Gurbani V et al. GAIMS J Med Sci 2023;3(1) (Jan-Jun):19-21.

Online ISSN: 2583-1763

Short Communication

Centralized Medical Registration Services (One-Point Registration): Need of

the Hour

Vikas Gurbani1*, Shagun Thakur2, Asis Kumar Ray2

Department of Forensic Medicine and Toxicology, 1Gujarat Adani Institute of Medical Sciences
and GK General Hospital, Bhuj, Kachchh, Gujarat-370001, 2Kalinga Institute of Medical Sciences
Kushabhadra Campus, 5, KIIT Road, Bhubaneswar, Odisha 751024

* Correspondence: Dr Vikas Gurbani ([email protected])

ABSTRACT

A Medical Practitioner after obtaining the required qualifications gets registered with the respective State Medical Council or the
National Medical Council. If the person is registered with a State Medical Council and shifts his practice to another state, he has to
re-register with the other state after obtaining No-Objection-Certificate from his previously registered Medical Council. When a
Medical Practitioner applies for a job or vacancy position, along with filling the application form, one also has to submit all required
documents, right from school certificates to post-graduation degrees. This application process becomes cumbersome particularly
when one has to apply for multiple positions and that too in a short period of time. A Centralized Medical Registration System
which is updated timely by the candidate and verified by the Registration Agency can serve as a great tool for both the recruiters
and the candidates. There are international services like ECFMG, ERAS and EPIC which provide a registration and verification
process for the candidate in exchange for a fee. The candidate while applying for a position has to just share his registration ID with
the portal and the recruiter can access the profile of the candidate. It becomes the responsibility of the applicant to keep the profile
updated with timely addition of newly acquired qualifications, certifications and work-experiences.

Keywords: Medical Documents, Medical Certificates, Centralized Services, Medical Application, Unified Registration.

INTRODUCTION Objection-Certificate from his previously registered

Medical Council.1
A Registered Medical Practitioner (RMP) is one whose
name is registered on the Indian Medical Register. A When a Medical Practitioner applies for a job or vacancy
Medical Practitioner after obtaining the required position, along with filling the application form, one also
qualifications gets registered with the respective State has to submit all required documents, right from school
Medical Council or the National Medical Council. For certificates to specialty/super-specialty certificates. A RMP
whatever reason, a RMP who is registered with one State who has done MBBS/MD and already registered on the
Medical Council shifts his practice to another state, he has Indian Medical Register, again has to submit all documents
to re-register with the other state, after obtaining No- from School Certificate to Postgraduate Degree.2 The same
has to be done for every job application. This application

Keywords:
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Gurbani V et al. GAIMS J Med Sci 2023;3(1) (Jan-Jun):19-21.
Online ISSN: 2583-1763

process becomes cumbersome particularly when one has to These and other systems like these are followed in the
apply for multiple positions and that too in a short period of developed countries like USA, UK, Canada, Australia etc.
time. which requires a one-time registration and periodical
updating, as and when required. The candidate while
Super-specialists which are a rare breed of medical applying for a position has to just share his registration ID
professionals at the moment can be practicing in multiple with the portal and the recruiter can access the profile of the
cities/metros in year. If they are registered with a particular candidate & other credentials & documents. It becomes the
State Medical Council then it becomes difficult for them to responsibility of the applicant to keep the profile updated
show their license in different states. However, a with timely addition of newly acquired qualifications,
registration with the MCI/NMC gives them a license to certifications and work-experiences. And the Registration
practice pan-INDIA. In this regard, NMC has mandated that Entity has to verify the credentials of the candidate so that
if an RMP is already with another state, then they cannot there are no fraudulent entries.
register with the NMC. Only fresh/first-time registrations This Goal can be achieved by:
are accepted in the National Medical Council.3 A faculty of 1. A Government body 2. A Private body
any discipline during his career of 30-40 years can be placed 3. On PPP Model
in multiple positions and can have multiple work 4. Up gradation of the Existing System.
experiences. Filling-up of all the work experiences is
required in the NMC Declaration Form and also while In Conclusion, a One-Point Registration Portal can have the
applying for positions in a new institute/organization. 4 The following advantages:
candidate also has to attach the proofs of his work - No need of Re-registering with different Medical Councils
experience - relieving letter from previous institute and if a practitioner changes base from one state to another.
appointment order & joining report at next institute. This is - No need of submitting all documents & publications while
also tedious process particularly when one has many job- applying for different jobs. Just sharing the registered ID
shifts during one's career. This process also has to be done with the portal will suffice.
for every upcoming inspection. A faculty is required to fill - A one-point registration & verification with the portal and
the list of all the publications to his credit in the NMC periodical updating as and when required.
Declaration Form and also while applying for job positions. - No need to repeatedly present all the experience
A faculty can have 'n' number of publications ranging from certificates of the previous job positions particularly when a
5 to 50 or even more. And this filling up of the publications candidate has multiple job changes during his/her career.
also has to be done for every job application and every NMC Just once uploading the document & getting its verification
inspection. Attaching the proofs of these publications is also done on the portal will be adequate.
required each and every time.
Table-I: Guidelines for scanning the Photograph and
With the availability of online applications for various posts Signature2
of Faculty, the process has no doubt become easier. But
again, with each application one has to fill in all the work- Photograph Signature
experiences and all the publications every time. Also in - The applicant has to sign
online applications, the photo/signature/document - The photograph must be on white paper with Black
requirements are such that one needs to have more than a recent passport size ink pen
basic IT skills in submitting a properly filled application.2 color picture. - The signature will be
The photo & signature requirements in Pixels and KBs need - The picture should be in used to be put on the Hall
good editing skills on a software or online platform (Table- color, against a light- Ticket and wherever
1). The limiting file size of documents to be uploaded is also colored, preferably white, necessary
sometimes too harsh to get it right. All the above-mentioned background. - If the Applicant’s
issues faced in different spheres of medical practice can be - Caps, hats and dark signature on the answer
corrected with a one-point registration and verification glasses are not acceptable. script, at the time of the
system. A Centralized Medical Registration System which - Religious headwear is examination, does not
is updated timely by the candidate and verified by the allowed but it must not match the signature on the
Registration Agency can serve as a great tool for both the cover your face. Hall Ticket, the applicant
recruiters and the candidates. There are international - Dimensions 200 x 230 will be disqualified.
services like ECFMG (Educational Commission for Foreign pixels (preferred) - Dimensions 140 x 60
Medical Graduates), ERAS (Electronic Residency - Size of file should be pixels (preferred)
Application Services) and EPIC (Electronic Portfolio of between 20 KB - 50 KB - Size of the file should be
International Credentials) which provide a registration and - Ensure that the size of between 10 KB - 20 KB
verification process for the candidate in exchange for a fee. the scanned image is not - Ensure that the size of
more than 50 KB the scanned image is not
20 more than 20 KB
Gurbani V et al. GAIMS J Med Sci 2023;3(1) (Jan-Jun):19-21.
Online ISSN: 2583-1763

REFERENCES

1. Application form for “NOC for Other State”.

Available at
https://www.maharashtramedicalcouncil.in/frmPr
ovisionalLogin.aspx . Accessed on 16.01.23

2. Advertisement for recruitment to the post of

Assistant Professor, Associate Professor,
Additional Professor and Professor on Direct
Recruitment/Deputation Basis/Contractual Basis
in various departments of AIIMS Raipur (Advt.
No. Admin/Rec./Regular/ Faculty
/2020/AIIMS.RPR/3300 Dated: 23.12.2020).
Available at
https://www.aiimsraipur.edu.in/user/vacancies-
desc.php?descscr=469&desctype=Advrt .
Accessed on 14.01.23.

3. Registration Notice by National Medical Council

REGISTRATION No.MCI-203(1)(Gen.)/2019-
Regn./127429-58. Available at
https://www.nmc.org.in/registration/ . Accessed
on 15.01.23.

4. Declaration Form (2020-21) (Faculty/Residents).

Available at https://www.nmc.org.in/information-
desk/download-application-forms/ . Accessed on
16.01.23.

Source of support: Nil

Conflict of interest: None declared

How to cite: Gurbani V, Thakur S, Ray AK. Centralized

Medical Registration Services (One-Point Registration):
Need of the Hour. GAIMS J Med Sci 2023;3(1):19-21.

https://doi.org/10.5281/zenodo.7608685

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