HDFC ERGO General Insurance

Date: 17-Nov-2022

OFFER LETTER

Divya Kansara

Dear Divya Kansara,

This is with reference to your application and subsequent interview with us, We, HDFC ERGO General Insurance
Company Limited, are pleased to make an offer of employment to you subject to following terms and conditions.

1. This offer letter is to be considered only an offer for appointment with the Company and this does not give you
the employee status of our Company unless we receive your express consent and you completing the joining
formalities with us.

2. Your date of joining would bewithin 3 months from date of issuance of this offer letter, failing which this offer
shall automatically stand withdrawn and cancelled, until otherwise the same is mutually agreed and revised
accordingly.

3. Your Cost to the Company (CTC) structure shall be as per the details outlined in Annexure-I to this offer letter.
Any and all information related to Your Compensation structure, Benefits & Grade are Confidential in nature
accordingly and therefore, you are advised to keep this information absolutely confidential.

4. Your initial place of posting will be atJodhpur.However, your services are transferable from one department
to another and/or from one place to another anywhere in India or outside India which shall be at the
discretion or requirement of the Company without any prior notice, depending upon the business exigency.

5. During the first 6 months. of your services, you will be on probation which may be extended by the Company.
The Company will review your performance at the end of the probationary period, and your services with the
Company would be confirmed depending on your performance, however until issued a confirmation letter you
shall continue to be on probation.
6. During the period of your probation or extended probation, the Company would be entitled to terminate your
services, without assigning any reason, by giving you one month notice in writing, or payment of one month’s
base salary in lieu of such notice. However in case of unsatisfactory performance or conduct detrimental to
the Company, your services can be terminated without notice or notice pay. In the event of your desiring to
leave the services of the Company at any time during the period of your probation or extended probation, you
shall give the Company one month notice in writing, provided that the Company may, at its sole discretion,
waive such notice. The Company can recover one month salary in lieu of notice.
7. After confirmation, the Company would be entitled to terminate the services, without assigning any reason, by
giving 90 Daysnotice in writing, or payment of 90 Daysbase salary in lieu of such notice. However no notice
or pay in lieu of notice shall be payable in case the services are terminated due to non performance or
misconduct or any act detrimental to the Company, including any act in the field in public area even not
connected with the Company’s affairs. In the event of your desiring to leave the services of the Company at
any time after confirmation, you shall give the Company 90 Daysnotice in writing, provided that the Company
may, at its sole discretion, waive such notice. Should you fail to work through the entire notice period the
Company shall be at liberty, in addition to any other action that it may take to recover from your salary for the
un-served notice period calculated on a pro rata basis of your base salary, it could adjust the same from your
dues.

You shall at all times during the employment adhere to the Code of Conduct and other policies of the
Company. The Company reserves its right to take appropriate action, in the event of any breach or violation of
the Code of Conduct or other Policies.

HDFC ERGO General Insurance Company Limited. IRDAI Reg.No.146. CIN:U66030MH2007PLC177117.

Registered & Corporate Office:1stFloor, HDFC House, 165-166 Backbay Reclamation,H.T. Parekh Marg, Churchgate, Mumbai – 400020.
Customer Service Address:D-301,3rdFloor, Eastern Business District (MagnetMall), LBSMarg,Bhandup(West), Mumbai - 400078.
Customer Service No:022-62346234/0120-62346234 | [email protected]| www.hdfcergo.com
Trade Logo displayed above belongs to HDFC Ltd and ERGO International AG and used by the Company under license.
HDFC ERGO General Insurance

8. Your services are liable to be terminated without any notice or salary in lieu thereof if:

 The Company is informed of any previous conviction by a court of law involving moral turpitude and /
or if the Company comes to know of any criminal complaint or first information report having being
lodged against You which has not been informed to the Company by You before accepting this Offer
Letter.
 If any particulars given by you in your application form or any documents submitted by you, including
but not limited to education qualification, previous work experience, last drawn salary, PAN,
residential address proof, relieving letter, resignation acceptance letter, or any other documents
submitted in support of your credentials, at the time of your appointment are found to be false,
incorrect, fabricated or fudged.
 If you are found guilty of dual employment.
 If you violate any of the conditions of service as stipulated in the terms and conditions of Appointment
Letter, rules and regulations of the Company, policy and processes of the Company.

Further, you will also be liable to make good the losses, damages that the company may suffer due to any
omission or commission on your part.

9. You shall perform your duties with due diligence & Care. You will be required to apply and maintain the
highest standards of personal conduct and integrity and comply with all Company policies and procedures.
Any act subversive of good conduct and discipline like insubordination, gross negligence, corruption, fraud,
forgery, misappropriation, etc. would warrant strong disciplinary action from the Company in terms of relevant
Policy of Company which may include without limitation, termination from the services of the Company
without any notice or salary in lieu thereof.

While in the employment of the Company, you will refrain from:

 Taking up any employment in any other Company (on a permanent, temporary or part-time basis) or
offering your services with or without pay to any third party.

 Forming, creating, raising, being part of or joining (part time or full time) any union or other similar
organization against the Company or otherwise.
 Undertaking any external activities without prior consent of the Company.

You will not have any business interests in the Company- whether or not they are similar to or in conflict with
the business (es) or activities of the Company, and all circumstances in respect of which there is, or there
might be perceived, a conflict of interest between the Company and you or any of your immediate relatives.
Also, you agree to disclose fully and immediately to the Company any such interests or circumstances which
may arise during your employment.

10. During the course of your employment, you may learn or acquire information, which may be confidential or
proprietary to the Company or its affiliates/clients etc. As a condition of your employment, you will not either
during your employment or thereafter, divulge any such information to any third person, Company or any other
organization and shall always be governed by the Company policy with regards to confidential and proprietary
information.

11. Your appointment shall, at all times, be subject to the Policies, rules & regulations of the Company (which
may be amended and/or altered from time to time) during the course of your employment with the Company.

HDFC ERGO General Insurance Company Limited. IRDAI Reg.No.146. CIN:U66030MH2007PLC177117.

Registered & Corporate Office:1stFloor, HDFC House, 165-166 Backbay Reclamation,H.T. Parekh Marg, Churchgate, Mumbai – 400020.
Customer Service Address:D-301,3rdFloor, Eastern Business District (MagnetMall), LBSMarg,Bhandup(West), Mumbai - 400078.
Customer Service No:022-62346234/0120-62346234 | [email protected]| www.hdfcergo.com
Trade Logo displayed above belongs to HDFC Ltd and ERGO International AG and used by the Company under license.
 HDFC ERGO General Insurance

A. To expedite the joining formalities and process, we request you to email the relieving letter from your current
employer OR an email resignation acceptance copy at least 10 days prior to your date of joining.

Email resignation acceptance should clearly state your resignation has been accepted by your superior / HR
clearly stating the date of your relieving from the current employment.

B. Please be informed you are required to report to the office before 09.30 AM on the joining date along with
the following documents :

1. Educational Mark sheets & certificates - 10th, 12th, Graduation, Post Graduation & any other
qualification.
2. Date of Birth proof - School Leaving certificate / Birth Certificate / Passport / PAN Card / Driving License.
3. Identity Proof - Driving License / Passport / Ration Card / Election Card.
4. Photocopy of PAN Card.
5. Resignation letter/email printout, as the case may be, with the LWD mentioned on the same and duly
accepted / stamped by the authorized person / Relieving letter from the Company.
6. Copy of the Appointment letter duly signed on each page
7. Four passport size photographs in red background only. (3cm x 4cm)
8. Details ofHDFC Bank account number if you hold one and wish to continue with the same account OR a
New HDFC Bank account will be opened at the time of joining.
9. Income Tax Investment Proof submission form (For employees who join in the month of January -
March).
10. Provident Fund Account details (In case PF account needs to be transferred).
11. Tax Computation Sheet.
12. Marriage Certificate / Proof of marriage (Mandatory )

Photocopies of all the documents necessarily need to be self attested. Kindly carry the original
documents while submitting the documents for verification by the concerned person of the Company.

Please ensure to submit all documents at the time of joining to avoid deferment of your joining the Company.

Kindly note that your employment with the Company is subject to your Reference and Credentials check to our
satisfaction. In event of any discrepancy found during the Reference and Credentials check, your appointment will
be terminated forthwith without any notice being required to be given to you by us in this behalf.

You are requested to accept this offer and confirm the same via return email to the Company.

Thanking You,
For HDFC ERGO General Insurance Company Limited

___________________________
Sumit Mukherjee
Vice President - Human Resources

HDFC ERGO General Insurance Company Limited. IRDAI Reg.No.146. CIN:U66030MH2007PLC177117.

Registered & Corporate Office:1stFloor, HDFC House, 165-166 Backbay Reclamation,H.T. Parekh Marg, Churchgate, Mumbai – 400020.
Customer Service Address:D-301,3rdFloor, Eastern Business District (MagnetMall), LBSMarg,Bhandup(West), Mumbai - 400078.
Customer Service No:022-62346234/0120-62346234 | [email protected]| www.hdfcergo.com
Trade Logo displayed above belongs to HDFC Ltd and ERGO International AG and used by the Company under license.
 HDFC ERGO General Insurance

Annexure – A
Name: Divya Kansara
Designation: Assistant Agency Manager
Location: Jodhpur Band: FLS
Department: Retail Business Group Function: Open Market
figures in INR per annum
Pay Components ( A ) Amount Mode of Payment Remarks
Base Salary 1,20,000 Monthly through Payroll Fully Taxable
House Rent Allowance 50,000 Monthly through Payroll Taxability as per applicable IT provisions on HRA
Special Allowance 1,50,073 Monthly through Payroll Fully Taxable
Total Of A 3,20,073
Retirals ( B )
Provident Fund 21,600 Company Contribution As per the applicable law
Gratuity 4,327 Gratuity as per the Act As per the applicable law
Total Of B 25,927

Total Fixed (C) = A+B 3,46,000 Three Lakh Forty Six Thousand Only
Employee Benefits ( D )
GTL Insurance 2,540 Payable by Company Sum Assured of Rs.20 Lakhs for Self
GPA Insurance 945 Payable by Company Sum Assured of Rs.35 Lakhs for Self
Sum Assured of Rs.4 Lakhs for Self, Spouse and
GMC Insurance 14,483 Payable by Company
two dependent children
Total Of D 17,968
Total Cost to Company (E)
3,63,968 Three Lakh Sixty Three Thousand Nine Hundred Sixty Eight Only
= C+D
Note:
a) Incentive/ Local Conveyance will be paid out based on performance as per company policy
b) You may avail the retirement benefits under the scheme of NPS as per the policy.
c) Total Cost to Company (CTC) is a total of Pay Components, Retirals, employee benefits.
d) As a part of employee benefits, insurance premium is paid by the Company to the concerned Insurer

___________________________
Sumit Mukherjee
Vice President - Human Resources

HDFC ERGO General Insurance Company Limited. IRDAI Reg.No.146. CIN:U66030MH2007PLC177117.

Registered & Corporate Office:1stFloor, HDFC House, 165-166 Backbay Reclamation,H.T. Parekh Marg, Churchgate, Mumbai – 400020.
Customer Service Address:D-301,3rdFloor, Eastern Business District (MagnetMall), LBSMarg,Bhandup(West), Mumbai - 400078.
Customer Service No:022-62346234/0120-62346234 | [email protected]| www.hdfcergo.com
Trade Logo displayed above belongs to HDFC Ltd and ERGO International AG and used by the Company under license.