GCBC
GCBC
GCBC
Code of
Business
Conduct
September 2007
2. Introduction
3. Key Elements
4. Prohibited Practices
• Corrupt Practice
• Fraudulent Practice
• Coercive Practice
• Collusive Practice
• Obstructive Practice
5. Taking Action
• Administration
• Approvals
• Monitoring Compliance
6. Appendices
• Receipt and Acknowledgement Form
• Reaffirmation Form
This Code of Business Conduct (hereinafter referred to as the ‘‘Code’’) is one expression
of our commitment to ethical and legal behaviour. The Code is a practical guide that
summarises the standards that guide our actions, as the business and legal environment
in which we operate is complex. As you read the Code, you will note that the Code does
not cover every situation, nor does it set forth every applicable law. The policies set by the
Company must also influence our conduct.
The Code applies to all Group Directors, full time and part time employees in the Group.
We will all be required to sign an acknowledgement confirming receipt and adherence to
the standards established in the Code. If after reviewing the Code you have questions,
please ask your supervisor, Human Capital department, Legal department or Compliance
Officer.
At the end of each calendar year, all employees [Office staff] will be required to sign a
reaffirmation statement indicating their compliance to the Code.
The Compliance Officer will be conducting Training and Awareness sessions on the
applications and standards of the Code. If you know of situations that could put the
Company in jeopardy, you have an obligation to report it immediately to your Compliance
Officer.
Seek guidance if you are unsure what to do. Don’t hesitate to ask questions and get
advice and guidance you need.
Mutaz Ghandour
Vice Chairman & Chief Executive Officer
One of our Company’s most valuable assets is our reputation for integrity and
professionalism. We should all recognise that our actions are the foundation of our
reputation and therefore adhering to this Code and applicable law is imperative.
The Code will not give us an answer for every ethical problem nor describe all unethical
business practices. You may from time to time need assistance in determining how this
Code applies to situations which confront you. Questions about this Code's application to
specific circumstances must be directed to the Compliance Officer.
Each employee must safeguard records and documents entrusted to him or her and maintain all
records and documents within the appropriate level of privacy.
If you observe any shortcomings in our record keeping or accounting procedures, you should
advise your Supervisor or Compliance Officer.
You must not give or receive gifts of any value under circumstances that might appear to
be an attempt to improperly influence a decision which affects the Company.
You should always exercise caution when offered any gifts or benefits from anyone seeking to
do business with the Company or from a competitor of the Company.
You should use common sense and err on the side of not accepting any questionable gift or
benefit, directly or indirectly. In some instances, meals for business purposes, occasional
invitations to local functions or sporting events or routine hospitality customary in the community
may be acceptable. However, special privileges, unusual payments or fees, gifts of season
ticket(s) or other excessive awards are prohibited.
This rule does not preclude you from having a social relationship with a person doing business
with the Company, which may include giving and receiving items of financial value, provided the
relationship is purely social and involves no expressed or implied business commitment. If you
are in doubt as to your ability to accept certain gifts or favours, please consult the Compliance
Officer.
Conflict of Interest
The Company recognises and respects the right of all Employees to engage in outside
financial, business or other activities so long as those activities are legal and do not
impair, interfere or conflict with the conscientious performance of the Company duties and
do not involve damage to or misuse of the Company's name, trademarks, products,
property, reputation, influence, facilities, relationships, confidential information or other
resources.
You have a conflict of interest when your actions or private interest interferes in any way
or even appears to interfere with the interest of the company. A conflict situation can arise
when you take action or have an interest that makes it difficult to perform your work
objectively and effectively.
Avoid all interests that conflict or appear to conflict with those of the company. Some
examples are -
Outside employment
Employees should not hold jobs with other employers or engage in outside business that
adversely impacts their performance or the company’s interest.
We are committed to delivering accurate and reliable information to the media, financial
analysts, investors, brokers, and other members of the public. All public disclosures, including
forecasts, press releases, speeches, and other communications, will be honest, accurate,
timely, and representative of the facts. To ensure consistent, accurate delivery of Company
information, employees are not authorized to answer questions from the news media. When
approached for information, you must record the name of the person making the inquiry and
immediately notify your Director.
Metito is committed to ensuring that all employees are treated with respect and integrity. We
have a diverse workforce where all employees are recruited, compensated, promoted based on
their contribution to the company and their performance.
The Company does allow the personal use of the Company’s communication and information
systems provided that the use does not abuse or represent a conflict of interest and does not
interfere with work priorities.
Corrupt Practice
A corrupt practice is the offering, giving, receiving or soliciting directly or indirectly anything of
value to influence improperly the actions of another party.
No payments or gift shall be made directly or indirectly to or for the benefit of any party or to any
organization in which a party is known to have a material direct or indirect financial or business
interest, under any circumstance, if such gift or payment is:
• Illegal or is to be used for an illegal purpose under the laws of any state or country having
jurisdiction over the transaction;
or
• For the purpose of influencing any act or decision of such party in his or her official capacity
or inducing such party to do or omit to do any act in violation of the lawful duty of such party.
All contributions offered or given to any party for bona fide local charities or social developments
are not viewed, for the purpose of this section, as corrupt practice or in violation of this Code.
No cash or non-cash gift, entertainment or donation which the employee is uncertain about
should be given or received without the prior written approval of the Compliance Officer.
Fraudulent Practice
Employees should not, under any circumstance, permit, encourage or participate directly or
indirectly in any such fraudulent practice. Mere inaccuracy in providing information through
simple negligence shall not be regarded as fraudulent practice.
Coercive Practice
Employees should not, under any circumstance, indulge in such coercive practice. Hard
bargaining or contractual remedies or litigation shall not constitute coercive practice.
Obstructive Practice
Employees should not, under any circumstance, permit, encourage or participate directly or
indirectly in any such obstructive practice. For the purpose of this section, no legal action or
otherwise properly taken measures to preserve any legal rights will constitute an obstructive
practice even if has an effect of impeding an investigation.
At the end of each calendar year, all employees [Office staff] will be required to sign a
reaffirmation statement indicating compliance to the Code.
Employees have the responsibility to read, understand and comply with the Code. They
also have the responsibility to report activity that appears to violate the Code. The
Compliance Officer will investigate all reported matters promptly and confidentially as
possible and will take corrective action.
Approvals
Each situation which requires approval under this Code shall be reviewed and approved in
writing by the Compliance Officer before any action is taken based upon that approval.
Copies of all approvals relating to the Code shall be retained in the files of the Compliance
Officer and shall be made available to the Executive Board upon request.
Employees must be alert to any action or omission in connection with his or her work
which might constitute a violation of this Code and must attempt to prevent any Code
violation and take prompt corrective action necessary to remedy and prevent any recurring
violation of this Code.
Where personal corrective action is not possible or practical, the Employee should
immediately bring the matter to the attention of his or her Supervisor and Compliance
Officer.
Employee Reports
The Company is committed to maintaining a workplace where employees who are aware
of a violation or suspected violation of the Code or of an applicable law can raise such
concerns free of any discrimination, harassment or retaliation.
All reports will be taken seriously and will be promptly investigated. The specific action
taken in any particular case will depend on the nature and gravity of the conduct or
circumstance reported, and the quality of the information provided.
The Company will also treat such information, including the identity of anyone reporting
the violation or participating in the investigation, in a confidential manner to the extent it
would be consistent with an appropriate investigation, evaluation and response.
Employees should also be aware, however, that the Compliance Officer, and anyone
assisting him or her (including other officers or directors) are obligated to act in the best
interests of the Company and do not act as personal lawyers or representatives for
Company employees.
If at any time the reporting employee believes that he or she has been the subject of
discrimination, retaliation or harassment for making a report under this Code, the
employee should immediately report such facts to the Compliance Officer or the Group
Human Capital Director. If the employee has a good faith reason to believe that those
individuals are also involved in acts of retaliation, then the employee should report the
matter directly to the Vice Chairman / Chief Executive Officer. In any such situation, it is
imperative that the employee brings the matter to the Company’s attention promptly so
that any concern of discrimination, retaliation or harassment can be promptly investigated
and addressed appropriately.
When the Compliance Officer receives reports of alleged or potential violations of the
Code, he shall conduct investigations and take other action as shall deem necessary and
appropriate to prevent or remedy such violation and to recommend appropriate corrective
and disciplinary action to the offending Employee's supervisor and to the appropriate
principal manager in order to prevent recurring violation.
Any failure by an Employee to report a Code violation in accordance with this Code shall
itself constitute a Code violation.
The Compliance Officer shall periodically report any violations of this Code and corrective
actions taken to the Executive Board.
Any questions relating to the Code, its meaning or application to specific circumstances
should be addressed to the Compliance Officer who will ensure that each inquiry receives
prompt response. If the Compliance Officer's initial response is not in writing, the
Compliance Officer shall immediately prepare a written record of the response, a copy of
which will be sent to the Employee who made the Inquiry.
The Compliance Officer may, from time to time, issue interpretive memoranda to the
Employees with respect to issues arising under this Code.
I acknowledge that I have received the Group Code of Business Conduct and as an
employee of Metito, I am responsible for knowing and adhering to the standards
outlined in it.
Name _______________________________________
Employee ID ________________________________________
Company ________________________________________
Location ________________________________________
Department ________________________________________
Signature ________________________________________
Date ________________________________________
I am aware and have read the Metito COBC [September 2007] and I understand the
contents thereof.
I have fully complied with the COBC and all applicable Company policies and
____________________________________________________________________________
___________________________________________________________________
Name _______________________________________
Employee ID ________________________________________
Company ________________________________________
Location ________________________________________
Department ________________________________________
Signature ________________________________________
Date ________________________________________