resolution sought from the project management.
 The Q&A also has the provision to generate reports on all information
that you log into the database.
 When you answer the questions you can also identify the base line
scope
 Questioner given by the SAP, fulfilled by the Core team members 80%
ASIS: ‘The information from beginning to end’
 Q & A it will not give the whole company information but ASIS will give.
 SAP-Best business practices the entire world. We want =100% but
SAP=120%
 1972----35 years R&D
 Based on the Transactions that you have identified in the scope.
 We can specify which transactions are applicable to which testing
cycle.
FI CYCLE:
Purchase cyclePR FI receipt
 Sale cycleEnquireFI receipt
 These all the process list in the purchase cycle list receipt posting.
Purchase order posting
 The purchase cycle list called BPML
 If you can wait a little longer till the consultants enter their analysis of
the requirement you can generate the business blue print itself.
 This document contains an exhaustive list of all the identified
requirements of the suggested configuration.
 This phase also requires the implementation of system land scope and
development environment.
 System administrator activity starts here itsel so development system
is ready with necessary user logins
Ex: logins PM/FI/CO/MM/SD
Company code members all are having their own ID’s

 Transport request ngt and release strategy shall be established

 Remove connection to sap should be setup and printer served
installed.
 As per as the sap serves are concerned it has to be decided on a 2 or
3. Tier architecture and setup datable and application servers
accordingly.
 Furthermore sap clients are to be setup and establish the purpose of
each of them.
 Finally to develop & finalize the training strategy of client employees.
PHASE 3
 Purpose of this phase
 To implement all documented requirements in the blue print.
 Perform integration testing
 Get system setup ready for productive operation]
THIS PHASE SUBDIVIDED INTO:
 The base live configuration phase
  The final configuration
 The client testing phase (independent)
 The integration testing phase
THE BASIC LIVE CONFIGURATION PHASE:

 The system is c0onfigured according to the transitivity identified in the

business process master list
 Simultaneously develop necessary program interfaces and the
employees for their sap training.
 The base line configuration is such that all mission critical process are
implemented and offers a solid foundation for the forth country final
configuration phase.
 This phase also require to create process test plan
 It is also required to conduct workshop on the system configuration to
demonstrate the functionality to the client people. Both within the
project team and outside the team
FINAL CONFIGURATION PHASE:
 It allows sap trained employees to complete what is left out of the
scope of the project
 This phase also includes unit test it develop process
 Any problem found from such tests should be fixed in the system
configuration before moving on to the next stage of the realization
phase..
 In the base line and final configuration phase the project team(it is
abba) develops customized reports transaction, develop& test
interface to eternal program
 This is the time for basis team develop quality assurance systems
w2here all integration test would be performed (z report- attach a I
code each code start y or z)
Ex: purchase register

Vat reports also

 Sales  negotiable rate-- 41
--> Bill rate-- 40
 This one rupee other income
The difference through ABB
We create our own t- code
Like--> VAT return
FBT return (fringe benefit tax)
(Z reports means designed in sap)

PROJECT CREATION IN SAP:

 This will be done by project manager.
Path: SPRO from menu go to project manager
 Select create project button(F5)
 Project name: DRL
 Name: DR. Reddy laboratory ltd.
 Person responsible--- 1. Project manager 2. FI consultant
 Plan date: start—01.05.2007, end—31.07.2007
 Actual date: start---10.05.2007
 Save
 Select ‘Scope’ tab
 Specify project scope by making manual selections in reference IMG.
 Select specify scope button.
 Keep the cursor on enterprise settings and press ‘select’ button
 Keep the cursor on ‘enterprise structure’ and ‘select’ button
 Keep the cursor on financial A/C and press ‘select’ button
 Enter and save
1. SPECIFY PROJECT SCOPE BY CHOOSING APPLICATION
COMPONENTS AND COUNTRIES.(INCLUDE ALL COUNTRIES IN
PROJECT SCOPE)
Path:
 Select ‘generate project IMG’ button and enter
 Ignore the message and enter
 Select ‘project team members’ tab
 In this area 1) FI area 2) countries-------save
 Select back arrow 2 times
 Select ‘add to work list’ (It is under the screen)
 Select ‘v’ DRL check box
 Select ‘copy’ button
 Double click on DRL
 Status --- select ’03’ it will come automatically
 Select back arrow and keep the cursor on DRL
 From the menu Go---project analysis
 Project ----- DRL—execute
Ex: Parking document---- It is complete document. It is regular no. It can’t
delete
Holding document--- It is incomplete document .It is temporary no. It
can be deleted.

BUSINESS BLUE PRINT PREPARATION:

SAP MASSAGING: From the menu system---- short message
 Title: LC opening (letter of credit)
 Select ‘create attachment’
 P/z Check purchase no. 1234 vendor no. and name
 p/z arrange for LC.
 Recipient: A/C person user ID and SAP user
 Recipient type SAP logon name
 Select Express mail check box
  Select ‘send’ button
NOTE:
Blind copy—BC
Store management ----- Account person C.C
GM stores
Direct project ----- BC
DFRC: Duty free replenishment credit

GAP ANALYSIS:
 Client requirement which we have not implement.
ISSUES:
11. Purchase register like
Vendor no.| Name| IMV TIN no| material description | Quantity| basic rate|
excise | sales tax| other charges| Total
 Directly we can’t get in SAP (Code wise)
 The ABAPer can be develop 1%, 4% (separate sales tax)
12. Sales register:
 The same above fields in customers also in place of vendor
13. Sales tax returns or VAT returns:
14. Reversal of reversal document:
 Work around
 We can’t reverse the document
 Set reverse document—FBR2
TRANSPORT REQUEST:
Development --- testing quality---- production
HOW TO MAKE DEFAULT REQUEST: From the menu select utilities- change
request (organizer)
 Keep the cursor on your request no.
 From the menu select utilities- Standard request  Set
TO CHANGE THE DATE: From the menu select utilities- standard request 
Validity period
 Here we can change the date
How to reset transport request: From the menu select Utilities- change
request ( organizer)

How to change the description for the request:

 Double click on your request no.
 Select ‘ properties’ tab
 Select ‘display- change
 Change description--- XYZ customization ( TC CODES ;SE01 OR SE09)
How you send the transportation of the request:
BASIS person means-FI, MM, SD Persons
Path: Tools- Administration- Transports-Transport organizer - Enter
 The request is 2 types
1) Work bench request
2) Customization request
ABAP developers will come under workbench. Functional
consultants will come under request.
EMP: UPPER LAYER FOR TASK (It is FI basic or AP/AR customization)
 Task-- Customization task
 Objects--- Total groups like 0x15, ox02.0x03.
First task----Realize first
Upper layer task----- Realize second
 Keep the cursor on task
 Select ‘release directly’
 Keep the cursor on ‘upper layer task’
 Select ‘release directly button’
 Select ‘back arrow’
  Select ‘release check box’ and enter

VALIDATIONS:
 To check the values at a time of posting we use validations.
Ex: company codes: VST, VSL, VCL
Business area: VST
HYD Hyd it is not allowed
Or company code ---VST---- SA
 We are validating at the time of posting
Path for the validation creation: Spro Financial accounting Special
purpose ledgerTools Maintain validation/substitutions rules Maintain
validation.
 Select financial a/c folder (GGBO)
 Keep the cursor on line items.
 Select ‘validation’ button
 Give the validation name---VST1 (test)
 Description---Business area validation for VST and SAVE
 Keep the cursor on ‘VST1’
 Select ‘step’ button
 Give the validation step description---‘business validation for VST
 Select ‘Pre-requisites’ folder
 Double click on ‘A/C document header’
 Select ‘Display technical name’ button
 Double click on BKPF-BURKS(company code)
 Select ‘=’ button
 Select ‘constant’ button
 Give company code ‘VST’ and Enter
 Select ‘check’ folder
  Double click on structure BSEG (account document segment)
 Double click on ‘BSEG-GSBER (business area)
 Select ‘=’ button
 Select ‘constant’ button
 Business area –VSTH and Enter
 Select ‘Massage’ folder
 Massage type—E
 Select ‘maintain massage’ button
 Select ‘next free number’ button
 Keep the cursor on’019’
 Select ‘individual maintain’ button
 Use business area ---VSTH and SAVE
 Select back arrow
 Select massage no –019 and enter
 Massage variables
1. BKPF--- BURKS
2. BSEG---- GSBER and SAVE
 Select step 001 folder
ACTIVATION OF VALIDATION:
PATH: Spro F.A F.G.A  documentline item define validation for
posting.
 Select new entries button
Company code call paint Validations Activatation level
VST 002(line item) VST1 1 (active)
Save and save in your request

Posting transaction (F-02)

Document date: today; Type : SA; Company code : VST
 Posting key :40; A/C no : 200100(cash)----------Enter
 Amount = 100000; Business area : MLLH
 TEXT: Equity share capital receipt.
  Posting key : 50; A/C no.:100000(share cap) ---Enter
 It gives error message---Use business area – VST
 Change business area to VASH and Enter
 Amount = *; business area: VSTH:
 Document- simulate save
SUBSTITUTIONS:
 It replace/fills the field without use in knowledge
 Here the field should be optional field
STEP 1:
 To make text field optional. For field status field group G018,G005
 Use transaction code OBC4
 Select field status variant –VST
 Double click on ‘Field status group folder
 Double click on G001
 Double click on ‘General data’
 Text field ‘optional’
 Save & request
 Double click on G0005
 Double click on general data
 Text field optional and SAVE
CREATION OF SUBSTITUTION RULE: (GGP1)
Path:Spro F.A Special purpose ledgerToolsmaintain
validation/substitution rulesmaintain substitution
 Select ‘financial accounting’ folder
 Keep the cursor on ‘line item’
 Select ‘substitution’ button
 Substitution---VST2
 Description---‘Substitution rule for VST’
 Save
 Keep the cursor on VST2
 Select ‘step’ button
  Step description—‘Text substitution’
 Select ‘pre-requisite’ folder
 Double click on—‘structure BKPF ( Accounting doc. Header)
 Double click on BKPF-BUKRS ( company code)
 Select ‘=’ button
 Select ‘constant’ button
 Company code—VST and Enter
 Select ‘substitution’ folder
 Select ‘insert substitution entry’button
 Select ‘BSEG-SGTXT and Enter
 Select ‘constant value radio button
 Constant value ---Document posted’
 Save
ACTIVATION OF SUBSTITUTION RULE:
Path:SproF.A F.A Global settings documentline item
 Define ‘substitution’ in account document
 Select new entries button
Company code call up paint substitution activation level
VST 002(line item) VST2 1(active)
Save and request
Posting of transaction :( F-02)
Document date—today; Type – SA; Company code—VST
 Posting key—40; Accounting no ---200100 and Enter
 Amount = 50000; business area : VASH
 Text: Blank
 Posting key:50; A/C no: 100000 and Enter
 Amount= *; business area: VASH; Text: Blank
 Documentsimulatesave
 From menu select documentdisplay
 Double click on first line item\
Maintain user parameters in; (F-02)
  Keep the cursor on Company code and press F1
 Select ‘technical information’
 Parameter ID—BUK ( note down)
 From menu select systemuser profileown data
 Select parameters tab
 Select—BUK and Value---VST and SAVE
NOTED ITEMS: This is one line item. It will not update our FI records, only
for information.
Use: Ex: Bills sent for collection
CREATION OF SPECIAL G/L INDICATOR (OBXY)
Path: SproFIaccount receivables & account payablebusiness
transaction a/cposting with alternative reconciliation a/cother special G/L
transactions.
 Define alternative reconciliation a/c for customer.
 Select ‘create’ button
 Select special GL indicator ‘N’
 Name: CO11
 Description: ‘ bills send for collection and Enter’
 Select ‘noted item’
 Save and save in your request
 Select ‘accounts’ button
 Give the chart of accounts---VST and Enter
Reconciliation account Special G/L account
200100(S.debtors) 200100( S.debtors)------------SAVE
 Ignore the warning massages----press Enter—save in your request

Posting of noted item:(F-49)

Path: AccountingF.IA/R document entryothernoted item
 Document date: Today; Type:SA; Company code:VST
 Reference no.—Customer bill no.
 Special GL indicator—‘N’
  A/C no:7200001 ; Business area: VASH
 Amount:5000/-; Date:04.11.2007; Assignment: SBI
 Text: Bills send for collection through SBI
 Save
 From the menu select documentdisplay---it shows only one line item.
To view bills send for collection report(S_ALR_87012173)
Path: AccountingF.AA/Rinformation systemreport for A/R
a/ccustomer: itemlist of customer open item printing
 Company code—VST
 Select ‘noted item’ check box and execute
Reverse bills sent for collection:(FB08)
 Document no.600004; Company code: VST
 Fiscal year:2007; Reversal reson:01
 Posting date: give posted date and SAVE
 From the menu select documentdisplay
 No entry will come
HELD DOCUMENT:
 This will be used for adjustment purpose.
 Temporary advance to directors
 Here the deletion is possible. Takes a temporary document no.
 It will not update the records. Auditors can’t track these transactions.
 Year physical book balance = SAP book balance + Held document.
 It is not company code level. It is client level.

CREATION OF HELD DOCUMENT:(F-02)

 Document date: Today; Type: SA; Company code: VST
 Posting key: 40; A/C:200100 and Enter
 Amount:5555; Business area: VSTH
 Text: Hold document testing.
 Posting kiy:50; A/c no.:300000; and Enter
  Amount: *; Business area: VSTH; TEXT: +
 From menudocument Hold
 Ignore the warning massage and Enter
 Temporary document no.ABC and Enter
 It will give massage doc. ABC was Held.
SECOND POSTING IN (F-02)
 Document no. today; Type: SA; Company code: VST
 Posting key=50; A/C no=200100 and Enter
 Amount=100000; Business area: VSTH
 Text:: Paid to Mr.A as advised by director Mr.X
 From the menu-documentHeld
 Temporary document no----123
DISPLAY DOCUMENT & DELETE/COMPLETE (F-02)
 From the menu select document Get Hold document
 Get document list button
 Keep the cursor on document no: ABC
 Select ‘delete’ button
 Select ‘YES’ button
 Select ‘Back arrow’
 Select ‘document list’ button
 Double click on doc.no.123
 Double click ‘first line item’
 Here we can decrease or increase the amount
 Amount=5000; Business area=VSTH
 Posting key=40; A/C no=400300 and Enter
 Amount=*; Cost center = Dept A ; Text= +
 From the menu  documentpost
 Select ‘Back arrow’
 Select ‘document list button’
PARK DOCUMENT: In companies they are used for released procedure
 Here we take system approval
  Ex: Cashier parking------senior person release
 Like invoice verification in MM this parking will be used
 Store person parking-----Accounting person releasing
 Once release it will update records. When we do parking it takes
regular no.
PARKING DOCUMENT:
 Here deletion is possible.
 The document will be shown without any entry.
 The document no. is blocked
POSTING OF A PARK DOCUMENT(F-65):
Path: AccountingF.AG.L Document entryGeneral document parking
 It is possible in F-02 also, but if you save it will go for normal entry
 Then from menu documentpark
 Document date= Today; Company code: VST
 Posting key=40 ; A/C no. 400300 and Enter (any account we can use)
 Amount= 8000/- ; Cost center = Dept A
 Text= park document text
 Posting key=50; A/C no=[ 200100 and Enter
 Amount=*; business area=VSTH; Text=+
 Save
 We can see the massage ‘VST was parked’
MASSAGE TO SENIOR PERSON FOR RELEASED:
 From the menu System Short massage
 Title: ‘please release doc.no.50 (Which we have parked)
 RECEIPENT: User ID of senior person
 RECEIPENT TYPE: SAP logon Name
 Select ‘ Express main check box’
 Select ‘Send’ button
 It will give the massage
DISPLAY PARK DOCUMENT POST/DELETE :( FBV0)
Path:AccountingF.AG.Ldocumentparked
documentpost/delete
 Select document list button
 Enter by---User ID (cashier)
 Execute
 Double click on ‘document no 50’
 Double click on ‘first line item’
 Give the Amount=6000/-
 Select ‘next item’ button
 Give the Amount=6000/-
 From the menu documentpost
 System massage to cashier for release
 From the menu system  Short massage
 Title= Document no.50 release with changes
 RECIPENT :USER ID Cashier: RECIPENT TYPE: SAP logon name
 Select ‘Express mail check box’
 Select ‘send’ button

DISPLAY CHANGES IN THE RELEASED DOCUMENT: ( FBV5)

Path: AccountingF.AG.Ldocumentparked documentdisplay
changes.
 Company code=VST; Document no.=50; Fiscal year=2007 and Enter
 Double click on ‘Amount in document currency”
 No w we can see NEW= 6000; OLD=8000
 Here we can see DR and CR amount also
HOLD DOCUMENT PARK DOCUMENT
Temporary no Regular number
Deletion is possible without tracking Deletion is possible without tracking.
Purpose is adjustment Purpose is release and approval
  Work flow only use in purpose order only.
SAMPLE DOCUMENT:
 Month end provision purpose we use this sample document
 Here we are creating template.
 Sample document will not update the records
 We have to give no. Range interval---X2
SA

01 X2
(1-100000) (500000-500100)

Post Store
 Every month copying sample document and post the document.
 We will not miss any provision.
DEFINE NO.RANGE INTERVAL FOR X2 (FBN1)
PATH:SPRO F.A Financial account global settingsdocument
Document no. Rangesdefine document no. Ranges
 Give the company code= VST
 Select ‘change intervals’ button
 Select ‘interval’ button
No Range Year From no To no
X2 2007 500001 501000
 Enter and SAVE
CREATION OF SAMPLE DOCUMENT :( F-01)
PATH: AccountingF.AG.L Document entry reference
documentsample document
 Document date: today; Type: SA; Company code: VST
 Posting key=40; A/C no.=400100 and Enter
 Amount=20000/-; Cost center=Dept A
 Text = Rent provision for nov
 Posting key=50; A/C no.=100500 and Enter
  Amount=*; Business area=VASH and TEXT= provisions
 Save
 We can see the document stored
DISPLAY OF SAMPLE DOCUMENT :( FBM3)
Path: AccountingF.A Document Reference documentSample
documentdisplay
 Select Document list button
 Company code = VST and Execute
POSTING OF DOCUMENT BY COPYING SAMPLE DOCUMENT (F-02):
From menu select documentpost with reference
 Document no=500001
 Company code—VST; Fiscal year=2007
 Select ‘Display line item’ and Enter
 Document date and posting date=30.08.2007 and Enter
 Ignore the massage and Enter
 Change amount=9000/- ;Text= enter Aug and Enter
 Amount enter =0 (rent line item)
(Rent line item will not updates the records) and Enter
 Ignore the massage press Enter
 Amount=* ; Text = enter Aug
 Save
 Ignore the warning massage select SAVE button
 From menu Document—Display
ACCOUNT ASSIGNMENT MODEL:(FKMT)
Path: AccountingF.AGLdocument entryReference
documentaccount assignment model
 Account assignment model—VST (text field)
 Select ‘ create; button
 Currency –INR
 Chart of accounts—VST
 Select ‘line items’ button
Posting key Company Code GL a/c Business area Amount
40 VST 200100 VATH 500000
40 VST 200105 VSTH 300000
50 VST 300102 VATH 600000
40 VST 300100 VSTH 200000
Save
POSTING OF ACCOUNT ASSIGNMENT MODEL: (F-02)
 Document date and posting date=31.03.2007
 Type :SA; company code: VST
 Select ‘Account model’ button
 Ignore the warning massage and press Enter
 Select ‘ Account ‘assignment’ model-VST
 Enter and SAVE
 Ignore the massage press Enter
 Double click on ‘Blue font’ line Item
 Text: Balance as on 31.03.2007
 Select ‘next item’ button
 Text :+
 Select ‘next item’ button
 Text:+
 Save
 Document was posted
 We have to reverse FB08.next month first date.
SAP TICKETS:
COMPANY CODE ---VST
CONSULTING FIRM—WIPRO
1ST ISSUE: To make reference field as required entry field for document type
KR(Vendor
SOLUTION:
 Use transaction code—OBA7
 Document type—KR
  Select ‘Details’ button
 Select reference number check box
 Save
2ED ISSUE: (Main important)
Issue: To change reconciliation A/C for vendor and customers.
SOLUTION:
Step1: Creation of G/L master sundry creditors capital goods: FS00
 Give the G/L a/c no.100503; company code: VST
 Select W.template button
 Give G/L a/c no.100501(sundry creditor RM)
 Give the company code: VST and Enter
 Change long and short text to: ‘Sundry creditor capital goods’
 Save
STEP2:
Change reconciliation a/c in vendor master (XK02)
 Vendor A/C no.8400000; company code: VST
 Select Account information check box and Enter
 Change reconciliation A/C :100503
 Save and ignore the warning massage
STEP3:(FI01)
Path: AccountingF.AA.Pperiodic processingclosingregroup
Receivable/payable
 Give the company code:VST
 Balance sheet key date: 31,08.2007
 Select ‘selections’ tab
 Vendor a/c 8400001 and Execute
 Select ‘back arrow’
 Select generating check box
 Execute
3ED ISSUE
ISSUE: Vendor, customer and G/L a/c balances these balances are not
matching with closing balances of previous year
SOLUTION:
Path: AccountingF.AA.Pperiodic processingclosingcarry forward
Balance carry forward.
 Company code: VST
 Carry forward fiscal year: 2007
 Select customer and vendors check box
 Select Text run check box
 Select ‘detail log’ check box
 Execute—Ignore the warning massage and Enter
G/L BALANCE CARRY FORWARD(F.16)
Path: AccountingF.AA.Pperiodic processingclosingcarry forward
Balance carry forward
 Give the ledger---0
 Give the company code—VST
 Carry forward fiscal year—2008
 Select Text Run check box
 Select output list of results check box
 Select ‘balances in Retained earning a/c
 Execute
 Select ‘Retained Earnings a/c’ button
 Select ‘ back arrow’
 Select ‘Balance sheet a/c’ button
4th ISSUE: How to make document header text require? OBA7
 Select document type—SA
 Select ‘details’ button
 Select ‘document header text’ check box
 Save and save in your request
 This is at client level only
5th ISSUE: Business area wise trial balance is not matching
  Here are two issues
 When we have business area or profit center
BUSINESS AREA DIFFERENCES PROFIT CENTER
(Disadvantage for automatic (For automatic postings profit center
Posting business area will not be packed up) is considered)
EX: Purchase order----Vendor—X
Material RM
TAX –8%
Quantity—1000/-
a) Goods receipt: 1) Inventory RM local DR 1000
To GR/IR 1000
2) Excise RG23A/C 80
To CENVAT clearing 80
3) GR/IR clearing 1000
To CENVAT clearing 80
To Vendor a/c 1080
TRIAL BALANCE
Inventory RM a/c 1000 CENVAT clearing 80
Excise 80 Sundry creditor 1080
1080 1160
 In this case profit center it is equal the Trail balance
 But business area wise it will not equal
 When we Run business area Clearing, It will update business area
clearing a/c and not the original a/c
SOLUTION: Creation of GL master “Business area clearing” under
current assets or current liabilities
 Give the A/C no.:10550; company code:VST
 Select W.template button
 Give the a/c no:200120(inventory RM)
 Company code:VST and Enter
 Change A/C group—CURRENT LIABILITIES
  Short and long text: ‘business area clearing’
 Save
ASSIGNMENT OF ACCOUNTS:(OBXM)
Path: SPROF.AG.L.Abusiness
transactionclosingRegroupingdefine account for subsequent for
adjustment
 Double click on ‘clearing a/c’
 Chart of accounts:VST and Enter
 Give the A/C no: 100550
 Save and save in your request
BUSINESS AREA CLEARING CALCULATION:(F.5D)
Path: SPROF.AG.L.Aperiodic processingclosingregroupbalance
sheet adjustmentcalculate
 Give the company code:VST and Execute
POST BALANCE SHEET ADJUSTMENT:(F.5E)
 Company code—VST; Key date:31.08.07
 Select general posting check box
 Document type:SA; posting date: 31.08.07
 Select ‘log at line item level’ check box
 Select ‘log off distributed document’ check box
 Execute
 Ignore the warning massage and Enter
TO POST THE BATCH INPUT SESSION:
 From the menu select-System—services—batch input—sessions
 Select the session name
 Select ‘process’ button
 Select ‘display errors’ only radio button
 Select ‘process’ button
 Select ‘exit batch input’ session
USE TRANSACTION CODE :(FB03)
 Enter HYD 40: business area clearing
  Chennai 50: business area clearing
6th ISSUE:
 LOCKING ONLY VENDOR AND CUSTOMER PARTICULAR PERIOD?
 VAT BASE ON INVOICE VARIFICATION

OPEN AND CLOSE POSTING PERIODS (OB52)

 Select position button
 Posting variant for –VST and Enter
 Select ‘new entries’ button
Variant A From To From period year to period
year
VST K 100501 100503 5 2007 12 2007
Save
POSTING OF TRANSACTION (F-43)
 Document and posting date: 12.07.07
 Reference ----1234 ; Type:SA ; Company code: VST
 Posting key—31; A/C no.8400000 and Enter
 It will not post the document because we were locked the entries
7th ISSUE: TAX CODE NOT WORKING PROPERLY (FTXP)
 Give the county—IN and Enter
 Tax code—V1 and Enter
 Deactivate condition type which we are not use
Ex: Input tax---4.00
Output tax---nil (we have to deactivate the button)
 Then the problem solve
8th ISSUE: MM/FI/CO NOT ACTIVATES?
 We have to check MM period (MMPV), FI period (OB52) And CO period
(OKP1)
 We have to check all the periods open or not
9th ISSUE: TO EXTEND PERIOD FOR TAX CODE? (FTXP)
  Give the tax code: V1 and Enter
 Keep the cursor on MWV5
 From the menu environmentcalculation procedure
 Keep the cursor on ‘condition type’ and Enter
 Select ‘MWVS’ input tax
 Select ‘details’ button
 Select ‘records for Access’ button
 Tax code
 From date Whatever date you want to give
 To date
HOW TO COMMUNICATE THE COMPANY PERIOD & HOW TO GIVE TO
REPLY FOR COMPANY PERSONS:
 They use software tools for SAP support like RADIX, Text director,
Remedy software, Lotus mail box, documenter software, PICA software,
Mercury
 Frequently use ---RADIX mail`
TYPES OF CHART OF ACCOUNTS:
 OPERATIONAL CHART OF ACCOUNTS
 GROUP OF CHART OF ACCOUNTS
 COUNTRY CHART OF ACCOUNTS
DIFFERENCE IN ALL 3:
1. OPERATIONAL CHART OF ACCOUNTS:
Company code  Chart of accounts
VST VST
2. GROUP OF CHART OF ACCOUNTS:
V.S Group (Group of chart of account)

VST VSL VCL

Chart of account VST Chart of account VSL
Chart of account VCL
300000 400000 500000
  Here they follow different
 If currency & Fiscal year different, you have to activate special purpose
 We have see all chart of accounts or comparison
 We have to create XYZ group 200000 chart of accounts
 Assign group chart of accounts in your chart of accounts
 Create group a/c no. at chart of a/c level.
 When we create a/c at VST, VSL.VCL we have to give group a/c no.
Otherwise it will not give
3. COUNTRY CHART OF ACCOUNTS:
 We can see 000 CAIN—Country India chart of a/c’s
 We have to assign CAIN to company code
GROUP VST

VST (India) VCL (U.S) VSL (U.K)

 We are assigning on chart of account. so the chart of data fixed.
 But company codes are different. so it is modifiable
DEFINE ADDITIONAL LOCAL CURRENCY:(OB22)
Path:SPROF.AF.A. Global settingscompany codemultiple currencies
Define additional local currency
 Double click on IMG activity Documentation
 Select ‘new entries’ button
 Give company code—VST
HOW TO USE GROUP CHART OF ACCOUNTS AND COUNTRY CHART OF
ACCOUNTS:
A. CREATION OF GROUP CHART OF ACCOUNTS:(OB13)
Path: SPROF.AG.L.AG.L.AMaster recordspreparationedit chart of
a/c list
 Select ‘new entries’ button
 Give chart of accounts-----XYZ
 Description--- Group chart of accounts for VST
 Maintain language—English
  Length of GL a/c no:06
 Save and save in your request
B. ASSIGN GROUP CHART OF ACCOUNT FOR COMPANY CODE CHART
OF ACCOUNTS:(OB13)
 Select company code chart of account VST
 Select ‘detail’ button
 Give group chart of A/C---XYZ
 Save and save in your request
C. CREATION OF ACCOUNT GROUPS FOR GROUP CHART OF
ACCOUNTS(OBD4)
 Select ‘New entries’ button
CHART OF A/C’S A/C GROUP NAME FROM TO
XYZ LIAB LIABILITIES 100000 199999
XYZ ASST ASSETS 200000 299999
XYZ INCO INCOME 300000 399999
XYZ EXPD EXPENDITURE 400000 499999
 SAVE and SAVE in your request
ATERNATIVE

COUNTRY CHART OF A/C’S LEGACY A/C NO

VST--VST(OB62)CAIN
 If you want to include country chart of account numbers in company
code alternative a/c number field than use T.C code—OB62
 For company code VST assign country chart of a/c CAIN.(CAIN is
available 000 client.
 To include legacy data A/C number in alternative account number field
the above step is not required.
D. CREATION OF GROUP A/C NUMBERS AT CHART OF A/C LEVEL(FSP0)
Path: AccountingF.AG.L Master recoredsindividual processingIM
chart of accounts
 Give the account No.=400350
 Chart of account—XYZ
 From the menu G/L account create
 A/C group—EXPENDITURE
 Select P/L statement radio button
 Short and long text: ‘Conveyance’
 Save
E. CREATION OF GL ACCOUNTS FOR COMPANY CODE VST:
 GL account no – 400306
 Company code – VST
 Select w.template button
 Give GL a/c no 400300(rent)
 Company code – VST enter
 Short text and long text conveyance
 Group of a/c no -400350
 Select control data tab
 Alternative a/c no -100000(this is your legacy a/c no)
 Save
F. DEFINE RETAINED EARNINGS A/C(OB53)
 Give the chart of a/c XYZ and Enter
P&L statement Account
X 100400
 Save
 Ignore the warning msg. press enter to save in your request.
 Select edit cost element button
 Valid from: 01.04.07 and Enter
 Cost element category-1
 Save
 CONSOLIDATION

No of company codes different currencies legal consolidation

Same currencies
Same period’s special purpose ledger consolidation

FI from company code to company code

POSTING OF TRANSACATION IN COMPANY CODE –VST (F-02)
 Give the document and posting date –today
 Type – SA ; company code: VST
 Posting key -40: GL a/c no -400306(conveyance a/c) and Enter
 Amount=20000
 Cost center – Dept A
 Text – conveyance expenditure
 Posting key -50 A/c no- 200105(SBI current a/c)
 Business area: VSTH; text =+
 Document simulate and SAVE

GO AND SEE THE GL A/C FBL 3N

 From the menu edit dynamic selection
 Keep the cursor on group a/c no.
 Select copy selected d button
 Group a/c no 400350
 Execute or give alternative no 100000
 Execute
G. SCHEDULE MANAGER:
 Schedule & activity & particular date.
 On the date system Run and post the document
Ex: Allocation of cost from one cost center to other cost center.
 Balance sheet Run on today’s date at-8-40 am
STEP1
CREATION OF TASK:(SEMA)
Path: AccountingF.AG.Lperiodic processingschedule manager
 Select ‘ user notes off’ button
 From the menu task listcreate
 Task list—VST and Enter
 Task list name—‘Balance sheet Run’
 Save and save in your request
 Select ‘back arrow’
 Keep the cursor on ‘ balance sheet Run’
 Press ‘Right mouse’ button
 Select ‘ Create task’
 Description—balance sheet transactions code’
 Task owner—SAPUSER
 Select ‘transaction’ radio button
 Transaction code—(F-01) and Enter
 Open one more session with (F-01)
 From menu—systemstatus
 Program name—RFBILA00
 Come to the first session
 Keep the cursor on ‘balance sheet Run’
 Press ‘Right mouse’ button
 Select ‘create’ button
 Description: ‘Balance sheet program’
 Task owner: SAPUSER
 Program: RFBIL00
 Select create button for variant
 Create variant—VST
 Select create button
 Select ‘continue button
 Company code—VST
 Financial statement version—VST
 Reporting year-2007
  Reporting period—1 to 16
 Comparison period—2006
 Select classical list radio button
 Select ‘ back arrow’
 Select ‘Yes’ button
 Description—VST variant
 SAVE
 Select ‘back arrow’
 Enter and SAVE—save in your request
 Select ‘Return to scheduling’ button
 Keep the cursor on ‘balance sheet program’
 Select schedule button
 Select start date radio button and Enter
 Time---8-40
 Enter and Enter once and SAVE
TO VIEW THE JOB
 From menu system—services—jobsjob overview
 Execute
 Select ‘job name’
 Select ‘spool’ button
 Select ‘spool no’ check box
 Select ‘display contain’ button

CIN (CENTRAL EXCISE)

 It is and indirect TAN
 It is avid at the time of delivery or sales
 We should have central excise registration No---15 digits alphanumeric
code
 10 digits PAN + 5 digits given by excise department. Earlier we have
ECC (excise control code---removed now. CE registration at plant level
 Your CE rates are given chapter ID (chapter identification)
 IM CE tariff tariff book we get chapter ID’s
  Basic excise duty (BED)—normal rate 16%(if they don’t specify)
 Additional excise duty (AED)---15% on BED (only testily chapter ID’s 50
to 60)
 Special excise duty (SED) –8% Basic (This is applicable for tobacco
related products)
 Education Cass—2% and Higher education Cass—1%

REGISTERS:

RG 23 A Part 1 Quality updation

Part 11 Value updation

Consumables

RG 23 C Part 1 Quality updation

Part 11 Value updation

Capital goods

 Personal ledger Accounting (PLA)

 CENVAT (Central excise value added TAN)
 MODVAT—Earlier called it as
 In case of consumables—100% CENVAT
 In case of capital goods—50% current year and 50% next year.
 RG 1 Register (in companies this maintains)—Finished goods stock
Register.
 ER 1 (RT12)---Excise monthly return. (Excise duty payable next month
5th

SAP: It has given 2 procedures

 TAX INJ---Formula based.

 TAX INN---Condition based
 This procedure is used for excise/service TAX + sales TAX

SAP EXCISE ENTRIES:

PURCHASE SALES

Base ----------100 Base---- 200

Excise rate-- 8 Excise-- 20

108 220
  At the time of purchase to be paid ---8/-
 AT the time of sale to be paid---20/-

CONSUMABLES (RG 23 A) CAPITAL GOODS (RG 23 C)

Purchase ---8 O/B ------5 cash deposit-----25

Excise duty—3 4 to adjustment---13

 Here we can adjust through any account

EXCISE ENTRIES:

Purchases:

A) Goods receipt: inventory RM a/c DR 100

To GR/IR clearing RM local 100
B) RG23A . BED account DR 8
To CENVAT A/C 8
C) Inventory verification—GR/IR clearing RM local DR 100
CENVAT clearing a/c DR 8
To Party 108

SALES:

D) At the time of sales: Customer a/c DR 220

To sales a/c 200
(Intermediate a/c) To CENVAT Suspense a/c 20
E) Excise billing: CENVAT Suspense a/c DR 20
To CENVAT payable 20
(Payable before next month 5th)
F) PLA deposit A/C PLA deposit A/C DR 25
To bank 25

G) Payment or excise duty adjustment CENVAT payable a/c DR 20

To RG23A BED 5
To PLA 15

CUSTOMIZATION FOR SALE TAX:

1. ACTIVE COUNTRY VERSION INDIA FOR SPECIFIC FISCAL YEARS:

Path: SPROF.A global settingTax on sales/purchases Basic

settingIndiaStep1
  Select ‘position’ button
 Select ‘ component—India’ and Enter
 For India select activate Check box and save in A/R
2. CREATION OF G/L MASTERS UNDER CURRENT ASSETS AND LOANS
& ADNVANCES:
1. RG 23 A BED Account
2. RG 23 C BED Account
3. RG 23 C ONHOLD Account
4. PLA A/C
5. VAT Receivable A/c(if not there)
6. CENVAT Clearing A/c(Current liabilities &provisions)
7. CENVAT Payable A/c
8. VAT Payable A/c
9. CENVAT Suspense A/c(it is based on company rules)
10. Excise duty A/c(under manufacturing)

FS00
1. 200140
 A/c no = 200140: Company code: NFAL: Select w.template button
 Give the Gl A/c no 200120: company code: NFAL: And Enter
 Change Short Text And Long Text to :RG23A BED account
 Select Control Data Tab
 Tax category = *
 Select Posting without Tax Allowed Check Box
 Select Create / bank/ interest tab
 Field Status Group---G041(Tax Office clearing A/c)
 Save
2. 200141(RG23C BED A/C) Copy from----200140
3. 200142 (RG23C on hold a/c) Copy from---200140
4. 200143(PLA A/C) Copy from---200140
5. 200144 (VAT receivable)
6. 100530 (CENVAT clearing) Copy from 200140
7. 100531 (CENVAT payable) Copy from 100530
8. 100532 (CENVAT suspense) Copy from 100530
9. 100533(VAT payable) Copy from 100530
10. 400201 (Excise duty)
3. CHANGE AND CHANGE SETTINGS FOR TAX PROCESSING:

Path: SPROF.A global settingTax on sales/purchases Basic setting

Check
  Select ‘new entries’ button
 Give the process –M1
 Description: ‘Excise purchase basic’
 Tax type----Select ‘2’ (input tax)
 Posting indicator—Select 2(separate line item)
 Save
 Select ‘next entry’ button
 Process---M2: description—CST purchase
 Tax type—2(input tax);posting indicator—3 and SAVE
 Select ‘next entry’ button
 Process—M3; Description—VAT purchases.
 Tax type---2(input tax); posting indicator—2 and SAVE
 Select ‘next entry’ button
 Process—M4; Description—Excise sales.
 Tax type—1(out put tax); posting indicator—2 and SAVE
 Select ‘next entry’ button
 Process—M5; Description---CST sales
 Tax type—1(output tax); posting indicator—2 and SAVE
 Select ‘next entry’ button
 Process –M6; description: VAT sales
 Tax type---1(out put tax); posting indicator—2 and SAVE
4. DEFINE CONDITION TYPES:

Path: SPROF.A global settingTax on sales/purchases Basic setting

Check calculation proceduredouble click on basic define condition types

 Select ‘new entries’ button

 Condition type---NFAL1(text); description: ‘Excise purchase’
 Access sequence: Tax J
 Condition class---Select D (taxes)
 Calculation type --- A (percentage)
 Condition category—1 (tax jurisdiction code level)
 Select ‘Item condition’ check box
 Select ‘Amount/ percentage check box
 Select ‘value’ check box and SAVE—Request
 Select ‘back arrow’
 Select ‘NFAL1’
 Select ‘copy as’ button
 Change condition type—NFAL2; Description: CST purchases and
Enter
 Select ‘NFAL 1 AND NFAL 2
  Select ‘copy as’ button
 Condition type—NFAL3; description: VAT purchases and Enter
 Condition type---NFAL4; description: Excise sales and Enter and
SAVE
 Select NFAL 3 and NFAL4
 Select ‘copy as’ button
 Change the condition type—NFAL5; description: CST sales and Enter
 Change the condition type—NFAL6; description: VAT sales and
SAVE
5. DEFINE PROCEDURE:(IN LIVE NO NEED TO CREATE THIS)
 Select ‘new entries’ button
 Give the purchase name: TAX INJ
 Description: Sales tax India and SAVE
 Select ‘TAX INJ’
 Double click on ‘control data’ tab
 Select ‘new entries’ button
 Give the step—100, C.type=BSAB, AHCBV---362(IN: sec.base)(these
are system define)
 Next row give---110 ; description: calculated cell from 100 ;
statistical check box
 Alternative condition type— Select: 356
 One more step—120; Description: Subtotal; From—110; statistical
check box
 Step—200; condition type: NFAL1. From—120; ALT C type—354
 A/C key—Select M1
 Step---215; Description—Basic + excise; From—120 to—214
 Select statistical check box
 Step—217; C.type=NFAL3 (vat purchase); From—215
 Alt. C type—370; Alt CBV—363; A/C key—select M3
 Step—220; C.type=NFAL2 (CST purchase); From—215
 Alt CBV—363; A/C key—M2
 Step—500; Description: calculated cell; From—120;
statistical check box
 Step—510; C.type; NFAL4 (excise sales); From—500;
Alt C.type: 363
 Step—515; Description= Base + excise (total) From—500 to 510
 Select statistical check box
 Step—520; C.type—NFAL5 (CAT sales); From—515;
A/C key—M5 (CST sales)
 Step-530; C.type: NFAL6(VAT sales); From—515; A/C key=M6
  SAVE
6. ASSIGN COUNTRY TO CALCULATION PROCEDURE:
Path: SPROF.A global settingTax on sales/purchases Basic
settingAssign
 Select ‘position’ button
 Give the country –IN for India
 For country—IN select Tax I’NG’(sales tax India)
 Save

7. SPECIFY STRACTURE FOR TAX JURISDICTION CODE:

Same path:
 Select ‘new entries’ button
 Reference procedure—‘TAN INJ’; Name: ‘ sales tax India’
 Length 1st column—2; and second column---2
 Select TAX indicator line item wise check box
 Save ---Request
8. DEFINE TAX JURISIDICTIONS:
Same path:
 Give the country reference—TAX INJ and Enter
 Select ‘new entries’ button
 Jurisdiction codes—2200(length 2+2) Name: India TAX Jurisdiction
code
 Select discount based indicator check box (optional)
 Save---Request
9. DEFINE TAX ACCOUNTS(ASSIGNMENTS) (OB40)
Path: SPROF.A global settingTax on sales/purchases posting
define accounts
 Double click on M1(excise basic)
 Give the chart of accounts—NFAL and Enter
 Save
 Select ‘ posting key’ button
 Debit posting key=40; and Credit posting key=50
 Save and save in your request
 Select ‘accounts’ button
 Give the GL a/c no:100530 and save—Request
 Select ‘ back arrow’
 Double click on transaction M3 (VAT purchase)
 Save
 Select ‘ posting key’ button
 Debit posting key=40; and Credit posting key=50
  Save –Request
 Select ‘ accounts’ button
 Assign a/c no.:200144(VAT receivable) and SAVE
 Select ‘ back arrow’
 Double click on ‘M4’(excise sales)
 Save
 Select ‘ posting key’ button
 Debit posting key=40; and Credit posting key-50
 Save – Request
 Select ‘account’ button
 Give the A/C no:100532 (CENVAT suspense a/c)
 Save –Request
 Select ‘back arrow’
 Double click on ‘M5 ( CST sales)
 Save
 Select ‘posting key’ button
 Debit posting=40; Credit posting key=50
 Save --- save in your request
 Select ‘ Accounts’ button
 Give the A/C no: 100533 (VAT payable) and SAVE]
 Select ‘back arrow’
 Double click on M6 (VAT sales)
 Save
 Select ‘posting key’ button
 Debit posting key=40; and Credit posting key=50
 Save
 Select ‘Accounts’ button
 Give the account no:100533(VAT payable)
 Save

10. DEFINE TAX CODES FOR SALES AND PURCHASES (FTXP)

Up to tax on sales/purchases same pathcalculationdefine tax
codes for sales and purchase
 Country—IN and Enter
 Give the tax code---V0
  Jurisdiction code: 2200
 Valid form—01.04.2007 and Enter
 For all the line item select ‘ Deactivate line’ button
 Save
 Give the TAX code---V1 and Enter
 Change the description: 8% excise—4% VAT—India
 TAX type—V (input tax)
 Give the excise—PUR—100% (it will take 100 on 8% take)
 VAT –PUR—4
 For other line items select ‘Deactivate line’ button
 Save
 TAX code---A0 and Enter
 Description: 0% tax sales
 Tax type---A (output tax) and Enter
 Deactivate all line items.
 Save
 TAX code—A1 and Enter
 Description: 10% excise+4% VAT sales
 TAX code—A (output tax)
 Give the excise ---sales—100
 VAT sales---4
 Deactivate all other line items
 Save
11. GO TO TAX PROCEDURE AND MAKE EXCISE SALES CONDITION
STATISTICAL:
Up to basic setting the path is same check calculation procedures
 Double click on ‘Define procedures’
 Select ‘TAX INj’
 Double click on ‘ control data’ tab
 For step-510—NFAL4 excise sales, select statistical check box
 Save

12. MAINTAIN EXCISE REGISTRATION :(MM CONSULTANT)

SPROLogistics general Tax on goods movementsIndiabasic
settingsmaintain excise registrations
 Select ‘new entries’ button
 Excise registration—3(text)
 Reg. description: NFAL hyd factory plant
 ECC no. 3(this no is old. Right now we don’t have)
  Excise Reg.no: 123456789123456(15 digits)
 Excise Range: HYD
 Excise Division—Hyd
 Commissionarate: Hyd
 Select partial credit check box
 No. of items in excise Invoice ---999(give max)
 Save—save in your request
13. MAINTAIN COMPANY CODE SETTINGS:
Same path:
 Select company code –NFAL
 Select ‘ detail’ button
 CENVAT Doc. Type—SA
 Utilization FI doc.type—SA
 Select debit account override check box (if we want change the
amount we can change)
 Select automatic balances adjustment indicator check box
 RG23A—30%; RG23C—60% and PLA—10%
 Whenever we pay it takes the above (optional)
 Select immediate credit on lap it goods check box
 Select first month---April
 Excise selection days—Give 30
 No. of excise invoice selection—999(give the max)
 Excise invoice selection procedure—FIFO
 Save –save in your request
14. MAINTAIN PLANT SETTINGS:
Same path:
 Select ‘new entries’ button
 Plant—NFALP; Excise Reg.no:3
 GR’s per excise invoice—Multiple goods receipt, multiple credits
 Save
15. MAINTAIN EXCISE GROUPS:
Same path:
 Give the excise group—3 and plant—NFALP
 Description: NFAL plant excise group
 Excise Registration: 3
 No. of GRS per excise invoice—Multiple goods receipt, Multiple
credits
 Select default Chelan Qty in GR check box
 Excise invoice during billing check box
 Select create and post invoice single step check box
  Select excise invoice capture check box (MIGO stands for goods
receipt)
 Select post EI in MIGO check box
 Select duty different at GR check box
 Select EI create/RG23D (DEPO register) selection check box
 Update RGI at MIGO check box
 Save and save in your request
16. MAINTAIN SERIES GROUPS:
Same path:
 Select ‘new entries’ button
 Series—3; description: Excise series group for NFAL
 Excise Reg.—3;
 Deselect immediate utilization check box
 Save
17. MAINTAIN EXCISE DUTY INDICATORS: Same path:
 Select ‘ new entries’ button
 Excise duty indicator----1; description –100% tax
 Excise duty indicator---2; description—50% tax
 Excise duty indicator—-3; description—nil tax
 Save and save in request
18. MAINTAIN EXCISE DEFAULTS:
Up to India the path is samebasic settingsdetermination of
excise dutymaintain excise defaults
 Select ‘new entries’ button
 TAX procedure type—TAX INj,
 TAX jurisdiction code—2200
 A/P BED condition type---NFAL1
 A/R BED condition type---NFAL4
 BED percentage---NFAL4
 Save and request
19. MAINTAIN CHAPTER ID’S:
Up to India the path is same master data maintain ID’s
 Select ‘new entries’ button
 Chapter ID’s----7000.0000(8 digits)
 Uri mum measurement—UOM—KG
 Description as per law—INGOTS (raw material items)
 Save
 Select ‘new entries’ button
 Chapter ID---7100.0000
 UOM excise---KG
  Description as per law---STEEL ( finished goods)
20. SPECIFY GL A/C’S PER EXCISE TRANSACTION: (IMP)
Up to India the path is sameA/C determinationspecify GL A/C’s
per excise transaction
 Select ‘new entries’ button
 Give excise group—3 and excise transaction type(ETT)---GRPO
 Company code—NFAL; chart of accounts: NFAL
 Give the RG 23A BED---200140; RG23C BED—200143
 MODVAT clearing A/C---100530; PLA BED –200143
 CENVAT OH—200142; CENVAT suspense a/c—100532
 Save and save in your request
 Select excise group—3 with GRPO the same should be copied for
excise transaction type (ETT)
 ETT—CAPE; then—EWPO;then—DLFC.then—CEIV,UTLZ
 SAVE
 Here we have to change ETT

REPORTS:

1. CHART OF ACCOUNTS LIST: S_ALR_87012326

2. TRAIL BALANCE : S_ALR_87012310
3. LEDGER : S_ALR_87100205
4. VENDORS LIST : S_ALR_87012086
5. VENDOR WISE PURCHASE : S_ALR_87012093
6. O/S LIST OF VENDORS : S_ALR_87012083
7. AGEWISE ANALYSIS OF VENDORS: S_ALR_87012085
8. VENDOR ADVANCE REPORT : S_ALR_8701205
9. DEPRECIATION FORECAST : S_ALR_87012936
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